afsa exhibit hours - American Fire Sprinkler Association

These very popular networking opportunities include three
hot breakfasts and three hot lunches at the headquarter
hotel. Contractors, manufacturers, and suppliers gather
together to share ideas and share information on products
while enjoying a great meal together.
As an added bonus, 2015 also includes an opportunity for your
company, as a Convention Exhibitor, to brand your company
name and logo multiple times throughout the networking
events through sponsorship at the Platinum level.
AFSA Holds the Largest Fire Sprinkler Exhibit in the U. S.
More booths, more contractors.
The American Fire Sprinkler Association is a nonprofit
trade association whose membership includes fire sprinkler
contractors and designers, manufacturers and suppliers of
fire sprinkler products, and Authorities Having Jurisdiction.
AFSA hosts an annual convention and exhibition each
Fall to introduce the latest technology in the fire sprinkler
industry. Our convention also includes educational
seminars, tours, golf, and social events.
AFSA Offers the Most Contractor Companies Visiting
the Exhibit Hall
AFSA’s exhibit is open FREE the second day to invited guests.
Nearly 500 contractors attend the AFSA exhibits each year,
representing over 140 contractor companies. Traffic through
the exhibit hall represents owners, designers, specifiers and
other decision makers in contracting and design firms, as well
as building officials, Authorities Having Jurisdiction, architects
and other professionals in the fire sprinkler industry.
Make your hotel reservation for at least three nights at the JW
Marriott Desert Ridge to get all six meal vouchers free. Many
contractors, manufacturers and suppliers have already made
their reservations at JW Marriott Desert Ridge to take advantage
of this great opportunity. We hope to see you there too.
* For each night you have a reservation at the JW Marriott Desert Ridge
you receive one breakfast voucher and one lunch voucher up to three
nights. Vouchers are good only for AFSA networking meals and cannot be
used at hotel restaurants. Vouchers cannot be redeemed for cash value.
** The Awards Party is included with all Full Convention Registrations.
Exhibit Hall Only registrants can purchase a ticket to the event.
With Each Booth Space You Receive:
•
One FREE “Full Convention” registration
•Two FREE “Exhibit Hall-Only” registrations
•
25 FREE passes for the second day of exhibits
•
Pre-registration and post-registration lists.
•
Publicity opportunities in many AFSA publications
•
FREE draping and sign for your booth
•
FREE company listing in Sprinkler Age magazine
Exhibitor Showcase.
• FREE company listing in the Exhibitor Showcase Digital Edition.
The second day of exhibits is free to local contractors and
AHJs by invitation only. Each exhibitor receives 25 free
exhibit-only passes for the second day of exhibits. More
passes are available free, upon request. However, AFSA
reserves the right to refuse admission to anyone.
Monday, October 12, 2015
Exhibit Hall Traffic Builders:
• 5:30 pm - 8:30 pm Chairman’s Reception Exhibits Open (Registered Attendees Only)
•
Unopposed exhibit hours
•
Annual Apprentice Competition in exhibit hall
•
•
Chairman’s Reception in the hall with food & drinks
Free passes for the second day of exhibits to AFSA
and exhibitor invited guests
Additional Networking Opportunities:
•
Three Networking Breakfasts
•
Three Networking Lunches
AFSA conventions always offer outstanding networking
opportunities for exhibitors and their customers.
AFSA EXHIBIT HOURS
• 5:00 pm - 5:30 pm Exhibitor Appreciation
Event (Exhibitors & AFSA Board Only)
Tuesday, October 13, 2015
• 12:30 pm - 3:30 pm Exhibits open to all registered
attendees, exhibitors,and invited guests of AFSA
Booth Move-in: Sunday, October 11, 2 pm - 10 pm; &
Monday, October 12, 8 am - 2 pm
Booth Move-out: Tuesday, October 13, 3:30 pm - 9
pm; & Wednesday, October 14, 8 am - 11 am
All exhibitors are prohibited from tearing down before 3:30 pm
on Tuesday, October 13
AFSA’s 34th ANNUAL CONVENTION & EXHIBITION • Phoenix, AZ. • Oct. 10-13, 2015
AFSA’s 34th Annual Convention and Exhibition
With Each Booth:
With your booth purchase, your company will receive:
•
One Full Registration - Entitles the person to attend all convention functions except tours and golf, which require an
extra fee. For each night you have a reservation at the JW Marriott Desert Ridge you receive one breakfast voucher and
one lunch voucher up to three nights.
