TCC TCC

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EXHIBITOR’S
GUIDE
TOXOPLASMA CENTENNIAL CONGRESS
From discovery to public health management
BÚZIOS,RIO DE JANEIRO, BRAZIL
SEPTEMBER 19-24 2008
www.toxo100.org
Dear Exhibitor,
Please read the contents of this exhibitor manual carefully as the conditions detailed
shall govern the operation of the exhibition. If you have any questions or you cannot
find what you are looking for in this manual, please contact us for assistance
(lilian@toxo100.org).
We strongly recommend your Company in Brazil to contact us for shipments and
booth questions by
Phone: (55) 22 9224-8415
Email: jhenrique@toxo100.org
Please see in the table at right the Sponsor Benefits for your company.
We wish you a very successful event and look forward to a great conference.
Sincerely,
The Organizing Committee
CONGRESS SECRETARIAT TOXOPLASMA CONGRESS
PROGRAD- Univ. Estadual do Norte Fluminense Darcy Ribeiro
Av. Alberto Lamego 2000
Campos dos Goytacazes, RJ
Zip-code 28013-602
Phone: +55 22 2726 2031 22 2726 1400 Fax: +55 22 2726 1511
Secretariat@toxo100.org
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SPONSOR BENEFITS
Sponsor Benefits
Booth sq. meters 1
Advertisements in Program
2
Book
Registration for staff
members included in
sponsorship and exhibitor
3
badges
Company logo in
Conference Program4
Banner (0.7X 1.00 m)
exhibition in pre-congress
tutorials and workshops and
5
during the congress days
Lunch symposia, (Sunday
and congress days) 6
Insert Congress bags 7
Gold
18 sq. m.
Silver
12 sq. m.
Bronze
6 sq. m.
1 full page (A4)
½ page (A4)
-
6 staff
4 staff
2 staff
yes
yes
yes
yes
yes
yes
10
10
10
3
3
3
Exhibition space booking fee includes: allocated exhibition space in the exhibition area, one table
and four chairs for Gold, one table and two chairs for Silver and 2 chairs for Bronze package, 1
Wastebasket to each booth and daily cleaning. For technical supplies and exhibition services
please fill up the proper order form.
1 For details see the floor plan in this manual.
2 Send your advertisements in CorelDraw version 12 (or earlier) to
jhenrique@toxo100.org at your earliest convenience or until August 30, 2008 at the
latest.
3 Send the list of the staff member names to jhenrique@toxo100.org at your earliest
convenience or until September 6, 2008 at the latest.
4 Send the logo company in CorelDraw version 12 (or earlier) to
jhenrique@toxo100.org at your earliest convenience or until August 30, 2008 at the
latest.
5 The company banner must to be sent to the address on page 2 of this guide.
Please see deadline for shipments received in the session Important Dates (page 4).
6 Get the lunch tickets at the Congress Secretariat.
7 The Insert Congress bags must to be sent to the address on page 2 of this guide.
Please see deadline for shipments received in the session Important Dates (page 4).
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I MPORTANT DATES
Deadlines
YAugust
16: Deadline for submission of technical plans for approval please send it to
lilian@toxo100.org.
YAugust 30: Deadline to send the electronic files (Company Logo and Advertisements).
YSeptember 5: Deadline for Shipment received.
General Informations
SEPTEMBER
DAYS
Set-up of the
booth area
Exhibition
Welcome
reception
20
13:00
21
19:00
22
07:00
13:00
13:30
16:30
20:30
23
24
25
08:30
12:30
08:30
12:30
08:30
12:30
13:45
19:00
13:45
20:30
13:45
17:00
22:00
Dismantling of
the booth area
07:00
20:00
10:00
23:00
Storage of empties: You will be informed about storage of empties during the Congress.
Shipment and Deliveries
Please address your shipping to the Congress Secretariat (see address on page 2). Make
sure to indicate the following information on all shipments:
@COMPANY NAME
@TOXOPLASMA CENTENNIAL CONGRESS
@21-24 September, 2008
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C ONGRESS VENUE
Congress Venue
Hotel Atlântico Búzios-Convention & Resort
Estrada da Usina, 294 –Praia da Armação - Armação dos
Búzios - RJ - Brazil
ZIP code 28950-000 Tel + 55 22 2620-8850 / 8855 Fax + 55
22 2620-8851
www.atlanticobuzios.com.br
Distances
City
Km
Time by Road
Rio de Janeiro
169
2:00
São Paulo
620
6:50
Belo Horizonte
625
7:00
Salvador
1749
22:00
Armação dos Búzios, often referred to as just Búzios, is a resort town and a municipality
located in the state of Rio de Janeiro in Brazil.
Mello Faro Turismo is the official travel agency for Toxoplasma Centennial Congress offers
special conditions and prices for hotel accommodation in Búzios, round trip transportation Rio
de Janeiro - Búzios and travel arrangements within Brazil.Online secure Congress Venue
request at Mello Faro website: http://www.mellofaro.com.br/evento.php?id=78&lang=2
The Hotel Atlântico Búzios are just five minutes from the centre of town, so visitors can take a
pleasant evening stroll along the Bardot Promenade to the "Rua das Pedras" street and enjoy
the Búzios nightlife. Atlântico Búzios are also close to the Ossos, Azeda and Azedinha
beaches.
