FELDA GLOBAL VENTURES PLANTATIONS (MALAYSIA)

Transcription

FELDA GLOBAL VENTURES
PLANTATIONS (MALAYSIA) SDN BHD
RSPO Membership No: 1-0013-04-000-00
PLANTATION MANAGEMENT UNIT
KKS Nilam Permata Grouping
Lahad Datu, Sabah, Malaysia
INTERTEK CERTIFICATION INTERNATIONAL SDN BHD
(188296-W)
Report No.: R9294/14-2 Felda Global Ventures Plantations (Malaysia) Sdn Bhd
KKS Nilam Permata Grouping: ASA-01
Page 2 of 70
ANNUAL SURVEILLANCE ASSESSMENT
REPORT ON RSPO CERTIFICATION
FELDA GLOBAL VENTURES PLANTATIONS (MALAYSIA) SDN BHD
(358158-V)
RSPO Membership No: 1-0013-04-000-00
PLANTATION MANAGEMENT UNIT
Lahad Datu, Sabah, Malaysia
Certificate No:
Issued date:
Expiry date:
RSPO 929488
4 December 2014
3 December 2019
Assessment Type
Initial Certification (Main Assessment)
Annual Surveillance Assessment (ASA-01)
Re-Certification
Assessment Dates
25 – 29 August 2014
01 – 04 September 2015
Intertek Certification International Sdn Bhd
[formerly known as Moody International Certification (Malaysia) Sdn Bhd]
6-L12-01, Level 12, Tower 2, Menara PGRM No. 6 & 8 Jalan Pudu Ulu, Cheras, 56100 Kuala Lumpur, Malaysia.
Tel: +00 (603) 9283 9881 Fax: +00 (603) 9284 8187 Email: ia.mysbaenquiry@intertek.com
Website: www.intertek.com
Intertek RSPO Report: ASA-01 (Sept 2015) Final
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TABLE OF CONTENTS
Section
Content
Page No
1.0
SCOPE OF ASSESSMENT
4
1.1
Introduction
4
1.2
Location (address, GPS and map) of palm oil mill and estates
4
1.3
Description of supply base (fruit sources)
5
1.4
Year of plantings and cycle
6
1.5
Summary of Land Use – Conservation and HCV Areas
6
1.6
Other certifications held and Use of RSPO Trademarks
6
1.7
Organizational information/contact person
7
1.8
Tonnages Verified for Certification
8-9
1.9
Time Bound Plan
10
1.10
Abbreviations Used
11
2.0
ASSESSMENT PROCESS
12
2.1
Assessment Methodology, Plan & Site Visits
12
2.2
Date of next scheduled visit
12
2.3
Qualifications of the Lead Assessor and Assessment Team
12
2.4
Certification Body
12
2.5
Process of Stakeholder consultation
3.0
ASSESSMENT FINDINGS
3.1
Summary of findings
15-46
3.2
Status of Identified Noncompliance and Corrective Actions, Observations and
Identified Positive Elements
46-55
3.3
Summary of Feedback Received from Stakeholders and Findings
56-57
13-14
15
4.0
ASSESSMENT CONCLUSION AND RECOMMENDATION
58
4.1
Acknowledgement of Internal Responsibility and Confirmation of Assessment Findings
58
4.2
Intertek RSPO Certification Details for Plantation Management Unit
59-60
APPENDICES
Appendix A
Appendix B
Assessment Plan
62-63
Appendix C
Maps of location
64-67
Appendix D
Photographs of Assessment findings at Plantation Manangement Unit
Appendix E
Time Bound Plan for Other Plantation Management Units
61
68
69-70
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1.0
SCOPE OF ASSESSMENT
1.1 Introduction
This Surveillance Assessment was conducted on the Plantation Management Unit (PMU) at KKS Nilam Permata
Grouping of Felda Global Ventures Plantations (Malaysia) Sdn Bhd (hereafter abbreviated as FGVPM), from 1 – 4
September 2015, to assess if the organization’s operations of the mill and its supply bases for compliance against
the RSPO Principles and Criteria (April 2013), Malaysian National Interpretation (MYNI 2014) and the RSPO
Supply Chain Certification Standard (November 2014) for Palm Oil Mill.
The plantation management unit (PMU) or management unit is equivalent to a certification unit as defined in the
RSPO Certification Systems Document. Each PMU consists of one mill and its supply bases which are made up of
estates owned and/or managed by FGVPM.
1.2 Location (address, GPS and map) of palm oil mill and estates
KKS Nilam Permata Grouping consists of one palm oil mill, namely Nilam Permata Palm Oil Mill and 5 estates as
indicated in Table 1 below, which includes the addresses and GPS locations of the mill and estates. The location
maps are provided in Appendix C.
The 5 estates are owned by and managed by Felda Global Plantations Malaysia Sdn Bhd (FGVPM).
Note: There are no Felda Settlers - Scheme Smallholders under this PMU.
Table 1: Address of Palm Oil Mill, Estates and GPS Location
GPS Reference
Name
Nilam Permata POM
(Capacity: 60 MT/hour)
1.
FGVPM Sahabat
50 estate
2.
FGVPM Sahabat
51 estate
3.
FGVPM Sahabat
52 estate
4.
FGVPM Sahabat
53 estate
5.
FGVPM Sahabat
54 estate
Address
Kilang Sawit Nilam Permata, Peti Surat
23, 91550, Cenderawasih, Lahad Datu
Sabah, Malaysia
Ladang Felda Sahabat 50, Peti Surat
No. 50, 91550, Cenderawasih, Lahad
Datu Sabah, Malaysia
Latitude
Longitude
5°17’27’’N
119°00’34’’E
5°09’06’’N
119°00’07’’E
5°09’06’’N
119°00’04’’E
5°17’58’’N
118°59’10’’E
5°19’24’’N
119°03’21’’E
5°19’24’’N
119°03’22’’E
Certified
Area (ha)
12,372.69
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1.3
Description of supply base (fruit sources)
The supply of FFB to the POM at KKS Nilam Permata Grouping PMU is from the following sources:(a) The 5 estates of the PMU mentioned in Table 1 are managed under FGVPM
(b) FFB is also received on a temporary basis via crop diversion from other FGVPM PMU grouping i.e. KKS
Kembara Sakti and KKS Mercu Puspita, both of which are also certified PMUs.
Notes:
•
There is no Felda Settlers Scheme for Smallholders under this PMU grouping.
Details of the planted hectarage for the FFB supply for KKS Nilam Permata Grouping are as shown in Table 2
below.
Table 2: Estate Area Summary
Area Summary (ha) – Previous
2014
Estate
Certified Area
Planted Area
Area Summary (ha) – Current
2015
Certified Area
Planted Area
FGVPM Sahabat 50 estate
3,679.38
3,555.93
3,679.38
3,437.98
2,568.30
2,393.97
2,568.30
2,283.13
2,296.80
2,057.56
2,296.80
1,993.72
2,060.13
1,951.91
2,060.13
1,892.68
1,768.08
1,681.37
1,768.08
1,615.63
Total:
12,372.69
11,640.74
12,372.69
11,223.14
Percentage:
100 %
95.73%
100 %
90.71 %
Notes:
1.
This Assessment covered the overall land use for oil palm plantation areas, and the identified Conservation
areas including any HCV areas and other planted areas with Teak and Mahogany trees, as marked out at the
respective estates.
2.
The estates sampled for this Assessment have been selected based on their potential risks on social,
environmental and biodiversity issues such as their proximity to forest reserves, hill sides, riparian zones and
any high conservation value areas.
3.
The hectarage areas had changed after a detailed re-mapping survey was carried out by Felda Prodata
Systems Sdn Bhd which was submitted to the PMU in Jan 2015.
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1.4
Summary of plantings and cycle
The 5 estates had been developed since 1991 and are currently still in the 1st cycle of planting for the oil palms.
The age profile is as shown in Table 3.
Table 3: Age Profile of Planted Oil Palm (2015)
Estate Name
Year of Planting
Cycle of Planting
1991/92
1st (25 year)
1992
1994
1994
1994
Mature OP (ha)
– Above 3 years
Immature OP (ha)
– 3 years & below
3,437.98
0.00
st
2,283.13
0.00
st
1,993.72
0.00
st
1,892.68
0.00
st
1,615.63
0.00
11,223.14
0.00
1 (25 year)
1 (25 year)
1 (25 year)
1 (25 year)
Total
1.5
Summary of Land Use - Conservation and HCV Areas
The summary of Conservation and HCV Areas as identified in KKS Nilam Permata Grouping during this
assessment is as shown in Table 4 below:
Table 4: Conservation and HCV Areas
#
Statement of Land Use (Ha)
1
Planted Area (ha) – Oil Palm
2
-
Mature
-
Immature
2015
Hectarage – Ha
11,640.74
11,223.14
0.00
0.00
150.00
200.00
0
0
Conservation Area (ha)
-
3
2014
Hectarage – Ha
comprising buffer zones along small streams, hilly areas,
swampy and unplantable areas
HCV Area (ha)
-
comprising buffer zones near forest reserves, water
catchments, burial & religious sites
Note:
The hectarage areas had changed after a detailed re-mapping survey was carried out by Felda Prodata Systems
Sdn Bhd which was submitted to the PMU in Jan 2015.
1.6
Other certifications held and Use of RSPO Trademarks
Presently KKS Nilam Permata POM held valid ISO 9001, ISO 14001 and OHSAS 18001 certifications.
The RSPO’s trademarks and logo are not yet used by the PMU audited. Instructions for use were provided and
acknowledged by the PMU through a signed Memorandum of commitment agreeing to adhere to the latest “RSPO
Rules on Communications & Claims” during the assessment.
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1.7 Organizational information / Contact Person
Name: Norazam Abdul Hameed
Designation: General Manager, Sustainability and Quality Management (PSQM) Department
Full Address: Plantation Sustainability and Quality Management (PSQM) Department,
Felda Global Ventures Plantations (Malaysia) Sdn Bhd (FGVPM),
Menara Felda Platinum Park, Level 20
No 11 Persiaran KLCC, 50088 Kuala Lumpur, Malaysia.
Tel: +603 2859 1995
Fax: +603 2859 0016
Email: norazam.ah@feldaglobal.com
Name: Anthonius Sani
Designation: Sustainability Manager,
Plantation Sustainability and Quality Management (PSQM) Department
Full Address: Plantation Sustainability and Quality Management (PSQM) Department,
Felda Global Ventures Plantations (Malaysia) Sdn Bhd (FGVPM),
Tel: +603 2859 1623
Fax: +603 2859 0016
Email: anthonius.sani@feldaglobal.com
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Page 8 of 70
1.8 Tonnages Verified for Certification
The breakdown of all the suppliers and their tonnages of FFB supplied to the POM at KKS Nilam Permata
Grouping based on the verified data for Jan – Dec 2015 are as follows:
Table 5: FFB Tonnages Verified for Certification
(Actual: Jan to Aug 2015 and Projected: Until Dec 2015)
#
Estate /Supplier
FFB Processed (MT)
Main Processing Mill
Certified By
1.
81,000
KKS Nilam Permata
Intertek
2.
30,474
KKS Nilam Permata
Intertek
3.
28,864
KKS Nilam Permata
Intertek
4.
20,359
KKS Nilam Permata
Intertek
5.
25,063
KKS Nilam Permata
Intertek
KKS Kembara Sakti
Intertek
KKS Kembara Sakti
External / OCP
non-certified FFB
Sub-total for PMU estates
185,760
Other FELDA PMUs:
6.
FGVPM - Kembara Sakti Grouping
(certified FFB estates)
Sub-total for other FELDA PMU
estates
0
0
External/ Outside Crop:
7.
FGVPM - Kembara Sakti Grouping
(non-certified FFB / OCP)
8.
External FFB (non-certified)
3,500
0
Sub- total Non-certified FFB
3,500
Grand total
189,260
Total annual volumes / tonnages of FFB supplied from the supply base to the POM verified are as follows:
Table 6: FFB Processed tonnages
FFB Processed in
Jan – Dec 2014
- Actual
Estate / Supplier
FFB Processed in
Jan – Dec 2015
- Actual & Projected
FFB Processed for
Jan – Dec 2016
- Projected
MT
%
MT
%
MT
%
255,030
96
185,760
98
205,000
100
Other Certified Felda estates
0
0
0
0
0
0
Sub-total Certified FFB
255,030
96
185,760
98
205,000
100
Non-certified FFB from OCP
(under other Felda PMU)
10,400
4
0
0
0
0
Non-certified FFB from OCP
0
0
3,500
2
0
0
Sub-total non-certified FFB
10,400
4
3,500
2
0
0
Total
265,430
100
189,260
100
205,000
100
SCCS Model for POM
MB
PMU Estates - Own
MB
MB
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Total annual tonnages of FFB, CPO and PK production at POM are verified and derived as follows:
Table 7: Comparison of FFB, CPO and CPK Production
POM
Total certified FFB
Processed (MT)
Jan – Dec 2014
- Actual
*(Non-certified)
Jan – Dec 2015
- Actual & Projected
(Certified)
Jan – Dec 2016
- Projected
(Certified)
255,030
185,760
205,000
Total certified CPO
Production (MT)
53,276
OER:
20.89
38,768
OER:
20.87
42,845
OER:
20.90
Total certified PK
Production (MT)
13,211
KER:
5.18
9,567
KER:
5.15
10,455
KER:
5.10
SCCS Model for POM
MB
MB
MB
Notes:
1) * Production in 2014 is considered as ‘Non-certified’ as the PMU’s certification was approved in Dec 2014
only.
2) The PMU’s ‘Certified’ production status commenced since Jan 2015 onwards.
The annual certified tonnages produced at the PMU for trade are detailed as follows:
KKS Nilam Permata POM
Annual Tonnages (mt)
Certified FFB
205,000
Certified CPO
42,845
Certified PK
10,455
Supply chain module
Mass Balance (MB)
The POM has established and maintained procedures for the book keeping and monitoring requirements for the
CPO at the mill. It is verified that POM has procedures for the ‘Mass Balance – MB” model in accordance with the
RSPO Supply Chain Certification Standards (SCCS) requirements. Verified activities and checked items for the
SCCS of the POM are reported in section 3.1.1.
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1.9
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Time Bound Plan for Other Plantation Management Units and Requirements for Partial Certification
FGVPM Group operates 70 palm oil mills and 416 oil palm estates and schemes throughout Malaysia. The
organization is a member of RSPO since 2004 and has been taking an active role in the RSPO certification.
Currently, a significant number of its Certification Units is undergoing the RSPO certifying process in accordance
with its time bound plan to achieve RSPO certification for all its plantation certification units by 2016.
Intertek was able to verify that FELDA / FGVPM has been conducting periodical review of its due diligence process
for all its plantations both certified and non-certified under their Time Bound Plan as required under the RSPO
requirements for Rules on Partial Certification (Clause 4.2.4) whereby all cases of ongoing complaints and
allegations on their certified and non certified plantation units were responded and duly made available to any
interested party.
Intertek was able to obtain the updates and responses by FGVPM on the allegations which are made publicly
available via the web link below:
1.
FGV’s response to the Wall Street Journal (WSJ) article, 27 Jul. 2015
http://www.feldaglobal.com/fgvs-response-to-the-wall-street-journal-wsj-article/
2.
FGV Clarifies on Wall Street Journal Allegations of Abuses of Malaysian Plantations, 30 Aug. 2015.
http://www.feldaglobal.com/fgv-clarifies-on-wall-street-journal-allegations-of-abuses-of-malaysianplantations/#sthash.vsdSEPqp.dpuf
Intertek had also referred to the RSPO’s Complaints website for the latest update on any cases of complaints filed
against Felda/FGVPM under the web link below:
1.
Land dispute claim at Lahad Datu, Sabah against FELDA filed by RSPO on 16 Feb 2015
http://www.rspo.org/members/status-of-complaints?keywords=FELDA&country=&category=
http://www.rspo.org/members/complaints/status-of-complaints/view/79
Based on Intertek’s review on the progress made todate, FGVPM is considered to have maintained its commitment
under the RSPO requirements for Rules on Partial Certification (Clause 4.2.4) to ensure that there were no
significant land conflicts, no replacement of primary forest or any area containing HCVs since Nov 2005, no labour
disputes that are not being resolved through an agreed process, no evidence of non-compliance with law in any of
the non-certified holdings.
FGVPM had also updated it’s declaration on the new planting and new acquisition of plantation units / lands and
the progress of the said activities are ongoing. These have been reviewed and updated in the Time Bound Plan as
submitted by FGVPM.
Details of the present status of the Time Bound Plan as submitted by FGVPM are in Appendix E.
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1.10
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Abbreviations Used
CB
Certification Body
IUCN
International Union for Conservation of Nature
CHRA
Chemical Health & Risk Assessment
KER
Kernel Extraction Rate
CPO
Crude Palm Oil
LTA
Lost Time Accidents
CSDS
Chemical Safety Data Sheets
MSDS
Material Safety Data Sheets
CSPO
Certified Sustainable Palm Oil
MTCS
Malaysia Timber Certification Scheme
CSPK
Certified Sustainable Palm Kernel
NCR
Non-Conformance Report
EFB
Empty Fruit Bunch
NGO
Non-Government Organization
EHS
Environmental Health & Safety
OER
Oil Extraction Rate
EIA
Environmental Impact Assessment
OHS
Occupational Health & Safety
ETP
Effluent Treatment Plant
PEFC
Programme for the Endorsement of Forest
Certification
FASSB
Felda Agricultural Services Sdn Bhd
PK
Palm Kernel
FELDA
Federal Land Development Authority
PMU
Plantation Management Unit
FGVPM
Felda Global Ventures Plantations (Malaysia)
Sdn Bhd
POM
Palm Oil Mill
FFB
Fresh Fruit Bunch
POME
Palm Oil Mill Effluent
GAP
Good Agriculture Practice
PPE
Personal Protective Equipment
HCV
High Conservation Values
SCCS
Supply Chain Certification Standard
Intertek
SOP
Standard Operating Procedures
IPM
Integrated Pest Management
ISCC
International Sustainability & Carbon Certification
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2.0
ASSESSMENT PROCESS
2.1
Assessment Methodology, Plan and Site Visits
Page 12 of 70
Since 30 July 2015, Intertek has initiated public communications and notifications and invited the relevant
stakeholders before the assessment to provide feedback and comments on their concern (if any) on KKS Nilam
Permata Grouping regarding the environmental, biodiversity, community development and other relevant issues.
From 1-4 September 2015, the Assessment team conducted the annual assessment in which 2 out of the 5 estates
of KKS Nilam Permata Grouping, namely FGVPM Sahabat 50 and FGVPM Sahabat 53 estates including the Palm
Oil Mill were assessed for compliance against the RSPO requirements. The number of estates sampled was
based on a minimum sample of 0.8√y where y is the number of management sub-units and the selection was
made based on their potential risks on social, environmental and biodiversity issues such as their proximity to
forest reserves, hill sides, riparian zones and high conservation value areas.
