FELDA GLOBAL VENTURES PLANTATIONS (MALAYSIA)

Transcription

FELDA GLOBAL VENTURES
PLANTATIONS (MALAYSIA) SDN BHD
RSPO Membership No: 1-0013-04-000-00
PLANTATION MANAGEMENT UNIT
KKS Umas Grouping
Tawau, Sabah, Malaysia
INTERTEK CERTIFICATION INTERNATIONAL SDN BHD
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Report No.: R9289/14-2 Felda Global Ventures Plantations (Malaysia) Sdn Bhd
KKS Umas Grouping: ASA-01
Page 2 of 75
ANNUAL SURVEILLANCE ASSESSMENT REPORT
ON RSPO CERTIFICATION
PUBLIC SUMMARY REPORT
FELDA GLOBAL VENTURES PLANTATIONS (MALAYSIA) SDN BHD
(358158-V)
RSPO Membership No: 1-0013-04-000-00
PLANTATION MANAGEMENT UNIT
KKS Umas Grouping
Tawau, Sabah, Malaysia
Certificate No:
RSPO 928988
Issued date:
Expiry date:
30 Oct 2014
29 Oct 2019
Assessment Type
Assessment Dates
Initial Certification (Main Assessment)
Annual Surveillance Assessment (ASA-01)
Re-Certification
09 – 13 Jun 2014
17 – 21 Aug 2015
Intertek Certification International Sdn Bhd (formerly known as Moody International Certification (Malaysia) Sdn Bhd)
6-L12-01, Level 12, Tower 2, Menara PGRM No. 6 & 8 Jalan Pudu Ulu, Cheras, 56100 Kuala Lumpur, Malaysia.
Tel: +00 (603) 9283 9881 Fax: +00 (603) 9284 8187 Email: ia.mysbaenquiry@intertek.com
Website: www.intertek.com
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TABLE OF CONTENTS
Section
Content
Page No
1.0
SCOPE OF ASSESSMENT
4
1.1
Introduction
4
1.2
Location (address, GPS and map) mill, estates and hectarage
4
1.3
Description of supply base (fruit sources)
4
1.4
Year of plantings and cycle
5
1.5
Summary of Land Use – Conservation and HCV Areas
6
1.6
Other certifications held and Use of RSPO Trademarks
6
1.7
Organizational information/contact person
6
1.8
Tonnages Verified for Certification
7
1.9
Time Bound Plan
8
1.10
Abbreviations Used
9
2.0
ASSESSMENT PROCESS
10
2.1
Assessment Methodology, Plan & Site Visits
10
2.2
Date of next scheduled visit
11
2.3
Qualifications of the Lead Assessor and Assessment Team
11
2.4
Certification Body
11
2.5
Process of Stakeholder consultation
3.0
ASSESSMENT FINDINGS
3.1
Summary of findings
13-49
3.2
Status of Identified Noncompliance and Corrective Actions, Observations
and Identified Positive Elements
49-57
3.3
Summary of Feedback Received from Stakeholders and Findings
57-60
4.0
ASSESSMENT CONCLUSION AND RECOMMENDATION
60
4.1
Acknowledgement of Internal Responsibility and Confirmation of Assessment
Findings
60
4.2
Intertek RSPO Certification Details for KKS Umas Grouping
61
Appendix A
62
Appendix B
Assessment Plan
63-65
Appendix C
Maps of location – Mill, Estates, Conservation and HCV areas
66-72
Appendix D
Photographs of Assessment findings at KKS Umas Grouping
73
Appendix E
Time Bound Plan for Other Plantation Management Units
11-12
13
APPENDICES
74-75
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1.0
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SCOPE OF ASSESSMENT
1.1 Introduction
This Surveillance Assessment was conducted on the Plantation Management Unit (PMU) at KKS Umas Grouping of
Felda Global Ventures Plantations (Malaysia) Sdn Bhd (hereafter abbreviated as FGVPM), from 17–21 Aug 2015,
to assess the organization’s operations of the mill and its supply bases for compliance against the RSPO Principles
and Criteria (Apr 2013), Malaysian National Interpretation (MYNI 2014) and the RSPO Supply Chain Certification
Standard (Nov 2014) for Palm Oil Mill.
The plantation management unit (PMU) or management unit is equivalent to a certification unit as defined in the
RSPO Certification Systems Document. Each PMU consists of one mill and its supply bases which are made up of
estates owned and/or managed by FGVPM.
1.2 Location (address, GPS and map) of palm oil mill and estates
KKS Umas Grouping consists of one palm oil mill, namely Umas Palm Oil Mill and five (5) estates as indicated in
Table 1 below, which includes the addresses and GPS locations of the mill and estates. Two of the estates are
FGVPM owned estates and three estates are owned by smallholders. The location maps are provided in Appendix
C.
The three estates (viz., Felda Umas 1, Felda Umas 2/3 and Felda Umas 4) consist of smallholders (FELDA settlers),
each with a land title for an approximate area of 5.1 ha. In this PMU, the smallholders’ planted areas are managed
by their cooperative organization. The sampling of estates and sampled number of FELDA Smallholders are as
indicated in Table 8 (section 2.1).
The palm oil mill is operated by FGVPM.
Table 1: Address of Palm Oil Mill, Estates and GPS Location
Name
Address
GPS Reference
Latitude
Longitude
Umas Mill - POM
(Capacity: 54 MT/hour)
Kilang Sawit Umas, Peti Surat No. 60996,
91019, Tawau, Sabah
4°29'46"N
117°39'6"E
Felda Umas 1 estate
(Scheme Smallholders)
Felda Umas 1, Beg Berkunci 43,
91009 Tawau, Sabah.
4°28'45"N
117°40'60"E
Felda Umas 2/3 estate
Felda Umas 2/3, Beg Berkunci 43,
91009, Tawau, Sabah
4°27'40"N
117°41'10"E
Felda Umas 4 estate
91009 Tawau, Sabah
4°26'00"N
117°41'40"E
4°28'32"N
117°39'9"E
4°28'32"N
117°39'9"E
FGVPM Umas 5 estate
FGVPM Umas 6 estate
1.3
Ladang Umas 05, Peti Surat No. 62084,
91030 Tawau Sabah.
Ladang Umas 06 Peti Surat No. 61884,
91028 Tawau, Sabah.
Description of supply base (fruit sources)
The supply base i.e. FFB sources to the POM at KKS Umas Grouping PMU are from the abovementioned two estates
(FGVPM Umas 5 and FGVPM Umas 6) owned by FGVPM and three estates (Felda Umas 1, Felda Umas 2/3 and
Felda Umas 4) which are owned by organized smallholders under the Felda Settlers’ Scheme. Certified FFB also
received from other certified PMUs of FGVPM.
FFB are also received from Outside Crop Producers and have been considered in the overall assessment of KKS
Umas Grouping PMU as non-certified FFB.
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Details of the planted hectarage for the FFB supply for KKS Umas Grouping are as shown in Table 2 below.
Table 2: Estate Area Summary
Area Summary (ha) - 2014
Area Summary (ha) - 2015
Certified
(Titled) Area
Planted
Area
Certified
(Titled) Area
Planted
Area
Felda Umas 1 estate (Felda Smallholders)
1698.79
1512.98
1698.79
1512.98
Felda Umas 2/3 estate (Felda
Smallholders)
1793.48
1716.63
1793.48
1708.75
1195.66
1195.66
1195.66
1195.66
FGVPM Umas 5 estate
1800.52
1714.69
1769.87
1616.90
FGVPM Umas 6 estate
1458.85
1406.71
1448.56
1320.52
7947.30
7546.67
7906.36
7354.81
Estate
Total:
Notes:
1.
2.
This Assessment covered the overall land use for oil palm plantation areas, and the identified Conservation
areas including any HCV areas (if any) marked out at the estates.
The estates sampled for this Assessment have been selected based on their potential risks on social,
environmental and biodiversity issues such as their proximity to forest reserves, hill sides, riparian zones and
any high conservation value areas.
1.4 Summary of plantings and cycle
The 5 estates/schemes have been developed beginning from 1980 and the 2nd cycle of planting started from 2005.
The age profile is as shown in Table 3.
Table 3: Age Profile of Planted Oil Palm (2015)
Estate Name
Felda Umas 1 estate
Felda Umas 4 estate
FPSB Umas 5 estate
FPSB Umas 6 estate
Year of Planting
Cycle of
Planting
Mature OP (ha)
– Above 3 years
Immature OP (ha)
– 3 years & below
1981/82/85/86,
2010/2014
1981/82/83,
2013/14
1st & 2nd
1187.86
325.12
1st & 2nd
796.76
911.99
1982, 2014
1st & 2nd
868.2
327.46
1616.90
0
1320.52
0
5790.24
1564.57
1991,
2011
2005, 2006,
2007, 2010
1st & 2nd
2nd
Total
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1.5 Summary of Land Use - Conservation and HCV Areas
The summary of Conservation and HCV Areas as identified in KKS Umas Grouping during this assessment is as
shown in Table 4 below:
Table 4: Conservation and HCV Areas
#
1
2
Statement of Land Use (Ha)
2015
Hectarage (Ha)
Planted Area (ha) – Oil Palm
-
Mature
6472.16
5790.24
-
Immature
1074.41
1564.57
81.6
81.6
Nil
Nil
Conservation Area (ha)
-
3
2014
Hectarage (Ha)
comprising buffer zones along small streams, hilly areas,
swampy and unplantable areas
HCV Area (ha)
-
comprising buffer zones near forest reserves, water
catchments, burial & religious sites
1.6 Other certifications held and Use of RSPO Trademarks
Presently KKS Umas Grouping holds valid ISO 9001, ISO 14001 and OHSAS 18001 certifications for the Palm Oil
Mill. The RSPO’s trademarks and logo are not used by the PMU audited. Instructions for use were provided and
acknowledged by the PMU through a signed Memorandum of commitment agreeing to adhere to the latest “RSPO
Rules on Communications & Claims” during the assessment.
1.7 Organizational information / Contact Person
Name: Norazam Abdul Hameed
Designation: General Manager, Sustainability and Quality Management (PSQM) Department
Full Address: Plantation Sustainability and Quality Management (PSQM) Department,
Felda Global Ventures Plantations (Malaysia) Sdn Bhd (FGVPM),
Menara Felda Platinum Park, Level 20
No 11 Persiaran KLCC, 50088 Kuala Lumpur, Malaysia.
Tel: +603 2859 1995
Fax: +603 2859 0016
Email: norazam.ah@feldaglobal.com
Name: Anthonius Sani
Designation: Sustainability Manager,
Plantation Sustainability and Quality Management (PSQM) Department
Full Address: Plantation Sustainability and Quality Management (PSQM) Department,
Menara Felda Platinum Park, Level 20
No 11 Persiaran KLCC, 50088 Kuala Lumpur, Malaysia.
Tel: +603 2859 1623
Fax: +603 2859 0016
Email: anthonius.sani@feldaglobal.com
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1.8 Tonnages Verified for Certification
1.8.1 The breakdown of all the suppliers and their tonnages of FFB supplied to the POM at KKS Umas Grouping
based on the actual and projected for Jan – Dec 2015 are as follows:
Table 5: Tonnages Verified for Certification
#
Estate /Supplier
FFB Received
(MT)
Main Receiving
Palm Oil Mill
RSPO P&C
Certification
PMU Estates:
1.
FGVPM Umas 5 estate
31981.13
KKS Umas
Intertek
2.
FGVPM Umas 6 estate
29706.09
KKS Umas
Intertek
Sub-total from
Umas PMU FGVPM estates: Certified
61687.22
FELDA Settlers’ Scheme:
3.
18778.39
KKS Umas
Intertek
4.
Felda Umas 2/3 estate (Felda
Smallholders)
14533.42
KKS Umas
Intertek
5.
11349.96
KKS Umas
Intertek
KKS Kalabakan
Intertek
Various
Non-certified
Sub-total from
Felda Smallholders: Certified
Other certified FGVPM PMUs:
Total certified
44661.77
23.18
106372.17
Outside Crop Producers (OCP)
6.
Sub-total from other external suppliers*:
Non-certified
101936.83
GRAND TOTAL
208309.00
Note:
*The other external FFB suppliers consist of independent smallholders/outgrowers (26 individuals) and dealers (2
nos).
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1.8.2 Total annual volumes / tonnages of FFB supplied from the supply base to KKS Umas Grouping POM during
the previous period, current assessment period and projected period are as follows:
Table 6: Comparison of Processed Tonnages
FFB Processed in
Jan – Dec 2014
- Actual
Estate / Supplier
FFB Processed in
Jan – Dec 2015
- Actual + Projected
MT
%
MT
FFB Processed for
Jan – Dec 2016
- Projected
%
MT
%
PMU Estates
65824.89
26.89
61687.22
29.61
53000
26.50
Felda Smallholders
54796.45
22.38
44661.77
21.44
45000
22.50
0
0.00
23.18
0.01
0
0.00
Certified FFB
120621.34
49.27
106372.17
51.06
98000
49.00
Non-certified FFB from Other
Suppliers and OCP
124200.02
50.73
101936.83
48.94
102000
51.00
244821.36
100.00
208309.00
100.00
200000
100.00
Other certified FGVPM PMUs:
Total
SCCS Model for POM
MB
MB
MB
1.8.3 The annual certified tonnages of CPO and PK production by the PMU Grouping as assessed and verified
during this current assessment and projected for next year are detailed as follows:
Table 7: Comparison of Certified Tonnages Only
POM
Total certified FFB
Processed (MT)
Jan – Dec 2014
(Actual)
Jan – Dec 2015
(Actual + Projected)
Jan – Dec 2016
(Projected)
120621.34
106372.17
98000
Total certified CPO
Production (MT)
26018
OER:
21.57%
23136
Total certified PK
Production (MT)
6031
KER:
5.00%
5319
OER:
21.75%
KER:
5.00%
21315
4900
OER:
21.75%
KER:
5.00%
Note: The POM has established and maintained procedures for the book keeping and monitoring requirements for
the CPO at the mill. It is verified the POM has procedures for the ‘Mass Balance – MB” model in accordance with
the RSPO Supply Chain Certification Standards (SCCS) requirements. Verified activities and checked items for the
SCCS of the POM are reported in section 3.1.1.
1.9
Time Bound Plan for Other Plantation Management Units
FELDA / FGVPM Group operate 70 palm oil mills and 416 oil palm estates and schemes throughout Malaysia. The
organization is a member of RSPO since 2004 and has been taking an active role in the RSPO certification.
Currently, a significant number of its Certification Units is undergoing the RSPO certifying process in accordance
with its time bound plan to achieve RSPO certification for all its plantation certification units by 2017.
Intertek was able to verify that FELDA / FGVPM has been conducting periodical review of its due diligence process
for all its plantations both certified and non-certified under their Time Bound Plan as required under the RSPO
requirements under Partial Certification (4.2.4) whereby all cases of ongoing complaints and allegations on their
certified and non-certified plantation units were responded and duly made available to any interested party.
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Intertek was able to obtain the updates and responses by FGVPM on the allegations which are made publicly
available via the web link below:
1.
FGV’s response to the Wall Street Journal (WSJ) article, 27 Jul. 2015
http://www.feldaglobal.com/fgvs-response-to-the-wall-street-journal-wsj-article/
2.
FGV Clarifies on Wall Street Journal Allegations of Abuses of Malaysian Plantations, 30 Aug. 2015.
http://www.feldaglobal.com/fgv-clarifies-on-wall-street-journal-allegations-of-abuses-of-malaysianplantations/#sthash.vsdSEPqp.dpuf
Intertek had also referred to the RSPO’s Complaints website for the latest update on any cases of complaints filed
against Felda/FGVPM under the web link below:
Land dispute claim at Lahad Datu, Sabah against FELDA filed by RSPO on 16 Feb 2015
http://www.rspo.org/members/status-of-complaints?keywords=FELDA&country=&category=
http://www.rspo.org/members/complaints/status-of-complaints/view/79
Based on Intertek’s review on the progress made todate, FGVPM is considered to have maintained its commitment
under the 4.2.4 Partial certification requirements to ensure that there were no significant land conflicts, no
replacement of primary forest or any area containing HCVs since Nov 2005, no labour disputes that are not being
resolved through an agreed process, no evidence of non-compliance with law in any of the non-certified holdings.
FGVPM had also updated it’s declaration on the new planting and new acquisition of plantation units / lands and the
progress of the said activities are ongoing. These have been reviewed and updated in the Time Bound Plan as
submitted by FGVPM.
Details of the present status of the Time Bound Plan as submitted by FGVPM are in Appendix E.
1.10
Abbreviations Used
BOMBA
Fire Services Department
ISCC
International Sustainability & Carbon Certification
CB
Certification Body
IUCN
International Union for Conservation of Nature
CHRA
Chemical Health & Risk Assessment
JAS
Jabatan Alam Sekitar
CPO
Crude Palm Oil
JKKP
Jabatan Kesihatan dan Keselamatan Pekerja
CSDS
Chemical Safety Data Sheets
KER
Kernel Extraction Rate
CSPO
Certified Sustainable Palm Oil
LTA
Lost Time Accidents
CSPK
Certified Sustainable Palm Kernel
MPOB
Malaysia Palm Oil Board
DOE
Department of Environment
MSDS
Material Safety Data Sheets
DOSH
Department of Occupational Safety and
Health
MTCS
Malaysia Timber Certification Scheme
EFB
Empty Fruit Bunch
NCR
Non-Conformance Report
EHS
Environmental Health & Safety
NGO
Non-Government Organization
EIA
Environmental Impact Assessment
OER
Oil Extraction Rate
ETP
Effluent Treatment Plant
OHS
Occupational Health & Safety
FASSB
Felda Agricultural Services Sdn Bhd
PEFC
Programme for the Endorsement of Forest
Certification
FELDA
Federal Land Development Authority
PK
Palm Kernel
FGVPM
Felda Global Ventures Plantations (Malaysia)
Sdn Bhd
PMU
Plantation Management Unit
FFB
Fresh Fruit Bunch
POM
Palm Oil Mill
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GAP
Good Agriculture Practice
POME
Palm Oil Mill Effluent
HCV
High Conservation Values
PPE
Personal Protective Equipment
Intertek
Intertek Certification International Sdn Bhd
SCCS
Supply Chain Certification Standard
IPM
Integrated Pest Management
SOP
Standard Operating Procedures
2.0
ASSESSMENT PROCESS
2.1
Assessment Methodology, Plan and Site Visits
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Since 16 Jul 2015, Intertek has initiated public communications and notifications and invited the relevant stakeholders
before the assessment to provide feedback and comments on their concern (if any) on KKS Umas Grouping
regarding the environmental, biodiversity, community development and other relevant issues.
From 17-21 Aug 2015, the Assessment team conducted the Surveillance Assessment in which one (namely FGVPM
Umas 6) out of the 2 estates owned by FGVPM and two (namely Felda Umas 2/3 and Felda Umas 4) of the 3 estates
owned by smallholders under the FELDA Settlers’ Scheme, as well as the palm oil mill were assessed for compliance
against the RSPO requirements. The number of estates sampled was based on a minimum sample of 0.8√y where
y is the number of management sub-units and the selection was made based on their potential risks on social,
environmental and biodiversity issues such as their proximity to forest reserves, hill sides, riparian zones and high
conservation value areas.
Since 3 estates in the PMU consists of FELDA Smallholders, a second level of sampling of smallholders was carried
out for assessment as shown in Table 8 below in addition to the first level of sampling for the estates. The
assessment carried out included a combination of field inspections and interviews of the sampled FELDA
Smallholders. In this PMU, all the FELDA Smallholders’ planted areas are managed by their cooperative
organization.
Table 8 Sampling Plan of Estates and Smallholders
1st Level of
FGVPM
FGVPM
sampling of estates Umas 5 estate
Umas 6 estate
Sample size
√
2nd Level of
No. of FS
No. of FS
sampling
0
0
Sample size
0
0
Legend: FS = Felda Smallholders.
Note: Total no. of Smallholders in the PMU is 776.
