Minutes - Attachments

Transcription

Ordinary Meeting of
Council
Minutes
Monday 24 August 2015
At 7 pm
Council Chamber
Functions Centre
45 Princes Highway
Werribee
MINUTES
ORDINARY MEETING OF COUNCIL
HELD AT THE COUNCIL CHAMBERS,
CIVIC CENTRE,
45 PRINCES HIGHWAY, WERRIBEE ON
MONDAY 24 AUGUST 2015
The meeting commenced at 7.00 pm.
PRESENT:
Cr Peter Maynard (Chairperson)
Cr Bob Fairclough
Cr Heather Marcus
Cr Marie Brittan
Cr Glenn Goodfellow
Cr Adele Hegedich
Cr Gautam Gupta
Cr John Gibbons
Cr Peter Gibbons
Cr Intaj Khan
Cr Michele Wharrie
IN ATTENDANCE:
Kelly Grigsby
Steven Lambert
David Suder
Trisha Love
Peter McKinnon
Anna Urban
Emily Keogh
Gwenda Miller
A/Chief Executive Officer
Director Corporate Services
Director Infrastructure
A/Director Advocacy
A/Director Sustainable Development
Manager City Governance
Manager Communications & Events
PA to Manager City Governance
1. OPENING PRAYER & WELCOME
The Mayor, Cr Maynard, welcomed all in attendance to the meeting.
The Mayor acknowleged the Wyndham Building Blocks participants to the meeting. The
Wyndham Building Blocks is a 10 week program which seeks to develop the leadership
capacity of local residents.
Also in attendance were youth work students from Victoria University to learn more about
the important role local government plays in relation to young people.
Wyndham City Council Ordinary Meeting 24/08/2015
Page 2 of 274
ORDINARY MEETING
2. APOLOGIES & REQUESTS FOR LEAVE
Motion:
CRS PETER GIBBONS / JOHN GIBBONS
That Council note the following leave applications:
Cr Bob Fairclough from 15 – 23 August 2015.
Cr Marie Brittan from 12 September to 27 October 2015.
Cr Glenn Goodfellow from 18 – 26 September 2015.
(CARRIED)
3. DECLARATION BY COUNCILLORS OF DISCLOSURE OF CONFLICT OF
INTEREST/CONFLICTING PERSONAL INTEREST IN ANY ITEM OF THE AGENDA
NIL
4. CONFIRMATION OF MINUTES OF PREVIOUS MEETING
MOTION:
CR PETER GIBBONS / GAUTAM GUPTA
That the minutes of the Ordinary Council Meeting held on Monday, 27 July 2015, as prepared
and circulated, be confirmed.
(CARRIED)
5. DEPUTATIONS AND PRESENTATIONS
MAYORAL YOUTH AWARD - JUNE QUARTER 2015
Wyndham City Council is proud to support and recognise the fantastic achievements and
contributions made by young people in the community. Each quarter three young people under
the age of 25 are presented with a Mayoral Youth Award, which includes a certificate of
recognition and a grant of $500. The award recognises achievements in three categories:
- Sport
- Music, Arts, Media and Culture
- Community Service, Volunteering and Leadership
The applications are assessed by a panel that consists of the Wyndham City Mayor, the Youth
Project Officer, Youth Services staff members, and young people from the Wyndham Youth
Task Force. Recipients of the award also go into the running to be named Wyndham’s Young
Achiever of the Year.
For the June 2015 quarter, the panel agreed to recognise two young people for their
achievements, these were in the fields of sport and community services. The arts award will be
carried over to the next round.
The successful applicants for the June Quarter of the Mayoral Youth Award are as follows:
Sarah Baarini
Ronan Keleher
Page 3 of 274
ORDINARY MEETING
Sarah Baarini
Sarah Baarini is being recognised in the Community Service, Volunteering and Leadership
category. She is 16 years old and attends the Australian International Academy.
 Sarah has organised several fundraisers within her school community.
 She has raised funds for the Sids foundation, Kidney foundation, Leukaemia foundation and
also the Islamic Relief.
 Sarah has also worked on the Lords Mayor’s Philanthropy group.
 Sarah and her school community have donated over $6000 to these charities.
 Sarah has been motivated in gaining donations from local businesses and organisations.
 Sarah is passionate about peace and harmony and the grant will go towards various
upcoming projects to promote further work in this area.
Congratulations Sarah on your wonderful achievements.
Ronan Keleher
Ronan Keleher is being recognised in the category of sport for his outstanding achievements in
Taekwondo. He is 12 years old and attends Bacchus Marsh College.
Ronan is not able to be present tonight to accept his award as he is currently in Korea
competing at the World Taekwondo Championships.
Ronan will be presented with his award at the next Mayoral Youth Award presentations.
WERRIBEE PLAINS SCOUTING ASSOCIATION PRESENTATION TO MAYOR &
COUNCILLORS
The Werribee Plains Scouting Association have a number of Youth Ambassadors who are
charged with improving the perception of Scouting within the community. six local
Scouting Ambassadors were in attendance to present scarves and documents to the Mayor
and Councillors.
6. OFFICERS’ REPORTS (incorporating questions with notice)
6.1
PETITIONS
6.1.1
PETITION - WERRIBEE ISLAMIC CENTRE
6.1.2
PETITION - RECONSTRUCTION PLAN FOR BAYVIEW PARK RESERVE,
POINT COOK
13
6.1.3
PETITION - PLANNING SCHEME AMENDMENTS C185 AND C204 SAYERS AND TARNEIT ROADS
7
6.2
STRATEGIC REPORTS
6.2.1
ENVIRONMENTALLY SUSTAINABLE DESIGN FRAMEWORK FOR
COUNCIL BUILDINGS
16
18
Page 4 of 274
ORDINARY MEETING
6.3
POLICY/ADVOCACY
6.3.1
WYNDHAM 2040 FUTURE STATEMENT AND DISTRICT GOVERNANCE
6.4
STRATEGIC & TOWN PLANNING
6.4.1
PLANNING SCHEME AMENDMENTS C185 AND C204 - TARNEIT AND
SAYERS ROADS
76
WYNDHAM HOUSING AND NEIGHBOURHOOD CHARACTER
STRATEGY
92
6.4.2
6.4.3
6.4.4
6.4.5
49
PLANNING SCHEME AMENDMENT C183 - REZONING OF LAND AT
FORSYTH ROAD TO INDUSTRIAL 3 ZONE
109
WYNDHAM PLANNING SCHEME AMENDMENT C209 IMPLEMENTATION OF THE WYNDHAM DRY STONE WALLS STUDY
(2015)
122
BLACK FOREST ROAD NORTH PSP AND ASSOCIATED 96A PERMIT
APPLICATION
130
6.5
OTHER REPORTS
6.5.1
2014/15 BUDGET CARRIED FORWARD TO 2015/16
163
6.5.2
LOCAL GOVERNMENT RATES CAPPING & VARIATION FRAMEWORK
REVIEW
172
EAGLE STADIUM COMPONENTS NAMING - COMMUNITY
ENGAGEMENT PLAN
179
6.5.3
6.5.4
RELIGIOUS & CULTURAL EVENTS IN WYNDHAM (NOTICE OF MOTION
563)
193
6.5.5
SNAKE REMOVAL SERVICE FROM PRIVATE PROPERTIES BY
LEGISLATIVE SERVICES
201
6.5.6
PET REGISTRATIONS
208
6.5.7
C1712/15 - CONSTRUCTION TENDER FOR CLEARWOOD SPORTS
PAVILION - TENDER EVALUATION
212
QUARTERLY SERVICE REPORT - CAPABLE COMMUNITIES
VOLUNTEER TEAM - APRIL TO JUNE 2015
217
QUARTERLY SERVICE REPORT - LEGISLATIVE SERVICES - APRIL JUNE 2015.
223
6.5.8
6.5.9
6.5.10
QUARTERLY SERVICE REPORT - BUILDING SERVICES - APRIL - JUNE
2015
229
6.5.11
QUARTERLY SERVICE REPORT - ENVIRONMENTAL HEALTH - APRIL JUNE 2015
235
Page 5 of 274
ORDINARY MEETING
6.5.12
QUARTERLY SERVICE REPORT - SOCIAL SUPPORT - APRIL TO JUNE
2015
243
6.5.13
QUARTERLY SERVICE REPORT - ARTS & CULTURE - APRIL - JUNE
2015
247
QUARTERLY SERVICE REPORT - YOUTH SERVICES - APRIL - JUNE
2015
253
6.5.15
ASSEMBLY OF COUNCILLORS - JULY 2015
258
6.5.16
STATUS REPORT - OUTSTANDING COUNCIL MATTERS
266
6.5.14
7. NOTICES OF MOTION
NIL
8. COUNCIL SEAL
NIL
9. CONTRACT SUMMARY
9.1
INFRASTRUCTURE CONTRACT SUMMARY REPORT
10. QUESTIONS WITH NOTICE FROM PUBLIC GALLERY
269
272
11. COUNCILLOR DELEGATES REPORTS
NIL
12. URGENT BUSINESS
NIL
13. CONFIDENTIAL BUSINESS
13.1
CONTRACTUAL MATTERS
274
13.2
ANY MATTER WHICH COUNCIL CONSIDERS PREJUDICIAL TO
COUNCIL OR ANY PERSON
274
CONTRACTUAL MATTERS
274
13.3
14. CLOSE OF MEETING
The meeting closed at 9.44 pm.
Page 6 of 274
PETITIONS
ORDINARY COUNCIL MEETING
MONDAY, 24 AUGUST 2015
FILE NO: 00
ITEM NO: 6.1.1
DIRECTOR SUSTAINABLE
DEVELOPMENT - DEAN ROCHFORT
PETITION - WERRIBEE ISLAMIC CENTRE
Summary
A petition seeking a review into the handling of claims against the Werribee Islamic Centre
(WIC) and an extension to the deadline of 31 July to comply with the planning and building
permits was received at the Ordinary Council Meeting on 22 July 2015.
This petition followed a Council report at the Ordinary Council Meeting on 22 June in response
to another petition received in April regarding this site from residents concerned with lack of
parking and safety issues.
Council officers from Legislative Services, Town Planning, Building, Community Development
and Traffic Engineering have been working with the WIC and affected parties to explore options
to resolve the issues identified in both petitions.
This report provides an update on the outstanding compliance issues, progress to date and
proposes a number of actions to resolve the highlighted issues.
Attachments
Nil
Officer's Declaration of Interests
Under Section 80C of the Local Government Act 1989 (as amended), officers providing advice
to Council must disclose any interests, including the type of interest.
Director Sustainable Development - Dean Rochfort
In providing this advice as the Author and Director, I have no disclosable interests in this report.
Key Issues



608 signatories have signed the petition in support of issues raised by the WIC
Current compliance matters
Proposed interim solutions
RECOMMENDATION
That Council:
1.
Acknowledge the concerns raised by the Werribee Islamic Centre in its petition related to
Council’s processes in handling any complaints or allegations in relation to the Centre.
Acknowledges the important service the Virgin Mary Mosque provides to its members,
including many Wyndham residents.
2.
Invite representatives from the Werribee Islamic Centre to attend a meeting with Mayor
and Councillors to ensure constructive relations and collaboration into the future.
3.
Request that Council Officers continue to support the Werribee Islamic Centre to identify
an alternate option to continue Friday prayers until the new Mosque in Wootten Road
opens.
Page 7 of 274
PETITIONS
FILE NO: 00
ITEM NO: 6.1.1
DIRECTOR SUSTAINABLE DEVELOPMENT DEAN ROCHFORT
PETITION - WERRIBEE ISLAMIC CENTRE (cont’d)
MOTION
CRS INTAJ KHAN / JOHN GIBBONS
That Council:
1.
Acknowledge the concerns raised by the Werribee Islamic Centre in its petition related to
Council’s processes in handling any complaints or allegations in relation to the Centre.
Acknowledges the important service the Virgin Mary Mosque provides to its members,
including many Wyndham residents.
2.
Invite representatives from the Werribee Islamic Centre to attend a meeting with Mayor
and Councillors to ensure constructive relations and collaboration into the future.
3.
Request that Council Officers continue to support the Werribee Islamic Centre to identify
an alternate option to continue Friday prayers until the new Mosque in Wootten Road
opens.
(CARRIED)
Page 8 of 274
PETITIONS
FILE NO: 00
ITEM NO: 6.1.1
1.
Background
At the Ordinary Council Meeting on 27 July 2015, a petition was tabled with 608 signatories
regarding the WIC at the Virgin Mary Mosque, 143A Hogans Road, Hoppers Crossing.
The petition highlighted concerns regarding:
 Handling of complaints from nearby residents relating to music and parking;
 Lack of discussion with Council prior to enforcement action; and
 Lack of an opportunity to respond to a petition tabled at the Ordinary Council Meeting on
27 April regarding issues relating to the site on Hogans Road.
The petition requests that:
1. WIC be notified of any complaints / allegations in advance of any decisions being made by
Council;
2. WIC is given a fair opportunity to respond to any complaints / allegations prior to any
resolutions being made by Council;
3. Council engage with the leadership of WIC in a constructive manner to resolve any
problems to the benefit of all members of the Wyndham community; and
4. The deadline to comply with the planning permit be extended beyond 31 July.
The original petition with full names and addresses is not attached for privacy reasons.
This petition follows another petition tabled at the Ordinary Council Meeting on 27 April 2015
highlighting concerns reading the lack of on-street parking available to residents on Friday and
Sunday and safety concerns for residents when exiting their driveways.
In response to that petition, at the Ordinary Council Meeting on 22 June 2015, Council resolved
to:
1.
2.
3.
4.
5.
Endorse actions to be taken for conformance to the permit limit of 190 attendees for the
Islamic Centre and require compliance by 31 July 2015.
Endorse conformance to be undertaken through the required and due process of
investigations, discussion and compliance enforcement by Town Planning & Building
Services.
Endorse a meeting between Wyndham City Council officers, the Islamic Centre and the
South West Christian Church to discuss:
shared parking arrangement; and
driving/parking behaviour.
Endorse a 2 hour parking restriction (Friday, between 11:00 and 15:00 and Sunday,
between 09:00 and 13:00) to be installed on the north side of Hogans Road, between
Bethany Road and Derrimut Road and on the south side of Hogans Road, between
Bethany Road and 157 Hogans Road for a 6 month trial period with a review after 3
months.
Endorse enforcement of the parking controls on Fridays and Sundays.
Page 9 of 274
PETITIONS
FILE NO: 00
ITEM NO: 6.1.1
2.
Discussion
Current Compliance Matters
Permit Conditions
Council officers have been involved in meetings with the WIC for around 9 months in relation to
issues of non-compliance with permit capacity requirements at their current site on Hogans
Road. The site has a building occupancy limit and planning permit for 150 people.
Observations over time have indicated that these limits have been exceeded on Fridays around
1pm and not at other times. Observations over time have indicated that these limits have been
exceeded on Fridays around 1pm and not at other times. Nevertheless, the breach of permit
conditions prompted the Council resolution at the Ordinary Council Meeting in June to ensure
compliance. Council is unable to offer an extension to these timelines as WIC has an obligation
to comply with permit conditions, and Council has a general duty of care to ensure the safety of
attendees.
Parking Enforcement
In preparing the report to Council on 22 June 2015, Council officers were conscious of a lack of
serious action to mitigate the issues associated with parking and therefore a timeline was
imposed. The parking issue caused by the WIC links directly back to the number of people
attending the centre, therefore, a primary action is to address the non-compliance of occupancy
associated with the town planning permit and building permit.
As per the resolution at the Ordinary Council Meeting on 22 June, discussions have continued
in good faith with the WIC and South West Christian Church. The WIC have employed a traffic
marshall for their car park and have expressed a willingness to co-operate with the church. WIC
representatives and Council officers met with committee members from the church to discuss
the option of shared parking arrangements.
Noise Complaints
Furthermore, Council officers are investigating a resident complaint associated with amplified
noise alleged to emanate from the site. The complaint is alleged to relate to activities associated
with worshipping (not music). The WIC was sent a letter outlining the outcomes of the Council
report, and the action required to be undertaken to rectify the issue.
Interim options
Given the nature of these issues and the community demand for this facility, Council officers
have provided some support to the WIC to assist in finding alternative solutions.
In discussions, Council has been advised by the WIC that they are in the process of building a
second mosque on Wotton Road, however, it is understood that this facility is approximately 1218 months away from completion.
WIC has demonstrated a commitment to working with Council officers to explore options and to
co-operate with their neighbours (both the South West Christian Church and residents) to
resolve issues. They have also been open to working through the Interfaith Network to explore
the use of facilities owned by faith communities.
Page 10 of 274
PETITIONS
FILE NO: 00
ITEM NO: 6.1.1
Potential solutions around occupancy which have been explored to date are as follows:
1. Hold two separate sessions at different times around the same time that the current
session is being held. It will take time to recruit a new Imam (an Imam can only facilitate
one session each day). It will also change the traffic flow – i.e. the period that cars would
be in the neighbourhood each Friday would extend for longer and there would be a busy
crossover period between the two sessions.
2. Identification of an alternative site potentially through the Wyndham Interfaith Network.
Wyndham Interfaith Network has made enquiries however to date, no options have been
found.
3. Identification of other alternative sites such as Eagle Stadium, Werribee Racecourse and
Encore Events Centre.
The first two options above were preferred, and were explored in the first instance, however, it
was determined by WIC that they were not possible in the short term.
In order to meet the deadline for compliance with the permit conditions on 31 July, an interim
solution was brokered between the new venue management at Encore Events Centre (Venue
Management Services) and the WIC and the first prayer session was held on Friday 7 August.
In line with VMS’ draft hire fees policy, a community hire rate was offered to the WIC. This
community hire rate is available to any eligible community group that meets certain criteria.
Subsequently, VMS and WIC have agreed to a short term arrangement for Encore to be hired
for prayer sessions on Fridays until 2 October. No commitments beyond this period have been
made at this stage, however, this allows time for the alternative preferred options outlined above
to be further explored.
It is proposed that Council Officers continue to support the Werribee Islamic Centre to identify a
viable solution to continue Friday prayers until their new Mosque in Wootten Road is ready to
open.
Ongoing Discussion with WIC
It is recommended that an invitation be extended to the Werribee Islamic Centre to meet with
the Mayor and interested Councillors to discuss the issues raised in the petition and to explore
options to ensure a mutual agreement outcome can be achieved for all parties that ensures
safety into the future.
Ongoing and open communication will be required from all parties in working towards a solution.
Council is committed to continuing conversations with the WIC in good faith.
3.
City Plan/QCP
2.1 City Image - To enhance Wyndham's character and liveability through neighbourhood
planning and civic improvement projects.
4.
Financial Implications
Council has spent a considerable amount of Officer time working with the WIC to support the
transition to a temporary premises to enable the WIC to continue operating in Wyndham. This
has been incorporated into Council's operating budget.
There are financial implications associated with the enforcement of parking and planning permit
conditions.
Page 11 of 274
PETITIONS
FILE NO: 00
ITEM NO: 6.1.1
There are no financial implications in relation to the hire of facilities. The VMS contract is
structured such that they account for subsidised fees as their expense, and Council’s financial
return on the contract is calculated using the non subsidised revenue.
5.
Social Implications
Actions to address the issues raised by WIC and other affected parties will increase community
cohesion, create a sense of belonging and improve the amenity and safety of the area.
6.
Community Consultation
A letter will be sent to the lead petitioner indicating the findings and recommendations of
Council.
Page 12 of 274
PETITIONS
FILE NO: 00
ITEM NO: 6.1.2
DIRECTOR COMMUNITY
DEVELOPMENT, KELLY GRIGSBY
PETITION - RECONSTRUCTION PLAN FOR BAYVIEW PARK RESERVE, POINT
COOK
Summary
Council has received an on-line petition containing 2331 names objecting to the current
reconstruction plan for the Bayview Park Reserve, Point Cook. A copy of the letter listing the
objections is attached to the report.
Attachments
1. Petition Letter
Director Community Development - Kelly Grigsby
In providing this advice as the Director, I have no disclosable interests in this report.
Manager City Governance - Anna Urban
In providing this advice as the Manager, I have no disclosable interests in this report.
Governance & City Engagement Coordinator - Georgie Hill
In providing this advice as the Author, I have no disclosable interests in this report.
RECOMMENDATION
That the petition be accepted and a report presented to the 28 September Ordinary Council
Meeting.
MOTION
CRS BOB FAIRCLOUGH / INTAJ KHAN
That the petition be accepted and a report presented to the 28 September Ordinary Council
Meeting.
(CARRIED)
Page 13 of 274
ATTACHMENT NO: 1 - PETITION LETTER
ITEM NO: 6.1.2
Page 14 of 274
ATTACHMENT NO: 1 - PETITION LETTER cont.
ITEM NO: 6.1.2
Page 15 of 274
PETITIONS
FILE NO: 00
ITEM NO: 6.1.3
DIRECTOR COMMUNITY
DEVELOPMENT - KELLY GRIGSBY
PETITION - PLANNING SCHEME AMENDMENTS C185 AND C204 - SAYERS AND
TARNEIT ROADS
Summary
A petition. signed by 65 residents. has been received by Council requesting the abandonment
of Planning Scheme Amendments C185 and C204 – Sayers and Tarneit Roads.
This item is being considered tonight as part of the Agenda (Refer Item No. 6.4.1).
The petition reads:
“The following petitioners draw the attention of the Council to the proposed amendments C185
and C204, which are overwhelmingly opposed by affected residents. As noted in a large
number of objection letters, there are fundamental problems with the justifications presented for
these proposals, and complications with the extended transition period.
C 185 is unfair, uncertain, and unnecessary.
C204 is unfair, uncertain, unnecessary and likely to be futile.
The communications from Town Planning have been inconsistent, and fall short of reasonable
expectations. In particular, at the Town Planning Forum held on 13 July 2015, residents were
told tht their submissions would be considered by Council with a decision to change the
amendments or leave them as is, and proceed to Planning Panels Victoria or, alternatively
abandon the amendments. However, the motion tabled at Council on 27 July 2015 only
included very minor changes and referral on the the panel with no option of abandonment.
Subsequent communication from Town Planning includes a process flowchart at odds with the
announced situation referred to above.
Therefore, the following petitions hereby request that Council abandon C185 and C204.”
Names and addresses of petitioners were supplied but due to privacy reasons cannot be
included in the report.
Attachments
Nil
Governance & City Engagement Coordinator - Georgie Hill
Page 16 of 274
PETITIONS
FILE NO: 00
ITEM NO: 6.1.3
DIRECTOR COMMUNITY DEVELOPMENT KELLY GRIGSBY
PETITION - PLANNING SCHEME AMENDMENTS C185 AND C204 - SAYERS AND
TARNEIT ROADS (cont’d)
RECOMMENDATION
That Council receive and note the petition.
MOTION
CRS INTAJ KHAN / GAUTAM GUPTA
That Council receive and note the petition.
(CARRIED)
Page 17 of 274
STRATEGIC REPORTS
FILE NO: 00
ITEM NO: 6.2.1
ENVIRONMENTALLY SUSTAINABLE DESIGN FRAMEWORK FOR COUNCIL
BUILDINGS
Summary
Reducing the environmental impact of our buildings by improving their energy performance,
reducing water use, using renewable energy and using environmentally responsible
construction techniques and materials not only has environmental benefits, but will also
continue to make substantial ongoing financial savings. Collectively this approach is termed
Environmentally Sustainable Design (ESD).
As such, an ESD Framework (“the Framework”) has been prepared for Council with the aim of
applying ESD principles in the design, construction and operation of Council buildings. This
report provides a summary of how the Framework has been developed and what it stands to
deliver for Wyndham.
The Framework builds on the ESD objectives outlined in Council’s Environment and
Sustainability Strategy which are:
 10% of budget for all new buildings to be for ESD implementation by 2015; and
 Council to lead by example in ESD and provide showcase buildings and facilities.
The Framework is also directly informed by Council’s Sustainable Procurement Guidelines and
Procurement Policy and provides detailed sustainable procurement guidance specific to building
projects and maintenance.
The Framework specifies a high standard of ESD across all building projects and works. While
this may marginally increase the capital requirements of building projects, the additional capital
required is expected to payback within ten years of a building opening based on reduced
operating costs alone. Other important benefits of applying best practice ESD will be improved
occupant health and productivity and the transformative effect that flagship green buildings can
provide to their local surroundings and precincts.
Development and adoption of the Framework plus embedding it into Council’s capital works
planning cycle is a key performance indicator of the 2015/16 City Plan.
This report seeks adoption of the Framework to embed it as official Council policy.
Attachments
1. Draft Wyndham ESD Framework
Page 18 of 274
STRATEGIC REPORTS
FILE NO: 00
ITEM NO: 6.2.1
BUILDINGS (cont’d)
Manager Environment & Sustainability - Peter McKinnon
Senior Sustainability Officer - Marc Cassanet
Key Issues
 Improving the energy performance of our new and existing buildings.
 Embedding of Framework into capital works planning cycle.
 Alignment with City Plan and strategic objectives of Council.
RECOMMENDATION
That Council:
1.
Adopt the Environmentally Sustainable Design Framework for new and existing Council
buildings.
2.
Report on the performance of the Environmentally Sustainable Design Framework as part
of its annual State of Environment Report and annual Sustainable Procurement Report.
MOTION
CRS PETER GIBBONS / GAUTAM GUPTA
That Council:
1.
Adopt the Environmentally Sustainable Design Framework for new and existing Council
buildings.
2.
Report on the performance of the Environmentally Sustainable Design Framework as part
of its annual State of Environment Report and annual Sustainable Procurement Report.
(CARRIED)
Page 19 of 274
STRATEGIC REPORTS
FILE NO: 00
ITEM NO: 6.2.1
1.
Background
Definitions:
ESD - Environmentally Sustainable Design
BESS - Built Environment Sustainability Scorecard
NABERS – National Australian Built Environment Rating Scheme
As a growth Council with a substantial building capital works program and extensive buildings
portfolio, Wyndham is well positioned to be a leader in sustainable building design and
operations. By establishing a high standard of ESD in its building projects, Wyndham also
stands to deliver substantial benefits for its community in the form of operational cost savings, a
reduced environmental footprint and healthier, more productive buildings for its community and
staff.
While a high standard of ESD has been central to some recent major projects, Council has
identified that a universal sustainable buildings framework is required to consistently achieve
ESD objectives. Council’s current ESD objectives are for:
Environment and Sustainability Strategy

10% of budget for all new buildings to be for ESD implementation by 2015;and

Council to lead by example in ESD and provide showcase buildings and facilities.
Water Action Plan

Achieve rainwater capture and water efficiency standards.
Initial discussion between Sustainability, Major Projects and Facilities on what a Wyndham ESD
Framework needed to entail identified the following gaps in our current ESD approach:
- A consistent set of ESD performance targets and principles;
- A requirement to consider the targets and principles from the earliest planning stages of a
project;
- Contingency for ESD in building project budgets;
- ESD hold points during project planning and implementation to ensure performance
objectives are being achieved;
- ESD guidance for existing asset maintenance and operations; and
- Better building user information and post-occupancy evaluation.
Subsequently, our Sustainability Team in partnership with Major Projects and Facilities and
Recreation Teams have developed a draft Council Buildings ESD Framework comprising:
A Council Buildings ESD Policy
 Establishes ESD performance targets for building capital projects and asset maintenance
works based on Green Star and BESS design benchmarks and Sustainable Procurement
Standards.
 Establishes ESD planning and implementation hold points for Council building projects and
works.
Council Buildings ESD Standards
 Provides specific design principles and specifications to support the policy targets.
Page 20 of 274
STRATEGIC REPORTS
FILE NO: 00
ITEM NO: 6.2.1
Benchmarking
In establishing an ESD policy, Council joins a large group of Australian councils with formal ESD
targets, policies and standards. Many local governments including other growth councils are
now consistently delivering 5 and 6 Star Green Star flagship buildings within budget, achieving
significant environmental benefit and transformation for their communities in the process.
Existing policies have informed Wyndham’s draft Framework which broadly aligns with
standards now widely established by the Local Government sector. The following table
highlights key aspects of other metropolitan council’s ESD Policy.
Council
Council Buildings
ESD Policy
Established?
City of Greater
Geelong
City of Melbourne
Frankston City
Council
Moreland City
Council
Melton City Council
Under
development
Includes ESD
Rating Targets?
Green Star
trigger?
Green Star, BESS,
NABERS
Building
footprint
>1000m²
Green Star
Major projects
Green Star, BESS,
NABERS
Green Star, BESS,
NABERS
Green Star already
embedded for Major
projects
Budget greater
than $2.5m
Budget greater
than $5m
Major Certified
Green Building
and Retrofit
Projects
Delivered?
Major projects
During the benchmarking investigation, ESD Cost Benefit Analysis reports commissioned by
other councils were reviewed. Given these reports all indicated similar positive returns on
specifying a high ESD standard, it was decided there would be little to gain from Wyndham
undertaking a similar cost/benefit review.
2.
Discussion
Scope
The ESD Framework sets standards for construction and maintenance of Council buildings and
their immediate surrounds including landscaping and car parks. It does not cover other asset
types such as ovals, parks, public roads or public lighting. Sustainability guidelines for these
other asset types are covered either by other policies (e.g. Water Action Plan), or by Council’s
internal sustainable procurement guidelines.
Anticipated Lifecycle Savings of ESD
While the new ESD requirements may increase construction costs up-front, an overwhelming
body of evidence demonstrates that the building lifecycle benefits of best practice ESD not only
compensate for this initial cost increment, but also provide benefits to the owners throughout the
life of the building.
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ITEM NO: 6.2.1
For example, a 2010 review of Green Star Projects by the Green Building Council found that a
minimal 2% upfront cost to support green design can result, on average, in lifecycle savings of
20% of total construction costs – more than 10 times the initial investment. Melton City Council
recently completed 5 Star Library provides a compelling local case study of this evidence. After
a year of operation the facility uses 52% less electricity, 60% less gas and 82% less water than
a standard library building. Combined, these efficiencies translate to an operational saving of
$29,800 a year.
A minimum ESD budget contingency of 3% of total project cost is initially proposed for the
Wyndham ESD Framework. This is based on recommended guidance from the Green Building
Council of Australia. Over time the aim will be to draw on the costs and benefits of actual
projects delivered under the Framework for future project budget planning. The initial 3% of
budget is much less than the 10% of budget commitment target of the Environment and
Sustainability Strategy, but will achieve a better environmental outcome than the original target
envisaged.
Governance
The Framework introduces four (4) ESD hold points into the building capital works project cycle.
The first hold point takes place at a project’s business case stage, followed by design
(concept/detailed) and construction. The hold points will play a critical role in ensuring ESD
performance targets and principles are carried through the life of a project, effectively
commissioned and are cost effective. Council’s Sustainability Team will perform a coordinating
role for each hold point in partnership with Project Owners, Managers and Contractors. The
following diagram from the framework shows the ESD hold points for a typical building capital
works project.
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ITEM NO: 6.2.1
1. Project owner confirms ESD Targets and Approach with Sustainability Team and
incorporate 3% ESD contingency onto to total project costs.
2. Sustainability Team ‘Sign off’ on ESD Scope of Works included in Design Tender Brief.
3. Sustainability Team ‘Sign off’ on detailed design documentation prior to issue of
Construction Tender (or furnishings, fittings and equipment schedule for fit-outs).
4. Sustainability Team ‘Sign off’ on implementation of ESD prior to practical completion of
project.
3.
City Plan/QCP
4.2 Built - To work in partnership with the Wyndham community to educate and enable
residents and businesses to plan and make changes to their lifestyles and practices, to
contribute to a sustainable, green and clean Wyndham City.
4.
Council Policy
The Framework is a 2015/2016 City Plan KPI which builds on the ESD, Energy, Water and
Waste objectives of the current Environment and Sustainability Strategy. The Framework also
directly supports the objectives of Council’s Water Action Plan and Sustainable Procurement
Guidelines and Procurement Policy.
5.
Framework requirements will potentially increase up-front capital costs for new building projects
although overall the Framework is expected to be cost positive over the asset life of Council
buildings (as demonstrated by numerous studies of other ESD designed buildings). The
Framework requires an initial ESD contingency on top of total budget of 3% (minimum),
however, over time the aim is to build an evidence based business case drawing on actual
projects delivered under the Framework. The initial 3% budget contingency is as recommend by
the Green Building Council of Australia and is well within the commitment allowed for by the
adopted Environment and Sustainability Strategy.
6.
Social Implications
Building occupant health, well-being and productivity is at the heart of many ESD principles.
Cleaner indoor air quality, views to outside and nature and a high level of natural light are just
some of the many social benefits embedded in the green building approach. Community
organisations housed in Council buildings will also be supported by the substantially lower
operating costs in buildings delivered under the Framework.
There is substantial evidence that well designed ESD buildings also have higher levels of
community use and occupancy due to the increased amenity.
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7.
Environmental Implications
The Framework will play an important role in helping Council achieve its overall greenhouse
emissions, water use and waste targets. For example, by achieving greenhouse emissions
benchmarks embedded in the Green Star and BESS design tools, forecast emissions growth
from Council’s new building projects will be more than halved compared to a business as usual
scenario. In addition, principles included in the Framework will support Council’s climate change
adaptation and integrated transport objectives at a building scale level.
The Framework’s design standards section also makes explicit reference to existing Council
documents such as the Landscape Context Guidelines. For example, design teams will need to
demonstrate how a design’s siting, orientation and landscaping enhance the natural and
ecological value of a site and create links with adjacent conservation areas where applicable.
8.
Economic/Employment Considerations
Local renewable energy installers and sustainable design professionals and materials suppliers
will all stand to benefit from greater Council investment in ESD infrastructure and services. To
maximise the benefit of the Framework to the local economy, officers will review and promote
Council’s Business Directory to ensure relevant local companies supplying renewable energy,
sustainable design and sustainable products are included.
Where possible these companies will have an opportunity to quote or tender on Council projects
(note that some Council projects are run through existing supplier panels under contract or via
third party project managers where Wyndham does not procure suppliers directly).
This approach is supported by the principles of Low Carbon West – a regional initiative to
transition Melbourne’ west to a low carbon economy.
9.
Public consultation is not required for the Framework as it builds upon Council’s existing
Environment and Sustainability Strategy and is a technical standard targeted at improving
internal Council processes.
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ATTACHMENT NO: 1 - DRAFT WYNDHAM ESD FRAMEWORK
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POLICY/ADVOCACY
FILE NO: 0000
ITEM NO: 6.3.1
DIRECTOR COMMUNITY
WYNDHAM 2040 FUTURE STATEMENT AND DISTRICT GOVERNANCE
Summary
This report provides an update on the Wyndham 2040 Community Plan. It discusses the
process of drafting the Wyndham 2040 Future Statement and requests Council’s approval for
the future statement for the purpose of public exhibition. As a high-level, aspirational document
the vision of Wyndham outlined in the future statement will be central to shaping Council’s long
term planning priorities and actions in the Community Plan. This report also proposes a
governance structure for district planning and a process for recruitment. A draft terms of
reference is attached.
Attachments
1. Wyndham 2040 Future Statement
2. Wyndham 2040 - Draft Terms of Reference - District Advisory Committees
Manager Community Planning & Development - Kriss McKie
Snr Community Development Officer, Leading Communities - Clifford Eberly
Key Issues



