city of port alberni - meeting schedule tuesday, october 14, 2014

Transcription

CITY OF PORT ALBERNI - MEETING SCHEDULE
TUESDAY, OCTOBER 14, 2014
3:45 pm
Special In-Camera Meeting
@ Committee Room
CLOSED TO PUBLIC
6:00 pm
Public Hearing
Re: 4675 Gertrude Street
@ Council Chambers
OPEN MEETING
7:00 pm
Regular Council Meeting
@ Council Chambers
OPEN MEETING
DATES TO NOTE
Wed. Oct 15
10:00 am
Thurs. Oct 16
12:00 pm
Mon. Oct 27
6:00 pm
7:00 pm
Advisory Traffic Committee
@ Committee Room
OPEN MEETING
Advisory Planning Commission
@ Committee Room
OPEN MEETING
Public Hearing
Re: Bike Facilities
@ Council Chambers
OPEN MEETING
Regular Council Meeting
@ Council Chambers
OPEN MEETING
J:\Clerks\Council\BlueSheet\2014\Oct14_jmac.doc
AGENDA
REGULAR MEETING OF COUNCIL
TUESDAY, OCTOBER 14, 2014 AT 7:00 PM
IN THE CITY HALL COUNCIL CHAMBERS
The following pages list all agenda items received by the deadline. A sample resolution is provided for
most items in italics for the consideration of Council. For a complete copy of the agenda including all
correspondence and reports refer to the City’s website www.portalberni.ca or contact the City Clerk
phone: (250 720-2810) or email: davina_hartwell@portalberni.ca
PRESENT:
A.
APPROVAL OF AGENDA (including introduction of late items)
The deadline for agenda items is 12 noon on the Wednesday before the scheduled regular
meeting. Acceptance of late items is at the discretion of Council.
1.
Late items identified by Councillors.
2.
Late items identified by the City Clerk.
That the agenda be approved as circulated with the addition of late items
as outlined.
B.
ADOPTION OF MINUTES - Page 16
1.
Regular Council Meeting held September 8, 2014.
PUBLIC INPUT PERIOD
An opportunity for the public to address Council on topics of relevance to City Council. A
maximum of four speakers for no more than three minutes each will be accommodated.
Regular Agenda – Oct 14/14
Page 2
C.
DELEGATIONS
1.
Jim Rhodes - Page 28
In attendance to present his proposal for a reduced cost 10th Avenue Crossing.
2.
Lana Kingston – Vancouver Island Tourism Trails - Page 38
In attendance seeking funding support in the amount of $2,500 for Phase 1 of a
multi-phase trails strategy for the Vancouver Island region.
That Council for the City of Port Alberni refer the request for $2,500
funding to support Phase 1 of a multi-phase trails strategy to the Director
of Parks, Recreation and Heritage for a report and recommendation.
D.
PROCLAMATIONS
1.
Recycling Council of British Columbia - Page 40
Letter dated September 10, 2014 requesting that October 20 to 26, 2014 be
proclaimed as "Waste Reduction Week" in Port Alberni.
That the letter dated September 10, 2014 from the Recycling Council of
British Columbia requesting that October 20 to 26, 2014 be proclaimed as
"Waste Reduction Week" in Port Alberni, be received and the week
proclaimed as requested.
2.
Port Alberni Association for Community Living - Page 42
Letter dated September 3, 2014 requesting that the month of October be
proclaimed as "Community Living Month" in Port Alberni and advising of their
Family Fun Fair at Glenwood on October 23rd from 4:00 – 7:00 pm.
That the letter dated September 3, 2014 from the Port Alberni Association
for Community Living requesting that October be proclaimed as
"Community Living Month", be received and the month proclaimed as
requested.
Page 3
3.
The Europa Club – Oktoberfest – Page 43
Letter received September 19, 2014 requesting the weekend of October 17 and
18, 2014 be proclaimed as “Oktoberfest Weekend”.
