arts development committee agenda

CITY OF GRA DE PRAIRIE
ARTS DEVELOPME T COMMITTEE AGE DA
SEPTEMBER 19, 2014 at 12:00 PM
FIRST FLOOR, ORTH CO FERE CE ROOM, CITY HALL
ATTE DEES
Councillor R. Tarant, Chair
Councillor C. Thiessen
Councillor K.J. McLean
Mayor B. Given
1.
MI UTES FROM PREVIOUS MEETI G
2.
REPORTS
3.
4.
A. Tanasichuk
E. Bader
R. Howey
D. Bowen
EW BUSI ESS
APPLICATIO S FOR FESTIVAL FU DI G
$5,000.00
4.1.
Festival Evaluation Form
4.2.
GP Singers Festival of Carols
$450.00
4.3.
Grande Prairie & District Encana Music Festival
$5,000.00
5.
EXT MEETI G
6.
OTHER BUSI ESS
MI UTES OF THE ARTS DEVELOPME T COMMITTEE MEETI G HELD FRIDAY, JU E
20, 2014 AT 12:00 P.M., I THE ORTH CO FERE CE ROOM, CITY HALL, GRA DE
PRAIRIE
PRESE T
Chairman
Councillor
Public Member
Public Member
Public Member
- Councillor R. Tarant
- C. Thiessen
- D. Bowen
- A. Tanasichuk
- E. Bader
ALSO PRESE T
Culture and Heritage Manager
Community Living Director
Community Growth Assistant
- R. Steven
- G. Roth
- J. Young
ABSE T
Mayor
Councillor
Public Member
- B. Given
- K. McLean
- R. Howey
1. Call to Order
The meeting was called to order at 12:06 p.m.
2. Minutes – April 4, 2014
MOVED by D. Bowen the Committee receive the minutes of
the Arts Development Committee meeting held April 4, 2014,
as presented.
CARRIED.
3. Reports
3.1
Arts Development Past Funding
Mr. R. Steven, Culture and Heritage Manager, provided a report reviewing the effectiveness of
past grant funding and options for alternative approaches to Arts Development Funding. Mr.
Steven distributed information regarding the funding from its inception as a legacy from the
1995 Canada Winter Games to the present day status. It was noted that the overall spending
for the Arts Development Funding per capita has decreased by 47% from 2002 – 2012.
Mr. Steven noted that the legacy of the 1995 Canada Winter Games and levels of funding were
set to equal the funds available. The legacy funds have since been exhausted and the levels of
funding are provided by City operating funds.
The Committee discussed various options to distribute the Arts Development Funding and
noted that moving to an independent board would not be viable at this time.
Mr. Steven noted that festival funding applications were in most part the same groups each
year and questioned if the intent of the grants was for seed funding or operating funding. The
Committee discussed the possibility of these groups at some point operating on their own and
how many years would it take for these festivals to be sustainable.
MI UTES OF THE ARTS DEVELOPME T COMMITTEE
MEETI G HELD JU E 20, 2014
PAGE 2
MOVED by Councillor Thiessen the Committee direct
Administration review the current structure of the Arts
Development funding model including consideration of seed
funding and established festival funding, and provide a report
at a future meeting.
CARRIED.
MOVED by Councillor Thiessen the Committee
Administration to review Arts Development funding
including historical information on grants and per
funding by other Alberta municipalities, and provide a
at a future meeting.
direct
levels,
capita
report
CARRIED.
4. Next Meeting
The next Arts Development Committee meeting will be held after the September 1, 2014 closing
date to distribute the remaining Festival Funding monies.
The meeting was adjourned at 1:05 p.m.
