Amtrak Ink - August/September 2014
Transcription
Amtrak Ink - August/September 2014
ink A Monthly Publication for and by Amtrak Employees Volume 19 • Issue 7 • August-September 2014 East River Tunnel Emergency Training Rails to Recovery for Children in Need Q&A: Management Control Framework Train of Thought We are our brothers’ and sisters’ keepers when it comes to safety, and we must follow the safety rules in place to achieve our goal. We have developed many programs to assist us in meeting our objectives, training, Safe-2-Safer, safety committee processes, rules classes, the Employee Assistance Program, Operation RedBlock and technology improvements like expanding positive train control. All of these efforts are designed to foster a culture of safety, awareness and trust. While better safety practices begin Joseph H. Boardman with the individual, ultimately we only achieve our company-wide goal by working collectively. Employees and passengers must know that there is a leadership team committed to safety. As leaders, we must model safety through our daily behavior. As employees, we must follow the rules and also care for those around us to make sure we all go home healthy, safe and secure. We all need to know, obey and care about the rules our employees, passengers and the future of our railroad depend on it. ■ A Note from the Editor: Amtrak Ink is published 10 times a year. This is the combined August-September issue. The next issue will be October 2014. Help with our Safe-2-Safer Goal! 400,000 AA S ince arriving at Amtrak in 2008, my primary goal has been to operate the safest railroad in the world. Safety is Amtrak’s number one commitment to its employees and passengers. Safety takes many forms, from maintaining equipment to high standards to installing brighter lighting around stations to asking the general public to notify us of suspicious activity or crime through our partners for Amtrak Safety and Security programs. Safety is a serious issue, and we have all seen that not being safe has serious repercussions. Lives depend on it. It disappoints and frustrates me when some of us are not fully living up to our commitment to safety. This doesn’t happen often, but when it does, it is our job as leaders to act and to hold each other accountable when necessary. An example of this responsibility is the recent termination of some leaders from one of our departments for coming up short on their safety responsibilities. 400,000 350,000 July: 293,629 June: 283,509 April: 262,763 March: 251,871 Rod Gibbons Chief, Corporate Communications I. Suzi Andiman Director, Employee Communications Marlon Sharpe Principal Graphic Designer Lisa V. Pulaski Graphic Designer Chuck Gomez Multimedia Specialist Check out one of Amtrak’s social media channels today! 2 | August-September 2014 Amtrak Ink 250,000 200,000 The peer-to-peer injury prevention program, Safe-2-Safer, has a new goal of reaching 400,000 contacts by the end of Fiscal Year 2015. Track Amtrak’s system-wide progress each month. Amtrak Government Affairs and Corporate Communications Joe McHugh, Vice President Government Affairs & Corporate Communications 300,000 Liliana L. Lopez Sr. Communications Officer Corporate Communications Table of Contents 4 This Month’s Leading News 5 Bulletin Board Read about Northeast Corridor Operations Town Hall meetings and also about a new welcome sign at Baltimore Penn Station. Learn about the Amtrak Culture Fit Assessment. Amtrak has a new lodging vendor; learn more about it. 12 Employee Q&A Read about Management Controls and the team leading the effort. 14 Rails to Recovery on the Empire Service Read about the first participating family being helped by the Empire Service Rails to Recovery program. 17 Milestones Front Line Focus “I just wanted to write a note of appreciation for Wanda Donnell-Smith. I said she was the hardest, friendliest working woman on Amtrak! Wanda made our trip so very pleasant and she kept us all informed in a light-hearted warm way. Additionally Wanda kept the train clean – constantly bringing a garbage can through and keeping the bathroom clean too! A wonderful asset to Amtrak.” Thank you, Kristal Gibson “Dear Amtrak, Ms. Lisa Charles who works in the Seattle train station was very helpful is helping my elderly mom and I board the train. My mom is 92 years old and Lisa was extremely helpful in boarding those with special needs. We commend her hospitality and swift attention! She deserves recognition for her service.” Sincerely, Vicki Weibezahn Employee Milestones from June 2014 to July 2014 (to be continued in the next issue). Social Media comment from one of our customers. On the Cover The Adirondack, Train #68, traveling through Fort Edward, New York. Photo courtesy of Steven Ostrowski. Amtrak Headquarters 60 Massachusetts Ave., NE Washington, D.C. 20002 Ecom@Amtrak.com Amtrak Ink is an employee publication of Amtrak, the National Railroad Passenger Corporation, published 10 times a year. ® AMTRAK is a registered service mark of the National Railroad Passenger Corporation. Correction: In the July issue of Amtrak Ink, Ed Courtemanch’s name was misspelled. We regret the error. Amtrak Ink August-September 2014 | 3 Upcoming News & Promotions 15 percent Veterans save 15 percent using the Veterans Advantage program. These savings are off the best available fare on most Amtrak trains for themselves and up to six qualifying travel companions traveling on the same itinerary. 26 April 26, 2015, is the end date of the new “pets on trains” pilot program by Amtrak and the Illinois Department of Transportation. Additional trains have been added to the pilot project that allows travelers to bring their pets along on trips to and from Chicago and Downstate Illinois. $5,016.50 Food and beverage remittance that Lead Service Attendant (LSA) Alwood Thomas averaged per trip in July 2014 in the café car of the Adirondack. $153 million The adjusted operating loss target through June 2014 is $254 million, but the actual operating loss is $153 million. This is $101million better than target - a 40 percent favorable performance. 