The draft Wyndham 2040 Future Statement is a high level, aspirational document that will
become the overarching framework for the final Community Plan.
Extensive consultation has been undertaken to form the Future Statement.
Place-based community governance is a community building approach that supports
District Plans.
RECOMMENDATION
That Council:
1.
Approve the Wyndham 2040 Future Statement for the purpose of public exhibition from
Tuesday 25 August 2015 to Tuesday 22 September 2015; and
2.
Approve the establishment of the proposed district governance model and draft terms of
reference.
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WYNDHAM 2040 FUTURE STATEMENT AND DISTRICT GOVERNANCE (cont’d)
MOTION
That Council:
1.
Approve the Wyndham 2040 Future Statement for the purpose of public exhibition from
Tuesday 25 August 2015 to Tuesday 22 September 2015; and
2.
Approve the establishment of the proposed district governance model and draft terms of
reference.
(CARRIED)
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1.
Background
To produce a plan for the Wyndham community that was place based and community focused,
the Wyndham 2040 project set out to:
 Engage with a broad cross-section of Wyndham’s community to identify strengths and
articulate a vision for 2040;
 Involve community members, district-by-district in identifying priorities and achievable
actions;
 Use expressed community views in combination with available quantitative data and
Council planning information to develop a Community Plan comprising of a vision and
four District Plans; and
 Establish suitable partnership governance models for the Community Plan and District
Plans.
In the first 6 months of 2015, Wyndham City conducted an extensive community consultation
effort as a part of the Wyndham 2040 project. In addition to collecting 2,040 stories from
Wyndham residents the project team:
 Held a Portfolio Committee Forum on 1 April for all Council portfolio committee
members together with Councillors and the Executive;
 Held a Community Organisation Workshop on 5 May with representatives from a broad
range of community organisations located in or providing services to Wyndham;
 Held a Wyndham 2040 “Smarter Resources, Smarter Business” Business Lunch on 8
May with 160 business representatives attending;
 Held four District Workshops, one in each Wyndham district across the month of May
(7, 14, 21 and 28); and
 Held quarterly theme team meetings made up of representatives from across Council to
draft language for the vision and high level actions; and
 Provided a range of updates internally about the project to various departments, teams,
and units.
This resulted in a range of rich data that the project team has used to draft the Future Statement
for Wyndham in 2040. It also generated a community wide conversation about how Council and
community can work together to strengthen Wyndham.
2.
Discussion
Wyndham 2040 Future Statement
The draft Wyndham 2040 Future Statement (Attachment 1) is built on the voices of the
community. In collecting 2,040 stories community members were asked to reflect on what they
like about Wyndham now (local strengths and assets) and what they hope it will be like in the
future (aspirations for 2040).
The purpose of this document is to:
 Present what was heard through the stories back to the community;
 Present a picture of what the community hopes Wyndham will look like in 2040;
 Create conversation with community about actions we can take across Wyndham and in
local areas; and
 Form a framework for actions in the Community Plan.
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Following the exhibition period, the Wyndham 2040 Future Statement will be amended based
on the feedback and integrated as a core component of the Community Plan.
The data collected through the community engagement activities was analysed primarily
through the ‘environments’ for health framework. This framework provided the major themes
that consisted of:
 People and Community (social environment);
 Places and Spaces (built and natural environment);
 Earning and Learning (economic environment); and
 Leadership and Participation (Council and community working together).
Overall, the data revealed:
 An overarching theme called “Places for People”;
 An understanding of what people across Wyndham value in daily life. These values
formed the basis for the vision statements; and
 Distinguishing characteristics of Wyndham districts.
The distinguishing characteristics of Wyndham districts will be used primarily in drafting District
Plans, which will be a place-based approach to planning and reporting on Council’s work and
the work of the community. District Plans will be aligned with the Wyndham 2040 Future
Statement.
The draft Wyndham 2040 Future Statement had four themes and specific areas of focus within
each theme. The areas of focus are:
 People and Community – Family, Social Connection and Inclusion, Culture and
Heritage and Health, Wellbeing and Safety;
 Places and Spaces – Transport, Environment and Sustainability, Housing, Parks and
Open Space;
 Earning and Learning – Employment, Education and Lifelong Learning and Retail and
Tourism; and
 Leadership and Participation – Volunteering and Engagement.
District Plans
With the vision for Wyndham in 2040 articulated, the next phase of the Wyndham 2040 project
will involve the compilation of four-year District Plans for each of the four districts - Wyndham
Central (Hoppers Crossing and Tarneit), Wyndham East (Point Cook and Truganina), Wyndham
West (Werribee and Wyndham Vale), and Wyndham Rural (Little River, Werribee South and
rural communities).
A District Plan:
 Lays out actions for Council and community on a four year basis;
 Offers a place-based approach to planning and reporting on Council’s work and the work
of the community;
 Makes it easier for residents to understand what is planned for and happening in their
local area;
 Enables agreement on community led action on things that community are better placed
to take action on; and
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District Plans identify priorities and actions in local areas that support the vision. In some cases,
Council will be responsible to deliver the action. In some cases, community will lead the
implementation of actions. In other cases, Council and community will work in partnership.
Identifying the objectives and actions over a four-year timeframe provides achievable
incremental steps towards a long term vision.
The model of community building revolves around effective partnerships between Council and
community. These partnerships are described as being:
 Locally based rather than centralised.
 Focused primarily on a community’s strengths rather than its needs.
 Led by the community who will live with the outcomes.
The process of developing District Plans followed this model by using a place based and
strengths based approach.
Proposed District Governance Model
As an objective of the Wyndham 2040 project, establishing district governance aims to:
 Ensure the Wyndham 2040 Community Plan remains relevant to the community;
 Provide a transparent accountability and review process for the actions described in
each district; and
 Enhance communication and engagement between Council and community.
District governance builds on the success of initiatives such as
 Wyndham Exchange Listening Posts and Community Dinners;
 The Building Blocks Leadership Program;
 Portfolio Committees; and
 Neighbourhood Hubs.
Place-based community governance is a further demonstration of Council’s commitment to
community engagement. It provides a consultative structure for identifying local challenges,
strengths and solutions.
Establishment of District Advisory Committees
It is proposed that Council recruit between 8-12 residents in each district to form District
Advisory Committees to take ownership of the further development, implementation and
evaluation of district plans.
A draft terms of reference is at Attachment 2.
The role of each District Advisory Committee will be to:
 Facilitate district community engagement to broaden Council’s reach and strengthen
communication between Council departments and communities;
 Strengthen resources available for projects that align with District Plan objectives via
mentoring in areas of expertise and physical resourcing (via partnership brokering,
supporting funding applications, facilitating resident advocacy to state and federal
government etc.);
 Monitor and evaluate progress against district objectives and determine future priority
actions; and
 Celebrate the success of projects with community involvement.
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District Advisory Committee members will be active citizens with established local networks,
from a range of backgrounds with demonstrated leadership skills. They will use a strengths
based approach to working with Council, community and other key stakeholders.
If approved by Council, an expression of interest recruitment process will commence in
September. It is proposed that members serve 2 year terms, with a possible further 2 year
appointment.
Advisory committees will meet up to 5 times a year to:
 Identify community actions that support the vision;
 Develop skills and understanding through training;
 Share community achievements; and
 Provide advice to Council
Councillors will meet with the District Advisory Committees at strategic points during Council’s
planning cycle to:
 Receive reports; and
 Celebrate community achievements.
The District Advisory Committees will be supported by:
 Designated Council staff;
 Community development support and training;
 Administrative support; and
 Meeting space and access to a desk/IT.
3.
City Plan/QCP
1.2 Community engagement and building - To actively engage with the community to capture
diverse perspectives and opportunities to improve the quality of Council decisions on policies,
services and programs. To strengthen the capacity of citizens and community groups to
participate in community life by providing opportunities for individuals to acquire knowledge,
confidence, skills and experience.
Wyndham 2040 carries on the work of the Quality Community Plan, which was originally written
as a vision for Wyndham in 2015. The QCP laid the foundation for community planning in
Wyndham.
4.
Council Policy
Outputs from the Wyndham 2040 project will have significant impact on Council policy as it
seeks to set up a framework for Council to prioritise community aspirations in Council business.
Wyndham 2040 will be aligned with the integrated planning approach currently being rolled out
across the organisation and will strengthen place-based service planning and delivery.
5.
This project has been budgeted for in the 2015-16 budget. Support for District Leadership
Teams will be made available through the Community Planning and Development Department.
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6.
Social Implications
This approach to community governance is supported by a community strengthening approach.
Specifically, it will aim to build organisation, skills, equality, engagement and identity. It will
support community members to participate in civic life. Community leaders meeting together,
networking and identifying areas of collaboration will support the development of new joint
initiatives that will strengthen social connection and build resilience.
7.
The draft Wyndham 2040 Future Statement presents a picture of a respected, preserved and
protected natural environment. Council and community led actions that support this vision will
positively impact Wyndham’s built and natural environment.
8.
The draft Wyndham 2040 Future Statement presents a picture of varied and plentiful local
employment opportunities and quality education provision. Additionally, it supports Wyndham
as a retail and tourist destination for the region. Council and community led actions that support
this vision will positively impact Wyndham’s economic environment.
9.
Community consultation during the exhibition period will include:
 Inviting feedback via e-mail from community members who submitted stories;
 Inviting feedback from the Community Organisation Workshop and Wyndham 2040
Business Lunch attendees;
 Inviting feedback from the District Workshop attendees;
 Inviting feedback from portfolio committee members;
 Utilising existing public events such as Listening Posts and creating specific
opportunities to meet with community members to receive feedback; and
 Providing a draft future statement on Council’s website.
10. Communication Strategy
The communication strategy will enable the community consultation by making use of:
 The Wyndham City website and social media pages;
 Wyndham News and other publications;
 Wyndham 2040 collateral and displays; and
 Wyndham libraries, community centres and customer service points.
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ATTACHMENT NO: 1 - WYNDHAM 2040 FUTURE STATEMENT
ITEM NO: 6.3.1
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ATTACHMENT NO: 2 - WYNDHAM 2040 - DRAFT TERMS OF
REFERENCE - DISTRICT ADVISORY COMMITTEES
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FILE NO: 00/000
ITEM NO: 6.4.1
PLANNING SCHEME AMENDMENTS C185 AND C204 - TARNEIT AND SAYERS
ROADS
Summary
The purpose of this report is to provide Council with further information to inform a decision
regarding the future steps associated with Planning Scheme Amendments C185 and C204.
A report was considered by Council at its Ordinary Council Meeting on 24 July 2015. However,
as no formal resolution was reached and to advance the planning process, this report has been
resubmitted for consideration.
It is important to note that Council has a number of options it can consider in relation to this
matter as follows:
1. Make changes to the amendments to satisfy all objections received.
2. Refer all submissions that have not reached a negotiated agreed position to Planning
Panels Victoria. In accordance with the Planning and Environment Act 1987, Planning
Panels Victoria act as an independent arbitrator providing the opportunity for Council and all
submitting parties to present their position with regards to the proposed amendments.
Planning Panels Victoria then provide a recommendation to Council as to the future of the
amendments. Council would then make a final decision on the amendment in light of the
advice received from Planning Panels Victoria.
3. Abandon the amendment.
Attachments
1. C185 Amended Scheme Amendment Boundary
Manager Town Planning - Peter Van Til
Principal Planning Projects Officer - Kelly Archibald
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ITEM NO: 6.4.1
ROADS (cont’d)
Key Issues






Planning Scheme Amendment Process
Planning Panels Victoria
Development Contributions
Infill Development
Neighbourhood Character
Funding of infrastructure triggered by development
RECOMMENDATION
That Council
In its submission to the Panel Hearing, adopt a position in support of Amendments C185 and
C204 as outlined below.
1.
Make the following changes to Amendment C185 –
(a) Remove lots 177 – 179 and 181 Bethany Road from the amendment area;
(b) Provide an explanation of the breakdown of the 20m setback requirement within the
Design and Development Overlay Schedule 9; and
(c) Remove the permit trigger for a second dwelling, or replacement dwelling on a site
where there will be a total of two (2) dwellings or less on the site, the rear dwelling is
not sited forward of the façade of the existing dwelling, or the development does not
propose any additional vehicle access points.
2.
(a) Remove the trigger for a payment of a Development Contributions Levy on any
development resulting in two (2) dwellings or less constructed on one lot.
3.
Refer all submissions that have not been resolved to the Panel appointed to consider
proposed Amendments C185 and C204.
4.
Authorise the Director Sustainable Development to make changes to Amendments C185
and C204, where the changes do not affect the purpose or intent of the Council adopted
Amendment.
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ITEM NO: 6.4.1
ROADS (cont’d)
MOTION
CRS GLENN GOODFELLOW / ADELE HEGEDICH
That Council
In its submission to the Panel Hearing, adopt a position in support of Amendments C185 and
C204 as outlined below.
1.
where there will be a total of two (2) dwellings or less on the site, the rear dwelling is
not sited forward of the façade of the existing dwelling, or the development does not
propose any additional vehicle access points.
2.
(a) Remove the trigger for a payment of a Development Contributions Levy on any
3.
Refer all submissions that have not been resolved to the Panel appointed to consider
proposed Amendments C185 and C204.
4.
Authorise the Director Sustainable Development to make changes to Amendments C185
Amendment.
The MOTION was put and LOST.
ALTERNATIVE MOTION:
CRS HEATHER MARCUS / INTAJ KHAN
That Council:
1. After considering late submissions, Council abandon Planning Scheme Amendments C185
and C204.
2. Advise all submitters of the outcome of the Amendment process.
3. Advise the Minister for Planning of the decision to abandon Amendments C185 and C204 in
accordance with section 28 of the Planning and Environment Act 1987.
4. Advise Planning Panels Victoria that a Panel Hearing is no longer required.
The ALTERNATIVE MOTION was then put and CARRIED.
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ITEM NO: 6.4.1
ROADS (cont’d)
CR GLENN GOODFELLOW CALLED FOR A DIVISION ON THE VOTE.
The DIVISION was taken and the names of the Councillors voting FOR and AGAINST were as
follows:
FOR
Councillor Brittan
Councillor P Gibbons
Councillor J Gibbons
Councillor Khan
Councillor Marcus
Councillor Maynard
Total (6)
AGAINST
Councillor Fairclough
Councillor Goodfellow
Councillor Gupta
Councillor Hegedich
Councillor Wharrie
Total (5)
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ITEM NO: 6.4.1
ROADS (cont’d)
1.
Background
At the Ordinary Council Meeting on 24 June 2013, Council resolved to adopt the Tarneit and
Sayers Road Neighbourhood Character Investigation Report. At the same meeting, Council
resolved to seek authorisation from the Minister for Planning to Prepare Amendments C184 and
C185 to the Wyndham Planning Scheme and to put in place both interim and permanent
controls in the form of a Design and Development Overlay (DDO9). At its meeting on 24 June
2013, Council also directed officers to investigate a mechanism for collecting financial
contributions from developers to retrofit existing infrastructure to cope with the population
density being proposed.
DDO9 has been implemented into the Planning Scheme on an interim basis to provide design
controls whilst the permanent controls were tested through the Planning Scheme Amendment
Process via Amendment C185. Amendment C185 was exhibited from 29 August – 4 October
2013. Eight (8) submissions were received during this exhibition period.
At the Ordinary Council Meeting on 25 August 2014, Council resolved to seek authorisation
from the Minister to prepare and give notice of Amendment C204. Amendment C204 seeks to
implement a Development Contributions Plan (DCP) for the Tarneit and Sayers Road Precinct.
The proposed DCP has been prepared to fund the design and construction of a series of
service roads providing access to residential properties within the amendment area.
Amendment C204 was exhibited from 27 November 2014 to 12 January 2015 and three (3)
submissions were received during this period.
Given the similarity of the issues between Amendment C185 (Implementing the Design and
Development Overlay) and C204 (Implementing the DCP), it was determined that Amendment
C185 should wait for Amendment C204 to be exhibited prior to being referred to Planning
Panels Victoria. This will ensure that issues common to both amendments can be considered
together.
At the Ordinary Council Meeting on 23 March 2015, Council resolved to refer all unresolved
submissions to Amendments C185 and C204 to an Independent Panel. A Directions Hearing
was held on 1 May 2015. In the days prior to the Directions Hearing, eighteen (18) late
submissions were received. A number of submitters requested additional information, the
further information was provided to all parties affected by the amendment. In response to these
requests, Council requested Planning Panels Victoria to put the proposed panel hearing on hold
to allow Council time to consider the further late submissions received.
The information for Amendments C185 and C204 was made available for a further two weeks
with further submissions closing on 18 May 2015. A further 42 submissions were received
during this period. In total 70 submissions have been received from 49 submitters to
Amendments C185 and C204.
Page 80 of 274
FILE NO: 00/000
ITEM NO: 6.4.1
ROADS (cont’d)
At the Ordinary Council Meeting on 24 July 2015, Council considered a recommendation to:
1. Make the following changes to Amendment C185 –
where there will be a total of two (2) dwellings or less on the site, the rear dwelling is not
sited forward of the façade of the existing dwelling, or the development does not propose
any additional vehicle access points.
2. Make the following changes to Amendment C204 –
a. Remove the trigger for a payment of a Development Contributions Levy on any
3. Refer all unresolved submissions to the Panel appointed to consider proposed Amendments
C185 and C204.
4. In its submission to the Panel Hearing, adopt a position in support of Amendments C185
and C204.
5. Authorise the Director Sustainable Development to make changes to Amendments C185
Amendment.
A report was considered by Council at its Ordinary Council Meeting on 24 July 2015. However,
as no formal resolution was reached and to advance the planning process, this report has been
resubmitted for consideration.
2.
Discussion
Amendment C185
Amendment C185 has been prepared to implement the Tarneit and Sayers Road
Neighbourhood Character Investigation Report prepared by Planisphere on behalf of Council.
The report provides a detailed character assessment of the study area. The report also provides
a ‘preferred character statement’ to guide the future development of the amendment area, and
provides recommendations for design objectives and design responses to ensure that new, infill
development is complementary to the existing built form and character of the area. The
proposed DDO9 has been drafted to give effect to the Neighbourhood Character Investigation
report through design objectives, permit triggers and design requirements to guide the planning
and assessment of new development in the amendment area. It supports the intensification of
the area in a manner which respects character.
C204 – Tarneit and Sayers Road Development Contributions Plan
Amendment C204 seeks to implement the Tarneit and Sayers Road Development Contributions
Plan (DCP). The DCP has been prepared by Urban Enterprise on behalf of Council to fund the
design and construction of seven (7) service roads along the Tarneit and Sayers Road
amendment area.
Page 81 of 274
FILE NO: 00/000
ITEM NO: 6.4.1
ROADS (cont’d)
The DCP has been prepared as the infill development that has commenced in the amendment
area will generate significant additional uncoordinated vehicle movements in the local area. It
has been identified that to ensure road access continues to meet the industry accepted
AustRoads Guidelines, and to ensure that access to the sites does not detriment the continued
safe and efficient operation of Tarneit and Sayers Roads, a series of service roads is required.
The service roads will limit direct access to Tarneit and Sayers Roads to a series of coordinated
points and thereby reduce the impact of the intensification of development on the operation of
Tarneit and Sayers Roads.
A key consideration in the preparation of the amendment is the ongoing concern from the
community that about infrastructure keeping pace with growth in the municipality. This feedback
has been reinforced in the results of the Wyndham 2040 consultations that have occurred
throughout Wyndham.
Summary of Submissions
A total of 70 submissions have been made to Amendments C185 and C204, from a total of 49
submitters. A summary of the issues raised within the submissions received for Amendments
C185 and C204, and an officer response is included below –
Service Road
 Provision of a service road along Tarneit and Sayers Roads will have a detrimental impact
on the neighbourhood including risk of car accidents, noise pollution and congestion.
 Service roads will be used as ‘rat runs’ to beat the traffic.
 Service roads are not required as other mechanisms such as road signs, road humps, lights,
cameras and wider flared driveways will cater for the increase in traffic volumes.
 Non-residential land uses such as Church, 7-Eleven, schools and activity centres all exist in
the amendment area without a service road, and do not cause any traffic issues.
 Dual carriageway is required, rather than a service road to resolve the traffic issues in the
area.
 Concern with the justification of the service road.
 No cost benefit analysis of complying with requirements, compared to not complying with
requirements.
Council has sought traffic engineering advice regarding the necessity of the service road. The
advice has confirmed that the Planning Scheme clearly discourages the direct access to lots
fronting arterial roads, directing instead to the adoption of service roads, side or rear access
lanes, access places or access streets. The advice has also confirmed that the proposed series
of service roads is in accordance with the network management methods outlined in the
AustRoads Guidelines.
Council’s Traffic Engineering Department has advised that currently, planned upgrades to
Tarneit and Sayers Roads are intended to resolve the issues associated with the increase in
through-traffic generated by surrounding developments. The service roads are needed to
reduce the number of access points to Tarneit and Sayers Roads to ensure the continued
unimpeded flow of traffic in accordance with AustRoads Guidelines. Alternative mechanisms
raised in the submissions cannot achieve this outcome.
Page 82 of 274
FILE NO: 00/000
ITEM NO: 6.4.1
ROADS (cont’d)
Non-residential land uses such as those found in activity centres, access roads via a restricted
number of access points, to prevent the issues that are seen from having multiple crossovers. It
is standard practice in the development of activity centres and other non-residential uses to
require the construction of traffic management mechanisms to coordinate access points, at the
cost of the developer.
Extent of the Amendment Area
 Property at 177 – 179 Bethany Road should not be included within the amendment. The
smaller lot size in conjunction with the proposed controls would render the property useless
as a residential site.
 The remainder of the one acre lots continuing east down Sayers Road to Morris Road
should be treated in the same manner as the lots that are the subject of this amendment.
 Reference to the Sayers Road neighbourhood should include both its north and south side.
The amendment area is identified as an area of large lots (approximately 4,000m2 each) on
Tarneit and Sayers Roads, within the General Residential Zone (GRZ). This has been termed
‘neighbourhood’ for the purpose of this amendment to reflect the unique characteristics that
define the area.
The lots on the north side of Sayers Road are not included within the definition of
‘neighbourhood’ for the purposes of this amendment. The characteristics of the area and the
development pressures on the north side of Sayers Road are different from the pressures and
character of the area on the south side.
The lots located further east on Sayers Road are located within the Low Density Residential
Zone (LDRZ). The LDRZ has more onerous development standards than the GRZ, including a
greater minimum lot size, reducing the ability for the lots to be subdivided. It is unlikely that this
zoning will change, therefore, it is not considered appropriate to enlarge the amendment area to
include the additional lots.
Council officers agree with the submission to remove 177 – 179 and 181 Bethany Road (as
shown in Attachment A) from the amendment area. The inclusion of these lots has been as a
result of a drafting error. Council officers recommend that the amendment area be altered to
remove lots 177 – 179 and 181 Bethany Road from the amendment area – this will then form
the boundary of the amendment area that will be presented to Planning Panels for their
consideration.
Proposed Controls Contained in the Design and Development Overlay – Schedule 9
 The amendment is too prescriptive – Council should use discretion on a case by case
approach to resolve issues.
 Variation of the standard Res-Code provisions such as setbacks, site coverage and garages
by the proposed DDO is unfair and prejudicial to other developments. The variation of these
provisions may prevent the development of outbuildings on existing dwellings.
 A number of existing dwellings would not comply with the draft provisions.
 Front fence permeability requirements will prevent residents from being able to dampen
traffic noise throughout the night.
Page 83 of 274
FILE NO: 00/000
ITEM NO: 6.4.1
ROADS (cont’d)
 The Lots which are the subject of this amendment should be able to develop in a similar
manner to those smaller lots outside the amendment area – with a greater portion of site
coverage and smaller setbacks.
 Inference that garages are predominately not visible is incorrect, therefore, the requirement
that garaging and parking of vehicles to be at the rear of the development should not be
included.
 Agree with the 9m height restriction.
 Impossible to provide canopy trees within the 20m front setback.
The need to ensure new development respects the existing character is well entrenched within
the Victorian planning system. The purpose of the General Residential Zone contained within
Clause 32.08 of the Wyndham Planning Scheme states that the purpose of the zone is,
amongst others, ‘to encourage development that respects the neighbourhood character of the
area’. Further, Clause 54.02-1 provides neighbourhood character objectives within the scheme.
Standard A1 of ResCode requires that ‘proposed design must respect the existing or preferred
neighbourhood character and respond to the features of the site’.
The Tarneit and Sayers Road Neighbourhood Character Investigation Area report has provided
an assessment of the character of the area and has developed a future character statement,
design objectives and guidelines to guide the development of the area in the future. To ensure
that infill development meets the objective of the zone, and standard A1 of ResCode, it is
considered appropriate to vary the standard provisions of ResCode to provide a precinct
specific response. This will provide a clear assessment framework for future applications, to
ensure any infill development will be respectful of the existing character of the study area, and
will minimise any impact on the use and enjoyment of any neighbouring landowners.
The controls contained within the draft DDO9 contain a mixture of mandatory (written as must)
and discretionary (written as should) controls. It is considered that allowing Council discretion in
areas such as site coverage, permeability, design response, fence permeability and building
form and mass will allow individual circumstances to be considered, and a decision to be made
that can cater for the individual circumstances of a site and design.
The proposed design controls will not be applied retrospectively to any dwellings or structures.
These provisions will be used to assess new dwellings or structures within the amendment area,
where they trigger a planning permit.
Of the 20m setback established in the draft DDO9, 8m of this is to be set aside for landscaping.
It is considered an 8m setback is sufficient space for the provision of a canopy tree.
The proposed controls provide greater certainty and consistency for redevelopment as a
precinct, rather than on a site by site basis.
Property Valuation
 Proposed restrictions will have a devaluing effect on property.
Property values are impacted by multiple factors such as the current economic climate, and
availability of product on the housing market. Given the variable, and complex nature of
property valuations, the Planning and Environment Act 1987 does not provide Council the ability
to consider property values in the determination of a Planning Scheme Amendment, or Planning
Permit.
Page 84 of 274
FILE NO: 00/000
ITEM NO: 6.4.1
ROADS (cont’d)
20m Front Setback
 Concern that Council is intending to compulsorily acquire the 20m front setback of all
properties.
 Concern regarding the interim use of the 20m if the service roads aren’t developed at the
time of handing over of the land.
The 20m setback provided for in the draft DDO9 is comprised of an 8m landscaping setback to
ensure future infill development maintains the existing character of the area, and a 12m setback
to provide the space for the development of a service road. The draft DCP has been prepared
to fund the planning and the construction of the service road. It is the intention of the
amendment that the 12m setback for the service road be handed over to Council via a condition
on a permit at time of subdivision. Council has not indicated a desire to compulsorily acquire this
12m setback. Therefore, if a landowner does not choose to lodge an application to develop the
land, then there will be no trigger to hand over the 12m of land. It should be noted that there will
be no transfer of ownership of the 8m landscaped land – this will remain in the ownership of the
landowner.
Council officers acknowledge that the breakdown of the use of the 20m setback has not been
clearly outlined in the draft DDO9. Council officers recommend that Council resolve to clarify the
proposed breakdown of the 20m setback within DDO9 to demonstrate the 20m setback is to
comprise of 8m landscaping, and 12m service road.
The 12m service road area is likely to be used for interim access to sites, prior to the
construction of the service road. The particulars of the arrangement will be determined at the
planning permit stage.
Implementation of the Service Road
 Service roads will never be constructed as it is dependent on every block in the section
being developed – the areas where they will be developed will be disjointed and an eyesore.
 Relocation of the services in the road reserve should not be at the cost of the applicant.
Council officers understand that the nature of development in this area is likely to be
fragmented, over a long period of time. However, it is still important that the impacts of the
additional vehicle movements triggered by the development are adequately resolved in the
interim period without prejudicing the ultimate design control.
The ultimate concept designs for this area show a series of short service roads, generally
located between the side access streets. It is understood that it is likely that a number of
properties will choose not to redevelop, and therefore not trigger the construction of a service
road for that frontage. Where a single property has developed on its own then an interim access
solution can be developed through the permit process. As properties develop adjacent to each
other shorter sections of service road can be developed. This will allow the benefit of the service
road to be obtained without having to wait for all properties to be redeveloped.
Council routinely requires land that is being handed over to Council for infrastructure provision
to be free of encumbrances such as buried services. It is not considered appropriate to vary this
requirement in this circumstance.
The draft DDO9 provides the framework for a more intensive use to be achieved and it is
envisaged that while not short term, the objectives will be achieved.
Page 85 of 274
FILE NO: 00/000
ITEM NO: 6.4.1
ROADS (cont’d)
Operation of the Development Contributions Plan
 Compensation should be provided for the land to be acquired.
 Question the apportionment of costs. Others outside the amendment area will gain benefit
from the amendment.
Safe and efficient access that is not to the detriment of existing roads and public safety is
required to be provided in all developments. It is standard operating practice for development
that requires additional road access to set-aside land for the development of roads and
drainage infrastructure, and handover this land to the relevant management authority. In the
case of this development, it is the land required for the development of a service road and
Wyndham City is the relevant management authority. This is routinely seen in the greenfields
development occurring in the Wyndham growth areas, and land is handed over without any
compensation payable.
The trigger for the need of a service road is directly related to the intensification of development
in the residential area. The intensified development is anticipated to result in demand for
increased, uncoordinated access to Tarneit and Sayers Road. Should this access be allowed to
occur, it is anticipated that this will have a negative impact on the existing operation of Tarneit
and Sayers Roads. Therefore, given the demand for the service roads are directly linked to the
intensification of development in the amendment area and only used to provide access to the
proposed developments, then it is appropriate that the DCP apportion 100% of the cost of the
service road to the properties subject to the DCP.
Similar comparisons can be drawn between surrounding activity centres and this circumstance.
In these instances, the applicant is required to fund 100% of the cost of the traffic management
mechanisms including turning lanes and in some instances, signalised intersections. Service
roads are also provided routinely by developers of new residential subdivisions to provide
access to lots fronting arterial roads.
Triggers for Complying with the Provisions of the Amendment
 Question the implementation of the controls if dwellings were developed at the rear of the
existing dwelling.
 The landowners have varied aspirations for development.
Concern has been expressed in a number of submissions that the proposed controls in the DCP
and DDO9 will be triggered in the development of outbuildings, or second dwelling on the site
thereby rendering putting a second dwelling or a dependent persons unit on a property
unfeasible.
Page 86 of 274
FILE NO: 00/000
ITEM NO: 6.4.1
ROADS (cont’d)
Council officers acknowledge that there are varied levels of development aspirations within the
amendment area. There is a need to facilitate a reasonable level of intensification, whilst still
preserving the use and enjoyment of the land for those residents who choose not to redevelop.
Council officers acknowledge the need to ensure that dwelling diversity is protected and
encouraged. Therefore, officers recommend a number of changes to the amendment to ensure
existing residents can continue to alter their existing dwellings, construct outbuildings and
construct a second dwelling on the site without triggering being impacted upon by the proposed
DDO9 and DCP. The changes recommended by Council officers to achieve this include Amendment C185 – DDO Schedule 9
Amend the draft DDO Schedule 9 to:
 Provide greater certainty regarding the 20m front setback requirement. This will clarify that
of the 20m setback – 12m is to be used for a service road and 8m is to be used as a
vegetated setback.
 Remove the permit trigger for a second dwelling, or replacement dwelling on a site where
there will be a total of two (2) dwellings or less on the site, the rear dwelling is not sited
forward of the façade of the existing dwelling, and the development does not propose any
additional vehicle access points.
Amendment C204 – Development Contributions Plan
Amend the draft schedule and DCP to:
 Remove the trigger for payment of a Development Contributions Levy on any development
resulting in two (2) dwellings or less to be constructed on one lot.
Council officers consider these alterations to the proposed planning scheme controls will protect
the ability of existing landowners to construct a second dwelling, or an outbuilding or extension
to an existing house without triggering a development contributions levy payment, or the
provisions contained in the draft DDO9. It is considered that this will allow family members to be
accommodated on the existing site, or provide a level of dwelling diversity without compromising
the strategic intent of these amendments.
It is considered acceptable to allow up to two (2) dwellings to be constructed on a lot without
triggering the requirements of the DCP, as the two (2) dwellings will be able to utilise existing
crossovers without any negative impact on the operation of the surrounding road network. It is
considered any development resulting in three (3) dwellings or more constructed on a lot will
begin to fragment the land, and prejudice the ability to meet the strategic intent of this
amendment to be met in the future, in addition to impacting on the safe operation of Tarneit and
Sayers Roads.
Should development be proposed of a greater scale or intensity, the provisions of DDO9 and
the Development Contributions Plan would be triggered. This will preserve the ability for existing
landowners to continue to live on their properties, whilst providing an opportunity for those that
wish to develop to do so in a manner that is not detrimental to the existing character, and
infrastructure of the area.
Page 87 of 274
FILE NO: 00/000
ITEM NO: 6.4.1
ROADS (cont’d)
Process
 The amendment is hard to understand and is confusing – not enough information is included
in the amendment document.
 Insufficient time was provided to make submissions over the Christmas holidays.
Both Amendments C185 and C204 have been prepared and exhibited in accordance with all the
legislative requirements of the Planning and Environment Act 1987. In April 2015, Council was
contacted by a number of residents seeking to make late submissions, and obtain further
information about the amendments. In light of the late submissions and the information
requests, Council provided a further opportunity for submissions to be made over and above the
requirements of the Planning and Environment Act 1987.
Implications of Abandoning the Amendments
Traffic Impacts
Council’s engineers have undertaken an analysis of the impact that the anticipated volume of
development would have upon the operation of Tarneit and Sayers Roads, should these
amendments not proceed.
It has estimated that if all lots that are contained within the draft Amendment C204 boundary
develop with an average 20 dwellings density, there would be an additional 5,800 vehicle
movements per day on Tarneit Road and 3,400 on Sayers Road.
The anticipated result of these additional vehicle movements gaining direct access, rather than
access through a controlled point such as a service road, would be an increased likelihood of
frequent rear end accidents. Council officers sought advice from Ratio Consultants regarding
the appropriateness of the proposed traffic management mechanisms. Ratio has confirmed that
following a review of Australian and overseas experience, that an increased frequency of
access to rural and urban arterials will inevitably lead to increases in crashes. On urban arterial
roads, allowing direct access and frequent minor junctions can increase the casualty crash rate
by 30% on divided roads and 70% on undivided roads.
In addition to the increase in traffic accidents in the area, it is anticipated that the function of
Tarneit and Sayers Roads would be severely compromised. The role of Tarneit and Sayers
Roads is a ‘mobility function’ – this means its role is to move traffic safely and efficiently through
the area. It is anticipated that should more intensive development take place, with direct access
to these arterial roads, then the function of the left lane of these roads would deteriorate to
provide an access function for this precinct. It is anticipated that this would reduce traffic flow in
the area and cause flow on impacts to the wider Wyndham road network.
Page 88 of 274
FILE NO: 00/000
ITEM NO: 6.4.1
ROADS (cont’d)
Scale of Development
Council officers consider that the scale of development that is appropriate in the Tarneit and
Sayers Road Precinct is directly tied to the availability of infrastructure in the area. The
amendments, as drafted, seek to ensure sufficient road infrastructure (in this case a service
road) is in place to allow intensification of the residential land uses in this area. This has been
reflected in the Housing and Neighbourhood Character Strategy. Should these amendments be
abandoned, it is considered that the potential impacts on the transport infrastructure of
Wyndham are too onerous – and it would be appropriate to restrict the intensity of development
to a level that would not have a significant impact on the existing infrastructure. To achieve this,
officers have recommended that should this amendment not proceed, that the Tarneit and
Sayers Road precinct be changed to the Limited Incremental Change area in the Housing and
Neighbourhood Character Strategy being considered by Council also on this agenda. The
Limited Incremental Change Area will be implemented via the Neighbourhood Residential Zone
which is likely to restrict development on the properties to an additional one or two dwellings per
property.
Conclusions
Following the consideration of submissions and the potential implications of Amendments C185
and C204 not proceeding, it is recommended that Council request officers to make a number of
changes to the amendment to reflect concerns raised in submissions to the amendment, and
refer the submissions to Planning Panels Victoria for an independent review of the amendment
and submissions. The changes recommended include –
C185 – Design and Development Overlay
 Removal of lots 177-179 and 181 Bethany Road from the amendment area as shown in
Attachment A ;
 Provide a breakdown of the 20m setback within the wording of DDO Schedule 9;
 Remove the permit trigger for a second dwelling, or replacement dwelling on a site where
there will be a total of two (2) dwellings or less on the site, the rear dwelling is not sited
forward of the façade of the existing dwelling, and the development does not propose any
additional vehicle access points.
C204 – Development Contributions Plan
 Remove the trigger for payment of a Development Contributions Levy on any development
resulting in two dwellings or less constructed on one lot.
3.
City Plan/QCP
2.3 Sustainable Growth - To ensure Wyndham's population growth is matched by the
development of new physical, social and economic infrastructure, while protecting the City's
existing assets and natural environment.
4.
Council Policy
Amendment C185 proposes to put in place design controls to ensure infill development within
the amendment area respects the existing character of the precinct, and ensures land is
available for the construction of infrastructure.
Page 89 of 274
FILE NO: 00/000
ITEM NO: 6.4.1
ROADS (cont’d)
Amendment C204 will provide controls within the Wyndham Planning Scheme to allow Council
to recuperate the cost of retrofitting infrastructure to cope with the intensification of residential
land uses.
5.
Should a Development Contributions Scheme not be incorporated into the Planning Scheme
then Council will be burdened with the cost of construction of the required service roads. This
may present a precedent for dealing with similar circumstances in other areas of the
municipality in the future.
Council must bear the cost of the amendment process, including the cost of Panel hearings,
legal representation, and any expert evidence necessary to support the amendment.
6.
Social Implications
It is not considered that the introduction of a Development Contributions Overlay, or a Design
and Development Overlay will have any direct social implications.
7.
Amendment C185 seeks to put in place additional front, rear and side setbacks that will allow
the retention of existing canopy trees which will have positive impacts on the environment.
8.
Should the proposed amendment be gazetted, property owners will be required to pay a
development contribution levy at the time in which they redevelop their properties.
9.
Options
Pursuant to Section 23 of the Planning and Environment Act 1987, after considering a
submission which requests a change to the amendment, the planning authority must:
a) Change the amendment in the manner requested; or
b) Refer the submission to a Panel appointed under Part 8 of the Planning and Environment
Act 1987; or
c) Abandon the amendment or part of the amendment.
It is recommended that Council make changes to the amendment as recommended in the body
of the report, and refer all unresolved submission to a Panel appointed under Part 8 of the
Planning and Environment Act 1987.
10. Community Consultation
Consultation for Amendments C185 and C204 was undertaken in accordance with the
legislative requirements of the Planning and Environment Act 1987. In addition to the legislative
requirements the amendments were made available for a further two weeks to encourage
additional submissions.
Two (2) Planning Forums have been held for the amendments to give submitters the opportunity
to present to Councillors and Council officers regarding their submissions.
Page 90 of 274
ATTACHMENT NO: 1 - C185 AMENDED SCHEME AMENDMENT
BOUNDARY
ITEM NO: 6.4.1
Page 91 of 274
FILE NO: 00/000
ITEM NO: 6.4.2
WYNDHAM HOUSING AND NEIGHBOURHOOD CHARACTER STRATEGY
Summary
The purpose of this report is to recommend that Council adopt the Wyndham Housing and
Neighbourhood Character Strategy (the Strategy).
The Strategy has been prepared to provide:
 A twenty-year plan to manage housing growth and change across all residential areas in the
municipality.
 A detailed assessment of neighbourhood character as well as design and development
occurring within the City’s residential areas.
 Design guidance for built form.
 An implementation plan of actions that should be undertaken to achieve the vision and
objectives set out in the plan in the coming years.
 A framework for the implementation of the new residential zones.
The Strategy will be implemented via a series of Planning Scheme Amendments to update the
Municipal Strategic Statement, make changes to the Neighbourhood Character Local Planning
Policy and rezone areas of the municipality in line with the boundaries shown in the Residential
Framework Plan contained within the Strategy.
Attachments
1.
2.
3.
4.
5.
6.
7.
Incremental Change Areas
Limited Change Areas
Substantial Change Areas
Consultation Summary Report - printed in separate document
Tarneit and Sayers Road Precinct
Wyndham Housing and Neighbourhood Character Strategy - printed in separate document
Wyndham Neighbourhood Character Paper - printed in separate document
Principal Planning Projects Officer - Kelly Archibald
Key Issues