Chairman
Community Growth Assistant
FESTIVAL EVALUATION
SEPTEMBER 2014
Applicant
GP Singers
Grande Prairie & District
Music Festival Society
TOTAL FUNDS
REQUESTED
Festival
Event Date
Applicant New/
Status Existing
Local/
Partners
Directors Open to
Admission
List
Public
Festival of Carols Dec. 1 & 2/14 Non Profit
E
multiple
yes
yes
no
Grande Prairie &
District Encana
Music Festival
E
multiple
yes
yes
yes
April 13 - May
Non Profit
3, 2015
Promotion
Amount
Requested
promoted
locally through
media,
posters,
$
church
bulletins,
newsletters
local media
%
2013
requested
AccountTotal Event
Festival
ability for
from City/
Budget
Funding? 13 funding
Financial
Amount
Statement
890.00
51%
yes
Yes
$400
Yes
$
5,000.00 $ 70,800.00
7%
No
N/A
$
5,450.00
450.00 $
Arts Development
Festival Funding Application
Applicant’s Information:
Fields that have an asterisk(*) must be provided or application will not be considered complete.
* Organization:
* Primary Contact:
* Mailing Address:
* Phone No:
*Application Date:
* City:
*Name of Festival:
* Postal Code:
* Phone :
*Date of Festival:
NOTE: If you require more space to answer any of the questions please attach additional pages.
1. Amount of Festival Funding being requested.
2. Has this group received any municipal funding previously?
□
If so, when did you receive the funding and for what purpose?
Yes
□
No
________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
3. How many years has your community group been in operation? ___________
4. If this is a recently formed organization, what is the name of the umbrella organization under
which you are applying for funding? ______________________________________________
How many years have they been in operation? _________________
5. Please list any organizations your group may be partnering with for this festival.
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
6. Is this a new or existing festival?
__________
7. If this is an existing festival, how many years has it been in existence? __________________
8. Who are the benefactors of this event? ___________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
□ Yes □ No
YES - at no charge; donations to the
Salvation Army are requested
9. Is this Festival open to the public?
10. Briefly describe the objectives of this festival.
_____________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
11. Please describe how your event will be publicized.
__________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
12. Please describe the entertainment value of this event. _______________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
13. Please describe the festival’s Cultural/Artistic benefit to the community.
_________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
14. What types of activities or performances will be taking place? _________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
Application for Festival Funding Supplemental Information
Page 1 of 2
August 19, 2014
City of Grande Prairie
Applicant
GP Singers
Mailing Address
10133 – 95 Avenue
Grande Prairie, Alberta T8V 0L6
Board of Directors
President:
Secretary:
Treasurer:
Publicity:
Contact
Adele Bonetti
780.532.9050
Explanation of the Funding
Request
As a community legacy, a number of the pervious members of the GP Singers
are committed to hosting the annual Festival of Carols. When the choir was
active, this event was financially supported from the profits of their annual
spring concert. Because the choir is inactive, this source of funding is not
available. In order to host the event, outside sourcing of funding is required.
GP Singers wishes to preserve its small cash reserve with the idea that the
choir will become an actively operating organization in the near future.
Festival of Carols 2013
Financial Information
Revenue
Facility Rental Rebate
Donations
Grants
GP Singers
$ 250.00
$ 148.90
$ 400.00
$ 24.93
Expenses
Facility Rental
Photocopying (posters & programs)
Advertising (Eastlink)
$ 500.00
$ 174.93
$ 148.90
Festival of Carols 2014
Budget
GP Singers’ 2013 Financial
Information
Lanny Brown
Ray Biggs
Adele Bonetti
Rae Wennigar
$ 823.83
Revenue
Facility Rental Rebate
Donations
Grants
GP Singers
$ 250.00
$ 150.00
$ 450.00
$ 40.00
Expenses
Facility Rental
Photocopying
Advertising
Contingency
$ 500.00
$ 200.00
$ 165.00
$ 25.00
$ 823.83
$ 890.00
$ 890.00
Cash on Hand @ beginning of year
Cash on Hand @ end of year
Difference in Cash Position
Grande Prairie Singers
GPS
$ 526.52
$ 501.59
$ 24.93
Application for Festival Funding Supplemental Information
City of Grande Prairie
History of the Festival of
Carols
Page 2 of 2
August 19, 2014
The Festival of Carols was established 31 years ago by Karen Radcliffe, the
then conductor of the GPRC College and Community Chorus. It has been
hosted, by either the GPRC Chorus or the GP Singers, continuously, except
for one year, since that time.