4 | NEC Operations Town Hall Meetings Held More signs of improvement at Baltimore Penn Station More than 70 employees recently gathered in Washington, D.C.’s Ivy City mechanical shop to participate in a Northeast Corridor (NEC) Operations Town Hall meeting, led by NEC General Manager Mike DeCataldo. This Ivy City get together was one of five Town Hall style meetings hosted by DeCataldo and his leadership team in August with sessions held in Philadelphia, Albany, New York and Boston. Employees heard from DeCataldo on issues presently impacting the business line such as safety, on-time performance and the impact and importance of improving existing Customer Satisfaction Index scores. The meetings also provided time for staff to ask questions and offer comments or suggestions Each employee was also handed a newly created NEC Operations business card, which provides a toll free number (1-844-213-7530) and e-mail address (NECOPS@amtrak.com). Employees were encouraged to submit any thoughts or ideas that can enhance the business line’s operations via this newly created system. “We value the contributions of all of our employees and want to utilize these sessions to reinforce how important their respective roles are to the success of Amtrak and to the needs of our passengers,” said DeCataldo. DeCataldo added he hopes to continue scheduling additional Town Hall meetings during the next fiscal year. Amtrak was joined by Downtown Partnership of Baltimore and Visit Baltimore in an event to formally unveil a new welcome sign at Baltimore Penn Station. The sign includes a video board that includes information and messaging designed to educate travelers about positive news, trends and events happening in Baltimore. Landscaping for the site of the new sign is part of the newly improved visual experience at track level for Amtrak and MARC riders. Approximately two million Amtrak and MARC riders use the station annually and millions more stay onboard the trains en route to other destinations within the Northeast Corridor. The sign and landscaping are funded jointly by Downtown Partnership of Baltimore and Visit Baltimore. “During the past few years, Amtrak, Maryland Transit Administration and local partners have invested $9.5 million in upgrades at Baltimore Penn Station. We’ve modernized and expanded the station’s restrooms and August-September 2014 Amtrak Ink recently completed a new passenger information communications system to better serve the needs of our ADA passengers,” said Bob LaCroix, Amtrak chief of corridor development. “The new welcome sign is another step in improving the experience and is a dynamic asset for passengers as they arrive into Baltimore.” ■ Bulletin Board Amtrak Culture Fit Assessment Amtrak continues to improve the processes and tools used to develop, hire and retain the bestqualified talent. Last fall, an online version of the Performance Conversations process with My CareerTrak was introduced to help our non-agreement employees set and track the “Commitments” they make to the company, including SMART goals that meet business needs and goals that support employees’ professional development. The Recruiting Management System in My CareerTrak was launched in April to help all employees build their own career profiles to showcase their skills, easily search and apply for new jobs and streamline the Amtrak hiring process. Coming this fall, the Amtrak Culture Fit Assessment will be reintroduced. This tool will help us determine a candidate’s commitment to: • Safety • Excellent customer service • Integrity • Collaboration with others When employees demonstrate the four behaviors measured by the Culture Fit Assessment, they bring to life our Core Values and enable Amtrak to achieve its Strategic Goals – the cornerstone of our organization’s culture. Because the Culture Fit Assessment evaluates candidates on things that reflect our culture, candidates who do well are more likely to demonstrate those behaviors and be a better fit with our culture than those who do poorly. This assessment, along with our other hiring tools such as technical aptitude tests and behavioral interviews, provides the insight we need to make hiring decisions that help move Amtrak forward. The assessment is web-based and will be given to internal and external candidates who apply for a job and meet that job’s minimum qualifications. Specifically, the assessment will be given to: • • Internal candidates who apply for a job that is being filled by Talent Acquisition (note this does not supersede labor agreement bid) All external candidates To learn more about the Culture Fit Assessment, please visit the “Human Capital Frequently Asked Questions” tab on the Human Capital Wiki site or email questions to HumanCapital@amtrak.com. Volunteer for Operation Lifesaver protect co-workers. Amtrak employee or retiree volunteers understand the consequences of trespassing on railroad property and disobeying grade crossing signals. In short, there is no more credible source for spreading this crucial safety message than railroaders. A volunteer’s commitment is just a few presentations a year and the teaching materials are based on the same rail safety message learned on the job at Amtrak. Visit the Operation Lifesaver website www.oli.org and click on the icon for “Training and Volunteer Presenters.” Then click on “Becoming a Volunteer.” Follow the instructions for completing the online portion of the process and then expect an invitation to meet with a state coordinator. Authorized volunteers will receive instructional materials, Amtrak supplies and OL giveaways for the presentations that are conducted for the public or for work colleagues. To date, there are dozens of “Amtrakers” nationally who are Operation Lifesaver Authorized Volunteers. These are your colleagues who give what time they have Amtrak employees who are looking for ways to pay it forward and give something back to their communities, are encouraged to consider becoming an Operation Lifesaver Authorized Volunteer (OLAV). This is a great opportunity, now or when retirement comes along, to stay connected about rail and safety issues. As a volunteer, current and former “Amtrakers” possess the railroad knowledge and expertise that the Operation Lifesaver (OL) program depends on to teach others about the dangers of trespassing along the right-of-way. This volunteer program offers Sharon Slaton gives a presentation about railroad crossing safety to school the opportunity to students in the local community. save lives and further Amtrak Ink August-September 2014 | 5 Bulletin Board We will be working with the same hotels as we do today. Travelliance is working with hotels about future activity. Additional information will be provided as we get closer to the transition date. because they are committed to ensuring the safety of the communities in which they work and live. Incentives, including prizes and awards, are being developed to bring more participation to the program. By this time next year, the goal is to increase employee or retiree participation by 15 percent. Visit Philly Bike Expo New Lodging Vendor Beginning October 1, hotel lodging currently provided to agreement-covered employees by Corporate Lodging (CLC) will be provided by Travelliance. The majority of employees will not notice a change in the process. Reservations will be booked through a phone call to Travelliance (available 24/7/365) or electronically on its website. Some minor changes will be required by employees and include: • CLC cards will be terminated and unavailable for use as of October 1, 2014 (12:01 a.m. Central Time). • Employees will only need to show the hotel desk their Smart ID (employee badge). • Hotels will verify reservations at check-in. • You cannot make reservations directly with hotels. If you currently contact hotels directly, you will call Travelliance to book hotel rooms. 