Criteria for applying the new residential zones
Consideration of submissions
Implementation of new residential zones
Page 92 of 274
FILE NO: 00/000
ITEM NO: 6.4.2
WYNDHAM HOUSING AND NEIGHBOURHOOD CHARACTER STRATEGY (cont’d)
RECOMMENDATION
That Council:
1.
Adopt the Wyndham Housing and Neighbourhood Character Strategy and Wyndham
Neighbourhood Character Paper dated August 2015, on the condition that:
a.
The implementation plan is reported back to Council before commencing any further
work; and
b.
Planning Scheme Controls that respond to precinct-specific issues are developed in
collaboration with Councillors.
2.
Should Planning Scheme Amendments C185 or C204 not proceed, instruct Council
Officers to amend the adopted Housing and Neighbourhood Character Strategy to show
the Tarneit and Sayers Road Precinct as Limited Incremental Change in recognition of the
infrastructure constraints associated with the area.
MOTION
CRS JOHN GIBBONS / BOB FAIRCLOUGH
That Council:
1.
Adopt the Wyndham Housing and Neighbourhood Character Strategy and Wyndham
Neighbourhood Character Paper dated August 2015, on the condition that:
a.
The implementation plan is reported back to Council before commencing any further
work; and
b.
Planning Scheme Controls that respond to precinct-specific issues are developed in
collaboration with Councillors.
2.
Should Planning Scheme Amendments C185 or C204 not proceed, instruct Council
Officers to amend the adopted Housing and Neighbourhood Character Strategy to show
the Tarneit and Sayers Road Precinct as Limited Incremental Change in recognition of the
infrastructure constraints associated with the area.
(CARRIED)
Page 93 of 274
FILE NO: 00/000
ITEM NO: 6.4.2
1.Background
New Residential Zones were introduced to the Victoria Planning Provisions in June 2013. In
order to apply the new residential zones, councils are required to undertake the preparation of
strategic planning studies that analyse the future housing needs of the municipality. The study
would outline particular issues that need to be resolved and provide a methodology for the
location of high, medium and low growth areas in the municipality supporting the new zones.
In addition to the need to apply the new zones, Wyndham is now experiencing a greater level of
infill development throughout existing suburbs than has previously been experienced. This
redevelopment has involved the replacement of existing single residences with dualoccupancies or multi-unit developments within established areas.
In order to respond to these pressures, it was identified that Wyndham City should undertake
the preparation of a Housing and Neighbourhood Character Strategy.
Council has appointed Planisphere, in conjunction with Urban Enterprises, to prepare the
Wyndham Housing and Neighbourhood Character Strategy (the Strategy).
The Strategy builds upon the work undertaken during the preparation of the Neighbourhood
Character Scoping Study (Scoping Study) that was adopted by Council at its Ordinary Council
Meeting on 24 September 2012. The Scoping Study identified broad neighbourhood character
issues within the municipality, and undertook a broad mapping of character types through the
existing residential areas of Wyndham. Amendment C192, replacing the existing Local
Planning Policy Framework (LPPF) at Clauses 21 and 22 of the Wyndham Planning Scheme,
gazetted 28 May 2015, introduced the findings of the Scoping Study into the Wyndham
Planning Scheme.
Once adopted, the Strategy will provide the strategic direction for the future residential growth
and development of Wyndham. The Strategy will then inform the preparation of a series of
Planning Scheme Amendments to implement the new residential zones into the Wyndham
Planning Scheme, and update clauses in the Municipal Strategic Statement and existing Local
Planning Policy. In addition, the Strategy provides for a number of strategic actions in the key
housing policy areas affecting Wyndham to guide future work to be undertaken in this area.
Once the Strategy has been adopted by Council, an implementation plan for the Strategy will be
prepared and presented to Council for endorsement, and guide business plans for various
departments across Council.
2.
Discussion
Planisphere was appointed by Wyndham City in September 2014 to prepare the Wyndham
Housing and Neighbourhood Character Strategy. The Strategy has been overseen by the
Housing and Neighbourhood Character Strategy Steering Committee consisting of Cr. John
Gibbons, Director Sustainable Development, Town Planning Manager and representatives of
Strategic Planning, Engineering, Urban Design & Landscape and Social Development.
Council has also been briefed on the project at key junctures including:
 Background and issues and opportunities analysis.
 Testing the Strategic Contents of the report.
 Draft Strategy for public comment.
 Final Strategy for endorsement.
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ITEM NO: 6.4.2
The Strategy has been undertaken in a series of stages, detailed below –
Stage 1 – Inception
Stage 2 – Background Issues and Opportunities Analysis
Stage 3 – Neighbourhood Character Investigation
Stage 4 – Strategic Directions Discussion Paper
Stage 5 – Draft Housing and Neighbourhood Character Strategy
Stage 6 – Final Housing and Neighbourhood Character Strategy
The Strategy
The Strategy seeks to provide a framework to guide the growth and change of residential areas
in Wyndham. The Strategy encompasses two pieces of work - a Housing Strategy and a
Neighbourhood Character Study.
The housing component of the Strategy considers wide-ranging housing issues affecting the
municipality. The Strategy has undertaken a housing capacity analysis to determine the future
housing needs for Wyndham and to ensure that enough residentially zoned land is available
within the municipality to provide for the future population. Using this as a guide, a Housing
Framework plan has been prepared. This framework plan considers the future needs of the
population in conjunction with sound strategic planning principles to provide a framework to
outline the appropriate locations for high, medium and low density residential development.
The Strategy also considers the wider issues of Housing Diversity and Type; Affordability; and
Sustainability to provide objectives and actions for Wyndham to work towards and to start to
tackle these issues in Wyndham.
The other major component of the Strategy is Neighbourhood Character. A Neighbourhood
Character Paper has been prepared which provides a detailed assessment of the design and
development occurring within the City’s residential areas, and provides an analysis of the
character issues of the municipality.
The Neighbourhood Character Paper sits in conjunction with the Housing Strategy, and has
been used to inform the preparation of the housing framework plan. The Character Paper
provides a detailed explanation of the different character types within the municipality, and the
individual design elements that contribute to this character.
The Neighbourhood Character Paper will also provide significant input into the development of
precinct specific planning controls that will respond to unique needs of different precincts. The
Neighbourhood Character analysis was undertaken via a field survey and desktop analysis of
the street layout, built form and landscaping. This was then used to determine ‘character types’
and, where necessary, detail key elements and values in sub-precincts. The character types
and precincts have been used to develop ‘preferred future character’ objectives and aid the
preparation of area specific planning scheme controls.
A discussion of the key elements of the Strategy is included below.
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ITEM NO: 6.4.2
Vision
The vision provides overarching strategic objectives to guide housing growth and change
across Wyndham’s residential areas. The vision reads as follows:
‘The City of Wyndham will contain a variety of dwelling types, designs and lot sizes
which meet the needs of the current and future residents. Housing will be affordable,
environmentally sustainable and responsive to its surrounding context.
Medium and high density housing will be located in walkable catchments around
public transport networks and activity centres. Lower density housing will be
retained and protected in the City’s semi-rural suburbs.
Residential streets will be leafy and green, with substantial landscaping within the
public and private realm. New housing will be well designed and contribute to the
area’s preferred neighbourhood character. New housing will enhance Wyndham’s
great community spirit and sense of identity.’
Housing Framework Plan
The Housing Framework Plan delineates and describes the areas for substantial, incremental
and limited change. These areas will provide the basis for the application of the new residential
zones, and other planning controls as appropriate.
Criteria have been developed to create a consistent and justifiable basis for the application of
the change areas, and in turn the application of the new residential zones. In the preparation of
the criteria used in this Strategy, an analysis of Planning Panel Reports relating to Housing
Strategies being implemented in other municipalities has been undertaken. The feedback
provided from other municipalities has informed the preparation of Wyndham’s draft criteria. In
particular it has been noted that Planning Panels have advised that clear, consistent criteria
should be used in the identification of the change areas. Where other councils have deviated
from these principles, Panel Reports have indicated that this is not appropriate and have either
recommended abandoning that part of the amendment, or for the council to make significant
changes.
The criteria have also built upon established planning principles that are contained within
Clause 21.02 of the Wyndham Planning Scheme. Clause 21.02 states that higher density
residential and mixed use development should be concentrated within 400-800 metres of
existing and planned rail stations.
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ITEM NO: 6.4.2
The Housing Framework Plan provides for three principle change areas, with a number of subcategories under these. The change areas have been prepared to be able to directly translate to
the new residential zones. The implementation phase of the Strategy will involve the preparation
of Planning Scheme Amendments to implement the new residential zones, based on the areas
shown in the residential framework plan.
Table 1 below shows the housing change areas, proposed residential zones and the criteria
used to apply the change area. Change area maps have been attached to this report (refer
Attachments 1, 2 and 3).
CHANGE AREA
LIMITED CHANGE
Areas with significant established
neighbourhood character, heritage and
environmental values, or development
constraints.
PROPOSED
RESIDENTIAL ZONE
Neighbourhood
Residential Zone
Some areas with larger (than average) lot sizes,
sensitive residential interfaces and special
neighbourhood character.
Areas generally not within walking distance of
key public transport routes or activity centre
catchments and having no significant heritage /
character values.
General Residential
Zone
Areas within 800m of train stations and large
activity centres and within 400m of
neighbourhood activity centres and the PPTN.
Areas within walking distance (400m) priority
PPTN bus routes.
Allows for modest growth and a variety
of medium density housing types which
respect the preferred neighbourhood
character.
Future housing ranging from detached
dwellings, dual occupancies to multidwelling developments, townhouses
and low-rise apartments.
INCREMENTAL CHANGE WITH ACCESS
SUBSTANTIAL CHANGE - PPTN
Allows for minimal housing change due
to environmental / heritage /
neighbourhood character characteristics
of the area.
Future housing predominantly detached
dwellings and dual occupancies.
LIMITED INCREMENTAL CHANGE
INCREMENTAL CHANGE
CHARACTERISTICS
Residential Growth
Zone
SUBSTANTIAL CHANGE - TRAIN & LARGE
ACTIVITY CENTRE
Areas within walking distance (400m) of existing
and proposed train stations and large activity
centres.
Allows for housing growth and diversity
at increased densities.
Future housing includes higher density
types, particularly townhouses, units
and apartments.
SUBSTANTIAL CHANGE - STRATEGIC
OPPORTUNITY SITES
Sites larger than 1,000sqm not constrained and
accessible.
Diversity and Type
The Housing Diversity and Type chapter outlines objectives and actions relating to housing
design within Wyndham including - housing diversity, specialised housing types, design quality
and universal and multigenerational housing. A range of actions have been provided that will
assist Wyndham in achieving a diversity of housing stock that is well designed, and will provide
housing for groups with particular housing needs.
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ITEM NO: 6.4.2
Affordability
The Affordability chapter recognises that despite being more affordable for lower and middle
income home buyers, many residents in Wyndham are experiencing significant housing stress
and hardship. This chapter provides objectives and actions that will allow Council to form a role
in relation to this affordability issue. Actions are grouped relating to affordability and social
housing, including development of relationships and partnerships for successful delivery.
Sustainability
The Sustainability section outlines the opportunities available to Council to improve the
environmental performance of Wyndham’s new housing stock and to encourage a more
sustainable urban form. Objectives and actions relating to this issue have been provided.
Community Engagement
Community and stakeholder engagement has been a key foundation in the development of the
Strategy. This engagement has been undertaken in three key stages, a detailed summary of the
consultation has been provided in the consultation summary included in Attachment 4. A
summary of the consultation that has occurred, with a discussion of the key issues raised is
included below.
‘My Place’ Consultation
The ‘My Place’ consultation has occurred during Stage 2 of the project – where the focus was
on undertaking background analysis and investigation of housing issues and aspirations within
Wyndham. The information gathered in this stage was used to identify key built form features in
Wyndham’s different neighbourhoods, which was of particular relevance to analyse the
neighbourhood character of Wyndham’s neighbourhoods.
The consultation period in this stage occurred for three weeks – from 26 November to 19
December 2014. Consultation involved:



Wyndham Neighbourhood Listening Posts held in Tarneit and Werribee on 6 and 13
December 2014 respectively.
Information Bulletin and Feedback Form distributed via Council’s website, listening posts,
mailing list and Facebook.
An internal officer workshop undertaken on 18 December 2014.
62 community responses were received to this section of consultation. The key issues raised
include:
Things residents like about the character of their neighbourhood  Landscaping; and
 House Design.
Things residents disliked about the character of their neighbourhood  Landscaping;
 Maintenance; and
 Infrastructure.
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ITEM NO: 6.4.2
Main housing issues for Wyndham  Environmentally Sustainable Design;
 Housing for the aged/disabled;
 Ensuring a variety of housing types; and
 Infrastructure.
‘Creating Choices’ Consultation
The ‘Creating Choices’ consultation was undertaken to test the emerging strategic directions
and outcomes of the drafts that were being prepared. Targeted meetings were used to allow for
presentations and discussion. The purpose of this consultation was to consider changes to the
draft criteria to be used to determine the draft change areas considered in the Strategy, and
consider any infrastructure issues and constraints that may have an impact on the Strategy
raised by government agencies.
Events held included –
 Resident focus group with invited residents on 19 February 2015;
 Workshop with Council Officers and key government departments / agencies held on 30
January 2015; and
 Project Bulletin via Council’s website and mailing list.
Following this, the draft Strategy was prepared.
‘House This’ Consultation
The purpose of the ‘House This’ consultation was to gain feedback from key stakeholders and
the wider community on the draft Strategy. The information gathered in this stage has been
used to refine and finalise the Strategy.
Consultation occurred for a period of four weeks, from 11 May to 5 June 2015 and included –
 Bulletin and feedback form distributed via Council’s website;
 Article in April/May Wyndham News;
 Advertisements in the Star Weekly for three weeks;
 Facebook posts;
 Posters and postcards at key Council locations;
 Letters to key stakeholders;
 Three community drop in sessions – Werribee Plaza-Saturday on 16 May, outside Point
Cook Library on 23 May and Wyndham City Council Chambers on 27 May.
A total of 31 submissions were received, which have included a mix of feedback forms and
written submissions. A full summary of the submissions received is included in the Consultation
Summary Report. A discussion of the key issues raised, and the actions taken to resolve them
is included below.
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ITEM NO: 6.4.2
Substantial Change close to Werribee Town Centre
Council has received a submission objecting to the inclusion of land in the vicinity of Synnot and
Werribee Streets, Werribee (see Figure 1 below) being included in the substantial change area
and requesting that it be changed to the Limited Change Area. The submission also raises the
potential implications that being designated a Substantial Change Area may have on notice and
review rights currently available to residents of the area.
The area subject of this submission (shown in yellow) was previously included in Amendment
C150 proposing to rezone the area to Activity Centre Zone from Residential 1 Zone to
implement the Werribee City Centre Structure Plan. This area was designated for intensive
mixed use development through the Activity Centre Zone. This zone would also remove the
notice and review rights of third parties. In consideration of this submission, it was considered
appropriate to remove the area from the Activity Centre Zone as it would remove third party
review rights in a primarily residential area which was not integral to the Structure Plan
achieving its objectives.
The interface between the residential land and the Activity Centre Zone has been considered
carefully in the preparation of the Residential Framework Plan. The Activity Centre Zone is an
intensive zone which in its purpose encourages business, shopping, working, housing, leisure,
transport and community facilities at higher densities to make the optimum use of facilities and
services. It is considered that the proposed Residential Growth Zone is an appropriate transition
between the more intensive Activity Centre Zone and the General Residential Zone. This is
supported by the purpose of the Residential Growth Zone which encourages a scale of
development that provides a transition between areas of more intensive land use and areas of
more restricted housing growth. Additionally, the Residential Growth Zone retains the current
third party notice and review rights that this area currently enjoys.
In consideration of this transition, and the criteria of the Substantial Change Area which has
been developed in accordance with previous Planning Panel decisions and established
planning principles, it is considered appropriate to retain this area within the Substantial Change
Area.
With regard to the requested change to the Limited Change Area, it is not considered
appropriate as the area does not achieve any of the criteria identified for areas suitable for
inclusion in the Limited Change Area. In particular, the area –
 Is not currently located in a Heritage Overlay Precinct or existing or proposed
Neighbourhood Character Overlay;
 Does not fall within the rural garden and coastal garden character types;
 Does not have any significant infrastructure constraints; and
 Does not have any large minimum lot size controls.
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ITEM NO: 6.4.2
Therefore, the Steering Committee has decided not to make any changes to the residential
framework change areas and associated proposed zoning controls as a result of this
submission. It should be noted that residents will be provided with further opportunities to
consider the proposed zonings during the exhibition process of the planning scheme
amendments to implement the Strategy with the new residential zones.
Viva Energy Gas Pipeline
Viva Energy manage the Geelong – Newport White Oil Pipeline. This pipeline follows the
Princes Freeway, joining the Werribee railway line at approximately Ballan Road, following the
line of the railway until it reaches Hobsons Bay City Council. Viva Energy has objected to the
Strategy identifying land adjacent to the pipeline as substantial change. Viva has submitted that
due to health and safety grounds, and the potential for reduced access as a result of
intensification of residential land use, that land adjacent to the pipeline is inappropriate to be
designated as substantial change. Viva has requested that the area be delineated as a limited
change area as a mechanism to minimise future development and to allow tighter control of the
siting, built form and densities in the area.
The area in question has been designated as a Substantial Change Area in the Strategy in
recognition of its location in close proximity to the East Werribee Employment Precinct, in
between the Hoppers Crossing and Werribee Train Stations and adjacent to the Princes
Highway. It meets the criteria that have been set in the Strategy to delineate strategic growth
areas, and represents an important opportunity for Council to link the East Werribee
Employment Precinct and Werribee Town Centre Activity Centres.
In response to submissions and issues raised, the area has been retained as a Substantial
Change Area, however, it has been notated within the document that further work and
negotiation will be needed to be undertaken between Council and Viva Energy regarding the
mitigation of any risk associated with the intensification of residential land use adjacent to the
pipeline prior to rezoning. This work may include risk assessment measures as required under
the Pipelines Act 2005.
Management of Growth
A key theme that was seen through all submission phases on the Strategy, is overarching
community concern regarding the amount of growth occurring within Wyndham, and that the
infrastructure provision is not keeping pace with the growth. There is concern that Wyndham is
encouraging more residential development prior to resolving existing infrastructure shortfalls.
The Steering Committee acknowledges the current issues relating to infrastructure provision
within Wyndham. The Strategy highlights Wyndham’s role as an identified growth area – with
much growth and change occurring particularly within the Urban Growth Zone. The Strategy
seeks to put in place criteria directing the growth to the appropriate areas within the
municipality. The Strategy seeks to direct high and medium density housing growth to areas
which are well serviced by infrastructure – such as around activity centres, train stations and
along the principal public transport network, and to restrict growth in areas which are not well
serviced or have fundamental development constraints. It is considered that this Strategy will
provide greater certainty to all residents to where growth will be encouraged or discouraged,
and also aid Council in advocating for improved infrastructure in the substantial change areas.
Page 101 of 274
FILE NO: 00/000
ITEM NO: 6.4.2
Tarneit and Sayers Road Precinct
In the consultation version of the Draft Strategy, the Tarneit and Sayers Road Precinct (see
attachment) was identified as an Incremental Change Area. During consultation, a submission
was received regarding the area questioning why this had been designated as incremental
change, when it is well serviced by bus services and surrounding areas were notated as
substantial change.
The Steering Committee reconsidered this designation, particularly in light of proposed Planning
Scheme Amendments C185 and C204. These amendments have recognised that this precinct
is undergoing a period of change – the amendments seek to put in place provisions including a
Design and Development Overlay and a Development Contributions Plan Overlay. These draft
provisions put in place design controls such as setbacks and site coverage to ensure
development is respectful of the existing character of the area, and seeks to implement a
Development Contributions Plan Overlay to fund the design and construction of a service road.
Service road access from arterials are a requirement of the Planning Scheme and is supported
by expert traffic advice in order to provide appropriate and safe access to lots of the projected
intensity that is being proposed. In light of the submission that has been received, and the effect
of Amendments C185 and C204 to ensure that appropriate controls and infrastructure is in
place to support a substantial level of change – the project team have amended the Strategy to
show the area as Substantial Change.
Should Planning Scheme Amendments C185 and C204 not proceed, it is recommended that
the Strategy be amended to designate this area as Limited Incremental Change. It is considered
that, should provisions not be in place in the Planning Scheme to implement a service road in
the precinct, that there will be a significant infrastructure constraint preventing the intensification
of the area. Due to that infrastructure constraint, the area would then meet the criteria for a
Limited Incremental Change area.
Implementation
This report recommends that Council adopt the Wyndham Housing and Neighbourhood
Character Strategy and the Wyndham Neighbourhood Character Paper subject to the
conditions relating to the Tarneit and Sayers Road Precinct outlined above. Once adopted,
these reports will provide clear direction to Statutory Planning Officers of Council’s strategic
intent regarding the appropriate location of different housing densities within Wyndham. They
will also provide Statutory Planners with the results of the neighbourhood character analysis
that has been undertaken, which will allow officers to reference them in assessments of
applications for housing change where neighbourhood character is an issue.
Planning Scheme Amendments will be required to implement these documents into the
Wyndham Planning Scheme via updates to the Municipal Strategic Statement, changes to the
Neighbourhood Character Local Planning Policy and rezoning areas of the municipality in line
with the boundaries shown in the Residential Framework plan contained within the Strategy.
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FILE NO: 00/000
ITEM NO: 6.4.2
Next Steps
Next steps are as follows  Council officers will prepare an implementation plan to be considered by Council at an
Ordinary Council Meeting.
 Council officers will prepare Planning Scheme controls to implement the Strategy.
 Council officers will prepare a report to Council containing the draft planning scheme
controls to seek a Council resolution to initiate the Planning Scheme Amendment process.
 Draft Planning Scheme controls will be exhibited in accordance with the requirements of the
Planning and Environment Act 1987.
 Council officers will provide a report to Council considering all submissions and providing
recommendations as to recommended approach to resolving the submissions.
3.
City Plan/QCP
4.
Council Policy
The Housing and Neighbourhood Character Strategy and Neighbourhood Character Paper
have been prepared in accordance with planning principles for residential growth as identified in
the Municipal Strategic Statement and the existing Neighbourhood Character Policy contained
within the Wyndham Planning Scheme. The Municipal Strategic Statement and Neighbourhood
Character Policy will require updating following the adoption of the Strategy.
5.
The implementation of this Strategy will involve the preparation of Planning Scheme
Amendments to alter existing policies within the Scheme, and to rezone portions of the
municipality in line with the Housing Framework Plan. Council will be required to pay Planning
Scheme Amendment fees in association with these amendments. Should these amendments
receive submissions that cannot be resolved and these submissions are referred to Planning
Panels Victoria for consideration, Council will need to pay costs associated with a Panel
Hearing which may include Planning Panels Victoria fees, costs for expert witnesses and
potentially legal representation. These costs have been estimated and factored into the 20152016 budget. Additional costs may be incurred to amend the Strategy.
6.
Social Implications
The Strategy considers housing related social issues within Wyndham such as housing
diversity, housing affordability and sustainability. The Strategy provides a framework of actions
that will enable Council to determine its role in the resolution of these issues, and work to
resolve some of the issues facing the current and future residents of Wyndham.
7.
By directing housing growth to appropriate locations it will enable the better utilisation of existing
services. Directing higher density housing along public transport routes and surrounding activity
centres will provide an alternative to car based transport. This will have positive implications for
environment and sustainability.
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ITEM NO: 6.4.2
8.
Directing higher density development around activity centres will strengthen the catchments of
smaller activity centres, allowing greater viability.
9.
Options
Council has a number of options including:
1. Adopting the draft Wyndham Housing and Neighbourhood Character Strategy, and draft
Neighbourhood Character Paper (August 2015) as recommended; or
2. Requesting officers to make changes to the draft Strategy and Paper prior to adoption.
Extensive consultation was undertaken in the preparation of the Strategy, as discussed in the
body of the report and the Strategy has been prepared taking into consideration the views of the
community.
Further consultation will be required during the Planning Scheme Amendment process. This will
be undertaken in accordance with the requirements of the Planning and Environment Act 1987.
Page 104 of 274
ATTACHMENT NO: 1 - INCREMENTAL CHANGE AREAS
ITEM NO: 6.4.2
Page 105 of 274
ATTACHMENT NO: 2 - LIMITED CHANGE AREAS
ITEM NO: 6.4.2
Page 106 of 274
ATTACHMENT NO: 3 - SUBSTANTIAL CHANGE AREAS
ITEM NO: 6.4.2
Page 107 of 274
ATTACHMENT NO: 5 - TARNEIT AND SAYERS ROAD PRECINCT
ITEM NO: 6.4.2
Page 108 of 274
FILE NO: C183
ITEM NO: 6.4.3
PLANNING SCHEME AMENDMENT C183 - REZONING OF LAND AT FORSYTH
ROAD TO INDUSTRIAL 3 ZONE
Summary
The proponent of this current amendment is the landowner of 57-69 Forsyth Road and the
application seeks to rezone the five (5) properties (35-55, 57-69, 71-75, 77-81 and 83 Forsyth
Road) from Industrial 2 Zone (IN2Z) to Industrial 3 Zone (IN3Z).
It is recommended that the proposed rezoning be supported because the land would be more
appropriately zoned IN3Z, given its location at the interface of IN1Z land (heavy industry) and
residential land on the eastern side of Forsyth Road (Williams Landing Estate). The IN3Z
permits a wider array of uses than the IN2Z and is the more appropriate zone, as its purpose is
to act as a buffer between residential and industrial land uses.
The proponent has subsequently lodged a planning permit application for the use of their land
as a convenience shop, convenience restaurant, service station and associated buildings and
works. The permit application is not being considered as part of this rezoning application.
Attachments
Nil
Senior Planning Projects Officer - Greg Garrett
Key Issues