That the letter received September 19, 2014 requesting the weekend of
October 17 and 18, 2014 be proclaimed as “Oktoberfest Weekend”, be
received and the weekend proclaimed as requested.
4.
Don Moores - Pulmonary Hypertension Month - Page 46
Email dated September 22, 2014 requesting that the month of November be
proclaimed as “Pulmonary Hypertension Month” in Port Alberni.
That the email dated September 22, 2014 from Don Moores requesting
that November be proclaimed as “Pulmonary Hypertension Month”, be
received and the month proclaimed as requested.
E.
CORRESPONDENCE FOR ACTION
All correspondence addressed to the Mayor and Council by an identifiable citizen is included on
an Agenda. Action items are those asking for a specific request of Council and will be provided a
response.
1.
Kuu-us Crisis Line Society - Page 48
Letter dated September 20, 2014 requesting sponsorship for their 16th Annual
"Festival of Trees" held at the beginning of December.
Council direction requested.
2.
Salvation Army Property – Redford Street - Page 49
Letters and emails received from D. Haynes, P. and B. Flynn, Brad and Cathy
Berry, R. Haynes and Reg and Linda Kent expressing concern regarding the
condition of the Salvation Army property on Redford Street.
That the letters and emails received from area residents expressing
concern regarding the Salvation Army property on Redford Street, be
received and referred to the Bylaw Enforcement Officer.
Page 4
3.
Wes Hewitt – Port Alberni Shelter Society - Page 60
Letter dated September 26, 2014 requesting use of City streets for a one day
closure of Third Avenue from Argyle Street to Mar Street for the purpose of hosting
a Motorcycle Show and Shine with related activities on July 25, 2015.
That the letter dated September 26, 2014 from the Port Alberni Shelter
Society requesting use of City streets for a one day closure of Third Avenue
from Argyle Street to Mar Street for the purpose of hosting a Motorcycle
Show and Shine with related activities on July 25, 2015, be received and
Council concur with the request subject to notification of emergency
services, consultation with all affected businesses to minimize potential
conflict and traffic concerns and provision of standard liability insurance.
4.
Bob Cole – Ultimate Fishing Town Committee - Page 61
Email dated October 6, 2014 requesting support to approve the carving and
installation of a giant salmon carving at the Alberni Harbour Quay on or near
Centennial Pier and a letter of support for the project from Western Forest
Products dated October 8, 2014 confirming their donation of a suitable log.
That the email dated October 6, 2014 requesting support to approve the
carving and installation of a giant salmon carving at the Alberni Harbour
Quay on or near Centennial Pier and letter of support from Western Forest
Products dated October 8, 2014 confirming their donation of a suitable log,
be received.
Council direction required.
F.
INFORMATIONAL CORRESPONDENCE
Correspondence which provides information to Council but does not make a specific request or
topics that are not relevant to city services and responsibilities are included.
1.
Sue Comeau - Page 63
Letter received September 4, 2014 pleased that Council unanimously voted to
support the Watershed Forest Alliance in its fight to protect McLaughlin Ridge as
reported in the AV Times.
Page 5
2.
Mae LeBlanc - Page 64
Email dated September 7, 2014 expressing her frustration that there is not yet a
10th Avenue Crossing.
3.
Vancouver Island Regional Library - Page 65
Letter dated September 17, 2014 providing their 2015 – 2019 Financial Plan.
(Note: DVD in the “Reading File”)
4.
RCMP, Pacific Region - Municipal Policing Agreement - Page 69
Letter dated September 16, 2014 providing the Monthly Financial Statement
listing expenditures for police services in Port Alberni from April 1, 2014 to
August 31, 2014.
5.
VIHA/Island Health - Page 74
•
•
6.
News release dated September 18, 2014 announcing the launch of
BoosterBuddy, a ground-breaking mobile app designed to give youth a boost to
their mental health.
News release dated September 25, 2014 announcing phasing out the operation
of travel health clinics in Nanaimo and Courtenay in early 2015.