During the on-site assessment, relevant documents and records, including Standard Operating Procedures (SOP),
management plans, hectarage development, FFB, CPO and PK production, oil palm age profile, operational
controls and measures, operational data and records, training records etc were reviewed and verified for
compliance. The Assessment team applied process approach auditing technique, covering palm oil mill and estate
operations, agricultural practices, pest management, pesticide and fertilizer application, occupational health and
safety, social accountability, environment and other requirements. Stakeholders’ interviews were conducted during
the assessment and feedback obtained as part of information and evidence gathering (See section 2.5 Process of
stakeholder consultation).
KKS Nilam Permata Grouping POM was also assessed against the requirements of RSPO Supply Chain
Certification Standard for CPO mill. This part of the assessment covered the verification of implementation of
documented procedures and availability of records to demonstrate compliance against all the elements for the
‘Mass Balance’ - MB Module requirements. These include documented procedure, purchasing and goods in,
record keeping, sales and goods out, processing, monitoring and traceability of the CSPO and CSPK quantities,
training for staff and claims.
After completion of the on-site field assessment, Intertek also performed the evaluation of conformity against the
RSPO Certification System requirements for CB. The assessment report, findings and associated documents were
evaluated through an independent review by the Intertek Internal Technical Reviewer/Panel prior to the certification
decision and approval of this report/certification by Intertek.
The details of the Assessment Plan (actual on-site) are provided in Appendix B.
2.2
Date of next scheduled visit
The next scheduled visit will be the next Surveillance Assessment which will be carried out within a 12-month
period based on the certificate anniversary date.
2.3
Competency details of the Lead Assessor and Assessment Team are given in Appendix A.
2.4
Certification Body
Intertek Certification International Sdn Bhd [formerly known as Moody International Certification (Malaysia) Sdn
Bhd] is part of the Intertek Group, which is a worldwide technical services organization dedicated to reducing
clients' risks by providing technical inspection services, management system certification in quality, environmental,
occupational safety & health and product certification, RSPO SCC, ISCC, Marine Sustainability Chain-of-Custody,
MTCS and PEFC Chain-of Custody certification in applicable industry sectors including the agricultural and forestry
sectors. Intertek operates globally providing clients with a wide-ranging technical inspection expertise and access
to thousands of skilled specialists worldwide. Intertek Group’s certification business is ranked in the top 10
worldwide, and is available globally offering certification across a wide range of industries.
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2.5
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Process of stakeholder consultation
Stakeholder consultations began with notification of the upcoming assessment through the websites of RSPO,
FGVPM and Intertek. E-mails were sent to applicable stakeholders including government agencies, NGOs and
local communities. E-mails and telephone enquiries were made prior to the actual assessment and stakeholder’s
response and feedback received were followed up accordingly.
During the assessment, stakeholders were interviewed and their feedbacks were recorded. Among the
stakeholders consulted were workers, trade union leaders, women representatives; local community leaders,
representatives of government departments / agencies, NGOs, suppliers and contractors.
Details on stakeholders’ feedback, PMU response and Intertek verification / comments are provided in section 3.3.
Among the list of key stakeholders consulted was the following:
Government Agencies (by emails)
1. Department of Lands And Mines (Kuala Lumpur)
2. Department of Environment (Kuala Lumpur)
3. Department of Forestry Peninsular Malaysia (Kuala Lumpur)
4. Department of Immigration (Kuala Lumpur)
5. Department of Irrigation & Drainage (Kuala Lumpur)
6. Department of Labour (Kuala Lumpur)
7. Department of Occupational Safety & Health (Kuala Lumpur)
8. Department of Orang Asli Affairs (Kuala Lumpur)
9. Department of Wildlife & National Parks (Kuala Lumpur)
10. Environment Protection Department Sabah
11. Department of Forestry Sabah
12. Department of Immigration Sabah
13. Department of Irrigation & Drainage Sabah
14. Department of Labour Sabah
15. Department of Occupational Safety & Health Sabah
16. Department of Wildlife Sabah
17. Land and Mines Office Sabah
Statutory Bodies (by emails)
18. Malaysian Palm Oil Board (MPOB)
19. Malaysian Palm Oil Board (MPOB) - Northern Region
20. Malaysian Palm Oil Board (MPOB) - Central Region
21. Malaysian Palm Oil Board (MPOB) - Southern Region
22. Malaysian Palm Oil Board (MPOB) - Eastern Region
23. Malaysian Palm Oil Board (MPOB) - Sarawak Region
24. Malaysian Palm Oil Board (MPOB) - Sabah Region
25. Malaysia Palm Oil Association (MPOA)
26. Malaysia Palm Oil Association Kuala Lumpur (MPOA)
27. Malaysia Palm Oil Association Sabah (MPOA)
NGOs (by emails)
28. All Women’s Action Society (AWAM)
29. BCSDM - Business Council for Sustainable Development in Malaysia
30. Borneo Child Aid Society (Humana)
31. Borneo Resources Institute Malaysia (BRIMAS)
32. Borneo Rhino Alliance (BORA)
33. Center for Orang Asli Concerns COAC
34. Centre for Environment, Technology and Development, Malaysia – CETDEM
35. Consumers Association Of Penang – CAP
36. EcoKnights
37. ENO Asia Environment
38. Environmental Management and Research Association of Malaysia (ENSEARCH)
39. Environmental Protection Society Malaysia (EPSM)
40. Friends of the Earth, Malaysia
41. Future in Our Hands Society, Malaysia
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42.
43.
44.
45.
46.
47.
48.
49.
50.
51.
52.
53.
54.
55.
56.
Page 14 of 70
Global Environment Centre
HUTAN - Kinabatangan Orang-utan Conservation Programme
Institute of Foresters, Malaysia (IRIM)
JUST - International Movement for a Just World
Malaysian CropLife & Public Health Association (MCPA)
Malaysian Environmental NGOs – MENGO
Malaysian National Animal Welfare Foundation – MNAWF
Malaysian Plant Protection Society (MAPPS)
Mountaineering and Outdoor Pursuits Association of Negeri Sembilan
National Council of Welfare & Social Development Malaysia – NCWSDM
National Union of Plantation Workers (NUPW)
Partners of Community Organisations (PACOS)
Penang Institute previously known as Socio-Economic & Environmental Research Institute (SERI)
Pesticide Action Network Asia and the Pacific (PAN AP)
Proforest - South East Asia Regional Office
Local community (On-site interviews)
57. Consultative Committee & Gender representatives
58. Workers & Workers representatives
59. Village Heads & representatives
60. Suppliers & Contractors representatives
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3.0
ASSESSMENT FINDINGS
3.1
Summary of findings
Page 15 of 70
Principle 1: Commitment to transparency
Criterion 1.1
Growers and millers provide adequate information to relevant stakeholders on environmental, social and legal
issues relevant to RSPO Criteria, in appropriate languages and forms to allow for effective participation in decision
making.
Indicators
Findings and Objective Evidence
Compliance
1.1.1 There shall be evidence that
growers and millers provide
adequate information
upon request for information on
(environmental, social and/or legal)
issues relevant to
RSPO Criteria to relevant
stakeholders for effective
participation in decision making.
Documented procedure ML-1A/L2-PR3-0, Mar 2012 for
providing information, handling responses and requests from
stakeholders was established and communicated at FGVPM
Nilam Permata PMU.
The main stakeholders meeting held at regional level on 17
December 2013 with stakeholders’ feedback recorded, prior to
the PMU’s initial certification.
The mill and estate management have responded to requests for
relevant information from the interested stakeholders.
The PMU has since maintained records such as correspondence
letters, minutes of meetings, attendance notes held together with
the stakeholders which included the local authorities (e.g.
DOSH, DOE and BOMBA), security services, schools, clinics,
employee consultative committees and local community leaders.
Records of visits done by the various stakeholders were verified
on-site.
Complied
Minor Compliance
Public notification of this assessment of the PMU was made
prior to assessment (see section 2.1 Assessment Methodology,
Plan and Site Visits).
There was no negative feedback received from stakeholders
prior to on-site audit.
1.1.2 Records of requests for
information and responses shall be
maintained.
Major Compliance
The PMU had established and maintained an updated list of
internal stakeholders, external stakeholders, government
departments/agencies, consultants, contractors, suppliers,
transporters, neighbouring estates, etc.
Request and responses were noted in the Record Log book
maintained between Dec 2014 and Aug 2015. Follow up actions
taken were verified to be adequately taken and recorded.
Other implementation documents and records were sighted from
FFB supplying estates, which included land titles, training
materials, health & safety plan, environmental & social impacts
assessment, pollution prevention plan, complaint files,
negotiation procedure, continual improvement plans.
Complied
Criterion 1.2
Management documents are publicly available, except where this is prevented by commercial confidentiality or
where disclosure of information would result in negative environmental or social outcomes.
Indicators
Compliance
1.2.1 Management documents
that are made available to the
public shall include, but are not
necessarily limited to:
In line with the organization’s policies , Nilam Permata PMU had
established & documented information of land titles, health and
safety plan, plans and impact assessments relating to
environment and social impacts, pollution prevention plans,
details of complaints & grievances, negotiation procedures and
continuous improvement plan that are required to be made
available to the public & also for internal reference.
Complied
Major Compliance
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Page 16 of 70
• Land titles/user rights
(Criterion 2.2);
Copies of all the land titles were available and have been
maintained.
Complied
• Occupational health and
safety plans (Criterion 4.7);
Detailed documented plan of OSH established in ML-1A/L4-F2
(0), updated and reviewed since December 2013. Programmes
for protecting workers’ health & safety measures established &
implemented.
Complied
• Plans and impact
assessments relating to
environmental and social
impacts (Criteria 5.1, 6.1,
7.1 and 7.8);
Environmental aspect and impact assessment, and its plan as
well as social impact assessment were documented.
The SEIA established by Sustainability team (HQ) was reviewed
in Dec 2014 with feedback from the Mill, Estate managers and
RSPO implementation team. See also related findings in C 5.1
and 6.1.
Approval for replanting programme for the Sahabat region
estates was received from DOE (JPAS) in Aug 2012. Specific
Environmental Conditions as set by DOE (JPAS) were
incorporated into the Management Plans.
It is verified that there has been no replanting carried out at any
of the Nilam Permata grouping estates
Complied
• HCV documentation
The HCV report by Aksenta in April 2014, which covered the
entire Nilam Permata PMU, was reviewed in Jan 2015. There
are no HCV areas at the PMU.
Conservation areas identified such as buffer zones near streams
were maintained and monitored. See also findings detailed
under C5.2 and C7.3.
Complied
• Pollution prevention and
Pollution prevention & reduction plans documented in FGVPM,
1/2013 were implemented. The plans included pollution control
and monitoring for pesticides used, scheduled wastes, domestic
wastes etc. See also findings detailed under C5.6.
Complied
• Details of complaints and
grievances (Criterion 6.3);
Documented in ML-1A/L2-PR4 (0), dated Mar 2012. Complaints
/ queries and enquiries records for internal and external
stakeholders were maintained. Actions found to be appropriately
implemented and recorded.
See also findings under C6.3.
Complied
• Negotiation procedures
(Criterion 6.4);
Negotiation procedure under FGVPM i.e. ML-1A/L2-PR1 (0) of
Mar 2012 was maintained.
Todate, there were no reported cases of any land conflict at the
Nilam Permata PMU.
Complied
• Continual improvement
plans (Criterion 8.1);
Documented in ML-1A/L2-PR11 (0), dated Mar 2012.
Continuous Improvements Plans in key operations for the mill
and estates includes bio-polishing for reduction in BOD level, the
reduction in the consumption of chemical pesticides, the use of
direct bio-control methods such as the cultivation of beneficial
plants, recycling, pollution prevention and environmental and
social programs.
See also findings under C8.1.
Complied
• Public summary of
certification assessment
report;
Public summary of certification assessment reports are available
from the company upon request. Reference website:
http://www.feldaglobal.com/sustainability.html
Complied
• Human Rights Policy
(Criterion 6.13).
The Human Rights Policy (“Polisi Hak Asasi Manusia”) has been
documented and signed by the President and CEO of Felda
Global Ventures on 01/06/2014 and communicated to all levels
of the workforce and operations. Copies of the policy found to
Complied
summary (Criteria 5.2 and
7.3);
reduction plans (Criterion
5.6);
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Page 17 of 70
be displayed at prominent locations in the POM and estates.
Criterion 1.3
Growers and millers commit to ethical conduct in all business operations and transactions.
Indicators
Compliance
1.3.1 There shall be a written
policy committing to a code of
ethical conduct and integrity
in all operations and transactions,
which shall be documented and
communicated to all levels of the
workforce and operations.
The Policy of commitment to a Code of Ethical Conduct and
Integrity has been documented and signed by the President and
CEO of Felda Global Ventures on 01/06/2014 and
communicated to all levels of the workforce and operations.
Copies of the policy found to be displayed at prominent locations
in the POM and estates.
Complied
Minor Compliance
There is a booklet containing details of Service Terms and
Conditions and Code of Ethical Conduct and Integrity for
Employees of Felda Group of Companies.
Principle 2: Compliance with applicable laws and regulations
Criterion 2.1
There is compliance with all applicable local, national and ratified international laws and regulations.
Indicators
Compliance
2.1.1 Evidence of compliance with
relevant legal requirements shall
be available.
Nilam Permata-PMU has established a documented system
explaining the mechanism for identifying, determining, reviewing
and updating applicable legal and other requirements that the
PMU has subscribed.
Based on the site observations, interviews and records checking
at the field and mill, there were evidences of compliance with the
relevant laws, regulations, local and international laws at the
POM and estates.
There were no cases of any violation or actions imposed by
relevant authorities.
Complied
Major Compliance
Palm oil mill possessed valid MPOB license which has been
recently renewed which will expire on 31 March 2016.
Licenses and permits (License for Trading, License for
Employment of Foreign Workers, Workers Wages Deduction
Permit, Domestic and Consumer Permit for Keeping Diesel,
Petrol & Fertilizer, DOSH Certificates, DOE Permit, etc) were
renewed and evidenced to be valid.
2.1.2 A documented system, which
includes written information on
legal requirements, shall be
maintained.
Minor Compliance
2.1.3 A mechanism for ensuring
compliance shall be implemented.
Minor Compliance
2.1.4 A system for tracking any
changes in the law shall be
implemented.
The documented system Doc No. ML-1A/L2-PR2 (0) (March
2012) for identifying, determining, reviewing and updating
applicable legal and other requirements has been maintained.
The List of legal requirements (both international & national)
verified to be maintained in POM and Estates audited. Review
was done between Jan and Feb 2015 and related legal and
regulatory changes had been updated.
Complied
Monitoring mechanism was done through a 12-monthly
evaluation checked against the items in the Legal Register.
The POM and the estates have carried out the evaluation for
ensuring compliance by completion of the Compliance Checklist.
The evaluation had included areas of environmental issues,
factory & machinery, occupational safety & health and social &
conservation requirements.
Complied
The system for tracking changes in the law established had been
implemented and updates documented.
Complied
Minor Compliance
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Page 18 of 70
Criterion 2.2
The right to use the land is demonstrated, and is not legitimately contested by local people who can demonstrate
that they have legal, customary or user rights.
Indicators
Compliance
2.2.1 Documents showing legal
ownership or lease, history of land
tenure (confirmation from
community leaders based on
history of customary land tenure,
recognised Native Customary
Right (NCR) land) and the actual
legal use of the land shall be
available.
The lands in the Sahabat region are legally leased by Felda from
the Sabah State Government since 1981 as evidenced by the
copies of land tiles produced and verified on-site.
Complied
Major Compliance
2.2.2 There is evidence that
physical markers are located and
visibly maintained along the legal
boundaries particularly adjacent to
state land, NCR land and reserves.
Minor Compliance
2.2.3 Where there are or have
been disputes, additional proof of
legal acquisition of title and
evidence that fair compensation
has been made to previous owners
and occupants shall be available,
and that these have been accepted
with free, prior and informed
consent (FPIC).
The original copies are maintained by the corporate head office
at KL. The legal use of the land was confirmed for the cultivation
of oil palms and agricultural use.
Copies of the land titles of all the PMU estates were verified to
have been satisfactorily maintained.
It was verified that there has been no change to the stated land
titles and designated use for cultivation of oil palms and
agricultural use.
Boundary pole markers and trenches were sighted and
maintained along the perimeters of estate lands. No boundary
stones could be found at the estates.
Pole markers placed were verified to be within the boundary
parameters of the estates audited.
Demarcation via dug up trenches and drains adjacent to
neighbouring estates were also evidenced.
Complied
The process for dispute resolution and negotiation is available.
There has been no dispute on the land rights within the Nilam
Permata PMU. Thus the process of fair compensation and FPIC
is currently not applied.
Note: Refer also to Section 1.9 of report concerning land dispute
at other FELDA / FGVPM units under RSPO Partial Certification
requirements.
Complied
There is a documented procedure ML-1A/L2-PR 4 (0) dated Mar
2014 for handling and response to land disputes and customary
rights as well as for calculation and distribution of compensation.
There has been no dispute on the land rights within the PMU
(see C2.2.3 above)
Note: Refer also to Section 1.9 of report concerning land dispute
at other FELDA / FGVPM units under RSPO Partial Certification
requirements.
Complied
As per the procedure and mechanism documented, whenever
there were incidences of land conflict, the disputed areas would
be mapped out in participatory way with involvement of affected
parties. Internal investigation would be carried out, and
appropriate follow up actions taken to resolve land conflict
issues.
Complied
As per the procedure and mechanism documented,
precautionary measures would be on those disputed area during
the investigation period. Avoidance of violence would be
exercised to maintain peace and order in their current and
planned operations at the estates.
Complied
Minor Compliance
2.2.4 There shall be an absence of
significant land conflict, unless
requirements for acceptable
conflict resolution processes (see
Criteria 6.3 and 6.4) are
implemented and accepted by the
parties involved.
Major Compliance
2.2.5 For any conflict or dispute
over the land, the extent of the
disputed area shall be mapped out
in a participatory way with
involvement of affected parties
(including neighbouring
communities and relevant
authorities where applicable).
Minor Compliance
2.2.6 To avoid escalation of
conflict, there shall be no evidence
that palm oil operations have
instigated violence in maintaining
peace and order in their current
and planned operations.
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Page 19 of 70
Major Compliance
Criterion 2.3
Use of the land for oil palm does not diminish the legal, customary or user rights of other users without their free,
prior and informed consent.
Indicators
Compliance
2.3.1 Maps of an appropriate scale
showing the extent of recognised
legal, customary or user rights
(Criteria 2.2, 7.5 and 7.6) shall be
developed through participatory
mapping involving affected parties
(including neighbouring
communities where applicable, and
relevant authorities).
The lands in the Sahabat region are legally leased by Felda from
the Sabah State Government since 1981 as evidenced by the
copies of land tiles and maps produced which were verified onsite.
