Cataloging Objects? NOT a new idea!

5/7/2009
HOW TO CATALOG
WEIRD WIDGETS AND
WONDERFUL WHAT-NOTS
Or,
How to turn a cake pan
into metadata
Cataloging Objects?
NOT a new idea!
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Cataloging Objects?
NOT a new idea!
Dartmouth College OPAC View
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Dewey : the Small-Town Library Cat
Who Touched the World / Vicki Myron
“… Dewey was the subject of … [the]
Iowa Boy column in the Des Moines
Register [which] was one of those
columns that said things like: ‘It was
the most shocking piece of news I’d
come across since the time a few
years ago I found out the Cleghorn
Public Library … had started checking
out cake pans to its patrons.’” (p. 148)
Cleghorn Public Library
Cake Pan Record – OPAC view
http://locator.silo.lib.ia.us/cgi-bin/search.cgi
Title:
Mickey cake pan [realia]
Format:
[realia]
Publisher:
Disney,
Copyright Date:
19??
Description:
1 cake pan : aluminum ; 27 x 22 cm. + 1 col. insert.
Subject:
Cake pans.
Mickey Mouse (Fictitious characters)--Cake pan.
Notes:
"15419303" Makes cake shaped like Mickey Mouse head.
OCLC:
ocm46360330
3
What We Will Cover:
The WHY
The WHAT
The HOW:
Using
Cataloging RULES
Best Practices
What
Makes Sense For YOUR Library
WHY CATALOG?
Need to keep track of items:
For inventory
For public access
For locating in library
For circulation
For replacement
For staff access
For special programs/presentations
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So, What Should/Can Be
Cataloged?
WHATEVER YOU
WANT!
CHECK IT OUT!
TOOLS
PUPPETS
DISHWARE
TOYS
5
CHECK IT OUT!
A
U
D
I
KNITTING NEEDLES
O
V
I
S
U
A
SPORTS EQUIPMENT
L
Specific local example …
Brown Public Library
in Northfield is
circulating this
meter, which
measures how
much power
various appliances
are using.
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The Cataloging
RULES!
AACR2
(2002 Rev.)
&
RDA
Why All Those Cataloging
RULES?
“Rules, rules, rules!
Is that all you
catalogers can talk
about?”
“Frankly, my dear
…YES! It’s important
to be CONSISTENT
so that items can
easily be found in the
library.”
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AACR2, Rev.
Translates to:
Anglo-American
Cataloging
Rules, 2nd ed.,
2002 revision
Chapter 10: ThreeDimensional
Artefacts and Realia
General Rules
Title and Statement of
Responsibility Area
Edition Area
Material (or Type of Publication)
Specific Details Area
Publication, Distribution, etc. Area
Physical Description Area
Series Area
Note Area
Standard Number and Terms of
Availability Area
Supplementary Items
Items Made Up of Several Types
of Material
RDA : Purported
Replacement for AACR2
Translates to:
Resource
Description
and Access
Chapter 14:
Identifying
Objects
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Identifying Objects
[To be developed
after the first release
of RDA in 2009].
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HOWEVER . . .
RDA
Draft can be found at:
http://www.rdaonline.org/constituencyre
view/
General
RDA information:
http://www.collectionscanada.gc.ca/jsc/rda.
html
AACR2 not available for free online
MARC Format & Fixed Field
for Cataloging Objects
(OCLC Fixed Field template)
Use the Visual Materials format
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MARC Format & Fixed Field
(OCLC Fixed Field template)
For “Type” (Type of Record) use either:
r = 3-dimensional object
o = kit (“mixed bag” whereby no one format dominates)
MARC Format & Fixed Field
(OCLC Fixed Field template)
For “BLvl” (Bibliographic Level) use:
m = complete in one part
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MARC Format & Fixed Field
(OCLC Fixed Field template)
For “TMat” (Type of Material) – several
choices depending on the “Type” code
MARC Format & Fixed Field
If the “Type” code
is: r
(3-dimensional object)
The “TMat” code
choices are:
“TMat” code:
a = Art original
c = Art reproduction
d = Diorama
g = Game (incl. puzzles)
p = Microscopic slide
q = Model
r = Realia
w = Toy
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MARC Format & Fixed Field
If the “Type” code
is: o (Kit)
“TMat” code:
b = kit
Looking for more?