Minister of Children and Family Development - Page 79
E-mail dated September 30, 2014 announcing October is "Foster Family Month"
and providing an information kit (http://www.mcf.gov.bc.ca/foster/ffm.htm) to help
raise awareness of fostering in our community.
7.
Island Timberlands - Page 80
Letter dated October 3, 2014 providing an overview of their 2014 Fire Hazard
Abatement Program which is set to commence shortly and may take up to
several weeks to complete based on weather conditions.
Page 6
8.
John Horgan, Leader of the Official Opposition - Page 81
Letter dated October 2, 2014 following the 2014 Union of British Columbia
Municipalities Convention in Whistler and inviting Council to keep them informed
about successes and problems.
That Informational Correspondence items numbered 1 through 8 be
received and filed.
G.
UNFINISHED BUSINESS
Includes items carried forward from previous Council meetings.
H.
BYLAWS
Bylaws are required for the adoption of regulations, financial plans, changes to landuse policy
and to approve borrowing. A bylaw requires four separate resolutions to be adopted and must be
considered over a minimum of two Council meetings. Each reading enables council to reflect on
the bylaw before proceeding further.
1.
“Portion of Lane Closure Adjacent to 4299 Michigan Road and Removal of
Dedication Bylaw No. 4853” - Page 83
Council’s intent to adopt portion of lane closure bylaw adjacent to 4299 Michigan
Road has been advertised for public comment and the following correspondence
received:
Letter received September 26, 2014 from Bob and Joan Watson, neighbours at
4325 Michigan Road, expressing concerns regarding stability of the land for
building, enquiring as to what will happen with the remaining portion of road
allowance and whether their property will be devalued.
Letter dated October 2, 2014 from Glen and Valerie Jacobsen, neighbours at
4291 Michigan Road, also expressing concern regarding the stability of the land
at 4299 Michigan Road and potential effects excavating and building may have
on their property.
That the letters dated September 26, 2014 and October 2, 2014 from Bob
and Joan Watson and Glen and Valerie Jacobsen, be received.
Page 7
That “Portion of Lane Closure Adjacent to 4299 Michigan Road and
Removal of Dedication Bylaw No. 4853”, be now finally adopted, signed
by the Mayor and Clerk, sealed with the corporate seal and numbered
4853.
2.
“Alberni Valley Community Forest Reserve Fund, Bylaw No. 4854”
That “Alberni Valley Community Forest Reserve Fund, Bylaw No. 4854, be
now finally adopted, signed by the Mayor and Clerk, sealed with the
corporate seal and numbered 4854.
3.
City Clerk – September 14, 2014 Public Hearing Report (4675 Gertrude Street
– Seebros Holdings Ltd.)
That the verbal report of the Public Hearing held October 14, 2014
regarding Bylaw No. 4855, be received.
That “Zoning Amendment No. 3 (4675 Gertrude Street – Seebros
Holdings Ltd., Bylaw No. 4855 be read a third time.
4.
“Official Community Plan Amendment No. T4 (Bike Facilities) Bylaw No.
4856 - Page 86
That "Official Community Plan Amendment No. T4 (Bike Facilities) Bylaw
No. 4856", be now introduced and read a first time.
No. 4856", be read a second time.
No. 4856" be advanced to a Public Hearing on October 27, 2014 at 6 pm
in the City Hall Council Chambers.
Page 8
5.
Administrative Assistant/Office Manager – “Council Remuneration and
Expenses Bylaw, No. 4835, Amendment No. 1, Bylaw No. 4857 - Page 88
Report dated September 11, 2014 at the request of Council, providing bylaws
and policy amendments required to affect directed changes regarding Council’s
travel expenses.
That the report dated September 11, 2014 from the Administrative
Assistant/Office Manager, be received.
That Council for the City of Port Alberni adopt the revised Travel Expense
Policy, Credit Card Policy and Travel and Expense Claim Form as
presented.