6 | August-September 2014 On November 8-9, the Philly Bike Expo returns for its fifth year to the Pennsylvania Convention Center. The Philly Bike Expo is designed to interest, inspire and inform bicycle aficionados, weekend enthusiasts and those merely curious about the fun and fitness awaiting on two wheels. Artisans and manufacturers of bicycles, accessories and apparel will display their latest products. The show features seminars, presentations, how-tos and family-friendly activities. The Philly Bike Expo, with food and drink, rides, races and afterparties, has something for everyone. Amtrak employees will receive a $3 discount on tickets purchased at the door and must show their employee badge at the door in order to receive the discount. This discount is not valid on preregistration/online tickets. Event Highlights Need for B&P Tunnel Work Funding On August 11, Amtrak officials joined U.S. Department of Transportation Federal Railroad Amtrak Ink Administrator Joseph C. Szabo, Maryland Senator Barbara Mikulski and other elected officials at Baltimore's Penn Station for a joint press conference to call for predictable, dedicated funding for rail as part of a long-term solution for maintaining and upgrading the nation’s transportation network. Funding and work on the B & P Tunnel was highlighted. The project has secured $60 million in High-Speed Intercity Passenger Rail funding for Preliminary Engineering and National Environmental Protection Act (NEPA) documentation. The Federal Railroad Administration and Maryland DOT secured an additional $1.5 million in Safe Accountable Flexible Efficient Transportation Equity Act funding for inspections of the existing tunnel. The total project cost for full tunnel replacement is estimated to be $1.8 billion, which could be adjusted based upon the outcome of the NEPA process. There are no identified funding sources for final design and construction. The event called for the need to have certainty in funding. ■ Learning to Support Our Customers Families I absolutely in the n July, Amtrak’s middle of a crisis. Emergency Participating in the Management and exercise gave me a Corporate Security sense of how quickly department (EMCS) issues arise and how sponsored a multi-day the needs of our meeting in Chicago for employees and passenmore than 75 Amtrak gers affected must be employees to introduce addressed and procedures supporting attended to with comthe new Incident passion and urgency.” Response Team (IRT) “Having volunteers process. The IRT stanplay the roles of dard operating affected family procedures expand on Amtrak employees participate in the the Incident Response Team training held in members gave our the previous concept of Chicago this past July. trainees the opportuthe Amtrak Go Team. nity to use the The IRT composition behavioral training includes the regional and accident resulting in multiple received as well as test the procecorporate response personnel who injuries and/or fatalities of our cusdures included in our IRT field support an incident and ensure comtomers and/or employees. operations guide,” said EMCS pliance with regulatory A FAC is designed to distribute Program Manager for Training and requirements. information regarding the incident Exercises Mary Carlson. “Everyone who works for and provide the status of passengers According to Schmitt, the trainAmtrak may be called upon to and crew members to families. ing was very helpful because support an accident and serve on the Emotional and mental support servbehavioral training on dealing with IRT. However, specially trained indiices are also offered. The center individuals grieving as a result of the viduals will work directly with informs employees on how to coordeath or injury of a loved one is affected passengers, crew members dinate with the Employee imperative. “The training focused on and their families,” said EMCS Chief Assistance Program to manage emohow to be empathetic and handle Susan Reinertson. “This granttional and physical self-care. varying issues in the Family funded training allowed us the Trainees had the opportunity to Assistance Center that may arise opportunity to bring the group put their newly acquired skills to the during a crisis. I now have a good together to meet each other face-totest with a full scale exercise on the understanding of how to answer face and practice a response.” last day of the training. “After particthose ‘hard questions’ often asked Participants obtained an underipating in the two-day training, the by those grieving,” added Schmitt. standing of Amtrak’s responsibilities plan was exercised and it allowed us Information about the IRT under the Rail Passenger Disaster to validate what we had been including an informational video Family Assistance Act of 2008 and taught,” said Northeast Corridor and an online training module are focused on the operation of a Family Infrastructure and Investment available on the EMCS wiki page on Assistance Center (FAC). The trainDevelopment Director of the company Intranet at ing provided participants with the Management Services Ramona Homepage>How We Work>EMCS tools and knowledge to effectively Schmitt. “The exercise was surreal. or email EMCS@amtrak.com for establish and operate a Family You were rapidly addressing real-life additional information. ■ Assistance Center in the wake of an situations and you felt you were Amtrak Ink August-September 2014 | 7 A Fresh Way to Look at Food Helps the Northeast Regional with CSI W on the menu in the café hen the Customer car,” said Director of Satisfaction Index We closely monitor sales as compared Food and Beverage (CSI) scores came in to the prior year. In 2014 calendar year-toOperations Bill Virbitsky. for the Northeast Regional service date our sales are up 10 percent while our “We worked hard with for the third quarter of FY14, they spoilage is down 12 percent. York Street Market, our showed that a recent change on the fresh product partner, to café car menu had a positive