•
Two Exhibit Hall Only Registration - This registration will allow the person to enter the exhibit hall and/or work in the
booth. It will also allow him/her to attend the General Session, Exhibitor Appreciation Event with complimentary cocktails
and hors d’oeuvres, and the Chairman’s Reception. For each night you have a reservation at the JW Marriott Desert Ridge
you receive one breakfast voucher and one lunch voucher up to three nights. This registration does not allow entrance into
any other convention social functions or seminars. Single function tickets are available for purchase for these events. (Note:
Exhibit Hall Only can be upgraded to Full for small fee.)
•
Pre-Registration and Post-Registration List - you will receive a pre-registration list 2 weeks after the early bird deadline
and two weeks after the regular registration deadline. You will also receive a post registration list three weeks after the show.
•
25 Free Passes for Second Day of Exhibits - These passes are only good Tuesday, October 13, and may not
be used for admittance into the Chairman’s Reception, Monday, October 12. These passes may be given to your
customers. Additional passes may be ordered through AFSA’s convention director and are free to exhibitors;
however, AFSA reserves the right to refuse admission to anyone.
•
Listing in Exhibitor Showcase - A brief company description (100 words or less) will be printed in Sprinkler Age
magazine in the Fire Sprinkler Exhibitor Showcase edition. Submit your company description by June 26. The
AFSA Exhibitor Showcase is a special section published in the convention issue of Sprinkler Age magazine that
highlights this year’s convention exhibitors. This is your opportunity to tell readers about the products/services
you will display at this year’s convention. There are many advantages to submit a listing; 1) The showcase gives
convention attendees a chance to note which booths cater to their needs so they can make sure to visit them; 2)
this is your chance to tell folks what you offer! You get up to 100 words to describe your goods/services or you
can talk about your company in general. All Sprinkler Age subscribers get this. That’s over 4200 readers!
Special Note: The exhibitor showcase follows our standard 3 column magazine layout. All we need is your 100 words of text. Do not send
an ad for your exhibitor showcase. To place an ad in Sprinkler Age, contact Nicole Duvall at advertising@firesprinkler.org or 214-3495965 ext. 126.
•
Listing in Exhibitor Showcase Digital Edition - Your logo, product description, and product video will be included
in the online exhibitor multi-media showcase site. AFSA has created a special multi-media site just for exhibitors to share
information about products being displayed at the AFSA convention before attendees actually arrive. AFSA also uses this
multi-media site to help promote the AFSA convention. Contractors like to know who is exhibiting and get a “sneak peek”
of what is being displayed. This site allows each company an opportunity to provide AFSA a brief written description
of their product or service along with a YouTube video clip. You can create your YouTube video clip to showcase and/
or demonstrate your products or services. You can customize it for the convention attendee audience. AFSA will post
your information to the site for all AFSA members to view. AFSA will keep this site active on the AFSA website through
December 18, 2015. Submit your files and videos to firesprinkler.org/convention/upload.html - deadline June 26.
Taking Advantage of any or ALL of these opportunities is simple!
Follow this checklist to gather or create the information and files needed by AFSA
q Submit a description (100 words or less) of the products and/or services being exhibited-text only (Word doc preferred.)
q Submit product image separate from text. Image must be submitted in .tiff format, .jpg format, or photograph.
Slides will not be accepted. NO EMBEDDED IMAGES PLEASE.
q Submit a video clip showcasing the products you will display at the show. Video file must be submitted as a YouTube
video link. For instructions to create a YouTube link visit youtube.com and create an account. It’s easy to do and it’s free!
q Send color logo in .eps, .tiff or .pdf format. DO NOT send this in .jpg or .gif format.
Submit your files and video to AFSA at firesprinkler.org/convention/upload.html - Deadline is June 26.
AFSA’s 34th ANNUAL CONVENTION & EXHIBITION • Phoenix, AZ. • Oct. 10-13, 2015
AFSA 2015 Sponsorship Opportunities
Partner with AFSA on multiple convention events. AFSA can help you get the competitive advantage in the industry by exposing
your company brand to the audience that matters most - over 4,200 fire sprinkler industry professionals, including the more than
1,100 industry leaders who will be in Phoenix attending the convention. AFSA offers more opportunities before, during and after the
convention for you to generate leads, expose your brand, and build business partnerships than any other sprinkler industry show in the
country. Bring your brand into focus! A publicity deadline schedule for submission of advertising will be provided upon receipt of
sponsorship. To take full advantage of sponsorship publicity, sign-up by Friday, April 10, 2015.