Felda
Umas 1 estate
No. of FS
265
13
Felda
Umas 2/3estate
√
No. of FS
304
14
Felda
Umas 4 estate
√
No. of FS
207
12
During the on-site assessment, relevant documents and records, including Standard Operating Procedures (SOP),
management plans, hectarage development, FFB, CPO and PK production, oil palm age profile, operational controls
and measures, operational data and records, training records, etc. were reviewed and verified for compliance. The
Assessment team using the process approach auditing technique covered the palm oil mill and estate operations,
agricultural practices, pest management, pesticide and fertilizer application, occupational health and safety, social
accountability, environment and other requirements. Stakeholders’ interviews were conducted during the
assessment and feedback obtained as part of information and evidence gathering. (See section 2.5 Process of
stakeholder consultation).
KKS Umas Grouping POM was also assessed against the requirements of RSPO Supply Chain Certification
Standard for CPO mill. This part of the assessment covered the verification of implementation of documented
procedures and availability of records to demonstrate compliance against all the elements for the ‘Mass Balance’ MB Module requirements. These include documented procedure, purchasing and goods in, record keeping, sales
and goods out, processing, monitoring and traceability of the CSPO and CSPK quantities, training for staff and
claims.
The details of the Assessment Plan (actual on-site) are provided in Appendix B.
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After completion of the on-site field assessment, Intertek also performed the evaluation of conformity against the
RSPO Certification System requirements for CB. The assessment report, findings and associated documents were
evaluated through an independent review by the Intertek Internal Technical Reviewer/Panel prior to the approval of
this report and decision on continued certification by Intertek.
2.2
Date of next scheduled visit
The next scheduled visit will be the next Annual Surveillance Assessment which will be carried out within a 12-month
period of the certificate anniversary date.
2.3
Competency details of the Lead Assessor and Assessment Team are given in Appendix A.
2.4
Certification Body
Intertek Certification International Sdn Bhd [formerly known as Moody International Certification (Malaysia) Sdn Bhd]
is part of the Intertek Group, which is a worldwide technical services organization dedicated to reducing clients' risks
by providing technical inspection services, management system certification in quality, environmental, occupational
safety & health and product certification, RSPO SCC, ISCC, Marine Sustainability Chain-of-Custody, MTCS and
PEFC Chain-of Custody certification in applicable industry sectors including the agricultural and forestry sectors.
Intertek operates globally providing clients with a wide-ranging technical inspection expertise and access to
thousands of skilled specialists worldwide. Intertek Group’s certification business is ranked in the top 10 worldwide,
and is available globally offering certification across a wide range of industries.
2.5
Process of stakeholder consultation
Stakeholder consultations began with notification of the upcoming assessment through the websites of RSPO,
FGVPM and Intertek. E-mails were sent to applicable stakeholders including government agencies, NGOs and local
communities. E-mails and telephone enquiries were made prior to the actual assessment and stakeholder’s
response and feedback received were followed up accordingly.
During the assessment, stakeholders were interviewed and their feedbacks were recorded. Among the stakeholders
consulted were workers, trade union leaders, women representatives; local community leaders, representatives of
government departments / agencies, NGOs, suppliers and contractors.
Details on stakeholders’ feedback, PMU response and Intertek verification / comments are provided in section 3.3.
Among the list of key stakeholders consulted was the following:
Government Agencies (by emails)
1. Department of Lands And Mines (Kuala Lumpur)
2. Department of Environment (Kuala Lumpur)
3. Department of Forestry Peninsular Malaysia (Kuala Lumpur)
4. Department of Immigration (Kuala Lumpur)
5. Department of Irrigation & Drainage (Kuala Lumpur)
6. Department of Labour (Kuala Lumpur)
7. Department of Occupational Safety & Health (Kuala Lumpur)
8. Department of Orang Asli Affairs (Kuala Lumpur)
9. Department of Wildlife & National Parks (Kuala Lumpur)
10. Environment Protection Department Sabah
11. Department of Forestry Sabah
12. Department of Immigration Sabah
13. Department of Irrigation & Drainage Sabah
14. Department of Labour Sabah
15. Department of Occupational Safety & Health Sabah
16. Department of Wildlife Sabah
17. Land and Mines Office Sabah
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Statutory Bodies (by emails)
18. Malaysian Palm Oil Board (MPOB)
19. Malaysian Palm Oil Board (MPOB) - Northern Region
20. Malaysian Palm Oil Board (MPOB) - Central Region
21. Malaysian Palm Oil Board (MPOB) - Southern Region
22. Malaysian Palm Oil Board (MPOB) - Eastern Region
23. Malaysian Palm Oil Board (MPOB) - Sarawak Region
24. Malaysian Palm Oil Board (MPOB) - Sabah Region
25. Malaysia Palm Oil Association (MPOA)
26. Malaysia Palm Oil Association Kuala Lumpur (MPOA)
27. Malaysia Palm Oil Association Sabah (MPOA)
NGOs (by emails)
28. All Women’s Action Society (AWAM)
29. BCSDM - Business Council for Sustainable Development in Malaysia
30. Borneo Child Aid Society (Humana)
31. Borneo Resources Institute Malaysia (BRIMAS)
32. Borneo Rhino Alliance (BORA)
33. Center for Orang Asli Concerns COAC
34. Centre for Environment, Technology and Development, Malaysia – CETDEM
35. Consumers Association Of Penang – CAP
36. EcoKnights
37. ENO Asia Environment
38. Environmental Management and Research Association of Malaysia (ENSEARCH)
39. Environmental Protection Society Malaysia (EPSM)
40. Friends of the Earth, Malaysia
41. Future in Our Hands Society, Malaysia
42. Global Environment Centre
43. HUTAN - Kinabatangan Orang-utan Conservation Programme
44. Institute of Foresters, Malaysia (IRIM)
45. JUST - International Movement for a Just World
46. Malaysian CropLife & Public Health Association (MCPA)
47. Malaysian Environmental NGOs – MENGO
48. Malaysian National Animal Welfare Foundation – MNAWF
49. Malaysian Plant Protection Society (MAPPS)
50. Mountaineering and Outdoor Pursuits Association of Negeri Sembilan
51. National Council of Welfare & Social Development Malaysia – NCWSDM
52. National Union of Plantation Workers (NUPW)
53. Partners of Community Organisations (PACOS)
54. Penang Institute previously known as Socio-Economic & Environmental Research Institute (SERI)
55. Pesticide Action Network Asia and the Pacific (PAN AP)
56. Proforest - South East Asia Regional Office
Local community (On-site interviews)
57. Consultative Committee & Gender representatives
58. Workers & Workers representatives
59. Village Heads & representatives
60. Suppliers & Contractors representatives
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3.0
ASSESSMENT FINDINGS
3.1
Summary of findings
Page 13 of 75
Principle 1: Commitment to transparency
Criterion 1.1
Growers and millers provide adequate information to relevant stakeholders on environmental, social and legal
issues relevant to RSPO Criteria, in appropriate languages and forms to allow for effective participation in decision
making.
Indicators
Findings and Objective Evidence
Compliance
1.1.1 There shall be evidence that
growers and millers provide
adequate information upon
request for information on
(environmental, social and/or
legal) issues relevant to RSPO
Criteria to relevant stakeholders
for effective participation in
decision making.
The PMU has established and implemented a documented
procedure ML-1A/L2-PR3 (0) dated Mar 2012 for providing
adequate information on environmental, social and legal issues
relevant to RSPO Criteria to relevant stakeholders for effective
participation in decision making. The procedure includes
handling responses and requests from stakeholders.
Date of public notification of this assessment of the PMU was
made on 16 Jul 2015.
Complied
The PMU maintained a site specific list (ML-1A/L4-F31 (0)) of
internal stakeholders, external stakeholders, government
departments/agencies, consultants, contractors, suppliers,
transporters, etc.
The list of stakeholders is to be updated whenever necessary.
Complied
Minor Compliance
1.1.2 Records of requests for
information and responses shall
be maintained.
Major Compliance
A Stakeholders’ Consultation with external stakeholders for the
PMU was carried out and has been verified during the Main
Assessment with records of stakeholders’ feedback maintained.
The PMU maintain records of visits, inspections, minutes of
meetings, attendance notes and correspondence with
stakeholders such as DOSH (JKKP), DOE (JAS), BOMBA, KSEB
(TNB subsidiary), MPOB and Energy Commission (“Suruhanjaya
Tenaga”), security service provider, smallholders, employee
consultative committees and local community leaders.
The POM and estates also obtained feedback from internal and
external stakeholders through survey questionnaire and action
plans identified for implementation.
Each of the smallholders’ estates has a Scheme Manager. He had
assisted in ensuring compliance by the organized smallholders in
providing adequate information.
Copies of following documents found to be given to the scheme
smallholders:
• Contract between scheme manager and participants (settlers).
• Evidence of legal ownership of the land - Memorandum of
Transfer (MOT) of land titles/user rights issued to smallholders
based on the Register of Holdings (ROH).
• Training materials in IPM and safe use of agro-chemical use,
• Up-to-date records of debts and repayments, charges and fees
for smallholders.
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Following documents kept at the Scheme Management Office and
the scheme smallholders are aware and have access to these
documents:
• Health and safety plan,
• Plans and impact assessments relating to environmental and
social impacts,
• Pollution prevention plans,
• Details of complaints and grievances,
• Negotiation procedures,
• Procedure for calculating prices, and for grading FFB,
• Continuous improvement plan
Offer letter by FGVPM for purchase of FFB from OCP sighted.
Contracts between foreign workers and Felda Settlers’
Cooperatives are available for the estates. There are no foreign
workers in the POM.
Meetings between Scheme Managers and Smallholders held
regularly.
Meetings between POM and smallholders’ representatives on oil
extraction rate, quality of FFB and value.
Criterion 1.2
Management documents are publicly available, except where this is prevented by commercial confidentiality or
where disclosure of information would result in negative environmental or social outcomes.
Indicators
Compliance
1.2.1 Management documents
that are made available to the
public shall include, but are not
necessarily limited to:
Major Compliance
The organization’s policies declared that upon request, the
following types of mandatory documents are available to the
public:
Complied
• land titles/user rights,
• occupational health and safety plan,
• plans and impact assessments relating to environment and
social impacts,
• pollution prevention plans,
• details of complaints & grievances,
• negotiation procedures
• continuous improvement plan
• Public summary of certification assessment report.
• Human Rights Policy.
These publicly available documents include key indicators of
performance like waste management and disposal plans for the
mill and estates.
Also, Continual Improvement Action Plans include targets for
waste reduction and pollution prevention.
• Land titles/user rights
(Criterion 2.2);
Copies of all MOT/land titles were available and have been
maintained at the POM and Estates. HQ kept the original copies.
FELDA and the Scheme Managers have put in place the
mechanism for the smallholders to comply with the following:
legal ownership of the land,
social and environmental requirements,
-
organizational and social activities,
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documented management plans
• Occupational health and safety
plans (Criterion 4.7);
Detailed Occupational Safety and Health Plan [ML-1A/L4-F2 (0)]
established and documented had been reviewed and up-dated.
Policy and HIRAC documented for both mill and estates. The
HIRAC was also reviewed for the POM and estates.
The OSHA Plan include the establishment and implementation of
CHRA, medical surveillance, Fire Drill training, First Aid training,
Audiometric test, PPE training.
POM is certified to OSHA 18001. POM has conducted the
Emergency Preparedness (ERP).
Safety Committee meetings held quarterly in year 2014.
Programmes for protecting workers’ health and safety were
satisfactorily implemented.
Complied
• Plans and impact assessments
relating to environmental and
social impacts
Environmental aspect and impact assessment conducted for the
POM and estates and its action plan documented and
implemented.
Social Impact Assessment carried out. Positive and negative
impacts and action plan documented.
Complied
• HCV documentation (Criteria
5.2 and 7.3);
Procedure Guidelines ML-1A/L3-GPS (0) for the identification of
HCV.
HCV Identification Survey conducted on Umas and Kalabakan
Complexes by HCV consultant and report dated 29/03/2014.
Action Plan for HCV and conservation areas with implementation
dates.
No significant HCV area found in the PMU.
Complied
• Pollution prevention and
reduction plans (Criterion 5.6);
Documented pollution prevention and reduction plans include
measures for pollution control (smoke emission, POME / effluent
discharge), pesticides reduction, schedule wastes (chemicals,
drums, tyres, used PPE, hydraulic oil) and organic/domestic
wastes disposal, reuse and recycling (paper, glass, scrap iron).
Complied
• Details of complaints and
grievances (Criterion 6.3);
Documented in ML-1A/L2-PR4(0), dated Mar 2012. Complaints /
queries and enquiries records for internal and external
stakeholders were maintained. Actions found to be appropriately
implemented and recorded.
There is also Complaints Box provided in the mill and estates with
a Complaints and Grievances Form for recording any
complaints/grievances.
A Complaint Book (“Buku Aduan”) is also maintained in the POM
and estates. Logbook entries for the period concerned found to
be complaints from employees and settlers relating to repairs on
workers housing/quarters, security, road maintenance, requests
for financial contributions, etc.
Actions found to be taken to address the complaints and recorded
in the Complaints Book.
As to date, the PMU did not receive any complaints from any
external stakeholders.
Complied
• Negotiation procedures
(Criterion 6.4);
The PMU has established a documented negotiation procedure
ML-1A/L2-PR1 (0) dated Mar 2012. No case of land claims in the
PMU.
Complied
• Continual improvement plans
(Criterion 8.1);
The PMU has identified, documented and implemented
Continuous Improvement Plans over the period 2014 to 2016
(ML-1A/L2-PR11 (0), dated Mar 2012).
Refer to
8.1.1.
(Criteria 5.1, 6.1, 7.1 and 7.8);
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• Public summary of certification
assessment report;
Public summary of certification assessment reports are available
from the company upon request.
Complied
• Human Rights Policy (Criterion
6.13).
The Human Rights Policy (“Polisi Hak Asasi Manusia”) has been
documented and signed by the President and CEO of Felda
Global Ventures and the MD of FELDA on 01/06/2014. The
Policy had been communicated to all levels of the workforce and
operations. Copies of the policy found to be displayed at
prominent locations in the POM and estates.
Complied
Criterion 1.3
Growers and millers commit to ethical conduct in all business operations and transactions.
Indicators
1.3.1 There shall be a written
policy committing to a code of
ethical conduct and integrity
in all operations and transactions,
which shall be documented and
communicated to all levels of the
workforce and operations.
Minor Compliance
Compliance
The Policy of commitment to a Code of Ethical Conduct and
Integrity has been documented and signed by the President and
CEO of Felda Global Ventures and the MD of FELDA on
01/06/2014. The Policy had been communicated to all levels of
the workforce and operations. Copies of the policy found to be
displayed at prominent locations in the POM and estates.
There is a booklet containing details of Service Terms and
Conditions and Code of Ethical Conduct and Integrity for
Employees of Felda Group of Companies.
Complied
Principle 2: Compliance with applicable laws and regulations
Criterion 2.1
There is compliance with all applicable local, national and ratified international laws and regulations.
Indicators
Compliance
2.1.1 Evidence of compliance
with relevant legal requirements
shall be available.
Major Compliance
A Register of Legal and Other Requirements covering the
applicable local and international laws and regulations has been
compiled for the mill and estates. A Compliance Checklist is used
by the mill and estates for verification of compliance with legal
requirements. The relevant laws and legislations identified and
listed cover safety and health, environment, pollution
management, chemical handling, usage & storage, schedule
waste management, labour laws, Unions, EPF, SOCSO, Housing
and Amenities.
There were no cases of any violation or actions imposed by
relevant authorities. Statutory returns to relevant authorities
found to be in compliance.
Based on the site observations, interviews and records checking
at the POM and estates, there were evidences of compliance with
the relevant laws, regulations, local and international laws.
Licenses and permits (License for Foreign Workers Employment,
Workers Wages Deduction Permit, License for Controlled Items –
Diesel and Fertilizer, MPOB license, DOSH Certificate, DOE
license, BOMBA Fire Certificate, Energy Commission License,
etc.) were monitored for their expiry dates and found to be
renewed and valid.
Environmental Quality Act 1974 and Environmental Quality
(Scheduled Wastes) Regulations 2005: Scheduled wastes such
as hydraulic and used motor oils, rags, empty chemical and
lubricants containers collected at six monthly intervals by DOE
licensed contractor.
Complied
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Weight and Measures Act 1972, regulations 16, 28A, 45):
Weighbridges were duly calibrated.
Factory and Machinery Act 1967, Regulations 1970: Steam
engineers (Grade 1 and 2), boilermen and electricians were noted
to be with valid certificates from relevant authorities (DOSH and
Energy Commission). The POM has maintained a boiler register
that indicate the date of commission, cleaned, inspected, tested
or repaired. Valid certificates of fitness for boilers, sterilizers, air
receivers, thermal deaerator, steam separator, vacuum oil dryer,
etc. issued by DOSH.
Valid license for diesel generators issued by Energy Commission
(“Suruhanjaya Tenaga”).
Valid licenses for authorized gas tester (ACT), authorized entrant
and standby by person for confined space activities in POM.
Occupational Health and Safety Act 1994 – safety and health
meetings to be conducted at quarterly intervals. Noise Monitoring
Report is available.
The POM is certified by SIRIM for its Quality, Environment and
Safety & Health Management Systems.
Legal documents (work permits, passports) of foreign workers
(Indonesian) in the estates. Insurance coverage is available for
foreign workers in the estates. There are no foreign workers in
the POM.
FELDA and Scheme Managers have informed the smallholders
concerning the relevant legal requirements and monitored their
activities for continuing compliance with the relevant legal
requirements.
Statutory returns to relevant authorities found to be in compliance.
2.1.2 A documented system,
which includes written information
on legal requirements, shall be
maintained.
Minor Compliance
The PMU has established and implemented a documented
procedure ML-1A/L2-PR2 (0) dated Mar 2012 for identifying,
determining, reviewing and updating applicable legal and other
requirements.
It included the listing of laws and regulations that were being
monitored for changes and reference.
Complied
2.1.3 A mechanism for ensuring
compliance shall be implemented.
Minor Compliance
The procedure includes a monitoring mechanism of a regular
check and evaluation for compliance against the applicable laws
in the Legal Register. Monitoring mechanism was done through a
yearly evaluation check against the items in the Legal Register.
The POM and the estates have carried out the evaluation for
ensuring compliance by completion of the Compliance Checklist.
Complied
2.1.4 A system for tracking any
changes in the law shall be
implemented.
Minor Compliance
Tracking of changes in the relevant laws are communicated and
received from HQ. Monitoring of changes to the applicable laws
and regulations carried out through periodical review in
accordance with the documented procedure ML-1A/L2-PR2 (0)
dated Mar 2012.
Scheme managers had provided training so that the Felda
Settlers are aware of relevant legal requirements. Scheme
managers monitor their activities for compliance with the relevant
laws.
Information regarding relevant legal requirements has been
provided to the settlers and their appointed representatives (Block
Leaders). Monthly meetings are held between the settlers, Block
Leaders and the Scheme Managers with minutes of meeting kept.
Complied
Criterion 2.2
The right to use the land is demonstrated, and is not legitimately contested by local people who can demonstrate
that they have legal, customary or user rights.
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Indicators
Compliance
2.2.1 Documents showing legal
ownership or lease, history of
land tenure (confirmation from
community leaders based on
history of customary land tenure,
recognised Native Customary
Right (NCR) land) and the actual
legal use of the land shall be
available.
Major Compliance
Copies of the land titles of the respective estates were maintained
and found to be in proper order.
The original copies are maintained by the corporate head office.
The legal use of the land was confirmed for the cultivation of oil
palms and agricultural use.
Complied
2.2.2 There is evidence that
physical markers are located and
visibly maintained along the legal
boundaries particularly adjacent
to state land, NCR land and
reserves.
Minor Compliance
It was verified that there has been no change to the stated land
titles and designated use for cultivation of oil palm and agricultural
use.
Legal boundary markers were sighted and maintained along the
perimeters of estate lands which were mapped with a 1-meter
differential Global Positioning System (GPS). Land survey maps
with boundaries of each settler marked on the map.
Locations of boundary stones / markers identified. Locations of
several boundary stones and pole markers verified to be within
the boundary parameters of the estates.
