Abbreviation

1
2
Abbreviation
BHIC
Boustead Heavy Industries Corporation
BNSY
Boustead Naval Shipyard
CON’s
Conclusion
EL
Emergency Leave
ILS
Integrated Logistic Support
ML
Medical Leave
MTG
Meeting
PC
Personal Computer
PIC
Person In Charge
PSC
Penang Shipbuilding & Construction
RMN
Royal Malaysian Navy
SLEP
Ship Life Extension Programme
3
 One-stop
centre for defense and maritime.
 Location: RMN Naval Base, Lumut, Perak.
 Area of 46 hectares
 Operational as the RMN Dockyard (1984)
 Corporatized as Naval Dockyard (1991)
 Privatized as PSC Naval Dockyard Sdn. Bhd. (1995)
 Change over to Boustead Naval Shipyard Sdn. Bhd.
(2005) – under BHIC.
4
5
Our Vision
 To Be a Leading Maritime and Defense
Solutions Provider
Our Mission
 To provide excellence in quality and timely
delivery of products and services and to
maximize stakeholder returns
6
7
8
Engineering Organization Structure
9
ILS Organization Structure
INTEGRATED LOGISTIC SUPPORT
1 x Head, Sr. Mgr./Ast. Gen. Mgr.
Azmi Faried Mohd Arif, Mgr (1239)
PLANNING & COORDINATION
COMPUTER SUPPORT
PRODUCT DEVELOPMENT
TRAINING
1 x Head of Section, Ast. Mgr./Mgr.
1 x Head of Section, Ast. Mgr./Mgr.
1 x Head of Section, Ast. Mgr./Mgr.
1 x Head of Section, Ast. Mgr./Mgr.
1 x TBD
1 x TBD
Azaldin Abdullah, Ast. Mgr (2018)
1 x TBD
2 x Tech./ Sr. Tech. Exec.
***Muhammad Shafie Sharipuddin
Abd. Subhi Rosli, Tech. Exec (2657)
1 x TBD
DATA MANAGEMENT
3 x Tech./Sr. Tech. Exec.
3 x TBD
LOGISTICS ENGINEERING &
MAINTENANCE MGT.
1 x Sr. Tech. Exec/Ast. Mgr .
Muhammad Shafie Sharipuddin, Sr.
Tech. Exec (2520)
3 x Tech./Sr. Tech. Exec.
Najwa Towil, Tech. Exec (3422)
Islahuddin Idha Nawawi,
Tech. Exec (3587)
1 x TBD
SUPPLY SUPPORT
1 x Sr. Tech. Exec/ Ast. Mgr
Azlin Samsudin, Sr. Tech. Exec (2069)
2 x Tech./ Sr. Tech. Exec.
Narudzaman Pilus, Tech. Exec (2606)
Saifuddin Abdul Labeb,
Tech. Exec (3762)
1 x Supervisor
1 x TBD
***Cecilia Andrag
CONTRACT MANAGEMENT
1 x Tech./Sr. Tech. Exec.
Nor Faezah Abd Malik,
Tech. Exec. (3761 )
TRAINING SUPPORT
COORDINATOR
1 x Tech./Sr. Tech. Exec.
Cecilia Andrag, Sr. Exec. (2484)
10


Integrated Logistic Support
Analysis, management and technical processes for elements
of :
 Training
 Maintenance
 Manpower
 Spare
 Special Tools
 Technical Documents
11
Team Name:
The Ship
Company: Boustead Naval
Shipyard
Logo Definition
Symbol of Success
Symbol of Deliverables
No. of Member: 5
No. of Project: 1st Project
Date of Formation:
September 2012
TEAM MOTTO
Symbol of Interconnection
Symbol of Main Core Business
12
TEAM LEADER
MR AZALDIN BIN ABULLAH
(ASSISTANT MANAGER)
12 YEARS
TEAM MEMBER
MRS CECILIA AP
ANDRAG
(SENIOR EXECUTIVE)
6 YEARS
FACILITATOR
TEAM MEMBER
MRS NAJWA BINTI
TOWIL
(TECHNICAL EXECUTIVE)
4 YEARS
TEAM MEMBER
TEAM MEMBER
MR AZLIN BIN
SAMSUDIN
MR SAIFUDDIN BIN
ABDUL LABEB
(TECHNICAL EXECUTIVE)
(SENIOR TECHNICAL
EXECUTIVE)
10 YEARS
2 YEARS
13
14
Sign
Sign
Sign
Sign
Sign
Sign
15
3.33%
10%
86.67 %
Attendance
Annual Leave
Others
16
17
PDCA
Plan
Activity
W1
12-Oct
W2
W3
W4
W1
12-Nov
W2
W3
W4
W1
12-Dec
W2 W3
W4
PIC
Project Selection & Analysis
All
Brainstorming
All
Selected Project
All
Project Definition
All
Problem Definition
All
Problem Analysis
All
Solutions
All
Problem Analyze
All
Data input
Saifuddin
Do
Result
Check
Najwa & Azlin
Implementation
Saifuddin &
Najwa
Countermeasure
All
Control & monitoring
Azaldin & Cecilia
Continual improvement
All
Standardization process
Najwa & Azlin
Act
Achivement & Value Creation
All
Legend:
Plan
Actual
18
19
S/N
Problem
Proposer
Under
Control
1
No process flowchart for production
of Technical Documentation
Azlin

2
No working procedure and process
flowchart for handling First Outfit