Nope, that’s it!
The “TMat” code
choice is:
MARC: Basic Tags
& Subfields
TAG # IND
099
245
TEXT and SUBFIELDS
Call no.
00
Title $h [gmd] : $b remainder of
title
260
Place : $b Publisher/Manufacturer, $c
date.
300
No. & name of item : $b further desc. ; $c
size.
5xx
Public notes (500) or summary (520).
650
9xx
_ 0 Subject heading.
Purchase information.
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GMD
General Material Designation
In AACR2, sec. 1.1C1
activity card
art original
art reproduction
braille
cartographic material
chart
diorama
electronic resource
filmstrip
flash card
game
kit
manuscript
microform
microscopic slide
model
motion picture
music
picture
realia
slide
sound recording
technical drawing
text
toy
transparency
videorecording
MARC Online
Full-text basic MARC documentation
available from the Library of Congress
Web site:
http://www.loc.gov/marc/umb/
http://www.loc.gov/marc
OCLC Bib Formats & Standards (free)
http://www.oclc.org/us/en/bibformats/default.htm
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CARD CATALOG
Same
principles hold true as in
MARC.
Create a description that makes
sense to your library users.
Use title, publisher, number of
pieces/parts, notes, subject
headings.
Some Examples
Catalog as a group –
or separately?
What is the TITLE?
What is the GMD?
Who is the publisher/
manufacturer?
Include a date?
What are the sizes?
How many pieces?
Add purchase
information as a note?
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Sample MARC Record
099
[Call no.]
245 00 Cake pan $h [realia] : $b heart-shaped.
260
Savannah, GA : $b Fun Cake Pan Co.,
$c 2009.
300
4 pans : $b non-stick, aluminum ; $c 4 ½
in., 6 ½ in., 8 ½ in., 10 ½ in. x 2 in. deep
650 0 Cake pans.
650 0 Baking pans.
650 0 Baking.
9xx
Purchased at Wal-Mart 3/1/09; $8.98/set.
Sample Card Catalog Record
(Shelflist Card)
Cake pan [realia] : heart-shaped.
Savannah, GA : Fun Cake
Pan Co., 2009.
4 pans : non-stick, aluminum ; 4
½ in., 6 ½ in., 8 ½ in., 10 ½
in. x 2 in. deep
1. Cake pans. 2. Baking pans. 3.
Baking.
(Wal-Mart, 3/1/09, $8.98/set)
[Call.
No.]
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CLASSIFICATION
(Call No.)
Classification/call numbers are
“locators” for an item.
Tells library users and staff where
something is housed/shelved/kept.
For Objects: does Dewey make
sense? Probably not.
Solution: Create your own scheme!
Creating Your Own Simple
Call Number Scheme
Base it on broad categories:
Dishware, Cooking utensils, etc.
Ex: D1, D2, D3, etc.
Sports Equipment
Ex: S1, S2, S3, etc.
Toys, Dolls, Puppets
Puzzles, Games
Digital games
A-V equipment
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Audio-Visual Example – MARC
Fixed Field:
Format = VM
Type = r
BLvl = m
TMat = r
099
245
260
300
500
500
650
650
9xx
AV 1
00 Cassette recorder $h [realia] : $b voice-activated, CTR-123.
Fort Worth, TX : $b Radio Shack, $c 2001.
1 recorder (in box) ; $c 4 x 7 in. + $e 1 owner’s manual (19 p.) & 1
power adaptor.
This voice-activated cassette recorder/player features a tape counter
and cue/review feature. Can be used with 4 “AA” batteries (not
included).
Serial no. 2146-111470 02A03.
