Program for Preparation of Electoral Roll for General Election to

STATE ELECTION COMMISSION, ODISHA,
TOSHALI BHAWAN, B-2, 1* FLOOR, SATYANAGAR
BHUBANESWAR-751007
No._ n o i _/SEC.,
El (MLJ01/2015
BY E-MAIL
BY FAX
BY SPEED POST
Date: 1 ^ . 0 3 . ^ 0 1 5
ORDER
Whereas, the Govt, in Housing & Urban Development Department has
created Sambalpur Municipal Corporation in Sambalpur District Vide
Notification No.23574/ H&UD dtd.21.11.2014.
Whereas, final notification of Division of the area of the Sambalpur
Municipal Corporation into Wards and Reservation of Seats for conduct of
General Election as required U/R 3(5) of Odisha Municipal Corporation
(Division of City into Wards, Reservation of Seats and Conduct of Election)
Rules, 2003 has been issued by the Govt, in H & U.D. Department vide
Notification No.5518, dtd.23.02.2015 and the same has been furnished to the
Commission;
Whereas, it is necessary to prepare Ward-Wise Electoral Roll of
Sambalpur Municipal Corporation for conduct of General Election and the
Commission has decided that Assembly Electoral Roll published by Election
Commission of India in January 2015 and currently in force shall be the basis
for preparation of Ward-wise Electoral Roll;
Now, therefore, the State Election Commission in exercise of powers
vested in it under Article 243 ZA of Constitution and under section 65 of
Odisha Municipal Corporation Act, 2003 read with the Odisha Municipal
Corporation (Division of City into Wards, Reservation of Seats and Conduct of
Election) Rules, 2003 thereunder directs that Ward-Wise Electoral Roll of the
Sambalpur Municipal Corporation shall be prepared as per the programme
laid down in Schedule-I in the manner prescribed in Schedule-II of this order.
By Order and in the name of
State Election Commission, Odisha
(A.K.fJd$|
Special Secretary
Memo No. _ L 5 ^ _ / S E C „ Date: 19 >05>.&.0IET
Copy with enclosures forwarded to the Director, Printing, Stationery and
Publication, Odisha, Cuttack with request to publish the order in the next
extraordinary issue of Odisha Gazettee and send 50 copies to the Comi sion.
\\r
Special Secretary
Memo No. t1^1O q /SEC.. Date: 1 9 . 6&. oi0\5
Copy forwarded to Commissioner-cum-Secretary, Housing
Development Department for information and necessary action.
and
Urban
Special Secretary
Memo No. H ^ L / S E C . , Date: 1 9 ' 0 3 . 3 0 / 5 "
Copy with enclosures forwarded to the District Magistrate, Sambalpur/Sri Jyoti
Kumar Lakra, OAS (S), A.D.M-cum-Election Officer, Sambalpur Municipal
Corporation, Sambalpur for information and necessary action.
S p e c i^ ^ ^ ry
Memo No n -06 /SEC., Date: 1 9 ' 0 3 -£01$
Copy with enclosures forwarded to all Political Parties
necessary action.
information and
v\<
Special SecVltary
Memo No. 1^09 /SEC.. Date: |9 02> & 01
Copy with enclosures forwarded to Municipal Commissioner, Sambalpur
Municipal Corporation for information and necessary action.
•
.
,
Specie S e c ta ry
Memo No. I t O# /SEC.. Date: 19 - C5>. fljOf?)
Copy with enclosures forwarded to Gazette Notification Seat/ Notice Board
(SEC) for information and necessary action.
.
^
Spec!
Memo No.J2h5_l_/SEC., Date: 19 >0 3 .
5
Copy forwarded to Senior Principal Private Secretary to SEC for information
of the Commissioner / all Officers of SEC for information.
Speci
Memo No. i2 ti5 _ / S E C ., Date: 1 9 * 0 5 ) . QO15
Copy with enclosures to Computer Programmer, SEC to transmit the same
through e-mail to the District Magistrate concerned & upload it in the website of the
Commission.