Naval Store Equipment
Azaldin
3
Incompetence sub-contractors for
First Outfit Naval Store Equipment
causing increase in budget
Azaldin
4
Incompetence sub-contractors for
new project’s contract negotiation
may increase budget
Azaldin
5
Scattered ILS Deliverables data for
SLEP Project
Najwa
Beyond
Control

×
×

20
S/N
List of Problem
Proposer
1
No process flowchart for production of Technical
Documentation
2
No process flowchart working procedure for
handling First Outfit Naval Store Equipment
Azaldin
3
Scattered data for ILS Deliverables SLEP Project
Najwa
Azlin
21
CRITERIA
(WEIGHTAGE)
PROBLEM
No process flowchart for
production of Technical
Documentation
No process flowchart
working procedure for
handling First Outfit Naval
Store Equipment
Scattered ILS Deliverables
data for SLEP Project
LEGEND
CUSTOMER
SATISFACTION
(4)
TIME
SAVING
(3)
GROUP
ABILITY
(2)
DATA
COLLECTION
(1)
TOTAL
9 X 4 = 36
9 X 3 = 27
3X2=6
1X1=1
70
9 X 4 = 36
9 X 3 = 27
1X2=2
1X1=1
66
9 X 4 = 36
9 X 3 = 27
9 X 2 = 18
9X1=9
90
: 1 = Low
3 = Medium
9 = High
22
Selected Project
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24
25
17 ILS Deliverables need to be submitted to
stakeholder.
Currently, ILS has 10 of 12 staffs involved in SLEP
Project.
Long time consuming to find the status and related
letter subsequent to the deliverables because the
data is kept in individuals’ personal computers.
It becomes troublesome when data cannot be
access when the person in charge is on Emergency
Leave / Medical Leave.
Problem occurs when there are meetings to be
attended and reports to be submitted.
26
Documents, Training, Spare and
Special Tools
Planned
Maintenance
System (PMS)
Spare &
Special Tools
(S&TE)
Operational
Sequence
Procedure
(OSP)
Training
Technical
Manual (TM)
Documents
(Rigging Warrant, Ship
Information Book, Damage
Control Plan, Sketch Book,
Use Study)
27
Planned Maintenance System
(PMS)
Operational Sequence Procedure
(OSP)
Technical Manual (TM)
Documentation
(Rigging Warrant, Training, Ship
Information Book, Damage
Control Plan, Sketch Book)
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29
SPARE
• Replacement Part to support
ships operation.
SPECIAL TOOL
• Tools and test equipment to
maintain and service the ship
30






Stand for Ship Life Extension Program (SLEP)
2 ships KASTURI CLASS involved :
a) KD KASTURI
b) KD LEKIR
Had served for 25 years.
Replacement of obsolete equipment and
refurbishment of system functionality
29 equipment involved
Royal Malaysian Navy (RMN) – Stakeholder
KD KASTURI
KD LEKIR
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33
34
35
36
37
38
One Stop
Data Centre
Zero Cost
Time
Saving –
Days to
Minutes
39
40
Environment
Method
Data save in
PC individually
Material
Slow data finding
Late delivery info
Many system involved
in project
No Specific Software
One filing One project
Document mixed
each other
Awaiting from
sub-contractor
Based on
contract
Many ILS
Deliverables
Based on
Contract
As reference by RMN
Documents interrelated
with others document
New Person
in-charge
Machine
Man
Info not available
when PIC MC/EL
Many Person in
charge in ILS
Scattered
ILS Data For
SLEP
Project
41
CAUSE
DETAILS
ANALYSIS
RESULT
MAN
Information not available
Cannot access the
when PIC on Medical
info/data
Leave /Emergency Leave
ACCEPT
MAN
Many PIC
10 staffs and they
kept data
individually
REJECT
MAN
As reference by
stakeholder
New PIC take
place
REJECT
MATERIAL
No specific software
High costing
REJECT
MACHINE
Many ILS Deliverables
Reflect to Contract
REJECT
MACHINE
Documents interrelated
with others document
Each PIC need
refer to other PIC
for data input.
