OnTime® for IBM

OnTime® for IBM
Group Scheduling for Business
IntraVision
Dr. Neergaards Vej 5B
2970 Hørsholm
Denmark
www.ontimesuite.com
facebook.com/ontimesuite
info@ontimesuite.com
Phone: +45 70 23 23 40
OnTime is a registered Japanese trademark (#5569584).
The trademark is registered with the Japan Patent Office.
FOR IBM
11-2015
OnTime is a registered community trademark (#004918124).
The trademark is registered with the Trade Marks and Designs Registration Office of the European Union.
FOR IBM
Notes
The 5 /Objectives
iNotes
The 5 OnTime Group Calendar Business Process Objectives
1.
SCHEDULING
MOBILE
Minimise process time and help the user find the earliest
possible available time
2.
TES
NO
IB
CO
NN M
ECT
IO
DELEGATION
NS
Provide access to act on consolidated scheduling data at
all time
3.
MATCH TALENT TO TIME
EB
W
AP
I
ONTIME
Allow the user to immediately identify candidates who
are both qualified and available.
4.
IMPROVE CUSTOMER SERVICE
IBM
ONS
ECTI
N
N
CO
D
U
CLO
Identify expertise and availability for a relevant and timely response
5.
ALWAYS AVAILABLE
Always be available whether working from the office or
on the road.
M O
IB IN
M
O
D
MS
EXCH
ANGE
O MS
FF
36 ICE
5
Notes
The User
/ iNotes
Interface
Advanced Search, Allows the user
to search and filter. The search function works on names, departments,
and tittles and of course also subjects.
Person View, switches to a person
centric perspective. This allows you to
focus on the details of a calendar for a
specific person.
Groups, Have your whole organisation
at your fingertips. To move your focus
between departments and projects is
only one click away. Combine this with
the power of making your own groups
for your add-hoc needs.
Flexible Views, View your colleagues by day(s), week(s), or use
the vacation view to plan your departments summer holidays. You
can also zoom in on every view in
order to get a full 24-hour look for
planning. All views are type-ahead
enabled to allow ease of navigation.
Legends, display clusters of similar
calendar entries in different colours,
based on sets of criteria. Legends
provide users of the calendar interfaces with a better overview of colleagues’appointments and an ability to
filter by type.
Drag’n Drop, Provides maximum
scheduling power. This allows you to
create or edit appointments
and meeting with invitees, rooms
and resources.
Notice Panel, Get alerts on any meeting updates that require your attention
and be able to act on them.
Business Card, Provides rich information for the selected person. Further
the business card provides you with
actions such as mail, phone message,
etc.
Instant Details, The detail view
provides information based on what
you do in the calendar, such as details of the appointment or find freetime.
Out Of Office, allows you to manage
and enable / disable Out Of Office for
your colleagues. Client: OnTime for Web
OnTime for Notes
Work directly in your IBM Notes client.
The OnTime® Notes Client provides a very powerful interface for users running IBM Notes 8.5
standard or higher.
Fullscreen application
Sidebar application
Team at a glance
Client: OnTime for Notes
Client: TAAG Sidebar
Notes
Words/ from
iNotesour clients
At Alfa L aval Nordic, we needed a clearer and more immediate overview of
staff availability and schedules than Lotus Notes provides in order to improve
our customer service response times.
We had a big challenge with planning our meetings over different locations.
Finding availability for a group of people for a certain location (trying to avoid
traveling hours for just 1 hour meeting).
OnTime® Group Calendar enables us to reduce operational costs by streamlining
the scheduling process to help us achieve our performance targets. We are
now more effective at allocating our resources, managing relationships and
providing reports to senior management.
When we are away from our desk OnTime supports us by having a fully featured
Mobile application giving our management and secretaries the power on the
go. We can highly recommend OnTime Group Calendar
Steen Willermark, Alfa Laval
Marion Vrielink, Adviseur ICT, Saxion University
Mobile
Non-Stop Business
Your business doesn’t stop just because you’re not in the office. A recent survey showed that 49% of all
e-mails are now read on a mobile device. With mobile devices becoming ever more important in our everyday life, it becomes increasingly important to manage all of our everyday chores without having access to
a desktop computer. With OnTime Mobile it is easy to co-ordinate schedules with your co-workers when
you’re on the road or visiting clients.
