Fall 2005 - Society of California Archivists

SOCIETY OF CALIFORNIA
ARCHIVISTS
NEWSLETTER
Number 125
Fall 2005
DANIELSON RETIRES AFTER 27 YEARS
E
lena S. Danielson, whose distinguished career with
the Hoover Institution spanned 27 years, and who was
inspired to become an archivist at the age of 20, retired
as associate director of the Hoover Institution and director of the Hoover Library and Archives on September 2.
“I had hoped, when I was 20, to retreat from the real world and into the
archival world to study the lives and
works of the hopeless romantics of history,” Danielson told friends and coworkers who gathered on August 31 to
wish her well. “However, I found myself
on the cutting edge of history, not once
but twice, here at Hoover,” she said referring to political change that swept
Eastern Europe beginning in 1989 and
current political ferment in Taiwan.
On September 2, Danielson’s new
title will be “archivist emerita,” and she
will pursue her own research, focused on
archives theory, building on her nearly
three decades of “hands-on” experience.
Under her direction, the Archives
at Hoover have grown and been augmented with collections which include correspondence of the Romanov
family, the papers of poet and novelist Boris Pasternak, the
papers of Soviet literary critic, dissident, and political prisoner Andrei Siniavskii, materials of Chiang Kai-shek and
T. V. Soong, and papers of German steel industry executive
Dieter Spethmann on the process of European unification.
Danielson was recently awarded the Society of American Archivists’ 2005 Fellows’ Ernst Posner Award for her
article “Privacy Rights and the Rights of Political Victims: Implications of the German Experience,” published in
the Spring/Summer 2004 issue of the American Archivist.
She also received many other important awards for outstanding work in her field. In 2004, Danielson was awarded
the National Order of Merit (rank of commander) of Roma-
AT THE
HOOVER INSTITUTION
nia for her “important role in the preservation and development of the extensive Romanian collections of the Hoover
Archives, for her special support to Romanian researchers,
and for donating copies of I. G. Duca’s and Nicolae Titulescu’s archival collections to Romanian cultural institutions.”
In 2001, she received the Laurel
Award of the Polish Prime Minister
for her work with the Polish State Archives. Her research has been supported by Woodrow Wilson, Fulbright, and
Whiting Fellowships. She is a member
of Alpha Chapter of Phi Beta Kappa.
She was particularly proud of the
educational service the archives could
provide and strongly promoted the archival resources in her work with Stanford University undergraduates. She
pioneered the use of archival sources
in undergraduate research projects
for 20 years, working with the History
Department honors program, and the
Program in Writing and Rhetoric. As a
result, about 40 percent of all Stanford
freshmen visit the Hoover Archives for
a workshop in using historical documents. She served as an undergraduate
adviser at Stanford University (1992-97). She regularly provides
programs for the Alumni Association reunions called “Classes without Quizzes.” In another outreach initiative she has
Continued on page 3
In This Issue
Danielson Retires
President’s Message
Pugh New AA Editor
Workshop Review
1
2
3
5
Archives Week
7
Repository News
9
Announcements
10
OAC Honored by SAA 11
Number 125
SCA NEWSLETTER
Fall 2005
A
“It is important that citizens understand the
significance of our archives in protecting their rights
and providing valuable information about society.”
(See Archives Week Round-Up, page 7)
-Governor Schwarzenegger
September 20, 2005
SCA NOMINATING COMMITTEE SEEKING CANDIDATES
Do you wish you could be more involved with SCA? Would
you like to know more about how the Society operates? Are
you interested in being more than just a member and contributing to the professional lives of archivists in California?
If a “yes” response to any of the above questions applies
to you or a colleague, then perhaps it is time to contact
SCA’s Nominating Committee about the Board positions
that will be open for the 2006 elections. We seek candidates to serve as Vice-President/President-Elect (a threeyear term), Treasurer (two years), and Director (two years).
More information about each of these critical positions
and their responsibilities may be found in the SCA
Handbook on the Society’s website (www.calarchivists.org),
and we encourage you to contact the individuals who
currently hold these positions, or members of the Nominating
Committee, to explore the opportunities further in detail.
