RTSA 2015 AGM Notice

Railway Technical
Society of Australasia
Annual General Meeting - AGENDA
DATE:
Thursday 26 November 2015
TIME:
7:00am – 8.30am
LOCATION:
Suite 1.201 and Suite 1.202
Melbourne Convention and Exhibition Centre
Convention Centre Place, South Wharf VIC 3006
(Please check indicator screens upon arrival to the Centre for the location details)
1.
Welcome / Apologies
2.
Minutes of the Annual General Meeting held at the Perth Exhibition and Convention Centre
on the 11th November 2014 to be confirmed (Attachment 2.0)
3.
RTSA Annual Report / Chairman’s Address
4.
Executive Secretary’s Report (Attachment 4.0)
5.
Subcommittee Reports
5.1 Awards (Attachment 5.1)
5.2 Professional Development
5.3 Membership
6.
Financial Report (Attachment 6.0)
7.
General Business
8.
The next AGM
The Railway Technical Society of Australasia (RTSA)
11 National Circuit, Barton ACT 2600
Tel: 02 6270 6525 Fax: 02 6273 2358
Email: admin@rtsa.com.au
www.rtsa.com.au
ATTACHMENT 2.0
Railway Technical Society of Australasia
Annual General Meeting
28 November 2013
7:00 am
Sydney Convention Centre
DRAFT MINUTES
ATTENDEES
Katharina Gerstmann(Chair) , Darrien
Welsby (Treas), Clive Shepherd (Act
Sect), Stephen Muscat, Amanda Lu,
Duncan McLeaod, Steve Bashler, Ian
Gray, Martin Baggott, Klaus Clemens,
Dianne Clemens, Ron Fraser, Con
Alexandrides, Andrew Maclim, Chris
Cameron, Barry Yardley, Malcolm
Clivett, Nathan Borland, Bill Laidlaw,
David Caldwell, John Watsford,
Tristan Clark(?), Ravi Ravitharan,
Phillip Laid, A.J.England, Paul Bladon,
Andrew Garrett, Robert Schweiger
APOLOGIES
Simon Wood (Past Chair)
Cameron Smart (Secretary)
John Dring
Hope Dilworth-Kidd
John Goodall
Alex Howie
David Stuart-Smith
Graham Holden, Jim Gordon, Judy
Gordon.
No
DISCUSSION
1.0 WELCOME
1.1
Welcome and Apologies
The Chair opened the meeting and welcomed all members present.
2.0 MINUTES
The Minutes of the previous AGM, held at the Brisbane Convention Centre on 22
2.1
September 2012, were confirmed on the motion of John Watsford,
3.0 CHAIR’S REPORT
In her report, the Chair referred to:
3.1
• Aware of Work Now
1
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Steep learning Curve
Slow Progress on some incentives
Website Up and running
Expanding Profile NZ & Aust
Successful CORE 2012
o 600 Delegates came to
o Speakers from all over the world
Strength in Local committees
Corporate Program Membership
Development Sub Committees
o Wheel Rail Interface will be discontinued.
Focus on
o Quarterly newsletter
o Track and Signal part of membership
Membership base has grown, more than 1500 members now.
AWARDS
o Graduate
o Past Graduate
o Award Scholarship $10k
27 Attended the Light Rail Study Tour
NEXT 12 Months
o Relationship with EA
o Communications with RTSA membership with EA
o Need to identify key interfaces with Membership
New Logo Rolled out
The Chair’s report was accepted by the meeting.
4.0 CORRESPONDENCE
The Acting Secretary referred to the correspondence, which has been placed on
4.1
the website. Majority of the correspondence was Awards related.
5.0 Member Ship report
5.1
Martin Baggott reported on the membership.
• Stability in Initiatives including the RTSA Update newsletter, website,
and Corporate Supporters.
• Corporate Supporters role is to engage and get ideas and support the
industry
o Currently 11 signed up with single RTSA member contact as
portal
o Contacts read out for the 11
o >1500 members
6.0 FINANCIAL REPORT
The Treasurer reported that the Society is in a good financial situation.
6.1
• Income $425K (330 from Core 100 from membership)
• Total expenditure $208K
• $707 in coffers available
• Chapters well below budget
• Forward Plan has been created for next 5 years
7.0 ELECTIONS
2
Special interest groups there are 9 Nominations. No further nominations were
recived from the floor. The committee wil be reviwing nominations received and
announce successful candidates in the new year.
.
8.0 General Business
8.1
• Issues with Calendar App were raised
• Video Link to RTSA website from EA.
9.0 CLOSE
In closing the meeting, Katharina thanked members for attending and invited
9.1
them to attend the next AGM, to be held in conjunction with AusRAIL 2014, to
be held in Perth in November 2014.
Rail Scholarship
The $10K Rail Scholarship was presented to Amanda Lu
7.1
3
ATTACHMENT 4.0
www.rtsa.com.au
www.rtsa.org.nz
RTSA
EXECUTIVE SECRETARY’S REPORT
Prepared By: Darrien Welsby, Executive Secretary RTSA
November 2015
1.0
PURPOSE
The purpose of this Report is to summarise the principal items of correspondence that have
been received and dispatched from November 2014 to November 2015, being the period
between Annual general Meetings of the RTSA.