Complied
Records are available to show that the land lease comply with
legal requirements and does not infringe on any legal rights that
require free, prior and informed consent (FPIC).
Complied
No cases of any land claims in this PMU.
As such this process is not applicable for verification.
Not applicable
This process is not applicable for verification.
Not applicable
Major Compliance
2.3.2 Copies of negotiated
agreements detailing the process
of free, prior and informed consent
(FPIC) (Criteria 2.2, 7.5 and 7.6)
shall be available and shall
include:
a) Evidence that a plan has been
developed through consultation
and discussion with all affected
groups in the communities, and
that information has been provided
to all affected groups, including
information on the steps that shall
be taken to involve them in
decision making;
b) Evidence that the company has
respected communities’ decisions
to give or withhold their consent to
the operation at the time that this
decision was taken;
c) Evidence that the legal,
economic, environmental and
social implications for permitting
operations on their land have been
understood and accepted by
affected communities, including the
implications for the legal status of
their land at the expiry of the
company’s title, concession or
lease on the land.
Minor Compliance
2.3.3 All relevant information shall
be available in appropriate forms
and languages, including
assessments of impacts, proposed
benefit sharing, and legal
arrangements.
Minor Compliance
2.3.4 Evidence shall be available
to show that communities are
represented through institutions or
representatives of their own
choosing, including legal counsel.
Major Compliance
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Page 20 of 70
Principle 3: Commitment to long-term Economic & Financial Viability
Criterion 3.1
There is an implemented management plan that aims to achieve long-term economic and financial viability.
Indicators
Compliance
3.1.1 A business or management
plan (minimum three years) shall
be documented that includes,
where appropriate, a business
case for scheme smallholders.
The 3-year management plan from 2015 - 2017 was
documented, with details of budget & cost of operation, both at
the POM and estates audited.
Annual budget of Business Management Plan included the
following:
(i) Planting materials (DXP seedling and cloned seedling);
(ii) Crop projection = FFB yield/ha trends;
(iii) Mill extraction rates = OER trends;
(iv) Cost of Production = Cost/MT FFB trends;
(v) Cost of Production = Cost/MT CPO trends;
(vi) Forecast prices;
(vii) Financial indicators = Cost labor, supervision, production
and machinery depreciation).
POM and Estate Managers conducted monthly review of
operational performance against Key Performance Indications
and targets (FFB yields, quality, productivity, pesticides usage,
fertilizers usage, etc). Evidence of monitoring of costs against
budget verified.
Monthly, quarterly, half-yearly and yearly reports are submitted
to the General Manager of Zone/Wilayah.
Complied
Currently, there is no replanting being carried out at the Nilam
Permata grouping estates.
The Annual replanting programme projected for the next 5 years
for each estate in this PMU is available and expected to be
reviewed sometime after year 2018 as the palms would have
reached 25 years by then.
Complied
Major Compliance
3.1.2 An annual replanting
programme projected for a
minimum of five years (but longer
where necessary to reflect the
management of fragile soils, see
Criterion 4.3), with yearly review,
shall be available.
Minor Compliance
Principle 4: Use of appropriate best practices by growers and millers
Criteria 4.1
Operating procedures are appropriately documented, consistently implemented and monitored.
Indicators
Compliance
4.1.1 Standard Operating
Procedures (SOPs) for estates and
mills shall be documented.
The mill and the estates had a copy each of the Standard
Operating Procedures issued under the FELDA /FGVPM group
and these were verified.
POM has the following SOPs:
• Palm Oil Mill Operation Manual covering every station from
the security gate for reception of FFB until the delivery of
processed oil and POME management.
• Laboratory Operation Manual.
• Quality, Environmental and Occupational Health & Safety
Manual and Procedures of Palm Oil Mill.
• SOP for pollution prevention includes measuring and
monitoring mill effluents and waste disposal / recycling.
• SOP for Safe Work and Management of Safety and Health
for Workers.
Complied.
Major Compliance
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Page 21 of 70
SOP for HIRARDC includes hazards identification, risk
assessment and control measures. The hazards include
noise, chemicals, heat, fire, fuel spillage, working at heights,
working in enclosed space, hot work, lightning, electrocution,
machinery, etc. Control measures include the use of PPE,
fire drill training, first aid training, etc.).
Records of ‘Permit to Work’ including gas entry and stand-by
permits issued by NIOSH to the competent personnel at the
POM was verified to be maintained and found in order.
•
The mill has also the Supply Chain Procedure Doc No. FGVPMRSPO SCCS Issue 1.0 Rev 2.0 (Effective 1 Dec 2012) SOP for
Mill RSPO Supply Chain Certification System using the Mass
Balance (MB) module.
The estates have the following SOPs:
Sustainable Oil Palm Estate Operation Manual issued by
FELDA Agricultural Services Sdn Bhd (FASSB) on
01/06/2012. The manual describes operational procedure of
nursery practices, land preparation, planting practices,
ground cover maintenance, roads, immature stage,
harvesting, collection of bunches, manuring, pesticide
application, pests & diseases control. The SOP for
pesticides specifies safe working practices and application
of pesticides. It includes annual medical surveillance for
pesticides operators.
• SOP for riparian zone management with specified buffer
zones.
Relevant Key Performance Indicators (KPIs) specified for quality,
environment, safety and cost control.
It is verified that there were no Scheme smallholders at the
Nilam Permata Grouping.
•
4.1.2 A mechanism to check
consistent implementation of
procedures shall be in place.
Minor Compliance
4.1.3 Records of monitoring and
any actions taken shall be
maintained and available, as
appropriate.
Minor Compliance
4.1.4 The mill shall record the
origins of all third-party sourced
Fresh Fruit Bunches (FFB).
The mechanism to check the implementation of SOPs was
available. Records had been kept by the staff concerned for
each operation to monitor the procedure and progress of work,
and these records would be checked by the Assistant Manager
and verified by the Manager regularly. These records had been
verified to indicate satisfactory implementation during the visit.
Complied
The records of monitoring and the actions taken had been
maintained for more than 12 months on the mill and estates
concerned. These records had been verified to be satisfactory.
Complied.
The mill maintained record on the origins of all third-party
sourced Fresh Fruit Bunches (FFB), and it had been verified to
be satisfactory.
Complied.
Major Compliance
Criteria 4.2
Practices maintain soil fertility at, or where possible improve soil fertility to, a level that ensures optimal and
sustained yield.
Indicators
Compliance
good agriculture practices, as
contained in Standard Operating
Procedures (SOPs), are followed
to manage soil fertility to a level
that ensures optimal and sustained
yield, where possible.
GAP for minimization of soil erosion and maintenance of soil
fertility is maintained via the frond stacking and fertilizer
application as per the recommendation provided from Felda
Agricultural Services Sdn. Bhd’s Agronomist.
Complied.
Minor Compliance
(188296-W)
4.2.2 Records of fertiliser inputs
shall be maintained.
Minor Compliance
4.2.3 There shall be evidence of
periodic tissue and soil sampling to
monitor changes in nutrient status.
Minor Compliance
4.2.4 A nutrient recycling strategy
shall be in place, and may include
use of Empty Fruit Bunches (EFB),
Palm Oil Mill Effluent (POME), and
palm residues after replanting.
Page 22 of 70
Records of fertilizer application had been verified to be
satisfactorily maintained.
Complied.
Leaf and soil sampling and analysis had been carried out
annually to determine the nutrient levels for fertilizer
recommendations that aimed to sustain the long term soil fertility
and nutrient efficiency. Records of the sampling and analysis
had been verified to be satisfactory.
Complied.
EFB mulching had been carried out in mature area of Estate
Sahabat 50. Records had been verified to be satisfactory.
Complied.
Minor Compliance
Criteria 4.3
Practices minimise and control erosion and degradation of soils.
Indicators
Compliance
4.3.1 Maps of any fragile/marginal
soils shall be available.
Based on the soil maps available at audited estates, there was
no fragile soil on the estates.
Complied.
Planting had been planted on land with slope <25°. Fields were
planted with cover crops. There was no soil erosion noted during
the field inspection.
Complied.
Estate roads were found to be in satisfactory condition. Verified
that road maintenance programme had been implemented.
Complied.
Based on the estate soil maps, there was no peat soil on the
estates as confirmed by auditor’s on-site assessment
Complied.
Based on the estate soil maps, there was no peat soil on the
estates as confirmed by auditor’s on-site assessment
Not
applicable
Based on the estate soil maps and visit to the estates, there
were no other fragile and problematic soils on these estates.
Not
applicable
Major Compliance
4.3.2 A management strategy shall
be in place for plantings on slopes
between 9 and 25 degrees unless
specified otherwise by the
company’s SOP.
Minor Compliance
4.3.3 A road maintenance
programme shall be in place.
Minor Compliance
4.3.4 Subsidence of peat soils
shall be minimised and monitored.
A documented water and ground
cover management programme
shall be in place.
Major Compliance
4.3.5 Drainability assessments
where necessary will be conducted
prior to replanting on peat to
determine the long-term viability of
the necessary drainage for oil palm
growing.
Minor Compliance
4.3.6 A management strategy shall
be in place for other fragile and
problem soils (e.g. podzols and
acid sulphate soils).
Minor Compliance
Criteria 4.4
Practices maintain the quality and availability of surface and ground water.
Indicators
Compliance
4.4.1 An implemented water
management plan shall be in
place.
Complied
Minor Compliance
Documented water management plan had been verified to be
appropriately implemented. Relevant records were maintained.
Rainfall data found to be monitored as part of the water
management plan.
4.4.2 Protection of water courses
There was no construction of bunds/ weirs/dams across the main
Complied.
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Page 23 of 70
and wetlands, including
maintaining and restoring
appropriate riparian and other
buffer zones (refer to national best
practice and national guidelines)
shall be demonstrated.
Major Compliance
rivers or waterways passing through the estates.
Appropriate buffer zones and signages were verified to have
been erected and sighted at the estates audited on site.
Note:
Verified that implementation was adequate at audited
estates during ASA-01 for NC: CFK-01 (2014).
4.4.3 Appropriate treatment of mill
effluent to required levels and
regular monitoring of discharge
quality, shall be in compliance with
national regulations (Criteria 2.1
and 5.6).
In palm oil mill, water samples had been taken at monthly
interval at the discharge point of effluent pond for testing of all
the 7 parameters specified by the DOE.
Tested results of the parameters e.g. pH, BOD, COD, TSS etc.
were available and verified.
Minor Compliance
Water samples had been taken at monthly interval at the
discharge point of effluent pond.
BOD levels had been in the range of 41 ppm and 119 ppm in
from January to September 2015 with an average of 74 ppm.
There were three months from March to May when the BOD was
over 100 ppm but actions were taken and the level was brought
down to within the specified upper limit specified by D.O.E.
Sabah. These were reported to the DOE.
4.4.4 Mill water use per tonne of
Fresh Fruit Bunches (FFB) (see
Criterion 5.6) shall be monitored.
Water usage in the mill ranged from 0.69 m to 1.00 m from
3
January to July 2015, with an average of 0.90 m /tonne FFB.
3
The average consumption of water for 2014 was 0.98 m /tonne
FFB.
The level of water usage was within the industrial norm with
respect to the mill size and capacity.
Minor Compliance
3
3
Complied.
Complied.
Criteria 4.5
Pests, diseases, weeds and invasive introduced species are effectively managed using appropriate Integrated Pest
Management techniques.
Indicators
Compliance
4.5.1 Implementation of Integrated
Pest Management (IPM) plans
shall be monitored.
Records on planting of beneficial plants had been verified on the
estates.
Pest infestation was minimal on the estates.
Programme for planting of beneficial plants such as Turnera
subulata, Cassia cobanensis, and Antigonon leptopus, and
records on areas planted had been verified together with the
respective maps to be satisfactory.
Complied.
Training records for personnel on IPM implementation were
available and was verified on-site to be satisfactory during field
assessment.
Note:
Verified that satisfactory action taken during ASA-01 for
OBS: CFK-01 (2014)
Complied
Major Compliance
4.5.2 Training of those involved in
IPM implementation shall be
demonstrated.
Minor Compliance
Criteria 4.6
Pesticides are used in ways that do not endanger health or the environment.
Indicators
Compliance
4.6.1 Justification of all pesticides
used shall be demonstrated. The
use of selective products that are
specific to the target pest, weed or
disease and which have minimal
effect on non-target species shall
be used where available.
Written justification in Standard Operating Procedures of all
agrochemicals use had been reviewed and found acceptable.
Complied.
Major Compliance
(188296-W)
4.6.2 Records of pesticides use
(including active ingredients used
and their LD50, area treated,
amount of active ingredients
applied per ha and number of
applications) shall be provided.
Major Compliance
4.6.3 Any use of pesticides shall
be minimised as part of a plan, and
in accordance with Integrated Pest
Management (IPM) plans. There
shall be no prophylactic use of
pesticides, except in specific
situations identified in industry’s
Best Practice.
Major Compliance
4.6.4 Pesticides that are
categorised as World Health
Organisation Class 1A or 1B, or
that are listed by the Stockholm or
Rotterdam Conventions, and
paraquat, are not used, except in
specific situations identified in
industry’s Best Practice. The use
of such pesticides shall be
minimised and eliminated as part
of a plan, and shall only be used in
exceptional circumstances.
Pesticides selected for use are
those officially registered under the
Pesticides Act 1974 (Act 149) and
the relevant provision (Section
53A); and in accordance with
USECHH Regulations (2000).
Minor Compliance
4.6.5 Pesticides shall only be
handled, used or applied by
persons who have completed the
necessary training and shall
always be applied in accordance
with the product label. Appropriate
safety and application equipment
shall be provided and used. All
precautions attached to the
products shall be properly
observed, applied, and understood
by workers (see Criterion 4.7).
Major Compliance
4.6.6 Storage of all pesticides shall
be according to recognised best
practices. All pesticide containers
shall be properly disposed of and
not used for other purposes (see
Criterion 5.3). Pesticides shall be
stored in accordance to the
Occupational Safety and
Health Act 1994 (Act 514) and
Regulations and Orders,
Pesticides Act 1974 (Act 149) and
Regulations.
Page 24 of 70
Records of pesticides and their active ingredients used, LD50,
area treated, amount of a.i. applied per ha, and number of
applications had been maintained. Verified that records of
monitoring were satisfactorily.
Complied.
It had been the policy of the estates to minimize the use of
pesticides in accordance with integrated pest management. No
prophylactic use of pesticides had been carried out at the estates
for the period concerned.
The pesticide reduction program is monitored on usage per
hectare basis. Overall, it has shown a slight decline.
The Jabatan Pertanian of Malaysia, Bahagian Kawalan Racun
Perosak had notified that the sale and storage of paraquat
ceased on 1st June 2015. The stock of paraquat in the stores of
the estates was expected to be exhausted by October/November
2015.
Complied.
It is the policy of the group to reduce the use of Paraquat
gradually.
From June 2015, the sale and storage of paraquat was ceased
through a notice issued by the Dept of Agriculture (Jabatan
Pertanian).
Complied.
All pesticide operators had been given training on the safe
handling and application of the pesticides in accordance with
Regulation 22 (Use of standards of exposure to chemicals
hazardous to health). Appropriate safety and application
equipment had been provided and used by the operators.
Complied.
All precautions attached to the products had been observed,
applied, and understood by the workers. Verified that there was
designated area for the mixing, washing and storage of
pesticides, equipment and apparels.
Programme and training records had been verified to be
satisfactorily maintained.
Storage of pesticides found to be in accordance with the
Occupational Safety and Health Laws and Regulations and local
laws on pesticides control.
Permit for the hazardous waste storage was available and
maintained at Estate offices. Records verified.
Used chemical containers were mainly reused as containers for
mixing of spraying solutions.
Complied.
(188296-W)
Major Compliance
4.6.7 Application of pesticides shall
be by proven methods that
minimise risk and impacts.
Minor Compliance
4.6.8 Pesticides shall be applied
aerially only where there is
documented justification.
Communities shall be informed of
impending aerial pesticide
applications with all relevant
information within reasonable time
prior to application.
Major Compliance
4.6.9 Evidence of continual training
to enhance knowledge and skills of
employees and associated
smallholders on pesticide handling
shall be demonstrated or made
available. (see Criterion 4.8).
Minor Compliance
4.6.10 Proper disposal of waste
material, according to procedures
that are fully understood by
workers and managers shall be
demonstrated (see Criterion 5.3).
Minor Compliance
4.6.11 Specific annual medical
surveillance for pesticide
operators, and documented action
to treat related health conditions,
shall be demonstrated.
Major Compliance
4.6.12 No work with pesticides
shall be undertaken by pregnant or
breast-feeding women.
Page 25 of 70
Pesticides had been applied using the proven methods (Best
Management Practices) that minimize risk and impacts.
Pesticide operators interviewed and observed during field visit
were found to understand the use of proper spray nozzles, spray
drift, spray quality and run-off.
Complied.
As a policy the company does not carry out aerial application of
pesticides. This policy has been verified to be adhered
Complied.
Periodic training on pesticide handling had been carried out.
Information on the pesticides displayed on the notice board and
next to the pesticides in the store.
Complied.
Use pesticide containers were reused as containers for pesticide
solutions. At the time of audit, no used container was disposed of
by the estates.
Complied.
Annual medical surveillance for pesticide operators had been
implemented as follows:
Sahabat 50 estate has sent 62 of its workers for medical
surveillance on 3-9-2014. The latest medical surveillance had
been made on 28-8-2015 for 57 workers.
Sahabat 53 estate has sent 14 of its workers for medical
surveillance on 5-9-2014. They had to send 7 workers on 29-82015 for medical surveillance.
However, Medical surveillance for workers at Nilam Permata
Palm Oil Mill had not been conducted since January 2014.
Hence a non compliance was raised in ASA-01.
Note: Verified that inadequate action taken for OBS: CFK-02
(2014).
Medical surveillance reports of individual sprayers were available
and details checked. Comments of abnormalities are stated by
the Medical doctor. Those found unsuitable for handling
pesticides or other health reasons are recommended by the
Medical doctor to be assigned for other work. Estate managers
do reassign those found unfit for spraying work.
Besides the annual medical surveillance, clinical records are
checked as maintained by at the clinics available.
Interviews with the clinic nurses confirm that the workers with
medical disorders or symptoms are checked thoroughly to
determine if they are still suitable for field work. Workers
interviewed at field visit were healthy and fit for work.
Verified from records, field inspections and interviews that no
pregnant or breast-feeding woman had been offered work as
pesticide operator.
Major Compliance
NC: CBK-01
Major
Complied.
(188296-W)
Page 26 of 70
Criteria 4.7
An occupational health and safety plan is documented, effectively communicated and implemented.
Indicators
4.7.1 An occupational health and
safety policy shall be in place. An
occupational health and safety
plan covering all activities shall be
documented and implemented,
and its effectiveness monitored.
Occupational Safety and Health (OSH) plan in compliance with
OSH Act and Factory Machinery Act was documented and
implemented.