Watch your mailbox, as nomination forms will be
sent via surface mail in November, and we hope you will
not hesitate to direct any questions you have to the members of the SCA Nominating Committee: Paula Jabloner,
Dorothy Mackay-Collins, and Jennifer L. Martinez (Chair).
2
SCA NEWSLETTER
Fall 2005
MARY JO PUGH NAMED EDITOR OF AMERICAN ARCHIVIST
PRESIDENT’S MESSAGE
s I write this note, California Archives Week
is upon me. I’m very happy that our Society has
been able to co-sponsor this event along with the California State Archives, and I trust this will be the start of a
long-standing tradition that will encourage more outreach
by and publicity for our member institutions. I’m reminded that one of the biggest jobs we have as a community is
to keep spreading the word about the important work that
we all do and the collections that we steward, and how
easy it is to keep this responsibility on the back burner as
we struggle to deal with the day-to-day tasks that we face.
Here at USC, we’ve just finished the long weekend celebration of the 125th anniversary of the opening of our University, which afforded the University Archives a tremendous
opportunity to display both the important and fun items that
we house, and to feed the campus’ huge appetite for historic
photographs. Working on large projects like this more than
Number 125
fills most days, but having opportunities available to reach
out to the world-at-large helps me realize that even if I don’t
take advantage of every one, every step I do take will serve to
create new chances to enrich our repositories and our users.
Speaking of making connections, I’d also like to encourage all of us to do what we can to help our colleagues in the
hurricane-torn Gulf regions. The Society of Southwest Archivists and the Society of American Archivists have been doing
yeoman’s service in setting up an Emergency Disaster Assistance Grant Fund and working to provide temporary employment for displaced archivists. Please check the website www.
archivists.org/news/katrina.asp And remember to keep your
own disaster plans and preparations updated and at the ready.
Claude Zachary
THE SOCIETY
OF
CALIFORNIA ARCHIVISTS, INC.
The Society of California Archivists, Inc. exists to support
and develop those who collect, care for, and provide access
to the documentary heritage of California and adjoining
areas. To this end it
1. acts as a vehicle for dissemination of information about
archival collections, issues, and methodology to the
profession and the public;
2. provides a forum for the discussion of matters related to the
creation, preservation, and use of historical documents;
3. develops, offers and supports archival education programs;
4. cooperates with individuals and organizations on matters of
common concern; and
5. advocates the identification, collection, preservation, use,
and appreciation of historical records and manuscripts.
The SCA Newsletter is published quarterly on March 15,
June 15, September 15, and December 15. All submissions
and advertisements for future issues, and all letters to the
editors and inquiries regarding the newsletter should be sent
to the Newsletter Editors:
Josh Schneider and Jessica Lemieux
The Bancroft Library
University of California, Berkeley
Berkeley, CA 94720-6000
Tel: (510) 642-8175
Email: jschneid@library.berkeley.edu
Copy Deadlines: August 1, November 1, February 1, & May 1
Format for Submissions: While not mandatory, articles and
items submitted for consideration should be sent via
disc, cd or e-mail.
www.calarchivists.org
©2005
The Society of American Archivists is pleased to announce that Mary Jo Pugh has been named Editor of the
American Archivist, effective January 1, 2006. Published since
1938, this semi-annual journal is the premier scholarly periodical for archivists and, with more than 4,900 subscribers,
enjoys the largest circulation of any English-language archival journal. Pugh will succeed Philip B. Eppard, who is
stepping down after 10 years in the post. “SAA is delighted
that Mary Jo Pugh has accepted a three-year term as journal editor,” said SAA President Richard Pearce-Moses. “She
brings to the position a special talent for both appreciating archival theory and understanding the practicalities of
what archivists do. Her ideas for continued development of
our flagship publication are both ambitious and exciting!”
Pugh has earned distinction as a practicing reference
archivist, editor, author, teacher, and SAA leader. Named
a Fellow of SAA in 1992, she has published widely in the
professional literature. Her influential ideas on reference
and access are embodied in the newly published volume
in the Archival Fundamentals Series II, Providing Reference Services for Archives and Manuscripts (SAA, July
2005). Her seminal article on reference, “The Illusion of
Omniscience: Subject Access and the Reference Archi-
vist,” received SAA’s 1983 Fellows’ Ernst Posner Award.