Suitability of the IN2Z
Adjacent residential land
Access from Forsyth Road
Whether the land should be rezoned to a Commercial Zone
Page 109 of 274
FILE NO: C183
ITEM NO: 6.4.3
ROAD TO INDUSTRIAL 3 ZONE (cont’d)
RECOMMENDATION
That:
1. Council make an application to the Minister for Planning to authorise the preparation and
exhibition of a Planning Scheme Amendment to rezone the land at 35-55, 57-69, 71-75, 7781 and 83 Forsyth Road, Hoppers Crossing to Industrial 3 Zone.
2. Council authorise the Director Sustainable Development to make changes to the
Amendment, where the changes do not affect the purpose or the intent of the Amendment.
3. The proponent pays all costs associated with the Planning Scheme Amendment (including
panel fees, if required).
MOTION
CRS INTAJ KHAN / GLENN GOODFELLOW
That:
1. Council make an application to the Minister for Planning to authorise the preparation and
exhibition of a Planning Scheme Amendment to rezone the land at 35-55, 57-69, 71-75, 7781 and 83 Forsyth Road, Hoppers Crossing to Industrial 3 Zone.
2. Council authorise the Director Sustainable Development to make changes to the
Amendment, where the changes do not affect the purpose or the intent of the Amendment.
3. The proponent pays all costs associated with the Planning Scheme Amendment (including
panel fees, if required).
(CARRIED)
Page 110 of 274
FILE NO: C183
ITEM NO: 6.4.3
1.
Background
1.1 Subject Site
The application seeks to rezone six (6) allotments (5 properties) located on the western side of
Forsyth Road in Hoppers Crossing from IN2Z to IN3Z. The land is located at the eastern
perimeter of the Hoppers Crossing Industrial Precinct. It is bounded by Sayers Road and the
Federation Bicycle Trail to the north and Old Geelong Road to the south (refer to the map
below). The allotments have a combined area of 6.2 hectares and are generally used for a
range of industrial uses as described below.
Address on
Forsyth Road
35-55
57-69
(2 allotments)
Size
(hectares)
2.47
1.65
Current Land Use
Vacant
Process, storage and distribution of biodiesel*
*Planning permit currently under consideration for
convenience shop, convenience restaurant and service
station
71-75
77-81
83
0.81
0.81
0.53
Storage facility
Vacant
Car wreckers
Zoning map of the subject land and surrounding area
Page 111 of 274
FILE NO: C183
ITEM NO: 6.4.3
Locality plan of the subject land
1.2 Surrounding area
Industrial Interface
Land immediately west of the subject land is zoned IN1Z and is generally used for small scale
manufacturing and warehousing. The land uses in this area include car repairs, engineering
works, wholesalers, domestic manufacturers of kitchenware and carpets and storage and
distribution. A concrete batching plant is located at 39 Richards Road which is approximately
140 metres west of the subject land.
Residential Interface
Land on the eastern side of Forsyth Road is currently an undeveloped residential precinct of the
Williams Landing Estate. Approval for the subdivision has been granted as indicatively shown
in the above locality plan.
Forsyth Road
Forsyth Road is a key north-south link in Wyndham. The section of Forsyth Road that abuts the
land is zoned half IN2Z (western side) and half PDZ1 (eastern side). It is to be duplicated to a
four lane arterial in the future.
Page 112 of 274
FILE NO: C183
ITEM NO: 6.4.3
1.3 Previous amendment
In 2008, Council wrote to landowners requesting their comments on a proposal to rezone the
land along Forsyth Road from Industrial 2 Zone (IN2Z) to the Industrial 3 Zone (IN3Z). The
rezoning was proposed given its location at the interface between heavier Industrial 1 Zone land
to the west and the residential zoned land to the east as the most appropriate zone to provide a
buffer between the two land uses.
However, due to significant opposition from the landowners at the time, who viewed the
proposal as potentially detrimental to the continued operation of their existing businesses, the
amendment was never formally pursued.
2.
Discussion
2.1
Proposed Rezoning of the Land to INZ3
The subject land is currently zoned IN2Z which includes the following purposes:
 To provide for manufacturing industry, the storage and distribution of goods and associated
facilities in a manner which does not affect the safety and amenity of local communities.
 To promote manufacturing industries and storage facilities that require a substantial
threshold distance within the core of the zone.
 To keep the core of the zone free of uses which are suitable for location elsewhere so as to
be available for manufacturing industries and storage facilities that require a substantial
threshold distance as the need for these arises. (Emphasis added)
Having regard to the list of threshold distances for land uses with adverse amenity potential in
the Planning Scheme (Clause 52.10 Uses with adverse amenity potential), the smallest
threshold distance that is required to locate a hazardous or offensive use from residential land is
100 metres. The residential lots in Williams Landing are located approximately 60 metres to the
east of the subject land. This means that the IN2Z land could never be effectively used for
hazardous or offensive industry in a manner that the zone encourages because it is not
adequately buffered from the nearest residential land. It is considered that heavy industrial
development is no longer preferable along this section of Forsyth Road because there is a high
probability that it will result in land use conflicts and infringe upon the rights and amenity of the
nearby residential land.
Additionally, the existing uses on the land such as storage and car wreckers (including the
planning permit application to change the use of the land at 59 Forsyth Road to a convenience
shop, convenience restaurant and service station) are more characteristic of a lighter industrial
zoning as envisaged by the IN3Z. The proposal will not limit the operation of these uses in any
way.
It is considered that the most appropriate zone for the land is the IN3Z given the abutting and
adjoining uses. The purpose of the IN3Z is:
 To provide for industries and associated uses in specific areas where special consideration
of the nature and impacts of industrial uses is required or to avoid inter-industry conflict.
 To provide a buffer between the Industrial 1 Zone or Industrial 2 Zone and local
communities, which allows for industries and associated uses compatible with the nearby
community.
Page 113 of 274
FILE NO: C183
ITEM NO: 6.4.3
 To allow limited retail opportunities including convenience shops, small scale supermarkets
and associated shops in appropriate locations.
 To ensure that uses do not affect the safety and amenity of adjacent, more sensitive land
uses. (Emphasis added)
The IN3Z allows for a wider array of land uses on the land that are compatible with the adjoining
residential area.
It is important to mention that the current IN2Z also provides an exemption from the public
notification of permit applications (for the use of land, subdivision and building and works) where
the land is greater than 30 metres from a residential zone. This means that future residents in
the Williams Landing Estate, which is located approximately 60 metres east of the land, would
not have any rights to be notified of planning applications in respect of the subject land nor have
any rights to review decisions at the Victorian Civil and Administrative Tribunal. On the other
hand, the proposed IN3Z would allow Council to advertise permit applications to the adjacent
residential land.
2.2
Advice from Council Departments
The proposal was referred internally and the following comments received.
Referral
Strategic Transport and
Growth Infrastructure
Comments
 Required a 12 metre width for a service road to be
set aside to provide access to the land.
 Also required the proponent to fund the construction
of the road.
Urban Spaces and Civil Works
 Required the developer to fund a service road.
VicRoads
Provided the following general comments:
 Access to the land is a key consideration due to the
size of the lots.
 The site needs to be planned to abut an arterial
road, and as such, access should be carefully
managed.
 VicRoads would support access management to the
site through the consolidation of potential access
(e.g. service roads/appropriately spaced local road
connections). Without knowing exactly what potential
uses there will be, a service road may be the best
opportunity to consolidate access to this site.
Page 114 of 274
FILE NO: C183
ITEM NO: 6.4.3
Strategic Planning
Support subject to the consideration of the following:
 There is an existing bio-fuels operating 24 hours a
day, seven days a week on part of the site. Strategic
Planning is aware that the land owner, Dynon
Properties P/L has a long term lease with the
operator, however, a demolition clause is built into
that lease that would allow termination of the use. In
order to ensure that there is no ability for any land
use to commence within the two year period under
existing use rights, a Section 173 should be applied
to title prohibiting such “offensive” industrial land
uses. This will ensure appropriate land uses operate
within this “buffer” that protects the amenity of the
residential area to the east of Forsyth Road.
 Safe and efficient access to Forsyth Road should be
addressed to ensure land uses such as a
supermarket can operate safely on the land and
provide for a superior design outcome along the
road interfacing with more sensitive land uses.
The following is a response to the matters raised:
Section 173 Agreement
It is not considered necessary to impose a Section 173 Agreement on the land at 57-69 Forsyth
Road to prevent the ongoing use for offensive industry. If the zone is changed, an existing use
right is established pursuant to Clause 63 of the Wyndham Planning Scheme and the
intensification of the current use would only be permitted by Council, if it would not be
detrimental to the amenity of the locality. No other offensive uses would be permitted as they
are prohibited by the new zone.
The issue of access to Forsyth Road will not be managed through this amendment because it is
not appropriate to do so. This issue is discussed in detail below.
The proposal is also supported by the Economic Development Department which advised that
rezoning the land to IN3Z would attract higher amenity businesses which would be in keeping
with the general amenity of the Old Geelong Road area.
Detailed advice about the built form of future development was provided by the Urban Spaces
and Civil Works Department, however, this advice was referred to the Planning Officer
assessing the permit application for the redevelopment of 57-69 Forsyth Road. It is considered
that the design and built form of land along this section of land can be appropriately addressed
on an individual basis when planning applications are assessed by Council.
Page 115 of 274
FILE NO: C183
ITEM NO: 6.4.3
Access Arrangements to Forsyth Road
Forsyth Road is currently a local collector road under the management of Wyndham City
Council. However, VicRoads advised that this section of Forsyth Road will be a key strategic
connection in the road network to support general traffic and freight movements, allowing them
to bypass the section of Palmers Road (Princes Freeway to Sayers Road) that runs through
Williams Landing and the town centre. Consequently, it will be declared an arterial road in the
future. At the time of declaration, the road will also be rezoned to a Road Zone Category 1
(RDZ1). VicRoads is currently unable to provide advice on the timeframe when this would occur.
Taking into account the future status of the road as an arterial road (and RDZ1) VicRoads, the
Strategic Transport and Growth Infrastructure Department and the Urban Spaces and Civil
Works Department all provided comments concerning the management of access to Forsyth
Road.
Town Planning explored the access arrangement options to the land with the Strategic
Transport and Growth Infrastructure Department. Legal advice was also sought on the most
appropriate way for Council to facilitate the provision of a service road and whether this could
be undertaken as part of the proposed Planning Scheme Amendment. The legal opinion
advised that the starting point for Council should be an analysis of the need for the service road.
Consequently, additional advice was requested from Transport Planning to ascertain the event
or set of circumstances that trigger the need for the road.
Council engineers reassessed their requirement for the service road and reiterated that their
main issue of concern was to ensure access to the site was managed and a service road, while
an ideal mechanism to achieve this, was not the only option available to Council. In this
instance, it was considered that the access arrangement to the land could be managed through
the planning permit process for the development of individual sites by ensuring the minimisation
of number of access points along Forsyth Road.
It was considered that there was an insufficient nexus between the rezoning of the land from
IN2Z to IN3Z and the need for a service road to pursue planning controls that forced the
developer to fund and build a service road. The new uses and development that will be
facilitated through this rezoning may not substantially increase traffic volumes on the section of
Forsyth Road and the requirement for the applicant to bear the full cost of a service road
through the amendment process was considered unreasonable.
In final analysis, Council’s engineers are of the view that the most feasible option to manage
access to Forsyth Road is to assess the requirements of individual planning permit applications
for the development of the land as they are lodged with Council.
2.3
Wyndham Planning Scheme
The southern portion of 35-55 Forsyth Road is affected by a Design and Development Schedule
3 (DDO3) Old Geelong Road Industrial Area which seeks to improve and enhance the Old
Geelong Road streetscape. The DDO3 is not proposed to be removed as part of this proposal.
Policies within the Wyndham Planning Scheme that are relevant to the proposal are set out
below.
Page 116 of 274
FILE NO: C183
ITEM NO: 6.4.3
Clause 17.02-1 Industrial land development promotes the following strategies:
 Identify land for industrial development in urban growth areas where:
o Appropriate buffer areas can be provided between the proposed industrial land and
nearby sensitive land uses.
Clause 17.02-2 Design of industrial development promotes the following strategies:
 Ensure that industrial activities requiring substantial threshold distances are located in the
core of industrial areas.
 Encourage activities with minimal threshold requirements to locate towards the perimeter of
the industrial area.
 Minimise inter-industry conflict and encourage like industrial to locate within the same area.
Clause 21.02-1 Urban growth contains an objective which seeks to identify areas suitable for
urban growth and development. One of the strategies to achieve this is to:
 Ensure that interfaces between residential and employment areas; between urban and rural
areas; and between urban and industrial areas are planned to minimise land use conflicts.
One of the objectives of Clause 21.06-1 Urban environment is to:
 Improve the quality of development through improved design, siting and landscaping.
One of the strategies to achieve this is to:
 Ensure that urban design and landscaping is addressed in managing the visual amenity of
gateways, transport routes, the coast, waterways, streets and places.
Objective 1 of Clause 21.08-1 Economic growth seeks:
 To facilitate new development and employment opportunities in Wyndham.
Relevant strategies to achieve this include:
 Ensure adequate land availability for industrial and commercial growth.
 Ensure that industrial and commercial development is of the highest quality especially at the
interface with residential land.
Clause 21.08-3 Industry identifies the following key issues:
 Providing sufficient land for industrial growth and expansion.
 Encouraging a cohesive built from and high quality landscaping in industrial areas.
 Ensuring that industrial precincts are protected from intrusion by in appropriate land uses
that put pressure on lawful existing industrial activities.
Combined, these policies support the proposed amendment because they seek to achieve
outcomes that protect industrial land from uses that would impinge on the potential for industrial
land to be developed to its highest and best use as anticipated under the zone. The IN2Z is not
appropriate for the land given its location at the perimeter of the industrial area, where it is not
possible for heavy/offensive industries requiring extensive buffer distances to be located.
As residential zoning has encroached around this area it has increasingly rendered the IN2Z
zoning for the land inappropriate. Residential development proposed east of the land will
prevent the establishment of land uses which require buffers. It is also important to note that
because of the gateway location of the site, less intensive industrial uses commensurate with
the IN3Z are more appropriate.
Page 117 of 274
FILE NO: C183
ITEM NO: 6.4.3
2.4
Consideration for Commercial Zoning
Two owners submitted to Council that a commercial zone is more appropriate for the land.
However, this is considered contrary to the orderly planning of the area given the purpose of the
IN3Z is to provide a buffer between industry and sensitive land uses. Council does not currently
have an adopted activity centre strategy or an industrial land management strategy which sets
out Wyndham’s future requirements for industrial and commercial land commensurate with
population growth. Additionally, no submitter has demonstrated that there is a demand for
additional commercial land in the area and no assessment of the impacts of the loss of
industrial land within the precinct has been undertaken. Consequently, the provision of 6.2
hectares of commercial land in this location is considered speculative.
The purpose of the C2Z zone includes:
 To encourage commercial areas for offices, appropriate manufacturing and industries, bulky
goods retailing, other retail uses, and associated business and commercial services.
 To ensure that uses do not affect the safety and amenity of adjacent, more sensitive uses.
The C2Z may not be appropriate in this location because the land abuts IN1Z land at its western
boundary. As the IN1Z encourages offensive and noxious industries which require significant
threshold distances, this could create land use conflicts between future uses if the land were to
be rezoned to C2Z, a zone which promotes commercial employment.
It is important to emphasise that the IN3Z permits opportunities for limited commercial uses
including convenience shop, small scale supermarket and associated shops in appropriate
locations. More intensive commercial development would not be permitted because the land
does not adjoin or is not within 30 metres of a road in a Road Zone. It is considered that the
aspirations of the landowners to develop their land for commercial uses may be partly realised
under this zone.
The adjoining Williams Landing Estate includes the provision of commercial land within its
Activity Centre Precinct and the Palmers Mixed Use Precinct (as shown below – the location of
the subject land is indicated by a red star). A commercial zoning may compete with the
commercial land in this centre which is not consistent with the orderly planning of the area.
Page 118 of 274
FILE NO: C183
ITEM NO: 6.4.3
Williams Landing Estate Precinct Plan
Location of subject land
The IN3Z would ensure that the amenity and urban design along Forsyth Road is improved
because the Decision Guidelines of the zone require consideration of the following issues:
 Streetscape character;
 Built form;
 Interface with non-industrial areas;
 Parking and site access;
 Loading and service areas; and
 Outdoor storage.
For the additional reasons detailed above, a commercial zoning is not the most appropriate
zone for the land.
Page 119 of 274
FILE NO: C183
ITEM NO: 6.4.3
2.5
An amendment to the Planning Scheme is undertaken in accordance with the requirements of
the Planning and Environment Act 1987, and will generally involve the following steps:
1. Subject to Council’s agreement, seek authorisation from the Minister for Planning to prepare
the amendment.
2. Notice of the amendment will be given in accordance with the Minister’s authorisation.
3. The amendment will be returned to Council to consider submissions (if any) and to decide
whether to adopt, adopt with changes or abandon the amendment. Where submissions
cannot be resolved, an independent Planning Panel may be required.
4. Once adopted, the amendment will be submitted with the Minister for approval and gazetted
into the Planning Scheme.
3.
City Plan/QCP
4.
The proposed amendment will not have any significant financial implications for Council. The
proponent of the proposal will bear the cost of the Amendment.
5.
Social Implications
It is considered that the Amendment will have positive social implications for the future residents
on the eastern side of Forsyth Road because it will minimise the possibility of land use conflicts
between the heavy industrial land and the residential land.
6.
The environmental implications for the Amendment are considered to be minimal as the
proposed Amendment seeks to use the land for less intensive industrial uses.
7.
Council does not currently have an Industrial Land Use Strategy which sets out the demand and
supply of different types of industrial land to support Wyndham’s growing population. However,
the proposal was supported by Council’s Economic Development Department who noted that
the IN3Z would attract higher amenity land uses to the area which could be beneficial for the
provision of jobs.
Page 120 of 274
FILE NO: C183
ITEM NO: 6.4.3
8.
A letter was sent to all landowners and tenants whose properties are proposed to be rezoned
inviting them to provide comments on the proposed rezoning. Two (2) submissions were
received from landowners and are discussed below.
Landowner
Comments Raised
1
The rezoning of the land is supported but the land should be rezoned to C2Z for
the following reasons:
 The site is a key gateway to the residential areas to the north and east and
provides opportunity to improve the types of uses occurring along Forsyth
Road and its visual amenity.
 Areas within established suburbs along connector roads are moving away
from the IN3Z to the C2Z because it provides a better visual amenity.
 The C2Z provides a more appropriate buffer to the industrial uses to the
west while elevating the urban design response along Forsyth Road.
The rezoning of the land is supported but the land should be rezoned to C2Z for
the following reasons:
 It would enable a wider range of business opportunities on the land
complementary to the current uses along Old Geelong Road.
 This land is different to other land that is proposed to be rezoned because it
is large and vacant with no industrial use.
 Rezoning the land to C2Z would complement its location on the corner of
two major roads and opposite the existing bulky goods and retail uses on
Old Geelong Road.
 Rezoning the land to C2Z is consistent with Council policy at 21.05-1 and
21.05-4 which seek to facilitate employment opportunities.
2
A response to the submissions is provided in Part 2.5 of this report.
There will be a formal public exhibition process for one month if Council resolves to prepare the
Amendment and if Ministerial approval to exhibit the Amendment is granted. At this time, the
catchment area for the persons notified will be expanded to include adjoining landowners and
occupiers.
Page 121 of 274
FILE NO: C209
ITEM NO: 6.4.4
WYNDHAM PLANNING SCHEME AMENDMENT C209 - IMPLEMENTATION OF THE
WYNDHAM DRY STONE WALLS STUDY (2015)
Summary
The purpose of this report is to consider the 17 submissions received during the exhibition of
Wyndham Planning Scheme Amendment C209 which proposes to implement the
recommendations of the Wyndham Dry Stone Walls Study (2015).
The report recommends that Council adopt the Amendment with changes in order to fully
address the concerns raised in five (5) submissions and to redraft a section of the proposed Dry
Stone Walls Policy at Clause 22.07 in order to improve its operation. The report also
recommends that Council refer another seven (7) unresolved submissions to an independent
planning panel for consideration. Five (5) submissions made general comments relating to the
Amendment and did not request any changes.
Attachments
Nil
Senior Planning Projects Officer - Greg Garrett
Key Issues


The implementation of the recommendations of the Study
Planning Scheme Amendment process
Page 122 of 274
FILE NO: C209
ITEM NO: 6.4.4
WYNDHAM DRY STONE WALLS STUDY (2015) (cont’d)
RECOMMENDATION
That Council:
1.
2.
3.
4.
Adopt a position of support for the Amendment.
Adopt the following changes proposed to the Amendment:
(a) Delete the HO134 from 170 William Road and Lot 11 Mouyong Road in Little River;
(b) Delete the HO132 and HO134 from the western boundary of the Manor Lakes
Estate;
(c) Delete the extension of the HO36 to Lots 1 and 2 on LP97350 (within the Tarneit
North Precinct Structure Plan);
(d) Delete the HO134 from Lot 9 Leakes Road, Truganina South (within the Truganina
South Precinct Structure Plan);and,
(e) Delete the HO134 from CA 2 Section 15 Parish of Mambourin (within the Black
Forest Road South Precinct Structure Plan) only if planning approval is granted for
the demolition of the dry stone wall in planning permit application WYP8483/15.
Request the Minister for Planning to appoint a Panel pursuant to section 153 of the
Planning and Environment Act 1987 to consider the unresolved submissions.
Authorise the Director Sustainable Development to make changes to the Amendment,
where the changes do not affect the purpose of the intent of the Amendment.
MOTION
CRS INTAJ KHAN / BOB FAIRCLOUGH
That Council:
1.
2.
3.
4.
Adopt a position of support for the Amendment.
Adopt the following changes proposed to the Amendment:
(a) Delete the HO134 from 170 William Road and Lot 11 Mouyong Road in Little River;
(b) Delete the HO132 and HO134 from the western boundary of the Manor Lakes
Estate;
(c) Delete the extension of the HO36 to Lots 1 and 2 on LP97350 (within the Tarneit
North Precinct Structure Plan);
(d) Delete the HO134 from Lot 9 Leakes Road, Truganina South (within the Truganina
South Precinct Structure Plan);and,
(e) Delete the HO134 from CA 2 Section 15 Parish of Mambourin (within the Black
Forest Road South Precinct Structure Plan) only if planning approval is granted for
the demolition of the dry stone wall in planning permit application WYP8483/15.
Request the Minister for Planning to appoint a Panel pursuant to section 153 of the
Planning and Environment Act 1987 to consider the unresolved submissions.
Authorise the Director Sustainable Development to make changes to the Amendment,
where the changes do not affect the purpose of the intent of the Amendment.
Three questions were received in relation to this item. Refer to Item 10 ‘Questions With Notice
from Public Gallery’ for details.
Page 123 of 274
FILE NO: C209
ITEM NO: 6.4.4
Cr Goodfellow called for an adjournment due to disruption in the Gallery.
MOTION:
CRS GLENN GOODFELLOW / MICHELE WHARRIE
That the meeting be adjourned.
(CARRIED)
The meeting was adjourned at 8.33 pm.
MOTION:
CRS GLENN GOODFELLOW/MARIE BRITTAN
That Standing Orders be resumed.
(CARRIED)
Standing Orders were resumed at 8.44 pm.
The motion was then put and CARRIED.
Page 124 of 274
FILE NO: C209
ITEM NO: 6.4.4
1.
Background
At its Ordinary Council Meeting of 23 February 2015, Council resolved to adopt the Wyndham
Dry Stone Walls Study (2015) (‘the Study’) and to seek authorisation from the Minister for
Planning to amend the Wyndham Planning Scheme to enable the implementation of the Study
via a planning scheme amendment.
The Study recommended the Heritage Overlay be applied to some individual dry stone walls
(approximately four [4] walls); while the remaining dry stone walls were to be protected under
the Wyndham Planning Scheme by listing them in the schedule to Clause 52.37 ‘Post Boxes
and Dry Stone Walls’ requiring approximately 400 properties to be individually referenced.
Planning officers were advised by the Department of Environment, Land, Water & Planning
(DELWP) during preliminary discussions on 1 April 2015, that all dry stone walls requiring
protection in the Study should be covered by the Heritage Overlay. Use of Clause 52.37 would
not be supported as this was originally offered as an interim blanket control where councils had
not undertaken a study to identify walls or analyse their significance.
Consequently, Council officers altered the Planning Scheme Amendment in line with the
Department’s advice prior to public notification. The use of the Heritage Overlay for all walls in
lieu of the Schedule to Clause 52.37 is still in keeping with the intent of the Amendment to
protect the cultural significance of dry stone walls. It is also considered to be an improvement in
the statutory mechanism adopted to protect the walls, because it allows all walls to be clearly
mapped and landowners can easily be made aware of their planning controls as they would
show up in planning scheme maps, on planning certificates and on property searches.
Planning Scheme Amendment C209, as exhibited, implements the recommendations of the
Wyndham Dry Stone Walls Study (2015) by utilising the Heritage Overlay to provide protection
to the walls, supporting decisions made on permit applications by a new local planning policy
and making consequential changes to the local planning policy framework in order to give effect
to the Study.
2.
Discussion
2.1 Submissions to C209
Amendment C209 was publicly exhibited from 27 May to 3 July 2015. 17 submissions were
received. While no submission categorically opposed the Amendment, 12 requested changes
in the form of the deletion of the Heritage Overlay from properties. Four (4) submissions fully
supported the Amendment, which included Melton City Council and the Country Fire Authority.
One submission from DELWP provided a general comment in relation to the Amendment.
Of the 12 submissions that requested changes:
 Four (4) submissions were lodged on behalf of landowners within areas which had approved
Precinct Structure Plans (PSPs) within Tarneit North, Manor Lakes, Black Forest Road
South and Truganina South. Detailed planning and assessment for dry stone walls were
completed as part of the preparation for all of the PSPs mentioned apart from Black Forest
Road South.
 Two (2) submissions identified mapping errors in the Study and noted that there were no dry
stone walls on the properties (170 William Road and Lot 11 Mouyong Road in Little River)
as identified in the Study.
Page 125 of 274
FILE NO: C209
ITEM NO: 6.4.4
 Four (4) submissions recommended that the Heritage Overlay be removed from walls on the
basis that the walls did not meet the threshold for heritage protection as set out in the Study.
 Two (2) submissions recommended that dry stone walls south of the Little River Train
Station be included together with a cluster of walls described as the ‘Little Rivers Farmers
Common Stone Walls’ which is located to the north of the station.
Changes Recommended to the Amendment to Satisfy Submissions
In an effort to resolve the submissions, Council officers undertook site visits to properties on 21
July 2015 and consulted the Study to ascertain the level of significance of the dry stone walls
that were in dispute. Consequently, Council officers have proposed to change the Amendment
as follows:




Delete the HO134 from 170 William Road, Little River;
Delete the HO134 from Lot 11 Mouyong Road, Little River;
Delete the HO132 and HO134 from the western boundary of the Manor Lakes Estate;
Delete the extension of the HO36 from Lot 1 on LP97350 and Lot 2 on LP97350,Tarneit
North; and
 Delete the HO134 from Lot 9, Leakes Road, Truganina South.
The changes outlined above are proposed because:
 Site visits confirmed that there is no dry stone wall at 170 William Road and Lot 11 Mouyong
Road in Little River; and
 The Study was not intended to apply to land within Precinct Structure Plan areas where
detailed assessment and planning for dry stone walls were undertaken during the
preparation of the plans.
Changing the Amendment in the manner described above completely resolves the concerns
raised in five (5) submissions.
A submission was made on behalf of the landowner of CA 2 Section 15 Parish of Mambourin
which is a property located within the Black Forest Road PSP area. The submission requested
that Council change the Amendment by removing the Heritage Overlay from the northern,
eastern, southern and western boundaries of the land. The PSP does not provide any controls
for dry stone walls.
The basis for the submission is that Council granted approval for a staged subdivision for part of
the site in May 2015 and an application for the removal of dry stone walls along the northern
and eastern boundaries has been lodged with Council to facilitate the construction of the
subdivision. This application is currently under consideration (WYP8483/15). The submission
contends that it is contradictory to apply retrospective requirements for heritage retention where
a subdivision has been approved.
It is not considered that the application of the Heritage Overlay on the land conflicts with the
previous planning work and approvals given for the site. Dry stone walls on the site were not
assessed for removal as part of the PSP process (as the PSP is silent on dry stone walls) nor
the subdivision. The application to remove the walls is currently before Council for
consideration and a determination has not yet been made. It cannot be assumed that the
approval of the subdivision means that a permit will be issued for the removal of dry stone walls
on the site as a matter of course.
Page 126 of 274
FILE NO: C209
ITEM NO: 6.4.4
In order to address this submission, it is recommend that Council retain the Heritage Overlay on
the land and remove it only if planning approval is granted for the demolition of the dry stone
wall in planning permit application WYP8483/15.
The report recommends referring this submission to a planning panel for consideration if the
Heritage Overlay is not deleted.
Changes Not Supported to the Amendment
Submissions required the deletion of the Heritage Overlay from the following properties
because the level of significance of the dry stone walls was disputed by the landowners:
 Westbourne Grammar located at 300 Sayers Road, Truganina;
 1315 Bulban Road, Little River;
 1490 Dohertys Road, Mount Cottrell; and
 1645 Boundary Road, Mount Cottrell.
The Amendment is not proposed to be changed to address the issues raised in these
submissions because they were not accompanied by any comparative heritage assessment that
would justify Council departing from the work prepared in the Study by Biosis who are cultural
heritage experts.
Two (2) additional submissions recommended that walls south of the Little River Train Station
be included within the ‘Little Rivers Common Stone Walls’ cluster which includes walls north of
the train station. The Study specifically responds to this issue because it was raised by the
same submitters during the public notification of the Study.
The Study notes at Page 283 that ‘…while this would encompass more of the former Commons
land, and have some historical relevance, it was considered difficult to justify due to the
discontinuous nature of surviving walls in this area.’ Consequently, the recommendation
proposed in these submissions was not supported.
It is important to note that the walls south of the Little River Train Station are nevertheless
proposed to be protected via a Heritage Overlay, albeit under a different heritage listing. In
practical terms, the outcome sought by the submitters which is the protection of the walls would
be achieved.
This report recommends that the six (6) submissions discussed above are referred to a planning
panel.
2.2 Changes to the Proposed Dry Stone Walls Policy
After exhibition, Council officers reviewed the proposed policy at Clause 22.07 Dry Stone Walls
and it was considered that the wording of Clause 22.07-3.1 Demolition and removal should be
redrafted to improve the operation of the policy as outlined in the proposed changes below.
Page 127 of 274
FILE NO: C209
ITEM NO: 6.4.4
22.07-3.1 Demolition and removal
It is policy to:
 Discourage the demolition of a dry stone wall unless it can be demonstrated that
the demolition is unavoidable.
Guidelines
The following guidelines apply in the application of the policy:
 Discourage the demolition and removal of a dry stone wall unless it is
demonstrated that it: lacks historic value; is structurally unsound; its removal is
required for the purpose of utility installation and roads; or, any reasonable
circumstance where the demolition of the wall is demonstrated to be appropriate.
2.3
This report recommends that Council refer the six (6) unresolved submissions to an
independent panel in order for the Amendment to proceed. After the completion of the panel
hearing, Council will receive its report and at a future Ordinary Council Meeting, must either
adopt the Amendment, abandon the Amendment or adopt the Amendment with changes.
3.
City Plan/QCP
4.
Council Policy
The proposed Amendment is consistent with, and gives effect to, the State Planning Policy
Framework (SPPF), specifically Clause 15.03-1 Heritage Conservation. This seeks to ensure
the conservation of places of heritage significance, with a key strategy being to identify, assess
and document places of natural and cultural heritage significance as a basis of their inclusion in
the planning scheme. The Amendment also implements the following local planning policies:
Clause 21.06 Built Environment and Heritage
This Clause provides local content to support Clause 15 (Built Environment and Heritage) of the
State Planning Policy Framework. The relevant objectives of this policy at Clause 21.06-2
Heritage is to identify, recognise and protect places of heritage, cultural and social significance.
Clause 22.05 Heritage Conservation Policy
Relevant objectives of this policy are:
 To recognise, conserve and enhance places in Wyndham identified as having architectural,
cultural, natural or historic significance.
 To ensure that the cultural significance of a site, involving the aesthetic, historic, scientific,
architectural or social value of a place to past, present and future generations is assessed
and used to guide planning decisions.
 To promote a better appreciation and wider understanding of the City heritage.
 To encourage the retention of cultural heritage places and ensure that these places are
recognised and accorded appropriate protection.
Page 128 of 274
FILE NO: C209
ITEM NO: 6.4.4
5.
Provision of resources to progress this Amendment has been made in the 2015/2016 budget.
Costs include fees associated with a Panel and any expert evidence from the heritage
consultant.
6.
Social Implications
The amendment is expected to have positive social benefits for the Wyndham community as it
seeks to protect and manage dry stone walls, which embody an aspect of the history and
culture of Wyndham for future generations.
7.
It is not anticipated that the Amendment will have any negative impacts on the environment.
8.
In terms of financial implications for owners of heritage properties, where a planning permit is
required for works to a site covered by a Heritage Overlay or Clause 52.37, statutory planning
application fees will apply. Applicants may need to obtain the advice of a heritage advisor when
proposing works to a wall.
9.
Options
Section 23 of the Planning and Environment Act 1987 governs the process for a planning
scheme amendment. After considering submissions which requests a change to the
Amendment, the Planning Authority (Council) must either:
a) Change the amendment in the manner requested;
b) Refer the submission to a panel; or
c) Abandon the Amendment or part of the Amendment.
In this instance, it is recommended that Council adopt the Amendment with changes outlined in
Section 2 and refer the unresolved submissions to an independent Panel for consideration.
The notification of C209 was consistent with the requirements of the Planning and Environment
Act 1987. The Amendment was exhibited from 27 May to 3 July 2015. This consisted of
sending letters to residents, placing a notice in the local newspapers and government gazette
and preparing online material.
Page 129 of 274
FILE NO: A223836
ITEM NO: 6.4.5
APPLICATION
Summary
The Black Forest Road North Precinct Structure Plan (PSP) applies to land in Mambourin and
Wyndham Vale bounded by Armstrong Road to the east, Greens Road to the north, the Urban
Growth Boundary to the west and Black Forest Road to the south.
Figure 1: Context Plan – The precinct area coloured green
The PSP covers approximately 499 hectares of land spread over a number of land parcels. The
draft PSP sets out the structure for a residential community with an open space network
integrating with a constructed waterway. It will offer approximately 5,400 lots, with an estimated
residential population of 15,300 people.
The Major Activity Centre within the Black Forest Road North PSP is located in close proximity
to the potential future station which will be a part of the Regional Rail Link. The Local
Convenience Centre is located opposite a proposed temporary events space.
The PSP proposes two government primary schools, one government secondary school, two
potential sites for non-government schools, two community centres, two active open space
reserves and a network of linear parks.
Although the planning of this structure plan has been going on for a few years, Council officers
still have concerns with regards to drainage, open space and road infrastructure.
Page 130 of 274
FILE NO: A223836
ITEM NO: 6.4.5
APPLICATION (cont’d)
Attachments
1. Wyndham City Interim C170 Submission Letter
2. Wyndham City Interim C170 Submission Table
Manager Strategic Planning – Aaron Chiles
Senior Strategic Planner - Maureen Tesoro
Key Issues






