Company BC Safety Authority Competition Number 15

Company
BC Safety Authority
Competition Number
15-31
Closing Date
04/15/2015
Title
Junior Accountant
Status
Regular Full-Time
Union
Location
New Westminster
Reports to
Leader, Financial Operations
Compensation
$28.72 - $33.26
Description
The Junior Accountant is accountable to the Senior Accountant for ensuring the timeliness,
completeness, accuracy of journal entries, account reconciliations, banking and revenue data,
for contributing to the timely preparation of client and corporate reporting and for identifying
process and system improvements. This position provides critical time sensitive work that
ensures immediate and complete deposit of all receipts into the company’s bank account and
timely issuance of billing to clients to expedite revenue collection and cash flow to ultimately
maintain sustainability of the organization. In addition, this position is expected to support the
budgeting process, review regular financial reports. This position also provides critical time
sensitive entry and reconciliations in Energov, POSSE and the General Ledger to enable the
Senior Accountant and Leader, Financial Operations to issue timely financial reports and
dashboard reporting to the Executive and Leaders for monitoring, effective decision making
and ensuring sustainability.
Principal
Accountabilities
Ensures the timeliness, completeness and accuracy of journal entries, account
reconciliations, Banking and Revenue Data, including mentoring others:
1. Prepare monthly general entries in support of the month end close.
2. Prepare account reconciliation of key general ledger and sub-ledger accounts. Including
bank statements, fixed assets continuity schedule, accruals and prepaid expenses.
3. Manage the processing of cash receipts and NSF cheques, recording of revenue and
receivable, and work closely with Client Care Team and field offices to ensure that
revenue and receipts are recorded accurately.
4. Runs and reviews the monthly revenue control reports from Energov (ie. skipped fees,
void, etc.) and follows up with required individuals where determined necessary to
ensure that financial controls over revenue are functioning as designed.
5. Troubleshoots the credit card processor’s POS terminals (DR and CR machines) for all
offices throughout the province and Head Office on a demand basis to ensure that
CSR’s are able to service clients fully and cash collection is not impeded for any period
of time. Diagnoses fixes or works with the credit card processor to resolve and then
coaches CSR’s through any steps needed to resolve on their end.
6. Reconciles all bank accounts and associated suspense and control accounts in the
General Ledger both daily and monthly(including approximately 15 inter-company bank
deposit transfers from field offices, 3 Head Office deposit transfers and the EFT
transfers) to ensure revenue and receipts are recorded.
7. Mentors and trains the Finance team with regard to the use and troubleshooting of
complex issues that arise in the revenue/banking/A/R systems and associated
procedures.
Contributes to timely Client and Corporate Reporting:
8. Responsible for the daily posting of all revenue transactions from Energov and POSSE
to Great Plains (our corporate financial statement reporting system) and troubleshoots
problems arising from the interfaces, working closely with IT to ensure that all issues are
resolved.
9. Generates the weekly invoices from both Energov and POSSE systems, and runs the
monthly operating permit renewal invoices for distribution to our clients to ensure timely
revenue collection. Performs the month-end procedures that run the monthly revenue
reports and prepares the monthly revenue comparison for analysis by the Corporate
Financial Analyst.
10. Prepares complex monthly revenue and deferred revenue journal entries for corporate
financial reporting, and some expense entries, as requested by the Leader, Financial
Operations and the Senior Accountant.
11. Provide support for the year end and interim audits.
12. Other related duties as assigned.
Identifies Process and System Improvements:
13. Works with the Leader, Financial Operations, Business Process Specialists and IT to
suggest and implement efficiency improvements to the processes and systems
accountable for, while ensuring financial controls remain intact.
Requirements
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Requires a Technical school diploma in Accounting or registration in a professional
accounting designation program (ie. CGA, CMA).
A minimum of 5 yrs of experience working with revenue activities, performing reconciliations
and journal entries, preferably in a medium to large-sized company.
Experience developing and implementing procedures and system processes.
Knowledge and experience in Outlook, Word and a proficiency in using Excel as well as the
ability to learn and troubleshoot new systems easily.
Knowledge in Great Plains Dynamics, Energov and POSSE is favorable but not mandatory.
Extremely strong oral and written communication skills.
Effective coaching and mentoring skills.
Exceptional customer service skills.
Excellent critical thinking and problem solving skills.
Knowledge of deposit processes and associated financial controls.
Extremely strong ability to focus attention to details and on accuracy.
Ability to work under constant pressure to meet tight reconciliation and reporting timelines,
both daily and monthly
If you are interested in applying for this position, please complete this application procedure:
1.
2.
3.
4.
Copy and paste the questions (below) to your email and provide an answer to each question.
Save your cover letter and resume into one document, preferably a PDF file, quoting competition number 15-31.
Attach additional documents as may be required.
Apply Now.
Questions:
1.
2.
Do you currently work or have you previously worked for BC Safety Authority? (Response: Yes or No). If yes, please provide
your position and department.
Are you legally entitled to work in Canada? (Response: Yes or No). If you are on a work or study permit, please provide the
expiry date.
3.
4.
5.
6.
Do you have a diploma or degree in Accounting or registration in a professional accounting designation program (ie. CGA,
CMA)? (Response: Yes or No).
Do you have 5 yrs of experience working with revenue activities, performing reconciliations and journal entries, preferably in a
medium to large-sized company? (Response: Yes or No).
Do you have experience developing and implementing procedures and system processes? (Response: Yes or No).
Do you have knowledge in Great Plains Dynamics, Energov and POSSE ? (Response: Yes or No).
Thank you.