“I am honored to be selected as editor of the American
Archivist and eager to facilitate discussion of the exciting
trends and issues in archival theory and practice with readers
in all settings and stages of learning,” said Pugh, who holds
a BA in history, with honors, from the University of Chicago, and both an MA in American history and MLS from
the University of Michigan. She began her career as reference archivist at the Michigan Historical Collections, Bentley Historical Library, University of Michigan. After moving
to California, she served as a consulting archivist with organizations such as the Smithsonian Institution, the Eugene
O’Neill Foundation, and Bank of America. She is currently
supervisory archivist of the Historic Documents Department
at San Francisco Maritime National Historical Park. She also
taught archival administration at the University of Michigan,
the University of California Berkeley, Emporia State University (Denver campus), and the Western Archives Institute.
Pugh has served SAA in a variety of leadership capacities, including on the governing Council and committees. She served on the board of regents of the Academy of
Continued from Danielson Retires, page 1
nal research for the Stanford History Department and
the Stanford program in Writing and Critical Thinking. She has also been invited to give lectures about the
holdings of the Hoover Archives at the American University in Paris and the Humboldt Universität in Berlin.
In 1999 Danielson was awarded a grant from the National
Endowment for the Humanities to organize and microfilm
the most important Russian émigré papers in the Museum
of Russian Culture in San Francisco. The Hoover Archives
holds use-copies of the microfilm and has made the materials fully available for research for the first time. Danielson
joined the nationally renowned Hoover Institution Archives
in 1978, working in all areas of the organization: first in technical services, then reference, outreach, collection development, and then management. She was made head of both
the library and archives September 1, 2001, and then Associate Director of the Hoover Institution January 1, 2002.
Before her Hoover appointment, Danielson was an
assistant professor Santa Clara University and prior to that
held a teaching fellowship at Stanford University. Danielson
holds a Ph.D. and an A.M. degree in German studies from
Stanford, a master’s degree in library science and an undergraduate degree from the University of California, Berkeley.
co-taught classes on the Archives with Susan Wyle in the
Continuing Studies Program. Danielson has also served
on the Fulbright Committee. She has written for a number of academic and archival publications, such as Slavic
Review, Vestnik Arkhivista, and American Archivist, and she
has delivered papers on the holdings of the archives at
conferences in Bulgaria, Germany, Poland, Romania, and
Russia. She is a regular contributor to the Hoover Digest.
Danielson has been involved in interpretive archival exhibits at Hoover since 1979. In 1999 she worked with the Fine
Arts Museums of San Francisco and the Guggenheim Museum of New York to present posters, photographs, and film
clips revealing life in Paris during the German occupation of
World War II. The materials from the Hoover Institution provided historical context and filled the first room for the art
exhibition “Picasso and the War Years,” which was seen by an
estimated 500,000 visitors in San Francisco and New York.
Earlier this year, Danielson worked with the Iris & B. Gerald Cantor Center for Visual Arts and Stanford University professor Jeffrey Schnapp to develop a poster exhibition entitled
“Revolutionary Tides,” that opens on September 14 at Stanford.
In 2006, it will travel to the Wolfsonian Museum in Florida.
She has worked with Stanford students in many departments, and developed special workshops on origi-
Continued on page 10
Lisa Miller, Associate Archivist,
Hoover Institution Archives, Stanford University
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Number 125
SCA NEWSLETTER
Fall 2005
SCA WORKSHOP ON COPYRIGHT DRAWS CROWD
O
n July 22nd, an overflow crowd attended the SCA
Education Committee workshop, Copyright in the Digital
Age: Archivists and the Internet, which was held at the San Francisco Public Library. The day-long workshop focused on Internet publishing, especially in relation to orphan works and unpublished materials. An orphan work is one that is currently
under copyright, but for which no copyright holder can be
located to grant permission for publication. The presenters
throughout the day encouraged archivists and their institutions to be less risk averse in posting these materials online.