2.0
SUMMARY
Accompanying this Report, as Appendices 1 & 2, are summaries of the principal
correspondence, involving other bodies and individuals that has been received and dispatched
during the period in question.
These summaries include items of correspondence that have been dealt with by the Executive
Secretary and, additionally, other items that have been originated by or attended to, other
members of Executive Committee and/or Chapter Chairs.
The total number of inwards and outgoing correspondence is noted below.
INWARDS
OUTGOING
Emails:
6
28
Letters:
2
51
Fax:
0
0
Web Inquiry:
47
-
TOTAL
55
79
3.0
ITEMS OF NOTE
The principal topics that have generated correspondence during the period are as follows:
•
Inward correspondence:
o Complaints that email addresses linked to some chapter chairs do not appear to
work (in particular WA Chapter chair email).
o Enquiries regarding chapter/event presentation material.
o Membership renewal and/or updating contact details.
o Multiple emails from one sender advertising AusRAIL PLUS 2015.
•
Outgoing correspondence:
o Letters to successful and unsuccessful award candidates
o Response to member queries.
o Sponsorship requests.
•
Although it may not be considered appropriate for all letters to be dispatched over the
name of the Executive Secretary, it will be of value to the recording of correspondence if
letters and email messages that are of significance can be copied to the Executive
Secretary for reference.
- 2-
APPENDIX 1 – INWARDS CORRESPONDENCE
DATE
SEQ
No.
ITEM
CORRESPONDENCE
TYPE
REFERENCE
RECEIVED
1
26/11/2014
6/11/2014
Letter
2
27/11/2014
27/11/2014
3
2/12/2014
4
FROM
TO
SENDER
ORGANISATION
ADDRESSEE
David
McCarthy
To whom it
may concern
ARA14AH/122
Bryan Nye
ARA
Web Inquiry
1284183
Ben Gavine
Personal
2/12/2014
Web Inquiry
1296075
Ella Yang
Parfect Eng.
Machinery Co. (China)
"Purchase
Manager"
5/12/2014
5/12/2014
Web Inquiry
1302575
C Louis Fouvy
NS
5
6/01/2015
6/01/2015
Web Inquiry
1366381
Richard Bowden
NS
6
23/01/2015
23/01/2015
Letter
Nil
Ravi Ravitharan
Monash IRT
7
27/01/2015
27/01/2015
Web Inquiry
1403499
Andrew Mackay
RTSA NSW Chapter
Treasurer
8
30/01/2015
30/01/2015
Web Inquiry
1410506
John Whaite
9
3/02/2015
3/02/2015
Web Inquiry
1415980
10
13/02/2015
13/02/2015
Web Inquiry
11
28/02/2015
28/02/2015
12
6/03/2015
13
RTSA/EA ROLE
ATTACHMENT
EA Exec. Officer
Certificate of
membership
Membership
Nil
Nil
Nil
NS
NSW Chapter
Chair
Graham
Holden
RTSA
Accounts
Manager
NA
NSW Chapter
Chair
RTSA Exec.
Chair
Nil
RTSA Exec.
Treasurer
Nil
NS
WA Chapter
Chair
WA Chapter
Chair
Nil
Ian White
WPG Resources Ltd
NS
NS
Nil
1436811
Richard Dwight
University of
Wollongong
NS
NS
Nil
Web Inquiry
1462073
Liam O'Shannessy
Personal
CORE 2014
6/03/2015
Web Inquiry
1473734
Paul Radmann
Personal
11/03/2015
11/03/2015
Web Inquiry
1485334
Mitchell Heard
Personal
14
12/03/2015
12/03/2015
Web Inquiry
1487372
Gopinath
Chattopadhyay
Personal
Admin
SA Chapter
Chair
Clive
Shepherd
15
27/03/2015
27/03/2015
Email
Nil
John Dring
Personal
16
5/03/2015
5/03/2015
Web Inquiry
1471443
Fergus Moffat
Personal
17
23/02/2015
23/02/2015
Email
Nil
David Law
GHD
- 3-
Nil
Nil
CORE
Organizers
General
SA Chapter
Chair
Nil
QLD Chair
Nil
Darrien
Welsby
Secretary
Nil
Admin
Nathan
Loriente
General
Spec. Int. Rep.
Awards SC
Nil
Nil
Nil
Nil
APPENDIX 1 – INWARDS CORRESPONDENCE
DATE
SEQ
No.
