Schoolmaster Manual

Transcription

Schoolmaster Manual

Attendance
&
Gradebook Manual
School Edition
Huntley Project Schools
2010-2011
Table of Contents
Taking Attendance
Page 1
How to log-on and import your classes
Page 2
How to set up your gradebook
Page 2
How to set up your Quarter 1 Calculation Column
Page 4
How to enter assignments
Page 4
How to post your grades to SchoolMaster (Grades 7-12)
Page 5
How to post your grades to SchoolMaster (Grades 2-6)
Page 6
How to add Comments using your Gradebook
Page 6
How to add Comments using Schoolmaster
Page 7
How to start the Second Quarter in Gradebook
Page 7
How to display your most recent grades first
Page 8
Exporting Teacher Grades to PASS
Page 8
How to Delete an Inactive Student
Page 8
Change Student Order in List
Page 9
Viewing Posted Grades in Schoolmaster
Page 9
Web Classroom
Page 10
Helpful Hints
Page 11
C:\My Files\Technology\Schoolmaster Attendance and Gradebook.wpd
Attendance
•
Double left click on the Gradebook Icon on your Desktop
•
Enter your login name (it is your first initial followed by your last name) i.e. John Smith would be
jsmith
Enter your password (use your network password)
Press Enter
You are now logged into the Schoolmaster program.
Open the class you want to take attendance by choosing
File- Open
Under View in the right hand corner, choose Attendance.
You will take attendance with a grid of the students
enrolled in your class. The default is for all students to be
present. If a student is absent, click on the A column for
Absent or if the student is tardy, click on the T column for Tardy.
•
•
•
•
•
•
Or
•
With a class file open, choose Utility from the Task Menu and select Seating Chart. This will give
you pictures of student in the class file that is open.
•
Note: Even if all of your students are present you must open the class and then close it to show that
attendance was taken.
•
Note: You can only change the attendance of a student on the current date. If it needs to be changed
later, you must contact the office to make the necessary change in attendance status of a student.
1
Gradebook
How to log-on and import your classes:
•
Double left click on the Gradebook Class Icon on your Desktop
•
You will use your network username and password to log into SchoolMaster Class.
•
Under Utility choose Import Schoolmaster Rosters (You
may need to delete last years classes before you do this.
Choose Utility, Delete Gradebook)
Select the class you want to import or select ALL to
import all of your classes.
Click OK
You now have your classes loaded and are ready to set up
your gradebook.
•
•
•
•
ELEMENTARY TEACHERS:
" Choose Utility, Import Schoolmaster Rosters (You may need to delete last years classes
before you do this. Choose Utility, Delete Gradebook)
" Choose Class
" Highlight the class in the left column and Click OK
" You will need to repeat the steps for all classes (subjects) you give grades.
" When you import each time, give the class a unique name (i.e., Math, English, Spelling, etc.)
How to set up your gradebook:
•
•
•
•
Choose File, then choose Open
Choose the class (i.e. English 10) you want to work with and
press OK
You may want to check your Mark Table so you have the
correct mark table. Select Setup, then choose Mark
Tables. You should have a Standard Mark Table. If you
do, look and make sure that the Alpha Marks are listed in
order (A+, A, A-, B+, etc.) If they are not, you must
highlight the grade you want to move and use the Up and
Down buttons to arrange them correctly. An incorrect order
will assign incorrect grades in your gradebook. If you do
not have the correct Mark Table Choose Utility, Import Mark Table and choose the Standard Mark
Table
Close the Gradebook Mark Tbl dialog box
2
•
ELEMENTARY TEACHERS:
" Choose Utility, Import Mark Table
" Choose Import Mark Table
" Choose the Elementary/Standard Mark Table radio button and
select OK
" Choose your grade level (i.e., Kindergarten, Grade 1, Grade 2, Grade 3-6)
" As you set up your classes, you will need to go to to View in the upper right-hand corner of the
Data Entry Screen, left click on the down triangle and choose Configuration. Choose the
correct Mark Table. You will need to do this for each class.
•
Under View in the upper right-hand corner of the Data Entry Screen, left click on the down triangle
and choose Configuration. You are now ready to begin creating Groups. These are the categories
to which you will be assigning grades (Homework, Tests, Labs, Attendance, etc.)
•
Choose Add Group
•
Under Name, type the category (Homework,
Tests, etc.)
Under Overall Weight, type the number
which represents the weight you will assign to
this category. For example, if you are creating
