Lync Hub at KSpa instructions

INSTRUCTIONS TO USE THE
KSPA LYNC HUB EQUIPMENT
The Lync Hub room in KSpa is located in Room F073, in the ECEHH area.
Use these instructions for setting up Lync on the Lync Hub PC for your use, both for your initial use
(Section 1) and subsequent use (Section 2).
1
Instructions for first time use
Switch on the PC. The power button is on the front of the base unit, which is on the floor. The monitor should
power up automatically. If it does not then its power button is located on the front of the monitor’s case, right
hand side.
Log in to the PC with your PU IT credentials.
Click on the Windows Start button (bottom left of screen) and type “Lync” in search box. Choose “Lync 2013”
from the results list.
It is possible that you may be faced initially with the following screens in Section 1.1. If so follow the steps in
that section, if not, then skip to Section 1.2.
1.1
Optional steps for first time use
If you see the following screen, choose “Use recommended options” (red box) and select Accept (green box):
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At the Windows security window when asked to run the application, click “No”.
At the window below, choose “OK” (red box):
1.2
Core steps for first time use
Office Communicator (the forerunner to Lync) may appear, which is PU’s equivalent software. UoE Lync
should be used in preference.
Click on drop-down (red box) and choose “Sign Out”:
Close the window in the normal fashion (red box):
You will be shown a balloon message in the status bar by the clock:
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Click on the “Show hidden icons” (green box) icon and then right-hand mouse click on the Communicator icon
(red box):
Choose “Exit”:
Click Start button (bottom left of screen) and type “Lync” in search box. Choose “Lync 2013” in the results list.
The following should now be displayed:
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Two Lync windows will appear:
a) Close (red box):
and then close (red box) again:
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and then close (red box) again:
b) At the Lync login screen (which will try and use your PMS/Plymouth credentials)…
In the “Sign-in Address” field (red box) replace your PMS/Plymouth credentials with your full Exeter email
address, e.g. f.bloggs@exeter.ac.uk, and click on “Sign-in” (green box):
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Enter your normal UoE password (red box). Tick the “Save my password” (green box) and click on “Sign-in”
(blue box):
Choose “Yes” to speed up the logging in process next time:
You are now logged in and ready to use Lync!
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When finished using Lync, click on your status descriptor drop-down (“Available” in the screen shot) (red box)
and choose “Sign Out” (green box):
The PC may be shut down if it has been finished with.
2
Instructions for subsequent uses
Switch on the PC. The power button is on the front of the base unit, which is on the floor. The monitor should
power up automatically. If it does not then its power button is located on the front of the monitor’s case, right
hand side.
Log in to the PC with your PU IT credentials.
Click Windows Start button (bottom left of screen) and choose the Lync entry in the last applications used list,
or type “Lync” in search box and choose “Lync 2013” from the results list.
Lync automatically logs in and away you go.
3
Detailed instructions on using Lync
For a full guide on how to use Lync for video conferencing, please see Lync 2013 Guide for Staff.
For more information on Lync please go to http://as.exeter.ac.uk/it/lync/lyncforstaff/
4
Help contacts
If you have any issues with these instructions then in the first instance contact the author or failing that SID,
the UoE IT Help Desk.
First contact: Julian Vinnels, 01392 722958
Second contact: SID, 01392 724724. Please make clear you are a UEMS user, using a PU PC, attempting to
use the UoE Lync 2013 product.
5
Document Management
Document author:
Approved by:
Approved date:
Julian Vinnels
Andy Spedding
2nd June 2015
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