Event Order Form

Event Information:
Name of Contact Person:
Contact Phone Extension:
Event Date :
Request Date:
Event Title:
Sponsoring Department:
Guest Count:
Start Time:
End Time:
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Campus Building Name:
Room Number and Floor:
Event Status:
Paperless Billing Information:
Funding Department Name:
Campus Address:
DEPT ID Authorization Name:
Bill to DEPT ID:
DEPT ID Authorization Title:
Account Number:
Tufts Catering no longer requires an IDR for payment. The event engager who submits this document assumes
responsibility for all charges applied to the listed DEPT ID and is assumed to have permission to bill the DEPT ID.
Catering Order Information:
Choose Event Meal Type:
Choose Service Option:
Select an Event Descriptor:
VIP Event?
Choose the Linen Type?
Floor Length Table Covers?
Do you Require China for your event*?
Do you Require Glassware*?
*Events that require China and Glassware service will have to select our Executive Service Level.
Please Indicate Preferred Style of Service: (check all that apply):
☐TABLE SERVICE ☐ BUFFET ☐ BAR SERVICE ☐ CONFERENCE TABLE ☐ GRAB & GO ☐ OTHER**
** Please describe in Special Instructions below.
Facilities Services: Please go to https://fsrequest.tufts.edu/WebMaint/ to arrange for the rental and/or set up of
tables and chairs and any other room set up for your event. Please remember that it is the client’s responsibility to
order the adequate numbers of tables and chairs to service the event including all tables for food and beverage service.
Custodial Services: Trash removal and general room cleaning is not included in Tufts Catering’s services. We
recommend that you inquire with Facilities regarding the need for custodial services during or following your event.
Menu and Catering Service Order:
Choose your menu by visiting the online Tufts Catering Brochure at http://catering.tufts.edu/catering-menu/ . We
encourage you to cut and paste our menu descriptions from our brochure if that is convenient for you or you can simply
write in what you would like to serve your guests. If you would like to duplicate a previous event menu, please provide
us with the event name, event date and a brief description of the menu. We will be happy to look it up.
MENU and SPECIAL INSTRUCTIONS:
Order Confirmation Process:
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After completing this Customer Order Form save it to your computer using the event name and event date.
Set up an appointment in your Outlook calendar on the date and time of your event and invite Tufts Catering;
myfoodorder@tufts.edu
Attach a copy of this Catering Ordering Form to the appointment request with Tufts Catering in Outlook.
Once entered into our event management software, we will accept your request in Outlook.
Your menu and event details are not yet confirmed at this point!
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A Catering Representatives will contact you via email or phone to review the details of your event after
acceptance.
After the details have been communicated we will send you an Event Proposal including estimated costs.
An Event Confirmation notice will be sent to you following your e-mailed approval of the Event Proposal.
Special Dietary Needs: Tufts Catering is committed to meeting the needs of guests who have special dietary restrictions.
With at least 48 hours advanced notice, our chef is able to accommodate most dietary restrictions with an appetizing and
healthful alternative to the main entrée. Please consult with your Catering Representative when booking your event.
“Before placing your order, please inform your server if anyone in your party has a food allergy”