That “Council Remuneration and Expenses Bylaw, No. 4835, Amendment
No. 1, Bylaw No. 4857, be introduced and read a first time.
No. 1, Bylaw No. 4857, be read a second time.
No. 1, Bylaw No. 4857, be read a third time.
I.
REPORTS
Members of the public may be recognized by Council to speak to a report if the report is a
response to their correspondence or an application.
1.
Accounts
That the certification of the Director of Finance dated October 14, 2014 be
received and the cheques numbered _______ to _______ inclusive, in
payment of accounts totalling $___________, be approved.
Page 9
2.
City Planner – Bylaw Enforcement Report - Page 101
Report dated October 7, 2014 outlining the number and types of Calls for Service
the Bylaw Enforcement Officer receives.
That the report from the City Planner dated October 7, 2014, be received
and Council for the City of Port Alberni direct staff to prepare
recommendations to improve the bylaw enforcement service for Council’s
consideration as part of the 2015 budget.
3.
City Manager – Gas Operating Agreement – New Operating Fees - Page 104
Report dated October 7, 2014 providing a new Association of Vancouver Island
Coastal Communities (AVICC) recommended Gas Operating Agreement
between the City and FortisBC for consideration.
That the report from the City Manager dated October 7, 2014, be received
and Council for the City of Port Alberni authorize and direct the Mayor and
Clerk to enter into the Operating Agreement with FortisBC as presented.
4.
Director of Parks, Recreation and Heritage - Alcohol Zero Tolerance Policy
- Dressing Rooms - Page 137
Report dated September 26, 2014 outlining a zero tolerance alcohol policy for
facility dressing rooms at the Alberni Valley Multiplex.
That the report from the Director of Parks, Recreation and Heritage dated
September 26, 2014, be received and Council for the City of Port Alberni
1. Approve the Zero Tolerance Policy for alcohol consumption in dressing
rooms;
2. Direct staff to continue to work with the BC Liquor Inspector to ensure
the City of Port Alberni’s compliance with regulations; and that
procedures are in place to demonstrate the City of Port Alberni’s
continued due diligence regarding alcohol consumption in the Alberni
Valley Multiplex.
Page 10
5.
Economic Development Manager – Lease of Space Previously Occupied
by Clocktower Gallery - Page 140
Report dated October 8, 2014 from the Economic Development Manager
providing information on the proposed Fisheries Stewardship Centre by West
Coast Aquatic at the Alberni Harbour Quay in the space previously occupied by
Clocktower Gallery.
That the report from the Economic Development Manager dated October
8, 2014, be received and that Council for the City of Port Alberni direct
staff to provide notice regarding the City’s intentions to lease, for a 20 year
period (with an option to renew for another 10 years) the former site of the
Clocktower Gallery to West Coast Aquatics for the purpose of creating a
Fisheries Stewardship Centre, subject to the success of their funding
application to ICET.
6.
Director of Parks, Recreation and Heritage – Grind Stone Monument Page 143
Report dated October 7, 2014 listing the results of the recent public survey
pertaining to the possible relocation of the Paper Mill Dam grinding stones and
subsequent recommendation from the Heritage Commission with respect to the
preferred new site.
October 7, 2014, be received and Council for the City of Port Alberni
1. Approve the relocation of the grinding stones to the vacant south end
of Victoria Quay site, subject to any Transport Canada issues
concerning the adjacent helipad;
2. The City move forward on the acquisition of the mill stone monument
and advise Catalyst Paper of our interest in accepting their offer and
thank them for their pending donation; and
3. That staff prepare plans and related total costs for the proposed project
to be included in the 2015 Financial Plan request to Council.
Page 11
7.
Director of Finance – Port Alberni Carbon Fund - Page 148
Report dated October 6, 2014 at Council’s request, advising of expenditures
permitted under the objectives of the bylaw and the balance of the Carbon
Reserve Fund.
That the informational report from the Director of Finance dated October 6,
2014 providing information regarding the Carbon Reserve Fund, be
received.