OSH policy was clearly displayed at POM and in estates office.
Workers had demonstrated awareness towards occupational
safety and health policy.
Risk assessment had been carried out on all operations where
health and safety are an issue (e.g. noise exposure,
pesticides/chemicals exposure, accident, fire).
Ear mufflers and ear plugs were seen to be worn by workers
exposed to high noise levels (> 85 db limit) such as in the boiler
and engine rooms at the POM.
Confirmed that annual audiometric test conducted for the listed
mill workers. Records were maintained. The workers checked
did not suffer significant hearing disabilities. Baseline audiogram
and occupational and medical history records of workers
maintained. Monitoring carried out by the Safety & Health
Officer for any significant hearing loss.
Employees interviewed were confirmed to be provided with
training at least once a year by the qualified Safety & Health
Officer and training records are available.
Yearly reporting of JKKP8 regulations was submitted to JKKP on
time i.e. in January of each year.
POM & its estates established their accident reporting KPI, and
incident monitoring implemented.
Awareness and training programmes planned for year 2013 &
2014 was consistently implemented. Evidence of training on safe
working practices for workers involved in pesticides spray, use of
fire extinguishers, awareness & understanding of MSDS/CSDS,
First Aid boxes were sighted at both POM & estates.
Precautions attached to products properly observed and applied
to workers in all estates
Appropriate PPE (safety boots, safety helmets, rubber boots,
cartridge masks, safety goggles, gloves, ear plugs and mufflers)
verified to be provided to workers.
Companies had provided the appropriate PPE at the place of
work to cover all potentially hazardous operations such as
pesticides application, and harvesting.
The Safety & Health Officer was responsible for overall in
change of safety and health planning, operation & coordination.
Adequate fire extinguisher and hose reels found to be located at
strategic locations, operational and maintained in good
conditions.
Training for estate workers in First Aid had been carried out in
POM and the estates, and records maintained. First Aid
boxes/kits were distributed to the Mandores.
However, during field visit at Block 4 of Estate Sahabat 50,
where road side spraying was being carried out by two
workers, it was noted that the containers had not been
labeled appropriately to indicate that they contain pesticide.
Hence, a noncompliance was raised in ASA-01.
Note:
Verified that implementation was not adequate at the estates
Major Compliance
Compliance
NC: CBK-02
Major
(188296-W)
Page 27 of 70
for some aspects of the indicator under previous NC: CFK02 (2014).
4.7.2 All operations where health
and safety is an issue shall be risk
assessed, and procedures and
actions shall be documented and
implemented to address the
identified issues. All precautions
attached to products shall be
properly observed and applied to
the workers.
Major Compliance
4.7.3 All workers involved in the
operation shall be adequately
trained in safe working practices
(see Criterion 4.8). Adequate and
appropriate protective equipment
shall be available to all workers at
the place of work to cover all
potentially hazardous operations,
such as pesticide application,
machine operations, and land
preparation, harvesting and, if it is
used, burning.
Major Compliance
4.7.4 The responsible
person/persons shall be identified.
There shall be records of regular
meetings between the responsible
person/s and workers. Concerns of
all parties about health, safety and
welfare shall be discussed at these
meetings, and any issues raised
shall be recorded.
Major Compliance
4.7.5 Accident and emergency
procedures shall exist and
instructions shall be clearly
understood by all workers.
Accident procedures shall be
available in the appropriate
language of the workforce.
Assigned operatives trained in First
Aid should be present in
both field and other operations,
and first aid equipment shall be
available at worksites. Records of
all accidents shall be kept and
periodically reviewed.
Minor Compliance
4.7.6 All workers shall be provided
with medical care, and covered by
accident insurance.
All operations had been risk assessed, documented and
implemented.
All precautions attached to the products had been observed and
applied to the workers through MSDS.
Awareness and training programme had been carried out.
All workers involved had been adequately trained in safe working
practices.
Appropriate PPE had been provided to all workers at the place of
work to cover all potentially hazardous operations
The Mill Manager and the Estate Managers are the Chairman of
the respective Safety Committees which meet regularly to review
safety issues. The Safety Committees comprise of a range of
employees.
Records of regular meetings between the responsible person
and workers to discuss about health and safety issues had been
verified to be satisfactory.
Accident and emergency procedures had been written and
briefed to staff, workers, contractors and visitors.
Workers trained in First Aid were present in the mill and field
operations.
Records on all accidents had been verified to be maintained
satisfactorily.
Quarterly review on accident cases had been carried out during
Safety Committee Meetings.
However, during field visits to Block 5 of Estate Sahabat 50
and Block 22 of Estate Sahabat 53, where harvesting activity
was being carried out, first-aid boxes were not available.
Hence, a noncompliance was raised.
Complied.
Complied.
Complied.
NC: CBK-03
Minor
Complied.
Minor Compliance
Medical care had been provided to all the workers.
Local workers are covered by SOCSO, whereas foreign workers
are covered by Foreign Workers Compensation Scheme with
M/S. ETIQA Takaful Bhd insurance company.
4.7.7 Occupational injuries shall be
recorded using Lost Time Accident
(LTA) metrics.
Records on Lost Time Accident (LTA) metrics had been verified
to be satisfactory.
Complied.
Minor Compliance
Criteria 4.8
All staff, workers, smallholders and contract workers are appropriately trained.
(188296-W)
Page 28 of 70
Indicators
Compliance
4.8.1 A formal training programme
shall be in place that covers all
aspects of the RSPO Principles
and Criteria, and that includes
regular assessments of training
needs and documentation of the
programme.
A formal training programme on all aspects of RSPO Principles
and Criteria has been established and implemented.
Training for field and office staff, with regards to their duties and
training needs had been reviewed and found acceptable.
Complied.
Major Compliance
4.8.2 Records of training for each
employee shall be maintained.
Minor Compliance
Records of training for each employee including new employees
were progressively updated.
However, the training records for the employees can be
updated on a more regular basis.
Hence, an observation is raised in ASA-01.
OBS:CBK-01
Principle 5: Environmental responsibility and conservation of natural resources and biodiversity
Criterion 5.1
Aspects of plantation and mill management, including replanting, that have environmental impacts are identified,
and plans to mitigate the negative impacts and promote the positive ones are made, implemented and monitored, to
demonstrate continual improvement.
Indicators
Compliance
5.1.1 An environmental impact
assessment (EIA) shall be
documented.
Environmental impact assessment were done and documented
for the whole of Sahabat Group by the HQ. Approval by the
th
Jabatan Perlindungan Alam Sekitar was issued on 19 June
2012 vide reference no: JPAS/PP/11/600-1/11/1/115.
The assessment documents had included the identification of
aspects from field activities that includes fertilizing, pesticides
handling & spraying, transportation of FFB, garbage disposal
and road maintenance.
Documented action plans and recommendations in order to
mitigate negative effects and promote positive ones include
activities such as sewage, landfills and conservation of
environmental sensitive areas applicable to the PMU.
Complied
There were no major changes to the identified impacts since the
establishment of the documents above.
During the implementation review and site visit at the PMU, the
following was noted:
At POM & Estates Sahabat 50 & 53:
The Management plan for mitigation of environmental impacts,
timeframe for action was reviewed and satisfactorily followed up
by the identified responsible persons i.e. Mill and respective
Estate Manager / Assistants from Jan – Aug 2015.
Note:
Verified that implementation was adequate at POM and
estates during ASA-01 for NC: AL-01 (2014).
Complied
At Mill and estates, the implementation and monitoring of the
documented environmental improvement plans were reviewed
on an annual basis. Present year review was noted done in Feb
& Mar 2015.
Complied
Major Compliance
5.1.2 Where the identification of
impacts requires changes in
current practices, in order to
mitigate negative effects, a
timetable for change shall be
developed and implemented within
a comprehensive management
plan. The management plan shall
identify the responsible
person/persons.
Minor Compliance
5.1.3 This plan shall incorporate a
monitoring protocol, adaptive to
operational changes, which shall
be implemented to monitor the
effectiveness of the mitigation
measures. The plan shall be
reviewed as a minimum every two
The review had considered the mitigation of negative impacts
and promotion of positive ones such as the proper demarcation
(188296-W)
years to reflect the results of
monitoring and where there are
operational changes that may have
positive and negative
environmental impacts.
Minor Compliance
Page 29 of 70
of buffer zone, clearing of overgrown natural vegetation and
debris along the streams.
Monitoring of the environmental improvement plans is noted to
be ongoing for Jan- Aug 2015 and was evidenced during on site
checking on records and field activities.
Criterion 5.2
The status of rare, threatened or endangered species and other High Conservation Value habitats, if any, that exist
in the plantation or that could be affected by plantation or mill management, shall be identified and operations
managed to best ensure that they are maintained and/or enhanced.
Indicators
Compliance
5.2.1 Information shall be collated
in a High Conservation Value
(HCV) assessment that includes
both the planted area itself and
relevant wider landscape-level
considerations (such as wildlife
corridors).
Information has been collated in a HCV assessment and being
conducted by a consultancy company, Aksenta dated 23 March
2014. The exercise has taken into consideration all aspect of
environmentally sensitive areas such as ponds, streams,
wildlife boundaries within the Sahabat region including the
PMU’s 5 estates of Sahabat 50, 51, 52, 53 and 54.
It was indicated that 4 of the estates i.e. Sahabat 50, 52, 53 and
54 were bordering with Forest Reserves of Hutan Simpanan
Tabin and Hutan Simpanan Lumerau respectively. The
remaining estate i.e. Sahabat 51 was surrounded by other oil
palm estates.
Based on the review of the HCV report, the north western
boundary of the PMU was identified as areas with potential RTE
species and thus conservation areas were recommended i.e.
buffer zones along the border with the forest reserve and
stretches of river tributaries which pass through the estates.
Monitoring done at Sahabat 51, 52, and 54 estates was
covered in previous assessment in 2014.
Complied
Major Compliance
During current assessment in 2015 at Sahabat 50 and 53
estates, it is verified that these 2 estates have short stretches
bordering partly with the Tabin Forest Reserve (Hutan Simpan
Tabin) on the northern boundary.
The monitoring needed was verified during current on-site
assessment in 2015.
See findings on status of implementation done, under C5.2.3 &
5.2.4 below.
5.2.2 Where rare, threatened or
endangered (RTE) species, or
HCVs, are present or are affected
by plantation or mill operations,
appropriate measures that are
expected to maintain and/or
enhance them shall be
implemented through an action
plan.
Major Compliance
5.2.3 There shall be a programme
to regularly educate the workforce
about the status of these RTE
species, and appropriate
disciplinary measures shall be
instigated in accordance with
company rules and national law if
any individual working for the
company is found to capture,
harm, collect or kill these species.
The Management action plans were established and potential
RTE species were identified. Monitoring outcomes were
reviewed by the Estate managers.
The action plans had identified monitoring via regular patrolling,
placing of signages and the recording of such activities.
Signages prohibiting any illegal hunting, fishing or collecting
activities were to be erected and maintained.
It is verified that these activities were reviewed at the estates.
Complied
The program to regularly educate the workforce and community
about the status of the potential RTE species were established
and had indicated ongoing consultations with the relevant
authorities such as the Wildlife Protection Dept.
Complied
There is evidence of commitment to discourage any illegal or
inappropriate hunting, fishing or collecting activities via the
signages erected which prohibit such activities.
Minor Compliance
(188296-W)
5.2.4 Where an action plan has
been created there shall be
ongoing monitoring:
• The status of HCV and RTE
species that are affected by
plantation or mill operations shall
be documented and reported;
• Outcomes of monitoring shall be
fed back into the action plan.
Minor Compliance
Page 30 of 70
Current assessment verified that patrols at the 2 estates
audited i.e. Sahabat 50 & 53 were carried out and some
findings recorded by the respective Estate Assistants for the
identified conservation and buffer zone areas.
Some recordings i.e. patrol sheets stated occasional sightings
of wildlife present such as monkeys (long tailed macaques) and
birds (herons) were maintained.
However, based on site visits at estate boundaries of
Ladang Sahabat 50 and 53, near the Forest Reserves i.e.
Tabin Forest Reserve, it is noted that there was inadequate
signages (which prohibits incursions and entry) at
strategic locations along the said boundary.
Records of monitoring and sighting though maintained are
brief. There were no records of meetings made with
Forestry and Wildlife personnel for inputs during review of
the management plan.
Thus, a Minor NC was issued in ASA-01.
NC: AL-01
Minor
Note: OBS: AL-01 (2014) was not adequately implemented
5.2.5 Where HCV set-asides with
existing rights of local communities
have been identified, there shall be
evidence of a negotiated
agreement that optimally
safeguards both the HCVs and
these rights.
It is verified that there has been no instance of HCV set-aside
that conflicts with the rights of local communities at the PMU
estates visited. Thus negotiated agreement of such nature is
not applicable.
Not applicable
Minor Compliance
Criterion 5.3
Waste is reduced, recycled, re-used and disposed of in an environmentally and socially responsible manner.
Indicators
Compliance
5.3.1 All waste products and
sources of pollution shall be
identified and documented.
Visits made to POM and sample PMU estates showed that all
waste products and sources of pollution were identified and
documented.
The documentation and identification of all the waste products
such as scheduled waste, domestic waste , clinical waste and
recyclable waste such as metal, plastic, mill waste and polluting
materials e g. EFB, POME, Stack emissions and Boiler ashes
were maintained and monitored at the PMU.
Segregation of wastes i.e. general wastes and scheduled
wastes was verified to be satisfactory. Proper storage areas
were identified for the storage of the recyclable wastes at the
estates and mill.
The mill and estates also have a proper Scheduled Waste Store
for storing scheduled waste until time of disposal by DOE
authorized waste disposal contractors e.g. Petrojadi Sdn Bhd.
Scheduled Waste identified included spent hydraulic oil (SW
305), spent lubricant oil (SW 306), used chemical
containers/drums (SW 409), used filters (SW 410), clinical
waste (SW 404) and used batteries (SW 102).
Appropriate secondary containment for the diesel skid tanks,
chemical and scheduled waste storage areas was verified to be
maintained.
Complied
At the POM, the disposal of used chemicals and containers
were done accordingly to their schedule on waste management
as planned. Scheduled waste stores inspected at audited sites
Complied
Major Compliance
5.3.2 All chemicals and their
containers shall be disposed of
responsibly.
(188296-W)
Major Compliance
and disposal was done by scheduled waste disposal company
authorized and licensed by Department of Environment i.e.
Petrojadi Sdn Bhd.
At the Sahabat 50 & 53 estates, there are no scheduled wastes
kept as all vehicle maintenance was presently done at the
central township at Cenderawasih. Empty chemical containers
were noted to be mainly reused for chemical mixing. Some
were triple rinsed, punctured and kept at the store pending
collection to be organised for the PMU collectively.
Note: Verified that implementation was adequate at POM
and estates during ASA-01 on NC: AL-02 (2014).
5.3.3 A waste management and
disposal plan to avoid or reduce
pollution shall be documented and
implemented.
The waste management and disposal plan were documented
and available at the PMU’s Mill and Estates. Implementation of
Schedule waste disposal was done using a DOE licensed
contractor.
Recycling of crop residues / biomass i.e. EFB and POME had
been implemented. Management EFB application plans and
progress reports were verified to be satisfactory.
Recycling bins of three different colour codes for specific
recycle waste were available in the POM and estates and were
used for solid waste segregation and recycling.
It is verified that solid waste management and disposal was via
designated landfill sites. The landfill areas at the estates were
verified to be at least more than 50 m away from any streams /
water sources.
However, at the POM, Sahabat 50 and Sahabat 53 estates,
the implementation of the Felda policy on 3R (Reduce,
Reuse, Recycle) had not been adequately implemented. For
instance there was no proper segregation, storage and
disposal for used metals, used tyres and plastic products
at the landfill sites visited.
Thus a NC was issued in ASA-01.
Minor Compliance
Page 31 of 70
NC: AL-01
Minor
Criterion 5.4
Efficiency of fossil fuel use and the use of renewable energy is optimised.
Indicators
Compliance
5.4.1 A plan for improving
efficiency of the use of fossil fuels
and to optimise renewable energy
shall be in place and monitored.
The use of energy in palm oil mill and line site was monitored
monthly to compare the energy usage against the production of
CPO. Electricity generation was through steam turbine and
boiler where Palm fiber and PK shells were used as renewable
energy/fuel on a 70:30 ratio basis.
Monthly records of energy consumption of non-renewable and
renewable fuel per metric tonne of palm product at the POM
were available.
Currently, the average energy usage for 2013 till July 2014 is at
0.30 kWh/mt FFB processed at the POM.
At the estates, diesel consumption per metric ton FFB was also
monitored on a monthly basis.
Complied
Minor Compliance
It is verified that energy usage are being monitored at the PMU
for better control and comparison of trends.
Criterion 5.5
Use of fire for preparing land or replanting is avoided, except in specific situations as identified in the ASEAN
guidelines or other regional best practice.
Indicators
Compliance
5.5.1 There shall be no land
The Group policy of ‘Zero open burning’ is enforced since July
Complied
(188296-W)
preparation by burning, other than
in specific situations as identified in
the ‘Guidelines for the
Implementation of the ASEAN
Policy on Zero Burning’ 2003.
Page 32 of 70
2011. Field inspections at the estates confirmed that the palms
were all matured and that there was no replanting carried out
and no evidence of open burning.
Major Compliance
5.5.2 Where fire has been used for
preparing land for replanting, there
shall be evidence of prior approval
of the controlled burning as
specified in ‘Guidelines for the
Implementation of the ASEAN
Policy on Zero Burning’ 2003.
The PMU has adhered to the ‘zero burning ‘policy for replanting
at the estates. There was also no evidence of any burning of
domestic waste at the housing line sites and at the sanitary
landfills of the estates during on site field assessment.
Complied
Minor Compliance
Criterion 5.6
Plans to reduce pollution and emissions, including greenhouse gases, are developed, implemented and monitored.
Indicators
Compliance
5.6.1 An assessment of all
polluting activities shall be
conducted, including gaseous
emissions; particulate/soot
emissions and effluent (see
Criterion 4.4).
Complied
Major Compliance
The PMU had reviewed the environmental impact assessment
on potential pollution to water, gaseous emissions to air and
contamination on land at the POM, FGVPM estates and the
FELDA Settlers estates.
Monitoring of POM gas emissions is being done online using
the Continuous Emissions Monitoring System (CEMS) and
emissions were verified to be within the permissible limits of
DOE. Noted that Ringlemann Smoke charts were still
maintained as a backup for the CEMS monitoring by DOE.
POME treatment, monitoring and land application is monitored,
maintained and adhered to DOE regulations.
5.6.2 Significant pollutants and
greenhouse gas (GHG) emissions
shall be identified, and plans to
reduce or minimise them
implemented.
Identification of significant pollutants and greenhouse gas
(GHG) emissions was verified e.g. POME, diesel / fuel and
fertilizer. Their usage records were maintained. There was a
commitment to minimise the significant pollutants.