The day started with the knowledgeable Tyler Ochoa,
professor of law at Santa Clara University, and a favorite at previous SCA meetings. He provided a short
overview titled “Copyright Law for Archivists,” highlighting recent developments in copyright law and discussing recent court cases that have set legal precedents.
One such case was that of Metro-Goldwyn-Studios, Inc.
v. Grokster, Ltd (2005). Unlike the recent case involving the
file-sharing prgram Napster, Grokster did not actually provide computer servers from which to download, store and
share music; rather the music was actually stored on a contantly shifting array of personal computers. However, the
perceived intent of Grokster was to make a profit through
advertisement while encouraging people to infringe on
intellectual property rights. Professor Ochoa strongly urged
repositories with materials lacking commercial potential to
publish them online and see what happens. Unlike with
Grokster or similar cases, there is no monetary gain to be
made from putting orphan works online, and therefore the
possibility of someone suing the repository is negligible.
The next speaker was the intelligent and entertaining
Elizabeth Townsend, currently a non-resident fellow at Stanford Law School Center for Internet and Society, whose talk
was titled “The Unpublished Public Domain.” Townsend is
an attorney with a doctorate in modern European history.
Her area of interest is providing greater access to unpublished materials and exploring how intellectual property laws
have impacted the availability of unpublished manuscripts.
Written into the 1976 U.S. Copyright Act was a provision
that all unpublished materials would be in the public domain
70 years from date of creation if not published by December 31st of the 70th year. Therefore on January 1, 2004 any
unpublished works created prior to 1935 entered the public
domain with each January 1st successively bringing a new
year of unpublished works into the public domain. Archivists
may want to consult the Wayback Machine on the Internet
Archive’s webpage (www.archive.org) to ascertain if materials were published online prior to December 31st, 2003.
Prior to this 1976 law, common law dictated that any unpublished materials were forever excluded from the pub
lic domain. Townsend thinks there is much unrecognized
potential for scholars, students, artists and others to use the
greatly expanded pool of unpublished materials suddenly in
the public domain. She would also like to see more archival
repositories note on their websites which materials are in the
public domain so interested parties would know immediately
if they could use the materials. Dr. Townsend stressed that
the boilerplate copyright disclaimers on most archival websites are frequently out of date and sometimes simply wrong.
The third presenter, Rick Prelinger, strongly advocated
the power of online access to historical materials in his talk,
“Primary Sources on the Web: Experience and Challenges.”
Prelinger is the founder and owner of a company that provides
stock-film footage. He pointed out that making digital objects
freely available online actually increased his film licensing revenue by 62 percent, since it led to increased requests for the
licensing of high quality reproductions. The lesson for archivists, he suggested, was that placing more archival material
online will increase the level of use of archives overall, adding
that in the world of the Internet, “Invisibility = Irrelevancy.”
The last speaker was Megan Shaw Prelinger, co-founder
with Rick of the Prelinger Library in San Francisco, an “appropriation-friendly” open-stack research library made up of
the Prelingers’ personal collection. Megan spoke eloquently
about the problems related to orphaned works, describing her
own efforts to locate copyright holders for such works. Using
as an example one book from her collection, published in
1974, she showed that the original publisher had been boughtout twice over the last 30 years. The current “publisher” is
Random House, which is unconcerned about a decades-old
volume that they never originally published and never became
a best-seller. As a result, they are uninterested in providing
copyright clearance to anyone who may wish to republish the
volume. Prelinger encouraged the use of a Creative Commons
License, a voluntary online program for holders of copyright
to permit certain non-commercial uses of their materials without asking for explicit permission. More information about
this program can be found online at creativecommons.org.
Ultimately, all of the panelists urged repositories
to put orphan works online, in order to create a climate where online-publishing of orphaned materials
becomes perceived as the norm for “building a public
space.” This in turn will influence future court decisions,
as judges will interpret this behavior as accepted practice
and rule in favor of archives, museums, and libraries that
make good faith efforts to obtain copyright permissions
while also seeking to make works available and accessible.