The purpose of the Festival was threefold:
• Provide an opportunity for the citizens of the City of Grande Prairie
and nearby areas to celebrate the Christmas season in music.
• Provide an opportunity for local and regional choirs to share their
talents and to learn from each other.
• Provide an opportunity for the greater community to share their wellbeing with the less fortunate through donations to the Salvation Army
Christmas Appeal.
In 2013 the festival was hosted at St. Joseph Church on December 2nd and
3rd. Twelve church, community and high school choirs, a handbell choir and a
chamber group participated from Grande Prairie and area, involving more than
220 singers, conductors, accompanists and musicians. As well, more than a
dozen individuals were engaged as greeters, site set-up technicians, master of
ceremonies and prelude musicians.
All participants are volunteers and are involved for the joy of sharing music and
for the cultural and social contributions that they can make to their community.
Festival of Carols performances are open to the general public, at no charge.
In 2013 more than 1400 individuals attended the Festival of Carols over the
course of both evenings.
Attendees are encouraged to contribute to the annual Salvation Army
Christmas Appeal through the donation of cash or non-perishable food items.
The Salvation Army attends each evening to man the donation kettles and to
provide a short explanation about the scope of the need within our community.
All donations are collected directly by the Salvation Army and the GP Singers
have no contact with these monies, nor is there a request of the Salvation
Army to cover operating expenses.
In 2013, approximately $3,600.00, in cash and food, was donated over the two
evenings of music.
Purpose of GP Singers
The GP Singers was established in 1989, by a group of community minded
individuals, to promote choral music, especially for adults. The organization is
registered as not-for-profit in the province of Alberta.
Since its inception the choir has annually hosted and performed at the Festival
Carols, a spring concert and various community and private functions such the
Alberta Farm Women’s Conference, weddings and nursing homes and senior
citizens’ residence concerts.
Since 2008, GP Singers has been seeking a conductor and, for this reason,
has been unable to establish a regular practice and performance schedule.
However, due to popular demand, the choir has continued to organize, host
and fund the annual Festival of Carols with the benefactor and its objective to
promote choral music in mind.
Grande Prairie Singers
GPS
Grande Prairie Singers
hosts the
31st Annual
Festival
of
Carols
December 2&3
2013
7:30 pm
featuring
Instrumentalists,
Church &
Community
Choirs
Everyone
Welcome
St. Joseph
Catholic Church
Donations to the
Salvation Army Christmas Kettles
Funding support generously provided by the City of Grande Prairie
Festival of Carols
Monday, December 2, 2013
(No food or drink in the Sanctuary please)