ITEM
CORRESPONDENCE
TYPE
REFERENCE
RECEIVED
18
8/04/2015
8/04/2015
Web Inquiry
19
13/04/2015
13/04/2015
20
7/05/2015
21
FROM
TO
ATTACHMENT
SENDER
ORGANISATION
ADDRESSEE
RTSA/EA ROLE
1544704
Barry NewmanSparks
REM Consulting
General
General
Nil
Web Inquiry
1552881
Mitch Trounce
Personal
Awards SC
Nil
7/05/2015
Web Inquiry
1598729
Ron Bennell
Personal
Vic Chapter
16/05/2015
16/05/2015
Web Inquiry
1618094
John Shaw
Personal
QLD Chapter
22
17/05/2015
17/05/2015
Web Inquiry
1618698
Glenn Miller
Personal
Vic Chapter
23
28/05/2015
28/05/2015
Web Inquiry
1641927
Dusko Bajic
Personal
Nil
24
1/06/2015
1/06/2015
Web Inquiry
1647634
Kuldeep Zala
SA Chapter Member
Exec. Chair
Nil
25
14/06/2015
14/06/2015
Email
Nil
General
Graham
Holden
Nathan
Loriente
Awards Chair
Vic chapter
Chair
QLD Chair
Vic chapter
Chair
EA Exec. Officer
Awards SC
Nil
26
11/06/2015
11/06/2015
Web Inquiry
1667158
Prof Dev SC
Nil
27
15/06/2015
15/06/2015
Email
Nil
Keith Gerrard
Personal
Awards SC
Nil
28
18/06/2015
18/06/2015
Web Inquiry
1685484
Rachel Portner
Build-the-website
None
Nil
29
20/06/2015
20/06/2015
Email
Nil
David McKenzie
Personal
Awards SC
Nil
30
22/06/2015
22/06/2015
Web Inquiry
1691420
Phil Martin
Personal
Nathan
Loriente
None
Nathan
Loriente
General
None
Nil
31
23/06/2015
23/06/2015
Web Inquiry
1693639
Personal
General
None
Nil
32
24/06/2015
24/06/2015
Email
Nil
surajit samanta
Hossein
Askarinejad
Personal
Simon Wood
Awards SC
Nil
33
29/06/2015
29/06/2015
Web Inquiry
1706759
Greg Farrell
Geofabrics
Australasia Pty Ltd
Membership
Membership
Nil
34
10/07/2015
10/07/2015
Web Inquiry
1734339
Kelly Scott
NS
-
-
Nil
35
14/07/2015
14/07/2015
Web Inquiry
1742323
Hassan Boussi
Personal
Awards SC
Nil
36
14/07/2015
14/07/2015
Web Inquiry
1743313
Philip Laird
Personal
Webmaster
37
28/07/2015
28/07/2015
Web Inquiry
1769852
Peter Boesch
Personal
38
31/07/2015
31/07/2015
Web Inquiry
1776659
Shanil Jhurry
Personal
Awards SC
NSW Chapter
Chair
NSW Chapter
Chair
WA Chapter
Chair
Hossein
Askarinejad
SathishKumar
Subbarayan
- 4-
Personal
Personal
Prof Dev SC
NSW Chapter
Chair
WA Chapter
Chair
Nil
Nil
Nil
Nil
Nil
Nil
APPENDIX 1 – INWARDS CORRESPONDENCE
DATE
SEQ
No.
ITEM
CORRESPONDENCE
TYPE
REFERENCE
RECEIVED
39
4/08/2015
4/08/2015
Web Inquiry
40
14/08/2015
14/08/2015
41
20/08/2015
42
23/08/2015
43
FROM
TO
ORGANISATION
1782879
Kelly Hendry
Personal
Web Inquiry
1806031
cathy yao
NS
20/08/2015
Web Inquiry
1818284
Peter Norman
NS
Membership
Membership
Nil
23/08/2015
Web Inquiry
1823478
Robert Turner
Personal
Membership
Membership
Nil
24/08/2015
24/08/2015
Web Inquiry
1825797
Abhay Abhay
NS
-
-
Nil
44
26/08/2015
26/08/2015
Web Inquiry
1829110
Personal
Membership
Membership
Nil
45
9/09/2015
9/09/2015
Web Inquiry
1856693
Personal
Membership
Membership
Nil
46
23/09/2015
23/09/2015
Web Inquiry
1886855
47
27/09/2015
27/09/2015
Web Inquiry
1894313
Robert Glasz
James
Christopher Kirk
Cameron
Vincent
Manesguen
Barrie Griffiths
Personal
WA Chapter
Chair
Membership
WA Chapter
Chair
Membership
48
1/10/2015
1/10/2015
Web Inquiry
1903209
cathy yao
NS
General
General
Nil
49
3/10/2015
3/10/2015
Web Inquiry
1906867
Personal
Membership
Membership
Nil
50
4/10/2015
4/10/2015
Web Inquiry
1908399
Scott Waudby
Emmanuel
Agyarko Brobbey
Personal
Membership
Membership
Nil
51
6/10/2015
6/10/2015
Web Inquiry
1911850
Natalie Kennefick
Personal
52
11/10/2015
11/10/2015
Web Inquiry
1921837
Alan Hellier
Personal
NSW Chapter
Chair
General
53
12/10/2015
12/10/2015
Web Inquiry
1923843
Philip Laird
Personal
Adam Morris
54
13/10/2015
13/10/2015
Web Inquiry
1926429
cathy yao
NS
General
NSW Chapter
Chair
General
Vic chapter
Chair
General
55
20/10/2015
20/10/2015
Web Inquiry
1941925
Chris Cameron
Personal
Membership
Membership
- 5-
Personal
ADDRESSEE
NSW Chapter
Chair
General
RTSA/EA ROLE
NSW Chapter
Chair
General
ATTACHMENT
SENDER
Nil
Nil
Nil
Nil
Nil
Nil
Nil
Nil
Nil
APPENDIX 2 – OUTGOING CORRESPONDENCE
DATE
SEQ
No.