8.
Director of Parks, Recreation and Heritage – Bicycle Racks - Page 150
Report dated October 7, 2014 providing the locations of bicycle racks at City
facilities.
October 7, 2014 providing the bike rack inventory listing at City facilities,
be received.
9.
City Engineer - Capital Projects Change – Dunbar Street - Page 152
Report dated October 2, 2014 requesting Council consider reallocating funds in
the 2014 Paving & Road Construction Capital Budget to road and storm sewer
improvements on Dunbar Street – 3rd Avenue to Harbour Road.
That the report from the City Engineer dated October 2, 2014 be received,
and Council for the City of Port Alberni approve the reallocation of unused
funding amounting to $154,400 within the 2014 Paving & Roads
Construction Capital Budget from Elizabeth Street – Burke to Lathom, and
Beaver Creek Road – Alexander Road to Pineo Road projects to the
proposed storm sewer, sidewalk and road project for Dunbar Street.
10.
Current Status Report - Page 154
That the Current Status Report be received.
Page 12
11.
Managers' Monthly Reports
Providing information about current departmental operations.
Alberni Valley Heritage Commission - Page 158
That the minutes of the Alberni Valley Heritage Commission meeting held
June 4, 2014, be received.
RCMP Department - Page 163
That the monthly report from the RCMP providing information about
current departmental operations, be received.
Planning Department - Page 166
That the monthly report from the City Planner providing information about
Engineering Department - Page 167
That the monthly report from the City Engineer providing information about
Corporate Services Department - Page 169
That the monthly report from the Director of Corporate Services providing
information about current departmental operations, be received.
12.
Mayor's Report
That the Mayor’s report be received.
13.
Regional District Report (Councillors Solda/McLeman)
That the Regional District report be received.
Page 13
14.
Councillors' Reports
That the Councillors' reports be received.
J.
QUESTION PERIOD
An opportunity for the public and the press to ask questions of the Mayor and Council.
K.
OTHER COMPETENT BUSINESS
An opportunity for the Mayor or Council to raise issues the result of the business of the meeting
or to identify new items for subsequent meetings.
Notices of Motion provided at the September 8, 2014 Regular Meeting of
Council
1.
Hiring Policy
(Councillor McLeman)
That Council for the City of Port Alberni develop and adopt a hiring policy
that all excluded staff hired from March 1, 2015 onward be required to live
within City limits as a condition of employment.
2.
Food Committee
(Councillor Kerr)
That Council for the City of Port Alberni direct staff to prepare a report
exploring the possibility of developing a urban food security committee.
3.
Watershed Concerns
(Councillor Kerr)
That Council for the City of Port Alberni write a letter to the Alberni
Clayoquot Regional District outlining the motions endorsed in August 2014
and the watershed concerns surrounding potential cumulative impacts of
harvesting activity and further that the City forward to the Alberni
Clayoquot Regional District all turbidity records for the last 10 years and
that the same data be presented to the City at its next regular public
meeting for review and discussion.
Page 14
4.
OCP Text Amendment
(Mayor Douglas)
That Council for the City of Port Alberni direct staff to provide an Official
Community Plan text amendment to ensure sufficient public waterfront
access during development proposals.
5.
Summer Students
(Councillor Solda)
That staff be directed to provide a report during budget discussions
regarding options to hire two summer students for garbage pickup and
other related cleanup duties in areas throughout the community.
L.
ADJOURNMENT
That the meeting adjourn at
J:\Clerks\Council\RegularCouncilMeetings\Agendas\Oct14_tf.doc
pm.
REGULAR COUNCIL AGENDA - OCTOBER 14, 2014
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CITY OF PORT ALBERNI
ENGINEERING DEPARTMENT
HIGHLIGHTS OF DEPARTMENTAL ACTIVITIES
JULY/AUGUST/SEPTEMBER 2014
Streets and Paving:
 200m of Melrose Street – (3rd Ave to 2nd Ave) and 2nd Ave –
(Melrose to Stirling St) were paved as part of the 2014 Capital Works
Plan. The work included upgrades to the water and sanitary and
storm systems.
