Transcript Instructions

HOW TO Compile a
high school transcript
for your Home Schooled Student
Have fun compiling your child’s high school transcript! Sound impossible? Here are some simple
steps to follow to get it done, get it done right, and maybe even enjoy doing it!
A high school transcript is simply a record of your child’s high school experiences. With that said
here are some easy steps for compiling those experiences into an impressive, official transcript.
1. Stay organized!
THE OAKWOOD ACADEMY
3588 Oakwood Avenue, Houston, TX 77043 (832) 459-3348
HIGH SCHOOL TRANSCRIPT
Name:
Address:
Grade
Jessica E. Sanderson
3588 Oakwood Avenue
Houston, TX 77043
Subject
LANGUAGE ARTS: 7 credits earned
English
A
College Composition*
A
Introductory Logic/Debate 1
A
Principles of Public Speaking*
A
Team Policy Debate
()
Birthdate:
SS#:
Graduation Date:
Credits
Earned
2
2
1
1
1
SOCIAL STUDIES: 10 credits earned
U.S. History*
A
Intro. to World Religions*
B
Human/Cultural Geography*
A
Humanities*
A
Contemp. Western Europe*
B
Ethics in America*
A
American Government*
A
World History*
()
2
1
1
2
1
1
1
1
MATHEMATICS: 4 credits earned
Algebra I
A
Algebra II
A
College Mathematics*
A
1
1
2
Grade
Credits
Earned
Subject
FOREIGN LANGUAGE: 2 credits earned
Spanish I
A
Spanish II
()
1
1
SCIENCE: 5 credits earned
Physical Science
A
Biology
B
Natural Sciences*
A
Intro. to Inorganic Chemistry**
()
1
1
2
1
ELECTIVES: 7 credits earned
Physical Education
A
Health
B
Public Speaking**
A
Business Law*
A
Word Processing
B
Volunteer Hours: 945 hours (completed from 8/2010-5/2014)
Grade Scale
Leadership Positions, Achievements, and Awards:
Winner of 14 National, Regional and State level speech and
debate awards (2010-2014)
Regional Finalist and 2nd place Speaker Award - National
High School Mock Trial Competition (2013)
AP Scholar (2014)
1st place District Judicial Competition (2012)
1st place Team Award - Academic World Quest (2014)
Refugee Mentor & Teacher (2012-2014)
Student Diplomat & Young Leaders' Forum - World Afairs
Council (2014)
A = 90-100
Official Signature:
8/29/1997
999-00-8888
5/28/2014
B = 80-89
C = 70-79
D = 60-69
4
0.5
1
1
0.5
Total Credits Earned: 35
GPA: 3.78
*College-Level Course/Exam
**Grades assigned by professional instructors
Courses with grades in ( ) are in progress
TEST DATA
SAT - 2150 (Critical Reading 750, Math 700, Writing 700)
Advanced Placement (AP) (English Language 5, U.S. History 4, U.S.
Government & Politics 4)
Date:
Above is a sample of a student’s transcript to serve as a
guide as you complete the Excel Transcript download to
reflect your student’s courses, grades, etc.
It’s so much easier to compile a transcript
as your student progresses through high
school than it is to try and piece it together during their senior year. Keep a current
Four-Year-Plan throughout high school;
there’s a free template for that on our
website.
2. Keep it professional
When preparing the transcript, keep it
professional by using a program such as
Excel or Word. The transcript you issue
your home school graduate is a direct
reflection of your school and might
ultimately affect someone’s opinion of
home schooling in general!
3. Add Personalization
Design the top portion of the transcript
like letterhead for your school. Keep the
design simple and professional. I like to
add fun details like school colors, school
logo or mascot, etc.
4. The Essentials
Include your school’s name, address, and
your contact phone number. That’s likely
your home address and your cell phone
number!
5. Important Dates
Include the student’s name, address, birthdate, and date of graduation. You might
choose to include additional information such
as parents’ names, social security number,
etc., but those are definitely optional. For the
graduation date, go ahead and give the
month, date, and year as opposed to simply
the year – some organizations require it.
6. Categories
You may choose to show your student’s courses by category or by grade. This is usually just a
personal preference.
portion of the transcript.
This would include volunteer related awards,
academic achievements, Honor Society,
scholarships, leadership positions, and awards
for various extra-curricular activities such as
debate, speech, mock trial, sports, music, etc.
10. Testing scores
Provide scores for standardized tests such as
AP, SAT, SAT Subject Tests, etc. Include the test date.
11. Signature
If you choose by grade then you would have a
9th grade section, a 10th grade section, etc. If
you choose by category then you would have
a Mathematics section, a Sciences section, a
Social Sciences/History section, etc.
Provide a place for your signature and date.
You can purchase a custom embosser to emboss official copies of the transcript, and, while
it might lend some “validity” to a home school
transcript, you would probably choose to do
this only if requested to do so by the school or
organization to which you are submitting the
transcript.
7. Course Descriptions
12. Sealed Envelope
For each course, give the course title, the
grade, and the number of credits earned. The
grade is usually determined by your student’s
coursework. If a class has been taught (and
a grade issued) by a professional instructor,
consider indicating that with an asterisk and a
comment below.
Official transcripts are generally placed in a
sealed envelope with a signature along the
seal, and delivered to the school or organization requesting it.
8. Student’s GPA
Include your student’s GPA. There are several
online GPA calculators you may use to arrive
at the correct GPA. You will need to enter their
grade and if the course was a regular, honors,
or college course. If your student passed a
college-level exam (such as CLEP or DSST) you
can give them an A for that course on their
high school transcript and select “college” for
the weight of the course in a GPA calculator.
9. The Extras
Showcase your student’s achievements, honors, awards, volunteer work, etc., in the lower
13. Know your state
Be very familiar with your particular state’s
home school laws and requirements. Number of credits required for graduation, course
requirements to earn a half credit or full credit,
etc., can vary from state to state. An excellent
resource for state requirements is www.hslda.org.
14. Helps
There are several companies that will prepare
a transcript for you for a fee. Some will even
store the data for you for a fee, and then
charge an additional fee if you want a printed copy. However, you still need to provide
them with all of the information! This FREE Excel
template is all you need to compile an official,
professional transcript.