Complied
Major Compliance
Note: OBS: AL-01 (2014) was adequately addressed.
5.6.3 A monitoring system shall be
in place, with regular reporting on
progress for these significant
pollutants and emissions from
estate and mill operations, using
appropriate tools.
Verified that monitoring and reporting of the significant
pollutants to water, gaseous emissions to air and contamination
on land are in place. Tools and systems used include the DOE
online CEMS monitoring for air emissions, water quality at
discharge points as per DID regulations and SW disposal were
adhering to DOE requirements
Water samples were taken on monthly basis and tested by mill
environment officer in charge and analyzed to ensure
compliance to DOE requirements at final discharge points The
water samples were sent to Felda Analytical Laboratory for
analysis. The discharged water is 100% used for land
application into adjacent Sahabat 50 estate of the PMU.
Records are maintained and verified on-site to have met the
permissible regulatory limits set by DOE.
The PMU has recently completed their GHG emission
report (using PalmGHG, v 2.1.1), However, the reports has
yet to be submitted to the RSPO Secretariat for review and
a confirmation of acceptance.
Minor Compliance.
Thus, NC: AL-03 was issued in ASA-01
NC: AL-03
Minor
(188296-W)
Page 33 of 70
Principle 6: Responsible consideration of employees, and of individuals and communities affected by
growers and mills
Criterion 6.1
Aspects of plantation and mill management that have social impacts, including replanting, are identified in a
participatory way, and plans to mitigate the negative impacts and promote the positive ones are made, implemented
and monitored, to demonstrate continual improvement.
Indicators
Compliance
6.1.1 A social impact assessment
(SIA) including records of meetings
shall be documented.
A stakeholder consultation was conducted at regional level on
17 Dec. 2013 involving all plantations, POMs, internal and
external stakeholders.
Complied
Major Compliance
the assessment has been done
with the participation of affected
parties.
Major Compliance
Further assessment of social impacts at the PMU level was
conducted through a few methods including distribution of
survey forms, e.g. in Nilam Permata POM, the survey forms
were distributed on 11 Nov. 2013. At Felda Sahabat 50 the
social impact was assessed through external stakeholder
consultation conducted on 12 Feb. 2014. All these assessment
exercises were documented and verified during the audit.
The documents checked pertaining to the assessment included
all social aspects of the society such as education assistance to
those with special care and children of migrant workers, religious
and ethical development plan.
The participation of both internal and external stakeholders
(including local from Governmental organizations) during the
main regional stakeholder consultation was evident with the list
of participants recorded. Minutes of meetings as appended to
the SIA Report were maintained as records. List of stakeholders
were verified and included Felda settlers, school teachers,
auxiliary police, government bodies, neighbouring estates and
small holders, management staff and workers (incl.
representative of migrant workers i.e. Indonesians),
contractors/suppliers and health clinic staff.
The social impact assessed through the survey forms were filed
properly and also verified during the audit in 2015.
Note:
Complied
estates during ASA-01 for NC: MNM-01 (2014)
6.1.3 Plans for avoidance or
mitigation of negative impacts and
promotion of the positive ones, and
monitoring of impacts identified,
shall be developed in consultation
with the affected parties,
documented and timetabled,
including responsibilities for
implementation.
Major Compliance
6.1.4 The plans shall be reviewed
as a minimum once every two
years and updated as necessary,
in those cases where the review
has concluded that changes
should be made to current
practices.
Included in social documents in each estate and POM visited
are plans for avoidance or mitigation of negative impacts and the
promotion of the positive ones. Among other issues identified in
the consultation were monitoring of the contract workers,
payment of wages on time, roll call attendance, water supply to
workers quarters, workers permit and gambling among workers.
However, in Felda Sahabat 50, it was found no specific
documents have been developed showing plans to mitigate
social issues identified in meetings conducted by the
management.
Hence, a NC was issued in ASA-01
The PMU has planned to review the plans above every year for
follow-up and updating to current practices. The review is to
include the participation of affected parties. The revision was
conducted through survey method which questionnaire forms
were distributed and analysed.
NC: JMD-01
Major
Complied
(188296-W)
Page 34 of 70
There shall be evidence that the
review includes the participation of
affected parties.
Minor Compliance
6.1.5 Particular attention shall be
paid to the impacts of smallholder
schemes (where the plantation
includes such a scheme).
No smallholder scheme available located at the PMU at the time
of audit.
Not applicable
Minor Compliance
Criterion 6.2
There are open and transparent methods for communication and consultation between growers and/or millers, local
communities and other affected or interested parties.
Indicators
Compliance
6.2.1 Consultation and
communication procedures shall
be documented.
Policy on industrial relations, i.e, “Polisi Perhubungan Sosial”, for
internal and external communication and consultation is
available.
Among available channels of communications between the
management and affected or interested parties are, the Joint
Consultative Committee [JCC], daily roll call, monthly meetings,
etc. Other than meetings and gatherings, affected parties also
have access to workplace inspections, suggestion boxes,
housing maintenance request forms to raise their concerns. All
these practices are minuted and activities are recorded.
Complied
Organisation charts in all PMUs visited show that different
responsible persons are nominated for different sectors of
stakeholders. Interviews with mill and estate managers verified
the understanding of their roles and responsibilities. For
example, Mr. Jiwan Tambisan through non-dated assignment
letter as Social Officer dated signed by En. Norazmi Chai
Abdullah, Estate Manager in Felda Sahabat 50.
Complied
List of stakeholders are sighted and properly filed. Internal
stakeholders may raise their concerns through different
communication channels as mentioned in 6.2.1.
External stakeholders may specifically raise their concerns
through suggestion boxes and complaint form, i.e. “Rekod
Pertanyaan Dan Maklumbalas” provided by each PMU. There
are also records sighted where external stakeholders
communicated with the PMUs with some specific requests, e.g.
on time payment of contract workers wages.
Note:
estates during ASA-01 for NC:MMN-02 (2014)
Complied
Major Compliance
6.2.2 A management official
responsible for these issues shall
be nominated.
Minor Compliance
6.2.3 A list of stakeholders, records
of all communication, including
confirmation of receipt and that
effort are made to ensure
understanding by affected parties,
and records of actions taken in
response to input from
stakeholders, shall be maintained.
Minor Compliance
Criterion 6.3
There is a mutually agreed and documented system for dealing with complaints and grievances, which is
implemented and accepted by all affected parties.
Indicators
Compliance
6.3.1 The system, open to all
affected parties, shall resolve
disputes in an effective, timely and
appropriate manner, ensuring
anonymity of complainants and
whistleblowers, where requested.
The PMU has an established and documented system for
dealing with complaints and grievances and it was implemented
through Manual Lestari 1A [ML-1A/L2-PR4(0)].
Respect of anonymity and protection of complainants is provided
through “Polisi Pemberian Maklumat”, dated 18 Jan. 2013
signed by Dato’ Sabri Ahmad, Group President and 2.12 Polisi
Pemberian Maklumat (Whistle Blowing) [ML-1A/L2-PO12(0)].
The record shows that ‘Complaints and Grievances Book’ in all
Complied
Major Compliance
(188296-W)
Page 35 of 70
estates visited are still active in recording complaints/requests
made by employees and Scheme Smallholders. However, in
most cases, complaints received through regular meetings and
house visits conducted at the settlers level. Latest entry in
grievance book for example in Felda Sahabat 50 was on 9
Dec.2014 from Jinis regarding status of investment in Koperasi
Permodalan Felda [KPF].
6.3.2 Documentation of both the
process by which a dispute was
resolved and the outcome shall be
available.
Minor Compliance
Complaints and grievances are handled by respective
responsible persons. Outcomes from the actions taken are
recorded in different manners, e.g. meeting minutes and
payment vouchers to contractors. Date of action commencement
and status of each action are stated clearly.
Complied
Criterion 6.4
Any negotiations concerning compensation for loss of legal, customary or user rights are dealt with through a
documented system that enables indigenous peoples, local communities and other stakeholders to express their
views through their own representative institutions.
Indicators
Compliance
6.4.1 A procedure for identifying
legal, customary or user rights, and
a procedure for identifying people
entitled to compensation, shall be
in place.
The PMU has a documented procedure for identifying legal and
customary rights and procedure for identifying people entitled to
compensation have been maintained.
There were no borders which were adjacent to any villages or
native land in the PMU. Therefore, no cases requiring any
negotiation or compensation pertaining to these criteria.
There have been no changes in this status as at the period of
verification on site.
Complied
There is a procedure for calculating and distributing
compensation. To date, there has been no dispute by any
parties relating to legal, customary or user rights at the PMU.
Complied
At the time of audit, there has been no dispute by any parties
relating to legal, customary or user rights at the PMU. Therefore
the process and outcome of compensation could not be
observed.
Complied
Major Compliance
6.4.2 A procedure for calculating
and distributing fair compensation
(monetary or otherwise) shall be
established and implemented,
monitored and evaluated in a
participatory way, and corrective
actions taken as a result of this
evaluation. This procedure shall
take into account: gender
differences in the power to claim
rights, ownership and access to
land; differences of transmigrants
and long-established communities;
and differences in ethnic groups’
proof of legal versus communal
ownership of land.
Minor Compliance
6.4.3 The process and outcome of
any negotiated agreements and
compensation claims shall be
documented, with evidence of the
participation of affected parties,
and made publicly available.
Major Compliance
Criterion 6.5
Pay and conditions for employees and for contract workers always meet at least legal or industry minimum
standards and are sufficient to provide decent living wages.
Indicators
Compliance
6.5.1 Documentation of pay and
conditions shall be available.
Only local workers are hired at the POM and in all the estates
offices. Documentation and conditions of pay for foreign workers
hired in the POM and all estates visited are available for
verification. Employment agreement with foreign workers, who
Complied
Major Compliance
(188296-W)
Page 36 of 70
are mostly from Indonesia, stated all statutory fringe benefits
and eligible incentives, e.g. working hours, overtime, leave and
medical benefits, maternity leave for women, insurance
coverage, deductions, resignation notice period, company rules.
Starting mid-2015 new set of workers contract, i.e. version 10.0
[Sep. 2014], Felda foreign workers employment procedures
require the contract to be explained by Executives from Unit
Tenaga Kerja [UTK] to potential migrant workers in Tarakan,
Indonesia before the contracts are signed.
The payment slips for foreign workers at the POM and estates
visited are easy to understand and this fact was further verified
th
with migrant workers. Payments are made latest by 7 of each
month. Payment slips for foreign and local workers hired by the
contractors and settlers’ cooperatives also verified as
compliance to the Minimum Wages Order 2012.
Representatives from contractors were interviewed personally to
confirm these facts, e.g. En. Udin from Syarikat T. Jaya Abadi,
En. Burhanuddin from Hana Syafiqa Sdn. Bhd. and En. Syahril
from Hjh. Samintang Ent.
Holidays entitlements as required by the laws are satisfactorily
fulfilled, e.g. annual leaves, public holidays and maternity leave.
Payments for unused annual leaves in December 2014 were
sighted at the POM and estate offices.
6.5.2 Labour laws, union
agreements or direct contracts of
employment detailing payments
and conditions of employment (e.g.
working hours, deductions,
overtime, sickness, holiday
entitlement, maternity leave,
reasons for dismissal, period of
notice, etc.) shall be available in
the languages understood by the
workers or explained carefully to
them by a management official.
Minor Compliance
Offer letters and signed “Pengakuan Penerimaan Syarat-syarat
Perkhidmatan Petugas Syarikat Kumpulan Felda & Kod Etika
dan Tatalaku Petugas Syarikat Kumpulan Felda yang
berkuatkuasa Mulai 1 Januari 2010” for local workers are
sighted.
Documented employment contract, i.e. “Surat Perjanjian
Pekerjaan diantara Felda Global Ventures Plantations (M) Sdn.
Bhd. (974143 – H) dengan Pekerja Asing Indonesia” verion
10.0, [Sep. 2014] for foreign workers hired by Felda estates
were sighted during the audit. The document covers all issue
such as working hours, deductions, overtime, sickness, holiday
entitlement, maternity leave, and reasons for dismissal, period of
notice made available in Bahasa Malaysia which is understood
by the workers.
In July 2015 field workers report submitted by Felda Sahabat 53
to Felda Regional Office listed 29 workers receiving less than
RM800 as required in minimum wages regulation due to absent
from work, e.g.
Nurlia Hakim
absent 6 days
Beh Sarap
absent 2 days
Hasriani Ranmi
absent 2 days
Some of the workers are already issued with warning letters,
e.g. Nurlia Hakim dated 4 Aug. 2015. In Felda Sahabat 50,
Mohd Noor Sabtal also received the same warning letter dated
20 Oct. 2014
Working conditions of workers hired by contractors are
satisfactory. No signed contract, but basic understanding
between the contractors and the foreign workers are type of jobs
offered, rate and payment period should be fulfilled satisfactorily.
Passports, permits and insurance are managed by the
contractors. Documents for renewal of work permits, e.g.
contractor’s application for foreign workers quota were verified.
It was also found the workers received more than required
minimum wages if the workers reached the daily target and
working the whole month without absent. Payment is calculated
Complied
(188296-W)
based on piece rate, thus the workers have to reach certain
target per day as well in order to reach the minimum pay of
RM900/month. However, the rate offered is higher than what is
offered by Felda but comes with lesser fringe benefits.
Foreign as well as local workers hired by Felda and the
contractors are provided with free housing and clean water
supply, free electricity, medical benefits, insurance cover and
basic amenities that over all constitutes decent living for the
employees.
6.5.3 Growers and millers shall
provide adequate housing, water
supplies, medical, educational and
welfare amenities to national
standards or above, where no such
public facilities are available or
accessible.
Minor Compliance
Amenities Act 1990 (Act 446) is yet to be enforced by Sabah
Labour Department. However, the PMU is noted to have
provided adequate amenities to their local workers, foreign
workers as well as the Scheme Smallholders.
Site visits to foreign workers’ quarters as well as the staff
quarters and interviews with their dependents revealed their
general satisfaction with their housing conditions and amenities.
Housing, electricity and water supply
All Felda staff and foreign workers are provided with proper
housing. Electricity and water billing system for Felda Staff are
based on pay-per-use but free-of-charge for foreign workers. 24hour electricity and water supply to all residents in the complex.
Rubbish is collected every third day. Foreign workers hired by
the contractors are also provided with proper accommodation by
Felda management.
Note:
OBS: MNM-01 (2014) was adequately implemented.
Schools
For local children, includes children of Felda staff, there are
government primary, secondary and religious schools in the
vicinity of the PMUs. Transport is provided free for schools
children daily.
Foreign workers are not allowed to bring their family from
abroad. However for foreign workers who had been in Sabah
before immigration enforcement of the regulation, their children
are schooled in a privately managed school, i.e. Yayasan Peduli.
Felda is responsible for the maintenance of the school building
and contributing to the wages of the teachers. Transport to and
from the school for foreign workers children is provide free of
charge.
Sundry shops
Sundry shops and other facilities are available in the vicinity of
the PMUs, e.g. banks, petrol station, fresh market, night market,
restaurants and other eating places.
Crèche ( Rumah Asuhan Kanak-kanak)
Government managed kindergartens, i.e. Tadika KEMAS, are
available in all estates visited for pre-school children. Crèches is
available for each housing areas at PMU Nilam Permata.
Babysitter salary was paid by the respective estates.
Onsite visit to the crèche found that it was well kept and
conducive for care of infant and babies. The number of
babysitters at the estate crèches was noted in the ratio of 1
Page 37 of 70
(188296-W)
Page 38 of 70
babysitter to about 10 infants.
Note:
Medical clinics
A government managed clinics is available at the vicinity of the
PMUs. Medical allowance limit for married Felda staff is
RM400/year and bachelor staff is RM200/year. Foreign workers
hired by Felda are entitled for RM200/year of medical allowance.
Transport to and from the clinics are provided free for Felda staff
and the foreign workers. Felda foreign workers are covered by
insurance underwritten by Etiqa Takaful, i.e. through Foreign
Workers Compensation Scheme. The insurance are still valid at
the time of audit.
Contractors hired foreign workers are also covered by insurance
as part of the requirement for awarding a contract and in
acquiring valid working permit.
6.5.4 Growers and millers shall
make demonstrable efforts to
monitor and improve workers’
access to adequate, sufficient and
affordable food.
In April 2015, the Sabah Immigration Department have
started to process applications for foreign workers quota
from local contractors providing services within the
plantation sector. One contractor found to apply for 10
foreign workers quota when he is actually hiring 12 foreign
workers. There is lack of monitoring from the management
to ensure all foreign workers hired by the contractors are
legal and have proper working permits.
Hence, an Observation was issued in ASA-01.
OBS: JMD-01
Food for the workers provided through sundry shops in each of
the PMU estates verified to be adequate and affordable.
Complied
Minor Compliance
Criterion 6.6
The employer respects the rights of all personnel to form and join trade unions of their choice and to bargain
collectively. Where the right to freedom of association and collective bargaining are restricted under law, the
employer facilitates parallel means of independent and free association and bargaining for all such personnel.
Indicators
6.6.1 A published statement in
local languages recognising
freedom of association shall be
available.
Major Compliance
6.6.2 Minutes of meetings with
main trade unions or workers
representatives shall be
documented.
Minor Compliance
Compliance
The published statements of policy dated 1 June 2014 which
recognizes the employee’s freedom of association, was found to
be available and widely displayed in all notice boards of the
PMU.
Kesatuan Pekerja-Pekerja Felda Plantations. is a platform
through which the members negotiate collectively with the
management of FELDA.
Complied
The estate management had formed the JCC “Jawatankuasa
Penyelaras KKP Wilayah Sahabat” as a mechanism to cater to
the collective bargaining and needs of the workers. The JCC
meetings are held every 3 months. Records of meetings were
updated, kept and available.
Note:
Complied
st
Criterion 6.7
Children are not employed or exploited.
(188296-W)
Indicators
6.7.1 There shall be documentary
evidence that minimum age
requirements are met.
The PMU has a policy of not employing child labor i.e. persons
below 18 years old in accordance with Employment Act 265 as
st
evidenced in “ Polisi Pekerja Kanak-kanak” dated 1 June 2014.
This policy is displayed at strategic public places.
Employees and workers profile were sighted during the audit. No
underage workers found. This fact was further verified through
interviews with staff and workers in the PMUs. Passport photos
and birthdays of the foreign workers hired by Felda were
checked and none of them found to be underage.
During roll calls and meetings the estate management has
repeatedly reminded and briefed the workers with regards
to the company policy on minimum age. However, it was
found children are still helping their parents working with
the contractors in performing some tasks in the estates,
e.g. picking loose fruits and loading. Monitoring activities to
prevent such issues is lacking at the management level.
Hence, an Observation was issued in ASA-01.