SENT
ITEM
CORRESPONDENCE
TYPE
1
29/01/2015
29/01/2015
2
5/02/2015
3
16/02/2015
RTSA
REFERENCE
TO
FROM
ATTACHMENT
ADDRESSEE
ORGANISATION
SENDER
RTSA/EA ROLE
Email
Andrew Mackay
RTSA NSW
Chapter Treasurer
Darrien Welsby
Exec. Treasurer
5/02/2015
Email
Ravi Ravitharan
Monash IRT
Graham Holden
Exec. Chair
16/02/2015
Email
Richard Dwight
University of
Wollongong
Darrien Welsby
Exec. Secretary
Kerr et al CORE
2008.pdf
4
23/02/2015
Letter
2015-NS-01
David Law
Simon Wood
Awards SC Chair
Nil
5
23/02/2015
Letter
2015-NS-02
Esther Warren
Simon Wood
Awards SC Chair
Nil
6
23/02/2015
Letter
2015-NS-03
Keith Ah-Koon
Simon Wood
Awards SC Chair
Nil
7
23/02/2015
Letter
2015-NS-04
Leon Johnson
Simon Wood
Awards SC Chair
Nil
8
23/02/2015
Letter
2015-NS-05
Timothy Suttie
Simon Wood
Awards SC Chair
Nil
9
23/02/2015
Letter
2015-NS-06
Jennifer Aiton
Simon Wood
Awards SC Chair
Nil
10
23/02/2015
Letter
2015-NS-07
Andrew Tay
Simon Wood
Nil
RTSA NSW Chapter
Financials YTD 2212-2014.pdf
Nil
11
23/02/2015
23/02/2015
Email
Nil
Jennifer Aiton
Nathan Loriente
12
23/02/2015
23/02/2015
Email
Nil
David Law
Nathan Loriente
13
23/02/2015
23/02/2015
Email
Nil
Esther Warren
Nathan Loriente
14
23/02/2015
23/02/2015
Email
Nil
Andrew Tay
Nathan Loriente
15
23/02/2015
23/02/2015
Email
Nil
Keith Ah-Koon
Nathan Loriente
16
23/02/2015
23/02/2015
Email
Nil
Timothy Suttie
Nathan Loriente
17
23/02/2015
23/02/2015
Email
Nil
Leon Johnson
Nathan Loriente
18
23/03/2015
23/03/2015
Letter
2015-NS-08
John Dring
Private Member
Darrien Welsby
Awards SC Chair
Spec. Int. Rep.
Awards SC
Spec. Int. Rep.
Awards SC
Spec. Int. Rep.
Awards SC
Spec. Int. Rep.
Awards SC
Spec. Int. Rep.
Awards SC
Spec. Int. Rep.
Awards SC
Spec. Int. Rep.
Awards SC
Exec Secretary
19
20/04/2015
20/04/2015
Letter
2015-NS-09
Buddhima
Indraratna
University of
Wollongong
Simon Wood
Awards SC Chair
Nil
20
28/04/2015
Letter
2015-NS-10
Philip Kamay
Simon Wood
Awards SC Chair
Nil
21
28/04/2015
Letter
2015-NS-11
Ian Joyner
Assoc. Tourist
Railways
QR
Simon Wood
Awards SC Chair
Nil
22
28/04/2015
Letter
2015-NS-12
John Watsford
Personal
Simon Wood
Awards SC Chair
Nil
- 6-
Letter 2015-NS-06
Letter 2015-NS-01
Letter 2015-NS-02
Letter 2015-NS-07
Letter 2015-NS-03
Letter 2015-NS-05
Letter 2015-NS-04
Nil
APPENDIX 2 – OUTGOING CORRESPONDENCE
23
12/06/2015
12/06/2015
Letter
2015-NS-13
Mitchell Trounce
Personal
Simon Wood
Awards SC Chair
Nil
24
12/06/2015
12/06/2015
Letter
2015-NS-14
25
12/06/2015
12/06/2015
Letter
2015-NS-15
David McKenzie
Personal
Daniel Caldwell
Personal
Simon Wood
Awards SC Chair
Nil
Simon Wood
Awards SC Chair
Nil
26
12/06/2015
12/06/2015
Letter
2015-NS-16
Grant Cheetham
Personal
Simon Wood
Awards SC Chair
Nil
27
12/06/2015
12/06/2015
Letter
2015-NS-17
Keith Gerrard
Personal
Simon Wood
Awards SC Chair
Nil
28
12/06/2015
29
12/06/2015
12/06/2015
Letter
12/06/2015
Letter
2015-NS-18
Lawson Jones
Personal
Simon Wood
Awards SC Chair
Nil
2015-NS-19
Tvrtko Tepic
Personal
Simon Wood
Awards SC Chair
Nil
30
12/06/2015
12/06/2015
Letter
2015-NS-20
Ashley Archibald
Personal
Simon Wood
Awards SC Chair
Nil
31
12/06/2015
32
12/06/2015
12/06/2015
Letter
2015-NS-21
Ian Mackay
Personal
Simon Wood
Awards SC Chair
Nil
12/06/2015
Letter
2015-NS-22
Hossein Askarinejad
Personal
Simon Wood