Complied
2.2.3 Where there are or have
been disputes, additional proof of
legal acquisition of title and
evidence that fair compensation
has been made to previous
owners and occupants shall be
available, and that these have
been accepted with free, prior
and informed consent (FPIC).
Minor Compliance
There has been no dispute on the land rights in the PMU.
As such, the process of fair compensation and FPIC is currently
not applied for this PMU.
Complied
2.2.4 There shall be an absence
of significant land conflict, unless
requirements for acceptable
conflict resolution processes (see
Criteria 6.3 and 6.4) are
implemented and accepted by the
parties involved.
Major Compliance
There is a documented procedure ML-1A/L2-PR 12 (0) dated Mar
2012 for handling and response to land disputes and customary
rights.
Procedure ML-1A/L2-PR 13 (0) dated Mar 2012 documented for
calculation and distribution of compensation.
Procedure ML-1A/L2-PR 1 (0) dated Mar 2012 documented for
negotiation.
Complied
2.2.5 For any conflict or dispute
over the land, the extent of the
disputed area shall be mapped
out in a participatory way with
involvement of affected parties
(including neighbouring
communities and relevant
authorities where applicable).
Minor Compliance
No land disputes in the PMU. As such the process of
participatory mapping is not applicable for verification of
implementation.
Complied
2.2.6 To avoid escalation of
conflict, there shall be no
evidence that palm oil operations
have instigated violence in
maintaining peace and order in
their current and planned
operations.
Major Compliance
No evidence that the palm oil operations have instigated violence
in maintaining peace and order in their current and planned
operations.
Scheme Managers are able to provide evidence that the setters
have legal ownership of their land.
Complied
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Criterion 2.3
Use of the land for oil palm does not diminish the legal, customary or user rights of other users without their free,
prior and informed consent.
Indicators
Compliance
2.3.1 Maps of an appropriate
scale showing the extent of
recognised legal, customary or
user rights (Criteria 2.2, 7.5 and
7.6) shall be developed through
participatory mapping involving
affected parties (including
neighbouring communities where
applicable, and relevant
authorities).
Major Compliance
The lands in the PMU are legally leased by Felda from the Sabah
State Government as evidenced by the land tiles.
The lands are not encumbered by any customary lands or user
rights and therefore the process of participatory mapping is not
required.
Complied
2.3.2 Copies of negotiated
agreements detailing the process
of free, prior and informed
consent (FPIC) (Criteria 2.2, 7.5
and 7.6) shall be available and
shall include:
The lands were leased in 1981 from Sabah State Government.
The estates and smallholders’ lands are for oil palm cultivation or
agriculture use. Records are available to show that the land lease
comply with legal requirements and does not infringe on any legal
rights that require free, prior and informed consent (FPIC).
Complied
2.3.3 All relevant information shall
be available in appropriate forms
and languages, including
assessments of impacts,
proposed benefit sharing, and
legal arrangements.
Minor Compliance
No cases of land claims in this PMU.
As such this process is not applicable for verification.
Not applicable
2.3.4 Evidence shall be available
to show that communities are
represented through institutions
or representatives of their own
choosing, including legal counsel.
Major Compliance
This process is not applicable during current assessment.
Not applicable
a) Evidence that a plan has been
developed through consultation
and discussion with all affected
groups in the communities, and
that information has been
provided to all affected groups,
including information on the steps
that shall be taken to involve
them in decision making;
b) Evidence that the company
has respected communities’
decisions to give or withhold their
consent to the operation at the
time that this decision was taken;
c) Evidence that the legal,
economic, environmental and
social implications for permitting
operations on their land have
been understood and accepted
by affected communities,
including the implications for the
legal status of their land at the
expiry of the company’s title,
concession or lease on the land.
Minor Compliance
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Principle 3: Commitment to long-term Economic & Financial Viability
Criterion 3.1
There is an implemented management plan that aims to achieve long-term economic and financial viability.
Indicators
Compliance
3.1.1 A business or
management plan (minimum
three years) shall be
documented that includes,
where appropriate, a business
case for scheme smallholders.
Major Compliance
Palm Oil Mill has documented a 3 years (2016 to 2018)
Management Plan with details of budget and costs of operation
that include the following:
(1) Mill extraction rates = OER and KER trends;
(2) Cost of Production = Cost/MT CPO trends;
(3) Forecast prices;
Complied
(4) Financial indicators = Cost of labour & services, cost of
supplies and equipment, depreciation costs, salary costs,
management costs, cost of materials, etc.).
The estates have documented a 3 years (2016 to 2018)
Management Plan with details of budget and costs of operation
that include the following:
(1) Replanting program (planting materials are DxP seedling and
cloned seedling;
(2) Crop projection = FFB yield/ha trends;
(3) Cost of Production = Cost/MT FFB trends;
(4) Forecast prices;
(5) Financial indicators = Cost of labour, cost of facilities, cost of
materials, etc.).
Crop and operation budget cover weeding, manuring, harvesting,
collection and transporting, pruning, drains and roads.
The budgets also include provisions for sustainability efforts and
improvement programmes (environmental aspects on road
maintenance, domestic waste collection, maintenance of buffer
zones).
Mill and Estate Managers monitor the operational performance
against Key Performance Indications and targets (costs, FFB
yields, quality, productivity, pesticides usage, fertilizers usage, etc).
There is evidence of monitoring of costs against budget to achieve
specified targets.
Performances are discussed in the monthly meetings held at the
PMU and issues and actions needed are recorded for follow up in
the next monthly meeting. The records of these meetings were
available and verified during the audit.
Monthly, quarterly, half-yearly and yearly reports are submitted to
the GM of Zone/Wilayah.
FELDA and the Scheme Managers have a documented 3 years
management plan for the smallholders.
3.1.2 An annual replanting
programme projected for a
minimum of five years (but
longer where necessary to
reflect the management of
fragile soils, see Criterion 4.3),
with yearly review, shall be
available.
Minor Compliance
Replanting Program for Felda Plantations in Sabah Zone – Doc
No. ML-1A/L4-F8 (0) for year 2014 to 2019.
The PMU has replanting program for each of the estates, including
the settlers’ scheme.
Scheme managers have a documented management plan
(Management Budget) for 2016, 2017, 2018. The plan is shared
with the settlers and their elected representatives (Block Leaders).
Replanting programs (“Sasaran Kerja KRA dan KPI”) for FGVPM
estates are available and implemented.
Complied
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Principle 4: Use of appropriate best practices by growers and millers
Criteria 4.1
Operating procedures are appropriately documented, consistently implemented and monitored.
Indicators
Compliance
4.1.1 Standard Operating
Procedures (SOPs) for estates
and mills shall be documented.
Major Compliance
POM has documented SOPs for the following :
1. Palm Oil Mill Operation from reception of FFB until the
delivery of processed oil and POME management.
2. Laboratory Operation Manual
3. Quality, Environmental and Occupational Health & Safety
Manual and Procedures of Palm Oil Mill - The SOP for pollution
prevention includes measuring and monitoring mill effluents
and waste disposal / recycling.
4. Procedure for Safe Work and Management of Safety and
Health for Workers - The SOP for safe working practices in the
POM includes hazards identification, risk assessment and
control measures. The hazards include noise, chemicals, heat,
fire, fuel spillage, working at heights, working in enclosed
space, hot work, lightning, electrocution, machinery, etc.
Control measures include the use of PPE, fire drill training, first
aid training, etc. and “permit to work system” for the mill.
Records of ‘Permit to Work’ including gas entry and stand-by
permits issued by NIOSH to the competent personnel at the
POM was verified to be maintained and found to be in order.
5. Work instruction are available in Bahasa Malaysia for
workers easy understanding.
The estates have the following SOPs:
1. Sustainable Oil Palm Estate Operation Manual - The
manual describes operational procedure of nursery practices,
land preparation, planting practices, ground cover
maintenance, roads, immature stage, harvesting, collection of
bunches, manuring, pesticide application, pests & diseases
control. The SOP for pesticides specifies safe working
practices and application of pesticides. It includes annual
medical surveillance for pesticides operators.
2. SOP for riparian zone management with specified buffer
zones.
Complied
Relevant Key Performance Indicators (KPIs) specified for
quality, environment, safety and cost control.
4.1.2 A mechanism to check
consistent implementation of
procedures shall be in place.
Minor Compliance
There is a mechanism to check and implement SOPs. Records
are kept by the staff concerned for each operation and
Assistant Managers and Managers to check regularly.
The following were found during field assessment:
(1) In Umas 2/3 Estate, signages were erected at the
buffer zone areas. However, there is no boundary
marking to indicate the demarcation of the
riparian buffer zone.
(2) In Umas 4 Estate, signages were erected at the
buffer zone areas. Despite the signages,
replanting of oil palm seedlings had been carried
out within the buffer zone.
The above findings are contrary to Felda SOP for
Sustainable Oil Palm Estate Operation and there is a
weakness in the mechanism to check consistent
implementation of the procedures and best practices.
Minor NC #
NR-01
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4.1.3 Records of monitoring and
any actions taken shall be
maintained and available, as
appropriate.
Minor Compliance
Records of monitoring and actions taken had been maintained
for more than 12 months at the mill and estates. These records
verified to be satisfactory.
Daily Muster chits were available at estates.
Page 22 of 75
Complied
During field visits at Umas 6 estate, daily spraying records
indicated Glyphosate and Ally as the chemicals used to spray
soft weeds. Records had been verified to indicate satisfactory
implementation during the visit.
Thus the corrective action taken on previous assessment
Minor NCR # 4 of 7 verified to be effective.
4.1.4 The mill shall record the
origins of all third-party sourced
Fresh Fruit Bunches (FFB).
Major Compliance
The POM maintained records on the origins of all third-party
sourced Fresh Fruit Bunches (FFB), and it had been verified to
be satisfactory.
Crop volume records received from settlers are maintained and
viewed during visit at the mill.
Complied
Criteria 4.2
Practices maintain soil fertility at, or where possible improve soil fertility to, a level that ensures optimal and
sustained yield.
Indicators
Compliance
good agriculture practices, as
contained in Standard Operating
Procedures (SOPs), are followed
to manage soil fertility to a level
that ensures optimal and
sustained yield, where possible.
Minor Compliance
Estates have SOPs on Good Agriculture Practices in managing
soil fertility, pesticide usage and weedicide usage.
Annual fertilizer inputs had been monitored through fertilizer
recommendations made by the Agronomist from Felda
Agricultural Advisory Services Sdn. Bhd. (FASSB).
Recommendations had been viewed and verified.
GAP for minimization of soil erosion and maintenance of soil
fertility is maintained via the frond stacking and fertilizer
application as per the recommendation provided by the
Agronomist.
These had been verified through the records for fertilizer
application and observation during field visit. Evidences
provided were verified as following good agricultural practices.
Soil sampling and leaf sampling records provided guide for the
fertilizer application and all recommendations had been
properly followed at estate levels.
Noted that proper herbicide spraying had also been done.
Complied
4.2.2 Records of fertiliser inputs
shall be maintained.
Minor Compliance
Records on fertilizer application had been verified and is in
accordance to that of Agronomist Recommendations.
FELDA has provided SOPs for Good Agriculture Practices in
maintaining soil fertility.
Complied
4.2.3 There shall be evidence of
periodic tissue and soil sampling
to monitor changes in nutrient
status.
Minor Compliance
FELDA has set SOP for tissue and soil sampling.
Records on leaf and soil sampling analysis had been
conducted annually on a 5 year cycle to determine nutrient
level.
Records of the sampling and analysis had been verified to be
satisfactory.
Complied
4.2.4 A nutrient recycling strategy
shall be in place, and may include
use of Empty Fruit Bunches
(EFB), Palm Oil Mill Effluent
(POME), and palm residues after
replanting.
Minor Compliance
Nutrient recycle strategy is in order.
EFB had been utilized as mulch is UMAS 6 Block 4 40m/ton
per ha.
Bunch Ash as nutrient recycle strategy has been applied in
Umas 6 estate Block 9 at 20kg/palm. This programme was
started on 13 Aug 2015.
POME and compose has been applied in Block 5, 6 and 7
respectively. Records were verified to be in order.
Complied
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Umas 2/3 and Umas 4 estates depend only on straight
fertilizers.
Criteria 4.3
Practices minimise and control erosion and degradation of soils.
Indicators
Compliance
4.3.1 Maps of any fragile/marginal
soils shall be available.
Major Compliance
Based on the soil maps and field visit verification, there was no
fragile soil or marginal soil existence on the estates.
Complied
4.3.2 A management strategy
shall be in place for plantings on
slopes between 9 and 25 degrees
unless specified otherwise by the
company’s SOP.
Minor Compliance
Management strategy is in place for plantings on slope at 25
degree and below. It was noted as Umas 2/3 terrace were
constructed within 20 degree slope in the replanting field.
Leguminous cover crop, mucona brateata was seeded and
slow emergence was noticed due to poor rainfall.
No soil erosion was noticed during field visit.
Complied
4.3.3 A road maintenance
programme shall be in place.
Minor Compliance
Estate roads are in satisfactory condition. Programme was
checked and in order.
Complied
4.3.4 Subsidence of peat soils
shall be minimised and monitored.
A documented water and ground
cover management programme
shall be in place.
Major Compliance
Confirmed no peat soil in Umas 2/3, Umas 4 and Umas 6
estates.
Complied
4.3.5 Drainability assessments
where necessary will be
conducted prior to replanting on
peat to determine the long-term
viability of the necessary drainage
for oil palm growing.
Minor Compliance
There was no peat soil on the estates.
Not Applicable
4.3.6 A management strategy
shall be in place for other fragile
and problem soils (e.g. podzols
and acid sulphate soils).
Minor Compliance
No other problematic soil encountered in Umas 2/3, Umas 4
and Umas 6 estates.
Not Applicable
Criteria 4.4
Practices maintain the quality and availability of surface and ground water.
Indicators
4.4.1 An implemented water
management plan shall be in
place.
Minor Compliance
Compliance
Documented Water Management Plan verified to be in order
for the POM and estates.
The estates receive treated water from the Loji (Felda
Engineering Sdn. Bhd.).
Water samples are taken at monthly interval at the final
discharge point of the mill effluent ponds and at upstream and
downstream of water ways.
Tests conducted for pH, BOD, COD, total soilds, suspended
solids, oil grease, ammoniacal nitrogen and total nitrogen.
Analytical results meet the DOE requirements.
Human consumption water is being treated and relevant tests
are carried out on parameters to meet the Ministry of Health
Specifications for drinking water quality.
Rainfall data available at mill and estates.
Complied
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4.4.2 Protection of water courses
and wetlands, including
maintaining and restoring
appropriate riparian and other
buffer zones (refer to national
best practice and national
guidelines) shall be
demonstrated.
Major Compliance
Appropriate signages were placed and workers and
smallholders are aware of the non-usage of chemicals within
the buffer zones.
Major NCR # 1 of 7 verified to be effective.
No construction of bunds, weirs, dams, were noticed during
field visits.
Complied
4.4.3 Appropriate treatment of mill
effluent to required levels and
regular monitoring of discharge
quality, shall be in compliance
with national regulations (Criteria
2.1 and 5.6).
Minor Compliance
Appropriate treatment of mill effluent is in compliance with
National Regulations.
The BOD level is averaging 71 ppm (average from Jan - Jul
2015). The approved BOD level by DOE is at 100ppm.
Complied
4.4.4 Mill water use per tonne of
Fresh Fruit Bunches (FFB) (see
Criterion 5.6) shall be monitored.
Minor Compliance
Water usage in the mill is averaged at 1.03 m3/tonne of FFB is
within the industrial norm.
Complied
Criteria 4.5
Pests, diseases, weeds and invasive introduced species are effectively managed using appropriate Integrated Pest
Management techniques.
Indicators
Compliance
4.5.1 Implementation of
Integrated Pest Management
(IPM) plans shall be monitored.
Major Compliance
IPM Plan includes the planting of beneficial plants and control
of damage by rodents. Programme for planting of beneficial
plants such as Turnera subulata, Cassia cobanensis, and
Antigonon leptopus, and records on areas planted had been
verified together with the respective maps to be satisfactory.
No rat baiting was carried out in Umas 2/3 and Umas 4 as the
estates are free from rat attack or any other pests at the time of
audit.
Complied
4.5.2 Training of those involved in
IPM implementation shall be
demonstrated.
Minor Compliance
IPM training conducted by for all those involved in IPM
implementation, including smallholders. IPM training records
were verified and are in order.
Complied
Criteria 4.6
Pesticides are used in ways that do not endanger health or the environment.
Indicators
Compliance
4.6.1 Justification of all pesticides
used shall be demonstrated. The
use of selective products that are
specific to the target pest, weed
or disease and which have
minimal effect on non-target
species shall be used where
available.
Major Compliance
Written justification in Standard Operating Procedures of all
agrochemicals use had been reviewed and found acceptable.
For mature areas in Umas 6 estate, chemical Glyphosate and
Ally are mixed to spray to control the weeds.
Paraquat was noted in the Chemical Store, which is used to
thin out errand matured palm growth.
Complied
4.6.2 Records of pesticides use
(including active ingredients used
and their LD50, area treated,
amount of active ingredients
applied per ha and number of
applications) shall be provided.
Major Compliance
Records of pesticides and their active ingredients used, LD50,
area treated, amount of a.i. applied per ha, and number of
applications had been maintained and kept for a minimum of 5
years. Verified that records of monitoring were satisfactorily.
Complied
4.6.3 Any use of pesticides shall
be minimised as part of a plan,
and in accordance with Integrated
It had been the policy of the estates to minimize the use of
pesticides in accordance with IPM plan.
Complied
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Page 25 of 75
Pest Management (IPM) plans.
There shall be no prophylactic
use of pesticides, except in
specific situations identified in
industry’s Best Practice.
Major Compliance
Records of pesticides and their active ingredients used, LD50,
area treated, amount of a.i. applied per ha, and number of
applications had been maintained and kept for a minimum of 5
years. Overall, there has been a decline in pesticide usage per
hectare on a year to year basis.
No prophylactic use of pesticides had been carried out at the
estates for the period concerned.
4.6.4 Pesticides that are
categorised as World Health
Organisation Class 1A or 1B, or
that are listed by the Stockholm or
Rotterdam Conventions, and
paraquat, are not used, except in
industry’s Best Practice. The use
of such pesticides shall be
minimised and eliminated as part
of a plan, and shall only be used
in exceptional circumstances.
Pesticides selected for use are
those officially registered under
the Pesticides Act 1974 (Act 149)
and the relevant provision
(Section 53A); and in accordance
with USECHH Regulations
(2000).
Minor Compliance
There is a reduction in the usage of Paraquat with an aim to
phase out the use of Paraquat by the end of 2017.
The gradual decline shows the continual improvement at Umas
6 estate.
The use of Highly Toxic Pesticides (HTP) such as paraquat
was verified for compliance to Regulation 9 of the Pesticides
Act 1974 and USECHH 2000 regulations as follows:
- Form II fot HTP used for recording the number of hours of
exposure of pesticides operators to paraquat.
- Paraquat kept in a secured store room under lock and key.
- First Aid Kits found to be available during pesticides
spraying in the fields (4th Schedule).
- Portable signboard noted to be displayed at areas of
spraying activity (5th Schedule).
- License/permit to store and use paraquat.
Complied
4.6.4 Pesticides that are
categorised as World Health
Organisation Class 1A or 1B, or
that are listed by the Stockholm or
Rotterdam Conventions, and
paraquat, are not used, except in
industry’s Best Practice. The use
of such pesticides shall be
minimised and eliminated as part
of a plan, and shall only be used
in exceptional circumstances.
Pesticides selected for use are
those officially registered under
the Pesticides Act 1974 (Act 149)
and the relevant provision
(Section 53A); and in accordance
with USECHH Regulations
(2000).
Minor Compliance
Procedures on chemical handling, training, safety equipment
and PPE usage are in accordance to that of the policy and
regulations. All pesticide operators (including the contractor’s
workers and smallholders) have attended training on the safe
handling and application of pesticides in compliance with
Regulation 22 of the Pesticides Act 1974.
MSDS for pesticide usage are available and viewed during
audit.