Drainage
Open Space
Roads
Large Local Town Centre
Precinct Infrastructure Plan
96A Application
RECOMMENDATION
That Council:
1.
2.
3.
Endorse the interim submission to Amendment C170.
Subject to officer satisfaction regarding the Metropolitan Planning Authority (MPA)
response to Council’s submission, provide support for Planning Scheme Amendment
C170.
Authorise Council officers to seek a panel hearing for Amendment C170 should
outstanding matters in Council’s submission not be resolved to officer satisfaction.
Page 131 of 274
FILE NO: A223836
ITEM NO: 6.4.5
MOTION
CRS INTAJ KHAN / PETER GIBBONS
That Council:
1.
2.
3.
Endorse the interim submission to Amendment C170.
Subject to officer satisfaction regarding the Metropolitan Planning Authority (MPA)
response to Council’s submission, provide support for Planning Scheme Amendment
C170.
Authorise Council officers to seek a panel hearing for Amendment C170 should
outstanding matters in Council’s submission not be resolved to officer satisfaction.
(CARRIED)
Page 132 of 274
FILE NO: A223836
ITEM NO: 6.4.5
1.
Background
The Black Forest Road North PSP is bounded by Armstrong Road to the east, Greens Road to
the north, the Urban Growth Boundary to the west and Black Forest Road to the south. The
PSP covers approximately 499 hectares of land spread over a number of land parcels.
Figure 2 – Future Urban Structure
What The Amendment Does
 Rezones land in the amendment area from Urban Growth Zone and Urban Floodway Zone
to Urban Growth Zone 7 (UGZ7);
 Applies the Land Subject to Inundation Overlay to part of the land;
 Inserts a new entry in the Schedule to Clause 52.01 specifying a 3% public open space
contribution for land zoned UGZ7;
 Inserts a new entry in the Schedule to Clause 52.17 removing the need for a planning
permit for native vegetation removed in accordance with Commonwealth environmental
approvals; and
 Incorporates the PSP by inserting a new entry, ‘Black Forest Road North Precinct Structure
Plan, June 2015’, in the Schedule to Clause 81.01.
Page 133 of 274
FILE NO: A223836
ITEM NO: 6.4.5
Associated Planning Permit Application
One Section 96A application accompanied the Amendment. A Section 96A application provides
for a planning authority to consider an application for a planning permit concurrently with an
amendment to a planning scheme, where the amendment is necessary to enable the proposed
development.
Features of the Proposed PSP
The draft PSP sets out the structure with an open space network that connects the precinct from
north to south with the waterway being the east-west open space link.
The Major Activity Centre is located in very close proximity to a potential future station of the
Regional Rail Link along Armstrong Road. The PSP contains two government primary schools,
one government secondary school, two potential sites for non-government schools, two
community centres, two active open space reserves and a network of passive reserves.
The Metropolitan Planning Authority (MPA) is the planning authority for this amendment and the
PSP was developed in consultation with Council, State agencies, landowners and other key
stakeholders. Council officers have had involvement in the preparation of the PSP and have
provided comments previously, including to the draft agency consultation.
2.
Discussion
There are a number of key issues relating to the PSP that need to be discussed further:
Drainage
There have been previous discussions with relevant State agencies and the MPA regarding
drainage. The Alluvium Surface / Stormwater Management Strategy states that the width of the
waterway will be 50m wide. This information was not translated into Plan 6 – Integrated Water
Management Plan.
The 50m wide waterway corridor can accommodate one shared path as advised by Melbourne
Water. The PSP has a requirement R27 which states that where a shared path is to be
delivered on one side of a waterway, a path shall also be delivered on the other side of the
waterway, but may be constructed to a lesser standard and reduced width of a minimum of 2m.
The width of the waterway, as well as its capacity to have a shared path on one side and an
informal path on the other, has not been resolved with Melbourne Water.
The exhibition version of the PSP also included changes on the location of some sediment
ponds along the waterway. Three sediment ponds are located within the linear park reserve
abutting the waterway. Agreement on the linear parks was made based on the linear parks
being a strong open space linking feature, which is now being compromised by the sediment
basins being located within the linear parks. This is not supported by Council officers and it is
recommended that the sediment basins are relocated to protect the integrity of the linear parks.
Page 134 of 274
FILE NO: A223836
ITEM NO: 6.4.5
Open Space
This PSP is unique in that it offers two 30m linear parks that traverse the PSP. Greater detail is
required for these parks including the incorporation into the PSP of high quality urban design
guidelines and standards for the areas directly fronting the parks. A conceptual design of the
parks is also required to provide guidance on the types of specific recreation uses the parks can
accommodate.
Temporary Events Space
The PSP contains a temporary events space adjacent to the proposed Level 1 Community
Centre. There has been no clear proposal as to how this space will be used and how it will
evolve in the future. This space needs to be planned to coordinate with the other uses adjacent
to it such as the community centre and the local convenience centre opposite the space.
The PSP must provide guidance on the intent, use and design of the events space including the
interface with the school and community centre. Further clarification is required on its operation
and management. It is recommended that the events space revert to its applied zone should the
response from the MPA and the landowner / developer not be to Council’s satisfaction.
Roads
The exhibited PSP shows an Access Street Level 2 west of Ison Road between the two
government schools. A continuous north south connector is still required from a road and
cycling network point of view, even though it is not required as a bus route. This road must be
reinstated as a connector street.
The proposed eastern Access Street Level 2 road design and Greens Road intersection is
inconsistent with the gazetted Wyndham West DCP. It is important that this be resolved to
ensure consistency with the DCP and its design and costing assumptions.
Major Activity Centre
The Town Centre in close proximity to the potential future train station has been identified by the
Draft Wyndham Activity Centres Strategy June 2015 (adopted for public consultation on 27 July
2015), as a Major Activity Centre with a retail floor area of 25,000 sqm. Although the PSP is
consistent with the Activity Centres Strategy with regards to floorspace, the PSP identifies the
Town Centre as a “Large Local Town Centre.” The PSP should be consistent with the Wyndham
Activity Centres Strategy.
The PSP requires an Urban Design Framework (UDF) for the Town Centre. Its proximity to the
future train station requires a coordinated approach on planning the two areas. Greater detail is
required on how the train station will function; and before a UDF can be prepared, the future
station layout needs to be considered. This presents an opportunity for the city to develop a
quality transit oriented development which will provide better services for residents.
Page 135 of 274
FILE NO: A223836
ITEM NO: 6.4.5
Precinct Infrastructure Plan
The Precinct Infrastructure Plan includes indicative timing of the projects within the Black Forest
Road North PSP. The Precinct Infrastructure Plan (Table 4) in the PSP indicates extremely
long-term State road projects that should be determined in accordance with need rather than
arbitrary timeframes. Changes to the indicative timing should be made to indicate that the
infrastructure should be provided when the demand thresholds are met.
96A Application
There are still unresolved issues with the concurrent planning permit application with this
amendment. Council officers do not support the proposed one-way road around the proposed
Government P-6 school and integrated development sites. The one-way road does not provide
for flexibility of access and can cause potential delays and congestion around the school. It
would also mean a longer route for access to the integrated development sites.
Other more detailed comments on the planning permit application are in a table to be sent to the
MPA.
3.
City Plan/QCP
The Quality Community Plan and City Plan 2013-2017 express similar principles, and the City
Plan specifically commits to the PSP and DCP process as a means to guide provision for new
community planning, employment and infrastructure funding. It also calls for development that is
sustainable and respects the environment.
4.
Council Policy
Municipal Strategic Statement (MSS, Clause 21 of the Wyndham Planning Scheme)
Wyndham West Development Contributions Plan
5.
The Black Forest Road North PSP is part of the Wyndham West DCP and details of
infrastructure that is covered by the DCP is included in the document.
This is an amendment under Section 9(1) of the Planning and Environment Act 1987. Should
there be any submissions that cannot be resolved, the MPA can take the amendment to an
independent panel. There will be costs involved if Council participates in a panel hearing.
6.
Social Implications
The PSP demonstrates a reasonable range of community and recreation infrastructure. There
can be improvement on activation and community space out of school hours in the main eastwest grid of schools and open spaces.
Page 136 of 274
FILE NO: A223836
ITEM NO: 6.4.5
7.
Council officers have asked for the Native Vegetation Removal and Retention Plan in the
previous version be included in the PSP to be approved. This will incorporate the remnant
yellow gum trees in the plan.
8.
The PSP indicates employment opportunities in the proposed Town Centre and Local
Convenience Centre. There will also be jobs created during the construction phase of the
precinct.
9.
Amendment C170 has been made available for comment for one month as part of the public
exhibition process of the amendment. The amendment has been advertised in local
newspapers, the Council and MPA website as well as the Government Gazette.
The MPA has advertised the amendment in local newspapers and copies of the amendment
have been made available at the MPA offices, Civic Centre and the Point Cook library.
Page 137 of 274
ATTACHMENT NO: 1 - WYNDHAM CITY INTERIM C170
SUBMISSION LETTER
ITEM NO: 6.4.5
Page 138 of 274
SUBMISSION LETTER cont.
ITEM NO: 6.4.5
Page 139 of 274
SUBMISSION LETTER cont.
ITEM NO: 6.4.5
Page 140 of 274
ATTACHMENT NO: 2 - WYNDHAM CITY INTERIM C170 SUBMISSION TABLE
ITEM NO: 6.4.5
Page 141 of 274
ATTACHMENT NO: 2 - WYNDHAM CITY INTERIM C170 SUBMISSION TABLE cont.
ITEM NO: 6.4.5
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Page 162 of 274
OTHER REPORTS
FILE NO: 00/000/000
ITEM NO: 6.5.1
DIRECTOR CORPORATE SERVICES
- STEVEN LAMBERT
2014/15 BUDGET CARRIED FORWARD TO 2015/16
Summary
The purpose of this report is to list those operating and capital work projects budgeted for in
2014/15 that were not completed by 30 June 2014. The report also lists the operating grants
and contributions that have been received by Council in 2014/15 for a specific purpose that
have not been spent by 30 June 2015.
Council is requested to review these and consider for inclusion in the 2015/16 budget as carried
forward projects.
As part of the annual planning process, Council budgets for Capital and Operating projects. The
implementation for many of these projects can span multiple years as it progresses through the
project cycles. A project starts with a concept, is designed, permits and approvals obtained,
tendered, constructed and then commissioned.
The budget process involves making assumptions about how projects will progress and when
the expenditure will occur. However, delays can arise for a multitude of reasons and where a
project is delayed; the budgeted funding needs to be carried forward to the next financial year
so the funds are available to complete the project.
The proposed amendments to the budget do not change the amount of cash required to finance
the 2015/16 operating and capital program of works. The funds were allocated to the projects in
the 2014/15 budget, while the grants and contributions were received in the 2014/15 and remain
unspent.
It is proposed that the 2015/16 budget be amended to include the following carried forward
amounts:
 $1,820,741 be carried forward to complete one off operating projects;
 $15,739,427 be carried forward for capital works projects; and
 $1,956,099 to deliver on commitments arising from unspent grants and contributions
received in 2014/15.
Attachments
Nil
Director Corporate Services - Steven Lambert
Manager Financial Services – Binda Gokhale
Management Accounting Co-ordinator – Alana Taylor
Page 163 of 274
OTHER REPORTS
FILE NO: 00/000/000
ITEM NO: 6.5.1
DIRECTOR CORPORATE SERVICES STEVEN LAMBERT
2014/15 BUDGET CARRIED FORWARD TO 2015/16 (cont’d)
RECOMMENDATION
That Council approve the proposed amendments to the 2015/16 Budget as outlined in this
report by:
1. Increasing operating expenditure by $1,820,741 for one off operating initiatives and projects
not completed in 2014/15;
2. Increasing capital expenditure by $15,739,427 for projects not completed in 2014/15 with
unspent budget funding; and
3. Increasing operating expenditure by $1,956,099 for commitments resulting from unspent
grants or contributions received in 2014/15 for a specific purpose that is still to be delivered.
MOTION
CRS GAUTAM GUPTA / JOHN GIBBONS
That Council approve the proposed amendments to the 2015/16 Budget as outlined in this
report by:
1. Increasing operating expenditure by $1,820,741 for one off operating initiatives and projects
not completed in 2014/15;
2. Increasing capital expenditure by $15,739,427 for projects not completed in 2014/15 with
unspent budget funding; and
3. Increasing operating expenditure by $1,956,099 for commitments resulting from unspent
grants or contributions received in 2014/15 for a specific purpose that is still to be delivered.
(CARRIED)
Page 164 of 274
OTHER REPORTS
FILE NO: 00/000/000
ITEM NO: 6.5.1
1. Discussion
1.1
Operating Projects
The following projects from the 2014/15 operating budget are proposed to be carried forward
and included as part of the 2015/16 operating budget:
Project Description
2014/15
Net
Budget
$
2014/15
Net
Actual
$
Carry
Forward to
2015/16
$
Details
Organic Waste Collection
Strategy
750,000
31,220
718,780
Funds provided to develop the organic
waste collection strategy and incorporate
the collection of organic waste into the
existing kerbside collection service. The
strategy was developed and endorsed by
Executive in 2014/15. The carry forward
funds will be applied to the implementation
of the service, including a community
education campaign.
Werribee City Centre
Catalyst Site Developments
155,497
102,139
53,358
A commercial assessment of all Council
owned sites in the Werribee City Centre
was undertaken. Recommendations were
made on the future use of the sites in line
with Council objectives. Three sites have
been identified for development. The carry
forward amount will fund an expression of
interest (EOI) process in 2015/16 for these
sites.
50,000
25,535
24,465
2014/15 new initiative project
Princes Highway Urban
Design Framework
200,000
27,600
172,400
Funds allocated in the 2014/15 budget to
develop the Princes Highway Urban
Design Framework
Housing Neighbourhood
Character Strategy Panel
Costs
199,000
144,350
54,650
Funds allocated in the 2014/15 budget for
panel hearing costs
Tarneit and Sayers Road
Panel Costs
32,000
0
32,000
panel hearing costs
Dry Stone Wall Panel Costs
27,000
0
27,000
panel hearing costs
Visitor Information Centre
rebranded signage, uniforms
& brochures
13,600
0
13,600
2014/15 budget allocation to implement the
Visitor Information Centre rebranding
689,494
344,316
290,000
Funds allocated to towards the Congestion
Campaign in the 2013/14 budget
80,000
0
80,000
2014/15 new initiative for a cultural precinct
feasibility study
Werribee Wayfinding
Signage Strategy
Congestion Campaign
Cultural Precinct Master
Plan
Page 165 of 274
OTHER REPORTS
FILE NO: 00/000/000
ITEM NO: 6.5.1
Project Description
2014/15
Net
Budget
$
2014/15
Net
Actual
$
Carry
Forward to
2015/16
$
Details
Continuous Improvement
Framework project
181,000
36,062
144,000
Funds allocated in the 2014/15 budget to
implement the continuous improvement
framework and projects identified through
the framework.
Tarneit Library Opening Day
Collection purchase
828,190
694,134
134,056
Funding allocated in the 2014/15 budget to
purchase the opening day collection for the
new Tarneit Library.
Tree Data Capture for Asset
Management System
161,336
100,018
61,318
The 2013/14 and 2014/15 budget each
included $80k of funding to undertake an
audit of Council’s trees and capture
condition data to import into the asset
management system.
15,114
0
15,114
Funding allocated in the 2014/15 budget to
undertake an audit of Council’s sports field
light towers.
Sports Field Light Tower
Audit
Total
1,820,741
Page 166 of 274
OTHER REPORTS
FILE NO: 00/000/000
ITEM NO: 6.5.1
1.2 Capital Projects
1.2.1 Proposed 2015/16 Capital Works Budget
Adopted capital works budget for 2015/16
Proposed capital works from 2014/15 to be completed in 2015/16
Total proposed amended capital works budget for 2015/16
$91.25M
$15.74M
$106.99M
1.2.2 List of the proposed Capital Works Projects
The following Capital projects grouped by asset category are proposed to be carried forward
and completed as part of the 2015/16 financial year:
Budget
Expenditure
2014/15
$
Actual
Expenditure
2014/15
$
Carry
Forward to
2015/16
$
Buildings
Wyndham Leisure and Events Centre Redevelopment
Hummingbird Boulevard Pavilion & Car Park
Clearwood Drive Pavilion & Car Park
Wyndham Leisure and Events Centre Energy Efficiency
Saltwater Promenade Community Centre
Cultural Centre Upgrade
Building Augmentation – Council Facilities
Proposed budget carry forward - Buildings
22,355,285
105,066
86,784
2,893,680
2,970,869
361,000
610,000
19,863,805
83,801
37,751
2,350,847
2,270,528
238,958
247,588
2,491,380
21,264
49,032
500,000
700,341
108,000
100,000
3,970,017
Plant & Equipment
Motor Vehicle and Plant Replacement Program
Acquisition of Additional Fleet
Boat Ramp - Security and Lighting Upgrade
Werribee Outdoor Olympic Pool - Pool Plant Upgrade
Proposed budget carry forward – Plant & Equipment
2,952,751
1,016,638
26,000
77,864
2,319,954
454,965
0
18,304
139,878
73,516
26,000
36,000
275,394
Furniture & Equipment
Wyndham Events Centre - Fitout & Furniture
Wyndham Leisure Centre - Fitout & Furniture
Proposed budget carry forward – Furniture & Equipment
845,000
2,969,189
376,567
2,902,280
300,188
64,139
364,327
Footpaths
Bicycle Plan
Laverton North Presentation & Footpaths
Proposed budget carry forward – Footpaths
357,468
450,000
123,466
102,812
234,001
250,000
484,001
Information Technology (IT)
Asset Management System Reimplementation
Proposed budget carry forward - IT
304,720
236,335
68,384
68,384
100,000
3,154,064
54,578
57,203
1,784,575
24,041
20,000
1,369,489
30,758
1,420,247
Other Structures
Caravan Park - Park Optimisation, Security & Safety Works
Public Lighting Bulk Bulb Replacement
Keynote Public Art
Proposed budget carry forward – Other Structures
Page 167 of 274
OTHER REPORTS
FILE NO: 00/000/000
ITEM NO: 6.5.1
Budget
Expenditure
2014/15
$
Actual
Expenditure
2014/15
$
Carry
Forward to
2015/16
$
Reserves and Open Space
Mainview Boulevard Reserve
Williams Landing estate - Oval
Alison Street Park
Mini Pavilion to service Glen Orden BMX & Oval 2
Landscape Master Plan Implementation
Lawrie Emmins Reserve - Motor Cross
Hummingbird Boulevard Reserve - Oval Construction
Hogans Road Reserve - Master Plan Implementation
Landscape Master Plans - Forward Planning
Wyndham Vale Reserve - Oval & Landscaping
Playground / Park upgrade
Wootten / Hogans Roads Oval
Proposed budget carry forward – Reserves & Open Space
200,000
200,000
350,000
362,250
1,440,428
100,000
2,300,000
651,906
228,000
865,727
1,228,099
110,978
11,488
66,466
46,908
3,204
362,958
49,254
2,275,401
353,826
127,834
836,973
886,006
65,030
188,512
130,825
303,092
359,036
699,424
50,745
13,494
190,000
89,395
28,753
315,068
15,274
2,383,618
Roads
Congestion Campaign Projects
North/South Connector Sayers Rd
Comben Drive Rock Beaching
Road Reconstruction – Diggers Rd
Road Reconstruction – Shaws Rd
Proposed budget carry forward – Roads
500,000
1,200,000
131,599
1,007,395
1,562,149
353,769
650,000
19,780
15,000
23,432
146,230
550,000
111,769
929,705
1,538,717
3,276,421
RDF
New Cells – Cell 4C Construction
Reconstruction of existing Leachate pond
Proposed budget carry forward – RDF
4,996,766
750,000
2,014,766
234,981
2,982,000
515,018
3,497,018
Total Capital Works budget proposed to be carried forward to 2015/16
15,739,427
Page 168 of 274
OTHER REPORTS
FILE NO: 00/000/000
ITEM NO: 6.5.1
1.3
Operating Grants and Contributions
Non-recurring operating grants and contributions have been received during 2014/15 for
specific purposes and not fully utilised by the end of 2014/15. The revenue has been recognised
in 2014/15, as required under the Local Government Accounting Framework, but the costs have
not yet been incurred. This generates a mismatch between the revenue and the expenditure for
the annual financial results. It is proposed that the unspent funds to deliver on the commitments
under the funding agreement be included in the 2015/16 budget.
Funding
Description
Funding
Source
Unspent Grants:
Healthy
DHHS
Communities
2014/15
Revenue
$
2014/15
Expenditure
$
2014/15
Unspent
$
Details
Grant to fund staff salaries, Alcohol
Management Strategy background
paper, Food Hub Feasibility Study,
Food Policy development, community
grants, etc.
2,745,648
1,700,085
1,045,563
Health
Champions
DHHS
120,000
90,360
29,640
HACC Growth
Funding
DHHS
230,684
0
230,684
HACC Minor
Capital Funding
DHHS
52,358
13,527
38,831
Koolin Balit
Project
DHHS
170,000
48,454
121,546
Funding to employ an Aboriginal
Community Centre Project Officer for a
2 year period.
Building
Inclusive
Communities –
Metro Access
Program
DHHS
146,872
116,593
30,278
Funds will be expended on Young
Carers Workshops, NDIS community
forums, an International Day of People
with Disability, and an Access &
Recreation Expo.
Best Start
Program
DET
209,846
181,362
28,484
All unexpended funds are allocated to
projects which have been approved by
DET – South Western Victoria Region
& the Wyndham Best Start Partnership
Group.
Werribee
Integrated
Community
Learning Hub
Feasibility
Study
DTPLI
27,000
0
27,000
This study is anticipated to be
completed in the first quarter of
2015/16.
ANZAC Art
DVA
29,443
4,108
25,335
Grant will be spent on researching and
the production of the histories of local
soldiers a digital storytelling project.
Two Community Leadership workshops
will be held with community members
with an interest in improving the health
of local people through community
projects.
Committed for the purchase and
training of 120 Home Care Workers in
the use of new mobile devices and
software, to enable e-rostering and
more efficient operations.
Funds will be expended on minor
equipment for HACC staff.
Page 169 of 274
OTHER REPORTS
FILE NO: 00/000/000
ITEM NO: 6.5.1
Funding
Description
Funding
Source
2014/15
Revenue
$
117,530
2014/15
Expenditure
$
92,347
2014/15
Unspent
$
25,183
Details
Emergency
Management
RDV
Local Facilities
for Local Clubs
DTPLI
33,750
0
33,750
Grant to be forwarded to the Werribee
Bowling Club on replacement of the
synthetic green.
Hard to Locate
Sports Strategy
SRV
27,000
3,812
23,188
Deliver the completed Hard to Locate
Sports Strategy.
Infrastructure at
Station Place,
Werribee
Werribee South
Green Wedge
Management
Plan
Department
of Justice
158,000
17,534
140,466
Lighting at Station Place, Werribee, to
improve public safety.
DPCD
66,666
0
66,666
Project is in conjunction with City of
Melton and is to develop the Werribee
South Green Wedge Management
Plan.
Energy
Efficiency
Funding
CEEP
137,421
116,703
20,718
Project is co-funded by four other
partner councils. Carry over is required
to comply with the funding agreement
and MOU with partner councils.
Pimelea
Conservation
on Kirks Bridge
Road
Growling Grass
Frog Habitat
Trust for
Nature
17,218
0
17,218
Funds are to be expended on an
ecological burn off at the project site.
3,110
0
3,110
Grant from Melbourne Water has been
received by Council on behalf of
Mackillop College who are undertaking
and maintaining a planting to restore
Growling Grass Frog habitat on Council
land. Grant money will be forwarded to
the college in July.
141,280
76,800
48,439
For landscape works & sandpit
construction, outdoor upgrade &
community activities, atrium project and
lockers, at various kindergartens.
Melbourne
Water
Unspent Contributions:
Kindergarten
Dissolved
Committee
Kindergarten
funds
Committees
Total unspent grants and contributions from 2014/15
To fund a position for the Western
Areas Resilience Project, in partnership
with City of Melton.
1,956,099
Council departments responsible for the delivery of projects, which have a direct community or
user impact, will continue to work with relevant groups and stakeholders to minimise any
impacts from project delays.
Page 170 of 274
OTHER REPORTS
FILE NO: 00/000/000
ITEM NO: 6.5.1
3. Financial Implications
The proposed carry forward amounts will result in an increase to the 2015/16 Operating and
Capital budgets. However, it should be noted that these amounts are fully funded from either
the 2014/15 budget or revenue in 2014/15 and there is no adverse impact to cash requirements.
Page 171 of 274
OTHER REPORTS
FILE NO: 000/00/000
ITEM NO: 6.5.2
- STEVEN LAMBERT
LOCAL GOVERNMENT RATES CAPPING & VARIATION FRAMEWORK REVIEW
Summary
The Essential Services Commission (ESC) released their draft report on the Local Government
Rates Capping & Variation Framework Review on 31 July 2015. The report, titled ‘A Blueprint
for Change’ follows a period of consultation across key stakeholder groups including ratepayers,
council staff, Councillors and Local Government representation bodies.
The Report invites public submissions from anyone with an interest in local government.
Written submissions are due by 28 August 2015.
The purpose of this report is to brief the Council on the key recommendations within the Report
and our initial observations.
Council intends to lodge a submission with the ESC by the 28 August 2015. Council’s
submission will be made available on Council’s website and is also expected to be publically
available on the ESC website.
Attachments
1. Rate Capping Framework - Principles and Recommendations
Manager Financial Services - Binda Gokhale
In providing this advice as the Manager and Author, I have no disclosable interests in this
report.
Key Issues