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PROMOTIONAL
OPPORTUNITIES
SPONSOR LEVEL
10' x 20'
BOOTH
10' x 10'
BOOTH
2-All Access
4-Exhibit Hall
1-All Access
2-Exhibit Hall
Company Link on Convention App
4
4
4
4
Name on Exhibit Hall Entry Banner
4
4
4
4
Name on Registration Area Signs
4
4
4
4
Logo on Apprentice Shirts
4
4
4
4
Name on General Session Presentation Slide
4
4
4
4
Name on Convention Website with Link
4
4
4
4
Name Listed in Sprinkler Age
4
4
4
4
Name Listed in Convention Program
4
4
4
4
4x2
4
4
4
4 x 5 per day
4 x 2 per day
4 1 per day
BOOTH SPACE (Members Only)
Convention Registrations (Members Only)
Golf Hole Sponsor Sign
Networking Meal Table (3 days)
Golf Tabletop Tee Box Display
4
Pre-Convention Brochure Ad
1 Page
1/2
Page
At-Convention Program Ad
1 Page
1/2
Page
Logo on Competition Signs
4
4
Recognition via Twitter & Facebook
4
4
Logo on Exhibit Hall Entry Banner
4
4
Logo on Registration Area Signs
4
4
Logo on General Session Presentation Slide
4
4
Logo on Convention Website with Link
4
4
App (Rotating Banner) Ad
4
Welcome Packet Insert Ad
4
Pre-event Email Press Release
4
Video on Bus Ride to Closing Party
4
$2,500 Pre-event Email Press Release
Sponsor Spotlight on Convention Website
4
$ 1,000 Golf Tabletop Teebox Display
Logo on Convention Ads
4
$1,000 Convention App Rotating Banner Ad
Logo on 15’ Jumbo Staircase Sticker
4
Logo on Floor Stickers
$750 Welcome Packet Insert Ad
4
Pre-Event Promo Video Recognition
4
$500 Advertising on Golf Beverage Cart (2 available)
General Session Recognition
4
Closing Party Recognition
4
4
4
1/4
Page
A LA CARTE ADVERTISING
$400 Networking Meal Table per Day
$150 Golf Hole Sponsor Sign
AFSA’s 34th ANNUAL CONVENTION & EXHIBITION • Phoenix, AZ. • Oct. 10-13, 2015
For a Complete Description of the Sponsor and Advertising Opportunities,
AFSA 2015 Sponsorship Opportunities
Booth Space & Convention Registrations (Members Only) Platinum level sponsors receive a 10x20 booth, which includes 2
all access registrations and 4 exhibit hall only registrations ($4,400 value). Gold level sponsors receive a 10x10 booth, which includes 1 all
access registration and 2 exhibit hall only registrations. ($2,200 value). To expand the size of your booth, indicate the number of additional booths in the Booth Fees section of the booth application form.
Company Link on Convention App Your company name will be listed on the convention app. This listing will be linked back to
your company webpage. The convention app is made available to all convention registrants (approximately 1,100+).
Company Name and/or Logo on Exhibit Hall Entry Banner Registrants passing through the entrance to the exhibit hall will
see your company name displayed on one of the exhibit hall entry panels. As a Platinum or Gold level sponsor, you receive even more
exposure to include your company logo displayed on the exhibit hall panels, an added branding opportunity.
Company Name and/or Logo on Registration Area Signs Your company name will be displayed on the registration area
panels. All registrants visit the registration desk to pick up their welcome packet (approximately 1,100+). As a Platinum or Gold level
sponsor, you receive even more exposure to include your company logo displayed on the area panels, another added branding opportunity.
Company Logo on Apprentice Competition Shirts & Sign Your company logo will be screen printed on the shirts the seven
apprentice finalists wear during the three-hour apprentice competition. As a Platinum or Gold level sponsor, you also get your logo
displayed on the competition sign displayed near the competition area. This is a great opportunity to show support for competitors in
the 22nd Annual Apprentice Competition.