Prelude ……………………………………………………………………………...……..Pianist: Jim Biggs
Voices in the Wilderness
Conductor: Ken Klukas
1. The Beautiful Mother………………………………………………… Composer: John Foley, S.J.
2. Baloo, Lammy……………………………………………………….. Composer: Anthony Doherty
3. O Come, O Come, Emmanuel…………………………………...…... Arranger: David Cherwien
Master of Ceremonies ......................................................................................... Paul McGaffey
GPCHS Ladies Choir
Conductor: Jane Galbraith/Accompanist: Leslie Ann McCloskey
1. The First Noel/Pachelbel’s Canon …………………………..…….. Arranger: Michael Clawson
2. Sing A Glad Noel! ……………….…………….……………..… Composer: Mary Lynn Lightfoot
GPRC Oriana Girls Choir
Conductor: Fay Bredeson/Accompanist: Dustin Anderson
1. Welcome Dearest Jesus…...……………………………………………... Arranger: Helen Kemp
2. A Star, A Song…...……………………………..…... Composer: Rebecca Waugh/Alan Hoskins
Congregational Carol - Accompanist: Jim Biggs ........................................... O Come All Ye Faithful
The Church of Jesus Christ of Latter-Day Saints
Conductor: Heidi Piepgrass
1. Still, Still, Still…………………..…………………………...……. Arranger: Donald H. Ripplinger
2. The Star of Bethlehem…….……………………………………....Words & Music: Sally DeFord
Seraphina Women’s Choir
Conductor: Fay Bredeson/Accompanist: Dustin Anderson
1. Hodie Christus Natus Est …………………………………………... Composer Benjamin Britten
2. Deo Gracias …………………………………………………….……. Composer Benjamin Britten
GPCHS Concert Chorale
Conductor: Jane Galbraith/Accompanist: Leslie Ann McCloskey
1. Carol of the Bells..........................................................................Arranger: Peter J. Wilhousky
2. The Winter’s Night..........................................................................Composer: Nicholas Myers
Congregational Carol........................................................................................................Silent Night
GPRC Conservatory Choir
Conductor: Ellyn Otterson
1. Angel Carol……………………………………………………...……..Arranger: Anna Laura Page
2. The Hushing Carols – Soloist: Samantha Smith………………...…. Arranger: Linda Spevacek
G. P. Christian School Junior High Choir
Conductor: Lisa Fisher/Accompanist: Leslie Ann McCloskey
1. Prophets Knew.................................................................................. Composer: Lloyd Larson
2. Go Tell It on the Mountain......................................................... Arranger: Ruth Elaine Schram
Voices in the Wilderness
Conductor: Ken Klukas
1. O Tannenbaum....................................................................................Composer: John Rutter
2. Bring a Torch, Jeannette, Isabella………………………………………….Arranger: Scott Soper
3. Fum, Fum, Fum.................................................................................... Arranger: Anne Heider
Congregational Carol.................................................................................................Joy to the World
Please remember the collection kettles in the Foyer. All proceeds go to the
Salvation Army Christmas Hamper Fund.
Be generous!
Our sincere thanks go out to the following,
whose support made this
Community Christmas Concert possible:
City of Grande Prairie
St. Joseph Catholic Church
Salvation Army
GP Singers & Friends
1. O Come, All Ye Faithful
1. O come all ye faithful,
2. Sing choirs of angels,
Joyful and triumphant,
O come ye, O come ye to Bethlehem;
Come and behold him
Born the King of Angels;
Chorus:
O come let us adore him,
O come let us adore him,
O come let us adore him,
Christ the Lord!
Sing in exultation,
Sing all ye citizens of heav’n above;
Glory to God
In the highest:
Chorus:
O come let us adore him,
O come let us adore him,
O come let us adore him,
Christ the Lord!
2. Silent Night
1. Silent night, Holy night!
2. Silent night, Holy night!
All is calm, all is bright
Round yon virgin mother and child.
Holy infant so tender and mild,
Sleep in heavenly peace.
Sleep in heavenly peace.
Shepherds quake at the sight;
Glories stream from heaven afar,
Heav’nly hosts sing Alleluia!
Christ, the Savior, is born!
Christ the Savior is born!
3. Joy to the World
1. Joy to the world! The Lord is come;
2. Joy to the world! The Savior reigns;
Let earth receive her King;
Let ev’ry heart
Prepare Him room,
And heav’n and nature sing,
And heav’n and nature sing,
And heav’n, and heav’n and nature sing.
Let men their songs employ;
While fields and floods,
rocks, hills and plains,
Repeat the sounding joy,
Repeat the sounding joy,
Repeat, repeat the sounding joy.