Awards SC Chair
Nil
33
12/06/2015
12/06/2015
Letter
2015-NS-23
Mayya Spiryagina
Personal
Simon Wood
Awards SC Chair
Nil
34
12/06/2015
12/06/2015
Letter
2015-NS-24
Mojibul Sajjad
Personal
Simon Wood
Nil
35
12/06/2015
12/06/2015
Email
Nil
Mitchell Trounce
Personal
Nathan Loriente
36
12/06/2015
12/06/2015
Email
Nil
David McKenzie
Personal
Nathan Loriente
37
12/06/2015
12/06/2015
Email
Nil
Daniel Caldwell
Personal
Nathan Loriente
38
12/06/2015
12/06/2015
Email
Nil
Grant Cheetham
Personal
Nathan Loriente
39
12/06/2015
12/06/2015
Email
Nil
Keith Gerrard
Personal
Nathan Loriente
40
12/06/2015
12/06/2015
Email
Nil
Lawson Jones
Personal
Nathan Loriente
41
12/06/2015
12/06/2015
Email
Nil
Tvrtko Tepic
Personal
Nathan Loriente
42
12/06/2015
12/06/2015
Email
Nil
Ashley Archibald
Personal
Nathan Loriente
43
12/06/2015
12/06/2015
Email
Nil
Ian Mackay
Personal
Nathan Loriente
44
12/06/2015
12/06/2015
Email
Nil
Hossein Askarinejad
Personal
Nathan Loriente
45
12/06/2015
12/06/2015
Email
Nil
Mayya Spiryagina
Personal
Nathan Loriente
46
12/06/2015
12/06/2015
Email
Nil
Mojibul Sajjad
Personal
Nathan Loriente
47
16/06/2015
16/06/2015
Letter
2015-NS-24
AECOM
Megan Wood
Awards SC Chair
Awards SC
Member
Awards SC
Member
Awards SC
Member
Awards SC
Member
Awards SC
Member
Awards SC
Member
Awards SC
Member
Awards SC
Member
Awards SC
Member
Awards SC
Member
Awards SC
Member
Awards SC
Member
QLD Ch.
- 7-
2015-NS-13
2015-NS-14
2015-NS-15
2015-NS-16
2015-NS-17
2015-NS-18
2015-NS-19
2015-NS-20
2015-NS-21
2015-NS-22
2015-NS-23
2015-NS-24
Nil
APPENDIX 2 – OUTGOING CORRESPONDENCE
Membership
48
16/06/2015
16/06/2015
Letter
2015-NS-25
Ansaldo STS Aust
Megan Wood
49
16/06/2015
16/06/2015
Letter
2015-NS-26
ARUP
Megan Wood
50
16/06/2015
16/06/2015
Letter
2015-NS-27
Aurecon
Megan Wood
51
16/06/2015
16/06/2015
Letter
2015-NS-28
Aurizon
Megan Wood
52
16/06/2015
16/06/2015
Letter
2015-NS-29
Austrak
Megan Wood
53
16/06/2015
16/06/2015
Letter
2015-NS-30
CRE
Megan Wood
54
16/06/2015
16/06/2015
Letter
2015-NS-31
Faivley Transport
Aust
Megan Wood
55
16/06/2015
16/06/2015
Letter
2015-NS-32
GHD
Megan Wood
56
16/06/2015
16/06/2015
Letter
2015-NS-33
Interfleet
Megan Wood
57
16/06/2015
16/06/2015
Letter
2015-NS-34
Jacobs
Megan Wood
58
16/06/2015
16/06/2015
Letter
2015-NS-35
John Holland
Megan Wood
59
16/06/2015
16/06/2015
Letter
2015-NS-36
KBR
Megan Wood
60
16/06/2015
16/06/2015
Letter
2015-NS-37
Laing O'Rourke
Megan Wood
61
16/06/2015
16/06/2015
Letter
2015-NS-38
Leighton
Contractors
Megan Wood
62
16/06/2015
16/06/2015
Letter
2015-NS-39
Lend Lease
Megan Wood
63
16/06/2015
16/06/2015
Letter
2015-NS-40
Parsons
Brinkerhoff
Megan Wood
64
16/06/2015
16/06/2015
Letter
2015-NS-41
SMEC
Megan Wood
65
16/06/2015
16/06/2015
Letter
2015-NS-42
URS
Megan Wood
66
16/06/2015
16/06/2015
Letter
2015-NS-43
JF Hull
Megan Wood
67
16/06/2015
16/06/2015
Letter
2015-NS-44
Golding
Contractors
Megan Wood
- 8-
QLD Ch.
Membership
QLD Ch.
Membership
QLD Ch.
Membership
QLD Ch.
Membership
QLD Ch.
Membership
QLD Ch.
Membership
QLD Ch.
Membership
QLD Ch.
Membership
QLD Ch.
Membership
QLD Ch.
Membership
QLD Ch.
Membership
QLD Ch.
Membership
QLD Ch.
Membership
QLD Ch.
Membership
QLD Ch.
Membership
QLD Ch.
Membership
QLD Ch.
Membership
QLD Ch.
Membership
QLD Ch.