Paula Jabloner, Archivist,
Computer History Museum, Mountain View
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SCA NEWSLETTER
Number 125
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Fall 2005
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DISCOVERING HISTORICAL TREASURES OF THE GOLDEN STATE
D
iscovering Historical Treasures of the Golden State
served as the theme of this year’s California Archives
Week, October 8-15 (See article below left). Sponsored
by the Society of California Archivists and the California
State Archives, this celebration encouraged archives, libraries, museums and historical societies throughout the state
to highlight their collections and services. In Sacramento,
the California State Archives held an open house on Saturday, October the 8th with behind the scenes tours, a special
exhibit of documents from the collection, displays by local
repositories and the opening of “This is War! The Golden
State in Global Conflict,” an exhibit on California during
World War II. Later in the week, three scholars shared ideas
on how the documents they found shaped their research at
a forum held in the Archives reading room, and the following Saturday, the Archives hosted its annual genealogical
fair, Family History Day. This collaboration with genealogical and historical organizations featured exhibitors, tours
of the Archives, classes on doing family history research,
and demonstrations of document preservation techniques.
The California State Archives website, www.ss.ca.gov/
archives/archives.htm, contains listings of other events
and exhibits, statewide, occurring during Archives Week
and beyond. Planning has already begun for California
Archives Week, 2006, which sponsors hope will focus
even more attention on our state’s documentary heritage.
GOVERNOR SCHWARZENEGGER PROCLAIMS
CALIFORNIA ARCHIVES WEEK 10/8 - 10/15
I
‘m pleased to announce that on September 20, 2005,
Governor Arnold Schwarzenegger signed a proclamation
designating the second week of October as Archives Week in
California. He noted that “California is proud to be home
to more than 1,000 archive institutions that are regularly
used by government, scholars, teachers, genealogists, the legal community and the general public.” He continued: “It is
important that citizens understand the significance of our
archives in protecting their rights and providing valuable information about society.” The Governor also saluted “our archivists who have worked diligently to preserve our historical
records for the enrichment of all Californians.” For more information about how California celebrated Archives Week,
including our prized poster, please visit www.ss.ca.gov/archives/level3_archweek2005.html. Happy Archives Week,
SAA STUDENT CHAPTER FORMED AT CALIFORNIA
STATE UNIVERSITY, SACRAMENTO
S
ac State has joined the ranks of San Jose State and UCLA
with the formation of a campus SAA chapter! The Society
of American Archivists student chapter at Sac State is in its
second semester of operation under the watchful eye of
faculty advisor Sheila O’Neill, Head Archivist, CSUS Special
Collections. Seeing a need for a local chapter, students
from the Fall 2004 archives and manuscript class at CSUS,
led by future chapter President Greig L. Best and future Vice-President Payne Vang, set about organizing
the club and gaining official recognition from the Society of American Archivists. Most of the club’s eight current members and three emeritus members are working in local archival facilities and libraries either full
time or as interns, and many are SCA student members.
For more information about the Sac State SAA student chapter, and a listing of the club’s future activities,
Lucy Barber, Coordinator, Archives Week 2005 please visit the website at www.csus.edu/org/archivesclub/.
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Number 125
SCA NEWSLETTER
Fall 2005
REPOSITORY NEWS
“Preserving the Sound of History”
audio reformatting
preservation • conservation • restoration
off-site archival storage
www.safesoundarchive.com
georgeblood@safesoundarchive.com
21 West Highland Avenue
Philadelphia, Pennsylvania 19118 - 3309
(215) 248-2100
HOOVER INSTITUTION SURVEY OF RACE
RELATIONS RECORDS NOW ONLINE
THE BANCROFT LIBRARY MOVE COMPLETED: 170
TRUCKLOADS AND 2600 CARTS LATER
The Survey of Race Relations records, 1924–27, document
the work of scholars who set out to investigate the economic,
religious, educational, civic, biological, and social conditions
of the Chinese, Japanese, and other nonwhite residents of the
Pacific Coast of the United States and Canada in the 1920s.
The entire collection has been digitized and is now available
online through a collaboration between the Hoover Institution, where the records are housed, and the Stanford University Libraries. Perhaps the easiest way to reach the website is
via the link from www.hoover.stanford.edu/hila/survey.htm.
Completed life-history questionnaires, which make up the
bulk of the records, are the “raw data” of the archive. In addition, there are numerous open-ended personal reflections,
financial records, conference reports, meeting notes, bibliographies, printed materials, and miscellaneous other findings.