Company Name and/or Logo on General Session Presentation Slide Your company name will be prominently displayed
in recognition as a sponsor at the general session in a presentation slide. As a Platinum or Gold level sponsor your logo is displayed. This
slide will be displayed as attendees are seated prior to the start of the general session.
Company Name and/or Logo on Convention Website with Link Your company name will be listed on the AFSA conven-
tion website. This listing will be linked back to your company webpage. As a Platinum or Gold level sponsor your logo is displayed.
The convention website is made available to all AFSA members and prospects.
Company Name Listed in Sprinkler Age Magazine Your company name will be listed in Sprinkler Age magazine. This is
circulated to over 4200 fire sprinkler industry professionals.
Company Name Listed in Convention Program Your company name will be listed in the convention program. The program is
made available to all convention registrants (approximately 1,100+).
Golf Hole Sponsor Sign Your company logo will be printed on a golf sponsor sign and displayed at either a tee or green during the
AFSA golf tournament ($150 value). As a Platinum level sponsor you receive two golf hole sponsor signs ($300 value).
Networking Meal Table – 3 Days As a Platinum, Gold, or Silver level sponsor, your company logo and booth number will be
displayed during breakfast & lunch at a networking meal table(s) for three days. Platinum sponsors receive five tables per day, Gold
sponsors receive three tables per day, and Silver sponsors receive one table per day. The networking meal event has become very
popular over the years and is yet another great opportunity to brand your logo and drive attendees to your booth. You may provide
promotional items on your table display. This table display will available for purchase a la carte ($1,200 value/per table).
Golf Tabletop Tee Box Display As a Platinum, Gold, or Silver level sponsor, you have the opportunity to have your own tabletop
display set up directly on the golf course during the AFSA golf tournament. AFSA will provide a tent, a table and sponsor identification sign. You can make your display interactive by providing promotional products, drinks or food items. As golfers wait their turn
to play the hole near your table, they have access to your interactive tabletop. This tabletop can be purchased a la carte ($1,000 value).
Pre-Convention Brochure Ad - Must Receive Payment by April 10 and Ad by April 24 As a Platinum, Gold, or Silver level
sponsor, you get an ad placed in the pre-convention brochure. This will be in print and digital versions distributed to all AFSA member companies
and prospects (approximately 1,000+). The Platinum sponsor receives an 8.5 x 11 full-page ad ($2,000 value). The Gold sponsor receives a 7.25” x
4.875” ½ Page ad ($1500 value). The Silver sponsor receives a 3.5” x 4.875” ¼ Page ad ($1,000 value).
At-Convention Program Ad - Must Receive Payment by April 10 and Ad By August 7 As a Platinum or Gold level sponsor, you get an ad placed in the at-convention program. This will be distributed to all AFSA convention attendees (approximately
1,100+). The Platinum sponsor receives a 5.5 x 8.5 full-page ad ($1,000 value). The Gold sponsor receives a 5” x 3.75” ½ Page ad
($750 value).
Recognition via Twitter and Facebook As a Platinum or Gold level sponsor, AFSA will recognize our Platinum and Gold level
sponsors on social media. Recognition will be tweeted and posted on Facebook to 4500+ followers.
AFSA’s 34th ANNUAL CONVENTION & EXHIBITION • Phoenix, AZ. • Oct. 10-13, 2015
AFSA 2015 Sponsorship Opportunities Cont.