Membership
QLD Ch.
Membership
Nil
Nil
Nil
Nil
Nil
Nil
Nil
Nil
Nil
Nil
Nil
Nil
Nil
Nil
Nil
Nil
Nil
Nil
Nil
Nil
APPENDIX 2 – OUTGOING CORRESPONDENCE
68
19/06/2015
19/06/2015
Email
Nil
Hossein Askarinejad
Personal
Nathan Loriente
69
19/06/2015
19/06/2015
Email
Nil
Mojibul Sajjad
Personal
Nathan Loriente
70
19/06/2015
19/06/2015
Email
Nil
David McKenzie
Personal
Nathan Loriente
71
19/06/2015
19/06/2015
Email
Nil
Ian Mackay
Personal
Nathan Loriente
72
19/06/2015
19/06/2015
Email
Nil
Mitchell Trounce
Personal
Nathan Loriente
73
22/06/2015
22/06/2015
Email
Nil
Hossein Askarinejad
Personal
Simon Wood
Awards SC
Member
Awards SC
Member
Awards SC
Member
Awards SC
Member
Awards SC
Member
Awards SC Chair
74
26/06/2015
26/06/2015
Letter
2015-NS-45
Melbourne IT
Darrien Welsby
Exec Secretary
75
5/10/2015
5/10/2015
Letter
2015-NS-46
Max Michell
Personal
Simon Wood
Awards SC Chair
76
12/10/2015
12/10/2015
Email
Nil
Alan Hellier
Personal
Simon Wood
Awards SC Chair
Nil
Registry key
recovery form
RTSA Individual
Award
Weblink
77
13/10/2015
13/10/2015
Letter
2015-NS-47
Ryan Trevaskis
Personal
Simon Wood
Awards SC Chair
Nil
78
13/10/2015
13/10/2015
Letter
2015-NS-48
Personal
Simon Wood
Awards SC Chair
Nil
79
13/10/2015
13/10/2015
Letter
2015-NS-49
Andrew Lowe
Alexandra PayneBillard
Personal
Simon Wood
Awards SC Chair
Nil
- 9-
Nil
Nil
Nil
Nil
Nil
ATTACHMENT 5.1
RTSA Annual General Meeting
26 November 2015.
AWARDS SUB-COMMITTEE REPORT
The RTSA Awards Sub-Committee administers the RTSA s programme on behalf of the
Executive Committee. Details of the awards programme can be found on the RTSA Website.
The following awards have been made in 2015:
1. 2015 Individual Award
Four Nominations were received. The winner of the 2015 Individual Award is Professor
Buddhima Indraratna of the University of Wollongong. The award was presented to Professor
Indraratna at the combined Australasian Rail Association and NSW RTSA Chapter Annual
dinner in Sydney on 8th October.
2. 2015 Graduate Engineer Award.
Two nominations were received, with the winner of the 2015 Graduate Engineer Award being:
Jennifer Aiton, a Civil Engineer, who formerly worked for the Public Transport Authority of
Western Australia and who is now with WSP/Parsons Brinckerhoff in the UK. Jennifer was also
the winner of the RTSA Engineering Student Thesis Award in 2013.
3. 2015 Young Railway Engineer Award
Five nominations were received.
The joint winners of the Young Railway Engineer Award are:
David Law, a Senior Rail Engineer and Project Manager with GHD in Brisbane
Esther Warren, a Civil Project Engineer with John Holland in Melbourne
Again, full registration of CORE2016 is part of the reward. The appropriate presentation will be
made at the Conference Gala Dinner.
3. Railway Project Award
Railway Project Awards are only presented biennially in CORE years, and thus no award is
being made this year.
4. 2015 Railway Engineering Student Thesis
Nine nominations were received, of which five were shortlisted for detailed review.
The Joint winners of the 2015 Railway Engineering Student Thesis Award are:
Ian Mackay for his University of Queensland Bachelor of Mechanical Engineering thesis:
“Damage modelling of Rail Squats in ANSYS Finite Element Package”
David McKenzie for University of Sydney Bachelor of Engineering (Electrical) thesis: “High
Voltage Rectifier Differential Protection”.
.
RTSA 2015 AGM Awards Sub-Committee Report
26 November 2015
2
5. 2015 Post Graduate Thesis Award
Three nominations were received.
The winner of the 2015 Post Graduate Thesis Award is:
Hossein Askarinejad for his Doctor of Philosophy in Railway Engineering thesis Central
Queensland University:” Studies on the Track Input to the Response of In-service Insulated Rail
Joints”
A runner up award was made to Mojibul Sajjad for his Central Queensland University Master of
Engineering (Rail Road and Railway Transportation) thesis: Friction Management and Top of
Rail Lubrication”
6. 2015 Annual Rail Scholarship
Three nominations were received.
The winner of the 2015 Annual Rail Scholarship is Ryan Trevaskis, SCADA Control and
Indications Officer at Metro Trains Melbourne
7. 2015 Australasian Rail Industry Awards Young Rail Engineer Award
Eleven nominations were received and five were shortlisted for the second year that this award,
which is sponsored by the RTSA, has been run.