Bill Virbitsky develop a fresh product impact on the overall CSI scores director of Food portfolio that resonates for the route. Customers indicated with our passengers.” their satisfaction with the quality and Beverage Operations Changes to the menu and freshness of products offerings since November 2013 in the café/lounge car. and Beverage Services Gary include three sandwich offerings and The Northeast Regional’s overall CSI Gunderson. “We made the recommenthe addition of new items such as a score remained at 79 percent for three dations based on best practice and also veggie crudité and a pesto pasta salad. consecutive quarters for the year. on items that are popular and new. “Currently, our most popular items are Overall experience in the café/lounge Based on the latest CSI scores the the turkey gouda club wrap and the car went up five points and recent changes have really paid off.” turkey and swiss sandwich. Our Santa changes in the café car menu continue “Our fresh product program continFe chicken panini is also a very strong to reap positive results with steady ues to be a success story in the performer since this item can be heated double-digit points for the past two Northeast Corridor. Market research and served hot. The chicken caesar quarters due to the quality and freshthat has been conducted in the past few salad and fresh fruit medley are very ness of food. years indicated that our passengers in popular as well,” added Virbitsky. Althought the Northeast Regional the NEC wanted fresh product choices service’s overall CSI scores continue to be affected by FY13 FY14 Y-D-Y Change low On Time Northeast Regional Q1 Q1 Q1 Q2 Q3 Q2 Q2 Q3 Q3 Q4 Q4 Performance 83% 79% 81% 83% 79% 79% 79% Overall CSI 0 -4 -2 (OTP) scores, the 61% 65% 62% 67% 64% 69% Overall experience in cafe/lounge car 4 3 71% 9 overall experience 72% 66% 71% 72% 65% 68% Value of Amtrak service for price paid 2 -7 65% -6 in the cafe/lounge 84% 82% 81% 83% 77% 77% On-time performance 79% -5 -7 -2 79% 76% 74% 74% 71% 74% Information given on problem/delays car and 77% -2 -8 3 88% 84% 85% 85% 85% 86% Friendliness/helpfulness of train conductors 87% 2 -3 2 quality/freshness of 77% 81% 77% 81% 78% 83% Friendliness/helpfulness of cafe/lounge car personnel 80% 2 1 3 food have a posi60% 60% 56% 65% 56% 73% Quality/freshness of food in cafe/lounge car 66% 13 -4 10 48% 38% 52% 56% 52% 53% Overall Wi-Fi service 55% 15 4 3 tive effect on the 84% 80% 79% 83% 84% 80% Smooth/comfortable ride 83% 0 0 4 overall scores. 81% 75% 81% 81% 80% 77% Air temperature 85% 2 -1 4 91% 88% 86% 88% 89% 87% Personal security on the train “We did a par88% -1 -2 2 80% 78% 82% 80% 81% 79% Ease of train boarding process 81% 1 1 -1 ticularly good job 68% 60% 65% 63% 61% 63% Clarity of announcements 64% 3 -7 -1 selecting the items 76% 72% 76% 78% 77% 76% Overall cleanliness of train 75% 4 1 -1 and it worked in our favor,” said Customer Satisfaction Index is a performance measure of Amtrak’s Customer Focus goal. Deputy Chief Food 8 | August-September 2014 “ Amtrak Ink ” Among the food items on the Northeast Regional route menu are the turkey and swiss sandwich, the pesto pasta salad and the fresh fruit medley. Changes in the menu are part of the fresh product program on the route. The team doesn’t only use the CSI scores for their strategy of success. The team uses the Customer Service Performance Metrics Integrator (CSPMI) reporting system to closely monitor spoilage and sales on each train. “We make decisions on future placements based on how well an item sells over time along with its spoilage results,” said Virbitsky. Both tactics contribute to the bottom line goals of customer satisfaction and financial excellence. By making these educated changes, the NEC team achieved the results that matter and improvement showed immediately in the CSI scores. Customers have shown a positive reaction to the changes and financially, the changes are a move in the right direction. “Our financial results have been excellent,” said Virbitsky. “We closely monitor sales as compared to the prior year. In 2014, calendar year-to-date our sales are up 10 percent while our spoilage is down 12 percent. In 2012, our total sales reached $4.1 million. Based on current sales data, we are on track for total sales of $4.85 million for calendar year 2014.” The Northeast Regional service has the opportunity to make the types of changes that other routes would find more challenging to achieve. According to Virbitsky, the close proximity of the food vendor, York Street Market, to the commissary in New York Penn Station offers advantages. York Street makes late night and early morning deliveries each day to the commissary operations in Boston, New York and Washington which makes it more convenient to put the freshest product possible onto the departing trains each morning. The fact that a train attendant can order the fresh product from any of the commissaries throughout the Northeast Corridor also helps the program. There are also fresh food café programs in Chicago, Los Angeles, Oakland and Seattle. In these markets, some of the fresh menu selections are influenced by our state partners. The food and beverage team is currently working to leverage the positive results in the NEC with some state partners to improve the fresh programs in other markets. The team monitors tools such as CSI and CSPMI to make educated changes to reach the company’s goals. “We continue to work closely with our internal partners to find the best and most cost-effective ways to improve our customer’s experience,” said Gunderson. ■ Amtrak Ink In FY2015, the current CSI mailed customer satisfaction survey will be replaced by its new and improved email version: eCSI. The benefits from this change include a shorter time between the customers’ trip and their receipt of the survey as well as a shorter time needed to report the results. In addition, eCSI respondents are more representative of Amtrak customers. eCSI is also a more cost-effective reporting tool. August-September 2014 | 9 Finding the Way in an Emergency: East River Tunnel Emergency Training A mtrak Emergency Management and Corporate Security routinely hosts emergency training for employees from the railroads using New York Penn Station and the New York tunnel system (North and East Tunnel). Amtrak employees along with employees from the Long Island Rail Road and NJ Transit participate in the program to learn the plan of action for an emergency. The Amtrak Police Department, the NY Fire Department, Metropolitan Transportation Authority Police Department and the Federal Railroad Administration are also involved in the training. The trainings take place at least once a month between September and June. “I do a lot of training for emergency responders, but this training is different because I am dealing with our own people, said Regional Emergency Manager for the New York and New Jersey Region Gary Hearn. “In an emergency, we can’t help our passengers if we can’t help ourselves. This training teaches our employees about what actions to take in case of an emergency and to keep themselves and our customers safe.” Above - A climbing ladder gives access out of the tunnel and for first responders to enter the tunnel. Top Right - The training demonstrates how these emergency ventilation systems work in the event of smoke in the tunnel. Right - Trainmaster Eric Gassenheimer points at the emergency exits on the train during the training session. 