App (Rotating Banner) Ad – Must Receive your Ad by September 4 As a Platinum level sponsor, you get a banner ad
placed in the convention app. As attendees login to check the convention schedule, they will see your banner ad displayed. This banner ad is displayed on a rotating basis. This rotating banner ad will available for purchase a la carte. ($1,000 value)
Welcome Packet Insert Ad – Must Receive your Ad by September 4 As a Platinum level sponsor, AFSA will include your
printed advertising in each registration packet, which is distributed to all convention attendees. Printed material may be no larger than
8.5” x 11” and must be a single sheet. All items are subject to AFSA approval. Printed advertising material distribution is non-commissionable. This welcome packet ad will available for purchase a la carte ($750 value)
Pre-Event Email As a Platinum level sponsor, AFSA will send an email prior to the convention focusing the attention on just your
company and presence at the AFSA convention. This email will be distributed to convention registrants. This pre-event email will
available for purchase a la carte. ($2,500 value)
Logo on Video Played During Bus Ride to Closing Party As a Platinum level sponsor, AFSA will place your logo on a fun entertaining interactive video. AFSA will hype up the crowd during the bus ride to the closing party with a fun karaoke interactive video. Your
logo will be displayed between songs. (Exclusive to Platinum Level)
Sponsor Spotlight on Convention Website As a Platinum level sponsor, AFSA will place your “Spotlight” Ad on the AFSA
convention website. This is another opportunity to put the focus directly on your company on the AFSA convention page. Anyone who
visits that web page to get details regarding the AFSA Convention will see your company in the spotlight. (Exclusive to Platinum Level)
Logo on Convention Ads As a Platinum level sponsor, AFSA will place your logo on advertisements about the convention in
Sprinkler Age magazine. AFSA promotes the convention in each issue leading up to the convention. Your logo will become part of
that advertisement which puts focus on your presence as an exhibitor. (Exclusive to Platinum Level)
Company Logo on 15’ Jumbo Staircase Sticker & Floor Stickers As a Platinum level sponsor, your logo will be prominently
displayed on the staircase leading out of the registration area. The kick plates, when viewed from the bottom of the staircase, will
form a large image of your logo. This exclusive branding opportunity will be seen multiple times by convention attendees as they
leave the registration foyer, which is the central location for exhibits, seminars and networking events. Your logo will also be displayed throughout the AFSA convention space on floor stickers leading to the AFSA convention area. (Exclusive to Platinum Level)
Pre-Event Promo Video Recognition As a Platinum level sponsor, your logo will be displayed on the convention promotional
video. AFSA creates a video trailer advertising the convention. This video trailer is played in front of webinar audiences and chapter
meetings. It is also available on the convention website. Your logo will be included in this video. (Exclusive to Platinum Level)
General Session Recognition As a Platinum level sponsor, your company will get special recognition during the General Session for your generous contribution to the convention. (Exclusive to Platinum Level)
Closing Party Recognition As a Platinum level sponsor, your company will get special recognition during the Closing Party for
your generous contribution to the convention. (Exclusive to Platinum Level)
OTHER OPPORTUNITIES
Advertise on Beverage Cart (2 Available) Your company logo will be prominently displayed on one of two beverage carts at
the AFSA golf tournament. This offer is limited to only two exhibitors. It is available on a first-come, first served basis. Be the first
to snag this offer. ($500 value)
Donate to the Apprentice Competition AFSA is hosting the 22nd annual Apprentice Competition. This competition involves
testing apprentices across the country to determine who is the most skilled fire sprinkler installer in the country. In order to do this, we
must fund the expense of apprentice travel, testing and awards. Your support is greatly appreciated. We have asked both exhibitors
and contractors to donate to this worthy cause. As a donor, your company name will be displayed near the competition area, entrance
to the exhibit hall, convention program, and post-convention email. ($100 donation)
ADVERTISING PUBLICITY DEADLINES
Pre-Convention Brochure Ad – April 24, 2015
At-Convention Program Ad – August 7, 2015
App (Rotating Banner) Ad – September 4, 2015
Welcome Packet Insert Ad – September 4, 2015
AFSA’s 34th ANNUAL CONVENTION & EXHIBITION • Phoenix, AZ. • Oct. 10-13, 2015
Booth Size:
10 ft. x 10 ft.
AFSA Booth Specs
Ceiling Height: Varies 17 ft. - 21 ft.
CHAIRS, TABLES, and CARPET WILL NOT BE INCLUDED IN THE BOOTH PRICE.
All amenities can be ordered through AFSA’s official service contractor, Viper Tradeshow Services. After
AFSA has received a booth reservation and full payment, a service kit will be sent to you.
Booth Assignments:
For booth reservations postmarked on or before April 10, 2015, booth assignments will be made on a priority basis
according to AFSA’s point system. After that date, booths will be assigned on a first-come first-served basis.
Cancellations:
Cancellation amounts are based on the total cost of the booth space reserved. Upon written notice of a cancellation, the
total amount of the booth will be refunded less a cancellation fee determined by the following schedule:
Before May 23, 2015
$250 per booth will be deducted from the refund
Between May 23 through July 17, 2015$400 per booth will be deducted from the refund
No refunds after July 17, 2015
Publicity Deadlines:
The earlier you reserve a booth, the more publicity your company will receive in AFSA publications and other communications.