Special Sec^tary
SCHEDULE-I
P R O G R A M M E F O R PR EPA R A T IO N O F E L E C T O R A L R O LL FO R
G EN E R A L E L E C T IO N TO SA M B A LPU R M U N IC IPA L C O R PO R AT IO N
SI.
No.
1.
Particulars
Date
Preparation
for
publication
of
preliminary Electoral Roll of all
Municipal Wards in Form No. V
comprising the name of the voters
included in the Electoral Roll of
Assembly Constituency relatable to
the area of the Ward under Rule 5
of the Odisha Municipal (D.C.W.R.S.
8s C.E) Rules, 2003.
25.03.2015
to
08.04.2015
2.
Publication of Preliminary Electoral
Roll and notices in Form No. VI by
the
Election
Officer
inviting
objections under Rule 8 (1) and (2)
(a) of
all
Wards
of
the
Corporation
(b) of each Ward.
09.04.2015
1) Notice Board of the
Election Officer.
2) Notice Board of
Municipal
Corporation and
3) At a conspicuous
place in the Ward
3.
Date up to which the preliminary
Electoral Roll be kept open for
inspection by public under Rule 8
(3).
09.04.2015
to
18.04.2015
(Except Govt.
Holidays)
1) Notice Board of the
Election Officer.
2) Notice Board of
Municipal
Corporation and
3) At a conspicuous
place in the Ward
4.
Filing of claims and objections
before the Election Officer U/R 9 (2)
The Office of the
Election Officer.
5.
Enquiry
and
correction
before
hearing of claims and objections by
Election Officer U/R 10
09.04.2015
to
22.04.2015
(Except Govt.
Holidays)
23.04.2015
to
25.04.2015
6.
Publication of list of claims and
objections
received
and
all
corrections made by the Election
Officer in form No.IX U/R 11.
27.04.2015
Place /Remarks
In the Notice Boards
of
the
Municipal
Corporation
and
Office of the Election
Officer
7.
Hearing and disposal of claims and
objections by Election Officer U/R
12.
01.05.2015
to
08.05.2015
(Except Govt.
Holiday)
8.
Date of publication of final Electoral
Roll U/R 16.
14.05.2015
to
16.05.2015
As may be fixed by
the Election Officer
1)
2)
3)
9
Publication of proposed
Polling Station /Booths
list
of
14.05.2015
to
16.05.2015
10
Finalisation
Stations/Booths
Polling
11
Submission of Booth list to State
Election Commission by Election
Officer for approval
Approval of Booth list by State
Election Commission
Submission of printed copy of final
Electoral Roll to the Commission.
18.05.2015
to
21.05.2015
By
23.05.2015
12
13
N.B.:
of
Notice Board of
the
Election
Officer.
Notice Board of
Municipal
Corporation office
and
At a conspicuous
place in the Ward
1. Notice Board of the
Election Officer.
2. Notice
Board
of
Municipal
Corporation
3. At a conspicuous
place in the Ward
By
27.05.2015
By
10.06.2015
The rules referred to herein refer to the Odisha Municipal Corporation
(Division of City into Wards, Reservation of Seats and Conduct of
Election) Rules,2003
Special
PROCEDURE FOR PREPARATION OF ELECTORAL ROLL
1. The District Magistrate as Election Officer shall be in overall charge of
preparation of Electoral Rolls of the Corporation.
2. The Election Officer appointed for the purpose will be responsible for
preparation and finalisation of the Ward wise Electoral Rolls of the
Corporation.
3. More Election Officers can be appointed with approval of the
Commission for specific and limited purpose of receiving claims and objections,
causing enquiry and hearing of claims and objections, should the number of
such claims and objections become large in number and if the District
Magistrate feels that the services of such additional officers are essentially
required for smooth preparation of Electoral Rolls.
4. The published Electoral Roll of the Assembly Constituency prepared
by the Election Commission of India during January 2015 as the qualifying
date and currently in force shall be the basis for preparation of preliminary
Ward wise Electoral Rolls of the Corporation. .