The winner of the 2015 Australasian Rail Industry Awards Young Rail Engineer Award is Calvin
Li, a Project Manager at Metro Trains Melbourne, who received his award at the Australasian
Railway Awards Dinner in Sydney on 9 July.
8. Life Membership of the RTSA
A recommendation by the ASC for Mr John Dring to receive Life Membership of the RTSA was
unanimously approved by the RTSA Executive Committee in March 2015. Mr Dring has elected
to receive his award at the CORE 2016 Gala Dinner.
Simon Wood
Chair
RTSA Awards Sub-Committee.
26 November 2015
2
ATTACHMENT 6.0
www.rtsa.com.au
www.rtsa.org.nz
RTSA
EXECUTIVE TREASURER’S REPORT
FINANCIAL YEAR 1 JULY 2014 – 30 JUNE 2015
Prepared by Darrien Welsby
(Executive Treasurer)
November 2015
FY 2014/15 Financial Summary:
•
Funds carried forward 30 June 2013: $642,802.95.
•
Total income $368,801.68 (on budget).
•
Total expenditure: $190,221.63 (45% of budget).
•
Total yearly surplus/deficit: $178,580.05 surplus (budget: deficit -$58,387.46)
•
Total available funds at 30 June 2015: $821,383.00 (41% above budget).
Notable Items:
•
CORE 2014 income $177,018.19 (77% above budget).
•
Subscription income 27% below budget.
•
IPENZ/IRSE Auckland Elec. Conference surplus income $26,418.12.
•
Overall chapter and subcommittee costs were within budget.
•
EA managed financial statement attached (Appendix A).
1. OVERVIEW
TABLE 1: END OF FINANCIAL YEAR SUMMARY FY2014/15
BUDGET
$ 642 802.95
ACTUALS
$ 642 802.95
%
100%
$ 113 358.38
$ 100 000.00
$ 10 000.00
$ 16 714.01
$ 28 460.15
$ 82 000.00
$
$
2 500.00
$ 15 000.00
$
-
$
$
$
$
$
$
$
$
$
$
$ 368 032.54
$ 1 010 835.49
$ 368 801.68
$ 1 011 604.63
73%
177%
100%
119%
40%
24%
40%
100%
100%
100%
$ 116 020.00
$ 124 000.00
$ 36 300.00
$
3 200.00
$ 10 000.00
$ 72 700.00
$ 31 500.00
$
$ 30 500.00
$
2 200.00
Total Expenses $ 426 420.00
$ 50 996.95
$ 63 995.47
$
$
$
3 006.82
$ 29 708.48
$ 10 120.00
$
$ 30 945.79
$
1 448.12
$ 190 221.63
44%
52%
0%
0%
30%
41%
32%
101%
66%
45%
Yearly Surplus/Deficit -$ 58 387.46
TOTAL ACCUMULATED SURPLUS $ 584 415.49
$ 178 580.05
$ 821 383.00
-306%
141%
ITEM
Funds carried forward from 30 June
Income:
Subscription allocation
CORE surplus (after seed funding re-paid)
CORE seed funding return (Income)
Misc incl interest and sponsorship
GST
Chapter Dinner/AGM Income & Sponsorship
Chapter Miscellaneous Income
Professional Development SC: Courses and Seminars
RTSA/IRSE Auckland Elec. Conf. (seed funding return)
IPENZ Auckland Rail Electrification Conference Surplus
Total Income
Total Available Funds
Expenses:
Executive Costs
Chapter Costs
Professional Development Committee
Membership Committee
CORE Advisory Panel
Awards
Sponsorships
Study Tour and Eminent Speaker Support
Promotion & Publications
Organisation memberships
- 2-
82 812.26
177 018.19
10 000.00
19 822.26
11 471.00
19 592.04
5 673.40
994.41
15 000.00
26 418.12
2. GENERAL
TABLE 2: EXECUTIVE EXPENSES
ITEM
BUDGET
EA Management & Secretarial Support
Postage and Freight
Telecommunication
Meeting Catering
Bank Fees
Audit Expenses
Travel Expenses
Taxi Expenses
Accommodation Expenses
Legal Advice
Business Activity Statement (BAS) Costs
Misc
$
7 000.00
$
1 000.00
$
1 000.00
$
5 000.00
$
1 200.00
$
5 500.00
$ 31 900.00
$
2 420.00
$ 30 000.00
$ 10 000.00
$ 20 000.00
$
1 000.00
TOTAL $ 116 020.00
ACTUALS
$
$
$
$
$
$
$
$
$
$
$
$
$
5 428.50
11.22
2 380.07
1 238.92
577.94
1 540.00
28 377.14
2 806.96
7 544.90
1 091.30
50 996.95
%
78%
1%
238%
25%
48%
28%
89%
116%
25%
0%
0%
44%
TABLE 3: SPONSORSHIPS
ITEM
BUDGET
WA Science and Engineering Challenge
First 10 Insert