Festival of Carols
Tuesday, December 3, 2013
(No food or drink in the Sanctuary please)
Prelude …………………………………………………………………………...………..Pianist: Jim Biggs
Voices in the Wilderness
Conductor: Ken Klukas
1. The Beautiful Mother………………………………………………… Composer: John Foley, S.J.
2. Baloo, Lammy……………………………………………………….. Composer: Anthony Doherty
3. O Come, O Come, Emmanuel……………………………………...... Arranger: David Cherwien
Master of Ceremonies ......................................................................................... Paul McGaffey
Hythe Community Choir
Conductor: Jeannette Borstad/Accompanist: Joyce Pierson Smith
1. O Come, O Come, Emmanuel …………………...…..……..Composer: Robert W. Thygerson
2. The First Noel/Pachelbel’s Canon……………………………….….. Arranger: Michael Clawson
3. African Gloria ……………………………………………………….. Composer: Carole Stephens
The Northern Winds
Heather Penner – Flute, Glen Kilian – Clarinet, Alex Saltman – Clarinet,
Allan MacPherson – Alto Clarinet, Ken Klukas – Bassoon
1. Cantique de Noel…...…………….............Composer: Adolphe Adam/Arranger: David Bussick
2. A Christmas Suite for Wind Quintet…...………………………...….. Arranger: Gordon Schuster
Congregational Carol - Accompanist: Jim Biggs............................................ O Come All Ye Faithful
Faith Family Fellowship Youth Choir
Conductor: Lisa Fisher/Accompanist: Alisha Hesse
1. Follow the Christmas Star…………………………………….…Composer: Ruth Elaine Schram
2. African Praise Noel …………………………………………………… Arranger: Cristi Cary Miller
The Continuum
Conductor: Mark Brazier
1. Ubi Caritas
2. Do You Hear What I Hear ………………...…… Composer: Gloria Shayne/Arranger: Joe Liles
Congregational Carol........................................................................................................Silent Night
St. Paul’s Handbell Choir
Conductor: Jeannette Borstad
1. He Is Born……………………………………………………….… Composer: Arnold B. Sherman
2. Still, Still, Still ……………………………………………………..……… Composer: Lloyd Larson
St. Joseph Music Ministry
Conductor: Dave Hartman/Accompanist: Don Campbell
1. Holy is His Name……………….............................................. Composer: John Michael Talbot
2. Love Has Come ………………………………………...……………..….. Composer: Matt Maher
Voices in the Wilderness
Conductor: Ken Klukas
1. O Tannenbaum....................................................................................Composer: John Rutter
2. Bring a Torch, Jeannette, Isabella………………………………………….Arranger: Scott Soper
3. Fum, Fum, Fum.................................................................................... Arranger: Anne Heider
Congregational Carol.................................................................................................Joy to the World
Please remember the collection kettles in the Foyer. All proceeds go to the
Salvation Army Christmas Hamper Fund.
Be generous!
Our sincere thanks go out to the following,
whose support made this
Community Christmas Concert possible:
City of Grande Prairie
St. Joseph Catholic Church
Salvation Army
GP Singers & Friends
1. O Come, All Ye Faithful
1. O come all ye faithful,
2. Sing choirs of angels,
Joyful and triumphant,
O come ye, O come ye to Bethlehem;
Come and behold him
Born the King of Angels;
Chorus:
O come let us adore him,
O come let us adore him,
O come let us adore him,
Christ the Lord!
Sing in exultation,
Sing all ye citizens of heav’n above;
Glory to God
In the highest:
Chorus:
O come let us adore him,
O come let us adore him,
O come let us adore him,
Christ the Lord!
2. Silent Night
1. Silent night, Holy night!
2. Silent night, Holy night!
All is calm, all is bright
Round yon virgin mother and child.
Holy infant so tender and mild,
Sleep in heavenly peace.
Sleep in heavenly peace.
Shepherds quake at the sight;
Glories stream from heaven afar,
Heav’nly hosts sing Alleluia!
Christ, the Savior, is born!
Christ the Savior is born!
3. Joy to the World
1. Joy to the world! The Lord is come;
2. Joy to the world! The Savior reigns;
Let earth receive her King;
Let ev’ry heart
Prepare Him room,
And heav’n and nature sing,
And heav’n and nature sing,
And heav’n, and heav’n and nature sing.
Let men their songs employ;
While fields and floods,
rocks, hills and plains,
Repeat the sounding joy,
Repeat the sounding joy,
Repeat, repeat the sounding joy.