Recreation Coordinator - The Village of Cumberland

Corporation of the
Village of Cumberland
2673 Dunsmuir Avenue
P.O. Box 340
Cumberland, BC V0R 1S0
Telephone: 250-336-2291
Fax: 250-336-2321
cumberland.ca
Recreation Coordinator
Full Time – Union
Strategically located in the beautiful Comox Valley on Vancouver Island, the Village of
Cumberland (cumberland.ca) is a progressive and growing municipality known for its unique
mixture of heritage architecture, proximity to outstanding outdoor recreation, and world-class
arts and music. Home to 3400 residents, Cumberland is the youngest and fastest growing
municipality in the Comox Valley, with the number of children under 15 years of age above
both the provincial and federal average, and an overall population that increased 23 per cent
between 2006 and 2011.
Recognizing the importance of recreation to the community the Village of Cumberland is
looking to attract a progressive and accomplished recreation professional as its Recreation
Coordinator.
Reporting to the Manager of Recreation and a key member of the Recreation Department, the
Recreation Coordinator is responsible for the development and delivery of social, recreation
and cultural programs throughout the community. The Recreation Coordinator also assists
directly with customer service, program and event delivery and recreation marketing.
To qualify you will have a Secondary School graduation plus the completion of a degree or
diploma in Recreation or a closely related field (i.e. Recreation, Recreation Administration,
Marketing, Leisure Studies, Outdoor/Adventure/Tourism), combined with a minimum of 3 years
recent experience (within the last 7 years) working in the community recreation field. An
equivalent combination of education, training and experience may be considered.
The Village offers a competitive salary and a comprehensive benefits package. A detailed job
description is available at cumberland.ca.
For more information please call Leah Knutson, Manager of Recreation at the Village of
Cumberland at 250-336-2231 or to apply for this position, forward your resume in confidence
to lknutson@cumberland.ca
Applications will be received until 1:00 PM on Friday, April 10, 2015.
We sincerely thank all candidates for their interest; however; only those selected for an
interview will be contacted.
Job Description
Recreation Coordinator
Job Title:
Recreation Coordinator
Department:
Recreation
Classification:
Permanent Full-time -Union
Supervisor's Title:
Manager of Recreation
Date:
March 2015
POSITION SUMMARY
The Recreation Coordinator provides a variety of tasks related to the successful operation of
the recreation department; including recreation programming and coordination, assisting with
customer service, recreation marketing and facility maintenance.
REPORTING RELATIONSHIPS
This position reports to the Manager of Recreation.
RESPONSIBILITIES
1.
Develop, coordinate, promote, market and evaluate year round Community Recreation
Programs for all ages and abilities.
2.
Assist community groups, not for profit organizations, private business and other
interested citizens/organizations to facilitate the development of recreation programs
3.
Carry out recruitment, evaluations, training and negotiation of fees for instructors.
Provide supervision to those instructors.
4.
Other programming duties to include tracking of program registration, class lists,
attendance lists, evaluation forms, writing correspondence and reports and
program/event files, etc.
5.
Performs the set-up/take-down of equipment for recreation programs and special
events when required.
6.
Prepares and distributes marketing materials for recreation programs and events,
(including posters, flyers, advertisements and brochures) and the updating and
maintenance of recreation material on applicable Village websites and Social Media
Platform
7.
Performs customer service and reception duties including, but not limited to, greeting
the public and assisting user groups, responding to telephone and in-person inquiries,
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facility bookings, program registration, processing Park Use Permits and responding to
email and recreation department correspondence.
8.
Operates cash/point of sale system, including receiving and processing payments,
preparing cash receipt entries for deposit and ensuring transactions and end-of-day cash
balancing are completed accurately.
9.
Assists with maintaining inventory for all recreation equipment and supplies; helps
identify repairs and maintenance of facilities; helps ensure corresponding materials,
supplies, equipment and/or replacements are identified and purchased.
10.
Assists with the research and delivery of grants.
11.
Ensures facility rules and safety policies are adhered to; responds to accidents and
incidents taking appropriate action when necessary.
12.
Maintains a high degree of cleanliness in Parks, Recreation and Culture Department
facilities, including performing light janitorial duties.
13.
Makes routine equipment checks and reports any problems to supervisor.
14.
Opens various Parks, Recreation and Culture facilities and prepares them for use by the
public.
15.
Locks up Parks, Recreation and Culture facilities and ensures that they are safe and
secure.
16.
Provides input to supervisor on the preparation of schedules and timesheets and calls in
Casual staff to replace absent employees when necessary.
17.
Provides input on the preparation and monitoring of the department’s work plan and
budget as they relate to recreation/cultural programs and special events.
18.
Performs other related duties as required.
MINIMUM QUALIFICATIONS:
Education Requirements:
Secondary School graduation plus the completion of a degree (4yrs) or diploma (2yrs) in
Recreation or a closely related field (i.e. Recreation, Recreation Administration, Marketing,
Leisure Studies, Outdoor/Adventure/Tourism), combined with a minimum of 3 years recent
experience (within the last 7 years) working in the community recreation field.
Or
Secondary School graduation plus the completion of a certificate (less than 2 years) in
Recreation or a closely related field (i.e. Recreation, Recreation Administration, Marketing,
Leisure Studies, Outdoor/Adventure/Tourism), combined with a minimum of 5 years recent
experience (within the last 7 years) working in the community recreation field.
Experience:
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
Minimum two (2) years supervisory experience (within the last 7 years).

Three (3) years recent experience in planning, scheduling, marketing and promoting of
community recreation programs and services (within the last 7 years).

Experience working with citizens of all ages and abilities.
Knowledge, Skills and Abilities:

Clear understanding of the principles, practices, goals and objectives of community
recreation.

Knowledge of philosophies, principles, and practices of community recreation program
development, implementation and delivery.

Administrative and practical skills in the planning and organization of recreation,
instructional programs, and special events.

Clear understanding and ability on how to encourage community recreation development.

Ability to assist groups and associations in the organization and implementation of
programs and activities, and establish and maintain effective working relationships with a
wide variety of contacts.

Ability to establish and maintain effective working relationships with other staff, contractors
and/or instructors, general public, government agencies, user groups and program
participants.

Demonstrated strong computer/data entry skills, including Microsoft Office applications
(Word, Excel, Outlook).

Familiarity with website maintenance and graphic design platforms.

Ability to demonstrate the skills associated with event and recreation marketing strategies
and techniques.

Effective organizational skills and the ability to prepare and maintain records, reports,
correspondence and other materials.

Excellent written and oral communication skills in English.

Ability to work with minimal or no supervision and exercise independent judgment.

Good working knowledge of the local community.

Knowledge of cash handling procedures.

Ability to work shift work including days, evenings, weekends, and holidays.

Physically capable of performing duties safely and effectively (including light janitorial
work).

Knowledge in the operation of a variety of equipment used in a recreation setting (i.e.
audio/visual, sound systems, recreation equipment).
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
Knowledge of safe work procedures and risk and liability principles.
Preference will be given to those individuals who possess additional training and skills with the
following:

Previous grant writing experience.

WHMIS Certificate.

Current First Aid – Emergency First Aid with Level A CPR.
REQUIRED LICENCES, CERTIFICATES AND ASSOCIATION MEMBERSHIPS:

Current criminal record clearance
The incumbent is required to provide a satisfactory criminal record check in order to work in this
position and is required to report to their supervisor any criminal charges laid against them that
may be related to their employment in this position.
POSITION SALARY:
The salary is $27.00 per hour for a 35 hour work week.
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