Programmes and training records verified to be satisfactory.
The PMU has adequate facilities for mixing of pesticides and
cleaning up after work. There is a proper storage place for
PPE.
Complied
4.6.5 Pesticides shall only be
handled, used or applied by
persons who have completed the
necessary training and shall
always be applied in accordance
with the product label. Appropriate
safety and application equipment
shall be provided and used. All
precautions attached to the
products shall be properly
observed, applied, and
understood by workers (see
Criterion 4.7).
Major Compliance
All pesticide operators (including the contractor’s workers and
smallholders) have attended training on the safe handling and
application of pesticides in compliance with Regulation 22 of
the Pesticides Act 1974.
Complied
Appropriate safety and application equipment (safety boots,
safety helmets, rubber boots, cartridge masks, safety goggles,
gloves, overalls) have been provided and used by the
pesticides operators.
All precautions attached to the pesticides (MSDS) have been
observed, applied and understood by the workers.
Programme and training records verified to be satisfactory.
The training include spraying technique, precautions and
symptoms of symptoms of toxic reactions such as skin
disorders, rashes, mouth and throat pain, breathing difficulties
or nail problems.
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The PMU has adequate facilities for mixing of pesticides and
cleaning up after work. There are suitable storage areas for
PPE.
4.6.6 Storage of all pesticides
shall be according to recognised
best practices. All pesticide
containers shall be properly
disposed of and not used for other
purposes (see Criterion 5.3).
Pesticides shall be stored in
accordance to the Occupational
Safety and
Health Act 1994 (Act 514) and
Regulations and Orders,
Pesticides Act 1974 (Act 149) and
Regulations.
Major Compliance
Storage of pesticides found to be kept under lock and key and
its use in accordance with the Occupational Safety and Health
Laws and Regulation 9 of the Pesticides Act 1974.
Emergency shower and eye wash are available near the
pesticides store in case of accidents.
Material Safety Data Sheets (MSDS) are available in the store.
The MSDS are in English and Bahasa Malaysia (understood by
the workers).
Used chemical containers were either reused as containers for
spraying solution. For disposal as scheduled waste, empty
pesticide containers are triple rinsed and pierced at the bottom.
Complied
4.6.7 Application of pesticides
shall be by proven methods that
minimise risk and impacts.
Minor Compliance
Pesticides had been applied using the Best Management
Practices that minimize risk and impacts. The pesticide
operators found to understand the use of the right nozzle,
spray drift, spray quality and run-off. Adequate work instruction
and training programmes are provided. Training records
Complied
4.6.8 Pesticides shall be applied
aerially only where there is
documented justification.
Communities shall be informed of
impending aerial pesticide
applications with all relevant
information within reasonable time
prior to application.
Major Compliance
No aerial spray undertaken and it is also the policy of FELDA
not carrying out aerial application of pesticides.
Complied
4.6.9 Evidence of continual
training to enhance knowledge
and skills of employees and
associated smallholders on
pesticide handling shall be
demonstrated or made available.
(see Criterion 4.8).
Minor Compliance
The Annual Training Programme on handling of pesticides has
been conducted for such operators.
Notices are displayed thus informing safety precaution on
pesticide.
Complied
4.6.10 Proper disposal of waste
material, according to procedures
that are fully understood by
workers and managers shall be
demonstrated (see Criterion 5.3).
Minor Compliance
Scheduled waste of palm oil mill had been disposed of through
a DOE licensed scheduled waste contractor.
Complied
4.6.11 Specific annual medical
surveillance for pesticide
operators, and documented action
to treat related health conditions,
shall be demonstrated.
Major Compliance
Annual medical surveillance for all pesticide operators had
been implemented. Next surveillance for Umas 6 estate is on
Jan 2016 and the mill surveillance will be held on Oct 2015.
Medical surveillance reports of individual sprayers were
checked and no abnormalities reported by the Medical doctor.
The medical reports showed that there was no case of low
blood cholinesterase levels. Any worker with such health
condition is unfit for work with pesticides. No such cases in the
PMU as at the date of assessment.
Pesticides operators were interviewed during field visits and
feedback received that they do not have any symptoms of toxic
reactions such as skin disorders, rashes, mouth and throat
pain, breathing difficulties or nail problems.
Records of scheduled waste collection at the mill verified to be
satisfactory.
Complied
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Page 27 of 75
Besides the annual medical surveillance, clinical records were
also monitored.
4.6.12 No work with pesticides
shall be undertaken by pregnant
or breast-feeding women.
Major Compliance
Policy has been adopted accordingly by preventing pregnant
and breast feeding woman from handling pesticides as verified
from records and field inspection.
Complied
Criteria 4.7
An occupational health and safety plan is documented, effectively communicated and implemented.
Indicators
Compliance
The occupational health and
safety plan shall cover the
following:
Occupational Safety and Health (OSH) plan in compliance with
OSH Act and Factory Machinery Act was documented and
implemented.
OSH Policy found to be clearly displayed at POM and in the
estates office. Adequate posters, regulations, newsletters were
prominently displayed on notice boards. Interviewed workers
demonstrated awareness towards occupational safety and
health.
The Safety & Health Officer is in charge of safety and health
planning, operation & coordination. Mill/Assistant Mill
Managers and Estate Managers / Assistant Estate Managers
are also directly involved.
Records on training had been verified on the Palm Oil Mill and
the Estates.
Analysis on the understanding of training by the workers on the
PMU had been verified.
Appropriate languages are used and workers are aware and
understand the policy.
Complied
Risk assessment carried out on operations where health and
safety is an issue in order to determine the significant hazards.
Significant hazards determined and documented include noise
exposure, pesticides/chemicals exposure, accident, fire.
Procedures and actions implemented to mitigate the hazards.
Complied
4.7.1 An occupational health and
safety policy shall be in place. An
occupational health and safety
plan covering all activities shall be
documented and implemented,
and its effectiveness monitored.
Major Compliance
4.7.2 All operations where health
and safety is an issue shall be risk
assessed, and procedures and
actions shall be documented and
implemented to address the
identified issues. All precautions
attached to products shall be
properly observed and applied to
the workers.
Major Compliance
There was an assessment of noise levels in the POM on 15
Jan 2015 by Haris Consultant Firm. Work areas that are
identified with high noise levels exceeding 85dB are the boiler
station, engine room and sterilization unit.
Annual audiometric test conducted. For the year 2015 the test
was carried out on the 18 Aug 2015 and the results are yet to
be received. Baseline audiogram and occupational and
medical history records of workers maintained.
The employees exposed to high noise levels were interviewed.
The workers are aware of the danger of hearing loss due to
prolonged exposure to high noise. The workers knew about
the complaints process and mechanism available.
“Permit to work” system applied at the POM. Staff and workers
have been trained and certified by NIOSH for gas entrant and
stand-by involving work in confined space.
Appropriate PPE (safety boots, safety helmets, rubber boots,
cartridge masks, safety goggles, gloves, overalls, ear plugs,
ear mufflers) verified to be provided to and being used by the
workers. Associated training provided to address safety and
health issues.
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Warning signs sighted at high noise areas and ear plugs and
ear mufflers to be worn. There are also warning signs to use
other PPE such as helmet and safety boots.
An audit for determining compliance with the minimum
standards had been conducted on all types of PPE used.
Adequate fire extinguishers and hose reels found to be located
at strategic locations, operational and maintained in good
conditions. Location map of fire extinguishers is available.
Total number of fire extinguishers are 30 and a random check
was carried out during audit with the location plan.
First Aid equipment was available at POM, estates and at
worksites. Samples of First Aid box was checked and contents
found to be complete and in usable order during field visit.
Training for workers in First Aid was carried out in the mill and
estates and records maintained.
The POM and estates have established their accident reporting
KPI and incident monitoring implemented.
Yearly reporting of JKKP8 regulations was submitted to JKKP
on time, i.e. in January of each year. The Safety & Health
Officer maintains records on the rate of accidents to workmen,
trends in rate of accidents, fatalities and non-fatalities captured
to prevent mishaps.
Health and safety plan are made publicly available at the mill.
4.7.3 All workers involved in the
operation shall be adequately
trained in safe working practices
(see Criterion 4.8). Adequate and
appropriate protective equipment
shall be available to all workers at
the place of work to cover all
potentially hazardous operations,
such as pesticide application,
machine operations, and land
preparation, harvesting and, if it is
used, burning.
Major Compliance
Training programme planned for year 2015 includes all
categories of workers. Appropriate trainings on safe working
practices was conducted according to the programme
scheduled viewed at the mill and is satisfactory.
OSH training programme and training records were available.
PPEs were provided and replaced when damaged. There is a
record maintained on issuance and replacement of PPE.
4.7.4 The responsible
person/persons shall be identified.
There shall be records of regular
meetings between the responsible
person/s and workers. Concerns
of all parties about health, safety
and welfare shall be discussed at
these meetings, and any issues
raised shall be recorded.
Major Compliance
Workers insurance is with SOCSO. It was viewed during audit.
First aid kits were available at the work site.
Meetings conducted are minuted for record purpose and
available for auditor during visit.
4.7.5 Accident and emergency
procedures shall exist and
instructions shall be clearly
understood by all workers.
Accident procedures shall be
available in the appropriate
language of the workforce.
Assigned operatives trained in
First Aid should be present in
both field and other operations,
and first aid equipment shall be
available at worksites. Records of
Quarterly review of accident cases had been carried out.
Accident and emergency procedures had been written in
English and Bahasa Malaysia and were briefed to staff and
workers, contractors and visitors.
Complied
First Aid Boxes are seen in the field with the mandore. They
are adequately equipped in Umas 4 and Umas 6 estates.
However, at Umas 2/3 Estate Block 9, First Aid Medical Kit
was not available during the harvesting operation.
This is a noncompliance against the requirement for First
Aid to be present in field operation.
Complied
Minor NC #
NR-02
(188296-W)
all accidents shall be kept and
periodically reviewed.
Minor Compliance
4.7.6 All workers shall be
provided with medical care, and
covered by accident insurance.
Minor Compliance
4.7.7 Occupational injuries shall
be recorded using Lost Time
Accident (LTA) metrics.
Minor Compliance
Page 29 of 75
Medical care had been provided to all the workers.
The workers affected by accidents had received adequate
treatment and the relevant claims were received.
Complied
Records on Lost Time Accident (LTA) metrics had been
Complied
Criteria 4.8
All staff, workers, smallholders and contract workers are appropriately trained.
Indicators
Compliance
4.8.1 A formal training programme
shall be in place that covers all
aspects of the RSPO Principles
and Criteria, and that includes
regular assessments of training
needs and documentation of the
programme.
Major Compliance
The mill maintains the record of staff workers and contract
workers who have underwent training.
A formal training programme covering all aspects of RSPO
principles and criteria is available.
Training programme conducted were all documented and
viewed during mill visit.
Complied
4.8.2 Records of training for each
employee shall be maintained.
Minor Compliance
Records on training were maintained for each employee was
viewed and are in order.
Complied
Principle 5: Environmental responsibility and conservation of natural resources and biodiversity
Criterion 5.1
Aspects of plantation and mill management, including replanting, that have environmental impacts are identified,
and plans to mitigate the negative impacts and promote the positive ones are made, implemented and monitored,
to demonstrate continual improvement.
Indicators
Compliance
5.1.1 An environmental impact
assessment (EIA) shall be
documented.
Major Compliance
The Environmental Aspect and Impacts Assessment
conducted for the POM and estates had included the
identification of aspects from mill and field activities that
includes fertilizing, spraying, pest control, transportation of
FFB, domestic & scheduled waste disposal, landfills and road
maintenance. The assessment has also included the
participation from the smallholders under the FELDA Settlers
Scheme.
Complied
5.1.2 Where the identification of
impacts requires changes in
current practices, in order to
mitigate negative effects, a
timetable for change shall be
developed and implemented within
a comprehensive management
plan. The management plan shall
identify the responsible
person/persons.
Minor Compliance
Management plan for mitigation of impacts, timeframe for
action and responsible persons were identified and had been
implemented progressively at the PMU.
The responsible persons identified were the assistant
managers for the implementation and monitoring of
actions/activities stated in the management plan.
The Management Plan/Action Plan documented and
implemented to mitigate negative impacts and promote
positive ones such as:
• Biogas plant for power generation at POM;
• Upgrading of POM operations and POME treatment;
• Recycling of fertilizer bags, paper, used PPE, tyres and
chemical containers for pesticide mixing;
Complied
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Page 30 of 75
• Scheduled Wastes storage and disposal;
• Building new roads, new housing and related facilities for
workers at POM and estates;
• Monitoring and maintenance of designated riparian buffer
zones ;
• Ongoing replanting planned at the estates
For the POM and estates, there was no major change in
current practice and the identified impacts since the
establishment of the above documents.
5.1.3 This plan shall incorporate a
monitoring protocol, adaptive to
operational changes, which shall
be implemented to monitor the
effectiveness of the mitigation
measures. The plan shall be
reviewed as a minimum every two
years to reflect the results of
monitoring and where there are
operational changes that may
have positive and negative
environmental impacts.
Minor Compliance
The Management Plan included an ongoing monitoring of the
effectiveness of the mitigation measures. It is intended to
review the plan next year to reflect the results of monitoring.
Complied
Criterion 5.2
The status of rare, threatened or endangered species and other High Conservation Value habitats, if any, that exist
in the plantation or that could be affected by plantation or mill management, shall be identified and operations
managed to best ensure that they are maintained and/or enhanced.
Indicators
Compliance
5.2.1 Information shall be collated
in a High Conservation Value
(HCV) assessment that includes
both the planted area itself and
relevant wider landscape-level
considerations (such as wildlife
corridors).
Major Compliance
The ‘HCV Assessment’ interim report for Umas PMU
Grouping have been collated by the FGVPM Sustainability
team from HQ, together with appointed RSPO approved HCV
consultant , Aksenta and reviewed in 29 March 2014, and had
incorporated feedbacks provided by the various governmental
agencies such as Department of Forestry , Sabah Wildlife
Department (Tawau) , Environmental Protection Department
and Department of Irrigation and Drainage, as well as local
community representatives and local enterprises- contractors,
transporters & suppliers.
This HCV Assessment use the following guidelines (HCV
Toolkits):
1. The High Conservation Value Forest Toolkit, ProForest,
2003,
2. High Conservation Value Forest (HCVF) Toolkit for
Malaysia: A national guide for identifying, managing and
monitoring High Conservation Value Forest, WWF – Malaysia,
2009,
The report had covered the overall landscape of the Felda
Umas PMU areas in the Felda Umas-Tawau (Sabah) region,
potential HCV areas which are bordering with any forest
reserve, local community and other external parties.
The PMU estates borders areas outside the PMU with
potential HCV. Such areas were identified as follows:
(a) Bukit Umas Bahagian Utara (potential HCV 4.2, HCV
1.4, HCV 3), forested area totaling 11.4 hectares.
(b) Bukit Umas Bahagian Selatan (potential HCV 4.2,
HCV 1.4, HCV 3), forested area totaling 21.6 hectares.
Complied
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Page 31 of 75
Although no HCV areas were found inside the PMU,
conservation areas/environmentally sensitive areas had been
identified and being monitored. The conservation areas are
stretches of riparian buffer zones along river tributaries (Anak
Sungai Paya – 22.0 ha HCV 4.2 and Sungai Udin or Sungai
Umas – 9.7 ha HCV 4.2) that pass through the estates.
Management Plan/Action Plan documented in all the estates
with specific actions to be taken by the Estate Manager /
Assistant Manager, including the maintenance and monitoring
of buffer zones and placement of appropriate signages.
The environmentally sensitive areas were inspected on site
and found to be generally satisfactory.
5.2.2 Where rare, threatened or
endangered (RTE) species, or
HCVs, are present or are affected
by plantation or mill operations,
appropriate measures that are
expected to maintain and/or
enhance them shall be
implemented through an action
plan.
Major Compliance
5.2.3 There shall be a programme
to regularly educate the workforce
about the status of these RTE
species, and appropriate
disciplinary measures shall be
instigated in accordance with
company rules and national law if
any individual working for the
company is found to capture,
harm, collect or kill these species.
Minor Compliance
5.2.4 Where an action plan has
been created there shall be
ongoing monitoring:
• The status of HCV and RTE
species that are affected by
plantation or mill operations shall
be documented and reported;
• Outcomes of monitoring shall
be fed back into the action plan.
Minor Compliance
5.2.5 Where HCV set-asides with
existing rights of local communities
have been identified, there shall
be evidence of a negotiated
agreement that optimally
safeguards both the HCVs and
these rights.
Minor Compliance
Overall, the recommendations and feedback provided by the
various parties during their HCV consultation has been
considered in the ‘HCV Identification and Management Plan
Areas’ at the respective estates. There were no HCV areas
applicable to this PMU.
Regular patrols on a weekly basis within the PMU had been
carried out and recorded by the respective Estate Executives
to monitor the conservation/buffer zone areas. The occasional
sightings of various types of wildlife encountered were found to
have been recorded. The past cases of encroachments by
elephants had been noted and appropriate actions taken by
the estate management in reporting to the Sabah Wildlife
Department – Tawau District Office.
Complied
There is evidence of commitment to discourage any illegal
hunting, fishing or collecting activities via the signages erected
and regular patrols to monitor any prohibited activities..
The training programme to regularly educate the workforce
and community about the status of RTE species was
established with ongoing consultation with the local wildlife
authorities. The workforce and local communities have been
made aware to report the sighting of various types of wildlife.
observation # 1of 1 verified to be effective.
Complied
Management plans have been suitably established for
monitoring the status of potential HCV and RTE species that
can be affected by plantation as well as mill operations. The
significant RTE affected is the Asian elephants which were
occasionally encroaching into the plantation areas which were
immature. Outcomes are reviewed by management and
recorded and fed-back into the management plans.
Complied
It was verified that there has been no instance of HCV setaside that conflicts with the rights of local communities at this
PMU. Thus negotiated agreement of such nature is not
applicable.
Complied
Criterion 5.3
Waste is reduced, recycled, re-used and disposed of in an environmentally and socially responsible manner.
(188296-W)
Page 32 of 75
Indicators
Compliance
5.3.1 All waste products and
sources of pollution shall be
identified and documented.
Major Compliance
Following waste products and sources of pollution have been
identified and documented at the PMU: scheduled waste,
domestic waste, clinical waste, recyclable wastes (metal,
plastic, paper, glass) and mill wastes (EFB, fibre, boiler ash,
POME). Stack emissions and boiler ashes were monitored
and controlled at the PMU.
Segregation of wastes, i.e. general wastes and scheduled
wastes was verified. Proper storage areas were identified for
the storage of the recyclable wastes at the mill and estates.
The mill and estates also have a proper Scheduled Waste
Store for storing scheduled waste until time of disposal by
DOE authorized waste disposal contractors.
Scheduled Waste identified included spent hydraulic oil (SW
306), spent lubricant oil (SW 305), used chemical
containers/drums (SW 409), used filters (SW 410) and used
cotton, rag, leather glove (SW 410).
Appropriate secondary containment for the diesel skid tanks,
chemical and scheduled waste storage areas was verified to
be maintained.
Complied
5.3.2 All chemicals and their
containers shall be disposed of
responsibly.
The scheduled waste storage area had restricted access to
authorized personnel only. Chemical and empty containers
were appropriately segregated and stored. MSDS/CSDS
instructions were displayed and found to be followed.
All scheduled wastes have been disposed by licensed
contractors within 180 days as stated. Disposal of scheduled
wastes verified to be in compliance with EQ (Scheduled
Wastes) Regulation 2005.
The scheduled waste disposal was done with proper
documentation submitted by the DOE licensed SW contractor,
which is adequately filed and available at site. E-consignment
notes completed and retained.
It was verified on-site that the records and related
documentation has been satisfactorily maintained at the Mill
and respective estates. Examples are Summary Report of
SW, Summary Report of Consignment Note and Consignment
Notes for Scheduled Wastes.
Complied
Major Compliance
5.3.3 A waste management and
disposal plan to avoid or reduce
pollution shall be documented and
implemented.
Minor Compliance
The mill and estates have established and documented waste
management and disposal plans to avoid or reduce pollution.