10 | August-September 2014 Amtrak Ink Above - Container used by emergency responders to send equipment up and down the tunnel during an emergency. Top Right - Trainer turns on the fog machine to demonstrate a situation where there is smoke inside the train. Right - Engineer Jack Cawley demonstrates how to use the fire extinguisher inside the train in the event of an emergency. Below Right - Amtrak Emergency Management and Corporate Security Regional Manager for New York and New Jersey Gary Hearn prepares materials to lead the training. Amtrak Ink August-September 2014 | 11 Employee Q&A Controls on the Forefront of our Financial Excellence A mtrak Ink had an opportunity to talk with Senior Director of Amtrak Controls Matthew Gagnon. Gagnon leads the team implementing a new framework for controls that allows Amtrak to reach its strategic goals. Gagnon has worked with Ernst & Young, Black & Decker, Marriott International, US Foods, Fieldstone Investment Corporation and the Rouse Company. He currently serves as an adjunct faculty member at the University of Maryland, in the Robert H. Smith School of Business teaching Enterprise Risk Management, Information Security and Control and Data Analytics. Can you tell us a little about your current role here at Amtrak? As the Senior Director, Amtrak Controls, I report to our Chief Financial Officer Jerry Sokol. In this role, I am responsible for working with Amtrak’s process owners to develop/enhance, document and assess the effectiveness of management controls. What is the Management Control Framework (MCF)? Management controls are the processes effected by management to achieve our corporate objectives including the strategic objectives relating to financial excellence, safety and security and customer service. The MCF is the process, associated templates and tools that management uses to document objectives, risks and controls. The framework also supports the monitoring of risk and performance indicators, periodic assessments of management controls and the improvement of processes and controls. Is this something new for Amtrak? Yes and no. Formally documenting objectives, risks and controls is new to a few departments within Amtrak, but for most, it is a familiar process. With this framework we will establish a comprehensive process that, over time, will ensure that Amtrak has a consistent basis for evaluating its processes and controls and for prioritizing opportunities to improve Amtrak. This framework will serve as a foundation to launch process improvements across the company. What is a Control Improvement Opportunity (CIO)? A CIO is any opportunity that exists to improve Amtrak controls. A CIO exists when: • • 12 A control is necessary to mitigate a known risk, but doesn’t. A control is in place, and is intended to mitigate a risk, but the current control will not, even if it operated effectively. | August-September 2014 Amtrak Ink • • A control fails to operate effectively. A control could be improved. What progress are we making on this? How will this change the way we do business internally? Over 400 individuals have been directly involved in the documentation and testing of controls since October 2013, and significant progress has been made. Management has documented over 350 objectives, and identified and documented over 1,400 risks and nearly 2,000 controls. Testers have tested over 600 controls, and identified with input from process owners, over 400 Control Improvement Opportunities (CIOs). Other than a requirement to perform a self-assessment annually, the MCF does not change the way we do business. What it does do is to enable us to see the dependencies of each of our functions and departments. Making these connections will allow us to envision how process improvements in one area will impact the performance of the enterprise. If we use this information wisely, the MCF will eliminate silo-style thinking and planning. Our leadership will be able to calculate the benefits of all potential investments and decide which to make, based on the value each will deliver to all of Amtrak, including our associates, customers, partners and stakeholders. Does this mean that we have to document everything? The construction of the MCF is intended to be riskbased. Using the Risk Control Matrix (RCM) template, process owners identify and describe all objectives, relevant risks and controls. For the MCF, we deem risk to be ‘relevant’ if by itself, or in combination with other risks, it has some possibility of occurrence and will have a more that insignificant impact on Amtrak, if it occurs. The process owners also designate, in the RCM, which of these controls is a key control. For the MCF, ‘key’ controls are those which alone, or in combination with one or more other key controls, will reduce Amtrak’s exposure to one or more relevant risks to an acceptable level. Process owners need only provide detailed documentation, and test the operating effectiveness of their key controls. What is the role of employees in the Management Control Framework? All employees execute management controls in their daily work activities. Some will be called on to assist with the documentation and/or testing of management controls. Everybody is asked to be vigilant in the performance of their duties, and if they are aware of opportunities to improve controls like increase safety, efficiency, performance, compliance with laws and regulations, they are encouraged to share these ideas. Why is identifying CIOs important to the successful accomplishment of our goals? We do not have unlimited resources. When we have a comprehensive understanding of all CIOs, we have the ability to use our available resources in the manner that delivers the maximum benefit. We will and should measure this value against our strategic priorities, which include safety, customer