One of the many individuals interviewed was Myrtle Hosang. She is described as “a much speculated about person
in Vancouver’s Chinatown. She is the most conspicuous of
the bachelor girls, and there is much discussion as to why she
has not married and whom she is likely to marry.” In talking
to her interviewer about her job as a bookkeeper, she said:
The Bancroft Library, University of California, Berkeley,
has relocated to temporary quarters for the duration of a
California state-mandated seismic retrofitting of its permanent location and a much-needed upgrading of its facilities
at the Doe Library Annex, Bancroft’s home since the 1950s.
The new reading room at 2121 Allston Way, just off
campus in Downtown Berkeley, opened to much fanfare
on October 17. While in the temporary space, many materials will be inaccessible and some services will be curtailed.
For more information about the move and access to Bancroft’s collections, please visit The Bancroft Library website
at bancroft.berkeley.edu/info/move/ or call (510) 642-3781.
I’ve tried to break away. I tried a year ago. But I came back, because I don’t know what else to do. You see I drifted into this job
so easily. It just happened and I wanted to fill up a little time. I
had learned shorthand which I never used, and the man in the
office taught me bookkeeping and I’ve been doing it every since—
for twelve years. I sometimes wish I’d never run into this job. I
might have had to exert myself a little and use a little foresight.
It isn’t a good thing to work under any one either; it destroys
your own initiative. But I’ve just gotten to be part of the place.
Miss Hosang’s thoughts on waitresses, actresses, and
international marriages may be found in Item 24-23.
The survey was headquartered at Stanford University under the directorship of Stanford professor Eliot G. Mears and,
subsequently, of Chicago sociologist Robert E. Park. After only
one publication (“Tentative Findings of the Survey of Race
Relations,” edited by Mears), the survey ran out of money
and the research was discontinued. Mears later wrote a book
based on the Survey, Resident Orientals on the American
Pacific Coast: Their Legal and Economic Status (1928). The
original manuscript of this monograph is in the collection.
Lisa Miller, Hoover Institution Archives,
Stanford University
UC Berkeley’s Conservation Lab created special housing for the The Bancroft Library’s
unique materials, including Cal’s mascot, Oski. Photo and Boxes by Chad Johnson.
EDITORS’ NOTE:
Beginning with this issue, Tanya Hollis and Juliet Demeter
are stepping down from their positions as Newsletter
Editors in order to focus more on their work as Chairs
of the Local Arrangements Committee for the 2006 SCA
Annual General Meeting in San Francisco. Juliet and
Tanya’s commitment to journalistic integrity and sound
business practices has set a new standard of achievement for the Newsletter. They have brought both levity
and gravitas to their roles as editors, and although we
could not be prouder of their willingness to assist with
the success of other vital SCA operations, their extensive
contributions to this publication will be sorely missed.
Josh Schneider and Jessica Lemieux,
Co-editors, Society of California Archivists Newsletter
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Number 125
SCA NEWSLETTER
Fall 2005
ANNOUNCEMENTS
SAN DIEGO HISTORICAL SOCIETY PRESENTS
TWO PHOTOGRAPH COLLECTIONS ONLINE
The San Diego Historical Society is pleased to announce
that two photograph collections, both important for understanding San Diego history, are now available for research at the
Historical Society’s Research Library, as well as searchable online through the Online Archive of California. The thousands
of images encompassed by the collections allow an in-depth
examination of San Diego’s changing economic, cultural, political and social mores over a period of more than 100 years.
The California Border Region Digitization Project is
a virtual collection of 3,498 digital images in black and
white, selected from over 2.5 million images in the Booth
Historical Photograph Archives. The photographs document the daily life, work, and activities of the residents of
the California border region with an emphasis on San Diego County and Baja California between 1850 and 1940.
To view this collection, follow the link from the Historical
Society’s homepage at www.sandiegohistory.org/ or go directly to www.oac.cdlib.org/findaid/ark:/13030/kt0290182t.