These operational plans covered the waste products and
sources of pollution identified in the mill and estates. Thus
the corrective action taken on previous assessment NCR
# 6 of 7 verified to be effective.
The domestic waste is disposed by an appointed contractor
into landfills located within the Felda complex area. The
designated landfill areas at the estates were verified to be at
least 50 m away from any streams/water sources, to minimize
the risk of contamination of water sources. The landfills were
verified to conform to the landfill construction specifications.
Fertilizer bags are recycled and the empty chemical (HDPE)
drums are reused within the estates.
Recycling of crop residues / biomass (i.e. EFB and POME)
had been implemented. Management EFB application plans
and progress reports were verified to be in order.
(188296-W)
Page 33 of 75
Recycling bins of three different colour codes for specific
recycle waste were available in the POM and estates and
were used for solid waste segregation and recycling.
Sewage from the staff, workers and smallholders housing
goes to the sewage facility. Programme initiated to segregate
organic waste from general waste.
Criterion 5.4
Efficiency of fossil fuel use and the use of renewable energy is optimised.
Indicators
Compliance
5.4.1 A plan for improving
efficiency of the use of fossil fuels
and to optimise renewable energy
shall be in place and monitored.
Minor Compliance
The use of energy in palm oil mill and line site was monitored
monthly to compare the energy usage against the production
of CPO. Electricity generation was through steam turbine and
boiler where palm fiber and PK shells were used as renewable
energy/fuel.
The Biogas Plant supplied electricity to the Felda complex and
also to the POM.
Monthly records of energy consumption of non-renewable and
renewable fuel per metric tonne of palm product at the POM
were available.
Complied
At POM, monthly energy usage is monitored and is an
average of 0.75 kWh /MT of FFB processed and diesel
consumption is an average of 1.21 litres/MT of FFB for the
period Jan-Jul 2015.
At the estates, diesel consumption per metric ton FFB was
also monitored on a monthly basis. Currently monthly
consumption ranging from 0.6 – 1.38 litres/MT of FFB
processed.
Criterion 5.5
Use of fire for preparing land or replanting is avoided, except in specific situations as identified in the ASEAN
guidelines or other regional best practice.
Indicators
Compliance
5.5.1 There shall be no land
preparation by burning, other than
in specific situations as identified
in the ‘Guidelines for the
Implementation of the ASEAN
Policy on Zero Burning’ 2003.
The PMU had adhered to the FELDA Group policy of ‘Zero
Open Burning’ and SOP “Menebang dan Mencincang Batang
Sawit” dated 01 Jun 2012 for all replanting at the estates.
Contractors appointed for land clearing, felling and chipping
were explicitly given instructions that open burning is
prohibited.
No evidence of open burning was found during on-site
inspection at the estates.
Complied
The PMU has adhered to the ‘Zero Burning‘ Policy for
replanting at the estates. Previous crop felled were
appropriately chipped and disposed back to the soil according
to the practices required. Pheromone traps were noted to be
placed at strategic locations at the estates undergoing
replanting. There has been no significant rhinoceros beetle
infestation in the maintained records of the PMU estates at the
time of assessment. This was verified during the on-site field
inspection.
Complied
Major Compliance
5.5.2 Where fire has been used for
preparing land for replanting, there
shall be evidence of prior approval
of the controlled burning as
specified in ‘Guidelines for the
Implementation of the ASEAN
Policy on Zero Burning’ 2003.
Minor Compliance
Also, there was no evidence of any burning of domestic waste
at the housing line sites and at the sanitary landfills of the
estates during on site field assessment. Sanitary landfills are
located far away from the villages and water sources.
(188296-W)
Page 34 of 75
Criterion 5.6
Plans to reduce pollution and emissions, including greenhouse gases, are developed, implemented and monitored.
Indicators
Compliance
5.6.1 An assessment of all
polluting activities shall be
conducted, including gaseous
emissions; particulate/soot
emissions and effluent (see
Criterion 4.4).
Major Compliance
The PMU had carried out an environmental impact
assessment and identified the potential polluting activities at
the POM and estates that include discharge to waterways,
gaseous emissions to air and contamination on land.
Mill gas emissions as monitored online by DOE using the
Continuous Emissions Monitoring System (CEMS) is
maintained and verified to be within permissible limits of DOE.
Average opacity and duration exceeding permissible limits
found to comply with DOE regulation.
No violations and/or compounds have been received from
DOE as to date.
POME treatment and monitoring is monitored and verified to
conform to DOE regulations.
Monitoring of noise levels at the mill has been carried out.
Noise levels at the boiler station and the sterilization unit were
identified to be above 85 dB. Ear mufflers have been issued
and seen to be worn by workers at those locations.
As documented in the HIRAC table, PPE use and audiometric
examination used as control measures to prevent hearing loss
of mill workers.
Complied
5.6.2 Significant pollutants and
greenhouse gas (GHG) emissions
shall be identified, and plans to
reduce or minimise them
implemented.
Identification of significant pollutants and greenhouse gas
(GHG) emissions has been done, e.g. POME, diesel / fuel and
fertilizer. Their usage have been recorded and documented at
the PMU. GHG emissions have been monitored and compiled
for year 2014/2015. The PMU intends to review the plans to
further reduce or minimize their GHG emissions for year 2015.
Complied
Major Compliance
5.6.3 A monitoring system shall be
in place, with regular reporting on
progress for these significant
pollutants and emissions from
estate and mill operations, using
appropriate tools.
Minor Compliance
The PMU has not complied with the requirement for
submission of their GHG emission report (using PalmGHG
or an equivalent) to RSPO Secretariat for review by the
ERWG during the implementation period. If using tools
other than PalmGHG, the PMU is required to submit these
tools and their calculations for endorsement by RSPO
well before their assessment.
Monitoring and reporting of the significant pollutants to water,
gaseous emissions to air and contamination on land are in
place.
Tools and systems used include the DOE online CEMS
monitoring for air emissions, water quality at discharge points
as per DOE regulations and Scheduled Waste disposal were
adhering to DOE requirements.
It was verified that the POME is treated using aerobic,
anaerobic ponds and additionally through ‘Bio-flow’ and
Clarifier tanks before the final discharging point.
Water samples were taken every month at the final discharge
point of the palm oil mill effluent pond. Water samples also
taken at monthly interval at upstream and downstream of
waterways. The water samples were tested and test reports
analyzed to ensure compliance to DOE requirements. Results
verified to have met the permissible regulatory limits for pH,
BOD, COD, Total Solids, Suspended Solids, Oil & Grease,
Ammoniacal Nitrogen and Total Nitrogen.
Minor NC#
OCL-01
(188296-W)
Page 35 of 75
Over the period Jan to Jun 2015, the BOD levels ranged from
43 ppm to 92 ppm with an average BOD level of 68 ppm. The
DOE requirement is < 100 ppm. Records maintained were
verified to have met the permissible regulatory limits.
The discharged water is 100% used for land application into
the estates.
Principle 6: Responsible consideration of employees, and of individuals and communities affected by
growers and mills
Criterion 6.1
Aspects of plantation and mill management that have social impacts, including replanting, are identified in a
participatory way, and plans to mitigate the negative impacts and promote the positive ones are made, implemented
and monitored, to demonstrate continual improvement.
Indicators
Compliance
6.1.1 A social impact assessment
(SIA) including records of
meetings shall be documented.
Major Compliance
The Social Impact Assessment (SIA) dated 29 Mar 2014
prepared by Aksenta for both Umas and Kalabakan PMU were
verified. The SIA covers all potential impact factors including
access and use rights, economic livelihood, subsistence
activities, etc.
Complied
Furthermore, Umas POM and Umas 2/3 estate also conducted
an internal assessment through distribution and collection of
survey form on 22 May 2015
In addition to the SIA, the estate managements are also
monitoring the welfare of the scheme smallholders through
monthly reports submitted to the regional office. The report
included all social of the society aspects such students’
achievement, education and assistance to those with special
care, religious and ethical development plan, social
delinquency among society members, funding distribution and
monitoring of the small enterprises, etc.
the assessment has been done
with the participation of affected
parties.
Major Compliance
The participation of both internal and external stakeholders
(including local from Governmental organizations) during the
main Stakeholder Consultation was evident with the list of
participants recorded. Minutes of meetings as appended to the
SIA Report were maintained as records. List of stakeholders
were verified and included Felda settlers, school teachers,
auxiliary police, government bodies, neighbouring estates and
small holders, management staff and workers (incl.
representative of migrant workers i.e. Indonesians),
contractors/suppliers and health clinic staff.
The social impact assessment was also conducted through the
distribution of questionnaire form and weekly house visit by the
estate managements.
Complied
6.1.3 Plans for avoidance or
mitigation of negative impacts and
promotion of the positive ones,
and monitoring of impacts
identified, shall be developed in
consultation with the affected
parties, documented and
timetabled, including
responsibilities for implementation.
Major Compliance
Included in social documents in each estate visited are plans
for avoidance or mitigation of negative impacts and the
promotion of the positive ones, e.g. in Felda Umas 2/3 estate,
the mitigation plans dated 22 May 2014 was prepared by
Andryanto Salimin, Asst. Manager and signed by Ahmad
Johari, Estate Manager. Timetables of implementation and
person in-charge are clearly identified in the plan.
Complied
(188296-W)
6.1.4 The plans shall be reviewed
as a minimum once every two
years and updated as necessary,
in those cases where the review
has concluded that changes
should be made to current
practices.
There shall be evidence that the
review includes the participation of
affected parties.
Minor Compliance
6.1.5 Particular attention shall be
paid to the impacts of smallholder
schemes (where the plantation
includes such a scheme).
Minor Compliance
Page 36 of 75
The PMU has planned to review the plans above every year
for follow-up and updating to current practices. The review is
to include the participation of affected parties. The revision
was conducted through survey method which questionnaire
forms were distributed and analysed. In Felda Umas 2/3 estate
for example, latest mitigation plan dated 22 May 2014
prepared by Andryanto Salimin, Asst. Manager and signed by
Ahmad Johari, Estate Manager.
Complied
All estates visited are developed by the settlers, except Felda
Umas 6. The settlers are the main party focused during the
social impact assessment. Positive impacts such as increased
work opportunities, increased income and improved living
standards are identified among the settlers and their second
generation. As mentioned above, social issues among the
settlers are closely monitored and reported to Felda regional
office by the Social Development Assistant [SDA].
Complied
Criterion 6.2
There are open and transparent methods for communication and consultation between growers and/or millers, local
communities and other affected or interested parties.
Indicators
Compliance
6.2.1 Consultation and
communication procedures shall
be documented.
Major Compliance
Policy on industrial relations, i.e, “Polisi Perhubungan Sosial”,
for internal and external communication and consultation is
available. In Scheme Smallholder estates audited, at least 3
different meetings between the Felda management office and
the Scheme Smallholders conducted every month.
Complied
Among available channels of communications between the
management and affected or interested parties are, the Joint
Consultative Committee [JCC], gathering with Felda Scheme
Smallholders, Jawatankuasa Kemajuan dan Keselamatan
Kampung/Rancangan [JKKR], Gerakan Persatuan Wanita
[GPW], etc. All of these meetings are conducted monthly.
Other than meetings and gatherings, affected parties also
have access to workplace inspections, suggestion boxes,
housing maintenance request forms to raise their concerns.
All these meetings are minuted and activities are recorded.
6.2.2 A management official
responsible for these issues shall
be nominated.
Minor Compliance
Organisation charts in all PMUs visited show that different
responsible persons are nominated for different sectors of
stakeholders. Interviews with mill and estate managers verified
the understanding of their roles and responsibilities. Some
examples assigned staff to attend social issues are;
1. Mr. Dharma Suria Sidek through assignment letter for as
Social Officer dated 1 July 2015 signed by Ahmad Johari,
Estate Manager in Felda Umas.
2. Mr. Mr. Beliney Justin through assignment letter for as
Social Officer dated 11 June 2015 signed by Yusof Sidek,
Estate Manager in Felda Umas 4.
6.2.3 A list of stakeholders,
records of all communication,
including confirmation of receipt
and that effort are made to ensure
understanding by affected parties,
and records of actions taken in
response to input from
stakeholders, shall be maintained.
It was found in Umas 2/3, 4 and 6 Estates that the
stakeholder lists had not include some parties who have
direct interest in the business of the Organisation, e.g.
schools, clinics, Yayasan Peduli, neighbouring estates
not belonging to Felda group, Auxiliary Police, spouses of
foreign workers.
This had been raised as a Minor NC at Umas 5 and 6
Complied
Major NC #
JMD-01
(188296-W)
Minor Compliance
Page 37 of 75
Estates during the Main Assessment. Since this NC is
recurring, it is now graded as a Major NC.
Internal stakeholders may raise their concerns through
different communication channels as mentioned in 6.2.1.
External stakeholders may specifically raise their concerns
through suggestion boxes and complaint form, i.e. “Rekod
Pertanyaan Dan Maklumbalas” provided by each PMU. There
are also records sighted where external stakeholders
communicated with the PMUs with some specific requests,
e.g. donations. All these requests were responded and
maintained properly.
Criterion 6.3
There is a mutually agreed and documented system for dealing with complaints and grievances, which is
implemented and accepted by all affected parties.
Indicators
Compliance
6.3.1 The system, open to all
affected parties, shall resolve
disputes in an effective, timely and
appropriate manner, ensuring
anonymity of complainants and
whistleblowers, where requested.
Major Compliance
The PMU has an established and documented system for
dealing with complaints and grievances and it was
implemented through Manual Lestari 1A [ML-1A/L2-PR4(0)].
Complied
6.3.2 Documentation of both the
process by which a dispute was
resolved and the outcome shall be
available.
Minor Compliance
Complaints and grievances are handled by respective
responsible persons. Outcomes from the actions taken are
recorded in different manners, e.g. meeting minutes and
payment vouchers to contractors. Date of action
commencement and status of each action are stated clearly.
Respect of anonymity and protection of complainants is
provided through “Polisi Pemberian Maklumat”, dated 18 Jan
2013 signed by Dato’ Sabri Ahmad, Group President.
The record shows that ‘Complaints and Grievances Book’ in all
estates visited are still active in recording complaints/requests
made by employees and Scheme Smallholders. However, in
most cases, complaints received through regular meetings and
house visits conducted at the settlers level. Latest entry in
grievance book in Felda Umas 4 was on 12 Aug 2014 from
Salam Kassim regarding status of investment in Koperasi
Permodalan Felda [KPF].
Complied
Criterion 6.4
Any negotiations concerning compensation for loss of legal, customary or user rights are dealt with through a
documented system that enables indigenous peoples, local communities and other stakeholders to express their
views through their own representative institutions.
Indicators
Compliance
6.4.1 A procedure for identifying
legal, customary or user rights,
and a procedure for identifying
people entitled to compensation,
shall be in place.
Major Compliance
No cases requiring any negotiation or compensation pertaining
to these criteria.
There have been no changes in this status as at the period of
verification on site.
Complied
6.4.2 A procedure for calculating
and distributing fair compensation
(monetary or otherwise) shall be
established and implemented,
monitored and evaluated in a
participatory way, and corrective
actions taken as a result of this
evaluation. This procedure shall
take into account: gender
At the time of audit, there were no borders which were directly
adjacent to any villages or native land with the FELDA
Scheme Smallholders. The FELDA Scheme Smallholders
operations are based on approval from state government.
Therefore, no cases requiring any negotiation or compensation
pertaining to these criteria.
Complied
(188296-W)
Page 38 of 75
differences in the power to claim
rights, ownership and access to
land; differences of transmigrants
and long-established communities;
and differences in ethnic groups’
proof of legal versus communal
ownership of land.
Minor Compliance
6.4.3 The process and outcome of
any negotiated agreements and
compensation claims shall be
documented, with evidence of the
participation of affected parties,
and made publicly available.
Major Compliance
No cases requiring any negotiation or compensation pertaining
to these criteria.
There have been no changes in this status as at the period of
verification on site.
Complied
Criterion 6.5
Pay and conditions for employees and for contract workers always meet at least legal or industry minimum
standards and are sufficient to provide decent living wages.
Indicators
Compliance
6.5.1 Documentation of pay and
conditions shall be available.
Major Compliance
Only local workers are hired at the Felda Umas POM and in all
the estates offices. However, the settlers cooperatives and
contractors providing agricultural services to the Scheme
Smallholders hired both local and foreign workers.
Documentation and conditions of pay for foreign workers hired
in Felda Umas 6 are available for verification. Employment
agreement with foreign workers, who are mostly from
Indonesia, stated all statutory fringe benefits and eligible
incentives, e.g. working hours, overtime, leave and medical
benefits, maternity leave for women, insurance coverage,
deductions, resignation notice period, company rules.
The payment slips for foreign workers at the Felda Umas 6
sighted are easy to understand and this fact was further
verified with migrant workers. Payments are made latest by 7th
of each month. Payment slips for foreign and local workers
hired by the contractors and settlers’ cooperatives also verified
as compliance to the Minimum Wages Order 2012.
Holidays entitlements as required by the laws are satisfactorily
fulfilled, e.g. annual leaves, public holidays and maternity
leave. Payments for unused annual leaves in December 2014
were sighted at Felda Umas 6 office.
Felda Umas 6, contractors and setters’ cooperative who
foreign as well as local workers in their employment, provide
free housing and clean water supply, free electricity, medical
benefits, insurance cover and basic amenities that over all
constitutes decent living for the employees.
Complied
6.5.2 Labour laws, union
agreements or direct contracts of
employment detailing payments
and conditions of employment
(e.g. working hours, deductions,
overtime, sickness, holiday
entitlement, maternity leave,
reasons for dismissal, period of
notice, etc.) shall be available in
the languages understood by the
workers or explained carefully to
them by a management official.
Minor Compliance
Offer letters and signed “Pengakuan Penerimaan Syaratsyarat Perkhidmatan Petugas Syarikat Kumpulan Felda & Kod
Etika dan Tatalaku Petugas Syarikat Kumpulan Felda yang
berkuatkuasa Mulai 1 Januari 2010” for local workers are
sighted.
Documented employment contract, i.e. “Surat Perjanjian
Pekerjaan diantara Felda Global Ventures Plantations (M)
Sdn. Bhd. (974143 – H) dengan Pekerja Asing Indonesia” for
foreign workers hired by Felda Umas 6 were sighted during
the audit. The document covers all issue such as working
hours, deductions, overtime, sickness, holiday entitlement,
maternity leave, and reasons for dismissal, period of notice
Complied
(188296-W)
Page 39 of 75
made available in Bahasa Malaysia which is understood by the
workers.
In July 2015 field workers report submitted by Felda Umas 6 to
Felda Regional Office in Lahad Datu listed a few workers
receiving less than RM900 as required in minimum wages
regulation due to absent from work, e.g.
Amirullah Helleng
absent 4 days
Halim Umar
abent 6 days
Allan Librea
absent 4 days
Payment for Sulastri Basri in July 2015 was also found did not
meet the minimum wages of RM900 even though she has no
absent day in that particular month. To reach RM34.62/day,
target for loose fruit collection should be 0.27MT/per day with
the rate RM130/MT. Review of her productivity level showed
she did not reach minimum target required per day for the
works assigned to her. Out of 24 offered days, she was able to
collect loose fruits more than the minimum target only for 4
days, the rest of the month she collected less than 0.20
MT/day.
Working conditions of workers hired by contractors and
settlers cooperative are satisfactory. No signed contract, but
basic understanding between the contractors and the foreign
workers are type of jobs offered, rate and payment period
should be fulfilled satisfactorily. Passports, permits and
insurance are managed by the contractors. Documents for
renewal of work permits, e.g. FOMEMA and insurance were
verified.
It was also found the workers received more than required
minimum wages if the workers reached the daily target and
working the whole month without absent. Payment is
calculated based on piece rate, thus the workers have to reach
certain target per day as well in order to reach the minimum
pay of RM900/month. However, the rate offered is higher than
what is offered by Felda but comes with lesser fringe benefits.
6.5.3 Growers and millers shall
provide adequate housing, water
supplies, medical, educational and
welfare amenities to national
standards or above, where no
such public facilities are available
or accessible.