OnTime Mobile Calendar allows you to:
·
View and search for availability of colleagues
·
Create new appointments
·
Send out invitations to meetings
·
Initiate a phone call
·
Send an e-mail
·
Send a text message
TRY IT NOW...
demo.ontimesuite.com/mobile
Compatible with:
Android
Apple IOS
Windows Mobile
Upcoming version
Current version
IBM Connections
Group Calendar
Who is Available
Using OnTime® Group Calendar in
IBM Connections
Profiles Calendar
IBM Connections allows for a group calendar experience that
was never possible before. The profiling of individuals and
their relationships, including who the user is following, which
networks they belong to provides users with the ability to
search and filter the scheduling information in entirely new
ways. By leveraging the different components of IBM Connections such as Profiles and Communities OnTime Group
Calendar has become a true social group calendar.
TRY IT NOW...
showtime.ontimesuite.com
Notes
Words/ from
iNotesour clients
Why does a mid-sized company decide to implement OnTime® Group Calendar in addition to IBM Notes?
For Heitkamp & Thumann Group calendaring is indis-
After a thorough evaluation, users and management
pensable for efficient time planning. The tool must help
were convinced by the functionality of OnTime® Group
the user quickly identify when colleagues are available
Calendar. OnTime has now proved itself in the H&T for
for appointments, their location and other contact de-
more than 8 years and has become vital for the com-
tails. A group calendar has to be up-to-date so that new
pany.
or edited appointments are available immediately.
OnTime® Group Calendar helps our users to work more efficiently
on an everyday basis. From an IT operations perspective it is so
resilient that we can almost forget about it in the daily operations.
Real calendaring in IBM Connection
The standard IBM Notes group calendar did not meet all
The OnTime® for Connections integration meets H&T’s
of H&T’s requirements for efficient planning and avail-
requirements for transparency, editing, privacy, and
ability overview.
confidentiality for group calendaring in full. So all needed qualities are just as available in IBM Connections as
Jörg Rafflenbeul
Group Coordinator IT at Heitkamp & Thumann
The Heitkamp & Thumann Group (H&T) comprises more than twenty medium-sized companies. H&T
Group is a leading global partner for the supply of world-class precision-formed components in both
in OnTime® Notes.
The top requirements were:
• Automatic administration through Domino directory
• 100 % Notes standard calendar as source of calen-
• Scalability to support all users in the company group
dar entries
• Time zone support
metal and plastic. International experience and exchange of knowledge creates a decentralized and
• Control of the confidentiality of calendar entries
• Multi-language support
customer oriented corporate culture. Focus on innovation is at the very core of the corporate philos-
• No changes (customizing) of the Notes standard
• Close to real time updating
ophy and entrepreneurial activities.
environment
• Minimal server load
API / Integration
OnTime® Open
O
API
ERP
OnTime® Group Calendar offers an open HTTP based API
which can be used to build
bui custom solutions on top of
the OnTime® Group Calendar
Calen backend. Using the API you
CRM
Phone
systems
Project
Management
Booking
systems
may extend your Intranet, CRM system or other business
critical applications with real
r time calendar data.
The OnTime® Group Calendar
Calen API Explorer is an interactive way of exploring the API and discover its potential.
Using point’n’click you may
ma try out the API and see how
easy it is to get access tto the gems stored within the
orga
calendar data of your organization.
Intranet
Get Started
Selected Product Highlights
Next Step...
Real time updates
OnTime updates are very close to real time. On average the OnTime Group Calendar
is updated within a few seconds after a user makes a change in the personal Domino
calendar
Dedicated servers
OnTime Group Calendar does not require dedicated servers but can be installed
on the existing IBM Domino mail or application servers. In larger environments the
server part of OnTime Group Calendar is often installed on dedicated servers
IBM Domino mail server platforms
supported
All platforms supported by IBM Domino
IBM Domino versions supported
for the OnTime Group Calendar
server(s)
Testet on release 8.5+ on IBM Domino running on Windows or Linux. (We recommend
running version 9+ on the Domino servers)
Clustering support
Support for clustering of mail servers and OnTime Group Calendar servers is only
supported on Windows
Clients supported
IBM Notes – Windows or Mac OS
Browser – Mozilla Firefox, Google Chrome, Internet Explorer, Safari on Mac OS. List of
supported versions of the browsers can be found in the manual
Support for Mobile users
iOS, Android, Windows and Blackberry, all in newer versions
Support for IBM Connections
Tested on IBM Connections 4.5 and above
Scalability
Tested for 10.000+ users
Languages
Chinese (traditional), Chinese (simplified), Danish, English, German, Japanese,
Norwegian
OnTime Website
ontimesuite.com
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