0 Cassette tape recorders.
0 Audio-visual equipment.
Purchased 3/27/2001 at Radio Shack, $29.00 (cost includes
adaptor)
A-V Equipment – Card Catalog
(Shelflist Card)
AV-1
Cassette recorder [realia] : voice-activated, CTR-123 / Radio
Shack. -- Fort Worth, TX : Radio Shack, 2001.
1 recorder (in box) ; 4 x 7 in. + 1 owner’s manual (19 p.) &
1 power adaptor.
This voice-activated cassette recorder/player features a
tape counter and cue/review feature. Can be used with 4 “AA”
batteries (not included).
Serial no. 2146-111470 02A03.
1. Cassette tape recorders. 2. Audio-visual equipment. I.
Radio Shack.
Purchased 3/27/2001 at Radio Shack, $29.00 (cost includes adaptor)
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Puzzle Example -- MARC
Fixed Field:
Format = VM
Type: r
BLvl = m
TMat = g
099
245
260
300
500
500
500
650
650
9xx
PUZ 13
00 Jigsaw puzzle $h [game] : $b [English country garden and
cottage].
[S.l.] : $b Hasbro, Inc., $c 1999.
1 jigsaw puzzle (500 pieces) : $b col. ; $c 8 in. x 12 in. (box)
This 500-piece cardboard jigsaw puzzle shows a colorful English
country garden and cottage.
“Croxley 500” – container.
Title by cataloger.
0 Jigsaw puzzles.
0 Puzzles.
Purchased 10/4/2002 at a fundraiser, $1.00.
Puzzle Example –
Card Catalog
(Shelflist Card)
PUZ 13
Jigsaw puzzle [game] : [English country
garden and cottage]. -- [S.l.] : Hasbro, Inc., 1999.
1 jigsaw puzzle (500 pieces) : col. ; 8 in. x 12 in.
(box)
This 500-piece cardboard jigsaw puzzle shows a
colorful English country garden and cottage.
“Croxley 500” – container.
Title by cataloger.
1. Jigsaw puzzles. 2. Puzzles. (Purchased 10/4/2002 at a fundraiser,
$1.00)
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Stuffed Toy Example -- MARC
Fixed Field:
Format = VM
Type = r
BLvl = m
TMat = w
099
245
260
300
500
500
650
650
650
9xx
SA 5
00 Pig holding baby pig $h [toy].
Oakland, N.J. : $b Russ Berrie & Co. $c [200-?]
1 stuffed animal : $b pink ; $c 4 in.
This 4-inch high pink pig has a smaller baby pig clasped in the arms.
Contains inner bag pellets & polyester fiber and black plastic
eyes. Surface is washable (information from tag).
Item no. 23210. Made in China.
0 Soft toys.
0 Stuffed animals (Toys).
1 Pigs.
Purchased 7/17/2005 at Toys-R-Us for $4.95.
Stuffed Toy Example –
Card Catalog
(Shelflist Card)
SA 5
Pig holding baby pig [toy]. -- Oakland, N.J. : Russ Berrie &
Co., [200-?]
1 stuffed animal : pink ; 4 in.
This 4-inch high pink pig has a smaller baby pig
clasped in the arms. Contains inner bag pellets &
polyester fiber and black plastic eyes. Surface is
washable (information from tag).
Item no. 23210. Made in China.
1. Soft toys. 2. Stuffed animals (Toys). 2. Pigs.
(Purchased 7/17/2005 at Toys-R-Us for $4.95.
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Cleghorn Public Library
Cake Pan Record – MARC view
035
040
245 0
260
300
$a ocm46360330
$a JIU $c JIU $d SILO
$a Mickey cake pan $h [realia]
$a [S.l.] : $b Disney, $c 19??.
$a 1 cake pan : $b aluminum ; $c 27 x
22 cm. + 1 col. insert.
500 $a "15419303"
500 $a Makes cake shaped like Mickey
Mouse head.
650 0 $a Cake pans.
650 0 $a Mickey Mouse (Fictitious characters)
$x Cake pan.
LET THE CATALOGING BEGIN!
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To request a copy of this
presentation, contact:
Kay C Schlueter
Vermont State Colleges
kay.schlueter@vsc.edu
802-241-4619
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