Minor Compliance
The Workers’ Minimum Standard of Housing and Amenities
Act 1990 (Act 446) is yet to be enforced by Sabah Labour
Department. However, the PMU is noted to have provided
adequate amenities to their local workers, foreign workers as
well as the Scheme Smallholders.
Site visits to foreign workers’ quarters as well as the Scheme
Smallholders housing and interviews with their dependents
revealed their general satisfaction with their housing conditions
and amenities.
Housing, electricity and water supply
All Felda staff, Scheme Smallholders and foreign workers are
provided with proper housing. Electricity and water billing
system for Felda Staff and scheme smallholders is based on
pay-per-use but free-of-charge for foreign workers. 24-hour
electricity and water supply to all residents in the complex.
Rubbish is collected every third day. Foreign workers hired by
the contractors also provided with proper accommodation but
on a rental basis.
However, it was found in Umas 6 Estate, at least six
families from two separate blocks in foreign workers
housing quarters are sharing one common working toilet.
The toilet facility is inadequate for daily conducive living.
Minor NC #
JMD-01
(188296-W)
Page 40 of 75
Schools
For local children, includes children of Felda staff and Scheme
Smallholders, there are government primary, secondary and
religious schools in the vicinity of the PMUs. Transport is
provided free for schools children daily.
Foreign workers are not allowed to bring their family from
abroad. However for foreign workers who had been in Sabah
before immigration enforcement of the regulation, their
children are schooled in a privately managed school, i.e.
Yayasan Peduli. Felda is responsible for the maintenance of
the school building and contributing to the wages of the
teachers. Transport to and from the school for foreign workers
children is provide free of charge.
Sundry shops
Sundry shops and other facilities are available in the vicinity of
the PMUs, e.g. banks, petrol station, fresh market, night
market, restaurants and other eating places.
Crèche ( Rumah Asuhan Kanak-kanak)
Government managed kindergartens, i.e. Tadika KEMAS, are
available in all estates visited for pre-school children. There is
a crèche in Felda Umas 6 that provides baby-sitting services
during working hours to workers’ children. The crèche showed
that it was in reasonably clean condition. Crèche ayah are
well trained on how to use the medical kits provided in every
crèche.
Medical clinics
A government managed clinics is available at the vicinity of the
PMUs. Medical allowance limit for married Felda staff is
RM400/year and bachelor staff is RM200/year. Foreign
workers hired by Felda are entitled for RM200/year of medical
allowance. Transport to and from the clinics are provided free
for Felda staff and the foreign workers. Felda foreign workers
are covered by insurance underwritten by Etiqa Takaful, i.e.
through Foreign Workers Compensation Scheme. The
insurance are still valid at the time of audit.
Contractors hired foreign workers are also covered by
insurance as part of the requirement for awarding a contract
and in acquiring valid working permit.
6.5.4 Growers and millers shall
make demonstrable efforts to
monitor and improve workers’
access to adequate, sufficient and
affordable food.
Minor Compliance
Food for the Felda staff, Scheme Smallholder and foreign
workers are provided through sundry shops at the vicinity of
the PMUs. Most of the sundry shops are operated by the
Scheme Smallholders.
Complied
Criterion 6.6
The employer respects the rights of all personnel to form and join trade unions of their choice and to bargain
collectively. Where the right to freedom of association and collective bargaining are restricted under law, the
employer facilitates parallel means of independent and free association and bargaining for all such personnel.
Indicators
Compliance
6.6.1 A published statement in
local languages recognising
freedom of association shall be
available.
Major Compliance
The published statements of policy “Kebebasan Menganggotai
Kesatuan/Khidmat Sukarela”, dated 28 Jun. 2011 signed by
Dato’Dzulkifli Abd. Wahab, Pengarah Besar Felda, recognises
the employee’s freedom of association, was found to be
available and widely displayed in all notice boards of the
PMUs. This policy is available in Bahasa Malaysia which can
be understood by majority of the workers. All non-executive
Complied
(188296-W)
Page 41 of 75
Felda staff are members of Kesatuan Pekerja-Pekerja Felda
Palm Industries Sdn. Bhd. and all executives staff are
members of Persatuan Kakitangan Kanan Felda [PKKF].
Membership fees are between RM5-10 through monthly salary
deduction.
6.6.2 Minutes of meetings with
main trade unions or workers
representatives shall be
documented.
Minor Compliance
Both unions mentioned above meet annually. Minutes of
“Kesatuan Pekerja-Pekerja Felda Palm Industries Sdn. Bhd.”
meetings were not forwarded to the estates visited as no staff
from those estates are members of the regional committee.
Complied
Criterion 6.7
Children are not employed or exploited.
Indicators
Compliance
6.7.1 There shall be documentary
evidence that minimum age
requirements are met.
Major Compliance
The PMU has a policy of not employing child labour i.e.
persons below 17 years old in accordance with Employment
Act 265 as evidenced in “Polisi Pekerja Kanak-Kanak”, dated
20 Dec. 2010 signed by Dato’Dzulkifli Abd. Wahab, Pengarah
Besar Felda. This policy is displayed at strategic public places.
Complied
Employees and workers profile were sighted during the audit.
No underage workers found. This fact was further verified
through interviews with staff and workers in the PMUs.
Passport photos and birthdays of the foreign workers hired by
Felda Umas 6 were checked and none of them found to be
underage. Youngest foreign worker found was at the age of 19
with complete travel documents.
Criterion 6.8
Any form of discrimination based on race, caste, national origin, religion, disability, gender, sexual orientation, union
membership, political affiliation, or age, is prohibited.
Indicators
Compliance
6.8.1 A publicly available equal
opportunities policy including
identification of relevant/affected
groups in the local environment
shall be documented.
Major Compliance
The PMU has a publicly displayed documented policy on equal
opportunities, i.e. “Polisi Kesetaraan Peluang”, dated 20 Dis.
2010, signed by Dato’Dzulkifli Abd. Wahab, Pengarah Besar
Felda. The policy stressed on non-discrimination based on
race, caste, nationality, religion, gender, sexual orientation,
disability/handicap, and union/political affiliations. However,
positive discrimination for the benefit of certain society groups
may be allowed after consultation.
Complied
6.8.2 Evidence shall be provided
that employees and groups
including local communities,
women, and migrant workers have
not been discriminated against.
Major Compliance
Felda as an organisation adopted the “Polisi Pengambilan
Pekerja Asing” dated 1 Jul. 2013. The employment of foreign
workers was implemented without affecting the opportunities
for local communities.
Local workers at the POM and estate offices are covered
under SOCSO scheme, whilst, migrant workers working at
Felda Umas 6 are covered under Foreign Workers
Compensation scheme (FWCS) underwritten by Etiqa Takaful.
Insurance covers sighted shows validity at least until Apr.
2016.
Interviews with Felda Umas 6 estate foreign workers revealed
satisfaction with the PMUs for job opportunities and they enjoy
all common amenities like free housing, free water and
electricity supplies and medical care. They are aware that their
grievances can be raised through various channels, especially
the regular roll call meetings they are attending every morning.
Complied
(188296-W)
6.8.3 It shall be demonstrated that
recruitment selection, hiring and
promotion are based on skills,
capabilities, qualities, and medical
fitness necessary for the jobs
available.
Minor Compliance
Depending on the nature of work positions, The PMU
management takes into considerations the needs for technical
qualifications/experience and related skills in recruitment
selection, hiring and promotion exercises.
It was verified that the promotions to higher position at the
estates and POM were based on evaluations which
considered the skill, capabilities, qualities and medical fitness
of the employees. Thus, in the estates visited, some of foreign
workers are promoted to mandore and supervisor positions incharge of some inexperience local workers.
Page 42 of 75
Complied
Criterion 6.9
There is no harassment or abuse in the work place, and reproductive rights are protected.
Indicators
6.9.1 A policy to prevent sexual
and all other forms of harassment
and violence shall be implemented
and communicated to all levels of
the workforce.
Major Compliance
A documented policy to prevent sexual harassment and
violence “Polisi Gangguan Seksual dan Keganasan” is
available and publicly displayed, i.e. “Polisi Gangguan
Seksual Dan Keganasan”, dated 28 Jun. 2011 signed by Dato’
Dzulkifli Abd. Wahab, Pengarah Besar Felda and “Polisi
Gangguan Sesual Keganasan Serta Hak Kebebasan
Reproduksi”, at the POM dated 1 June 2014 signed by
Mohammed Emir Mavani Abdullah, President and Chairman of
FGV.
Gender committees or equivalent are formed, i.e. Kelab
Keluarga Dayabudi [KKD] in the POM and Gerakan Persatuan
Wanita [GPW] in the estates. All committee members are
aware of the policy and its complaints procedures. KKD
conducted a meeting in 13 June 2015 and discussion as well
as refreshing course on sexual harassment issues was
included.
Similarly, in all estates visited only female workers and staff
participated in Gender Committee meeting.
Thus, sexual policy and its related procedures have not
been well communicated to all levels of the workforce,
especially male workers and settlers. Furthermore, the
understanding of those who had been briefed with the
policy, e.g. female staff and GPW, were also very low.
Compliance
Major NC #
JMD-02
6.9.2 A policy to protect the
reproductive rights of all,
especially of women, shall be
implemented and communicated
to all levels of the workforce.
Major Compliance
The PMU’s commitment to protect the reproductive rights and
rights to have a family of the workers especially women is
evidently stated in the policy to prevent sexual harassment
and violence “Polisi Gangguan Seksual Dan Keganasan”,
dated 28 Jun. 2011 signed by Dato’ Dzulkifli Abd. Wahab,
Pengarah Besar Felda.
Local female staff is fully aware that they are entitled for two
months paid maternity leave. However, no female Felda staff
applied for maternity leave between 2014-2015.
Complied
6.9.3 A specific grievance
mechanism which respects
anonymity and protects
complainants where requested
shall be established, implemented,
and communicated to all levels of
the workforce.
Minor Compliance
Complaint and grievance procedures “Prosedur Menangani
Aduan dan Rungutan dan Polisi Pemberian Maklumat / whistle
blowing” are available to manage grievances and complaints
from internal and external stakeholders. “Polisi Pemberian
Maklumat” circulated in a memo dated 24 Feb. 2015 with
reference (1)FGVHB/GIA/WB (2015) specifically mentioned
protection/secrecy of the complainants. Manual Lestari 1A,ML!A/L2PR4(1), 7.0 “Perlindungan dan Kerahsiaan” also
specifically covered the secrecy of complainant identity.
Management confirmed that there has been no report of
sexual harassment in the PMU so far.
Complied
(188296-W)
Page 43 of 75
Criterion 6.10
Growers and millers deal fairly and transparently with smallholders and other local businesses.
Indicators
Compliance
6.10.1 Current and past prices
paid for Fresh Fruit Bunches (FFB)
shall be publicly available.
Onsite audit verified that the current and past prices paid for
FFB pricing were displayed at the Mill and Estate offices.
FFB price paid per delivery is also stated in each truck delivery
slip issued by the mill.
Complied
Pricing mechanism for FFB is fair and transparent. Price of
FFB was set based on MPOB approved price. FFB was also
graded by licensed graders based on MPOB specification.
Complied
that all parties understand the
contractual agreements they enter
into, and that contracts are fair,
legal and transparent.
Minor Compliance
Stakeholder consultation conducted during the assessment
involving suppliers, contractors, local and foreign workers
confirmed that they understand the contractual agreements
(such as terms and payment) they enter into with the PMU.
They also consider the business transactions as fair and
transparent.
Complied
6.10.4 Agreed payments shall be
made in a timely manner.
Minor Compliance
Agreed payments are made promptly within the 30-day of the
following month. Through interviews made, there is no
evidence to suggest of any unfair business practices with the
local businesses.
Complied
Minor Compliance
that growers/millers have
explained FFB pricing, and pricing
mechanisms for FFB and
inputs/services shall be
documented (where these are
under the control of the mill or
plantation).
Major Compliance
Criterion 6.11
Growers and millers contribute to local sustainable development where appropriate.
Indicators
Compliance
6.11.1 Contributions to local
development that are based on the
results of consultation with local
communities shall be
demonstrated.
The PMU’s contribution towards local communities had been
evidenced in several social areas and verified during on site
visit as follows:
Complied
1.
Free tuition, Quran reciting lesson for children of Felda
staff and Scheme Smallholders.
2.
Tabung Kebajikan Peneroka, maximum 10,000 for 3
years for each application.
3.
Monthly monitoring of social issues, e.g. illegal race, drug,
gambling, by Settlers Development Assistant. [Pembantu
Pembangunan Masyarakat] is submitted to Regional
Office.
4.
5.
Annual student excellent award.
6.
Free transportation to and from the schools for local and
foreign workers.
Minor Compliance
6.11.2 Where there are scheme
smallholders, there shall be
evidence that efforts and/or
resources have been allocated to
improve smallholder productivity
Minor Compliance
Maintenance of buildings and contributing to wages of
teachers in Yayasan Peduli.
Settlers are co-owners of certain percentage of the land within
Felda Umas 2/3 and Felda Umas 4. There are evident that the
PMUs are taking all efforts possible to improve the
productivity. E.g. all maintenance works in the plantations are
tendered within the settlers’ community through settler’
managed cooperatives to ensure the works awarded are
properly conducted.
Complied
(188296-W)
Page 44 of 75
Criterion 6.12
No forms of forced or trafficked labour are used.
6.12.1 There shall be evidence
that no forms of forced or
trafficked labour are used.
Major Compliance
In general Felda is adopting “Polisi Pengambilan Pekerja
Asing” dated 1 June 2014 signed by Mohammed Emir Mavani
Abdullah, Presiden and CEO FGVwith regards to the issue of
trafficked labour. The policy clearly stated all foreign workers
hired by Felda are acquired through legal channels.
Audit of employment records such as work permits in the
estate offices confirmed that all migrant workers were recruited
through legal means and according to the regulatory
requirements. Unit Tenaga Kerja, FELDA Global Ventures
[FGV] is the main unit organising recruitment of new foreign
workers in collaboration with private recruitment agencies in
the country of origin. PMUs responsibilities are only to allocate
each foreign workers with suitable accommodation and offer
them enough jobs in a month.
Complied
It was observed that upon arrival at the estate all foreign
workers had already filled a form stating their consent for the
management office to keep the passport on their behalf. The
main reason for this practice is for safekeeping and smooth
work permit renewal process each year. Copy of the passport
with official stamp from the office will be provided to the foreign
workers should they require it. But the original passport will be
given if the foreign workers are applying for long leaves to go
back to their home country.
6.12.2 Where applicable, it shall
be demonstrated that no contract
substitution has occurred.
Minor Compliance
There was no evidence of contract substitution and this was
confirmed from interviews with workers and relevant
stakeholders. Contract between Felda and the foreign workers
are already explained even before they agreed to join in their
respective home country.
Complied
6.12.3 Where temporary or
migrant workers are employed, a
special labour policy and
procedures shall be established
and implemented.
Major Compliance
The special policy on recruitment of foreign workers “Polisi
Pengambilan Pekerja Asing” and equal opportunities “Polisi
Kesetaraan Peluang” are established and the implementations
are verified to be satisfactory. Review on employment
contracts of foreign workers also confirmed that the policies,
including minimum wages have also been duly implemented.
Complied
Criterion 6.13
Growers and millers respect human rights.
Indicators
Compliance
6.13.1 A policy to respect human
rights shall be documented and
communicated to all levels of the
workforce and operations (see
Criteria 1.2 and 2.1).
Major Compliance
Felda in general is adopting “Polisi Hak Asasi Manusia”, dated
1 June 2014 signed by Datuk Faizoull Ahmad, Pengarah
Besar Felda. This policy similar with all other policies adopted
by Felda are communicated to all stakeholder by displaying
the policies in public places, briefing during morning roll calls,
etc.
Complied
6.13.2 As long as children of
plantation workers of Sabah and
Sarawak are not secured a right to
go to government school, the
plantation companies should
engage in a process to secure the
children of the plantation workers
access to education as a moral
obligation.
Minor Compliance
The PMU is in collaboration the Yayasan Peduli Pendidikan
Anak Indonesia (YPPAI) which is an NGO catering to the
education needs of the children of school going age for the
Indonesian foreign workers both primary and secondary.
Complied
It was verified that transport has been provided free for
children of the workers and the PMU has maintained
contribution to the monthly operation of both the primary and
secondary level of these schools.
(188296-W)
Page 45 of 75
Principle 7: Responsible development of new plantings
KKS Umas PMU has documented procedures for this development but to date has not carried any new plantings
after Nov 2005. Therefore, the requirements of Principle 7 are not applicable during this assessment.
Principle 8: Commitment to continuous improvement in key areas of activity
Criterion 8.1
Growers and millers regularly monitor and review their activities, and develop and implement action plans that allow
demonstrable continual improvement in key operations.
Indicators
8.1.1 The action plan for continual
improvement shall be
implemented, based on a
consideration of the main social
and environmental impacts and
opportunities of the grower/mill,
and shall include a range of
Indicators covered by these
Principles and Criteria.
Umas PMU had planned and progressively implemented
continual improvement activities in the POM and estates:
Continual improvements for the POM:
1. Biogas plant for power generation at Umas POM. This
project is managed by Felda Engineering Services which is the
engineering arm of the Felda Group.
2. BOD level at the final discharge point to be < 100 ppm.
3. Stack emission with release of black smoke below
Ringelmann Chart no. 2
4. Increase OER to 22% and KER to 5.10%.
5. Recycling and reduction of waste (recycle scrap iron, palm
fiber and shell as renewable fuel).
6. Timely monitoring, disposal and updating records for
disposal of Schedules Wastes: spent hydraulic oil (SW 306),
spent lubricant oil (SW 305), used chemical containers/drums
(SW 409) and used filters (SW 410).
As a minimum, these shall include,
but are not necessarily be limited
to:
• Reduction in use of pesticides
(Criterion 4.6);
• Environmental impacts (Criteria
4.3, 5.1 and 5.2);
• Waste reduction (Criterion 5.3);
• Pollution and greenhouse gas
(GHG) emissions (Criteria 5.6 and
7.8);
• Social impacts (Criterion 6.1);
• Encourage optimising the yield of
the supply base.
Major Compliance
Continual improvements for Estates:
1. Continual progress is made by estates to minimize the
usage of chemical such as paraquat and improvement in
reduction of rat baits.
2. Estates practice the establishment of cover crops in
replanting field in Umas 2/3 and Umas 4 estates.
3. Biomas obtained from the mill are POME, EFB and Bunch
Ash are used in recommended fields in Umas 6 estate.
4. There is improvement noted in advocating frond stacking in
L-shaped pattern in straight line planting and terrace edges in
terrace planting.
5. Road conditions are satisfactory.
6. The water run-off from field roads into terraces and silt pits
are properly maintained.
7. Within terraces there are stop bunds constructed to retain
water.
Improvements in Social Activities for POM and Estates:
1. Repair of houses/quarters, Sports Day, festive celebrations,
Quran and tuition classes, rubbish collection and fogging.
2. Tabung Kebajikan Peneroka, maximum RM10,000 for 3
years for each application.
Compliance
(188296-W)
Page 46 of 75
3. Monthly monitoring of social issues, e.g. illegal race, drug,
gambling, by Settlers Development Assistant. [Pembantu
Pembangunan Masyarakat] is submitted to Regional Office.
4. Annual student excellent award.
5. Maintenance of buildings and contributing to wages of
teachers in Yayasan Peduli.
There is an Action Plan for Continual Improvement and
FGVPM Umas 6 Estate had implemented the various
components of the Action Plan. However, the records of
implementation of the Action Plan are not readily
available.
This is a noncompliance against the requirement that
Action Plan for Continual Improvement shall be
implemented, based upon a consideration of the main
social and environmental impacts and opportunities.
Major NC#
OCL-01
3.1.1 Supply Chain Certification Standards Findings - on CPO Mill
The Supply Chain model applied at KKS Umas POM during this assessment is Module E – CPO Mills: Mass
Balance (MB).
Details of findings are as follows:
E.1 Definition
Indicators
E.1.1
Certification for CPO mills is
necessary to verify the volumes of
certified and uncertified FFB
entering the mill and volume sales
of RSPO certified producers.