The San Diego Union-Tribune Photograph Collection
represents a portion of a much larger collection of photographic negatives donated to the Historical Society by the
Union-Tribune. Its more than 150,000 images, taken by staff
newspaper photographers between 1915 and 1957, illustrate
a vast range of subjects including local and national politics,
air, rail and automobile transportation, housing and urban
development, the tuna fishing industry and other business
enterprises, and tourist attractions including the San Diego Zoo and San Diego’s 1915 and 1935 Expositions. Also
extensively documented are San Diego County community
neighborhoods, events, organizations, municipal services,
military personnel and facilities, crime and criminal activities, and sports. This collection is available through a
link from the Historical Society’s homepage or directly at
w w w.oac.cdlib.org /findaid/ark:/13030/kt6r29q3mg.
A sampling of images from the vast Union-Tribune Photograph Collection is now on display in a small exhibition,
Changing Times for San Diego Women: Images from the
Union-Tribune Photograph Collection, 1950-1955. The exhibition, in front of the San Diego Historical Society Research
Library, examines the ways in which women were represented
by the newspaper in post-World War II San Diego. The exhibition is free and open to the public between 10:00 and 5:00.
The San Diego Historical Society extends its thanks to
the more than twenty volunteers from the San Diego community who dedicated hundreds of hours to these projects, and to the federal funds allocated for these projects
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Number 125
SCA NEWSLETTER
Fall 2005
ONLINE ARCHIVE OF CALIFORNIA RECEIVES AWARD
SOCIETY OF AMERICAN ARCHIVISTS
by the Library Services and Technology Act (LSTA) and
National Historical Publications and Records Commission (NHPRC). Thousands of images are available for
research and reproduction at the Historical Society’s Research Library. Visit in person, call (619) 232-6203 x127,
or view the collections online at www.sandiegohistory.org/.
LYNETTE STOUDT ACCEPTS POSITION AT
GEORGIA HISTORICAL SOCIETY
Lynette Stoudt left The Bancroft Library on July 15,
2005 to accept a new position as Manuscripts Archivist at
the Georgia Historical Society in Savannah, Georgia. In the
time she has been with us, Lynette contributed so much -she made excellent progress on the Women Political Activist
Collections grant project and was one of Bancroft Library’s
resident experts in Encoded Archival Description (EAD).
Lynette upgraded Bancroft’s finding aid template to comply
with a plethora of new standards, including EAD, Describing Archives: A Content Standard (DACS), and the Online
Archive of California, Best Practices Guidelines (OAC BPG).
Lynette was key in assisting Bancroft, the Systems Office, and the Digital Publishing Group in establishing specifications for forthcoming EAD functionality in the Web
Generic Database (WebGenDb). Lynette also worked on
Bancroft’s reference desk, and assisted in producing the
current exhibition, “Our Collective Voice: The Extraordinary Work of Women in California, From the Collections
of The Bancroft Library.” Needless to say, we miss Lynette
greatly, but wish her well in her new permanent job.
Teresa Mora, who just finished work on an NHPRC
grant project processing and describing the records of
the NAACP, West Coast Regional Office, will be finishing the Women Political Activist Collections grant project.
Jane Rosario, Principal Processing Archivist,
The Bancroft Library
Continued from New AA Editor, page 3
Certified Archivists and has contributed to both the Society of California Archivists and the Michigan Archival
Association, of which she served as president and newsletter editor. She has also been a reviewer for the National
Endowment for the Humanities and the National Historical Publications and Records Commission for many years.
Teresa Brinati, Director of Publishing, SAA
The Online Archive of California (OAC) received the Society of American Archivists’ C.F.W. Coker Award during a
ceremony on August 19, 2005, at SAA’s 69th Annual Meeting in New Orleans at the Hilton New Orleans Riverside.
The award was accepted by Robin Chandler, OAC director.
The C.F.W. Coker Award recognizes finding aids, finding aid systems, projects that involve innovative development in archival description, or descriptive tools that enable archivists to produce more effective finding aids.
Nominees must, in some significant way, set national standards, represent a model for archival description, or otherwise have substantial impact on descriptive practices.