If taking advantage of optional sponsorships, a publicity deadline schedule for submission of advertising will be provided upon
receipt of sponsorship. To take full advantage of sponsorship publicity, sign-up by Friday, April 10, 2015.
Registration & Lodging:
Each booth purchase includes one free full access badge and two fee exhibit hall only access badges. Submit one
registration form per person.
AFSA’s headquarter hotel, the JW Marriott Desert Ridge, is located in Phoenix, AZ Reservations may be made by calling
480-293-5000. AFSA rate is $234 a night plus tax. First room night deposit required (refundable up to 3 nights prior to
arrival). Group rates are available for stays from October 7-16, 2015, but reservations must be made by September 4,
2015, to assure AFSA Convention rates. After September 4, 2015, room rates are based on availability. Room rate includes
resort fee and complimentary internet. Be sure to ask booking agent to confirm your reservation includes both the resort
fee and the complimentary internet.
Be sure to book your room in the AFSA room block by contacting the hotel directly. AFSA is NOT represented by any
travel agencies or housing companies, such as Global Housing, that may try to book your room outside of our room block.
Booth Display:
AFSA does not permit a table top display. Exhibitor may choose to display a full exhibit or a fold out display. Audio/Visual
equipment is available for rental through the hotel. Order forms will be found in the service kit sent from Viper Tradeshow Services.
Free Passes:
The 25 free passes for the second day of exhibits for your customers and employees will be sent to you five weeks prior
to convention. These passes have a $35 value each, but are non-refundable. Additional passes can be obtained from AFSA
by contacting the convention director. All passes will be mailed to the company contact listed on the Booth Application
Form. (Please note that AFSA reserves the right to deny admission to anyone.)
Booth Tear-Down:
All exhibitors are prohibited from booth dismantle prior to 3:30 pm on Tuesday, October 13.
Booth Sales:
All exhibitors are prohibited from selling booth space or sharing booth space with other companies.
Shipping:
As a member of AFSA you get a discounted rate on shipping with UPS Freight. They can assist you with both your
inbound and outbound shipment. Take advantage of savings starting at 70 percent off your freight costs.
AFSA’s 34th ANNUAL CONVENTION & EXHIBITION • Phoenix, AZ. • Oct. 10-13, 2015
AFSA’s 2015 Exhibition Layout
2014 AFSA Exhibitors
A-C Fire Pump - a Xylem Brand
AFCON
AGF Manufacturing, Inc.
Allied Piping Products
Allied Tube & Conduit
American Backflow Products Co.
American Fire Sprinkler Assn.
Amped I R&D (International Fog)
Amtrol, Inc.
Anvil International
Apolllo Valves
ARGCO
Armstrong Fluid Technology
ASCO Power Technologies Firetrol Brand Products
AutoSPRINK (Div. of M.E.P.CAD)
Blazemaster® Fire Sprinkler Systems
Blue River Underwriters
Buckeye Fire Equipment
BuildingReports
Bull Moose Tube, Co.
Center for Life Safety Education
Center for Public Safety Excellence
Clarke Fire Protection Products
Croker Div. - Fire-End & Croker Corp.
CST Storage
Doringer Cold Saws
Dropmaster by Gecco Inc &
SIRON US
Easyflex, Inc.
Eaton B-Line Business
Eaton – Fire Pump Controllers
Elco Construction Products
Engineered Corrosion Solutions
ERICO
Ferguson Fire & Fabrication
FieldAware
Fire Protection Products Inc. (FPPI)
Fire Tech Productions
Fivalco, Inc.
Flexhead Industries
FM Approvals
General Air Products Inc.
GF Harvel
Global Safety Products Inc.
Global Vision Inc
Globe Fire Sprinkler Corporation
Guardian Fire Equipment, Inc.
HD Supply - Fire Protection
Home Fire Sprinkler Coalition
HRS Systems, Inc.
Holtec Gas Systems
Hydratec Inc.
Hydro Flow Products, Inc.
ITW Buildex
JG Innovations, Inc.
Job Gmbh
Kolbi Pipe Marker Co.
Loos & Co, Inc.
Master Control Systems, Inc.
Metraflex
Metron Fire Pump Controllers
Milwaukee Valve Co.
National Fire Protection Assn.
NCCER
NICET
Noble Company
Oklahoma State University
Onsite Software
Pace Machinery Group, Inc.
Patterson Pump Company
Peerless Pumps
Pentair Ltd.