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Mello Faro Turismo e Viagens Ltda
Av. São Luis, 165 Cj. 01 A
01046-911 São Paulo SP
Tel: 55 11 3258.5044 – Fax: 55 11 3231.1343
http://www.mellofaro.com.br/index.php?lang=2
Eventos@mellofaro.com.br
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Electricity
Standard supply of electrical current available is 8 KVA:
@Double-phase, 110V or 220 V, 50 cycles/hertz
@Current can be provided upon request.
Internet Access
The TCC will provide a Wi-Fi high speed wireless network in order to access the Internet
in the exposition and booth areas.
Rules and Regulations for Exhibitors
@
Changes in the Exhibition Set up Plan
The Congress reserves the right to make minor alterations to the exhibition site plan as
necessary and to accommodate the requirements of the venue, the delegates and
the exhibitors. Any change will be confirmed to the exhibitor in writing.
@
Free Flow of Delegates
Nothing may impede the free flow of delegates in the aisle, ie. nothing may be built in
the aisle, nor may furniture or equipment stand in the aisle space.
@
Cleaning
The aisles and gangways of the exhibition areas will be kept free and clean by the
hotel staff. Cleaning of the individual booths will be provided by the Congress.
@
Activities Outside of the Exhibitors Booth
All demonstrations or other promotional activities must be confined to the relevant
company's booth. No exhibitor will be allowed to display signs in the common areas of
the hotel without prior consent from the organizers. Stand personnel, including
hostesses are not allowed to distribute items of any kind outside the confines of the
contracted exhibit booth.
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Rules and Regulations for Exhibitors
@
Disruption of other Exhibits
The Congress organizers reserves the right to restrict exhibits which, because of noise,
method of operation, materials or any other reason, become objectionable. No
microphones or loud speakers are to be used on the exhibition floor.
@
Security
Although security will be provided for the overall protection of the exhibition, exhibitors
are entirely responsible for the security of any goods or personal belongings brought to
the exhibition. Also please note that exhibit booths must be staffed by at least one
person during the exhibition opening times.
@
Liability
The Congress cannot accept responsibility for damage caused by an exhibitor nor for
loss sustained by an exhibitor.
Restrictions from the Hotel
@Display of sign or banner is not allowed within all public areas of the hotel.
@Consumables, i.e. food and beverage items, may not be brought into the hotel.
@
The exhibit can only be the area placed as its disposal and cannot be extended to
the other public areas of the hotel.
@The exhibitor undertakes to return the space in its original condition.
@The use of adhesive tape is prohibited on the granite floor of the foyer.
@The hotel will not advertise the exhibit except within the exhibit area itself. Any signs
and/or advertisement in the exhibit area, which the hotel may object to, will be
removed.
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CONGRESS VENUE
Booths
Booth - Box Shape
Booth sq. meters
Length
Width
Maximum building height (Foyer)
Gold
18 sq. m.
6m
3m
3,08m
Silver
12 sq. m.
4m
3m
3,08m
Bronze
6 sq. m.
2m
3m
3,08m
The dimensions of the access door to the exposition area are:
width 3, 0 m and height 2,4 m.
Please fill out the Order Form at
http://www.toxo100.org/html/orderform.html for technical
supplies and exhibition services at the latest August 14, 2008.
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C ONGRESS VENUE
MEETING ROOM LAYOUT
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CONGRESS VENUE
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MEETING ROOM LAYOUT
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C ONGRESS VENUE
011
FOYER
TARTARUGA ROOM
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CONGRESS VENUE
Hotel Atlântico Búzios
PREFEITURA
EST
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NOVA
USINA
A
D
DA
ESTRA
VELHA
SINA
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DA D
ESTRA
VA
NO
A
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VELH
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USI
ORLA BARDOT
PRAIA DE ARMAÇÃO
Congress Venue
Hotel Atlântico Búzios-Convention & Resort
Estrada da Usina, 294 –Praia da Armação - Armação dos
Búzios - RJ - Brazil
ZIP code 28950-000 Tel + 55 22 2620-8850 / 8855 Fax + 55
22 2620-8851
www.atlanticobuzios.com.br
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C ONGRESS VENUE
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Rio de Janeiro - Búzios
Getting to Buzios by land
By car
Coming from Rio de Janeiro, about 2 hours trip.
By Bus
From Rio de Janeiro to Búzios, direct:
Every day from Rodoviária Novo Rio in the company Auto Viação 1001.
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CONGRESS VENUE
Rio de Janeiro - Búzios
Useful telephones:
Auto Viação 1001: 0300-313-1001
Bus station - Rodoviária Novo Rio: (21) 2291-5151
Website: www.autoviacao1001.com.br
Getting to Buzios by air
Buzios Airport
Regular flights: TEAM Airlines offer regular flights to Buzios from Rio de Janeiro every Friday and
Sunday in two motor ships for at least 19 people.
For further information call: (21) 3318-1616
or website www.voeteam.com.br
Particular flights, not regular: Buzios Airport, Umberto Modiano, works with a 1300m X 30m track,
airway lighting, covered by asfalt and supports excecutive ships.
Airport - Aeroporto Umberto Modiano (Buzios), for further information call:
(22) 2629-1225
Companies that work with helicopters/ air taxi in Rio
* Líder Táxi Aéreo - Tel: (21) 2431-5545
* Helistar Táxi Aéreo - Tel: (21) 3325-6300
* Aeróleo Táxi Aéreo - Tel: (21) 2543-1260
* Starjet Tel: (21) 7894-5910 / 3325-5180
* KS Táxi Aéreo - Tel: (21) 2431-2305
* Team - Tel: (21) 3318-1616
* Zeus Taxi Aereo - Tel: (11) 6676-4198 / (11) 9187-8622
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