satisfaction and financial performance. How are we introducing these concepts to our employees and how are we supporting our leaders to accomplish this? Numerous meetings have been held with all levels of management to explain the MCF and the concept of CIOs. We have shared documentation and information with participants How can departments identify business risks and take advantage of opportunities? A business risk is anything that could Amtrak Controls Team from left to right: LaCresha Milner, Michael Miles, Mark Benedict, Alice Wilson, Ashley Royal, Melantha prevent us from Paige and Matthew Gagnon. achieving our goals and objectives. We should continually look for pitfalls and obstacles that could affect of the process such as managers, executive leadership and the our performance, and investigate the cause of failures and board of directors, Executive leadership has acknowledged other issues we encounter. If we could do something different that CIOs should be considered in strategic planning and that would help us avoid the risk in the future, or enable us to annual budgeting. detect and correct the related issues in a timely manner. This The Amtrak Controls team is requesting feedback from all something is a control improvement opportunity. A CIO Amtrak employees regarding the MCF and related processes could be something as simple as a different way of doing and will compile lessons learned and incorporate something that existing personnel can do with existing improvements to training, communications, tools and tools/technology. These should be implemented, in most cases, templates for the MCF. We want everyone to be part of the immediately. Other CIOs may involve an investment of funds, process and if an employee has an idea of how to take and the acquisition of other assets, and may involve the advantage of opportunities to help achieve our goals, we addition or deployment of human resources. In these cases, would like to hear those ideas. Employees can reach out to the CIO should be documented and reported for considerathe team in the photo above or email tion by management in the planning and budgeting process. matthew.gagnon@amtrak.com.■ Amtrak Ink August-September 2014 | 13 Community Rails to Recovery on the Empire Service August-September 2014 Amtrak Ink S E RV I ® | RE PI CE 14 new program provides discounted rail fare for passengers and families traveling for treatment of lifethreatening medical conditions. According to Howard, obtaining the discounted fare and making the reservation is a simple process. The response has been positive and the program has already helped four families since it started in June. “As members of this community, we are pleased to provide a valuable service to the travelDanielle Howard and Brianna Chase ing public, especially families already would have to pay for it,” Howard dealing with the difficulties of debiliadded. tating illnesses,” stated Amtrak This past June, Amtrak, in partnerGovernment Affairs Officer Bill ship with New York State Department Hollister. of Transportation (NYSDOT) “We are excited to work and Voices of Hope, a together with Amtrak group that works with and NYSDOT on the foundations and Empire Service organizations to Rails to Recovery help families Program that will and children benefit so many affected by lifeof our Capital altering Region Voices conditions, of Hope families launched touched by life“Empire Service altering Rails to conditions,” said Recovery.” The Sandra V. Nardoci, EM B rianna Chase, a 16-year-old two time cancer survivor and her mother Danielle Howard ride the Empire Service from Hudson to New York City for medical appointments at least once a month. They have been making those trips since June 2013 and now they are able to make the trip to New York City and back with a discount thanks to the Empire Service Rails to Recovery program. “The program is really amazing. If it wasn’t for the program, it would be extremely hard for us to go to New York City once a month,” said Howard. “The trip is so much more relaxing sitting on the train and avoiding the hustle and bustle of city traffic.” Chase has spent almost five years going through treatments to fight leukemia and, according to her mother, being able to relax is a good thing for this teen who is going to be a senior in high school this fall. “She is grateful for the help as well,” said Howard. “She is able to get on the train and ride care-free.” According to Howard, Chase is old enough to understand what the expense of traveling can often mean to the family. “She is old and smart enough to realize the cost and that we Chair and Co-Founder of Voices of Hope. “The impact this program will have on families supporting a loved one with a critical illness will be immeasurable. As families go through the process of finding the care they need the financial and emotional costs inevitably mount and adds to the stress they feel,” said Executive Director of Albany’s Ronald McDonald House Charities of the Capital Region Jeff Yule. “This program will reduce the stress and allow families to travel in comfort while they support their loved one.” According to Hollister, this program is possible thanks to over 20 agencies within the Voices of Hope organization working together to help these families. Hollister has been an also found traveling for treatments diffiAmtrak employee for 30 years and has cult. Amtrak now can offer help to the been working on trying to obtain community to ease some of the anxiety support to launch a program of this and financial stress related to those kind for the past 10 years. “This year, challenges.” with the existence of the new technol“This program will greatly assist our ogy through Amtrak.com, the existence families both finanof Voices of Hope cially and and with the partemotionally and we nership of look forward to a I consider it great NYSDOT, which long and successful success because it provides funding partnership.” proudly serves those for Amtrak Empire NYSDOT who have a great Service in New Commissioner Joan York State, all the need. McDonald said, stars aligned per“We are pleased to fectly to make this Bill Hollister join with Amtrak happen,” said Government and Voices of Hope Hollister. to help families in Affairs Officer “I consider it a need travel to great success receive urgently because it proudly needed medical serves those who care. By discounting have a great need,” said Hollister. train fares for these important trips, we “Traveling for these families can be a ensure that families have an affordable financial and emotional burden. A lot of travel option that relieves the burden of families faced with