Permabond Engineering Adhesives
PHD Manufacturing Inc.
Pinnacle Financial Services.
Potter Electric Signal Company
Potter Roemer/Fire Pro
Quality Fabrication & Supply
Reed Manufacturing Company
Reliable Automatic Sprinkler Co., Inc.
Relmark Group
RIDGID
ServiceTrade
Shanghai Vision Mechanical Joint
Co. LTD
Sigma Piping Products
Smith-Cooper International
SOLBERG
Spears Manufacturing Company
SPP Pumps
SprinkGuard
System Sensor
Talco Fire Systems
Texas Manufacturing Co.
Tornatech
TradeMaster Mobile Eyes, Inc
Tyco Fire Protection Products
UL
United Brass Works, Inc.
United Fire Systems
Unlimited Restoration, Inc.
Uponor
Vandewater International Inc.
Victaulic
Viking Group, Inc.
W.S. Darley & Company
Ward Manufacturing
Watts Water Technologies
Wenn Soft, Inc.
Wheatland Tube, a division of JMC
Steel Group
Zurn Wilkins
AFSA’s 34th ANNUAL CONVENTION & EXHIBITION • Phoenix, AZ. • Oct. 10-13, 2015
AFSA’s 34th Annual Convention and Exhibition
Hospitality Suite and Organized Events Policy
In keeping with AFSA’s policy on hospitality suites and organized events at the Annual Convention & Exhibition, as recommended
by the Manufacturers/Suppliers Council, we are asking all exhibiting companies to read and comply with this document. This policy
has been established in order to put all exhibitors on an equal footing with regard to visiting with registered participants. The policy
was recommended by the AFSA Manufacturers/Suppliers Council and approved by the Board of Directors. The policy for use of
hospitality suites and organized events is stated as follows:
“AFSA members, exhibitors and registered guests are not permitted to organize or sponsor hospitality suites, seminars, parties or other
organized functions during the official convention dates (defined as Saturday, October 10 through the closing evening event on Tuesday,
October 13). There are no exceptions. Violators will be assessed a permanent penalty of 50 percent of their accumulated exhibitor points
for booth assignment priority for all future years. Violators with no points to lose will not be permitted to exhibit in the following year.”
Exhibitor Points Policy
Exhibitor points referred to in the above statement are those that each company earns each year based on continued membership and
cumulative booth purchases. The point system is administered as follows:
Exhibitor companies select their booth position in the AFSA Exhibit Hall in order determined by the number of points acquired. The
company with the most points will be able to select first, provided the application form and payment are submitted by the deadline
date. The company with the second highest number of points will have second choice, etc. Those companies submitting the application
form after the deadline date will select a booth on a first-come first-serve basis regardless of the number of points acquired. The
number of points each company has is based on the following:
•
•
1 point for each consecutive year of membership in AFSA. (Any company that allows its membership status to lapse for any
length of time will lose all points previously acquired.)
1 point for each booth every year that the company has exhibited.
Contests and Drawings Policy
No company will be permitted to organize contests or drawings in their booth giving away prizes during the official convention dates.
Companies will be permitted to give away items in their booth as long as the items are not given away as prizes from contests or
drawings.
Machinery Demonstrations Policy
The Manufacturers and Suppliers Council of AFSA has established a policy regarding machinery demonstrations during AFSA exhibit
show hours, based on safety standards determined by the Occupational Safety and Health Administration (OSHA). According to OSHA,
sound levels greater than 85 decibels require a hearing conservation program be in place. Any company choosing to demonstrate
machinery during show hours with a decibel level greater than 85 as considered by OSHA to be over the safety level will be required to
select a booth in the designated area. For the 2015 AFSA show, the designated “demonstration” area is located in the exhibit hall in booths
100-118 (even numbered booths). Companies demonstrating over 85 decibels must provide safety standard ear plugs to attendees.
Any company with a booth located in an area other than the demonstration area of the exhibit hall demonstrating machinery with a
decibel level greater than 85 during show hours will be required to discontinue further demonstrations for the remainder of the show.
The booth selection process will follow the order as defined by the point system described above.
Advertising and Handouts Policy
Only AFSA representatives and registered exhibitors will be permitted to distribute advertising materials or other handouts in the
exhibit hall of AFSA’s annual convention and exhibition. Materials deemed to be offensive will not be permitted. In addition, AFSA
prohibits distribution of commercial, political, or promotional materials in or around any AFSA program - including but not limited to
networking meals, seminars, meeting rooms, hallways, etc. - without the prior written permission of AFSA.