The timing of the August OCM does not allow sufficient time to complete the ESC
submission. This report therefore provides an overview of key issues identified to date.
Councillors will be briefed on the final submission ahead of lodgement.
RECOMMENDATION
That Council:
1.
Note the release of the Draft Report by the Essential Services Commission – Local
Government Rates Capping & Variation Framework Review.
2.
Lodge a submission to the Report due 28 August 2015.
Page 172 of 274
OTHER REPORTS
FILE NO: 000/00/000
ITEM NO: 6.5.2
(cont’d)
MOTION
CRS BOB FAIRCLOUGH / MICHELE WHARRIE
That Council:
1.
Note the release of the Draft Report by the Essential Services Commission – Local
Government Rates Capping & Variation Framework Review.
2.
Lodge a submission to the Report due 28 August 2015.
(CARRIED)
Cr Gupta requested that it be documented that he had voted against this item.
Page 173 of 274
OTHER REPORTS
FILE NO: 000/00/000
ITEM NO: 6.5.2
(cont’d)
1.
Background
In January 2015, the Essential Services Commission (ESC) received terms of reference to
consider and report on the development of a state-wide capping and variation framework for
council rates.
The ESC released a Consultation paper in April 2015 based on their preliminary engagement
with key industry organisations and wider community and invited submissions which were due
on 15 May 2015. The submission on behalf of Wyndham City Council was presented to Council
at the Council meeting on 25 May 2015.
Based on the collective submissions received as well as feedback from an ongoing consultation
program, the ESC has released the Local Government Rates Capping & Variation Framework
Review Draft Report. This report is presented in two volumes:
 Volume I – Key design features of the framework with eleven key recommendations
 Volume II – Analysis undertaken to develop the proposed framework
The ESC has again invited submissions to the Draft Report due 28 August 2015.
2.
Discussion
The Principles guiding the framework, together with the eleven key recommendations proposed
in the Draft Report, are provided as an attachment to this paper.
Council is broadly supportive of the principles established and intent of the recommendations to
drive greater accountability and transparency. However there are key practical issues that need
to be considered and further clarified. These are outlined below and will form the basis of
Council’s submission.
 The commission recommends that there should be one rate cap that applies to all
councils in Victoria which does not recognise the problems faced by growth councils
such as Wyndham in the delivery of infrastructure services.
 Whilst a ‘variation’ process is allowed for within the framework, this appears to be
complex and will likely result in an additional cost impost for Council.
 The ESC has recognised both a Consumer Price Index (CPI) as well as a labour
component in the calculation of the cap. However, it is still far from reflective of our cost
base – particularly given our significant capital spend where the cost index has ranged
between 5-6% in recent years.
 The ESC recommends that the framework commence for the 2016/17 year. This may
not allow sufficient time to engage and educate the community on the impact of the rate
capping. Also, as 2016/17 is a valuation year, the messaging around rate capping may
become compromised by changes in property values. The timeframe may not allow
sufficient time to prepare for a variation submission for year one of implementation if
Council wished to consider.
 The ESC recommends that it should be the decision maker on variations under the
framework and empowered to only accept or reject (note vary) an application for
variation. This will need to be supported by a strong and timely communication process
between councils and the ESC.
 We do not believe that Councils should bear the cost of the ESC but that it should be
covered by the State Government.
Page 174 of 274
OTHER REPORTS
FILE NO: 000/00/000
ITEM NO: 6.5.2
(cont’d)
 It is proposed that the ESC monitor and publish an annual report on the overall
outcomes for ratepayers and communities. More information is required on what
Council’s incremental reporting obligations will be particularly given we are already
mandated to report under the Local Government Performance Reporting Framework
(commencing for the 2014/15 financial year). This is a duplication in effort and reporting
and an additional cost for taxpayers and ratepayers.
 The draft report acknowledges the cost shifting and reduction of Federal and State
Government funding yet provides no recommendations on this crucial matter.
3.
City Plan/QCP
5.5 Financial Services - To manage resources efficiently and effectively to ensure Council's
financial sustainability now and into the future.
4.
Council Policy
The outcomes of the Rate Capping & Variation Framework has direct implications for Councils
Rating Policy as well as Council’s strategy and approach to service delivery, infrastructure
spend, financing and community consultation.
5.
Council will need to assess funding impacts for its current Strategic Resource Plan and
implications for Council’s long term financial sustainability.
6.
A program of community consultation is being developed to address the key issues raised in the
draft report. Community consultation will build on our existing strategies including Wyndham
2040, District and Neighborhood hubs as well as Councillor portfolios.
7.
Communication Strategy
Council’s submission to the ESC will be made available to the public on Council’s website as
well as the ESC website.
Page 175 of 274
ATTACHMENT NO: 1 - RATE CAPPING FRAMEWORK PRINCIPLES AND RECOMMENDATIONS
ITEM NO: 6.5.2
Local Government Rates Capping & Variation Framework Review
PRINCIPLES GUIDING THE FRAMEWORK’S DESIGN
Principle 1 — Local communities differ in their needs, priorities and resources.
Principle 2 — Local communities and ratepayers are entitled to hold their councils to the
highest standards of accountability and transparency when setting rates.
Principle 3 — The framework should support the autonomy of councils to make decisions in
the long-term interests of their community and ratepayers.
Principle 4 — Councils will need to satisfy the burden of proof outlined in the framework
when seeking a variation above the cap.
Principle 5 — Rate increases should be considered only after all other viable options have
been explored.
Principle 6 — The framework should support best practice planning, management systems
and information sharing to uphold council decision-making.
Principle 7 — The framework should be flexible and adaptable.
Principle 8 — There should be few surprises for ratepayers and councils in the
implementation of the framework.
Page 176 of 274
ATTACHMENT NO: 1 - RATE CAPPING FRAMEWORK PRINCIPLES AND RECOMMENDATIONS cont.
ITEM NO: 6.5.2
Local Government Rates Capping & Variation Framework Review
DRAFT RECOMMENDATIONS
Draft recommendation 1
The Commission recommends that there should be one rate cap that applies equally to all
councils in Victoria.
The Commission recommends that:
 revenue from general rates and municipal charges should be subject to the rate cap
 revenue from special rates and charges, ‘revenue in lieu of rates’ and the fire
services levy should not be included in the rate cap and
 service rates and charges should not be included in the rate cap, but be monitored
and benchmarked.
The Commission recommends that the cap should be applied to the rates and charges paid
by the average ratepayer. This is calculated by dividing a council’s total revenue required
from rates in a given year by the number of rateable properties in that council area at the
start of the rate year.
The Commission recommends that the annual rate cap should be calculated as:
Annual Rate Cap
With:
= (0.6 x increase in CPI)
+ (0.4 x increase in WPI)
- (efficiency factor)
CPI = DTF’s forecast published in December each year
WPI = DTF’s forecast published in December each year
The efficiency factor will initially be set at zero in 2016-17 but increasing by 0.05 percentage
points each year from 2017-18. The Commission will undertake a detailed productivity
analysis of the sector to assess the appropriate long-term rate for the efficiency factor.
The Commission recommends that the 2015-16 rates (general rates and municipal charges)
levied on an average property should be adopted as the starting base for 2016-17.
Page 177 of 274
ATTACHMENT NO: 1 - RATE CAPPING FRAMEWORK PRINCIPLES AND RECOMMENDATIONS cont.
ITEM NO: 6.5.2
VARIATION
The Commission recommends that the framework should not specify individual events that
would qualify for a variation. The discretion to apply for a variation should remain with
councils.
The Commission recommends that the following five matters be addressed in each
application for a variation:
 The reason a variation from the cap is required
 The application takes account of ratepayers’ and communities’ views
 The variation represents good value-for-money and is an efficient response to the
budgeting need
 Service priorities and funding options have been considered
 The proposal is integrated into the council’s long-term strategy.
The Commission recommends that in 2016-17, variations for only one year be
permitted. Thereafter, councils should be permitted to submit and the Commission
approve, variations of the length set out below.
First year of variation
2016-17
2017-18
2018-19
2019-20 and beyond
Length of permissible variation
One year (i.e. 2016-17 only)
Up to two years (i.e. 2017-18 only or 2017-18 and 2018-19)
Up to three years (i.e. up to 30 June 2021)
Up to four years (i.e. up to 30 June 2023)
The Commission recommends that it should be the decision-maker under the framework, but
only be empowered to accept or reject (and not to vary) an application for variation.
MONITORING
The Commission recommends that it monitor and publish an annual rates report on
Councils’ adherence to the cap and any approved variation conditions.
The Commission recommends that it monitor and publish an annual monitoring report
on the overall outcomes for ratepayers and communities.
Page 178 of 274
OTHER REPORTS
FILE NO: 0
ITEM NO: 6.5.3
DIRECTOR INFRASTRUCTURE DAVID SUDER
EAGLE STADIUM COMPONENTS NAMING - COMMUNITY ENGAGEMENT PLAN
Summary
At the Ordinary Council Meeting on 27 April 2015, Council resolved to work closely with user
groups to identify appropriate names for spaces within the redeveloped facility that reflect the
contribution of users, the local community and history of the facility.
This report proposes a methodology for implementing this decision in order to commence
consultation and engagement with the Eagle Stadium user groups.
Attachments
1. Terms of Reference - Working Group for the Eagle Stadium Components
2. Terms of Reference Apppendix 2 - Wyndham City Values
Director Infrastructure - David Suder
Manager Facilities & Recreation - Andrew Mackinnon
In providing this advice as the Manager and Author, I have no disclosable interests in this
report.
Key Issues


Working Group Terms of Reference, including selection criteria for the Working Group.
Consultation and engagement process.
RECOMMENDATION
That Council:
1. Endorse the Terms of Reference for the Working Group.
2. Authorise the Director Infrastructure and the Chair of the Sports Portfolio Committee, to
select Working Group members, based on the selection criteria outlined in the Terms of
Reference, and to inform Councillors of the outcome.
3. Authorise the Director Infrastructure to select an independent Chair to chair the Working
Group, and to inform Councillors of the outcome.
Page 179 of 274
OTHER REPORTS
FILE NO: 0
ITEM NO: 6.5.3
DIRECTOR INFRASTRUCTURE - DAVID
SUDER
(cont’d)
MOTION
CRS GAUTAM GUPTA / JOHN GIBBONS
That Council:
1. Endorse the Terms of Reference for the Working Group.
2. Authorise the Chair of the Sports Portfolio Committee and the Director Infrastructure to
select Working Group members, based on the selection criteria outlined in the Terms of
Reference, and to inform Councillors of the outcome.
3. Authorise the Chair of the Sports Portfolio Committee and the Director Infrastructure to
select an independent Chair to chair the Working Group, and to inform Councillors of the
outcome.
(CARRIED)
Page 180 of 274
OTHER REPORTS
FILE NO: 0
ITEM NO: 6.5.3
SUDER
(cont’d)
1.
Background
The name ‘Eagle Stadium’ was endorsed by Council at the Ordinary Council Meeting held on 23
February 2015.
The matter was again considered at the 27 April 2015 Ordinary Council Meeting following
consideration of a Notice of Motion in relation to the Eagle Stadium name. At this meeting,
Council committed to working closely with user groups to identify appropriate names for spaces
within the redeveloped facility that reflect the contribution of users, the local community and
history of the facility.
2.
Discussion
Community Engagement Plan
A Community Engagement Plan has been developed to engage user groups, and the wider
community, to name parts of Eagle Stadium. Council will consult Eagle Stadium user groups on
the Community Engagement Plan before making any adjustments, based on feedback.
The Community Engagement Plan provides for the establishment of a Working Group who will
draft selection criteria for possible names, seek ideas and names from the community and
develop a shortlist and recommendations for Council decision via a Council Report. The
process is anticipated to take 7 months.
Council will consider the recommendation/s made by the Working Group and may choose to
accept all, some or none of the recommendation/s made by the Working Group.
The process overview and timeline:
Aug - Sept
Oct - Nov
Dec
Jan / Feb
Feb / March
April
Consult on this
Council ok
Consultation Plan
and
working
group TOR
Council
consult
user
groups on
this plan,
adjust if
needed
Council
Adoption
Council
select and
appoint
Working
Group
Working
Group
draft name
selction
criteria
Working
Group seek
ideas &
names
Council
Endorsement
Consult
Working
Group
shortlist
names
Working
Group
consult on
shortlist,
check &
vet
Working
Group
recommend
final names
to Council
Council
Adoption
Collaborate
Inform
Page 181 of 274
OTHER REPORTS
FILE NO: 0
ITEM NO: 6.5.3
SUDER
(cont’d)
Terms of Reference for the Working Group
A Terms of Reference, including selection criteria, for the Working Group have been developed
(Attachment 1). This report seeks endorsement of the Terms of Reference and authority for the
Director of Infrastructure to select Working Group members, pending feedback from Eagle
Stadium User Groups on the draft Community Engagement Plan.
Selection would be based on the selection criteria for the Working Group outlined in the Terms
of Reference for the Working Group.
This report also seeks authority for the Director of Infrastructure to seek and select a
Community Chair for the Working Group or, if a suitable candidate is not found, appoint a
consultant to Chair the Working Group.
Selection Criteria for the Working Group:
Members will be appointed by Director of Infrastructure, following a request for representation
from the groups listed under ‘membership of the Working Group’.
Selection of Working Group members will seek to enable a good balance of representation,
gender, cultural diversity, age and ability.
Working Group members will be selected by the Director of Infrastructure on the basis of:





Demonstrated positive, outcome-focussed approach
How well they can represent their group
Ability to serve as an information conduit back to their group
Ability to engage their group in acceptance of the final decision
Relevant previous experience in community engagement processes and demonstrated
consultative capacities
 Ability to assist with consultation planning and to undertake consultations themselves (for
example, to run surveys, seek votes etc.)
 Ability to make a time commitment.
Membership of the Working Group:
The Working Group will consist of:
 A Community Chair or paid facilitator, selected and/or employed by Council
 4 Eagle Stadium User Group representatives
 2 Community representatives (for example, a member of a historical society, or similar
targeted interest group)
 1 Council Officer.
Page 182 of 274
OTHER REPORTS
FILE NO: 0
ITEM NO: 6.5.3
SUDER
(cont’d)
Selection Criteria for the Community Chair / Chair:
Council will seek a Community Chair based on these criteria:




Demonstration of no vested interest in the outcome
Demonstration of no conflict of interest
Able to demonstrate skills and experience in chairing complex community issues
Ability to make a time commitment.
If a suitable person cannot be found, Council will appoint an independent consultant.
3.
City Plan/QCP
1.2 Community engagement and building - To actively engage with the community to capture
diverse perspectives and opportunities to improve the quality of Council decisions on policies,
services and programs. To strengthen the capacity of citizens and community groups to
participate in community life by providing opportunities for individuals to acquire knowledge,
confidence, skills and experience.
4.
Council Policy
A Community Engagement Plan has been developed under Council’s ‘Community Engagement
Framework and Model 2013-2017’ and requires the Working Group to develop their plan under
the same model. Council’s sponsorship, signage and naming policies will apply to naming
recommendations from the Working Group.
5.
The project is unbudgeted. Expenditure on this initiative will be absorbed within the Facilities
and Recreation Department operating budget.
6.
The draft Community Engagement Plan has been developed under Council’s ‘Community
Engagement Framework and Model 2013-2017’.
The development of the Working Group is a community engagement tool at the ‘collaborate’
level of engagement.
It is expected the Working Group will choose community consultation tools at the ‘consult’ and
‘involve’ levels of community engagement, which may include surveys, information kiosks,
comment forms, drawing or naming competitions for young people, displays of historical
photographs to generate thinking, interviews and/or voting. The Working Group will collect ideas
for naming, create a shortlist and make a recommendation to Council.
Page 183 of 274
OTHER REPORTS
FILE NO: 0
ITEM NO: 6.5.3
SUDER
(cont’d)
7.
Following the endorsement of this plan, the next steps will be:
 Community consultation regarding the methodology proposed in the Community
Engagement Plan
 Seek expressions of interest for working group membership
 Seek expressions of interest for the Community Chair role for the working group
 Councillors will be informed of the outcomes for the above three items.
Page 184 of 274
ATTACHMENT NO: 1 - TERMS OF REFERENCE - WORKING
GROUP FOR THE EAGLE STADIUM COMPONENTS
ITEM NO: 6.5.3
Page 185 of 274
GROUP FOR THE EAGLE STADIUM COMPONENTS cont.
ITEM NO: 6.5.3
Page 186 of 274
ITEM NO: 6.5.3
Page 187 of 274
ITEM NO: 6.5.3
Page 188 of 274
ITEM NO: 6.5.3
Page 189 of 274
ITEM NO: 6.5.3
Page 190 of 274
ITEM NO: 6.5.3
Page 191 of 274
ATTACHMENT NO: 2 - TERMS OF REFERENCE APPPENDIX 2 - WYNDHAM CITY VALUES
ITEM NO: 6.5.3
Page 192 of 274
OTHER REPORTS
FILE NO: 0000
ITEM NO: 6.5.4
DIRECTOR COMMUNITY
RELIGIOUS & CULTURAL EVENTS IN WYNDHAM (NOTICE OF MOTION 563)
Summary
As requested in the Notice of Motion No 563 at the Ordinary Council Meeting of 25 May 2015,
this report provides an overview of how Council supports major cultural and religious events in
Wyndham and details opportunities where Council can further enhance and broaden
engagement in this area.
Wyndham’s multicultural identity is a source of pride for Council and its community members.
Cultural and religious events make a significant contribution to the understanding and
acceptance of cultural diversity in Wyndham. Council supports events in a range of ways, and
continues to look for opportunities to enhance engagement with communities to plan and run
events as the needs of the community continue to grow and change.
Attachments
Nil
A/Coordinator Leading Communities - Eilis Hughes
In providing this advice as the Author, I have no disclosable interests in this report
Manager Community Planning and Development – Kristin McKie
Key Issues



The community of Wyndham is becoming increasingly culturally and religiously diverse as
it continues to grow.
Cultural and religious celebrations build understanding and acceptance of diversity.
Council is involved in cultural and religious events in a range of ways.
RECOMMENDATION
That Council note this report and endorses the opportunities identified for further involvement
and broader engagement in supporting cultural and religious events in Wyndham.
MOTION
CRS GAUTAM GUPTA / INTAJ KHAN
That Council note this report and endorses the opportunities identified for further involvement
and broader engagement in supporting cultural and religious events in Wyndham.
(CARRIED)
Page 193 of 274
OTHER REPORTS
FILE NO: 0000
ITEM NO: 6.5.4
(cont’d)
1.
Background
At the Ordinary Council Meeting of 25 May 2015, a Notice of Motion from Cr Gupta was passed
as follows:
“That Council acknowledges the roles and importance of celebrating major
religious and cultural events in Wyndham’s community life as outlined in Council’s
Multicultural Policy and Action Plan. In particular, Council notes the contribution
these celebrations can make to the understanding and acceptance of cultural
diversity in Wyndham.
Given our contribution to Christmas and other major religious and cultural events in
Wyndham, Council therefore requests that officers prepare a report that:
1. Outlines and discusses the current role and nature (including expenditure) of
Council’s various involvements in promoting Christmas and other major
religious and cultural events;
2. How this involvement currently builds an understanding and acceptance of
cultural diversity in Wyndham;
3. How Council currently engages different cultural groups in the celebrations of
major religious and cultural events; and finally
4. What measures could be taken to improve the engagement of a broader range
of cultural groups in such events that respects existing practices such as
Christmas celebrations and how we can enhance celebrations by engaging
communities.”
As noted in the Notice of Motion, Council’s Multicultural Policy and Action Plan 2014-18 outlines
the pride that Council and the community have in our multicultural identity and the importance of
celebrating major cultural and religious events. It also commits Council to embracing the input
and leadership of members of Wyndham’s culturally, linguistically and religiously diverse
communities.
As Wyndham’s population grows, so does the cultural diversity of the community. The period
between the 2006 and 2011 censuses, saw an increase in the proportion of residents born in
non-English-speaking countries from 18% to 25%. The greatest increase was in India and
China-born residents. Diversity in religious affiliation also increased during this time. While
Christian faiths continue to have the largest number of followers, there was a six-fold increase in
followers of the Sikh tradition, a five-fold increase in followers of Hinduism, and a doubling of
people following Buddhism and Islam.
In recent months, the Wyndham 2040 consultations have revealed a valuing of diversity and
harmony amongst Wyndham residents. This theme was particularly strong within community
feedback from the Wyndham East District.
Page 194 of 274
OTHER REPORTS
FILE NO: 0000
ITEM NO: 6.5.4
(cont’d)
2.
Discussion
Role and nature of Council’s involvement
Council has a range of roles in celebrating and supporting major religious and cultural events in
Wyndham. These include:
a) Funding through community grants
b) Funding through sponsorship of events
c) In-kind support for events as a partner organisation
d) Community and cultural development
e) Communications and marketing
Examples of Council’s involvement over the past two years include:
a)
Funding through community grants
During the calander years of 2013 and 2014 a total of $44,200 was granted to 17 community
organisations celebrating religious and cultural events through the community grants program.
Such events most notably included:
Community Group
Event
Amount
Werribee Community and
Education Centre
Wyndham Multicultural Fiesta 2014 celebrating
Wyndham’s diverse cultures through music
and dance, food, arts and crafts, market stalls
and family entertainment.
Wyndham Diwali Mela. Indian Festival.
Vasantotsava. Indian cultural theatre for
children and young adults to celebrate the
Festival of Spring.
Janam Ashtami Festival at the Jamieson Way
Community Centre.
Promoting Malay culture to our young
generation born in Australia and encourage
the community at large to participate by
learning Malay language, art, culture, music
and self defence.
Teeyan West Deeyan 2014 stage
performances based on Indian culture.
African International Celebration Group Annual
Gathering.
Festival of Spring - Vasantotsava 2014 at
Mossfiel Primary School.
Karenni Deeku Festival (Karenni, Karen and
Chin communities).
Dandiya in the West 2014 to celebrate an
Indian Festival called Navrati.
Tamil Stage Drama - Gajini Gajana Gaali
$10,800
Kali Puja Festival
$1000
Wyndham Diwali
Association of Young Indian
Talents of Australia
Multicultural Seniors
Association of Victoria
Australian Malay Foundation
Tarinjana
African International Group –
Wyndham
Association of Young Indian
Talents of Australia
Karenni Federation of
Australia
Sangam Community
Association
Melbourne Talkies
Association
Melbourne Bengali
Association
$1000
$1000
$1000
$1,000
$1000
$1000
$1000
$1000
$2000
$1000
Page 195 of 274
OTHER REPORTS
FILE NO: 0000
ITEM NO: 6.5.4
(cont’d)
Community Group
Event
Amount
Ethnic Nationalities
Organisation (ENO) Burma
and North East India)
Ethnic Nationalities Organisation Special
Event to talk about the different ethnic groups
from Burma, followed by traditional dancing
and music, representative of all the groups.
$1000
Wyndham Minister's Network
Wyndham Carols By Candlelight at the
Werribee Mansion
Christmas celebration at Sanctuary Lakes
Christmas celebration at Sanctuary Lakes
Wyndham Refugee Week Event 2014 to raise
awareness of the various cultures represented
by refugee and humanitarian migrants in
Wyndham.
$7000
Christmas at the Lakes 2013
Christmas at the Lakes 2014
Wyndham Community and
Education Centre
$8000
$1000
$4400
It is anticipated that Council’s new community grants program will provide further opportunities
to support cultural and religious events and celebrations, particularly through the new
Neighbourhood Grant and Identity, Inclusion and Connection Grant categories.
b) Funding through sponsorship of events
Council considers sponsorship proposals for large events based on an economic return and
image enhancement basis. These events allow Council to showcase its proud multicultural
identity to visitors of Wyndham, as well as building increased connection and awareness
amongst the local community. Recent examples where sponsorship was given include:
 Werribee Football Club’s Multicultural Day 2014 - $5000
 Werribee Racing Club’s Multicultural Race Day 2015 - $5000
 Indian Film Festival of Melbourne 2015 - $10000
c) In-kind support for events as a partner organisation
Council has the opportunity to be an active partner in some significant multicultural events in
Wyndham. Council may provide a venue or staff to help run these events. These are generally
events of a broad multicultural nature, rather than occasions specific to one culture or religion.
Recent examples include:
 Staff on the Event Working Group for the Wyndham Humanitarian Network’s
Multicultural Fiesta, actively involved in planning and running the event.
 Provision of a venue and staff for the Emerge Multicultural Arts Festival – a partnership
with Multicultural Arts Victoria.
 Provision of a venue for the Wyndham Interfaith Network annual dinner.
Page 196 of 274
OTHER REPORTS
FILE NO: 0000
ITEM NO: 6.5.4
(cont’d)
d) Community and cultural development
Through the team of community and cultural development workers within the Community
Planning and Development department, Council is able to work alongside community groups to
develop their skills and capacity to run events and celebrate significant dates. Support often
includes mentoring support for the organisers, as well as support to apply for external grants
(e.g. from the Victorian Multicultural Commission), and linking organisers with other
organisations and communities. This work is usually undertaken with communities at greatest
risk of exclusion. Recent examples of this include:
 The Kupo Mora Festival – connecting the Kuku community of South Sudan with the
Karen community of Burma based on their common experience of settling in Wyndham.
 Nowrooz – mentoring local Iranian asylum seekers to host an event to celebrate Persian
New Year, open to the whole community.
 RED – mentoring emerging local artists to install temporary public art works in Watton
Street to not only mark Christmas but to recognise the diversity of cultures in Wyndham.
e) Communications and marketing
Council uses a range of marketing and communication tools to mark dates of cultural
significance. These include:
 Making reference to dates of cultural significance in Wyndham News and on social
media. In the past twelve months this has included Chinese New Year, Ramadan,
Christmas and Enkutatash (Ethiopian New Year).
 The installation of lights in the trees in Watton Street which can be lit in different colours
to mark particular occasions, such as green and red for Christmas, or red for Chinese
New Year.
It is important to note that thanks to the strong, vibrant and diverse communities existing in
Wyndham, many cultural and religious events take place in Wyndham that Council has no
formal role in. Council very much values the contribution to identity, inclusion and connection
that these events make.
Building understanding and acceptance of cultural diversity
In developing the Multicultural Policy during 2014, approximately 500 community members were
consulted. One of the questions asked was “Things that help me get to know other cultures
are…”. The most common theme for responses was events and festivals, particularly those
involving food, music, dance or sport. This would indicate that Council’s involvement in and
support for cultural festivals makes a significant contribution to building understanding and
acceptance of cultural diversity in Wyndham.
Page 197 of 274
OTHER REPORTS
FILE NO: 0000
ITEM NO: 6.5.4
(cont’d)
Council also received feedback from migrants that they were keen to participate in traditional
Australian cultural events in order to connect with their new home – Australia Day, Christmas
and events which showcase Aboriginal culture were given as examples.
In addition to the community benefits of building understanding and acceptance, there are
further benefits for Council. Involvement in these events builds the knowledge and networks of
Council, in turn allowing Council to take steps to ensure that its services are more accessible
and inclusive to all residents. Successful, well-run cultural events can also have a positive effect
on Council’s image and promote Wyndham as a positive place to visit, live or conduct business.
Engaging cultural groups
Through its community engagement framework, as well as through the “Engagement”
commitment in the Multicultural Policy, Council is committed to seeking the input and leadership
of community members into identifying and planning cultural celebrations in Wyndham.
Examples of engagement include:
 The Cultural Diversity Portfolio Committee.
 Wyndham Exchange Community Dinners, which are a targeted approach to engaging
communities of interest or identity. In 2014/15 dinners were hosted for Indian and
Chinese community leaders, and community leaders of refugee and asylum seeker
background. Planning for a series of dinners in 2015/16 is currently underway.
 Ongoing participation in the Wyndham Humanitarian Network and its working groups.
 Targeted consultation for the development of the Multicultural Policy & Action Plan.
 Ad hoc contact and support for groups who contact the Social Development or
Communications and Events departments.
Opportunities for further enhancement and engagement
With a commitment to continuous improvement, and in recognition of the continually changing
demographics of Wyndham, Council staff routinely review and enhance approaches to
engaging with cultural groups. Planned activities for 2015/16 which will contribute to this review
and enhancement include:
 The continued implementation of the Multicultural Policy and Action Plan
 The introduction of forums for engaging with leaders of faith communities in Wyndham
on issues specific to Council business. This will complement the work of the Wyndham
Interfaith Network.
 The addition of a new staff member in the Events team who will liaise with all groups
making contact with Council about running events and provide consistent information
and advice.
 Further development and use of the calendar of dates of cultural significance which is
currently being shared by Social Development and Communications & Events to take a
planned approach to recognising significant dates.
 Continual review of available immigration, census and other demographic data sources
to understand the changing cultural and religious profile of Wyndham’s communities.
Page 198 of 274
OTHER REPORTS
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ITEM NO: 6.5.4
(cont’d)
 Targeting future Wyndham Exchange Community Dinners to enhance engagement with
communities of interest or identity groups that Council has had less contact with.
 Undertaking a review of Council’s approach to supporting community events to
investigate how annual events which enhance community identity and inclusion, and
which build stronger connections amongst community members, can best be supported.
This report refers primarily to events which showcase ethnic and religious diversity in Wyndham.
In addition to these events, Council also supports events which celebrate the culture of
Aboriginal and Torres Strait Islander people and their special place as the first peoples of
Australia; the gay, lesbian, bisexual, transgender, intersex and queer community and their
culture; people with a disability and deaf people; and other celebrations of diversity. These also
build understanding and awareness of people’s diverse experiences and cultures, and a more
connected community.
3.
City Plan
1.1 Sense of community - to actively promote opportunities for building a sense of community
identity, inclusion and connectedness between residents.
4.
Council Policy
The Multicultural Policy and Action Plan 2014-18 commits Council to:
“…work with community members, staff and partner organisations to:
 Embrace and promote Wyndham’s multicultural identity.
 Support meaningful intercultural dialogue and encouraging cultural expression.
 Support meaningful interfaith dialogue, while recognising the integrity of our
individual faiths.
 Take an active stand against racism.
 Celebrate Wyndham’s cultural diversity with our communities.”
The policy also commits Council to embracing the input and leadership of community leaders:
“Council will work with community members to:
 Provide information to all members of our community about Council business and
issues which affect them.
 Seek feedback and consult with people from all of Wyndham’s diverse communities.
 Support our community to get involved in Council decision-making and policy
development through civic education approaches.
 Build capacity for leadership and collaboration with community members.
 Recognise informal leadership and empower community members and groups to
make decisions on the things that affect them.”
Page 199 of 274
OTHER REPORTS
FILE NO: 0000
ITEM NO: 6.5.4
(cont’d)
5.
Social Implications
An ongoing commitment to supporting cultural and religious events and to engaging with
members of Wyndham’s diverse communities represents a community strengthening approach,
whereby Council is contributing to:
 Building organisation by building the capacity of groups to organise events and
activities;
 Building skills by providing mentoring and training to local volunteers in organising
events;
 Building equality by providing welcoming environments and removing barriers to
participation in events;
 Building engagement by seeking opportunities to engage with community leaders –
both formally and informally;
 Building identity by providing opportunities for cultural expression.
6.
While this report has no direct economic implications, it is worth considering the implications for
the local economy of hosting cultural events of metropolitan-wide interest. For example, Council
staff engagement with festival attendees at a recent Holi Festival held in Werribee indicated that
many participants travelled across Melbourne to attend the festival, and many dined in Werribee
whilst here.
7.
Council is continually seeking opportunities to consult with the diverse communities of
Wyndham’s communities, as outlined in the “Opportunities” section above.
Page 200 of 274
OTHER REPORTS
FILE NO: 00/00/000
ITEM NO: 6.5.5
- STEVEN LAMBERT
SNAKE REMOVAL SERVICE FROM PRIVATE PROPERTIES BY LEGISLATIVE
SERVICES
Summary
This report details the current Snake Removal Service from Private Properties provided to the
community by Legislative Services and makes recommendations for the discontinuation of this
service in its current format.
Attachments
Nil
Officers providing advice to Executive must disclose any interests, including the type of interest.
Manager Community Compliance & Safety - Belinda Stewart
Legislative Services Coordinator - Craig Murray
Key Issues