these challenges, traveling by car during a stressful time.” “ ” Amtrak Ink Amtrak Empire Service Chase was diagnosed cancer-free this past year and will continue to use the program for her regular monthly checkups. According to Howard, Chase has been inspired by her ordeal and wants to help others who are going through similar experiences. Chase often sends careboxes to other children who are battling cancer. Everyone can help and according the Yule, “the best way to help is to spread the word. The more doctors, nurses, social workers and alike hear about this program the more criticallyill patients will benefit.” Families served by the Empire Service can qualify to receive a Buy One – Get One Free discount on statesupported Amtrak Empire Service trains operating in New York State. Passengers should visit the Voices of Hope website at www.voicesofthecapitalregion.org and register with one of 22 participating member agencies. Once registered, the customer is directed to Amtrak.com to book travel and receive the discount. ■ August-September 2014 | 15 Courtesy: Steve Ostrowski Amtrak Police Department Officer Timothy Lis and K-9 Vixen enjoy the dog days of summer during their patrol. By working together, this duo is the first line of defense in protecting passengers and stopping a threat before it happens. 16 | August-September 2014 Amtrak Ink Employee Milestones Congratulations to All of You! LEIST, TODD CNOC Wilmington, Del. MARTINEZ, MARILYN DeLand, Fla. Station MATTHEWS, VERNON Butler Bldg. Washington, D.C. MAVOUR-TOBY, JULIANA Philadelphia 30th Street Station MCDONNELL, KEVIN Portland, Ore. Station MCLAREN, YVETTE Boston South Station MCNAMARA, STEPHEN Los Angeles Offices MCQUEEN, GRANT San Antonio Offices MCRAE, DEQUINCY CNOC Wilmington, Del. MOREAU, JEAN New York Penn Station NGUYEN, TOAN Ivy City Maintenance Facility Washington, D.C. OUGHTON, THOMAS San Antonio Offices SCHLOTFELDT, BARRY Metrolink San Bernardino, Calif. Crew Base COSTELLO, WILLIAM D.C. Coach Yard MARSH, JOYCE Chicago Union Station COX, KENNETH New York Penn Station SCOTT, RICHARD Ivy City Maintenance Facility Washington, D.C. DREW, DEVI Los Angeles Offices MEYER, JOHN New Orleans Maintenance Facility SEUNARINE, RICHARD New Haven Station SINGLETON, CATHERINE New York Penn Station EDLEBECK, WILLIAM Chicago Crew Base EPHRAIM, DONALD Los Angeles Offices MICHALSKI, JUANITA Chicago Mechanical &Terminal Offices MILLS, DAVID Beech Grove Maintenance Facility PAUL, LINDA Los Angeles Offices DAVIS, WILLIAM Beech Grove Maintenance Facility DWYER, MICHAEL Los Angeles Offices FRANCELLA, LEONARD Philadelphia 30th Street Station ERNEST, NANCY Amtrak Corporate Headquarters PERSLEY, LYNDA Los Angeles Offices STEVERMAN, LEO Boston South Station GABBARD, GARY Beech Grove Maintenance Facility PETERS, RODNEY Amtrak Corporate Headquarters TAYLOR, MICHAEL Philadelphia 30th Street Station GILLESPIE, MICHAEL Philadelphia 30th Street Station POBLETE, ARNOLD Los Angeles Offices HOLCOMBE, GERALD Portland, Ore. Station GOLA, LORA Chicago Crew Base HOLMES, JEFFREY Denver Station THORPE, VALERIE Chicago Union Station QUIGLEY, EMORY Charlotte, N.C. Station HOLLISTER, MICHAEL Rensselaer, N.Y. Station JACKSON, JOSEPH Chicago Union Station UPSHUR, YVONNE CNOC Wilmington, Del. ROLLINS, DIANE Division Admin Office Miami, Fla. HUGHEY, WILLIAM C&S Repair Shop Lancaster, Pa. SHAW, ALFRED Philadelphia 30th Street Station JENKINS, MICHAEL Chicago Crew Base SHAW, MARK Transportation Bldg. Washington, D.C. LIVINGSTON, JOHN Harrisburg, Pa. Station SMITH, ANNA Beech Grove Maintenance Facility MADDEN, EDWARD Amtrak Corporate Headquarters TURKEL, EDWARD NW Base North Brunswick, N.J. MARTZ, CHARLES Paoli, Pa. Station SMITH, GLENN Odenton, Md. M/W Base WALCOTT, CLYDE Southampton St. Yard Boston, Mass. WALTON, JOHN New London Station WHITE, PEGGY New York Penn Station PASKO, JOHN Chicago Crew Base PAVAO, RUSSELL New Haven Station ANDERSON, YVONNE Los Angeles Offices PICKETT-BECERRA, DAVID Boston South Station BRENNAN, JOHN CNOC Wilmington, Del. RAVERT, BRIAN Philadelphia 30th Street Station BRUNSWICK, MARCUS Philadelphia 30th Street Station RODRIGUEZ, JOSE Hunter Yard Newark, N.J. DURANT, JAMES Petersburg, Va. Station CAMPBELLSCHUELER, SUSAN Seattle Mechanical Yard JOHNSON, THELMA Chicago Crew Base JOHNSON, YVETTE Chicago Union Station JONES, JOHN Beech Grove Maintenance Facility KELSEY, WILLIAM Beech Grove Maintenance Facility KING, DAVID Carbondale, Ill. Station WEISS, ROBERT Philadelphia 30th Street Station WHITE, DANIEL Baltimore Station LE COMPTE, PHILIP New Orleans Station CALDWELL, DEBBIE Chicago Crew Base LIVINGSTON, CHRISTINE Chicago Crew Base BROWN, ROSALYN Sanford Station CLAYBORNE, JOHN Albuquerque Station MADRID, CRUZ Los Angeles Offices BULLERWELL, JAMES La Junta, Colo. Amtrak Ink FRITTS, JACK Perryville, Md. M/W Base HITTER, JOSEPH Sanford Station KIRKWOOD, LINDA Los Angeles 8th St. Coach Yard LAMAR, NATHAN Chicago Crew Base MCDOWELL, HAROLD New Orleans Station MCIVER, PHILLIP Beech Grove Maintenance Facility MURRAY, ALBERT Symphony Center Baltimore, Md. NG, STEVE Seattle Transportation Bldg. NICHOLS, DAVID Philadelphia 30th Street Station August-September 2014 | 17 Employee Milestones Congratulations to All of You! PASQUALONE, LEONARD Baltimore Station PISCIONE, THOMAS NW Base North Brunswick, N.J. POILLON, SUSAN Wilmington Training Center RODRIGUEZ, ANGELO Harrisburg Station WRIGHT, DONNA Washington Union Station ALLEN, DENNIS Niles, Mich. Station BRADFORD, KERREY Bear Car Shop BRAY, LINDA Harrisburg Station ROMER, CYNTHIA Philadelphia 30th Street Station BRITTON, FRANCIS Niles, Mich. Station STAFFORD, WAYNE Philadelphia 30th Street Station BROWN, RONALD Mid-Atlantic Reservation & Sales Office THOMAS, PETER Seattle Transportation Bldg. VELTRI, ALFRED Providence Station VOUGA, ROBIN Irvine, Calif. Station WILLIAMS, DENISE Chicago Crew Base BURNETT, SAMUEL Beech Grove Maintenance Facility BUSCEMI, ANTHONY Portland, Ore. Station CLARKE, GEMMA Ivy City Maintenance Facility Washington, D.C. CLARKE, LESTER Los Angeles 8th St. Coach Yard BOYD, GARY Kansas City Station FAHY, EDWARD New York Penn Station HASTINGS, ELIZABETH Philadelphia 30th Street Station MACON, DARRELL Transportation Bldg. Washington, D.C. MALLOTT, GLENN Ft. Worth Station SMITH, KEVIN Brighton Park, Ill. Facility WILLIAMS, STEVEN Chicago Crew Base 18 | ESHELMAN, DUANE Spokane, Wash. Station JONES, DONALD C&S Repair Shop Lancaster, Pa. PEARSON, WAYNE Raymond Plaza West Newark, N.J. FERRO, THOMAS Ivy City Maintenance Facility Washington, D.C. KELLER, JOHN Beech Grove Maintenance Facility PIPCHOK, MURRAY Chicago Mechanical &Terminal Offices KENEE, JOHN Harrisburg Station