 300 meters of Elizabeth St – Burke Rd to Lathom Rd was also paved
this year.
 Major patching on the road shoulders was done on 6th Ave –
Melrose St to Montrose St.
 Line painting and sign installations throughout the City of Port
Alberni.
 Vegetation that was obstructing lanes, boulevards, vehicle
sightlines and floodways was hand-brushed and flail-mowed
throughout the summer.
Pedestrian Bridge at Gertrude Street over Kitsuksis Creek:
 A new 28 meter pedestrian bridge over Kitsuksis Creek was
installed to accommodate Gertrude St pedestrians.
 The widening of the Gertrude St vehicle bridge for cars and cyclists
can now proceed in the new year.
Concrete Sidewalk:
 Concrete sidewalk segments were replaced on the 2700 block of 6th
Avenue and the 4700 block of Neill Street.
 New sidewalk and driveway access was installed for the new car
wash on Southgate Road.
J:\Engineering\Admin\Reports&Presentations\Monthly\Summary\2014\Eng Summary Jul Aug September 2014.Doc
167
Creek Maintenance:
 At Kitsuksis Creek at Spencer Park, a 10m section on the north was
stabilized with rip rap to halt erosion.
 At Lugrin Creek at Georgia Road, we also installed fish habitat pools
to support the spawning Coho salmon.
Dry Creek Flood Protection Improvements:
 Some geotechnical test holes were dug at three locations on the
west side of 3rd Avenue to support the new channel design. There
was also a large pool excavated on the east side of 4th Avenue to
collect stream bed load and to provide fish habitat.
 The flood protection works design process will continue this fall
with construction planned for the summer of 2015.
 A report on land requirements for the flood works will be coming
to City Council next meeting.
Sanitary Sewer Main Extension to the Church of Nazarene:
 The sanitary sewer service connection for the Church of Nazarene
on King Street was completed. This involved clearing, grubbing,
logging, crossing of BC Hydro high voltage lines, and the crossing of a
high pressure gas line to install 200m of 200mm diameter PVC sewer
line.
Wallace Street Watermain Installation:
 200m of 200mm diameter water main was installed on Wallace
Street between 7th Ave and 9th Ave. This water Capital Works project
was done to improve water quality by eliminating two dead-end
mains. Fire protection was also improved by the replacement of
three fire hydrants.
Combined Sewer Overflow Monitoring:
 As part of the Liquid Waste Management Plan we have installed
overflow monitoring devices at our four permitted combined sewer
overflow locations: Bruce St, Harbour Rd, Argyle St, and Maitland St.
 The data will be used to plan our program to separate the rain
water from the sanitary sewer in the future.
Water Treatment Plant:
 Construction started on the Bainbridge Water Treatment at the end
of September.
 The site is being prepared for the foundation work and it is planned
to be completed in February.
J:\Engineering\Admin\Reports&Presentations\Monthly\Summary\2014\Eng
Summary Jul14,
Aug September
REGULAR
COUNCIL AGENDA - OCTOBER
2014 2014.Doc
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AGENDA
SPECIAL MEETING OF COUNCIL
FOR THE PURPOSE OF ESTABLISHING AN IN-CAMERA MEETING
TUESDAY, OCTOBER 14, 2014 AT 3:45 PM
IN THE CITY HALL COMMITTEE ROOM
That Council conduct a Special Council meeting closed to the public on the basis
that one or more matters covered under Section 90 of the Community Charter
will be considered, specifically outlined as follows.
Section 90(1)(c)
labour relations or other employee relations
Section 90(1)(e)
the acquisition, disposition or expropriation of
land or improvements
Section 90(1)(i)
the receipt of advice that is subject to solicitorclient privilege, including communications
necessary for that purpose

city of port alberni - meeting schedule tuesday, october 14, 2014

Transcription

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