a group for AR and it is worth 20% of the
overall grade, then type 20. (The total of all of
your weighted categories must equal 100.)
Under Display Type, choose Alpha if you assign letter grades to assignments, or Numeric if you
prefer to work with point values
•
•
Click OK when finished
Perform the same steps to add your other Groups (categories).
•
Note: A default Group called “Classwork” will already appear in your group list. If you would like
to use this group, you may personalize it by clicking on the appropriate column and making
necessary changes. If you don’t need this group, you may select (highlight) it, then go to Task on the
menu bar and choose Delete Group.
•
Elementary Teachers:
"
"
Most of you will not need to use Groups unless you weight your grades.
If this is the case, you will be able to use the default group for your classes.
The above steps will need to be repeated for each class or subject.
3
How to set up your Quarter 1 Calculation Column:
•
With a class file open, Choose Add Calculation from the Task Menu
•
Under Title, give the calculation a name (i.e., Quarter
1)
•
Under Heading, give the calculation a heading (i.e.,
QTR1)
•
Under Calculate on Members of, select Overall
•
Select the appropriate dates for the quarter
•
Select the Prompt for posting information box. It is important that you check this box.
•
To add the calculation column to several gradebooks (classes),
check the box next to Add to Multiple Gradebooks and then select
the gradebooks you would like to copy the calculation. If you
select the box for multiple calculations, you only have to make this
setting once per quarter, semester, etc.
•
Next, select the mark position for posting.
How to enter assignments:
•
•
•
•
•
•
•
•
•
•
Under View in the upper right-hand corner of the Data
Entry Screen, left click on the down triangle and
choose Data Entry
Choose Task from the menu bar
Choose Add Assignment
Under Title, type the title of the assignment
Under Heading, type an abbreviation of the title (this is
what will appear on your screen as a column heading)
Under Date, click the down arrow to access a calendar,
then select the appropriate date
Under Group, select the appropriate category for this
grade
Under Value, type in the total point value given to this
assignment
Click OK
You are now ready to enter grades for the students
under the heading you just created
4
How to post your grades (Grades 7-12):
•
Under View in the upper right-hand
corner of the Data Entry Screen, left
click on the down triangle and choose
Assignments
•
Click Quarter 1or the column you
want to post to highlight it
•
At the bottom of the window,
under Posting Detail, choose the
Secondary Mark Position you are
posting (Weekly, MT1, Quarter 1,
Quarter 2, etc.)
•
You will need to do this for every
subject you need to post. Make
sure you change the post setting each term of posting (Weekly, Midterm 1, Quarter 1, etc.)
•
Under Utility on the menu bar, select Post Section Marks to SchoolMaster.
•
Select Gradebooks and choose one or more (all)
gradebooks you would like to post.
•
You may want to select Mark Postitions to make sure
it says Midterm1, however, this should be set for
you. If not, select Midterm1 (You must left click on
Weekly to highlight), then click OK.
•
Click Begin.
5
How to post your grades for MidTerm reporting (Grades 2-6):
•
Under View in the upper right-hand
corner of the Data Entry Screen, left
click on the down triangle and choose
Assignments
•
Click Quarter 1or the column you
want to post to highlight it
•
At the bottom of the window, under
Posting Detail, choose the Elem.
Subject you are posting (i.e., Social
Studies)
•
The next drop down box to the
right of Elem. Subject, choose MT1 or the post setting (MT1, Quarter 1, Quarter 2, etc.)
•
You will need to do this for every subject you need to post
•
Under Utility on the menu bar, select Post Class Marks to SchoolMaster.
•
Select Gradebooks and choose one or more (all) gradebooks you would like to post.
•
You may want to select Mark Postitions to make sure it says Midterm1, however, this should
be set for you. If not, select Midterm1 (You must left click on Weekly to highlight), then
click OK.
•
Click Begin.
How to add Comments for MidTerm and Quarter Reporting with Gradebook:
A list of the comments can be found by going to Setup on the menu bar. Click on comments and a list will
appear. Knowing the number of the comment is important. You can print the list from the File
Menu.
•
Set up a column for comments under the Task column just like any other assignment
•
The comment you wish to attach corresponds to a number
•
Under View in the upper right-hand corner of the Data Entry Screen, left click on the down triangle