5. Preliminary Electoral Roll for each Ward shall be prepared in Form
No.V prescribed under Rule 5 of the Odisha Municipal Corporation (Division
of City into Wards, Reservation of Seats and Conduct of Election) Rules, 2003
and be published in accordance with Rule 8 of the said Rules (Sample copy of
form enclosed). The Election Officer shall publish a notice in Form No. VI
specifying the mode in which and the time within which claims and objections
are to be preferred and the date on which and the place at which he will begin
to sit for their disposal. It should be ensured that the copies of Preliminary
Electoral Roll or the portion thereof, as the case may be, relating to each Ward
shall be kept open for inspection by the public for a period indicated in the
programme drawn up by the Commission vide Schedule I. An Assistant/Clerk
may be entrusted to help the public in inspection of the Preliminary Electoral
Roll during the period.
6 . It has been provided in Rule 8(4) of the Odisha Municipal Corporation
(Division of City into Wards, Reservation of Seats and Conduct of Election)
Rules, 2003 that the fact of publication of Preliminary Electoral Roll shall be
notified in one or more Odia Newspaper circulating in the district. A model
format in Odia is enclosed in Appendix-A of this schedule which may be
published in one newspaper.
7.
Wide publicity should be given in each Ward regarding preparation
of Electoral Roll so as to create sufficient awareness among the voters.
8 . (i) Any person whose name is already enrolled in Assembly Electoral
Roll, 2015 but does not figure in the preliminary Ward wise Electoral Roll or is
entered in an incorrect place or with incorrect particulars on the preliminary
Electoral Roll and who objects to the inclusion of his own name or the name of
any other person in the said roll may prefer a claim or objection before the
Election Officer for correction or deletion of the entry in Form No. Vll 85 VIII as
the case may be, prescribed under the Odisha Municipal Corporation (Division
of City into Wards, Reservation of Seats and Conduct of Election) Rules, 2003.
The Election Officer shall give receipts to the applicants in support of their
claims and objections.
(ii) Similarly all other persons residing in the Municipal Area and attaining the
age of 18 years as on 1st January 2015 and whose names do not find place in
the preliminary Ward wise Electoral Roll prepared by the Election Officer on
account of their name not appearing in the published Assembly Electoral Roll
prepared by the Election Commission of India and currently in force due to any
reason whatsoever, shall be entitled to file claims in the appropriate forms
prescribed under Odisha Municipal Corporation Election Rules.
9. The Election Officer shall notify the date/time and place for disposal of
claims and objections received.
10. The claims and objections shall be enquired into by the Election
Officer. He can also take steps for correction of clerical/accidental mistakes
U/R 10 of Odisha Municipal Corporation (Division of City into Wards,
Reservation of Seats and Conduct of Election) Rules, 2003.
An Elector shall be registered as a Voter only in one place. If in course
of preparation of Electoral Roll it is brought to the notice of the Election Officer
by way of objection or otherwise that a certain person's name finds place in
more than one Urban Local Body (ULB) in the Assembly Electoral Roll
published in 2013, an enquiry shall be conducted to find out his/her ordinary
place of residence during the period under consideration i.e. not less than 185
days of the preceding 12 months. After his bona fide residence, is established,
the Election Officer will allow retention of his name in the concerned local body
and will intimate the Election Officer of other Urban Local Bodies to delete his
name from the Electoral Roll of those ULBs. Those Election Officers of other
ULBs. on receiving the intimation will promptly delete these names and inform
the fact.
It may so happen that person who is elected as a Corporator and
continuing as such, and his/ her name finds place in the Electoral Roll of that
ULB, then under no circumstances the said voter's name shall be allowed to be
included in the Electoral Roll of any other ULB even if his/her name occurs in
the relevant extract of the Assembly Electoral Roll.
Similarly, an elector who is an elected representative in a Panchayati
Raj Institution (PRI) and continuing as such and his/her name finds place in
the Electoral Roll of Urban Local Body, then under no circumstances the said
voter's name shall be allowed to be included in the Electoral Roll of the ULB
even if his/her name occurs in the relevant extract of the Assembly Electoral
Roll.