Major Compliance
Page 39 of 70
Compliance
OBS:JMD-02
Criterion 6.8
Any form of discrimination based on race, caste, national origin, religion, disability, gender, sexual orientation, union
membership, political affiliation, or age, is prohibited.
Indicators
Compliance
6.8.1 A publicly available equal
opportunities policy including
identification of relevant/affected
groups in the local environment
shall be documented.
The PMU has a publicly displayed documented policy on equal
opportunities, i.e. “Polisi Kesetaraan Peluang”, dated 20 Dis.
2010, signed by Dato’Dzulkifli Abd. Wahab, Pengarah Besar
Felda. The policy stressed on non-discrimination based on race,
caste, nationality, religion, gender, sexual orientation,
disability/handicap, and union/political affiliations. However,
positive discrimination for the benefit of certain society groups
may be allowed after consultation.
Complied
Felda as an organisation adopted the “Polisi Pengambilan
Pekerja Asing” dated 1 Jul. 2013. The employment of foreign
workers was implemented without affecting the opportunities for
local communities.
Local workers at the POM and estate offices are covered under
SOCSO scheme, whilst, migrant workers working atall estates
visited are covered under Foreign Workers Compensation
scheme (FWCS) underwritten by Etiqa Takaful. Insurance
covers sighted shows validity at least until Apr. 2016.
Interviews foreign workers revealed satisfaction with the PMUs
for job opportunities and they enjoy all common amenities like
free housing, free water and electricity supplies and medical
care. They are aware that their grievances can be raised
through various channels, especially the regular roll call
meetings they are attending every morning.
Complied
Depending on the nature of work positions, The PMU
management takes into considerations the needs for technical
qualifications/experience and related skills in recruitment
selection, hiring and promotion exercises.
It was verified that the promotions to higher position at the
estates and POM were based on evaluations which considered
the skill, capabilities, qualities and medical fitness of the
employees. Thus, in the estates visited, some of foreign workers
are promoted to mandore and supervisor positions in-charge of
some inexperience local workers.
Complied
Major Compliance
6.8.2 Evidence shall be provided
that employees and groups
including local communities,
women, and migrant workers have
not been discriminated against.
Major Compliance
6.8.3 It shall be demonstrated that
recruitment selection, hiring and
promotion are based on skills,
capabilities, qualities, and medical
fitness necessary for the jobs
available.
Minor Compliance
(188296-W)
Page 40 of 70
Criterion 6.9
There is no harassment or abuse in the work place, and reproductive rights are protected.
Indicators
6.9.1 A policy to prevent sexual
and all other forms of harassment
and violence shall be implemented
and communicated to all levels of
the workforce.
A documented policy to prevent sexual harassment and violence
“Polisi Gangguan Seksual dan Keganasan” is available and
publicly displayed, i.e. “Polisi Gangguan Seksual Dan
Keganasan”, dated 28 Jun. 2011 signed by Dato’ Dzulkifli Abd.
Wahab, Pengarah Besar Felda and “Polisi Gangguan Sesual
Keganasan Serta Hak Kebebasan Reproduksi”, at the POM
dated 1 June 2014 signed by Mohammed Emir Mavani
Abdullah, President and Chairman of FGV.
Major Compliance
Compliance
Gender committees are formed in the POM and in the estates.
Latest Gender Committee meeting for the whole PMU was on 26
Aug. 2015 conducted in Felda Sahabat 50 by Regional Safety
and Health Officer.
6.9.2 A policy to protect the
reproductive rights of all, especially
of women, shall be implemented
the workforce.
Major Compliance
6.9.3 A specific grievance
mechanism which respects
anonymity and protects
complainants where requested
shall be established, implemented,
the workforce.
Minor Compliance
The PMU’s commitment to protect the reproductive rights and
rights to have a family of the workers especially women is
evidently stated in the policy to prevent sexual harassment and
violence “Polisi Gangguan Seksual Dan Keganasan”, dated 28
Jun. 2011 signed by Dato’ Dzulkifli Abd. Wahab, Pengarah
Besar Felda.
Local female staff is fully aware that they are entitled for two
months paid maternity leave. However, no female Felda staff
applied for maternity leave between 2014 and 2015.
Complaint and grievance procedures “Prosedur Menangani
Aduan dan Rungutan dan Polisi Pemberian Maklumat / whistle
blowing” are available to manage grievances and complaints
from internal and external stakeholders. “Polisi Pemberian
Maklumat” circulated in a memo dated 24 Feb. 2015 with
reference (1)FGVHB/GIA/WB (2015) specifically mentioned
protection/secrecy of the complainants. Manual Lestari 1A,ML!A/L2PR4(1), 7.0 “Perlindungan dan Kerahsiaan” also
specifically covered the secrecy of complainant identity.
Management confirmed that there has been no report of sexual
harassment in the PMU at the time of audit.
However, In Felda Sahabat 50, it was found the Chairperson
of the Gender Committee is not aware of grievance handling
procedures for sexual harassment cases.
Complied
NC: JMD-02
Major
Note:
Corrective action NC: MNM-03 (2014) was not adequately
implemented. Previous Minor NC was upgraded to Major NC
in ASA-01.
Criterion 6.10
Growers and millers deal fairly and transparently with smallholders and other local businesses.
Indicators
Compliance
6.10.1 Current and past prices paid
for Fresh Fruit Bunches (FFB) shall
be publicly available.
Onsite audit verified that the current and past prices paid for
FFB pricing were displayed at the Mill and Estate offices.
FFB price paid per delivery is also stated in each truck delivery
slip issued by the mill.
Complied
FFB prices were made available at the POM office’s external
Notice Board and mill office records. The POM has treated outgrowers and other local business fairly. Pricing mechanism for
Complied
Minor Compliance
that growers/millers have
explained FFB pricing, and pricing
(188296-W)
mechanisms for FFB and
inputs/services shall be
documented (where these are
under the control of the mill or
plantation).
Major Compliance
that all parties understand the
contractual agreements they enter
into, and that contracts are fair,
legal and transparent.
Minor Compliance
6.10.4 Agreed payments shall be
made in a timely manner.
Minor Compliance
Page 41 of 70
FFB is fair and transparent and was set based on 20 % OER
and FFB grading as per MPOB approved / licensed graders and
based MPOB specification. Current and past prices paid for
FFB were publicly available and verified through interviews.
Mechanisms are available to the public upon request.
Stakeholder interviews conducted during this assessment with
suppliers, contractors, and relevant parties including local and
foreign workers confirmed that understand the contractual
agreements (such as terms and payment) they enter into with
the PMU. They also consider the business transactions as fair
and transparent.
th
Agreed payments are made promptly within the 7 day of the
following month. Through interviews made, there is no evidence
to suggest of any unfair business practices with the local
businesses.
Complied
Complied
Criterion 6.11
Growers and millers contribute to local sustainable development where appropriate.
Indicators
Compliance
6.11.1 Contributions to local
development that are based on the
results of consultation with local
communities shall be
demonstrated.
The PMU’s contribution towards local communities had been
evidenced in several social areas and verified during on site visit
as follows:
Complied
•
Hari Pekerja Ladang Sahabat 50 Tahun 2014
Minor Compliance
•
Majlis Pembahagian Kurma in June 2015.
•
Sumbangan Ikhlas Mangsa Kebakaran Rumah Pekerja
Ladang Sahabat in Feb. 2015.
6.11.2 Where there are scheme
smallholders, there shall be
evidence that efforts and/or
resources have been allocated to
improve smallholder productivity
It was verified that there were no smallholder scheme programs
at the Nilam Permata PMU estates.
Not
Applicable
Minor Compliance
Criterion 6.12
No forms of forced or trafficked labour are used.
no forms of forced or trafficked
labour are used.
Major Compliance
In general Felda is adopting “Polisi Pengambilan Pekerja Asing”
dated 1 June 2014 signed by Mohammed Emir Mavani
Abdullah, President and CEO FGV with regards to the issue of
trafficked labour. The policy clearly stated all foreign workers
hired by Felda are acquired through legal channels.
Audit of employment records such as work permits in the estate
offices confirmed that all migrant workers were recruited through
legal means and according to the regulatory requirements. Unit
Tenaga Kerja, FELDA Global Ventures [FGV] is the main unit
organising recruitment of new foreign workers in collaboration
with private recruitment agencies in the country of origin. PMUs
responsibilities are only to allocate each foreign worker with
suitable accommodation and offer them enough jobs in a month.
It was observed that upon arrival at the estate all foreign workers
had already filled a form stating their consent for the
management office to keep the passport on their behalf. The
main reason for this practice is for safekeeping and smooth work
permit renewal process each year. Copy of the passport with
Complied
(188296-W)
Page 42 of 70
official stamp from the office will be provided to the foreign
workers should they require it. But the original passport will be
given if the foreign workers are applying for long leaves to go
back to their home country.
Interviews with foreign workers and their dependents in the
workers quarters confirmed that there were no forced or
trafficked labours.
6.12.2 Where applicable, it shall be
demonstrated that no contract
substitution has occurred.
Minor Compliance
6.12.3 Where temporary or migrant
workers are employed, a special
labour policy and procedures shall
be established and implemented.
Major Compliance
There was no evidence of contract substitution and this was
confirmed from interviews with workers and relevant
stakeholders. Contract between Felda and the foreign workers
are already explained even before they agreed to join in their
respective home country.
Complied
The special policy on recruitment of foreign workers “Polisi
Pengambilan Pekerja Asing” and equal opportunities “Polisi
Kesetaraan Peluang” are established and the implementations
are verified to be satisfactory. Review on employment contracts
of foreign workers also confirmed that the policies, including
minimum wages have also been duly implemented.
Complied
Criterion 6.13
Growers and millers respect human rights.
Indicators
Compliance
6.13.1 A policy to respect human
rights shall be documented and
communicated to all levels of the
workforce and operations (see
Criteria 1.2 and 2.1).
Felda in general is adopting “Polisi Hak Asasi Manusia”, dated 1
June 2014 signed by Datuk Faizoull Ahmad, Pengarah Besar
Felda. This policy similar with all other policies adopted by Felda
are communicated to all stakeholder by displaying the policies in
public places, briefing during morning roll calls, etc.
Complied
The PMU is in collaboration the Yayasan Peduli Pendidikan
Anak Indonesia (YPPAI) which is an NGO catering to the
education needs of the children of school going age for the
Indonesian foreign workers both primary and secondary.
It was verified that transport has been provided free for children
of the workers and the PMU has maintained contribution to the
monthly operation of both the primary and secondary level of
these schools.
Complied
Major Compliance
6.13.2 As long as children of
plantation workers of Sabah and
Sarawak are not secured a right to
go to government school, the
plantation companies should
engage in a process to secure the
children of the plantation workers
access to education as a moral
obligation.
Minor Compliance
Principle 7: Responsible development of new plantings
KKS Nilam Permata PMU has documented procedures for this development but to date has not carried any new
plantings after November 2005. Therefore, the requirements of Principle 7 are not applicable during this
assessment.
Principle 8: Commitment to continuous improvement in key areas of activity
Criterion 8.1
Growers and millers regularly monitor and review their activities, and develop and implement action plans that allow
demonstrable continual improvement in key operations.
Indicators
Compliance
8.1.1 The action plan for continual
improvement shall be
implemented, based on a
consideration of the main social
The PMU had planned and progressively implemented the
continual improvement activities, both at the POM and estates
audited as follows:
Complied
(188296-W)
and environmental impacts and
opportunities of the grower/mill,
and shall include a range of
Indicators covered by these
Principles and Criteria.
For Agricultural Practices:
•
Reduction in use of paraquat gradually.
•
As a minimum, these shall include,
but are not necessarily be limited
to:
Ensuring that workers remove the ‘voluntary oil palm
seedlings’ (VOPS) i.e. collected from the fields where they
were working the previous day, to reduce the use of
herbicides to eradicate these wild oil palm seedlings.
•
• Reduction in use of pesticides
(Criterion 4.6);
Increase planting of beneficial plants (Turnera subulata,
Cassia cobanensis and Antigonon leptopus);
For Environmental impacts
• Environmental impacts (Criteria
4.3, 5.1 and 5.2);
• Smart weeding “low volume spraying technique” i.e. to
reduce use of water and pesticides;
• Waste reduction (Criterion 5.3);
• Reuse fertilizer bags;
• Pollution and greenhouse gas
(GHG) emissions (Criteria 5.6 and
7.8);
• Social impacts (Criterion 6.1);
• Encourage optimising the yield of
the supply base.
Major Compliance
Page 43 of 70
• Return pesticide containers to suppliers;
• Segregation of disposal of waste (plastic, paper and scrap
metals).
For Social impacts:
• Maintenance of buildings and contributing to wages of
teachers in Yayasan Peduli.
• Free transportation to and from the schools for local and
foreign workers.
• Workers Day celebrations
• Community donation for the less fortunate.
3.1.1 Supply Chain Certification Standards Findings - on CPO Mill
The Supply Chain model applied at KKS Nilam Permata Grouping POM during this assessment is Module E
– CPO Mills: Mass Balance (MB).
Details of findings are as follows:
E.1 Definition
Indicators
Compliance
E.1.1
The POM processed FFB from its own supply base and
Outside Crop Producers (see Section 1.8). The CPO Mill is
therefore applying the Mass Balance (MB) module.
Complied
Indicators
Compliance
E.2.1
The estimated tonnage of CPO and PK products that could
potentially be produced by the POM was recorded in this
Assessment Report. This figure represents the total volume of
certified palm oil product (CPO and PK) that the certified mill is
allowed to deliver in a year.
The actual tonnage produced has been recorded in each
Complied
Certification for CPO mills is
necessary to verify the volumes of
certified and uncertified FFB entering
the mill and volume sales of RSPO
certified producers.
A mill may be taking delivery of FFB
from uncertified growers, in addition
to those from its own certified land
base. In that scenario, the mill can
claim only the volume of oil palm
products produced from processing
of the certified FFB as MB.
E.2 Explanation
The estimated tonnage of CPO and
PK products that could potentially be
produced by the certified mill must be
recorded by the CB in the public
summary of the P&C certification
(188296-W)
Page 44 of 70
report.
This figure represents the total
volume of certified palm oil product
(CPO and PK) that the certified mill is
allowed to deliver in a year. The
actual tonnage produced should then
be recorded in each subsequent
annual surveillance report.
annual surveillance report (see Section 1.8 Table 6 and Table
7).
E.2.2
The POM met all registration and reporting requirements for
the appropriate supply chain through the RSPO Supply Chain
managing organization (RSPO IT platform or Book and Claim).
Complied
A documented Supply Chain Procedure Doc No. FGVPMRSPO SCCS Issue 2.0 rev 1.0 SOP for Mill RSPO Supply
Chain Certification System had been established and
implemented for Module E: Mass Balance (MB) system. The
procedure covered the implementation of all elements of MB
Module.
Complied
a) Complete and up to date
procedures covering the
implementation of all the elements in
these requirements
The documented procedure and its implementation confirmed
to have complied with all the specified requirements of Mass
Balance (MB) Module E.
Complied
b) The name of the person having
overall responsibility for and authority
over the implementation of these
requirements and compliance with all
applicable requirements. This person
shall be able to demonstrate
awareness of the site’s procedures
for the implementation of this
standard.
POM’s Mill Manager, Ahmad Jamaluddin Makhtar had been
appointed as the person with overall responsibility for the
Supply Chain aspects of FFB receipts, processing and
shipping of CPO, PK and palm products.
Interview of the Mill Manager and other relevant staff verified
their knowledge of the RSPO Supply Chain Certification
requirements and its implementation for the respective areas
of operations. Refresher training on RSPO SCC awareness
was conducted on 12 July 2015 (6 personnel attended) and
recorded.
The POM organization chart and job responsibilities of
employees (Mill Manager, Assistant Managers, Engineers,
Assistant Engineers, Technicians, Security Officer,
Weighbridge Operator, Laboratory Chemist and clerks) have
been appropriately documented.
Documented procedure Supply Chain described controls for
receiving and processing both certified and non-certified FFB
(from external sources).
All supplies of FFB were subjected to verification of FFB
Consignment Note by weighbridge personnel and quality
checks (Crop Quality Report - grading chit) by the mill
personnel to determine the origin, quantity and quality of the
FFB. The Weighbridge Ticket for FFB indicated the date,
vehicle number, estate & field number, harvesting date,
security seal number and weight.
Monthly FFB and CPO/PK Report till Aug 2015 were verified to
have complied with requirements of the MB Module whereby
the Palm Oil Mill received and processed FFB from its own
estates and external sources.
Complied
The mill must also meet all
registration and reporting
requirements for the appropriate
supply chain through the RSPO
supply chain managing organization
(RSPO IT platform or book and
claim).
E.3 Documented procedures
E.3.1
The site shall have written
procedures and/or work instructions
to ensure the implementation of all
the elements specified in these
requirements. This shall include at
minimum the following:
E.3.2
The site shall have documented
procedures for receiving and
processing certified and non-certified
FFBs.
Complied
E.4 Purchasing and goods in
Indicators
Compliance
(188296-W)
E.4.1
The facility shall verify and document
the tonnages and sources of certified
and non-certified FFBs received.
E.4.2
The facility shall inform the CB
immediately if there is a projected
overproduction of certified tonnage.
The Mill verifies and records tonnages and supply source of
FFB received at the weighbridge in the delivery notes and
weighbridge tickets and all FFB data are entered by the
weighing clerk into the Felda computer system or reporting
spreadsheet on daily basis
Deliveries of FFB made by transport contractors, Felda
Transport Services.
Noted that there are FFB received from external sources
which are also processed by the POM, are considered as noncertified FFB using the Mass Balance Module.
Daily and monthly reports are submitted to the Sabah Zone
Office and Kuala Lumpur Head Office.
Performance Report (MPR) system. Production Report for
2014 and from Jan 2015 till to date is verified to be maintained
as Mass Balance palm products.
Documented Supply Chain SOP had specified that the
responsible POM personnel shall check production quantity
against the certified amount and notify RSPO, the CB and
PSQM Department of any projected overproduction of certified
tonnage.
So far, there is no projected overproduction.
Page 45 of 70
Complied
Complied
E.5 Record keeping
Indicators
Compliance
E.5.1
The SOP established a retention period of at 10 years for all
records and reports. Pertinent records were filed, accessible
and retrievable. The main records retained are FFB
Consignment Note, Weighbridge Tickets, Collection Note,
Despatch of CPO, MPOB L3 form. Inspection of records at
the POM confirmed these were accurate and complete.
The POM had maintained a monthly summary of all receipts of
FFB, production tonnage and dispatch of CPO and PK. This
inventory was balanced every 3 months.
Transaction documents and bookkeeping of CPO and PK were
done daily and monthly summary report of FFB receipt, FFB
processed, CPO production, PK production and balance
stocks submitted to the Sabah Zone Office and Kuala Lumpur
Head Office.
The two weighbridges at the Mill are duly calibrated and
calibration certificates found to be in order.
There is no PKO and Palm Kernel mill at the said POM facility.