The OAC provides access to more than 120,000 images,
50,000 pages of documents, letters and oral histories, and
8,000 guides to collections located at museums, historical
societies, and archives in California. The OAC’s consortial
approach for implementing and delivering Encoded Archival Description (EAD) finding aids have become a model for
other regional and statewide projects. The OAC has developed
best practice guidelines for EAD and encoding tools to assist
contributing institutions, all of which are made available to
FROM
the archival community on its website at www.oac.cdlib.org.
The OAC’s work has made it possible for more than 100 repositories in California to encode finding aids in EAD and
make them available through a sophisticated user interface.
The OAC exemplifies positive collaboration
among cultural heritage institutions. This collaboration gives researchers unprecedented access to historical records from institutions throughout California.
Established in 1983, the award honors the memory
of SAA Fellow C.F.W. Coker. Previous recipients include
Waverly Lowell of the Environmental Design Archives at
University of California, Berkeley, and Kelcy Shepherd of
Special Collections and Archives at W.E.B. DuBois Library
at University of Massachusetts, Amherst, for their guide,
Standards Series of Architecture and Landscape Design Records: A Tool for Arrangement and Description of Archival
Collections; and the Research Library Group’s Encoded
Archival Description Advisory Group for its EAD Guide.
Jane Rosario, Principal Processing Archivist,
The Bancroft Library
SCA Board of Directors and Committee Chairs 2005-2006
President:
Claude Zachary
(213)743-2435
czachary@usc.edu
Board Member:
Jane Rosario
(510) 642-8175
jrosario@library.berkeley.edu
Election:
Patricia J. Johnson
(916) 264-7074
pjohnson@cityofsacramento.org
Vice President/President
Elect 2006:
Dan Lewis
(626) 405-2206
dlewis@huntington.org
Board Member:
Salvador Guerena
(805) 893-8563
guerena@library.ucsb.edu
Government Affairs:
Lucy Barber
(916) 651-8419
lbarber@ss.ca.gov
Awards:
Chuck Wilson
(310) 206-2753
cwilson@library.ucla.edu
Local Arrangements 2006:
Juliet Demeter
(510) 643-7163
jdemeter@library.berkeley.edu
Development:
Sue Hodson
(626) 405-2205
shodson@huntington.org
Tanya Hollis
(510) 642-8175
thollis@library.berkeley.edu
Secretary:
Morgan Yates
(213) 741-4692
yates.morgan@aaa-calif.com
Treasurer:
Linda Johnson
(916) 653-1911
ljohnson@ss.ca.gov
Membership Director:
Lisa Miller
(650) 724-2961
lisa.miller@hoover.stanford.edu
Education:
Jessica Silver
(619) 232-6203 ext. 130
silver@sandiegohistory.org
Brad Bauer
(650) 723-3428
bauer@hoover.stanford.edu
Nominating:
Jennifer Martinez
(949) 766-5844
jenniferlmartinez@cox.net
Outreach & Publicity:
Lisa Gezelter
(949) 360-2643
lisa.gezelter@nara.gov
Liza Posas
(805) 893-5086
lposas@library.ucsb.edu
Program:
Dan Lewis
(626) 405-2206
dlewis@huntington.org
Publications:
Susan Jones
(323) 759-6063
susan@socallib.org
Site Selection:
Gabriele Carey
(714) 529-3953
ggcarey@emacorp.com
Lucinda Glenn
(510) 649-2507
lglenn@gtu.edu
Western Archives Institute:
Nancy Zimmelman
(916) 653-7715
nzimmelm@ss.ca.gov
11
Calendar
November 2 - 4, 2005: SAA Workshop, Establishing and Managing a Business Archives;
Atlanta, GA.
November 25 - December 1, 2005: XXXVIIIth International Conference of the Round
Table on Archives; Abu Dhabi, United Arab Emirates.
November 30 - December 3, 2005: Association of Moving Image Archivists Conference;
Austin, TX.
December 7, 2005: NARA Workshop, Records Management Fundamentals;
Dayton, OH.
April 27 - 29, 2006: SCA Annual General Meeting; San Francisco.
June 20 - 23, 2006: ACRL Rare Books and Manuscript Section ALA Preconference;
Austin, TX.
Society of California Archivists
c/o California State Archives
1020 “O” Street
Sacramento, CA 95814