During the process of preparation of Electoral Roll if it is brought to the
notice of the Election Officer by way of an objection or otherwise that a voter's
name is registered both in the Urban area and Rural area in Assembly
Electoral Roll, 2015 then the ordinary residence of that voter is to be
established by way of an enquiry for the period under consideration, i.e.
residing for not less than 185 days and after his bona fide residence is
established his/her name shall be deleted from the Electoral Roll of other
ULB/G.P.
In all such cases the Election Officer concerned should send his order to
delete the name o f that voter to the Collector 8b District Magistrate of the
concerned District with a request to delete the name of the voter from the
Electoral Roll either from the Rural area or Urban area. The Collector and
District Magistrate pertaining to the ULB and GP after getting such
intimation will take prompt steps for deletion of the name of the voter
from the Electoral Roll and will attest it under his hand and seal on the
relevant page of the voter list after striking out the name.
11. After disposal of claims and objections filed as per paragraph 7(i) 8b
(ii) above by the Election Officer U/R 12, the Election Officer shall publish
the final electoral roll for three consecutive days at the prescribed places U/R
16.
12. The name of the qualified voters to be added to the roll shall be
entered in Form No.VA (Addition list) appended to this Schedule. All entries
made in Form N o.VI A shall be checked by an officer senior or equivalent to
the Election Officer. The District Magistrate should randomly test check 5% of
such additions made by the Election Officer and shall append a certificate to
that effect on the additional list indicating the detailed particulars of the entries
checked in each Ward. The Commission has prescribed a model format
Appendix B of this schedule to be used for final publication o f Electoral Roll.
13. The Final Electoral Roll shall be authenticated under signature of the
Election Office concerned with date and official stamp as follows on the last
page.
"Certified that the Electoral Roll of Ward No.
of Corporation
has been duly published as per the provisions of Odisha Municipal Corporation
(Division of City into Wards, Reservation of Seats and Conduct of Election)
Rules, 2003 o n ________ ."
Election Officer
Apart from appending the certificate at the last page, each page of
the Electoral Roll is to be authenticated with the signature of the
Election Officer along with the Official Seal.
14.
After final publication of the Electoral Roll also any person may
apply to the Election Office for correction of the existing entry in the final
Electoral Roll U/R 16(2) of the Odisha Municipal Corporation (Division of City
into Wards, Reservation of Seats and Conduct of Election) Rules and if the
Election Officer is satisfied that the entry relates to the applicant and is
erroneous or defective in any particular he may correct the roll accordingly and
publish such correction in the same manner as the final Roll.
15. After final publication of the Electoral Roll a photo copy of the
manuscript shall be sent by the Election Officer to the District Magistrate
concerned before printing o f the Electoral Roll is taken up.
16. After final publication of the Electoral Roll, a draft list of polling
stations/ booths showing the polling area it covers and serial No. of voters who
are allotted to such polling station/ booths should be published in the form
prescribed by the Commission by posting the same in the office of the
Corporation/ Election Officer and in a conspicuous place in the Ward. The
Election Officer should have worked out the details for preparing such list of
polling stations/booths before the final publication of Electoral Roll so that it
will be convenient for him to publish the draft list of polling station promptly. A
model format in Odia for draft publication of polling stations has been
appended in Appendix C. Public objections, if any, on the location of polling
stations may be received within three days from the draft publication of list of
polling stations.
The draft list of polling stations so published shall be discussed with the
representative of recognised Political Parties (who may be noticed earlier). After
taking into consideration the objections, if any, received from the public and
views of the Political Parties, the Election Officer shall draw a list of polling
stations and submit the same to the Commission for approval.
17. The final Electoral Roll so published shall be split up booth wise
18. After splitting up of the final Electoral Roll booth wise, 30 copies of
the Electoral Roll o f each Ward shall be printed booth wise locally as per
instruction of State Election Commission vide L.No.2013/SEC, dtd. 18.02.2013
at rates approved by the Commission. The Election Officer shall ensure to
check each and every entry in the final printed copy with reference to the
manuscript in order to have error free final Electoral Roll. One copy of the
printed Electoral Roll for the entire Municipal Corporation shall also be sent to
the Commission. Each National/State Party shall also be supplied with a copy
of the same free of cost.
A P P E N D IX A T O
S C H E D U L E II
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