Knowledge Bank
Executive Chair Initiative Fund
$
$
$
$
Total $
5 500
11 000
15 000
31 500
ACTUALS
$
$
$
$
$
9 900
220
10 120
%
90%
1%
32%
TABLE 4: STUDY & EMINENT SPEAKER TOURS
ITEM
BUDGET
Study Tours
Eminent Speaker
$
$
Total $
-
ACTUALS
$
$
$
-
%
-
TABLE 5: ORGANISATION MEMBERSHIPS & FUNCTIONS
ITEM
Meeting/Dinner with ARA
ARA Membership
BUDGET
$
$
Total $
- 3-
1 000.00
1 200.00
2 200.00
ACTUALS
$
$
$
268.12
1 180.00
1 448.12
%
27%
98%
66%
TABLE 6: PROMOTION & PUBLICATIONS
BUDGET
ITEM
Website Maintenance
$
$
Membership brochures
Nametags & Business Cards (remaining funds from 2013/1 $
$
New Banners
$
Track & Signal Magazine
$
Production of Letters & Misc Newsletters
$
Advertising Posters/Fliers
Total $
1 000.00
1 500.00
500.00
2 000.00
22 000.00
2 000.00
1 500.00
30 500.00
ACTUALS
$
$
$
$
$
$
$
$
28 622.22
2 323.57
30 945.79
%
130%
116%
101%
3. SUB-COMMITTEES
TABLE 7: PROFESSIONAL DEVELOPMENT SUB-COMMITTEE
ITEM
BUDGET
General Expenses
Courses and Seminars
Meet the Railway People Expo
Course and Seminar Income
$
$
$
$
Total Expenditure $
Total Income $
TOTAL -$
6 300.00
15 000.00
15 000.00
2 500.00
36 300.00
2 500.00
33 800.00
ACTUALS
$
$
$
$
$
$
$
994.41
994.41
994.41
%
40%
40%
-3%
TABLE 8: CORE ADVISORY PANEL
ITEM
ACTUALS
BUDGET
Travel, Accommodation & General Expenses
CORE seed funding (Expense)
CORE seed funding return (Income)
Total Expenditure
Total Income
TOTAL
$
$
$
$
$
$
10 000
10 000
10 000.00
10 000.00
-
$
$
$
$
$
$
3 007
10 000
3 006.82
10 000.00
6 993.18
%
30%
100%
30%
100%
-
TABLE 9: MEMBERSHIP SUB-COMMITTEE
ITEM
General Expenses
BUDGET
$
Total $
- 4-
3 200
3 200.00
ACTUALS
$
$
-
%
-
TABLE 10: AWARDS SUB-COMMITTEE
ITEM
BUDGET
Railway Award Individual
Railway Awards and Certificates
Student Thesis award
Young Engineers Award $1000+conf reg & attendance
Graduate Engineers Award
Post Graduate Thesis Award
Railway Scholarship
Life Members (CORE registration)
Travel Expenses
Accommodation Expenses
Total
- 5-
$
$
$
$
$
$
$
$
$
$
$
3 300.00
2 000.00
16 000.00
10 000.00
10 000.00
15 000.00
10 600.00
3 500.00
2 300.00
72 700.00
ACTUALS
$
$
$
$
$
$
$
$
$
$
$
1 331.00
3 210.59
4 000.00
4 610.00
3 610.00
5 305.58
7 641.31
29 708.48
%
40%
161%
25%
46%
36%
152%
332%
41%
4. CHAPTERS
TABLE 11: CHAPTER EXPENSES
BUDGET
ITEM
Victoria
General Expenses
Dinner/AGM Expenses
Miscellaneous Income
Dinner/AGM Sponsorship & Income
West Australia
General Expenses
Dinner/AGM Expenses
Miscellaneous Income
Dinner/AGM Sponsorship & Income
Queensland
General Expenses
Dinner/AGM Expenses
Miscellaneous Income
Dinner/AGM Sponsorship & Income
South Australia
General Expenses
Dinner/AGM Expenses
Miscellaneous Income
Dinner/AGM Sponsorship & Income
New South Wales
General Expenses
Dinner/AGM Expenses
Miscellaneous Income
Dinner/AGM Sponsorship & Income
New Zealand
General Expenses
Dinner/AGM Expenses
Miscellaneous Income
Dinner/AGM Sponsorship & Income
ACTUALS
%
$
$
$
$
7 000.00
18 000.00
18 000.00
$
$
$
$
2 866.76
3 000.00
105.00
1 450.00
41%
17%
8%
$
$
$
$
7 000.00
20 000.00
20 000.00
$
$
$
$
5 725.38
5 186.61
-
82%
26%
-
$
$
$
$
7 000.00
10 000.00
10 000.00
$
$
$
$
8 101.32
19 285.00
3 610.74
4 521.99
116%
193%
45%
$
$
$
$
7 000.00
14 000.00
14 000.00
$
$
$
$
1 013.16
5 153.00
120.00
14%
37%
1%
$
7 000.00 $
$ 10 000.00 $
$
$
$ 10 000.00 $
$
$
$
7 000.00 $
$ 10 000.00 $
$
$
$ 10 000.00 $
Total Expenditure $ 124 000.00 $
Total Income $ 82 000.00 $
TOTAL -$ 42 000.00 -$
6 064.22
7 600.02
1 957.66
13 500.05
63 995.47
25 265.44
38 730.03
87%
76%
135%
52%
31%
92%
- 6-
APPENDIX A – ENGINEERS AUSTRALIA MANAGED FINANCIAL STATEMENTS