and choose Data Entry
•
Choose Task from the menu bar
•
Choose Add Assignment
•
Under Title, type Comment or any other title for the comment
•
Under Heading, type an abbreviation of the title (this is what will appear on your screen as a column
heading)
6
•
•
•
•
Under Date, click the down arrow to access a calendar, then select the appropriate date
It is important that you check the box next to Assignment is Comment
Click OK
You are now ready to add comment numbers to your gradebook
How to add Comments for MidTerm and Quarter Reporting with SchoolMaster:
•
•
•
•
•
•
•
•
•
•
•
Open the Attendance program
Click on the Grading button on the right side of the screen
Click on the Columns button in the upper right corner of the open window
Press and hold the CTRL key and left click the mouse to select Quarter 1, Comment 1, Comment 2,
and/or Comment 3. Release the CTRL key. If you want all the columns to appear choose Select All.
Click OK
Left click in the Comment Column of the student you want to add the comment
Click on Show Mark Table in the lower right-hand corner of the screen
Double click on the comment you want to select for the student
Continue for all the students you want to add comments. You may add up to three (3) comments per
student.
Close the class you have been working on and continue with the other classes
Close the Attendance program when finished and your comments will automatically be posted
How to start the Second Quarter in the Gradebook:
•
With a class file open, Choose Add Calculation from the Task Menu
•
Under Title, give the calculation a name (i.e., Quarter
1)
Under Heading, give the calculation a heading (i.e., QTR1)
•
Under Calculate on Members of, select Overall
•
Select the appropriate dates for the quarter
•
Select the Prompt for posting information box. It is important that you check this box.
•
To add the calculation column to several gradebooks (classes),
check the box next to Add to Multiple Gradebooks and then select
the gradebooks you would like to copy the calculation. If you
select the box for multiple calculations, you only have to make this
setting once per quarter, semester, etc.
•
Next, select the mark position for posting.
7
How to Display Your Most Recent Grade First:
•
With the class file open choose Edit on the Menu Bar and select WorkStation Preferences
•
Then choose Display and select Data Entry- Display in Reverse Order
•
Click Save
Exporting Teacher Grades to PASS
•
Select Progress Export (PASS) from Web
under the Menu Bar
•
Select Gradebooks and choose one or Select
All your gradebooks to export
•
You may choose certain assignments or use the default All
•
Under Date Range make sure you have the
current date range for the current quarter
•
Click Export and your files will be exported to
the school web site for parents to view their
childs grades
How to Delete an Inactive Student:
•
With the Class File Open: Under View in the upper right-hand corner of the Data Entry Screen, left
click on the down triangle and choose Students
•
Choose Task Menu, then select Delete Inactive Student
8
Reordering Students List
•
Open the class you want to change the order of the student
list
•
Under View in the upper right-hand corner of the Data Entry
Screen, left click on the down triangle and choose
Configuration
•
Change Sort to Manual
•
Under View in the upper right-hand corner of the Data Entry
Screen, left click on the down triangle and choose Students
•
Choose Task Menu, then select Edit Student Order
•
Use the Up and Down button to change the order of students
in your list
Viewing Posted Grades in SchoolMaster
If you teach both junior high and high school students, you can
only view one school at a time. If your current view is High
School and you want to change to junior high:
•
Click on Edit and choose Change Current School
•
Highlight Huntley Project Middle School
•
Click OK
9
Web Classroom
Teachers can enter daily attendance, submit report card marks and comments, and access their
Schoolmaster Gradebook data through the Internet by going to www.huntley.k12.mt.us. On the
home page select SchoolMaster. On the Schoolmaster page select the link for teachers to access
through the web.
Attendance Entry in Web Classroom
10
Mark Entry in Web Classroom
Gradebook in Web Classroom
11
Helpful Hints:
T
Make sure you are always using the Default Mark Table in the junior high and high school and
the appropriate grade level Mark Table for the elementary.
T
You can copy configuration of one class from one year to the next if you do not delete the old
class.
T
NA in a grade column will ignore the grade for a specific student
T