ACCEPT
42
CAUSE
DETAILS
ANALYSIS
RESULT
METHOD
Slow data finding
Data/Information
not centralize
ACCEPT
METHOD
Late delivery info
Awaiting from subcontractor
REJECT
METHOD
Data save in PC
individually
Different format for
each PIC. Can’t
access the PC
without permission
in charge
ACCEPT
METHOD
One filing for one
project
Documents mixed
each other
REJECT
ENVIRONMENT
Many system
involved in project
Based on contract
REJECT
43
Environment
Method
Material
Slow data finding
Data save in PC
individually
Documents interrelated with
others document
Machine
Man
Info not available
when PIC ML/EL
Scattered
ILS Data For
SLEP
Project
44
PROBLEM
Information not available when
PIC on ML / EL
Data save in PC individually
Documents interrelated with
others document
Slow data finding
PROPOSE SOLUTION
Make data accessible. Propose PIC
transfer data to server.
Centralizing all data in one folder
45
Solutions
46
Element data
determination
Generate table
for easy reading
Key-in data.
Central
DATABASE
47
48
49
 Two PIC will be fully responsible to update
database.
 The information in database will be printed
monthly and keep in the file as a record.
50
After a month the database has been practiced, there is few things
were added to enhance the information inside such as;
No
Before
After (Improvement)
1
No conclusion of data, have to check
every time the summary needed
Create summary table on status which
will generate automatically upon data
updating
2
Only have normal data. If required more
information regarding the document,
the personnel have to check details in
main file
Add in link of reference letter
3
2 PIC will be fully responsible to update
database.
All ILS staff need to send information to
PIC for updating database
4
The database was not protected, anyone
can interfere / change the data easily
Protected using password
51
Click the Summary to
check the Summary for
all deliverables
52
Check the date of letter and click
the date if want to check the letter
Check the status for ILS Deliverables
53
54
Start
Start
End
End
55
56
Status sehingga 16/11/12
No Status
1 Jumlah keseluruhan
2 Dimajukan ke Tim projek SLEP, (FINAL)
a. Diluluskan bersyarat, (LB)
b. Dalam semakan Tim projek SLEP, (DS)
c. Untuk makluman Tim projek SLEP,
(UM)
3 Belum dimajukan oleh BNS, (BM)
PMS
29
22
19
3
OSP
16
9
8
1
SEL
29
20
0
0
0
0
20
7
7
9
No
TEM
1
2
3
MINUTE OF MEETING –
ILS MEETING NO 22/12
Status
Jumlah keseluruhan
Dimajukan ke Tim projek SLEP, (DRAF)
a. Menerima maklumbalas dari Tim
projek SLEP, (MB)
b. Dalam semakan Tim projek SLEP, (DS)
c. Untuk makluman Tim projek SLEP,
(UM)
Belum dimajukan oleh BNS, (BM)
29
29
CALIBR
F&L
ATION
3
18
3
18
25
0
0
4
0
0
0
3
18
0
0
0
SUMMARY STATUS
57
58
59
60
Click Folder ILS
Dept
Click folder 02_SLEP
PROJECT
Click Folder
Technical
Services Div
Click folder 2.
STATUS
Click at
Summary
Partition
End
Collect
Data
Click Server
depts on
'aslufl01‘ ( I: )
Click Folder Status ILS
Deliverables to RMN
Check Letter from RMN/to RMN
Check Date of Letter ILS Deliverables
Click at
Date
Hyperlink
Start
Check
Letter
,Status
and
Summary
Check the Summary
Select the
Deliverables
and
Equipment
to Check
61
62
TIME SAVING
Start
Start
Data Request
Report/Meeting
Requirement
<3
Minute
Person
in
Charge
Yes
No
Alternati
ve
Action
-SMS
- Call
Yes
Personal
File/Data
No
< 50
Second
Hold
> 30
Minute
1 Day
Data Reporting
Main File
End
End
63
AZLIN, please
update the
status.
<3
minutes
64
Please find this info
since Najwa EL
today.
OK, Boss
?+!@#~$% Why
Najwa EL today???
30
minutes
YES, finally
FOUND!!!
Where’s the
info ?????