Admission Policies
AFSA’s convention and fire sprinkler exhibits are open to registered members and guests. The open exhibit day – Tuesday, October
13 – is open to all registered attendees, exhibitors, and the invited guests of AFSA, its exhibitors and its local members. AFSA reserves
the right to refuse admittance to anyone to any event, programs, and exhibits.
Booth Personnel
All exhibitors are prohibited from selling booth space and/or sharing booth space with other companies. Company representatives may exhibit
with an exhibiting company provided they are there solely to sell products or services of the exhibiting company.
AFSA’s 34th ANNUAL CONVENTION & EXHIBITION • Phoenix, AZ. • Oct. 10-13, 2015
Booth Application Form
Instructions
(1) Fill out form completely
(2) Date and sign form(3) Reservation fee must accompany Booth Application Form
Exhibiting Company
Exactly as you want it listed in AFSA promotional materials
Street Address
City
State
Zip
Company ContactTitle
TelephoneFax
Email
Mailing Address (if different)
Company TwitterFacebook
Type of Products on Display (Sprinkler heads, pipe, pumps, etc.)
List Competitors
Priority Booth Assignments – Deadline April 10, 2015
For those booth reservations and deposits postmarked on or before Friday, April 10, 2015*, booth assignments will be made on a priority basis
according to AFSA’s point system – one point for each booth each year exhibited and one point for each continuous year as a member of AFSA.
AFSA will contact the individual named above under “Company Contact” to select booth location.
*Ties will be broken based on the anniversary date of membership. Booth assignments will not be made until full payment is received.
Booth Cancellations
Cancellation amounts are based on the total cost of the booth
space reserved. Upon written notice of a cancellation, the total
amount of the booth will be refunded less a cancellation fee
determined by the following schedule:
Notice Received
Cancellation Fee
Before May 23, 2015
May 23 - July 17, 2015
No refund after July 17, 2015
$250 per booth
$400 per booth
Circle: AmEx
Discover
Visa
MasterCard
Credit card number:
Exp.:
Security Code:
Billing Zip:
Name on the card:
Signature:
If paying by check, make payable to: American Fire Sprinkler Association
Return with payment to:
Mail:
AFSA, P. O. Box 200201, Dallas, TX 75320-0201
Email: mgarrett@firesprinkler.org
Fax: (214) 242-2155
Material Distribution in Registration Packets
**NOTE: AFSA must receive materials by September 4, 2015.
Inserts subject to AFSA approval.
Booth Fees
Members
Non-Members Number of Booths
$2,200 per 10 ft. x 10 ft. booth
$4,400 per 10 ft. x 10 ft.
x Price
Sponsorship Opportunities
Platinum Level (includes 10 x 20 booth*)
Gold Level (includes 10 x 10 booth*)
Silver Level Bronze Level =
$20,000
$10,000
$ 5,000
$ 1,000
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* Booth included for AFSA Members only
Other Optional Opportunities
A La Carte
Pre-Event Email
$2,500 x Qty.
Golf Tabletop Tee Box $1,000 x Qty.
Rotating ad on App
$1,000 x Qty.
Printed Material**
$750 x Qty.
Golf Beverage Cart Sign $500 x Qty.
Networking meal display $400 x Qty.
Golf Hole Sign $150 x Qty.
Apprentice Donation
$100 x Qty.
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=
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=
=
Total Enclosed =
Please indicate whether or not individuals from your company will demonstrate machinery in your booth at AFSA’s Exhibition. Your signature is
required in order for your booth application form to be processed.
YES, individuals from my company will demonstrate machinery above 85 decibels and will select a booth located in the designated area of the exhibit
hall for machine demonstration. We will provide safety noise reducing ear plugs for attendees visiting our booth.
NO, individuals from my company will NOT demonstrate machinery above 85 decibels.
NOTE: Booth Space will NOT be confirmed until full payment has been received and all invoices to AFSA and/or SprinklerAge are current through Oct. 10, 2015.
I have read and understand, and I agree to uphold, all policies and stipulations stated within the 2015 exhibitor packet.
SignatureDate
AFSA’s 34th ANNUAL CONVENTION & EXHIBITION • Phoenix, AZ. • Oct. 10-13, 2015