For Extra Credit: make an assignment and give the value 0 – Must be tied to a group (cannot
have drop lowest checked) or put in a group that you wouldn’t drop lowest.
T
Ignore Group Weights if you want groups but don’t want to weight groups
T
Teachers should print a hard copy of gradebook at the end of the school year.
T
You can change the order of students in your gradebook by choosing Preferences under the
Student View, then go to Configuration and change Sort by to Preferred.
T
To insert Comments, choose Task from the menu bard - Add Assignment then put a check mark
in the box next to Assignment is Comment.
T
Here is a like for Flash Tutorials for Schoolmaster
T
Attendance – School master is set up with the two schools separate, HS and JH. You will need to
take attendance for the schools separately. Taking attendance from the attendance tab -----If
your attendance only shows one school and you can’t get the other school to show up, go to the
edit button and go to the bottom of the list it says Change Current School. The choice that shows
up should be the one that you do not have up at this time. If you hit ok, you should now be able
to see the list of students from the other school and take attendance that way.
Easy way--If you take attendance using the seating chart, the students still show up separately
which for most individuals is easier. If you open up the seating chart and click on the student
who is gone, it will record them as absent and if you click twice it will record them as tardy.
Grading—On the grade book side of Schoolmaster. If you import Schoolmaster rosters a
message comes up that the classes must have a unique name—for example, 1st period Math (YR),
2nd period Math (YR), etc. The high school students will listed under this name, but not the JH.
Change the name slightly and then both will show up in the gradebook. so both classes come up
easily in the grade book. It will be the same period, just the kids from a different school (HS or
JH).
12
http://www.schoolmaster.com/support/documentation/Flash/Integrated_Gradebook/index.php
General Gradebook Tips
In the Configuration view, select Use Missing Marks to have missing or blank marks contribute toward
the students’ final marks (calculates 0/points possible for the assignment). If this option is not selected, the
assignment with missing marks is ignored in any calculations.
In the Configuration view, select Ignore Group Weights if all groups are to be weighed equally (used for
teachers who grade on total points, not specific groups).
To create multiple Gradebooks for a single class or section, you may import your
roster a multiple times. Choose Utility > Import Schoolmaster Rosters and enter a
name for the additional Gradebook.
..
In the W eb Classroom select Utility > Gradebook > M anage/Post Gradebook and click
Add to im port the roster.
The program reminds users to create a backup or post to the PASS program if the option is activated;
choose Edit > Workstation Preferences > Messages.
13
New User Orientation --Schoolmaster Basics
Student & Adult Data, System Navigation,System Help, and the Schoolmaster Web
Site
Resources
In the Schoolmaster program click Help > Contents > Basic Procedures
Overview
The appearance of the Schoolmaster application on your workstation depends on the operating system
you use -- Windows or Macintosh. Some elements appear in somewhat different locations (e.g., menu and
program title bar) and some are activated by different methods (Windows CTRL+ click vs. Macintosh
Command+ click, Option+click or Alt+). Managing student and adult data is an important task in the
upkeep of the Schoolmaster database. Proper procedures must be established to ensure cohesion
throughout the system.
Schoolmaster for Windows
14
Navigation Tools
Menu Bar -- Provides access to different parts of the program.
Selection Bar -- Switches between records.
View -- Switches between views for the current record.
Button Bar -- Provides quick access to specified parts of the program.
15

Schoolmaster Manual

Transcription

Similar documents

ekool esitlus 06_01_10.key

Teacher Gradebook Settings

DDEOC Gradebook District Assessments - e-Handbooks

Granite School District Crosspointe Gradebook

eSembler Overview - Collier County Public Schools

Newsletter – 18th March 2016 - St Francis Catholic Primary School

Preparing Semester 2 Gradebook in Aeries.NET

Engrade Parent Letter - Chiefess Kamakahelei Middle School!

Creating in Moodle “Assignments”

Pinnacle Web Gradebook

DeVry University ‐ Houston DeVry University ‐ Houston

Granite School District Online Secondary Gradebook

PINNACLE WEB GRADEBOOK Teacher Reference Guide

Gradebook -- Network Edition Schoolmaster

GradeQuick Manual