POPIEL, CHRIS Wilmington Shops KISH, BRUCE Midway Tower South Brunswick, N.J. POWERS, ELIZABETH Chicago Crew Base KULAS, STANLEY Raleigh Station RADOVICH, DEBRA Trenton Station LAWRENCE, CAROLYN Chicago Union Station RATHSAMAI, LINDA Chicago Union Station FLATER, SUZANNE Philadelphia 30th Street Station FLINNER, SUE Galesburg Station FOWLER, DALE Engineering Groton, Conn. FRENCH, DAVID New Haven Station GILLIN, THOMAS Wilmington Station GUDZ, NICHOLAS Engineering Groton, Conn. HART, CURTIS New York Penn Station HERNANDEZ, JOSE Miami Mechanical Yard HIGHTOWER, ROBERTA Riverside Reservation & Sales Office COPELAND, RICHARD Philadelphia 30th Street Station HIRSCH, IRVIN Los Angeles Offices DAVIDSON, THOMAS Auto Train Lorton Station HIXON, RONALD Odenton, Md. M/W Base DAY, FREDERICK Chicago Union Station HOANG, ANDREW Los Angeles 8th St. Coach Yard DEMPSEY, WILLIAM D.C. Coach Yard HOLTER, JEROME Perryville, Md. M/W Base DIBENEDETTO, JOSEPH Southampton St. Yard Boston, Mass. HORNEY, EDWARD Odenton M/W Base DOIRON, DENNIS St. Louis Station HUGHES, CHESTER MOW Base EASTER, FRED New Orleans Maintenance Facility August-September 2014 Amtrak Ink LEAVITT, JOYCE St. Louis Station LODGE, GARY NW Base North Brunswick, N.J. REDDICE, THEODORE NW Base North Brunswick, N.J. RENTERIA, MARJORIE Riverside Reservation & Sales Office MARINO, MICHAEL Rensselaer Mechanical Facility REYNOLDS, TONY Wilmington Shops MARTINEZ, GREGG San Diego Station/ Mechanical RIVERS, DONALD Rensselaer Mech. Facility MATHEWS, ROBERT MOW Base SAMPSON, MARVIN Ivy City Maintenance Facility Washington, D.C. MCCARTHY III, DANIEL Philadelphia 30th Street Station SCHULTZ, JUDITH Chicago Union Station MCMULLEN, RODMAN Philadelphia Coach Yard SELVAGGIO, MICHAEL C&S Headquarters Elizabeth, N.J. MELTON, OTHA Sanford Station MILLER, ROBERT Philadelphia 30th Street Station MUNOZ, ELIAS Los Angeles Offices SENARIAN, GARY Southampton St. Yard Boston, Mass. SLOCUM, CHARLES Miami Mechanical Yard HUNG, YUEN New York Penn Station NEAL, JERRY San Diego Station/ Mechanical SMALLWOOD, DEBORAH Transportation Bldg. Washington, D.C. HUNT, CHARLES Transportation Bldg. Washington, D.C. PAZ, VICTOR Washington Union Station SMITH, WILLIAM Chicago Mechanical & Terminal Offices Employee Milestones Congratulations to All of You! TALBOTT, WAYNE Lancaster Station THURSTON, CONSTANCE Ft. Worth Station TOLSON, WILLIAM Ivy City Maintenance Facility Washington, D.C. TRAN, DAM Chicago Mechanical &Terminal Offices BREEDEN-DUKEMAN, ELIZABETH CNOC Wilmington, Del. BOETTINGER, JOHN Mid-Atlantic Reservation & Sales Office BUTLER, SANDRA Jacksonville Station BURROUGHS, CHARLES Wilmington Shops CAREL, WILLIAM Lancaster Station DEL CARPIO, CARLOS Los Angeles Offices ELLIS, DEREK Philadelphia 30th Street Station TRAVERSO, JOHN Philadelphia 30th Street Station GARRISON, GARY New York Penn Station TRIBBLE, ALICE Chicago Union Station GILBERT, ROBERT Wilmington Shops UPSHAW, ALAN San Luis Obispo Station GOODMAN, ATHENA Wilmington Shops UUSITALO, LEONARD Rensselaer Mechanical Facility VASSELL, ERIC Butler Bldg. Washington, D.C. WALTERS, VERNIE Riverside Reservation & Sales Office WARD, BENTLEY Sunnyside Yard N.Y. WARD, ROOSEVELT Beech Grove Maintenance Facility WEBER, CRAIG Wilmington Shops WECH, DAVID Lancaster Station WHIPPEN, SHARON Pontiac Station WILLIAMS, REGGIE Miami Station BILISKI, CHARLES Bear Car Shop BRADBURY, JAMES Pontiac Station KYSER, JAMES W. Oakland Maintenance Facility MALDONADO, DELISA Wilmington Shops MARKLE, MICHAEL Denver Station BUTLER, JUDAH Ivy City Maintenance Facility Washington, D.C. MAYS, GREGORY Philadelphia 30th Street Station CEYLOR, JOHN Bloomington-Normal Station MORRIS, CRAIG Jacksonville Station PACE, TINA Los Angeles 8th St. Coach Yard COSBY, CHARLESE Philadelphia 30th Street Station WOJCIECHOWSKI, JOHN Amtrak Corporate Headquarters ADAMS, DONALD Baltimore Station BADGER, JUANITA Amtrak Corporate Headquarters BLAND, STANLEY Baltimore Station BROWN, PHYLLIS New York Penn Station DAVIS, PAMELA Bear Car Shop SANDOVAL, SALLY Metrolink LA Taylor Yd. Crew Base HARGROVE, LORRIE Richmond Station DEGENER, DENISE Kansas City Maintenance Facility BUSH, STEPHEN W. Oakland Maintenance Facility SHEEHAN, RICHARD Rensselaer Station CALVILLO, ENRIQUE San Antonio Offices HOUSTON, MIDDLETON Richmond Station DOBY, HARRY Riverside Reservation & Sales Office SHELL, ANTHONY Philadelphia 30th Street Station CHRISTAIN, PATRICIA Chicago Crew Base ISRAELSON, GARY Chicago Offices EZEKIEL, DERRICK Philadelphia 30th Street Station JACKSON, RUFUS D.C. Coach Yard MANGRU, BABU Orlando Station MCHUGH, JOSEPH Amtrak Corporate Headquarters MORALES, INGRID Kansas City Maintenance Facility MUMPHERY, SABRENNA Greenville Station WATSON, MA BE Auto Train Lorton Station BENSON, WILLIAM Wilmington Shops BIONDO, CAROL Jacksonville Station FORAN, RICHARD Wilmington Shops TANGRETI, ANTONIO Los Angeles Offices TOLSON, RICHARD CNOC Wilmington, Del. GAINES, MARRA Sunnyside Yard N.Y. TUCKER, DONALD Philadelphia 30th Street Station GENTRY, RONALD Amtrak Corporate Headquarters TURNER, GARY Wilmington Shops GREENE, JOHNNIE New York Penn Station WALSH, MARTIN Transportation Bldg. Washington, D.C. HULL, FELIX Sunnyside Yard N.Y. WANAMAKER, ALAN Sunnyside Yard N.Y. JOHNSON, ERIC C&S Headquarters Elizabeth, N.J. WATKINS, TAMMY Philadelphia 30th Street Station JOHNSON, HOWARD C&S Headquarters Elizabeth, N.J. WHITE, MICHAEL New Orleans Station JONES, MELVIN Los Angeles 8th St. Coach Yard WILLIAMS, DARYL Philadelphia 30th Street Station WILSON, YVONNE Los Angeles Offices Amtrak Ink DWYER, DANIEL Chicago Crew Base FINNEY, PRISCILLA Wilmington Station FOSTER-SCOTT, JO ANN Los Angeles Offices GADDIS, DARLENE Auto Train Lorton Station GARTSIDE, JOEL Philadelphia 30th Street Station HOLLOMAN, GUY Los Angeles Offices LITTLE, KEVIN Philadelphia 30th Street Station LUNDY, MILTON Wilmington Training Center (Note: The 30-Year Anniversary, July 2014, list will be continued in the October issue.) August-September 2014 | 19 60 Massachusetts Avenue, N.E. Washington, D.C. 20002 To change your address, sign onto the Employee Information Portal or complete an NRPC 2001 form and submit according to the directions. In Amtrak History AUGUST August 23, 1999 On this date, the first section of catenary in the New Haven-Boston electrification project was powered. Amtrak trains running along the Northeast and Keystone corridors are powered by an overhead wire system called a catenary. The section through Kingston, Rhode Island, allows trains to operate at 150 mph and can be seen at the right. Presorted Standard U.S. Postage PAID Des Moines, IA Permit No. XXX
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