A mill may be taking delivery of FFB
from uncertified growers, in addition
to those from its own certified land
base. In that scenario, the mill can
claim only the volume of oil palm
products produced from processing
of the certified FFB as MB.
The POM processed FFB from its own supply base and
Outside Crop Producers (see Section 1.3). The CPO Mill is
therefore applying the Mass Balance (MB) module.
Compliance
Complied
E.2 Explanation
Indicators
E.2.1
The estimated tonnage of CPO and
PK products that could potentially
be produced by the certified mill
must be recorded by the CB in the
public summary of the P&C
certification report.
This figure represents the total
volume of certified palm oil product
(CPO and PK) that the certified mill
is allowed to deliver in a year. The
actual tonnage produced should
then be recorded in each
subsequent annual surveillance
report.
The estimated tonnage of CPO and PK products that could
potentially be produced by the POM is recorded in this
Assessment Report. This figure represents the total volume
of certified palm oil product (CPO and PK) that the certified
mill is allowed to deliver in a year. The actual tonnage
produced has been recorded in each annual surveillance
report (see Section 1.8.2 Table 6 and Section 1.8.3 Table
7).
Compliance
Complied
(188296-W)
E.2.2
Page 47 of 75
The POM meets all registration and reporting requirements
for the appropriate supply chain through the RSPO Supply
Chain managing organization (RSPO IT platform or Book and
Claim).
Complied
A documented Supply Chain Procedure Doc No. FGVPMRSPO SCCS Issue 2.0 Rev 1.0 (Effective 21 Mar 2015) SOP
for Mill RSPO Supply Chain Certification System has been
established and implemented.
The procedure covered the implementation of all elements of
MB Module that include Organization Chart, Management
Functions & Job Descriptions, Claims, FFB Delivery
Plantation to Mill, CPO/PK Delivery Mill to customer, Record
Keeping, Training.
Complied
a) Complete and up to date
procedures covering the
implementation of all the elements
in these requirements
The documented procedure and its implementation confirmed
to have complied with all the specified requirements of Mass
Balance (MB) Module E.
Complied
b) The name of the person having
overall responsibility for and
authority over the implementation of
these requirements and compliance
with all applicable requirements.
This person shall be able to
demonstrate awareness of the site’s
procedures for the implementation
of this standard.
The Umas POM Assistant Mill Manager, Mr. Khairul Nazim
bin Bahrom, (contact no: 013-7905143
email:nazim.b@feldaglobal.com ) has been appointed as the
person in charge for the overall responsibility and authority for
implementation and compliance with the documented
procedure. He and other relevant staff under his charge
demonstrated competence, skill and knowledge of the RSPO
Supply Chain Certification Standard Module E requirements
and its implementation.
Interviews of the relevant staff confirmed their knowledge of
the RSPO Supply Chain Certification requirements for the
respective areas of operations.
Minor NCR # 5 of 7 verified to be effective.
Complied
The mill must also meet all
registration and reporting
requirements for the appropriate
supply chain through the RSPO
supply chain managing organization
(RSPO IT platform or book and
claim).
E.3 Documented procedures
E.3.1
The site shall have written
procedures and/or work instructions
to ensure the implementation of all
the elements specified in these
requirements. This shall include at
minimum the following:
The Palm Oil Mill Organization Chart and job responsibilities
of employees (Mill Manager, Assistant Managers, Engineers,
Assistant Engineers, Technicians, Security Officer,
Weighbridge Operator, Laboratory Chemist and clerks) have
been suitably defined in the SOP.
E.3.2
The site shall have documented
procedures for receiving and
processing certified and noncertified FFBs.
The SOP covers the receiving of FFB supply from the PMU
estates, Felda Settlers’ Scheme Smallholders, other
FGVPM/Felda PMUs and also Outside Crop Producers. All
supplies of FFB were subjected to verification of documents
(delivery notes) to determine the origin, quantity and quality of
the FFB.
The Weighbridge Ticket for FFB indicated the date, vehicle
number, estate & field number, harvesting date, security seal
number and weight.
All Storage tanks at the POM are designated as Mass
Balance CPO and PK.
Monthly FFB and CPO/PK Report and YTD Report for the
year 2014 and Jan–Jul 2015 were verified to have complied
with requirements of the MB Module whereby the Palm Oil
Complied
(188296-W)
Page 48 of 75
Mill received and processed FFB from its own estates and
Outside Crop Producers.
E.4 Purchasing and goods in
Indicators
Compliance
E.4.1
The Mill verifies and records tonnages and supply source of
FFB received at the weighbridge in the delivery notes and
weighbridge tickets and all FFB data are entered by the
weighing clerk into the Felda computer system or reporting
spreadsheet every day. Daily and monthly reports are
submitted to the Sabah Zone Office and Kuala Lumpur Head
Office through the Mill Performance Report (MPR) system.
Production Report for year 2014 and Jan–Jul 2015 verified to
be Mass Balance palm products.
Satisfactory performance of deliveries of FFB made by
transport contractor, Felda Transport Services.
Complied
The facility shall verify and
document the tonnages and
sources of certified and noncertified FFBs received.
Noted that there are FFB from Outside Crop Producers
received and processed by the POM, which are considered
as non-certified FFB using the Mass Balance Module.
The documented Supply Chain SOP has specified that the
responsible POM personnel shall check production quantity
against the certified amount and notify RSPO, the CB and
Sustainability Department of any projected overproduction of
certified tonnage.
So far, there is no projected overproduction.
Complied
Indicators
Compliance
E.5.1
As per the SOP, the records are archived and to be stored for
a minimum of 10 years.
Traceability was verified for the production reports for year
2014 and Jan-Jul 2015 from the related records (FFB
Delivery Note, Weigh Ticket, FFB & Truck Daily Summary,
Production Report, CPO & PK Storage Report, and CPO &
PK Delivery Orders.
Transaction documents and bookkeeping of CPO and PK are
done daily and monthly summary report of FFB receipt, FFB
processed, CPO production, PK production and balance
stocks submitted to the Sabah Zone Office and Kuala Lumpur
Head Office.
The two weighbridges at the Mill are duly calibrated and
calibration certificates found to be in order.
There is no PKO and Palm Kernel Mill at the said POM
facility. PK sold and delivered to Kilang Isi Sawit Sahabat at
Wilayah Sahabat.
Deduction and conversion ratios for the volumes of CPO and
PK delivered from the Palm Oil Mill have been appropriately
done and recorded.
All deliveries of the MB sales are from positive stock.
The POM had maintained a monthly summary of all receipts
of FFB, production tonnage and dispatch of CPO and PK.
This inventory is balanced every 3 months.
Complied
E.4.2
The facility shall inform the CB
immediately if there is a projected
overproduction of certified tonnage.
E.5 Record keeping
a) The site shall record and balance
all receipts of RSPO certified FFB
and deliveries of RSPO certified
CPO and PK on a three-monthly
basis.
b) All volumes of palm oil and palm
kernel oil that are delivered are
deducted from the material
accounting system according to
conversion ratios stated by RSPO.
c) The site can only deliver Mass
Balance sales from a positive stock.
Positive stock can include product
ordered for delivery within three
months. However, a site is allowed
to sell short.(ie product can be sold
before it is in stock).
E.5.2
In cases where a mill outsources
activities to an independent (not
owned by the same organization)
palm kernel crush, the crush still
No outsourcing of activities.
Not
Applicable
(188296-W)
Page 49 of 75
falls under the responsibility of the
mill and does not need to be
separately certified. The mill has to
ensure that the crush is covered
through a signed and enforceable
agreement.
3.1.2
Status on Supply Chain on POM:
Based on the documents and records presented during the on-site verifications made, it is concluded that the Felda
KKS Umas POM has been able to comply with the requirements of the RSPO SCCS under the ‘MB’ module and is
thus eligible for ‘MB’ trading for its palm products for year 2015/2016.
3.1.3
Monitoring of CSPO and CSPK traded:
Trading of CSPO and CSPK are via RSPO eTrace, GreenPalm and ISCC e-platforms. The records maintained at
the POM relied on internal communications from the trading arm of FGVPM, i.e. the Logistics Department based at
the HQ, Kuala Lumpur. Based on records maintained at the POM, the tonnages of CSPO traded as verified during
assessment are as follows:
RSPO
ISCC
Book & Claim
Total Traded
Actual Produced
CSPO - Actual
Jan–Dec 2014
(MT)
0
0
0
0
26018
CSPK - Actual
Jan–Dec 2014
(MT)
0
0
0
0
6031
CSPO - Actual
Jan–Jul 2015
(MT)
0
0
4718.32
4718.32
13587.48
CSPK - Actual
Jan–Jul 2015
(MT)
3101.41
0
0
3101.41
3123.56
Notes:
• Based on records maintained at the POM, it was verified that the total tonnage of CSPO traded has not exceeded
the annual certified quantity.
• PK are delivered to Felda subsidiary palm kernel crushing plant at Wilayah Sahabat or sold as ‘CSPK’.
3.2
Status of Identified Noncompliance and Corrective Actions, Observations and Positive Elements.
The status of the Noncompliances (NCR) and Observations (OBS) identified against the MYNI Compliance
Indicators is as per the details below:
Assessment Type
Year
Noncompliance (NCR)
Observations
(OBS)
Follow up status
Main Assessment
2014
7 ( 3 Major and 4 Minor)
1
Actions taken on the NCRs
and OBS verified to be
effective during ASA-01.
Annual Surveillance-01
2015
7 ( 3 Major and 4 Minor)
0
Next surveillance
3.2.1 Year 2014: Main Assessment (7 NCRs)
NCR #
MYNI
Indicator
1 of 7
4.4.2
Details of NCR
Date issued: 13/06/2014
(188296-W)
Major
Page 50 of 75
Nonconformance:
Buffer zones at Umas 1, Umas 5 and Umas 6 Estates did not have adequate
signages to adequately demarcate buffer zones and for the prohibition of fertilizing
and chemical spraying activities .
Root Cause and Corrective Action:
Estate managers did not allocate adequate budget for this. Actions to be taken are:
1) Provide adequate Sign Board "Buffer Zone" and a sign board " prohibition of
fertilizing and chemical spraying activities "
2) Mark clearly the buffer zones (either on a tree or pole with red and white paint).
3) Issued letter of notification and provide information regarding the prohibition of
pesticides and fertilizer in the buffer zone to the staff, workers, contractors and
explorers.
4) Ensure there are no chemicals in Buffer Zone.
Verification (Corrective Action):
On site verification was followed up and conducted on 12 August 2014 by HQPSQM.
The evidences submitted to CB auditor were reviewed and accepted for the closure
of NC.
NC status verified by auditor: Closed by MT
Date closed: 12/08/2014
Verification of effectiveness:
Verified during ASA-01 that the corrective action taken is effective.
NC status verified by auditor: NR
NCR #
MYNI
Indicator
2 of 7
Major
4.7.3
Date verified: 17 Aug 2015
Details of NCR
Nonconformance:
The OSH implementation was inadequate in the following areas:
a) Workers spraying weedicides, planting seedlings and harvesting FFB did not wear
the PPE provided to them in an appropriate manner.
b) Field supervisors did not bring First Aid Boxes to work-site at Umas 1, Umas 5
and Umas 6 estates.
Field Supervisors did not maintain discipline on this. Actions to be taken are:
1) Provide awareness training to employees and contractors of the importance of the
use of PPE in the work.
2) Issued a directive requiring use of PPE to employees and contractors.
3) Appoint an officer to monitor the enforcement of the OSH proper use of PPE.
4) OSH Officer FGVPM will monitor and enforce the proper use of PPE.
5) Provide First Aid Kit for foreman and make sure all was always taken in the
workplace / operations.
6) Regular monitoring of the content of content of First Aid Kit
of NC.
(188296-W)
Page 51 of 75
NCR #
MYNI
Indicator
3 of 7
Major
6.1.3
Details of NCR
Nonconformance:
It was found in Umas 6 that as a consequence of the social impact study conducted,
action plans were established. However, there was no record of implementation and
monitoring of these action plans.
Estate Managers/Assistants lack understanding on this. Actions to be taken are:
1) Hold meetings with employees and contractors and other parties involved to
discuss the action plan & assent results from a study of the social impact (SIA).
2) Implement SIA’s action plan accordingly
3) Appoint an officer responsible for recording and monitoring the progress of
implementation of the action plan.
of NC.
NCR #
MYNI
Indicator
4 of 7
Minor
4.1.3
Details of NCR
Nonconformance:
The PMU has identified and implemented Continual Improvement Plans with
objectives & targets for the period 2014 to 2016 as required by Indicator 8.1.1 of
Criterion 8.1. It was noted that the Palm Oil Mill has records of the results of the
objectives & targets of their relevant continual action plan. However, the estates
(Felda Umas 01, FGVPM Umas 05 and FGVPM Umas 06) could not provide records
of the results of the objectives & targets of their relevant continual action plans
Estate Managers/Assistants lack understanding on this. Actions to be taken are:
1) Prepare and update continuous improvement plan objectives & targets for the
period 2014-2016 e.g. Reduction of Pesticide Use, Environmental Impact, Maximize
Recycling and Reduction of Pollution Control Plan, social impact and Production.
Optimization criteria as set out by RSPO Indicator 8.1.
2) Record all results in achieving the objectives and targets set in the plan of
continuous improvement and updating the progress in respective file and document
(188296-W)
Page 52 of 75
Corrective action plan submitted was reviewed. Supporting documentation and
evidences were verified to be acceptable.
NC status verified by auditor: Closed by OCL
Date closed: 17 Aug 2015
Verified during ASA-01 that the corrective action taken was implemented effectively.
NCR #
MYNI
Indicator
5 of 7
Minor
E.5.1
Details of NCR
Nonconformance:
The PMU planned for the training on the Supply Chain Certification System for Mass
Balance (MB) Module to be held in mid-Jun 2014. As to date, this training has not
yet been conducted and there are no records as evidence of compliance with this
requirement.
Mill Manager & Assistants lack understanding on this. Actions to be taken are:
HQ & PSQM team will provide Supply Chain training to personnel involved in the
POM.
NCR #
MYNI
Indicator
6 of 7
5.3.3
Minor
Details of NCR
Nonconformance:
Documented list of waste control plans were not available at Umas 5 Estate.
Mill Manager & Assistants lack understanding on this. Actions to be taken are:
To prepare and update documents waste control plan.
(188296-W)
NCR #
MYNI
Indicator
7 of 7
Minor
6.2.3
Page 53 of 75
Details of NCR
Nonconformance:
It was found in Umas 5 and 6 that the stakeholder lists had not included
Government Departments and Agencies, NGOs, suppliers, settlers when these are
parties who have direct interest in the business of the Organisation.
Estate Managers & Assistants had overlooked this. Actions to be taken are:
Update the list of Stakeholders to include government departments and agencies,
non-governmental organizations, suppliers and settlers.
NC status verified by auditor: Closed by JMD
NC status verified by auditor: Closed by JMD
3.2.2 Year 2015: ASA-01 (7 NCRs)
NCR
MYNI
Indicator
Major
NC#
JMD- 01
6.2.3
Details of NCR
Date issued: 21 Aug 2015
Nonconformance:
It was found in Umas 2/3, 4 and 6 Estates that the stakeholder lists had not include
some parties who have direct interest in the business of the Organisation, e.g.
schools, clinics, Yayasan Peduli, neighbouring estates not belonging to Felda
group, Auxiliary Police, spouses of foreign workers.
This had been raised as a Minor NC at Umas 5 and 6 Estates during the Main
Assessment. Since this NC is recurring, it is now graded as a Major NC.
Root Cause:
No continuous check made on the stakeholder list by management.
Corrective Action:
Stakeholder list updated to include all parties concerned such as schools, clinics,
Yayasan Peduli, neighbouring estates not belonging to Felda group, Auxiliary
Police, spouses of foreign workers.
The management shall review the stakeholder list at the beginning of each year and
SPO Officer shall also check during internal audit.
Stakeholder list submitted verified to be updated as required.
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Page 54 of 75
Date closed: 29 Sep 2015
Verification (for effectiveness): At next ASA-02
NCR
MYNI
Indicator
Major
NC#
JMD- 02
6.9.1
Details of NCR
Nonconformance:
Sexual policy and its related procedures have not been well communicated to all
levels of the workforce, especially male workers and settlers. Furthermore, the
understanding of those who had been briefed with the policy, e.g. female staff and
GPW, were also very low.
Root Cause:
The communication program was incomplete because it focuses on female staff
only.
Corrective Action:
Communication program on sexual policy and complaint procedure on sexual
harassment and reproductive rights of women was implemented to all levels of the
workforce, including male workers and settlers. This program was also repeated for
the female staff and GPW to increase their understanding.
Report of program and attendance list submitted and evidenced by photos.
NCR
MYNI
Indicator
Major
NC#
OCL- 01
8.1.1
Details of NCR
Nonconformance:
There is an Action Plan for Continual Improvement and FGVPM Umas 6 Estate
had implemented the various components of the Action Plan. However, the
records of implementation of the Action Plan are not readily available.
This is a noncompliance against the requirement that Action Plan for Continual
Improvement shall be implemented, based upon a consideration of the main social
and environmental impacts and opportunities.
Root Cause:
Continual Improvement program on social and environmental impacts was not
recorded and there was no enforcement.
Corrective Action:
To review and implement all the items listed in the Continual Improvement Action
Plan.
Submit records of achievements or implementation results of the Continual
Improvement.
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Page 55 of 75
Submitted documents and records verified to be satisfactory.
NCR
MYNI
Indicator
Minor
NC#
NR-01
4.1.2
Details of NCR
Nonconformance:
The following were found during field assessment:
(3) In Umas 2/3 Estate, signages were erected at the buffer zone areas.
However, there is no boundary marking to indicate the demarcation of the
riparian buffer zone.
(4) In Umas 4 Estate, signages were erected at the buffer zone areas. Despite
the signages, replanting of oil palm seedlings had been carried out within
the buffer zone.
The above findings are contrary to Felda SOP for Sustainable Oil Palm Estate
Operation and there is a weakness in the mechanism to check consistent
implementation of the procedures and best practices.
Root Cause:
Lack of monitoring and enforcement by management.
Corrective Action:
1. Umas 2/3: Clear marking of the riparian buffer zone.
2. Umas 4: Clear the debris obstructing the correct flow of water in order to establish
the buffer zone. Remove the oil plant seedlings planted within the buffer and replant
at another point.
1. Umas 2/3: Photo of the buffer zone submitted.
2. Umas 4: Photo of the correction to the flow of water and transfer of the planted oil
palm seedling to another point.
NCR
MYNI
Indicator
Minor
NC#
NR- 02
4.7.5
Details of NCR
Nonconformance:
At Umas 2/3 Estate Block 9, First Aid Medical Kit was not available during the
harvesting operation.
This is a noncompliance against the requirement for First Aid to be present in field
operation.
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Page 56 of 75
Root Cause:
Lack of enforcement by the officer in the estate.
Corrective Action:
A directive to the officer and mandor to ensure that the mandor always carry the First
Aid Kit to the work site.
Monitoring and spot check by the Estate Manager every month.
Verified that the directive was issued and spot check made.
NCR
MYNI
Indicator
Minor
NC#
OCL- 01
5.6.3
Details of NCR
Nonconformance:
The PMU has not complied with the requirement for submission of their GHG
emission report (using PalmGHG or an equivalent) to RSPO Secretariat for review
by the ERWG during the implementation period. If using tools other than PalmGHG,
the PMU is required to submit these tools and their calculations for endorsement by
RSPO well before their assessment.
Root Cause:
Report is ready and in process of checking and confirmation by the Head of RSPO
Unit, FGVPM.
Corrective Action:
Corrective Action Plan is to submit the GHG Emission Report to RSPO Secretariat
after checking and confirmation.
Corrective Action Plan accepted and will be verified for closure of the Minor NC prior
or at the next surveillance assessment.
NC status verified by auditor: OCL
Date closed: At next ASA-02
NCR
MYNI
Indicator
Minor
NC#
JMD- 01
6.5.3
Details of NCR
Nonconformance:
It was found in Umas 6 Estate, at least six families from two separate blocks in
foreign workers housing quarters are sharing one common working toilet. The toilet
facility is inadequate for daily conducive living.
