Configuration of mail and Calendar iphone/ipad

configuration of mail and calendAr
iphone/ipad
1
Configuration of mail and calendAr
iphone/ipad
Aarhus University has introduced a new security policy which
means that a PIN number must be used and that the phone must
automatically lock after 10 minutes max. when not in use after
which it can only be opened with your PIN.
This also applies to mobile phones bought with private funds.
Minimum password length: 4 characters.
On your mobile phone, there is a list of Microsoft Exchange rights.
On that list you will see that it is possible to ‘remote wipe’ your
phone. Microsoft Exchange makes it possible for the user as well
as for AU IT to ‘remote wipe’ a mobile phone (that is, remove all
contents). ‘Remote wiping’ is an option if you for instance lose
your phone and it is possible for you to ‘remote wipe’ your own
phone through webmail. If you need help ‘remote wiping’ your
phone, please contact the IT support of your main academic
area.
NB! You must accept the AU security policy in order to set up
your email and calendar on your phone.
NB! The pictures used in this manual are from an iPhone. The
position of some settings may therefore vary if you use an iPad.
The terms in the manual will nonetheless correspond to both.
Erase your old account first
If you do not have an old e-mail account from Aarhus University
on your iPhone/iPad, you can skip this step and go directly to
page 3.
If you already have your AU email (and calendar) on your iPhone/
iPad, you need to delete the current setup.
If you have more than one Aarhus University mail account on
your device, you should only delete the account you want to set
up afterwards.
Turn on your iPhone/iPad (and unlock it in case it is screen locked).
Find and choose ‘Settings’.
configuration of mail and calendAr
iphone/ipad
2
Configuration of mail and calendAr
iphone/ipad
Scroll down and choose ‘Mail, Contacts, Calendars’.
You will now see a list of the accounts that are configured on your
iPhone/iPad.
Press the mail account you wish to delete.
Scroll to the bottom of the settings list and select ‘Delete Account’.
Confirm by pressing ‘Delete Account’ again in the window that
appears.
You have now deleted the existing account and you can proceed
to the configuration of your AU mail account.
configuration of mail and calendAr
iphone/ipad
3
Configuration of mail and calendAr
iphone/ipad
Set up your email account
Turn on your iPhone/iPad (and unlock it in case it is screen locked).
Find and choose ‘Settings’.
Scroll down and choose ‘Mail, Contacts, Calendars’.
If there are no mail accounts already set up, you can proceed to
the next step.
If you have existing mail accounts, e.g. a hotmail account, these
will now be shown. Select ‘Add Account’ to setup your AU mail
account.
configuration of mail and calendAr
iphone/ipad
4
Configuration of mail and calendAr
iphone/ipad
Choose ‘Microsoft Exchange’.
Fill in the information as shown below and choose ‘Next’ to
continue.
Email: <Your email address> e.g. ‘GRAM@asb.dk’ or GR@adm.
au.dk’ or ‘XYZ@science.au.dk’.
Domain: Leave this field empty.
Username: <Domain\Username> e.g. ‘ASB\GRAM’.
The domain in the ‘Username’ field depends on which institute
you are from. You can find information on your domain on this
web page: http://goo.gl/YXUqs.
Your username is often the initials in front of the @-symbol in
your email address, e.g. the username for ‘GRAM@asb.dk’ is
‘GRAM’. Technically the username is your login-name from
the ‘AD’. Please contact your specific IT-support regarding the
username via this web page: http://goo.gl/ph6Y9.
Password: <Your personal password for your e-mail>
Description: <The name you wish to give your account>
configuration of mail and calendAr
iphone/ipad
5
Configuration of mail and calendAr
iphone/ipad
The ‘Domain’ field should now be filled out automatically.
If you are asked to fill out a new field called ‘Server’, please write
‘mail.au.dk’.
Now press ‘Next’.
You can choose which items your iPhone/iPad should download
and synchronize. When you have chosen your preferences,
please press ‘Save’.
Mail signifies your e-mails.
Contacts are mailadresses, telephone numbers and other
information on contacts in Outlook.
Calendars are your personal calendars which you also know
from Outlook.
Reminders are notifications about events in your calendar which
often alert you 10-15 minutes before the event begins.
configuration of mail and calendAr
iphone/ipad
6
Configuration of mail and calendAr
iphone/ipad
Your email account has now been configured. It is shown with
the name you assigned to it in the field ‘Description’ during the
setup.
If you need help or have further questions, please contact the
IT-support of your main academic area via this web page:
http://medarbejdere.au.dk/en/administration/it/it-at-themain-academic-areas/
You can choose to follow the rest of the manual in order to
adjust the settings for your mailbox and for the synchronization
of e-mails, contacts etc.
Adjusting settings
Click on the account you have just set up. It may take 10-15
minutes before all settings are accessible since the iPhone/iPad
must download your mails and folders.
Scroll to the bottom of the settings menu for your mail account.
Under ‘Mail Days to Sync’, we recommend choosing ‘No Limit’.
This allows you to receive all emails from the folders you choose
to synchronize (see the next paragraph) no matter when you
have received them.
You can choose which folders the iPhone/iPad should
automatically synchronize under ‘Mail Folders to Push’. By
default, only the inbox is checked. You must select all the folders
you want to be synchronized automatically.
Konfiguration af mail og kalender
iphone/ipad
this guide has been produced by
advanced multimedia group
Advanced Multimedia Group is a division under
AU IT supported by student instructors. Our primary
objective is to convey knowledge to relevant user
groups through manuals, courses and workshops.
Our course activities are mainly focused on MS
Office, Adobe CS and CMS. Furthermore we
engage in e-learning activities and auditive and
visual communication of lectures and classes. AMG
handles video assignments based on the recording,
editing and distribution of lectures and we carry out
a varied range of ad hoc assignments requested by
employees.
In addition, AMG offers solutions regarding web
development and we support students’ and
employees’ daily use of typo3.
analytics group
Analytics Group, a division comprised of student
instructors under AU IT, primarily offers support to
researchers and employees.
Our field of competence is varied and covers
questionnaire surveys, analyses and processing of
collected data etc. AG also offers teaching assistance
in a number of analytical resources such as SAS, SPSS
and Excel by hosting courses organised by our student
assistants. These courses are often an integrated
part of the students’ learning process regarding their
specific academic area which ensures the coherence
between these courses and the students’ actual
educational requirements.
In this respect, AG represents the main support division
in matters of analytical software.
please address questions or comments regarding the contents of this guide to
ganesh ram
advanced@asb.dk
7