65
66
Hours
25
20
TIME SAVING
Reduce
from 24
hours to
0.8
hours(50 s)
24
15
10
5
0.8
0
Time Saving
Before
After
67
ZERO COST
68
ONE STOP DATA
SURVEILLANCE AND
TRACKING RADAR
SYSTEM
HEATING, VENTILATION
& AIR CONDITIONING
SYSTEM
ENVIRONMENTA
L DATA
MEASURING
SYSTEM
ATTITUDE,
HEADING AND
REFERENCE
SYSTEM
FRESH WATER
GENERATING
PLANT
6-STEP AMMUNITION
HOIST
SPEED LOG
Rigging Warrant
ELECTRONIC CHART
DISPLAY &
INFORMATION
SYSTEM
SURVEILLANCE
RADAR SYSTEM
DECOY LAUNCHING
SYSTEM
TARGET DESIGNATION
SIGHT
FIRE
DETECTION &
ALARM SYSTEM
Usage/Upkeep
Model
CLOSE RANGE
GUN
Training
Ship Information Book
Technical Manual
Damage Control
Book
FIXED FIRE
EXTINGUISHING
SYSTEM
Cable Data List
Sketch Book
SEWAGE
TREATMENT
PLANT
Spares
As-Built Drawing
IFF COMBINED
INTERROGATOR
Fluid & Lubricants
TACTICAL DATA
LINK
S&TE Calibration
Procedure
POWER DISTRIBUTION
Planned
Maintenance
Schedule
Non-SLEP
Drawing
ECHO SOUNDER
SYSTEM
COMBAT
MANAGEMENT
SYSTEM
Special Tools
ELECTRO OPTICAL
DIRECTOR
Operational
Sequence
Procedure
INTEGRATED
CONTROL AND
MONITORING
SYSTEM
TORPEDO
LAUNCHING
SYSTEM
INTEGRATED
COMM SYSTEM
HULL
MOUNTING
SONAR
CLOSED
CIRCUIT
TELEVISION
SYSTEM
DIFFERENTIAL
GLOBAL
POSITIONING
SYSTEM
69
ONE STOP DATA
SURVEILLANCE AND
TRACKING RADAR
SYSTEM
HEATING, VENTILATION &
AIR CONDITIONING SYSTEM
ENVIRONMENTAL
DATA MEASURING
SYSTEM
ATTITUDE,
HEADING AND
REFERENCE
SYSTEM
FRESH WATER
GENERATING
PLANT
6-STEP AMMUNITION
HOIST
FIRE DETECTION &
ALARM SYSTEM
SPEED LOG
Rigging Warrant
Usage/Upkeep Model
CLOSE RANGE GUN
ELECTRONIC CHART
DISPLAY & INFORMATION
SYSTEM
Training
Ship Information Book
Technical Manual
SURVEILLANCE RADAR
SYSTEM
Damage Control Book
FIXED FIRE
EXTINGUISHING
SYSTEM
Cable Data List
SEWAGE
TREATMENT PLANT
DECOY LAUNCHING
SYSTEM
TARGET DESIGNATION
SIGHT
Sketch Book
Spares
As-Built Drawing
IFF COMBINED
INTERROGATOR
Fluid & Lubricants
TACTICAL DATA
LINK
S&TE Calibration
Procedure
POWER DISTRIBUTION
Planned Maintenance
Schedule
Non-SLEP Drawing
ECHO SOUNDER SYSTEM
COMBAT
MANAGEMENT
SYSTEM
Special Tools
ELECTRO OPTICAL
DIRECTOR
INTEGRATED
CONTROL AND
MONITORING
SYSTEM
Operational Sequence
Procedure
INTEGRATED COMM
SYSTEM
DIFFERENTIAL GLOBAL
POSITIONING SYSTEM
TORPEDO
LAUNCHING
SYSTEM
HULL MOUNTING
SONAR
CLOSED CIRCUIT
TELEVISION
SYSTEM
70
71
Project Impact
Staff
Satisfaction
Customer
Satisfaction
Company
Image
72
The Ship’s Grooming
No.
Criteria
Before
After
Scale
Definition
1.
Teamwork
1
5
1
Unsatisfactory
2
Moderate
2.
Self-confidence
2
5
3
Satisfactorily
4
Good
5
Excellent
3.
PDCA Knowledge
1
4
4.
Problem Solving Skills
2
4
5.
Ability to use QC Tools
1
4
6.
Leadership
3
4
7.
Involvement
2
5
8.
Enthusiasm
1
5
73
The Ship’s Grooming
74
The Ship’s Grooming
Enthusiasm
Involvement
Teamwork
5
4.5
4
3.5
3
2.5
2
1.5
1
0.5
0
Leadership
Self-confidence
PDCA Knowledge
Problem Solving Skills
Ability to use QC Tools
Before
After
75
No.
Problem
Solution
1
Lack of knowledge about
database
Search and Learn by Surfing
Internet
2
Lack of knowledge about
ICC
Attended Productivity &
Innovation Enhancement
Programmes
3
No person to focus on
database
Assigned 1 person to monitor
76
 Easy to track the records and status for ILS Deliverables
submitted and received from / to RMN.
 Save time in obtain the information
 Related information and documentations centralized
 ILS personals can view the information through the server
77
 The centralized database has been
established and implemented in ILS Unit.
 The advantage of this centralized database:
 Quick & easy
 Save time
 One stop data
 All the ILS deliverables related documents
are hyperlinked and accessible through this
centralized database.
OBJECTIVE - ACHIEVED
78