PK are sold and delivered to Kilang Isi Sawit Sahabat, Wilayah
Sahabat.
Deduction and conversion ratios for the volumes of CPO
delivered from the Palm Oil Mill have been appropriately done
and recorded.
All deliveries of the MB sales are from positive stock.
Complied
There is no such outsourcing activity done at this POM.
Not
Applicable
a) The site shall record and balance
all receipts of RSPO certified FFB
and deliveries of RSPO certified CPO
and PK on a three-monthly basis.
b) All volumes of palm oil and palm
kernel oil that are delivered are
deducted from the material
accounting system according to
conversion ratios stated by RSPO.
c) The site can only deliver Mass
Balance sales from a positive stock.
Positive stock can include product
ordered for delivery within three
months. However, a site is allowed to
sell short.(i.e. product can be sold
before it is in stock).
E.5.2
In cases where a mill outsources
activities to an independent (not
owned by the same organization)
palm kernel crush, the crush still falls
under the responsibility of the mill
and does not need to be separately
certified. The mill has to ensure that
the crush is covered through a signed
and enforceable agreement.
3.1.2
Status on Supply Chain on POM:
(188296-W)
Page 46 of 70
Based on the documents and records presented during the on-site verifications made, it is concluded that the POM
has been able to comply with the requirements of the RSPO SCCS under the ‘MB’ module and is thus eligible for
‘MB’ trading for its palm products for year 2015/2016.
3.1.3
Status on Trading of Certified Palm Products by PMU:
The POM has monitored the trading of the RSPO CSPO and CSPK via RSPO eTrace. The records maintained at
the POM relied on internal communications and instructions received from the FGVPM HQ, KL (Logistics Dept) on
the deliveries of the CSPO and CSPK. The tonnages of certified products traded, verified during current
assessment are as follows:
CSPO - Actual
Jan-Dec 2014
(MT)
0
CSPK - Actual
Jan-Dec 2014
(MT)
0
CSPO - Actual
Jan 2015 till current
(MT)
17,500.00
CSPK - Actual
Jan 2015 till current
(MT)
0
Book & Claim
(GreenPalm)
ISCC
0
0
0
0
0
0
0
0
Total Traded
0
0
17,500.00
0
Actual Produced
0
0
32,900.69
8,215.17
RSPO MB
Notes:
• There was no trade for certified products in 2014 as the PMU achieved RSPO certification in Dec 2014 only.
• CPO is delivered out as either as CSPO or non-CSPO according to contract issued from HQ.
• PK is delivered out as either as CSPK or non-CSPK according to contract issued from HQ.
• Trading under Book & Claim (GreenPalm) is under a single FGVPM account
• There is no trade under ISCC as the PMU is not certified for ISCC.
Based on records maintained at the POM, it was verified that the total tonnage of the certified products traded has
not exceeded the annual certified quantity.
3.2
Status of Identified Noncompliance and Corrective Actions, Observations and Positive Elements.
The status of the Noncompliances (NCR) and Observations (OBS) identified against the MYNI Compliance
Indicators is as per the details below:
Assessment Type
Year
Noncompliance
(NCR)
Observations
(OBS)
Main Assessment
2014
7 (3-Major & 4-Minor)
6
Follow up status
Actions taken on the
NCRs and OBS were
verified during ASA-01.
Some actions found to
be inadequately
implemented and related
NCR were issued in
ASA-01.
Annual Surveillance
Assessment-01
2015
8 (4-Major & 4-Minor)
3
Year 2014: Main Assessment (7- NCRs)
NCR #
MYNI
Indicator
CFK-01
4.4.2
Details of NCR
Date issued: 29 Aug 2014
Next assessment
(ASA-02)
(188296-W)
- Major
Page 47 of 70
Nonconformance:
On Sahabat 54 Estate, for the stream running between F 15 and F 23, there were no
buffer zone marking and maintenance of it.
The palm circles had been sprayed with pesticide (Herbicide).
The hectarage of areas set aside as Buffer zones have yet to be estimated at the Sahabat
estates 51, 52 and 54.
Root Cause and Corrective Action:
Buffer zone signages for the areas mentioned were not properly put.
Signages for the ‘Buffer zone’ and ‘No Spraying of Chemicals’ will be prepared to ensure
no chemical applications at the ‘Buffer zone’ areas.
Communication notices, briefing and warning will be given to the workers and contractors.
Photographs for the completed signages and documentation will be submitted.
Verification for closure:
On site verification was followed up and conducted by HQ-PSQM representative.
Buffer zones and signages were confirmed to have been erected and records of briefings
done were available and photographs were taken on site and submitted to CB auditor.
The evidences submitted were reviewed and accepted for the closure of NC.
NC status verified by auditor: AL
Date closed: 27 Oct 2014
Verification (for effectiveness):
Verified that implementation was adequate at audited estates during ASA-01.
NC status verified by auditor: CBK & AL
NCR #
MYNI
Indicator
CFK-02
- Major
4.7.1
Date verified: 4 Sept 2015
Details of NCR
Nonconformance:
On Sahabat 54 Estate F 15 harvesting operation, the harvester did not wear safety
helmet although he had been provided with it.
Estate supervisors & mandores have not properly monitored the wearing of PPE at the
fields.
Re-briefing will be done for all Supervisor, Mandores and field workers on the wearing of
PPE. Training records will be updated and issuance of PPE will be monitored.
The evidences submitted were reviewed and accepted for the closure of NC. (Refer to
attachments in Part 2 of report)
Verified that implementation was not adequate at the estates for some aspects of
the indicator. Refer to NC issued in ASA-01.
NC status verified by auditor: CBK
NCR #
MYNI
Indicator
AL-01
5.1.2
Details of NCR
(188296-W)
- Minor
Page 48 of 70
Nonconformance:
At POM & Estates Sahabat 51, 52 & 54:
The Management plan for mitigation of environmental impacts, timeframe for action and
responsible persons were not adequately followed up at the PMU.
For instance at domestic wastes at landfills at POM and estates did not have proper
segregation as all types of wastes including rubber tyres, metal scraps and organic waste
had been mixed. Long term plans for managing landfills sites including locations had not
been identified.
Also at POM, temporary accommodation of contractor and his family located near landfill
site is not appropriate and need to be relocated to a more proper place.
Mill and estate managers have overlooked the matter.
Management plans for handling of domestic waste and locations for landfills will be
reviewed and more clearly identified.
Temporary accommodation of contractor’s family at Mill will be relocated to a suitable
place.
The corrective action plan and action taken is satisfactory.
Date closed: 28 Sept 2014
Verified that implementation was adequate at POM and estates during ASA-01.
NCR #
MYNI
Indicator
AL-02
- Minor
5.3.2
Details of NCR
Nonconformance:
At Estates Sahabat 51, 52 & 54:
Scheduled Wastes disposal at the estates such as Waste oil and filters had not been
adequately implemented. Estate Managers / Assistants were unclear about the
requirements under Environmental Quality Act 1974, Regulation 2005 (Scheduled Waste
Disposal) enforced by the Environmental Protection Dept.
Estate managers and Assistants were unaware of the EQA requirements.
Briefing on the Environmental Quality Act 1974, Regulation 2005 (Scheduled Waste
Disposal) will be done by the Environmental & Safety Officer in charge and will be
monitored and recorded.
NCR #
MYNI
Indicator
MNM-01
6.1.2
Details of NCR
(188296-W)
-Major
Page 49 of 70
Nonconformance:
Social Impact Assessment for Sahabat 51 and Sahabat 54 was not evident.
Estate managers have overlooked the matter.
SIA will be reviewed and all social and community plans will be discussed, documented,
monitored and updated every 3 months.
The evidences submitted were reviewed and accepted for the closure of NC.
NC status verified by auditor: JMD
NCR #
MYNI
Indicator
MNM-02
–Minor
6.2.3
Details of NCR
Nonconformance:
Communication with the stakeholder for Sahabat 51 and Sahabat 54 was not evident
Estate managers have overlooked the matter.
Stakeholder communications with local community will be held every 3 months. Minutes
and any actions needed will be recorded and followed-up.
NCR #
MYNI
Indicator
MNM-03
–Minor
6.9.3
Details of NCR
Nonconformance:
There was no specific programs/mechanism being planned and no evident of the
implementation for particular issues faced by women such as policy being communicated,
training, awareness on the domestic violence and sexual harassment etc at Sahabat 51.
Estate manager have overlooked the matter.
Re- training will be conducted for all staff, workers and external contractors on Gender
programs and issues. Any related issues will be recoded into the ‘Buku Aduan’ dan ‘Buku
Kes Sensitif Jantina’ by Ketua / Ahli Jawatankuasa (Committee Head) for monitored and
follow up.
(188296-W)
Page 50 of 70
Verified that implementation was not adequate at the estates for some aspects of
the indicator. Refer to NC issued in ASA-01.
Year 2014: Main Assessment (6- Observations)
Ref No:
MYNI
Indicator
Location
Details of Observation
IPM training- although the estate
had conducted the training for those
involved in IPM implementation, the
record of training had not been filed
properly.
Annual Medical Surveillance for the
workers concerned had been
delayed although the estates had
made arrangement for the medical
surveillance to be carried out before
the due dates.
Better monitoring of activities near
boundary with the Forest Reserve
i.e. Tabin FR, for potential sightings
of incursions both human and
wildlife and improvement in rapport
with the relevant authorities is
needed.
It is noted that the PMU has not yet
established any plans to reduce or
minimise GHG emissions
OBS
CFK-01
4.5.2
Sahabat
54 Estate
OBS
CFK-02
4.6.11
Sahabat
51 and
54
Estates
OBS
AL-01
5.2.4
Sahabat
54 Estate
OBS
AL-02
5.6.2
OBS
MNM-01
6.5.3
Nilam
Permata
POM &
PMU
estates
Sahabat
51 and
54
Estates
OBS
MNM-02
6.6.2
(a) The compound of housing area
was found to be littered with rubbish.
Workers quarters at estate Sahabat
51 and Sahabat 54 was not properly
managed.
Sahabat
51 Estate
(b) The number of babysitters
needed at the estate crèches should
be appropriately determined as it
was noted at Sahabat 51 the
crèches with more than 20 infants
was cared by only 1 babysitter.
PMU
Estates
Minutes of meeting with main trade
unions and workers representatives
at the estates should be updated
accordingly.
Year 2015: ASA-01 (8 NCRs)
Opened
date
Status
Closed
date
Remark,
if any
29 August
2014
4 Sept
2015
Verified that
satisfactory
action taken
during ASA-01
29 August
2014
-
29 August
2014
-
Inadequate
action taken
during ASA-01.
See Major
NC:CBK-01
issued
Inadequate
action taken
during ASA-01.
See Minor
NC:AL-01
issued
29 August
2014
4 Sept
2015
Verified that
satisfactory
action taken
during ASA-01
29 August
2014
4 Sept
2015
Verified that
satisfactory
action taken
during ASA-01
29 August
2014
4 Sept
2015
Verified that
satisfactory
action taken
during ASA-01
(188296-W)
NCR
MYNI
Indicator
CBK-01
(Major)
4.6.11
Page 51 of 70
Details of NCR
Date issued: 4 Sept 2015
Nonconformance:
Medical surveillance for workers at Nilam Permata Palm Oil Mill had not been
conducted since January 2014.
The Mill management had overlooked the monitoring required.
The actions to be taken are as follows:
1. To send the list of workers for Medical surveillance soonest.
2. Obtain and file reports accordingly
3. To submit copy of reports to HQ-PSQM and CB Auditor as evidence.
The corrective action plan and actions taken as submitted with evidences i.e. records;
copies of Medical surveillance reports and photographs are adequate and accepted for
closure.
NC status closed by auditor: CBK & AL
Date closed: 3 Nov 2015
Verification (for effectiveness): Next Surveillance (ASA-02)
NC status verified by auditor: NCR
MYNI
Indicator
CBK-02
(Major)
4.7.1
Date verified: Details of NCR
Nonconformance:
During field visit at Block 4 of Estate Sahabat 50, where road side spraying was being
carried out by two workers, it was noted that the containers had not been labeled
appropriately to indicate that they contain pesticide.
The Estate management had overlooked the monitoring required.
1. To provide briefing to all the sprayers & workers on the requirement.
2. Maintain briefing and training records and proper filing.
3. To submit copy of records to HQ-PSQM and CB Auditor as evidence.
The corrective action plan and actions taken as submitted with evidences i.e. training
records; and photographs of briefing done are adequate and accepted for closure.
MYNI
Indicator
CBK-03
4.7.5
(188296-W)
(Minor)
Page 52 of 70
Nonconformance:
During field visits to Block 5 of Estate Sahabat 50 and Block 22 of Estate Sahabat 53,
where harvesting activity was being carried out, first-aid boxes were not available.
1. To carry out better monitoring of First aid boxes maintenance and issue to
Supervisors.
2. Maintain monitoring records and proper filing.
The corrective action plan and actions taken as submitted with evidences i.e. records and
photographs are adequate and accepted for closure.
MYNI
Indicator
AL-01
(Minor)
5.2.4
Nonconformance:
Based on site visits at estate boundaries of Ladang Sahabat 50 and 53, near the
Forest Reserves i.e. Tabin Forest Reserve, it is noted that there was inadequate
signages (which prohibits incursions and entry) at strategic locations along the said
boundary. Records of monitoring and sighting though maintained are brief. There
were no records of meetings made with Forestry and Wildlife personnel for inputs
during review of the management plan.
Note: Observation raised on this finding in 2014 is not adequately addressed.
Understanding by the Estate management was weak on the monitoring required.
1. To put up more signages which are appropriate along the boundary near the Forest
reserve areas
2. Maintain more detailed monitoring records
3. To carry out regular consultation with the proper authorities and file the minutes.
NC status closed by auditor: AL
MYNI
Indicator
AL-02
5.3.3
(188296-W)
(Minor)
Page 53 of 70
Nonconformance:
At the POM, Sahabat 50 and Sahabat 53 estates, the implementation of the Felda
policy on 3R (Reduce, Reuse, Recycle) had not been adequately implemented. For
instance there was no proper segregation, storage and disposal for used metals,
used tyres and plastic products at the landfill sites visited.
Understanding by the Mill and Estate management was weak on the implementation
required.
1. To conduct re-training on 3R and implement appropriately.
2. Maintain more detailed monitoring records
MYNI
Indicator
AL-03
(Minor)
5.6.3
Nonconformance:
The PMU has recently completed their GHG emission report (using PalmGHG, v 2.1.1),
However, the reports has yet to be submitted to the RSPO Secretariat for review and a
confirmation of acceptance.
The Mill and Estate management had delayed submission of the data required.
1. To submit the data required on time to HQ-PSQM.
2. To implement gradual reduction of GHG emission.
3. To submit copy of records to HQ-PSQM for compilation and submission to RSPO.
4. To file copy of GHG emission report at Mill office.
email communications with RSPO are adequate and accepted for closure.
MYNI
Indicator
JMD-01
6.1.3
(188296-W)
(Major)
Page 54 of 70
Nonconformance:
In Felda Sahabat 50, it was found no specific documents have been developed
showing plans and actions being taken to mitigate social issues identified in
meetings conducted by the management.
1. To detail action plan and carry out meeting and consultation with stakeholders.
2. Maintain meeting records and proper filing.
The corrective action plan and actions taken as submitted with evidences i.e. social survey
and action plan; and photographs of briefing done are adequate and accepted for closure.
NC status closed by auditor: JMD & AL
MYNI
Indicator
JMD-02
(Major)
6.9.3
Nonconformance:
In Felda Sahabat 50, it was found the Chairperson of the Gender Committee is not
aware of grievance handling procedures for sexual harassment cases.
Note: Corrective action proposed to address minor NCR MNM-03 issued in 2014 Main Assessment was not effectively implemented and communicated to all level of
workers.
Thus, previous Minor NC was upgraded to Major NC status.
Understanding by the Estate management and Chairperson was weak on the issue.
1. To carry out briefing on SOP and check understanding by personnel.
2. Maintain training and briefing records and proper filing.
The corrective action plan and actions taken as submitted with evidences i.e. revised SOP,
training records; and photographs of briefing done are adequate and accepted for closure.
NC status closed by auditor: JMD & AL
NC status verified by auditor: -
Date verified: -
(188296-W)
Page 55 of 70
Year 2015: ASA-01 (3 - Observations)
Ref No:
RSPO
MYNI
Indicator
Opened
date
Location
Details of Observation
Records of training for each
employee including new employees
were progressively updated.
However, the training records for the
employees can be updated on a
more regular basis. Hence, an
observation is raised.
In April 2015, the Sabah Immigration
Department have started to process
applications for foreign workers
quota from local contractors
providing services within the
plantation sector. One contractor
found to apply for 10 foreign workers
quota when he is actually hiring 12
foreign workers. There is lack of
monitoring from the management to
ensure all foreign workers hired by
the contractors are legal and have
proper working permits.
During roll calls and meetings the
estate management has repeatedly
reminded and briefed the workers
with regards to the company policy
on minimum age. However, it was
found children are still helping their
parents working with the contractors
in performing some tasks in the
estates, e.g. picking loose fruits and
loading. Monitoring activities to
prevent such issues is lacking at the
management level.
OBS:
CBK-01
4.8.2
Sahabat 50
& 53
estates
OBS:
JMD-01
6.5.3
Sahabat 50
OBS:
JMD-02
6.7.1
Sahabat 50
Status
Closed
date
Remark,
if any
4 Sep
2015
-
To follow up
during ASA-02
4 Sep
2015
-
To follow up
during ASA-02
4 Sep
2015
-
To follow up
during ASA-02
3.2.2 Identified Positive Elements
3.3
1)
KKS Nilam Permata PMU has provided proper infrastructure such as road access and basic social
amenities such as grocery stores, clinics and schooling to the local communities at the Sahabat Grouping
estates.
2)
The PMU has made financial contributions during local festivities and assisted in the significant events
such as marriages, burial and medical assistance when needed.
Feedback Raised by Stakeholders and Findings
Prior to and during the Assessment, written and verbal feedback communicated from the stakeholders on the
environmental and social performance of the PMU operations were sourced. All pertinent feedback issues were
reviewed and followed up for verification and these had been accordingly incorporated into the report findings. See
tables below:
2014: Main Assessment
Communication done via email since 7 July 2014 to various categories of stakeholders (see list under para 2.5).
Stakeholders’ Feedback
PMU Response
Intertek verification /
Follow up (if any)
(188296-W)
Page 56 of 70
comments
Government Agencies
No feedback received.
Non-Governmental
Organizations
Local Communities
A total of 22 stakeholders [ ie
comprising Gender Committee
members – 5 nos, Contractors – 6
nos, FFB Supplier to Mill – Nil,
Local community (School &
Clinics) – 6 nos, Government
agencies (Auxilliary Police,
Firefighters) – 1 nos and
Employees / workers – 1 nos.] has
been interviewed during the onsite assessment.