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Page 57 of 75
Root Cause:
Lack of monitoring and enforcement by management.
Corrective Action:
1. Prepare a repair program for all the faulty toilets.
2. Apply for a budget.
3. Repair the faulty toilets to a useable condition.
Repair program submitted. Evidence of the repaired toilets.
3.2.3 Year 2014: Main Assessment (1 Observation)
Ref No:
RSPO
P&C
Indicator
1 of 1
5.2.3
Location
Details of Observation
Umas
PMU
Grouping
estates
Although training has been conducted
and certain degree of awareness is
there, further enhanced activities
such as additional training is needed.
Understanding and monitoring of RTE
issues could also be strengthen.
Status
Closed
date
Opened
date
13 June
2014
17 Aug
2015
Remark,
if any
Closed
during
ASA-01
3.2.4 Year 2015: ASA-01 (0 Observation)
Ref No:
RSPO
P&C
Indicator
Location
Details of Observation
Opened
date
Nil
-
-
-
-
Status
Closed
date
-
Remark,
if any
-
3.2.5 Identified Positive Elements
3.3
1)
The PMU has provided proper infrastructure such as roads, housing and sport facilities.
2)
The PMU has contributed towards the local economy and has made significant financial contributions to the
local communities.
Feedback Raised by Stakeholders and Findings
Prior to and during the Assessment, written and verbal feedback communicated from the stakeholders on the
environmental and social performance of KKS Umas PMU operations were sourced. All pertinent feedback issues
were reviewed and followed up for verification and these had been accordingly incorporated into the report findings.
See tables below:
(188296-W)
3.3.1
Feedback Raised by Stakeholders (Main Assessment – Year 2014)
Stakeholders’ Feedback
Government Agencies:
Communication done via email
on 27 March 2014. See list
under para 2.5.
No feedback received.
Non-Governmental
Organizations:
on 27 March 2014. See list
under para 2.5.
Local Communities Stakeholders’ Consultation
and interviews:
A total of 12 stakeholders
comprising of Village heads,
Contractors, Suppliers,
Transporters, Government
agencies was interviewed
during the on-site assessment.
Concerns and suggestions
raised include:
1. Estate roads and roads
leading to villages are
sometimes not maintained.
2. There is a need for the
management to promote the
importance of safety practice
to the contractor’s workers.
PMU Response
CB verification /
comments
Follow up comments
(if any)
Ongoing consultations will
be maintained.
No response needed.
Verified during on-site
assessment that no
response needed.
Nil
be maintained.
No response needed.
assessment that no
response needed.
Nil
Followed up during ASA-01:
1. Schedule to maintain the
roads are ongoing.
Sometimes the roads may
be easily damaged due to
incessant heavy rain and
maintenance is not due at
that particular time.
2. Contractors have been
briefed on the importance of
safety practice and depend
on these contractors to relay
such information to their
workers. Ongoing briefing
sessions to the contractors
and their workers will
continue to be done.
3. Rubbish are not collected
and left to be piled up.
3. A contractor to collect
rubbish and dispose of it in
the landfill has already been
appointed and monitored.
Monitoring of rubbish
disposal will be continued
and other landfill locations
will be planned.
Other Interested parties:
No response needed.
3.3.2
Page 58 of 75
1. Verified during on-site
assessment that the road
maintenance programs are
satisfactorily implemented.
Nil
assessment that the safety
training provided had
included the contractors..
assessment that domestic
waste disposal to landfill
was implemented.
No response needed.
NA
Feedback Raised by Stakeholders (Surveillance Assessment ASA-01 – Year 2015)
Stakeholders’ Feedback
PMU Response
CB verification /
comments
Follow up comments
(if any)
Government Agencies:
on 16 Jul 2015. See list under
para 2.5.
be maintained.
No response needed.
assessment that no
response needed.
Nil
(188296-W)
Non-Governmental
Organizations:
on 16 Jul 2015. See list under
para 2.5.
be maintained.
No response needed.
assessment that no
response needed.
The PMU will consider the
concerns and suggestions
from the stakeholders
briefed by the auditors
during the closing meeting.
To be followed up during the
next Annual Surveillance
Assessment.
Page 59 of 75
Nil
Local Communities Stakeholders’ Consultation:
At Felda Umas PMU, a total of
40 stakeholders were present
at the Stakeholders
Consultation, comprising of
Village heads, Contractors,
Transporter, Local community
(School & Clinics),
Government agencies
(Auxilliary Police, Firefighters).
They were interviewed by the
auditors without the presence
of any Felda staff.
Concerns and suggestions
raised include:
1. Qualified second generation
of the settlers should be given
more opportunities to work with
Felda rather than foreign
workers.
2. Increasing number of stray
dogs should be managed
appropriately before any
unwanted incidents happened.
3. Response for home loan
application is taking too long.
4. Water quality, electricity
supply and billing frequency
are not satisfactory.
5. Closer monitoring of Felda
contribution to the surrounding
communities, especially
replacing old houses with the
new ones for those who really
need it. This is to ensure that
the distribution of the
contribution and the safety of
the new houses are up to the
standard.
6. Cattles grazing in immature
area contributing to the palm
trees slow growth.
7. Teenagers are not wearing
proper safety helmets while
riding motorcycles on the road
and also participating in illegal
racing.
8. Two ambulances are
needed to cover the whole of
Felda Umas. Currently only
one is available.
-
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Page 61 of 75
4.2 INTERTEK- RSPO P&C Certificate details for KKS Umas Grouping (ASA-01)
Certificate No:
RSPO 928988
Original Issue date:
30 Oct 2014
New Certificate date (ASA-01):
30 Oct 2015
Expiry date:
29 Oct 2019
Organization
Felda Global Ventures Plantations (Malaysia) Sdn Bhd
Address of Head Office:
Plantation Sustainability and Quality Management (PSQM) Department,
Menara Felda Platinum Park, Level 20 No 11 Persiaran KLCC,
50088 Kuala Lumpur, Malaysia.
RSPO Membership No:
1-0013-04-000-00
Plantation Management Unit:
KKS Umas Grouping
Address of POM:
Kilang Sawit Umas, Peti Surat No. 60996, 91019, Tawau, Sabah, Malaysia
Standards:
RSPO Principles and Criteria (Apr 2013); Malaysian National Interpretation
(MY-NI 2014); RSPO Supply Chain Certification Standards (Nov 2014) for
the Palm Oil Mill.
Certification scope:
Production of Crude Palm Oil and Palm Kernel
Supply Chain model for
CPO & PK:
Mass Balance (MB)
Details of the Mill and Supply bases covered by this certificate are:
Name
GPS Reference
Address
Latitude
Longitude
Umas Mill - POM
(Capacity:54 MT/hour)
Kilang Sawit Umas, Peti Surat No.
60996, 91019, Tawau, Sabah,
Malaysia
4°29'46"N
117°39'6"E
Felda Umas 1 estate
91009 Tawau, Sabah, Malaysia
4°28'45"N
117°40'60"E
Felda Umas 2/3, Beg Berkunci 43,
91009, Tawau, Sabah, Malaysia
4°27'40"N
117°41'10"E
Felda Umas 4 estate
4°26'00"N
117°41'40"E
4°28'32"N
117°39'9"E
4°28'32"N
117°39'9"E
FGVPM Umas 5 estate
FGVPM Umas 6 estate
Ladang Umas 05, Peti Surat No.
62084,
91030 Tawau Sabah.
Ladang Umas 06 Peti Surat No.
61884,
The annual certified tonnages produced at the PMU are detailed as follows:
KKS Umas
Annual Tonnages (MT)
Certified FFB
98,000
Certified CPO
21,315
Certified PK
4,900
Certified
Area (ha)
7,906.36
(188296-W)
Page 62 of 75
Appendix A:
Qualifications of Lead Assessor and Assessment Team
Dr. Ooi Cheng Lee (OCL) Lead Assessor / Technical Expert
(Palm Oil Mill, Environment, OHSAS, Social, HCV, Land Use and Supply Chain)
- PhD in Welding, Cranfield University, UK
- M.Sc. (Engineering) in Metallurgy, University of Birmingham, UK
- B.App.Sc (Hons), Science University of Malaysia
- Diploma in Translation for Science and Technology, Malaysia Translation Society
Dr. Ooi Cheng Lee is an IRCA Lead Auditor and Lead Tutor for ISO 9001. He is also involved in auditing in other
integrated management systems. He has successfully completed the RSPO Lead Assessor Course for Principles
and Criteria (RSPO P&C) and the RSPO Supply Chain Certifications (RSPO SCC). He is currently involved in the
management of all types of system and process/product certification in Intertek. He has more than 32 years work
experience in product and process specifications, research & development, inspection and testing, quality assurance,
engineering development, training, product certification, auditing and quality management system certification. He
has conducted assessments of organizations in Malaysia, Singapore, Indonesia, Vietnam, Philippines, China,
Myanmar, Cambodia and other regional countries. Assessments include those of rubber and oil palm plantations in
Malaysia and Indonesia. His previous position as the General Manager of Lloyd’s Register Quality Assurance
(LRQA) Malaysia include the management of all types of systems certification, including that of environmental (ISO
14001), safety & health (OHSAS 18001) and Clean Development Mechanisms (CDM). He is currently the General
Manager in Intertek Certification International Sdn. Bhd. He is a member of the Internal Review Panel for RSPO
Assessment reports since May 2011. He is part of the RSPO CB Assessment team which audited RSPO certified
Plantation Management Units since 2012.
Mr. N. Retnasabapathy (NR) – Assessor / Technical Expert
(Good Agriculture Practice and Integrated Pest Management)
– BSc in Agriculture
Mr. N. Retnasabapathy (NR) has over 25 years work experience in the plantation sector. He has held a Senior
Management role in the estate field operations including GAP and IPM. He was a member of the Incorporated
Society of Planters (ISP) and had implemented GAP, IPM and workers management system at various estates in
Malaysia. He has successfully completed the IRCA accredited Lead Auditor course in ISO 9001:2008 and Intertek
in House RSPO P&C MYNI Assessor course. He is a member of the RSPO CB Assessment team which audited
several RSPO certified Plantation Management Units since 2009.
Mr. Jumat Majid – Assessor – Social Responsibility and Workers Welfare
– BSc (Social Science)
Mr Jumat Majid (JM) has over 13 years work experience in the agriculture sector. He has successfully completed the
IRCA accredited Lead Auditor course in ISO 9001:2008 and RSPO P&C MY-NI Lead Assessor course. He has also
successfully completed training programs in Organic Agriculture Development and had performed organic agriculture
inspections and assessments for more than 6 years. He has been involved in NGO work in the areas of social impact
assessments within the South East Asia region. He is part of the RSPO CB Assessment team which audited RSPO
certified Plantation Management Units since 2010.
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Page 63 of 75
Appendix B:
Assessment Plan (Actual)
Date
Time
(Note 3)
17 Aug 15
Monday
(Day 1)
8.00 am –
11.00 am
11.00 am 12.00 pm
Assessors and Assessment Activity
Asssessment Team
12.00 pm –
1.00 pm
1.00 pm –
5.00 pm
5.00 pm –
6.00 pm
6.00 pm –
7.00 pm
Date
18 Aug 15
Tuesday
(Day 2)
Time
8.30 am –
12.30pm
12.30 pm –
1.30 pm
1.30 pm 5.00 pm
5.00 pm –
6.00 pm
6.00 pm –
7.00 pm
Travel to KKS Umas Palm Oil Mill (POM) Office
Opening Meeting and Briefing at KKS Umas - POM Office
(to be attended by representatives from the Estates as well)
Document Review and Assessment by all Assessors on respective
RSPO P&C:1 to 8 at POM
Lunch Break
OCL
NR
JMD
Site assessment at Palm Oil
Site assessment at
Site assessment at
Mill
Palm Oil Mill
Palm Oil Mill
• P4 Best Practices
• P6 Employees,
• P1 Transparency
at Mill
Individuals &
• P2 Laws & regulations
Communities incl.
• P8 Continual
• P3 Economic & Financial
Gender Issues
Improvement
Viability
• P8 Continual
• P5 Environmental,
Improvement
Conservation, HCV
• P8 Continual Improvement
• SCC for POM
• Verification of effectiveness of corrective actions for non-conformances
• Review of Time Bound Plan
• Verification for compliance with rules on partial certification
Travel to Hotel & Break
Team Meeting and Discussion
OCL
Site assessment at Felda
Umas 2/3 estate
• P1 Transparency
Viability
Conservation, HCV
NR
Site assessment at
Felda Umas 2/3
estate
at Estates
• P7 New Plantings
• P8 Continual
Improvement
JMD
Site assessment at
Felda Umas 2/3
estate
• P6 Employees,
Individuals &
Communities incl.
Gender Issues
• P8 Continual
Improvement
Lunch Break
Continue site assessment at Felda Umas 2/3 estate
(188296-W)
Date
19 Aug 15
Wednesday
(Day 3)
Time
8.30 am –
12.30pm
12.30 pm –
1.30 pm
1.30 pm 5.00 pm
5.00 pm –
6.00 pm
6.00 pm –
7.00 pm
Date
20 Aug 15
Thursday
(Day 4)
Time
8.30 am –
11.00 am
OCL
Site assessment at Felda
Umas 4 estate
• P1 Transparency
Viability
Conservation, HCV
NR
Site assessment at
Felda Umas 4
estate
at Estates
• P8 Continual
Improvement
1.30 pm –
5.00 pm
JMD
Site assessment at
Felda Umas 4
estate
• P6 Employees,
Individuals &
Communities incl.
Gender Issues
• P8 Continual
Improvement
Lunch Break
Continue site assessment at Felda Umas 4 estate
OCL
NR
Site assessment at Umas Palm
Oil Mill
• P1 Transparency
• P3 Economic & Financial Viability
• P5 Environmental, Conservation,
HCV
• SCC for POM
11.00 am –
12.30 am
12.30 pm –
1.30 pm
Page 64 of 75
JMD
Stakeholders’ Consultation on the
following categories (see Notes 1 and 2
below):
•
Contractors
•
Suppliers
•
Transporters
•
NGOs
•
Government Department / Agencies
•
Local Community
•
Settlers, in the case of independent
and organized smallholders.
Notes
1. It is mandatory for the PMU to inform
Intertek and provide the information (as a
minimum the no. of stakeholders in each
applicable category and contact number) on
the stakeholders prior to the assessment.
2. This will facilitate the random and
impartial selection of stakeholders (including
independent and organized smallholders,
where applicable) and to meet the sample
size requirement
Site assessment at POM or estates to follow up on any specific criteria/areas
Lunch Break
Site assessment at FGVPM
Umas 6 estate
• P1 Transparency
• P3 Economic & Financial Viability
• P5 Environmental, Conservation,
HCV
Site assessment at
FGVPM Umas 6
estate
at Estates
• P8 Continual
Improvement
Site assessment at
FGVPM Umas 6
estate
• P6 Employees,
Individuals &
Communities incl.
Gender Issues
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Page 65 of 75
• P8 Continual
Improvement
5.00 pm –
6.00 pm
6.00 pm –
7.00 pm
Date
21 Aug 15
Friday
(Day 5)
Date
22 Aug 15
Saturday
(Day 6)
Time
8.30 am –
12.30 am
12.30 pm –
1.30 pm
1.30 pm –
3.00 pm
3.00 pm –
4.00 pm
4.00 pm –
5.30 pm
Time
7.00 am
onward
Continue site assessment at FGVPM Umas 6 estate
Lunch Break
Preparation for Closing Meeting
Team Meeting and Discussions with KKS Umas Management Representative
Closing Meeting & Briefing at Palm Oil Mill Office
Travel back to Kuala Lumpur
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Appendix C-1:
Location Map of KKS Umas, Tawau, Sabah, Malaysia
Umas
Grouping
Page 66 of 75
(188296-W)
Appendix C-2:
Location Map of Felda Umas 1 estate
Page 67 of 75
(188296-W)
Appendix C-3:
Page 68 of 75
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Appendix C-4:
Page 69 of 75
(188296-W)
Appendix C-5:
Page 70 of 75
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Appendix C-6:
Page 71 of 75
(188296-W)
Appendix C-7:
Page 72 of 75
(188296-W)
Appendix D:
Photographs of Assessment findings at KKS Umas
UMAS Palm Oil Mill
Biogas Plant at UMAS Palm Oil Mill
Interviewing workers at Umas 2/3 Estate
Replanting at Umas 2/3 Estate
Oil palm seedlings planted within the buffer zone at
Umas 4 Estate
Page 73 of 75
(188296-W)
Page 74 of 75
Appendix E:
Revised FELDA RSPO Time Bound Plan (2015)
No
Mill complexes to be audited in the respective year
2009
2010
2011
2012
1
K.Gelanggi
Jengka 21
Adela
Belitong
2
L. Utara 6
Jengka 3
Lok Heng
3
Jengka 8
Semencu
4
L. Utara 4
Waha
5
Jengka 18 B. Kepayang
6
Padang Piol Bukit Mendi
2013
2014
2015
F. Harapan Embara Budi Palong Timor
Bkt Besar Baiduri Ayu
Pontian
Kahang
Kalabakan
Maokil
Ciku
Air Tawar
Kulai
Umas
Tenggaroh
Kemahang
Nitar
Neram
T.Timor
Tersang
Penggeli
Pancing
Kechau A
Cini 2
Besout
Kechau B
8
Tementi
Bukit Sagu
Trolak
Keratong 9
9
Triang
Keratong 2
10
Keratong 3
11
Sg Tengi
12
Krau
13
Mempaga
14
Serting
15
Pasoh
16
Selancar 2A
17
Selancar 2B
18
Chalok
19
J. Barat
20
J. Baru
21
Kertih
22
Selendang
23
K. Sakti
24
M. Puspita
25
N. Permata
26
H. Badai
Audited
9
Certified
Total: 70
Sampadi
Cini 3
Lepar Hilir
6
Aring A
Serting Hilir
Kemasul
2
2017
L. Kemudi
7
Total
2016
8
2
26
8
6
3
(188296-W)
Page 75 of 75
Additional information:
FGV new land concessions for Oil Palm Plantations in Malaysia.
On August 2014, FGV signed a deal to acquired Asian Plantations Limited (APL), a company based in Singapore.
The acquisition of APL which consists of 5 estates measuring 24,000.00 ha and 60 ton/hr mill was completed on 7th
November 2014. APL will be included in Felda/FGV RSPO time bound plan beginning January 2016 due to some
legal matters to be solved.
Note: No new land concession outside Malaysia for 2015.
New Planting Procedure for newly acquired plantations.
FGV had conducted HCV and SIA assessment for the APL concession and in the process of submitting the NPP to
RSPO.
Proposed New
Acquisition
Date of
Propossal
Hectarage
(Ha)
SEIA & HCV
SEIA:
Completed
Limbang,
Sarawak (100%
under Felda)
15 Mac 2011
Asian Plantation
Limited
07 Nov 2014
New Planting Procedure
(NPP)
NREB Approved for
development on 4 Feb
2012.
No Planting allowed
until NPP process
completed
NPP to be conducted after
perimeter and join mapping
with community.
Joint mapping
pending due to
perimeter survey not
completed by state
government.
10,907.00
HCV:
Conducted
24,000.00
HCV and SIA
conducted.
Updated Status –
Sept 2015
NPP in process.
HCV management
plan needed by NPP
verification team.
At INDONESIA
Proposed New
Acquisition
PT CNP,
Kalimantan
PT TAA,
Kalimantan
Date of
Proposal
Jun 2012
Dec 2012
Hectarage
SEIA & HCV
New Planting Procedure
(NPP)
14,385.00
SEIA:
Completed
HCV:
Completed
NPP Completed
8,193.00
SEIA:
Completed
HCV:
conducted
NPP completed and
approved by RSPO
---End of Report—
Updated Status –
Sept 2015
Nursery and Planting
Development
(718 ha planted as
September 2015)
738 ha planted as at
September 2015.

FELDA GLOBAL VENTURES PLANTATIONS (MALAYSIA)

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