Response received include:1. Rubbish littered near to the
forest reserve areas i.e.
streams entering the forest
reserve.
2. Have better rapport with
Forestry Department if there
is any logging activities in the
forest and to Wildlife
Department if found any
endangered animal entering
the estates.
3. To improve the quality of
water supply at the housing
area.
No response needed
No response needed.
Nil
No response needed
No response needed.
Nil
Stakeholders feedback
and concerns has been
addressed and ongoing
improvement as follows:
More frequent rubbish
clearing via ‘Gotong
royong’ and monitoring
will be done.
Better monitoring of
activities near boundary
with Forest reserve and
improve rapport with the
relevant authorities.
Verified during on-site
assessment that the PMU
has partly addressed the
issues raised by the
Stakeholders.
See OBS: MNM-01
ASA-01:
Actions taken were
adequate.
See OBS: AL-01
ASA-01:
Actions taken were
not adequate.
Refer to NC issued
in ASA-01
Water quality and supply
has been monitored.
Improvement will be done
where needed.
Verified that water quality
and supply has been
monitored and analysis
available and noted within
regulatory limits.
ASA-01:
Actions taken were
adequate.
4.
To conduct mosquito
spraying aound the housing
area.
More frequent rubbish
clearing via ‘Gotong
royong’ and monitoring
will be done.
See OBS: MNM-01
ASA-01:
Actions taken were
adequate.
5.
School childrens could be
sent to school earlier.
Transport to schools has
been provided. Monitoring
and improvement will be
done.
Verified that free transport
has been provided to the
schools. Improvement to be
followed up.
ASA-01:
Actions taken were
adequate.
6.
To improve the waiting time
for weighing process at the
Palm Oil Mill
Mill’s weighbridges have a
ticketing system and will
make improvement on
waiting time.
ASA-01:
Actions taken were
adequate.
7.
To improve the
communication process with
the neighbourhood.
Verified that mills’
weighbridge ticketing system
is implemented.
Improvement to be followed
up.
See OBS: MNM-02
8.
Road condition could be
further improved
Ongoing stakeholder
consultations will be futher
improved and monitored.
Road maintenance
program is monitored.
Ongoing improvement will
be done.
Verified that road
maintenance program is
monitored. Improvement to
be followed up.
ASA-01:
Actions taken were
not adequate.
Refer to NC issued
in ASA-01
ASA-01:
Actions taken were
adequate.
(188296-W)
9.
Housing for teachers within
the PMU location and
township.
Other Interested parties
Page 57 of 70
Housing needs for
teachers will be
considered and ongoing
improvement will be done.
Verified that proper housing
was provided to mill & estate
personnel only.
Improvement to be followed
up
ASA-01:
Actions taken were
adequate.
No response needed
No response needed.
Nil
2015: ASA-01
Communication done via email since 30 July 2015 to various categories of stakeholders (see list under para 2.5).
Stakeholders’ Feedback
Government Agencies
Feedback received from
Environment Protection
Dept.(JPAS) on Quarterly EIA
report needed at estates when
undergoing replanting.
Non-Governmental
Organizations
No feedback received
PMU Response
Intertek verification /
comments
Follow up (if any)
Will communicate with
JPAS and the relevant
regulations will be
adhered. Currently, no
replanting yet.
Verified that there was no
replanting yet at the PMU.
Next Surveillance
No response needed
No response needed.
Nil
Stakeholders’ feedback
and concerns will be
considered for appropriate
actions and ongoing
improvement.
To be followed up in the next
surveillance
Next Surveillance
No response needed
No response needed.
Nil
Local Communities
Stakeholder consultation was
conducted on 4 Sept 2015.
A total of 14 stakeholders attended
the consultation. They comprise of
teachers, contractors, suppliers,
and auxiliary police representatives.
Some 20 workers of PMU including
local, foreign workers (both male
and female) at the office and field
areas were interviewed during
ASA-01.
Response received include:1. Tenants renting POM workers
quarters complaint that
insufficient notice given to
them to vacate the quarters.
2. Main roads to POM require
better maintenance.
3. New e-RML system is
complicated and the
infrastructure available are not
able to support high bandwidth
usage from the whole Felda
Sahabat. This has led to some
of the Felda staff having to stay
back at the office until
midnight.
Other Interested parties
No feedback received
(188296-W)
Page 58 of 70
4.0 ASSESSMENT CONCLUSION AND RECOMMENDATION
Based on the findings above, FELDA KKS Nilam Permata Grouping had been able to demonstrate its compliance
with the RSPO Principles and Criteria (April 2013), Malaysian National Interpretation (MY-NI 2014) and the RSPO
Supply Chain Certification Standard (November 2014) for Palm Oil Mill.
Therefore, it is recommended that the certification of FELDA KKS Nilam Permata Grouping be continued.
Signed for and on behalf of
Augustine Loh
Lead Assessor
Date: 4 November 2015
4.1 Acknowledgement of Internal Responsibility and Confirmation of Assessment Findings
This is to acknowledge and confirm the assessment visits described in this report and the acceptance of the
contents and findings in this assessment report.
Signed for and on behalf of
Felda Global Ventures Plantations (M) Sdn Bhd
Mr. Norazam Abdul Hameed
Head, Plantation Sustainability & Quality Management
Date: 6 November 2015
(188296-W)
Page 59 of 70
4.2 INTERTEK- RSPO P&C Certificate details for KKS Nilam Permata Grouping
Certificate No:
RSPO 929488
Issue date:
4 December 2014
Expiry date:
3 December 2019
New Certificate date (ASA-01)
4 December 2015
Organization
Felda Global Ventures Plantations (Malaysia) Sdn Bhd
Address of Head Office:
Plantation Sustainability and Quality Management (PSQM) Department,
RSPO Membership No:
1-0013-04-000-00
Plantation Management Unit:
Address of POM:
Kilang Sawit Nilam Permata, Peti Surat 23, 91150, Cenderawasih, Sabah
Standards:
RSPO Principles and Criteria (April 2013); Malaysian National Interpretation
(2014); RSPO Supply Chain Certification Standards (November 2014) for the
Palm Oil Mill.
Certification scope:
Production of Crude Palm Oil and Palm Kernels
Supply Chain for POM
Mass Balance (MB)
Details of the Mill and Supply bases covered by this certificate and the tonnage approved are as follows:
Name
Nilam Permata POM
(Capacity: 60 MT/hour)
FGVPM Sahabat 50
estate
FGVPM Sahabat 51
estate
FGVPM Sahabat 52
estate
FGVPM Sahabat 53
estate
FGVPM Sahabat 54
estate
Address
Kilang Sawit Nilam Permata, Peti Surat
23, 91550, Cenderawasih, Lahad Datu
Sabah, Malaysia
GPS Reference
Latitude
Longitude
5°17’27’’N
119°00’34’’E
5°09’06’’N
119°00’07’’E
5°09’06’’N
119°00’04’’E
5°17’58’’N
118°59’10’’E
5°19’24’’N
119°03’21’’E
5°19’24’’N
119°03’22’’E
The annual certified tonnages produced at the PMU are detailed as follows:
KKS Nilam Permata POM
Annual Tonnages (mt)
Certified FFB
205,000
Certified CPO
42,845
Certified PK
10,455
Supply chain module
Mass Balance (MB)
Certified
Area (ha)
12,372.69
(188296-W)
Page 60 of 70
Appendix A:
Qualifications of Lead Assessor and Assessment Team
Mr. Augustine Loh (AL) Lead Assessor/ Team Leader / Technical Expert
(Palm Oil Mill, Environment, Social, Conservation & HCV area, Land Use and Supply Chain)
– Master in Business Administration, USA and Diploma in Maritime Studies, Singapore
Mr. Augustine Loh is an IRCA Third Party Assessment (TPA) Lead Auditor and IRCA Lead Tutor for IRCA ISO 9001 and
OHSAS 18001 Lead Auditor Courses as well as Tutor for RSPO Certification Programs and Integrated Management System in
Intertek, Malaysia. He has over 25 years of fieldwork and experience in Palm based product survey, supply chain monitoring,
inspection and testing. He has successfully completed the IRCA accredited Lead Auditor course in ISO 9001:2008, ISO
14001:2004, OHSAS 18001:2007, ISO 22000, RSPO Principles and Criteria Lead Assessor Course, RSPO Supply Chain
Certification and International Sustainable Carbon Certification (ISCC) Lead Auditor course. He has also completed the RSPO
training on RSPO P&C (2013), RSPO Palm GHG tool and RSPO RED requirements. He has conducted assessments of
organizations in Malaysia, Singapore, Indonesia, Brunei, Thailand and Cambodia. He is currently the RSPO Program Manager
in Intertek, Malaysia and has performed over 700 auditing days on quality, environmental and safety & health assessments in
various sectors including oil palm plantations. He was the RSPO CB Assessment Team Leader / Member which audited
several RSPO certified Plantation Management Units since in 2009. He was the CB Team Leader in the stakeholder
consultation and development of the RSPO Cambodian Local Indicators. He is a member of the Internal Review Panel for
RSPO Assessment reports since 2010.
Mr. Chin Bit Kee (CBK) – Assessor / Technical Expert
(Good Agriculture Practice, Integrated Pest Management and Social)
– BSc in Food Technology, University of Reading, UK
Mr. Chin Bit Kee has more than 5 years working experience in the oil palm plantation, agriculture & social (worker welfare)
related field. He has successfully participated in RSPO training conducted internally by Intertek on 17 April 2014 and
completed a supervised period of training in practical auditing in agriculture industry and related field, with more than 15 days
audit experience in at least 3 audits at different organizations. He has adequate knowledge on Palm Oil sector such as
industry fundamentals sustainability , social and OHS issues (e.g. worker welfare issues and social
matters such as
employment terms , gender issues, worker welfare etc,) environmental matters (e.g. pollution control , conservation of
resources). He is a member of the RSPO CB Assessment team which audited several RSPO certified Plantation Management
Units since 2014.
Mr. Jumat Majid (JMD) – Assessor / Technical Expert
(Social Responsibility, Workers Welfare and GAP)
– BSc (Social Science)
Mr Jumat Majid (JM) has over 15 years work experience in the agriculture sector. He has successfully completed the IRCA
accredited Lead Auditor course in ISO 9001:2008 and RSPO P&C MY-NI Assessor course. He has also successfully
completed training programs in Organic Agriculture Development and had performed organic agriculture inspections and
assessments for more than 6 years. He has been involved in NGO work in the areas of social impact assessments within the
South East Asia region. He is a member of the RSPO Assessment team which audited several RSPO certified Plantation
Management Units since 2010.
(188296-W)
Page 61 of 70
Appendix B:
Assessment Plan (Actual)
Date
Time
(Note 3)
Assessors and Assessment Activity
Asssessment Team
1 Sep 15
(Day 1)
8.00 am –
1.00 pm
1.00 pm –
2.00 pm
2.00 pm 2.30 pm
2.30 pm –
5.00 pm
5.00 pm –
6.00 pm
6.00 pm –
7.00 pm
Date
Time
2 Sep 15
8.30 am –
12.30pm
(Day 2)
Travel to KKS Nilam Permata (POM) Office
Lunch Break
Opening Meeting and Briefing at KKS Nilam Permata - POM Office
(to be attended by representatives from the Estates as well)
Document Review and Assessment by all Assessors on respective
RSPO P&C:1 to 8 at POM
AL
CBK
JMD
Site assessment at
Site assessment at
Site assessment at Palm Oil
Palm Oil Mill
Mill
Palm Oil Mill
• P2 Laws & regulations
• P1 Transparency
• P2 Laws & regulations • P4 Best Practices at Mill • P6 Employees, Individuals &
Communities incl. Gender
• P8 Continual
• P3 Economic &
Issues
Financial Viability
Improvement
• P8 Continual Improvement
• P5 Environmental,
Conservation & HCV
• P8 Continual
Improvement
• SCC for POM
• Review of changes for compliance to revised RSPO P&C, MYNI and RSPO SCC
• Verification of effectiveness of corrective actions for non-conformances
• Review of Time Bound Plan
• Verification for compliance with rules on partial certification
Travel to Hotel & Break
Team Meeting and Discussion
AL
Site assessment at
• P1 Transparency
• P3 Economic & Financial
Viability
Conservation & HCV
• P7 New Plantings
• P8 Continual
Improvement
12.30 pm –
1.30 pm
1.30 pm 5.30 pm
5.30 pm –
6.30 pm
6.30 pm –
CBK
Site assessment at
• P4 Best Practices at
Estate
• P8 Continual
Improvement
JMD
Site assessment at
• P6 Employees,
Individuals &
Communities incl.
Gender Issues
• P8 Continual
Improvement
Lunch Break
Continue site assessment at FGVPM Sahabat 53 estate
(188296-W)
Page 62 of 70
7.30 pm
Date
3 Sep 15
Time
8.30 am –
12.30pm
(Day 3)
AL
Site assessment at
• P1 Transparency
Viability
Conservation & HCV
• P7 New Plantings
• P8 Continual
Improvement
12.30 pm –
1.30 pm
1.30 pm 5.30 pm
5.30 pm –
6.30 pm
6.30 pm –
7.30 pm
Date
4 Sep 15
Time
8.30 am –
10.30 am
(Day 4)
JMD
Site assessment at
• P6 Employees,
Individuals &
Communities incl.
Gender Issues
• P8 Continual
Improvement
Lunch Break
Continue site assessment at FGVPM Sahabat 54 estate
AL
CBK
Site assessment at Nilam
Permata Palm Oil Mill
• P1 Transparency
Viability
Conservation & HCV
• P8 Continual
Improvement
• SCC for POM
10.30 am –
12.30 am
12.30 pm –
1.30 pm
1.30 pm –
3.30 pm
3.30 pm –
4.30 pm
4.30 pm –
5.30 pm
5.30 pm –
6.30 pm
CBK
Site assessment at
• P4 Best Practices at
Estate
• P8 Continual
Improvement
JMD
Stakeholders’ Consultation on the following
categories (see Notes 1 and 2 below):
•
Contractors
•
Suppliers
•
Transporters
•
NGOs
•
Government Department / Agencies
•
Local Community
Notes
1. It is mandatory for the PMU to inform Intertek and
provide the information (as a minimum the no. of
stakeholders in each applicable category and contact
number) on the stakeholders prior to the assessment.
2. This will facilitate the random and impartial selection of
stakeholders (including independent and organized
smallholders, where applicable) and to meet the sample
size requirement
Site assessment at POM or estates to follow up on any specific criteria/areas
Lunch Break
Preparation for Closing Meeting
Team Meeting and Discussions with KKS Nilam Permata Management Representative
Closing Meeting & Briefing at Palm Oil Mill Office
(188296-W)
Appendix C-1:
Location of Felda KKS Nilam Permata grouping, Sabah, Malaysia
Felda Nilam
Permata
Page 63 of 70
(188296-W)
Appendix C-1-1: Sahabat 50 estate
Page 64 of 70
(188296-W)
Page 65 of 70
(188296-W)
Page 66 of 70
(188296-W)
Page 67 of 70
(188296-W)
Page 68 of 70
Appendix D:
Photographs of Assessment findings at Felda KKS Nilam Permata grouping (ASA-01)
Overview of KKS Nilam Permata POM
Sprayers wearing their PPE at Sahabat 53 estate
Warning signages of wildlife (crocodiles) at Sahabat 53
estate.
Buffer zone signages near waterways at Sahabat 53
estate
Signage at landfill located at Sahabat 50 estate
Stakeholder consultations conducted at PMU
(188296-W)
Page 69 of 70
Appendix E:
Revised FELDA RSPO Time Bound Plan (2015)
No
Mill complexes to be audited in the respective year
2009
2010
2011
2012
1
K.Gelanggi
Jengka 21
Adela
Belitong
2
L. Utara 6
Jengka 3
Lok Heng
3
Jengka 8
Semencu
4
L. Utara 4
Waha
5
Jengka 18 B. Kepayang
6
Padang Piol Bukit Mendi
2013
2014
2015
F. Harapan Embara Budi Palong Timor
Bkt Besar Baiduri Ayu
Pontian
Kahang
Kalabakan
Maokil
Ciku
Air Tawar
Kulai
Umas
Tenggaroh
Kemahang
Nitar
Neram
T.Timor
Tersang
Penggeli
Pancing
Kechau A
Cini 2
Besout
Kechau B
8
Tementi
Bukit Sagu
Trolak
Keratong 9
9
Triang
Keratong 2
10
Keratong 3
11
Sg Tengi
12
Krau
13
Mempaga
14
Serting
15
Pasoh
16
Selancar 2A
17
Selancar 2B
18
Chalok
19
J. Barat
20
J. Baru
21
Kertih
22
Selendang
23
K. Sakti
24
M. Puspita
25
N. Permata
26
H. Badai
Audited
Certified
9
Total: 70
Sampadi
Cini 3
Lepar Hilir
6
Aring A
Serting Hilir
Kemasul
2
2017
L. Kemudi
7
Total
2016
8
2
26
8
6
3
(188296-W)
Page 70 of 70
Additional information:
FGV new land concessions for Oil Palm Plantations in Malaysia.
On August 2014, FGV signed a deal to acquired Asian Plantations Limited (APL), a company based in Singapore.
The acquisition of APL which consists of 5 estates measuring 24,000.00 ha and 60 ton/hr mill was completed on
7th November 2014. APL will be included in Felda/FGV RSPO time bound plan beginning January 2016 due to
some legal matters to be solved.
Note: No new land concession outside Malaysia for 2015.
New Planting Procedure for newly acquired plantations.
FGV had conducted HCV and SIA assessment for the APL concession and in the process of submitting the NPP to
RSPO.
Proposed New
Acquisition
Date of
Propossal
Hectarage
(Ha)
New Planting Procedure
(NPP)
SEIA & HCV
SEIA:
Completed
Limbang,
Sarawak (100%
under Felda)
15 Mac 2011
Asian Plantation
Limited
07 Nov 2014
NREB Approved for
development on 4 Feb
2012.
No Planting allowed
until NPP process
completed
NPP to be conducted after
perimeter and join mapping
with community.
Joint mapping
pending due to
perimeter survey not
completed by state
government.
10,907.00
HCV:
Conducted
24,000.00
HCV and SIA
conducted.
Updated Status –
Sept 2015
NPP in process.
HCV management
plan needed by NPP
verification team.
At INDONESIA
Proposed New
Acquisition
PT CNP,
Kalimantan
PT TAA,
Kalimantan
Date of
Proposal
Jun 2012
Dec 2012
Hectarage
New Planting Procedure
(NPP)
SEIA & HCV
14,385.00
SEIA:
Completed
HCV:
Completed
NPP Completed
8,193.00
SEIA:
Completed
HCV:
conducted
NPP completed and
approved by RSPO
---End of Report—
Updated Status –
Sept 2015
Nursery and Planting
Development
(718 ha planted as
September 2015)
738 ha planted as at
September 2015.

FELDA GLOBAL VENTURES PLANTATIONS (MALAYSIA)

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