Increased community safety with the provision of a professional service;
Reduce current OH&S risks to officers attending snake calls;
Manage the increasing demand and cost of the Council provided service;
Meet the expectations of the community in the provision of a “find and remove” snake
service; and,
 Reallocate staff resources from the Snake Removal service to other areas where
community and legislative requirements are in increasing demand.
RECOMMENDATION
That:
1. Council authorise the engagement of a professional snake catcher to remove snakes from
private properties for one year, before reverting to a user pays system from September
2016.
2. The removal of snakes from Council land or property be undertaken by a professional snake
catcher paid by Council where there is an immediate risk to the public (e.g. snake in
playgrounds). Snakes found in an open area where there is no perceptible risk to the
community, should be left alone and residents directed to move away from area.
Page 201 of 274
OTHER REPORTS
FILE NO: 00/00/000
ITEM NO: 6.5.5
SERVICES (cont’d)
MOTION
CRS JOHN GIBBONS / MARIE BRITTAN
That:
1. Council authorise the engagement of a professional snake catcher to remove snakes from
private properties for one year, before reverting to a user pays system from September
2016.
2. The removal of snakes from Council land or property be undertaken by a professional snake
catcher paid by Council where there is an immediate risk to the public (e.g. snake in
playgrounds). Snakes found in an open area where there is no perceptible risk to the
community, should be left alone and residents directed to move away from area.
(CARRIED)
Page 202 of 274
OTHER REPORTS
FILE NO: 00/00/000
ITEM NO: 6.5.5
SERVICES (cont’d)
1.
Background
Legislative Services currently provides a free twenty four hour, seven days per week (24/7)
“Snake Removal from Private Properties” service. This service has been in existence for over
25 years. The current estimated cost of providing this service to the community is in the order of
$30,000 per annum.
Requests for this service have increased by 42% in the 2013/14 snake season, compared to the
2012/13 season and are expected to continue to increase over future seasons. This increase is
primarily due to:
 increased community awareness of the service;
 more residential developments encroaching on existing snake habitats; and
 the creation of new habitats (water bodies) near residential developments.
In the 2013/14 snake season, only 20% of the call outs resulted in a snake being removed from
a private property. In the remaining 80% of cases, the snake could no longer be seen when
officers attended the property. The service Council provides does not include an intensive
search for the snake as officers are not trained or equipped to find snakes on site. Where
residents are requiring an intensive search, find and removal of a snake on their property, these
residents are referred on to a professional snake removal service and they meet the cost of this
service if they are engaged.
The most common snakes found within Wyndham are brown snakes and tiger snakes, both of
which are highly aggressive and venomous. The aggression and difficulty in handling these
snakes presents a significant risk of injury to Council officers and the community.
Eight (8) councils of similar demographic or geographic proximity were surveyed regarding the
snake services provided to their residents. The following data was collated through this
benchmarking exercise:
 None of the eight (8) councils surveyed provide a snake removal service utilising their
own staff;
 Six (6) councils do not provide a snake removal service to residents, instead referring
residents to external professional service providers the costs of which are borne by the
resident
 Two (2) councils provide a snake removal service in removing snakes from public areas
using external professional snake removal service providers if the snake can be visually
seen.
Council’s current service does not fully meet the community’s needs as the community is
looking for the search and removal function given the nature of the snakes in the region.
Additionally, Council is providing a service above and beyond that of other councils, as
highlighted by benchmarking data. The cost and demand for the current snake removal service
from private properties will continue to increase until the City is built out, in addition to continuing
to expose Council officers to significant risk. As such, changes to this costly model are required.
Page 203 of 274
OTHER REPORTS
FILE NO: 00/00/000
ITEM NO: 6.5.5
SERVICES (cont’d)
2.
Discussion
The control of wildlife falls under the Wildlife Act 1975 which is the responsibility of the
Department of Environment and Primary Industries (DEPI). Within its current operations and
service models however, DEPI only provide limited services in this area, requiring local
government, not for profit organisations, animal welfare organisations and private licenced
service providers to take up the responsibility instead. As demonstrated by the benchmarking
data, other councils have not taken up responsibility for providing this service to their local
communities, instead, referring residents to professional service providers, whilst continuing to
advocate to the State Government to deliver on its legislated responsibilities.
There are currently 12 Council officers licensed to remove snakes. These officers have DEPI
licences which cost $264.80 per licence per year. This has recently increased from $146.10 per
license and is a cost to the organisation.
A typical call out regarding a snake removal request generally involves two Legislative Services
officers attending, capturing, removing and releasing a snake in accordance with DEPI
standards. The call outs for this service during the last two snake seasons are detailed in the
table below:
Period
Business
Hours
After Hours
Total
Sept 2012 – April 2013
66
49
115
Snakes
Located &
Removed
14
Sept 2013 – April 2014
94
69
163
33
% increase
42%
The number of snakes located and removed compared to the number of call outs highlights an
increasing challenge for the service. Most snakes have moved out of sight by the time council
officers arrive. Officers are not trained and the service does not provide a find and remove
service as part of this model. As a result of the limited service provided, residents are
disappointed and concerned that the snake is still on site and are challenged by the fact that
officers will not conduct a further search as a result of lack of appropriate skills training and OHS
needs.
Additionally, the number of appropriate locations under legislative guidelines available for the
release of captured snakes are becoming increasingly more difficult to access due to ongoing
urban development. This is resulting in Council officers needing to spend additional time on the
road, which could be utilised in addressing other legislative matters within the municipality.
Page 204 of 274
OTHER REPORTS
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ITEM NO: 6.5.5
SERVICES (cont’d)
Benchmarking with other councils (neighbouring and interface) (information obtained
in 2014)
 Hobsons Bay Council has a budget of $15,000 per year for Wasp / Bee and Snake removal
services with a response time of between 30 minutes to 1 hour. They contract a
professional service on their behalf to remove snakes from residential properties and
Council owned land / properties. This service provided to residents is free. Further data
provided indicated that the contractor attended 250 calls in the 2013/14 season and 100
calls in the 2012/13 season. Calls relating to snakes in commercial and industrial areas are
referred to DEPI.
 Brimbank Council (from September 2014), Nillumbik Shire Council, City of Greater Geelong
and Melton Shire Council have provided their residents with a list of professional snake
catchers available to support the removal of snakes. This external service is engaged by the
resident and utilised at the cost of the resident.
 Casey Council and Whittlesea Council refer their residents to DEPI for all snake matters.
 Hume City Council contracts a professional snake catcher to relocate snakes at public
facilities such as playgrounds. Where snakes are found on residential / private property, a
professional snake catcher may be engaged by the resident at their own cost.
 Apart from Hume City Council and Hobsons Bay City Council, the other councils surveyed
do not attend or engage a contractor to remove snakes on Council land, instead they advise
residents to remove themselves from the area and contact a professional service. All
councils have stated that this is a contentious issue with residents, however the position of
the Council is not to remove snakes from their habitat.
3.
City Plan/QCP
3.1 Community - To assist local residents to enhance their health, wellbeing, safety and
independence through the delivery of a range of services.
4.
The following table shows the estimated cost of the service for the 2013/14 snake season
based on September 2013 – April 2014 snake numbers:
No. of call outs
Hours per call out
No. of officers
Hourly rate
Overtime rates
Hours
Costs
Business After
hours
Hours
94
69
1.5
2
2
2
$36.78
$36.78
1.5
282
276
$10,372 $15,227
Total hours
Labour costs
Wildlife license costs
Total costs
Average cost per call out
558
$25,599
$3,178
$28,777
$177
Page 205 of 274
OTHER REPORTS
FILE NO: 00/00/000
ITEM NO: 6.5.5
SERVICES (cont’d)
The cost to deliver the service by a contractor is shown below. The total costs if out-sourced are
likely to be similar or slightly lower than the current costs once the cost of contract
administration and procurement are included. There may also be the possibility of packaging
this service with other wildlife related services detailed below.
Current and Alternative Contract Costs
At present, the Legislative Services Unit contracts Nigel’s Animal Rescue to remove problem
wildlife (birds) and possums from Council buildings and open spaces at an annual cost of
approximately $4,000. The Environmental Health Unit also utilises a licensed contractor for the
removal of bees/wasps at an annual cost of approximately $10,000. The provision of a
professional snake removal service could potentially form part of a larger procurement
opportunity if combined with the above requirements which may yield some further savings.
A number of professional snake catchers were approached to gain an understanding of their
costs and response times. This included the Hobsons Bay Council service provider.
Indicative services and costs are:
 Response times - within 30 minutes to 1 hour.
 From $70 - $90 to attend the site, in addition to approximately $50 - $60 to remove the
snake.
 Attendance costs increase if the service provider is required to search, find and capture
the snake.
Initial research indicates that there are suppliers capable of undertaking a similar service in
Wyndham.
5.
Social / Environmental Implications
Should an alternative model be implemented for private snake removal services, the following
implications should be noted:
 Community and officer safety is increased with the use of professional licensed snake
catchers;
 Provision of a service delivery model that aligns with other LGAs, placing the
responsibility for this issue appropriately with the state government;
 Financial savings to Council in the adoption of the model recommendations;
 Potential improvement in response times if service is provided by a professional service;
 A full “find and remove” service can be offered through an external professional provider;
 Reduces community difficulties / tensions when officers explain to residents they cannot
search for snakes;
 OH&S - Reduce the risk and consequence of an officer being bitten by a venomous
snake; and,
 Resources can be applied to other community safety issues.
6.
Options
This report recommends that the snake removal service from private properties no longer be
provided by Council staff, and that the following options for the ongoing service be considered:
Page 206 of 274
OTHER REPORTS
FILE NO: 00/00/000
ITEM NO: 6.5.5
SERVICES (cont’d)
Residential Properties:
Option 1:
Option 2:
Option 3:
The removal of snakes from private properties be provided by a professional snake
catcher (paid by Council).
The removal of snakes from private properties be provided by a professional snake
catcher paid by Council for a set period of time (e.g. one more snake season) before
reverting to a user pays system. Typical costs would be in the order of $150 per
event.
Move to full user pay system after the current 2014-2015 snake season.
It is recommended that Option 2 be accepted and implemented.
Council owned and controlled land and buildings:
Option 1:
Option 2:
Current service continues (i.e. respond to all reports) with service provided by a
professional snake catcher (paid by Council);
The removal of snakes from Council land or property be undertaken by a
professional snake catcher paid by Council where there is an immediate risk to the
public e.g. snake in playground. Snakes found in an open area where there is no
perceptible risk to the community, should be left alone and residents directed to
move away from area.
It is recommended that Option 2 be accepted and implemented.
7.
Community feedback provided during officer attendance has highlighted the need for changes
to this model. The community has expressed frustration at Council’s inability to conduct a
search and find service. The recommended options will alleviate these frustrations, through the
referral to a professional snake catcher. No consultation has been held with the community in
relation to their willingness to cover the costs of their usage of the service.
8.
Following endorsement of the proposed recommendations, a communication strategy will be
developed to guide the implementation process. Particular attention is required in ensuring that
the positive messaging relating to an increased service level, in addition to the increased
community and officer safety is reflected in the implementation of a changed service model.
Council will also continue to educate our community on the dangers of snakes in the urban
environment and the best mechanisms to deal with them.
Page 207 of 274
OTHER REPORTS
FILE NO: 00/00/00
ITEM NO: 6.5.6
- STEVEN LAMBERT
PET REGISTRATIONS
Summary
This report details the proposal to provide residents with free first time registration for new pets
(cats and dogs). This initiative supports responsible pet ownership and expands on the
Domestic Animal Management plan which currently provides free initial registration for dogs and
cats under six months of age.
Attachments
Nil
Key Issues



Increase in the number of registered animals within Wyndham City;
Increase in the number of lost / stray animals returned to their owners as a result of
increased registrations; and
Initial period of ‘free registration within the first twelve months’ will commence from the
time that the registration is made until 10 April the following year.
RECOMMENDATION
That Council adopt the introduction of ‘free registration within the first twelve months’ for all new
animal registrations in accordance with the details provided in this report.
MOTION
CRS GAUTAM GUPTA / ADELE HEGEDICH
That Council adopt the introduction of ‘free registration within the first twelve months’ for all new
animal registrations in accordance with the details provided in this report.
(CARRIED)
Page 208 of 274
OTHER REPORTS
FILE NO: 00/00/00
ITEM NO: 6.5.6
PET REGISTRATIONS (cont’d)
1.
Background
Pet registration is a legal requirement under the Domestic Animals Act 1994. Every dog and cat
aged three months and over must be registered with Council. Existing registrations must be
renewed by 10 April each year. Legislative Services undertakes follow up actions within the
municipality on the re-registering of animals until the end of June, after which time, fines for
unregistered animals are issued.
Council’s current fee structure does not allow for pro rata animal registration payments. This
results in push back from residents who acquire a new pet during the year and as a responsible
new pet owner, register their pet. If the registration takes place in January for instance, Council
requires payment for the full 12 months registration fee which covers the animal until 10 April, at
which time a renewal notice for the following 12 months is mailed out. It is difficult to determine
what percentage of people would then delay their registration of a new pet until April to avoid
these costs, but anecdotal feedback would be that some registrations are not submitted
because of this financial impact. Once this initial point of registration is missed anecdotal
evidence suggests a portion never come.
The State Government introduced changes to the Domestic Animals Act (1994) in 2013, which
has affected the fee schedule. As there is no longer a discount for just microchipping an animal,
the price of registering a micro chipped animal has gone from $48.50 to $150.00. This is a lot of
money that residents have to pay if they come into Council to register their animal in January
and then be given a renewal the following month for the same amount.
The proposed initiative of ‘free registration within the first year’ will also help lower the number of
dogs and cats that are not collected or are surrendered to the Pound. At the moment if a
resident’s animal is impounded they will need to pay a minimum of $79.50 if it is released on the
same day and if the animal is not desexed they will need to pay a further $150.00 to register the
animal before it can be released. This is a total of $227.00 just to get their animal back without
including the possibility of infringements.
2.
Discussion
In considering options regarding the management of Animal Registrations, it is important to note
that the registration of pets was introduced for overall animal management and animal welfare
purposes. Registrations are intended to assist in meeting Council costs in managing pets, whilst
also enabling Council to administer its responsibilities under the Domestic Animals Act. It is
expected that fees are set in a manner that balances income and cost, rather than used as an
income stream to create a surplus.
Legislative Services are aware that there is still a high proportion of unregistered pets in
Wyndham (which reflects in less income) based on the number of animals collected at large
who are unregistered and from random audits conducted in the past. Legislative Services’ goal
is always to improve on registration rates. Perceived unfair or unreasonable fee collection
practices can hamper efforts in attempting to improve registration numbers. It is expected that
the benefit of accepting early registrations without cost being an inhibitor will result in an
increased numbers of animals being registered on Council’s system. Additionally, once an
animal is registered, it provides an income from that animal for its lifetime, requires less staff
resourcing to conduct audits to locate unregistered animals and increases the likelihood of the
animal being returned in the event it is found at large.
Page 209 of 274
OTHER REPORTS
FILE NO: 00/00/00
ITEM NO: 6.5.6
The financial implication of the ‘free registration within the first year’ option would be a 13%
reduction in revenue in the first year of the initiative. However, it is expected that the newly
registered animals into the system would recover this initial cost through registration fees
earned over the remaining lifetime of the animal. This also allows residents more time to have
their pets desexed to be eligible for the reduced registration fee in the following year.
Proposed options for animal registrations:
1. First Year Free:
This would reduce any reluctance to carry out initial registration of an animal and engage new
pet owners early in the registration process. Under Council’s current Domestic Animal
Management Plan, Council currently offers free registration for the first year for any cats or dogs
less than six months of age.
2. Introduce a simple pro rata fee scale:
This would allow for a 50% reduction of fees for any registrations from 10 October each year
which reflects the six months to the April renewal period. Under this option, it is proposed that
any registrations after 1 January each year would be free as renewal notices go out in February
for the full fee being charged for the following 12 months. It could appear ‘unfair’ or harsh to
some residents to be charged pro rata for six months fees in January or February and then
receive an invoice for the next 12 months within a matter of weeks.
This practice of pro rata fees is common across councils with a number moving to a 6 monthly
cycle from a quarterly cycle in an attempt to simplify the matter for residents and customer
service staff.
Although Council would be offering a discounted rate to residents who come in after the
10 October, there would still be issues relating to the cut-off date which may mean that people
choose to not register their animal until after the advertised cut-off date.
3. Maintain status quo:
Continue to collect full registration fees for all new registrations regardless of the month that the
registration comes in. The cost of the identification tag, administration to set up the animal
details and customer service and finance teams’ time remains consistent regardless of the
month an animal is registered.
3.
City Plan/QCP
4.
Revenue from pet registration fees in 2014/15 was $853,561. It is expected that in implementing
the recommended option of free first year registration for all animals, a reduction in revenue will
occur in the first year of $112,000. However, with an estimated increase of 15% in overall
registrations as a result of the incentive, revenue will be higher over the following years to
recover the lost revenue over a 10-12 year period, or approximately the average life of a pet.
Page 210 of 274
OTHER REPORTS
FILE NO: 00/00/00
ITEM NO: 6.5.6
5.
Social Implications
In the current economic climate that is affecting our lower income families, Council will be able
to assist by offering this initiative to our residents to assist with the cost of owning a pet and
having time to put funds aside to desex the animal and hence attract the lower desexed rate
when the registration renewal is due.
6.
The community has highlighted frustration with the fees applicable after the State Government
amendments in 2013 removed microchipping as a discount on fees for registration. The
adoption of the initiative will alleviate these frustrations. There has been no consultation held
with the community in relation to this initiative and the costs that have been currently paid to
register by residents before this comes into effect.
7.
Following endorsement of the proposed recommendation, a communication strategy will be
developed to inform the community of the free initial period of registration with a probable
launch set to coincide with the upcoming Pet Expo.
Page 211 of 274
OTHER REPORTS
FILE NO: C1712/15
ITEM NO: 6.5.7
DIRECTOR INFRASTRUCTURE DAVID SUDER
C1712/15 - CONSTRUCTION TENDER FOR CLEARWOOD SPORTS PAVILION TENDER EVALUATION
Summary
This report tables an evaluation of tenders received for the construction of the Clearwood
Sports Pavilion, and recommends awarding the contract to the preferred tenderer.
The scope of works comprises the construction of the new Clearwood Sports Pavilion, including
car parks and landscaping. The construction of the building and car park is anticipated to be
completed in September 2016.
Council has planned $2,752,600 (GST excl.) over three financial years for the design and
construction of the new sports pavilion, including an allocation of $2,631,566 in the 2015/16
Financial Year.
This report outlines the procurement process undertaken, and recommends the awarding of
contract C1712/15 – Construction of the Clearwood Sports Pavilion and car park, Truganina.
Specifications for this facility are in line with the draft Sports Facility Capital Development Guide
which will be presented to the September Ordinary Council meeting for adoption.
Attachments
1. C1712-15 - Cost summary - Confidential
2. C1712-15 - Tender Evaluation Report - Confidential
Director Infrastructure - David Suder
Manager Facilities & Recreation - Andrew MacKinnon
Buildings Engineer, Facilities & Recreation – Andrey Golikov
Key Issues
 Compliance with Council’s Procurement Policy and all other procedural requirements
 Demonstration of best value for money
 Alignment with draft Sports Facility Capital Development Guide
Page 212 of 274
OTHER REPORTS
FILE NO: C1712/15
ITEM NO: 6.5.7
SUDER
C1712/15 - CONSTRUCTION TENDER FOR CLEARWOOD SPORTS PAVILION TENDER EVALUATION (cont’d)
RECOMMENDATION
That Council:
1.
Award the Contract C1712/15, Construction of the Clearwood Sports pavilion and car park
to Devco Project & Construction Management Pty Ltd for the lump sum price of
$2,360,120 (GST excl.);
2.
Sign and Seal the Contract Documents;
3.
Authorise the Director Infrastructure to approve variations to this contract, up the sum of
the construction contingency and rock allowance provision contained in Confidential
Attachment 1; and
4.
Advise all tenderers accordingly.
MOTION
CRS GLENN GOODFELLOW / INTAJ KHAN
That Council:
1.
Award the Contract C1712/15, Construction of the Clearwood Sports pavilion and car park
to Devco Project & Construction Management Pty Ltd for the lump sum price of
$2,360,120 (GST excl.);
2.
Sign and Seal the Contract Documents;
3.
Authorise the Director Infrastructure to approve variations to this contract, up the sum of
the construction contingency and rock allowance provision contained in Confidential
Attachment 1; and
4.
Advise all tenderers accordingly.
(CARRIED)
Page 213 of 274
OTHER REPORTS
FILE NO: C1712/15
ITEM NO: 6.5.7
SUDER
1.
Background
Council allocated $2,631,566 (GST exclusive) in the 2015/16 Capital Works Program for the
construction of the pavilion and car park. The construction works is anticipated to be completed
by September 2016.
The completed facility will include the following spaces:






Community space / social room (100 m²)
Four Change rooms
Semi-commercial Kitchen
Two Umpires rooms
Covered outdoor area.
New car-park and lighting.
The new Sports Facility Capital Development Guide will be presented to the September
Ordinary Council meeting for adoption after presentation at the Executive meeting on the 25
August 2015 and a Councillor Briefing on the 7 September 2015. The draft Sports Facility
Capital Development Guide identifies a total community space of 100 m2 to support the
improved flexibility of the pavilion facilities for a greater number of clubs and community
organisations.
It will be important that the Clearwood Pavilion reflects new Sports Facility Capital Development
Guide to ensure our facilities are supporting community development and connectedness.
2.
Discussion
Tender Background
Following the EOI process conducted in August 2012 and approved by the CEO in October
2012, ten construction firms were selected to comprise a preferred supplier panel, for the
purpose of tendering for construction projects with values between $2.5 million to $10 million for
a period of 3 years until 30 June 2015.
Based on previous experience in similar type of facilities, current workloads and availability, five
companies from the short list were invited to tender for the construction of the Clearwood Sports
pavilion. Four companies lodged a tender by the nominated closing date on 13 May 2015. One
tender was not received at the prescribed closing time of tender due to the contractor’s
operational issues.
Tenders were received from the following:
Tenderer
Devco P/L
Australian Commercial Builders P/L
McCorkell Constructions P/L
Melbcon P/L
Page 214 of 274
OTHER REPORTS
FILE NO: C1712/15
ITEM NO: 6.5.7
SUDER
Tender assessment
The members of the evaluation panel are:
 Walter Carmignani – Coordinator Building Maintenance
 Campbell Atkins - Team Leader - Leisure Development and Community Participation
 Andrey Golikov – Buildings Coordinator
 Terence Carey – Terence Carey Architects P/L (Independent Expert)
The members of the evaluation panel do not have any pecuniary interest in this contract outside
of their employment obligations. The evaluation panel reviewed the tender submissions, tender
prices and Best Value for Money (BVFM) criteria calculated by using the ‘Tendered price’
divided by the ‘Total Score’ achieved for the following criteria:
Methodology proposed for the construction
 methodology and procedures
 appropriate resources
30%
Construction program
30%
Experience and Capability
 years of relevant experience
 list of works of similar type
 professional referees
 technical skills
 management skills
 financial capacity to carry out the works.
20%
Ability to complete the works within the time constraints
 track record (completion on time)
 safety record
 supervision required on each project
 quality achieved in each project
20%
BVFM = Tender Price ÷Total Score
The bid with the lowest BVFM is the preferred submission.
Tender Evaluation
The tender submissions have been assessed. A copy of the tender evaluation is provided in
confidential attachment 2.
3.
City Plan/QCP
2.2 City Infrastructure - To deliver and maintain Wyndham's facilities and infrastructure in an
efficient and equitable manner that meets community needs.
4.
Council Policy
Council’s Procurement Policy is the guiding procedural document for assessing tenders. The
process undertaken is consistent with this Policy.
Page 215 of 274
OTHER REPORTS
FILE NO: C1712/15
ITEM NO: 6.5.7
SUDER
5.
A detailed breakdown of the project revenue and estimate of expenditure is provided in
confidential attachment 1. The financial analysis of the project shows that there are adequate
funds to undertake the project.
Council undertook an independent financial health check of the preferred tenderer. A summary
of the credit check on Devco P/L indicated that this tenderer achieved satisfactory rating.
6.
Social Implications
The construction of the Clearwood Sports Pavilion will provide needed facilities for both the
local Community and the broader Wyndham community.
7.
The building design has incorporated Energy Sustainable Design principles with emphasis in
solar control, natural light and ventilation and low maintenance materials.
8.
A Project Co-ordination Group for this project comprising of Council staff and the Architect has
been meeting regularly regarding this project. The community have been kept informed of the
project during the design phase.
9.
The outcome of Council’s decision on this contract will be conveyed to all tenderers. A media
release will also be published to inform the general community about the construction timelines.
Information regarding the project will also be made available via Wyndham City’s website.
Progress will be reported to the community via Wyndham News and the media at key project
milestones.
Page 216 of 274
OTHER REPORTS
FILE NO: 00
ITEM NO: 6.5.8
DIRECTOR COMMUNITY
DEVELOPMENT, KELLY GRIGSBY
QUARTERLY SERVICE REPORT - CAPABLE COMMUNITIES VOLUNTEER TEAM APRIL TO JUNE 2015
Summary
This report has been prepared to provide Council with a quarterly update on services delivered
through the Capable Communities Volunteer Team, as well as the notable achievements that
have been made in relation to volunteering in Wyndham during April to June 2015.
Attachments
Nil
Manager Social Development - Kriss McKie
A/Coordinator Capable and Effective Communities – Nicole Battle
In providing this advice as the Coordinator, I have no disclosable interests in this report.
Senior Volunteer Development Officer - Sally Cooke
Key Issues



As at 30 June 2015, the total number of Council volunteers was 344.
During April to June 2015, 128 people attended training as part of Wyndham’s Community
Training Calendar.
Wyndham’s Volunteer Team continues to operate within budget and is currently on track
to achieve all identified deliverables as outlined within the Wyndham City Plan 2013-17.
RECOMMENDATION:
That Council note the progress and achievements of the Capable Communities Volunteer Team
for the period of April to June 2015.
MOTION:
That Council note the progress and achievements of the Capable Communities Volunteer Team
for the period of April to June 2015.
(CARRIED)
Page 217 of 274
OTHER REPORTS
FILE NO: 00
ITEM NO: 6.5.8
DIRECTOR COMMUNITY DEVELOPMENT.
KELLY GRIGSBY
QUARTERLY SERVICE REPORT - CAPABLE COMMUNITIES VOLUNTEER TEAM APRIL TO JUNE 2015 (cont’d)
1.
Background
The Capable Communities Volunteer Team supports Wyndham community groups and
individuals to participate in community life by:
 Promoting volunteering, volunteering opportunities and best practice in volunteer
management, both within and external to Council;
 Providing leadership, management, governance and operational training to volunteer based
community groups through direct support to individuals and through the Volunteer &
Community Training Calendar; and
 Delivering a volunteer recruitment and induction program for Council volunteers.
A summary of the team’s key achievements for the reporting period (April to June 2015), is as
follows:
 In order to recognise National Volunteer Week, a morning tea for all community volunteers
was hosted at the Wyndham Civic Centre on Tuesday 12 May. This event was attended by
over 150 volunteers and other dignitaries.
 The second Wyndham Volunteer Managers’ Networking Forum for 2015 was held on
Tuesday 2 June and was attended by 12 volunteer managers from 10 different community
organisations.
 A total of 22 new Council volunteers were inducted during April and June.
 Several new volunteering opportunities were developed during the quarter, including positions
to assist with a number of Council programs such as Youth Services Baby, Bump & Beyond
program and Wyndham’s Building Blocks Community Leadership Program.
 A total of seven community training sessions were conducted during the quarter as part of
Wyndham’s Volunteer & Community Training Calendar.
2.
Discussion
Volunteers continue to play an extremely important role within Wyndham City. As part of
Council’s commitment to these individuals, significant effort is invested in terms of both ongoing
recognition and regular opportunities for training/professional development.
National Volunteer Week
This year, National Volunteer Week was celebrated between 11 and 16 May in order to
recognise the volunteering efforts of more than 6 million Australians. The theme for this year’s
National Volunteer Week was ‘Give Happy – Live Happy’, in recognition of the fact that the
experience of helping others can contribute to a greater sense of purpose and self-worth, which
in turn can lead to improved health, well-being and longevity.
Within Wyndham City, Council hosted a National Volunteer morning tea on Tuesday 12 May,
which was attended by approximately 150 community volunteers from a large number of local
organisations including the Country Fire Authority, the Victoria State Rose Garden and United
Care Werribee Support and Housing. During the week, Certificates of Appreciation, individually
signed by the Mayor, were also distributed to all Council volunteers.
Page 218 of 274
OTHER REPORTS
FILE NO: 00
ITEM NO: 6.5.8
KELLY GRIGSBY
It should also be noted that throughout the course of 2015, all Council volunteers will have the
opportunity to attend a celebratory dinner or other similar event, in order to thank them for the
contribution that they make to specific Council programs. For example, during the current
quarter, recognition events were hosted for volunteers of the following Council programs;
 Delivered Meals (30 volunteers in attendance)
 Library Services (22 volunteers in attendance)
 Youth Services (70 volunteers in attendance)
Similar events are also currently scheduled for Council’s Dog Walking Program and the Seniors
Festival Committee (July) and Community Centre Committees of Management (September). All
of the remaining volunteer recognition events will occur later in the year (i.e. November December) in order to coincide with end-of-year celebrations.
Volunteer & Community Training Calendar
The Volunteer & Community Training Calendar continues to be extremely well-utilised by
Wyndham residents. This year staff have worked to make the calendar even more responsive to
the needs of individuals and organisations by offering a range of new programs in relation to
governance and managing volunteers. This quarter also marked the introduction of a new
session entitled ‘Cultural diversity – How to work effectively with culturally diverse
communities/clients’. The session was extremely well-received, with 25 participants in
attendance from nine different countries.
New Volunteer Outreach Program for Point Cook
Volunteer West will soon launch a new volunteer outreach program at the Point Cook
Community Learning Centre. As part of the program, it is anticipated that staff and volunteers
from Volunteer West will have a regular and ongoing presence within Point Cook in order to
attract and recruit local residents with an interest in volunteering.
3.
City Plan/QCP
4.
Council Policy
Volunteer Policy 2010
5.
The Capable Communities Volunteer cost centre continues to operate within budget.
6.
Social Implications
Volunteering is an important tool through which local communities can be strengthened. In
strong and active communities with high levels of volunteering, residents often feel less isolated
and have a greater sense of civic pride.
Page 219 of 274
OTHER REPORTS
FILE NO: 00
ITEM NO: 6.5.8
KELLY GRIGSBY
7.
Volunteering can act as an important pathway to paid employment by providing individuals with
the opportunity to gain relevant skills and/or experience.
8.
Staff from Wyndham’s Volunteer Team continue to utilise all possible opportunities to consult
with existing volunteers and other residents regarding their specific needs in relation to
community training, as well as the potential to develop new volunteering roles within Council. To
this end, feedback was sought through a number of different programs and events during the
current quarter, including;

National Volunteer Week Morning Tea

Wyndham Volunteer Managers Networking Forum

Volunteer Induction (2 sessions)

Volunteer & Community Training Calendar (7 sessions)
Page 220 of 274
OTHER REPORTS
FILE NO: 00
ITEM NO: 6.5.8
KELLY GRIGSBY
Capable Communities’ Volunteer Team Quarterly Report Statistics: April to June 2015
Total number of active volunteers in Council programs
Wyndham program
(as of) March
Aged and Disability Services
June
69
67
Delivered Meals
44
43
Dog walking (Legislative Services)
18
19
Visitor Information/Cultural Centre
52
46
Youth Services
68
77
Library services
39
36
Social Development Projects
42
46
11
10
343
344
(Planned Activity Groups, LWTB,121 transport, Seniors Festival
Committee, Admin- Social Support and Penrose)
(based on events + as reported)
(Admin – Capable Communities, Community Centres, Seniors Register,
Wyndham 2040, Conversational English)
Early Years
(Kindergarten support, Occasional Child Care)
Total *
Jan-March 2015: Wyndham City Council Volunteer Recruitment
No. of
Applications
Received
April
May
June
TOTAL
YRC
TOTAL
18
17
26
61
18
79
No. of Applicants
Placed in Program
5
4
9
18
12
30
Jan-March 2015: New Council Volunteers Placed in Program
Program:
Number Placed:
Dog Walking
121 Transport
Community Centres
Family History
Visitor Information Centre
Planned Activity Group
Social Development
Delivered Meals
Youth Resource Centre
TOTAL
2
1
8
1
1
2
2
1
12
30
Page 221 of 274
OTHER REPORTS
FILE NO: 00
ITEM NO: 6.5.8
KELLY GRIGSBY
April to June 2015: Wyndham City Volunteer and Community Training Calendar
The following data pertains to the Wyndham Volunteer & Community Training Calendar, which
is freely available to volunteers across the whole municipality, as well as Council staff.
Total number
of
organisations
represented
Training session name
Wednesday 15th April
Community Committees –
Governance
16
3
11
Thursday 16th April
Crucial Conversations – Effective
Communication Styles
17
3
11
Thursday 30th April
Safety, risk and compliance for your
NFP
23
3
19
Friday 29th May
Disability Awareness
13
3
n/a
Wednesday 10th June
Grant Information Session
24
3
17
Tuesday 23rd June
Community Fundraising Workshop
10
3
8
Friday 26th June
Being Culturally Diverse
25
3
13
128
21
79
Totals
7 training sessions
Number of
people
attended
Number of
training hrs/
Session
duration
Volunteer &
Community Calendar
Training session date
Update on Business / Directorate Plan Priorities in this Quarter
Strategic Direction
Action
Progress
Development of a Volunteer
Recruitment and Induction project
brief as per Social Development
Business Plan 1.2.12 and City Plan
1.2.5.3
Strengthen the capacity of Wyndham
residents and community groups to
participate in community life
Continued implementation of new
volunteer recruitment and induction
process
Ensure Council programs operate to the
National Standards
Delivery of 2015 Volunteer and
Community Training Calendar
Streamline and simplify the recruitment
and Induction of Council volunteers
Raise the profile of volunteerism within
Wyndham City
Page 222 of 274
OTHER REPORTS
FILE NO: 00/00/00
ITEM NO: 6.5.9
- STEVEN LAMBERT
QUARTERLY SERVICE REPORT - LEGISLATIVE SERVICES - APRIL - JUNE 2015.
Summary
This report has been prepared to inform Council on the level of service provision undertaken
and key issues identified within Legislative Services in the fourth quarter (April – June 2015).
Attachments
Nil
Key Issues
The key issue for Legislative Services in this last quarter has been its ability to respond
effectively to increasingly more complex issues that the Unit has been confronted with. During
April - June 2015, Legislative Services undertook a range of actions to ensure ongoing
community safety, and to improve community amenity including:
 responded to 1763 customer requests for service;
 investigated 36 reported dog attacks;
 impounded 272 dogs and 343 cats;
 issued 4,499 parking fines totaling $453,924; and
 attended 16 after-hours emergencies (8 aggressive dogs, 5 livestock & 3 injured
animals).
RECOMMENDATION
That Council note the progress of Legislative Services for the fourth quarter period of April June 2015.
Page 223 of 274
OTHER REPORTS
FILE NO: 00/00/00
ITEM NO: 6.5.9
(cont’d)
MOTION
CRS INTAJ KHAN / MARIE BRITTAN
That Council note the progress of Legislative Services for the fourth quarter period of April June 2015.
(CARRIED)
Page 224 of 274
OTHER REPORTS
FILE NO: 00/00/00
ITEM NO: 6.5.9
(cont’d)
1.
Background
The Legislative Services Unit is responsible for the enforcement of various State and Local
Laws, as well as educating and informing the community about these laws. The key service
areas are:




Community Amenity - Parking Control;
Community Amenity - Local Laws, Litter, Building Sites and Vacant Land compliance;
Community Safety - Animal Management; and,
Community Safety - School Crossings Management and Parking Control around
Schools.
The Unit aims to achieve its outcomes through community education strategies with the
community and other stakeholders. Enforcement is used when other approaches have not
achieved compliance, or when safety has been compromised and an immediate enforcement
action is required.
2.
Discussion
Current Service Levels
Demand for service has slightly decreased compared to the same quarter in 2013/14. The key
areas for Customer Requests Management (CRMs) in this quarter relate to parking control/
traffic management and animal control. Overall CRMs averaged 588 per month during this
quarter, which is a decrease of 14% compared to 683 per month for the same quarter in
2013/14. Currently, for this quarter we have experienced higher levels of compliance through
additional community engagement.
The number of snake reports has also decreased considerably compared to the same quarter
last year. This is due to the cooler summer period experienced this year.
Three separate cases of illegal dumping of litter have been successfully prosecuted in the
Werribee Magistrates Court. The three cases involved illegal dumping on private property in
Werribee South, a park in Werribee and in a Hoppers Crossing shopping centre. Fines to the
value of $3,730 were issued to the defendants with the presiding Magistrate clearly stating that
this type of behaviour was unacceptable to the community and would not be tolerated.
Currently there are three dedicated parking officers working across the municipality which has
seen a noted increase in the number of parking fines being issued. These roles have been
introduced reflecting the significant increase in parking issues across the municipality which
includes the new train stations. The officer’s role is to address compliance, safety and turnover
of traffic to create an equitable use of available parking for all users. The level of infringements
being written will decrease as regular consistent compliance is achieved over time.
There has also been an increase in the number of abandoned vehicles reported to the
department in the last quarter which have required Council’s intervention for investigation and
removal in some instances.
Page 225 of 274
OTHER REPORTS
FILE NO: 00/00/00
ITEM NO: 6.5.9
(cont’d)
There has been a notable increase in customer requests for the collection of stray contained
cats from residents which has increased the workload and costs associated with the pound and
the Lost Dogs Home in managing these animals.
Community Issues
Restricted Breed Dog Case
In response to the unfavourable decision handed down by VCAT, Council’s legal counsel in the
matter had been instructed to seek leave to appeal the VCAT decision through the Supreme
Court. A directions hearing occurred on 20 July 2015, to determine the timeframes for the
appeal application. The matter has now been listed for an appeals hearing on 27 October 2015,
at the Supreme Court.
Puppy Farm
Mr Anthony Sammut was successfully prosecuted in the Werribee Magistrates Court on 18 May
2015, under the provisions of the Domestic Animals Act 1994. He pleaded guilty to the serious
charge of operating a puppy farm illegally. The Magistrate, after taking all matters into
consideration, fined Mr Sammut $5000 with conviction, awarded $2,500 costs to Council and
imposed a five year ban which effectively prohibits Mr Sammut from conducting or working in a
domestic animal business.
Car Parking Hot Spots:
There are currently a number of hot spots within the municipality relating to car parking which
have been detailed below:
 Werribee CBD
A total of 1596 infringements were issued for parking related offences within the Werribee CBD.
Illegal parking behaviour within this area has implications on community safety and local
businesses. To ensure ongoing education and enforcement action is undertaken, a dedicated
Parking Officer has been allocated to the CBD to ensure parking turn over which has also
resulted in additional infringements being issued.
 Leakes Road – Laverton Market
A total of 348 infringements have been issued during the quarter on Leakes Road around the
Laverton Market site. Key internal stakeholders have established a working group to address
this issue which includes the development of an Enforcement Action Plan. Signage has also
been updated in this area, in addition to the establishment of regular weekend patrols within the
area.
Service Innovation
The footpath trading permit renewal process is underway. This will see the current permit
holders sent reminders before their permits expire, the system will also generate the renewal
and application forms to be sent out.
Page 226 of 274
OTHER REPORTS
FILE NO: 00/00/00
ITEM NO: 6.5.9
(cont’d)
Key Service Issues
The scope and complexity of issues, combined with the increasing resident expectations of
Council involvement in neighbourhood issues, and the diversity of the community has required
the ongoing development of a broader base of responses to address complaints from the
community. Initial responses are now even more focussed on education and discussion to seek
a resolution, instead of applying only enforcement methods. These responses, while effective,
continue to have an adverse impact on the Unit’s current resource levels. Key projects are
currently being implemented with regards to Policy and Procedures and service requests.
 New and emerging Issues
Council’s Local Laws review process has commenced with Maddocks Lawyers being engaged
as the consultant to conduct the review to ensure the new Local Law meets the needs of the
community. Consultative processes with the community and key stakeholders are being held as
part of the review. It is anticipated that this process will be concluded by November 2015.
3.
City Plan/QCP
3.2. Customer Service – To be a Council easy to do business with by gaining a better
understanding of the needs and expectations of the community and delivering our service
commitments while continually striving to improve our customer focused culture.
4.
Council Policy
 Domestic Animal Management Plan
 Local Laws 13, 14, 15 and 16
 City Plan 2013 – 2017
5.
There has been increased infringement income from the two additional parking officers recently
engaged. This has positively impacted the expected income for the last quarter 2014/2015 by
$150,000.
6.
Social Implications
The Legislative Services focus is on ensuring community safety and improving community
amenity. This is achieved through effective animal management, operation of school crossings,
Local Law enforcement, and parking and litter control. These outcomes contribute to the
community’s well-being and perception of safety.
7.
Legislative Services has extensive information available on Council’s website, and provides
information through pamphlets, fact sheets, and direct officer contact with the community.
Page 227 of 274
OTHER REPORTS
FILE NO: 00/00/00
ITEM NO: 6.5.9
(cont’d)
Data Provision – Legislative Services – April - June 2015
Program
Activity
Community Amenity –
Parking Control
EPA/Litter *
Local Laws *
Community Safety –
Animal Management #
Community request and complaints
management:
 Illegal Parking (incl. around
schools)
 Abandoned Vehicles (incl. burn
outs)
 Trucks (after hours)
 Other
Community request and complaints
management
Community requests and complaints
management
 Building sites (incl. litter from
Building Sites)
 Vacant land
 Unsightly
 Other Local Laws
 Fire in Open & Illegal Incinerator
Community requests and complaints
management
 Dog attacks reported
 Snake reports
 Dog at large reported
 Dog pickups reported (contained)
 Cat pick up
 Dog barking
 Animal related (incl. menacing,
nuisance, birds, off lead, injured,
cruelty, livestock, permits, trapping,
unregistered and other)
Actual
for Quarter
14-15
Actual for
Quarter
13-14
% of
change
Actual
Full Year
14-15
379
465
-18%
1681
150
118
27%
539
51
15
67
17
-23%
-11%
236
80
42
75
-44%
275
75
104
-27%
326
44
81
36
14
52
89
103
14
-15%
-9%
-65%
0%
308
456
318
48
36
5
128
307
106
25
36
20
150
361
85
26
0%
-75%
-14%
-15%
25%
-4%
178
134
588
1458
329
78
269
266
1%
990
* Community amenity – EPA / Litter and Local Laws – increased inspection regimes, education and
enforcement measures has resulted in greater compliance.
# Some variances in data resulting from greater enforcement and education measures regarding
responsible pet ownership. Additionally, decreased snake reports due to cooler summer period than last
year.
City Plan 2013 – 2017
4 Year
Strategy
2013/14 Action
Performance
Indicator
2.1.1
Improve
open space
and
waterways
2.1.1.5 Review enforcement
activities to achieve improved
maintenance of vacant
blocks and a reduction in
physical and visual litter.
Percentage of
enforcement
action taken
when required
Progress Apr – Jun 2015 quarter
 Vacant blocks inspected – 1496
with 1383 passing inspection
 Vacant blocks notices to comply issued –
100
 Vacant blocks issued infringements – 13
Page 228 of 274
OTHER REPORTS
FILE NO: 00/00/000
ITEM NO: 6.5.10
- STEVEN LAMBERT
QUARTERLY SERVICE REPORT - BUILDING SERVICES - APRIL - JUNE 2015
Summary
This report has been prepared to inform Council on the level of service provision undertaken
and key issues identified in the fourth quarter (April to June 2015) for the Building Services Unit.
Attachments
Nil
Co-ordinator Building Services - Alan Cocks
Key Issues
1. Review of Building Permits Business Model
The review of the Building Permits Business model conducted by Advanced Workforce
Strategies was completed in May 2015. The aim of this review was to evaluate the Building
Permits business component of the Unit and make recommendations on its future. The key
outcome of the review was the recommendation to ‘grow’ the business by retaining the
model and adopting a more sustainable organisational structure. To ensure this sustainable
model into the future, three Team Leader roles have been established within existing
resources. These positions will report directly to the Coordinator, but will have direct
supervisory responsibilities, enabling the Coordinator position to take on a more strategic
role. A Cadet Building Surveyor position has also been established to support the customer
service focus of the business in counter enquiries, providing greater capacity for the Unit in
issuing building permits.
2. During April - June 2015, Building Services undertook the following actions to ensure
ongoing community safety in the following areas:






37 essential safety measures inspections were undertaken. Advisory notices, building
notices and orders were issued to achieve compliance;
There were 236 applications for building permits received by the Unit;
Building permits were issued for 233 buildings;
There were 943 mandatory building inspections undertaken on building permits issued
by the Unit;
There were 49 community requests received and investigated with 26 Building Notices /
Orders issued; and,
68 swimming pools and spa barrier compliance inspections were completed.
Page 229 of 274
OTHER REPORTS
FILE NO: 00/00/000
ITEM NO: 6.5.10
(cont’d)
RECOMMENDATION
That Council note the progress of Building Services for the fourth quarter period of April – June
2015.
MOTION
CRS MICHELE WHARRIE / JOHN GIBBONS
That Council note the progress of Building Services for the fourth quarter period of April – June
2015.
(CARRIED)
Page 230 of 274
OTHER REPORTS
FILE NO: 00/00/000
ITEM NO: 6.5.10
(cont’d)
1.
Background
Building Services undertakes all the statutory functions required of Council, pursuant to the
Building Act 1993, Building Regulations 2006 and associated legislation with the aim of
protecting and improving community safety.
Building Services:

improves community safety by ensuring the safety of buildings, structures and swimming
pools;

delivers competitive and cost effective Building Permit and Inspection Services;

considers applications for Consent for design and siting not complying with the Building
Regulations;

advises and provides regulatory support to Victoria Police, Country Fire Authority (CFA),
Metropolitan Fire and Emergency Services Board (MFESB), State Emergency Services
(SES) and members of the community on fire damaged, storm damaged and vehicle
impacted buildings;

advises and provides regulatory support to the CFA and MFESB, when carrying out joint
inspections for essential safety measures; and

provides expert advice in relation to building matters to various Council departments
including Legislative Services, Environmental Health, Statutory and Strategic Planning,
Property Services and Engineering Services.
2.
Discussion
Current service levels
The current customer service performance target for response times for checking of building
permit applications is that 80% of permits are completed within 15 days. In this quarter the
actual performance was 84.33%, exceeding the required performance target. This performance
has improved from the last quarter, due to more stringent timeframes in turning over
applications.
The target for the audit of swimming pool and spa barriers for this quarter was 30 audits. This
was exceeded with 68 audits being completed. The audit of barriers to existing swimming pools
and spas in the Point Cook area is completed. The annual target for auditing swimming pool
and spa barriers is 120 per year, however 204 audits have been undertaken for the 2014/15
financial year.
Audits in the first zone of Wyndham Vale are nearing completion. Audits will continue in the
Wyndham Vale area south of Greens Road during the coming quarter.
One of the key responsibilities of the Building Services Unit is the inspection and enforcement of
essential safety measures in industrial, commercial, retail and public buildings within the
municipality. The Unit is required to complete a total of 120 essential safety measure
inspections per year inclusive of high risk, medium risk and low risk buildings. A total of 115
essential safety measures inspections were undertaken for the 2014/15 financial year. The
target was not achieved due to a lack of staff caused by illness but it is expected that the
shortfall will be picked up in the upcoming months.
Page 231 of 274
OTHER REPORTS
FILE NO: 00/00/000
ITEM NO: 6.5.10
(cont’d)
High risk buildings include aged care facilities, residential components of hotels, nightclubs and
rooming houses. These high risk buildings have all been inspected over the past 3 years.
Building Services is now concentrating on essential safety measures inspections on existing
factories and warehouses in the Pipe Road and Little Boundary Road area in Laverton North.
21 letters have recently been sent to owners in this area advising them that Council will be
conducting inspections to ensure that maintenance of essential safety measures are being
carried out and documented as required by the Building Regulations 2006.
In the last quarter, there were 37 essential safety measures inspections undertaken on medium
risk buildings such as shopping centres with advisory notices, building notices and orders
issued to achieve compliance.
Review of Building Permits Business Model
The review of the Building Permits Business Model conducted by Advanced Workforce
Strategies was completed in May 2015.
The Building Permits Business Model is a function within the Building Services unit that provides
a building permit and inspection service both within Wyndham and external to the municipality.
The purpose of the review was to
 Examine, consider and assess the effectiveness and efficiency of the current model; and
 Provide directions and recommendations for the delivery of the business model into the
future in terms of continuing the delivery of the service, ceasing operations and
community needs together with financial and staff implications.
It was recommended that the Building Permits business be retained with a more sustainable
organisational structure to be adopted. Currently there are 16 team members reporting directly
to the Coordinator, resulting in the Coordinator having a very hands on operational focus.
With the adoption of the new structure, the Coordinator’s role will have an increased emphasis
on leadership, strategic planning and marketing together with corporate responsibilities. Three
(3) Team Leader roles will be adopted with these positions reporting directly to the Coordinator
and taking on direct supervisory responsibilities.
The Statutory Team Leader’s role will include applications for Council Consent and Reports,
enforcement of illegal buildings, notices and orders, overseeing the swimming pool audit
program, essential safety measures inspections and building appeals.
The Building Permits and Inspections Team Leader’s role will be responsible for the
examination and approval of building permits and certifications together with the mandatory
building inspections of these buildings.
The Administration and Marketing Team Leader’s role will be responsible for the administration
functions of the unit together with the marketing of the unit and collection of statistics,
monitoring trends etc.
Page 232 of 274
OTHER REPORTS
FILE NO: 00/00/000
ITEM NO: 6.5.10
(cont’d)
A Cadet Building Surveyor position is also recommended to relieve one of the Assistant Building
Surveyors of front desk / counter duties and boost the capacity of the Unit in issuing building
permits. The cadet position will be financed from the expected revenue increase of the
business.
New and emerging issues
There were a total of 568 building permits issued for new dwellings in Wyndham over this
quarter compared to 579 new dwelling permits in the previous quarter representing a slight
decrease of 1.9%. However, it was estimated that 2,472 building permits would be issued for
14/15, however, a total of 2,643 dwelling permits were issued. This represents a 6.9% increase
for the financial year.
3.
City Plan/QCP
3.2 Customer Service - To be a Council easy to do business with by gaining a better
understanding of needs and expectations, delivering our service commitments while continually
striving to improve our customer-focused culture.
4.
Building Services has achieved its 2014-2015 Budget.
5.
Social Implications
The Building Services’ focus is on ensuring community safety. This is achieved by ensuring
private and public buildings and structures within Wyndham are safe, and that buildings and
structures that are used by the public, or have public access, have appropriate safety measures
in place to manage any emergencies. Building and structure safety contributes to the
community’s overall wellbeing and perceptions of safety.
6.
Building Services’ key community engagement focus is managed in responding to the
community’s requests and concerns about unsafe/illegal buildings, and also through the advice
provided to residents in regard to any building works they are considering undertaking in
Wyndham.
7.
Building Services has extensive information available on Council’s web site and provides
information through pamphlets, facts sheets, etc. The building permit service is promoted to
draftspersons and builders through site visits, distribution of its pamphlets, competitive
quotations, Council’s web site and client recommendations.
Page 233 of 274
OTHER REPORTS
FILE NO: 00/00/000
ITEM NO: 6.5.10
(cont’d)
Performance Data – April - June 2015
Program
Activity
Target
for
Quarter
Actual for
Quarter
236
Target
Current
Year
14/15
1068
Actual
Current
Year
14/15
1015
Community Safety
– Buildings and
Structures
No. of applications for
building permits received by
Building Services
Essential Safety Measures
inspections
264
30
37
120
115
Swimming Pools and Spa
barrier compliance audits.
30
68
120
204
No. of Certifications
undertaken for illegal works.
18
13
72
43*
* Certification is one of a number of options available to the owner for compliance of illegal building works.
The number of certifications was low for the year as a result of compliance with the Building Notices and
Orders or owners are choosing other options including demolition of the illegal works.
Program
Activity
Actual for
Quarter
Community Safety
– Buildings and
Structures
Illegal buildings and structures
compliance, enforcement and
Court actions
Community requests and
complaints management – no.
of requests
Emergency After Hours
Response
Consideration of applications
for Consent for design and
siting not complying with
regulations
Community
Amenity –
Buildings and
Structures
Total Building Permits (all building works) issued in
Wyndham by Private Building Surveyors
26 Building
Notices /
Orders
49
Target
Current Year
14/15
180 Building
Notices/
Orders
252
Actual
Current Year
14/15
129 Building
Notices /
Orders**
264
7
36
29
103
540
416**
854
3336
3742
** The decrease in expected Applications for Council Report and Consent can be attributed to the
following factors:

Amendment to the Building Regulations that allow an average wall height on boundaries to 3.2
metres in lieu of the original 3 metres prescribed in the regulations;

New housing estates including Memorandum of Common provisions to the subdivision that
override nominated provisions of the regulations; and

Compliance with the regulations reducing the need to apply for Council Reports and Consents.
Page 234 of 274
OTHER REPORTS
FILE NO: 00/00/00
ITEM NO: 6.5.11
- STEVEN LAMBERT
QUARTERLY SERVICE REPORT - ENVIRONMENTAL HEALTH - APRIL - JUNE
2015
Summary
This report has been prepared to inform Council on the level of service provision provided and
key issues identified within the Environmental Health Services during the fourth quarter (April to
June 2015).
Attachments
Nil
A/Co-ordinator Environmental Health - Sylvia Janus
Key Issues
During April - June 2015, Environmental Health Services undertook actions to ensure ongoing
community safety in the following areas:

99% of mandated inspections were completed by the end of June 2015. As of 24th July, 3
sporting club premises still require inspection. These premises are either after hours
inspections and/or have been difficult to contact to conduct the inspection. These
inspections will be completed as a priority within the following month;

22% of premises inspected were not suitable for renewal at first inspection, due to
structural, cleanliness and food safety non-compliances;

245 food and health renewal inspections were conducted in the quarter. An additional 387
inspections (including follow-up and complaint inspections) were undertaken at food and
health premises to ensure compliance;

15 enforcement notices were issued for structural, cleanliness and food safety noncompliances;

62 complaints regarding nuisance were investigated;

All public immunisation sessions were completed with 4,584 injections administered; and,

4,354 injections were administered to Year 7 boys and girls during the second round of
the school immunisation program.
RECOMMENDATION
That Council note the progress of Environmental Health Services for the period April – June
2015.
Page 235 of 274
OTHER REPORTS
FILE NO: 00/00/00
ITEM NO: 6.5.11
2015 (cont’d)
MOTION
That Council note the progress of Environmental Health Services for the period April – June
2015.
(CARRIED)
Page 236 of 274
OTHER REPORTS
FILE NO: 00/00/00
ITEM NO: 6.5.11
2015 (cont’d)
1.
Background
The Environmental Health Services Unit undertakes statutory functions required of Council
under the Food Act, Public Health and Wellbeing Act, Residential Tenancies Act, Tobacco Act,
and the Environment Protection Act.
Primary activities include:
 Protection of public health through education, inspection and enforcement of all registered
premises (including food, beauty, accommodation, and tobacco);
 Delivery of school and public immunisation programs;
 Improving community amenity through the investigation, enforcement, and mediation of
noise and odour nuisance issues;
 Providing specialist advice to the community on immunisation requirements;
 Protection of public health and the environment by ensuring domestic wastewater
management treatment systems are installed and managed correctly; and,
 Provision of expert advice to various Council departments including Legislative Services,
Building Services, Statutory and Strategic Planning, and Events, in regards to
Environmental Health matters.
2.
Discussion
Current Service Levels
The Food Act requires Council to inspect all registered food premises (except low risk Class 4
premises) each financial year. In the April to June quarter, 220 mandated inspections were
undertaken. 99% of the year’s mandated inspections had been completed. As of 24th July, 3
sporting club premises still require inspection. These premises are either after hours inspections
and/or have been difficult to contact to conduct the inspection. These inspections will be
completed as a priority within the following month.
The Public Health and Wellbeing Act requires all registered premises (beauty, hairdresser,
tattooist, accommodation and rooming houses) to be inspected by 31 December each year. At
30th June 2015, only 26% of the year’s inspections had been completed due to a lack of staffing
resources. A catch-up program will be completed for the remainder of the calendar year utilising
the two new temporary student Environmental Health Technicians in the July-September 2015
quarter.
Page 237 of 274
OTHER REPORTS
FILE NO: 00/00/00
ITEM NO: 6.5.11
2015 (cont’d)
Key Service Issues
Over the past quarter the unit has focused on a number of areas including:

The assessment and registration of food and health premises at the staged redevelopment
of Werribee Plaza;

Responding to a large increase in the number of new food premises applications for
permanent food premises. Total number of new food premises applications (not including
Streatrader applications) in the 2014/15 year was 169; 49 of these applications were
received in the April-June 2015 quarter. By comparison, 134 food premises applications
were received in the 2013/14 year.

The total number of new Streatrader applications received in the 2014/15 financial year was
251, down from 271 in the previous 2013/14 financial year. The reduced number is based
on user (i.e. mobile van and stall operators) demand; improved understanding of the
database by the user public; less errors in applications being re-lodged and the improved
maintenance of the existing applications on the Streatrader system.

Induction and training of two new contractor Environmental Health Officers, backfilling for
extended leave placements and two new temporary student Environmental Health
Technicians;

Implementation of the Local Government Performance Reporting Framework procedures;

Implementation of education visits to premises impacted by the new Tobacco Act
Legislation, introduced in April 2015. The new legislation prohibits smoking:
o Within the grounds of, at, and within four meters of an entrance to all Victorian
childcare centres, kindergartens (or preschools) and primary and secondary schools;
o
At and within four meters of an entrance to children’s indoor play centres and
Victorian public premises. Victorian public premises are all public hospitals and
registered community health centres and certain Victorian Government buildings;
 Participating in the Statewide Food Sampling Program for Ready to Eat Potentially
Hazardous Foods – focusing on prepared salads and sushi products; and
 Adoption of the Environmental Health Administration services restructure.
The Immunisation team has had a highly productive quarter in the preparation and delivery of
the:
 Completion of the second round of the school immunisation program, including
immunisations of all year 7 students in the municipality;
 First trial session of ‘school absentee night’. This is an immunisation catch up session
organised for students who had missed vaccinations in the first round of the school
immunisation program. 51 students attended the ‘school absentee night’;
 Ongoing catch-up program for year 7-10 students from the first round of school
immunisation program was undertaken;
 Implementation of the annual Fluvax program;
 Ongoing work on the Immunisation Service Review including the third Independent Review
and Assessment Panel (IRAP) meeting;
Page 238 of 274
OTHER REPORTS
FILE NO: 00/00/00
ITEM NO: 6.5.11
2015 (cont’d)
 Presentation of Immunisation Service Review to Executive group and the Independent
Review and Assessment Panel which identified opportunities for greater community
consultation, and increased advocacy;
 Promotion of immunization program at the Mums and Bubs movie session held in April at
the Wyndham Cultural Centre; and
 Implementation of changes made to National Immunisation Program, including:
o Free Boostrix (Diphtheria/Tetanus/Pertussis) vaccine for any parent whose baby was
born after 1 June 2015. This can be given until the baby is 6 months old and for all
parents who have not received a Pertussis (whooping cough) vaccine in the last ten
years.
o Free Boostrix vaccine will be offered to all pregnant women in their 3rd trimester
(preferably from 28 – 32 weeks) but anytime up to delivery. This helps protect the
new baby from Pertussis from birth until their vaccines begin at 6-8 weeks.
o Free Boostrix can be given to all partners of women who are at least 28 weeks
pregnant if the partner has not received a Pertussis booster in the last ten years.
Over this quarter 8,938 vaccines were administered through the Council’s School and Baby
Immunisation programs.
Service Innovation
A number of service innovations have been developed over the last quarter, which included:
 Continued participation in Council’s Housing Affordability Strategy in areas of Environmental
Health significance (Registered Rooming Houses and Caravan Parks);
 Participation in the review of Local Laws;
 Nomination for participation in the new Tobacco Act Service Agreement in conjunction with
Department of Health and Human Services and the Municipal Association of Victoria; and
 Participation in Environment Protection Authority Onsite Wastewater CA Reform project
reference group.
Key Service issues affecting July - September 2015 quarter
During the next quarter there will be a number of factors affecting work load within the unit. This
includes:
 Implementation of “message media” project in Environmental Health to send automated
mobile phone text message reminders to proprietors regarding registration fees and periods;
 The outcome of the Immunisation Service Review in line with Council’s City Plan;
 Completion of catch-ups immunisations for the 2015 School Immunisation Program;
 Preparation and promotion of an 18 month dose of Diphtheria/Tetanus/Pertussis (DTPa)
vaccine that will be reinstated at the 18 month schedule point on the National Immunisation
Program from October 2015. This will be given at the same time as the
Measles/Mumps/Rubella/Chickenpox vaccine;
 Preparation and planning of the Immunisation Program for 2015/16;
 Preparation of data for the expansion of Immunisation Registers, including the incorporation
of the HPV Register to an Australian Schools Vaccination Register (ASVR);
 Preparation and implementation of 4 Year Olds Immunisation Pyjama Party on the 23rd
September. Preparation to include first trial of SMS/Message media to be sent to parents of
all Wyndham based children listed on IMPs register due for their 4 year old vaccines;
Page 239 of 274
OTHER REPORTS
FILE NO: 00/00/00
ITEM NO: 6.5.11
2015 (cont’d)
 Preparation for promotion of immunisation program at the Children’s Week Picnic at
Werribee Park;
 Ongoing coordination of the Caravan Park Inspection program;
 Ongoing training of 4 new temporary staff members to cover leave over the next 18 months;
 Training and development of 2 new administration staff upon the implementation of the
Environmental Health Administration structure review;
 Implementation and updating of records database to reflect the new Tobacco Act
Legislation; and
 Implementation of the new Tobacco Education and Enforcement Program.
3.
City Plan/QCP
3.2. Customer Service – To be a Council easy to do business with by gaining a better
understanding of needs and expectations, delivering our service commitments while continually
striving to improve our customer focused culture.
4.
Council Policy
Community Health, Wellbeing and Safety Plan 2013 – 2017.
5.
Environmental Health Services has met its 2014 – 2015 Budget.
6.
Social Implications
Environmental Health Services protects the health and wellbeing of the community, by ensuring
registered premises within Wyndham are safe, the community has access to an immunisation
service, public health nuisance complaints are investigated, and domestic wastewater treatment
is effective. Environmental Health actions contribute to the community’s health and wellbeing.
7.
Environmental Health Services’ key community engagement is through response to the
community’s requests and concerns regarding unsafe registered premises and nuisance
investigations, and also through interactions with residents at immunisation sessions.
8.
Environmental Health Services has extensive information available on Council’s web site, and
provides information through pamphlets, fact sheets, etc. In the September-December 2014/15
quarter, Environmental Health Services distributed a news and views information newsletter to
all Food Act proprietors. The immunisation team uses a range of communication channels to
promote immunisation including events such as the 4 year old immunisation pyjama party and
School immunisation catch up session.
Page 240 of 274
OTHER REPORTS
FILE NO: 00/00/00
ITEM NO: 6.5.11
2015 (cont’d)
Data Provision for the Quarterly Service Report – Environmental Health Services
April - June 2015
Target for
Quarter 4
Actual for
Quarter 4
Target
current
year
Actual
Yearto-date
(YTD)
Actual
Year-todate %
Food Act mandated
Inspections (Current
Year: 2014 –
2015*)
209
220+
883
880
99%
Public Health Act
mandated
Inspections
(Current Year:
2015*)
33^
25
134
36
26%
40
176
(March
15-Feb
16)
82*^
46%
Program
Activity

Community SafetyRegistered Premises
(Food/Health/
Caravan/
Accommodation /
Tobacco)


Food Samples
(Current Year:
March 2015 –
February 2016*)
44^
+ Outstanding renewals for Q3 completed in Q4; due to increased workload demands, staff turnover and leave.
* Current Year is defined by relevant legislation
^ Target quarters defined by total number of inspections divided evenly over the calendar year.
Program
Activity
Community SafetyRegistered Premises
(Food/Health/ Caravan/
Accommodation /
Tobacco)


Residential Noise
and Odour Nuisance
Management



Food Act enforcement actions
complaints management (no. of
requests)
Food Act premises suitable for
renewal at first inspection.
complaints management (no. of
requests)
After hours service responses
Actual for
Quarter
April-June
2015
15
54
Actual
2014/15
Total
30
221
39
246
78%
78%
80%
62
434
504
0
5
#
Full year
2013/14
comparison
10
#
Number based on volume of emergency after-hours calls outs (eg. fires at food premises) and pre-arranged nuisance investigation
call-outs. Reduction based on lower number of ‘escalated’ complaints; number of fires at food premises that have occurred ‘afterhours’; increase in proportion of new food structures; increase in number of redevelopments/refurbishment of existing aged facilities;
and higher inspection rate by EngerySafe Victoria (improving rate of compliance and uptake of current building standards).
Page 241 of 274
OTHER REPORTS
FILE NO: 00/00/00
ITEM NO: 6.5.11
2015 (cont’d)
Program
Community Safety Immunisation
Actual
April – June
2015
4,354
Activity

School Immunisations (no.
of vaccines administered)
Current year : 2015

Public Immunisation
Sessions (no. of vaccines
administered)
Current Year: 2015
4,584
14,716
Full year
2014
comparison
11,959
8,279
(Jan-June
2015)
15,383
(Jan – Dec
2014)
2015 YTD
Total
City Plan 2013-2017 Priorities
4 year Strategy
3.1.1 Services /programs
adequately planned and
resourced to meet the
needs of our diverse
community, funded service
agreements, and legislative
requirements
2014/2015 Action
3.1.1.3 Protect public
health and wellbeing
through annual education,
inspection and enforcement
of registered premises
Performance indicator
 100% of Council’s
mandatory registered
food premises
inspections
completed by 30 June
Progress to date
99% Food Act

100% of samples
for the 2014-2015
sample period
were collected.
Food Sampling:
Annual target 176
samples (to be
completed by 28
February 2016)
82 samples taken
for the 2015-2016
sampling period
(46%) – on track
to achieve target.
Page 242 of 274
OTHER REPORTS
FILE NO: 0
ITEM NO: 6.5.12
DIRECTOR COMMUNITY
QUARTERLY SERVICE REPORT - SOCIAL SUPPORT - APRIL TO JUNE 2015
Summary
This quarterly service report provides information about the service provision provided by the
Social Support Unit of the Aged and Disability Department in Wyndham in the April to June
2015 quarter.
Attachments
Nil
Manager Aged & Disability - Heather Johnson
Coordinator Social Support - Tiffany Ledovski
Key Issues

Most Social Support Programs experienced higher levels of output compared to previous
quarter due to less public holidays and lower demand over the Christmas/New Year
period.
RECOMMENDATION
That Council note the progress of the Social support Unit for the period of April to June 2015.
MOTION
CRS MICHELE WHARRIE / MARIE BRITTAN
That Council note the progress of the Social support Unit for the period of April to June 2015.
(CARRIED)
Page 243 of 274
OTHER REPORTS
FILE NO: 0
ITEM NO: 6.5.12
(cont’d)
1.
Background
The Social Support Unit provides programs that aim to reduce social isolation and enhance the
wellbeing and quality of life of older residents, and residents with disabilities, living in the
municipality. Some program areas also support carers of older residents, and residents with a
disability.
2.
Discussion
During the period of April to June 2015 the Social Support Unit continued in the provision of a
range of services to individuals within the community.
There are a number of highlights for the strategic direction of service delivery:
Aged & Disability Structure Project
The Aged and Disability Department were internally working on a structure project to design a
department structure that would improve efficiencies for service delivery into the future.
Consultation process was held with staff to explore improvement opportunities and process
efficiencies.
National Volunteer Week
National Volunteer Week was celebrated in May with currently 56 volunteers supporting the
Social Support Unit in the Planned Activity Groups, Lunch with the Bunch and 1-2-1 Transport
programs. Volunteer Service Awards will be issued in December this year instead of National
Volunteer Week, and it will be an event that combines a 20 year celebration for Lunch with the
Bunch program, and Christmas celebrations with volunteers and regular clients of Lunch with
the Bunch.
D Café
The D Café collaborated with Alzheimer’s Australia Victoria and the Wyndham Neighbourhood
Hubs team to promote new local D Cafes for people experiencing memory loss, and their family
members/friends/or carers. Information and social connections with others experiencing diverse
circumstances was available for the attendees. Referral pathways and service information was
provided to those seeking assistance. The Cafes acted as a pop-up Café, and those attending
were provided with information to link into the monthly Reflections Café for ongoing social
connections.
Page 244 of 274
OTHER REPORTS
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ITEM NO: 6.5.12
(cont’d)
Program
Planned Activity Groups including
centre and community based
programs. Most programs are
delivered from Central Park
Community Centre and Penrose
Promenade Community Hub and
include programs for people with
memory loss, people from Culturally
and Linguistically Diverse communities
such as the Karen program, the
Connections program for younger
people with a disability and programs
that focus on activities for men.
Lunch with the Bunch operates 12
volunteer based meals and social
support programs for small groups
where participants receive a low cost
meal in a friendly environment.
121 Transport Service is a volunteer
based transport program for residents
who are transport disadvantaged due
to age, frailty or disability, and
provides assistance to attend
appointments and social activities.
Community Transport assists eligible
community groups with member
transport. Door to door transport is
provided to the frail aged and/or
disabled members who are transport
disadvantaged. The Service also
provides day trips to eligible
community groups. In addition, buses
are made available after hours and
weekends to non-profit Wyndham
community groups (the latter is not
included in these figures).
3.
April
May
June
Total
Qtr 4
14/15
Previous
Qtr.
Twelve
months
prior.
(Qtr 4
13/14)
291
No. of
clients
210
238
227
259
(Qtr 3
14/15)
238
No. of
hours
service
4,034
4,486
4,313
12,833
11,826
13,707
No. of
clients
No. of
hours
service
76
75
77
81
82
N/A
869
887
926
2,682
1,808
2,966
202
192
212
606
508
412
2,218
1,830
1,639
5,687
6,239
5,303
2,956
3,179
2,803
8,938
7,654
8,630
No. of
passenger
journeys
Kms
travelled
No. of
passenger
journeys
City Plan/QCP
Page 245 of 274
OTHER REPORTS
FILE NO: 0
ITEM NO: 6.5.12
(cont’d)
4.
Social Implications
The Social Support Unit provides programs that aim to reduce social isolation and enhance the
wellbeing and quality of life of older residents, and residents with disabilities in the municipality.
Some program areas also support carers of older residents, and residents with disabilities.
5.
All program participants are surveyed on an annual basis to elicit feedback, and to identify any
concerns and suggestions.
Furthermore, participants within the Planned Activity Group programs are regularly engaged
through the Key Worker system, to ensure that the programs are responding to their individual
aspirations.
6.
Social Support Services are promoted through the Aged and Disability Department’s
promotional materials and communications. A central telephone number is provided for new
service enquiries to the Department, with a coordinated intake process.
The Aged and Disability Department were available to speak to residents at the “My Rates
Showcase” event.
Wyndham City is a member agency with HealthWest (primary care partnership), and promotes
these referral processes and program opportunities to referring agencies. These encourage
coordinated referral processes across the municipality.
Page 246 of 274
OTHER REPORTS
FILE NO: 00
ITEM NO: 6.5.13
DIRECTOR COMMUNITY
DEVELOPMENT – KELLY GRIGSBY
QUARTERLY SERVICE REPORT - ARTS & CULTURE - APRIL - JUNE 2015
Summary
This quarterly service report has been prepared to provide Council with detailed information on
the level of service provision and key issues in relation to arts and cultural services in Wyndham
during the first quarter of this calendar year: April – June 2015.
Attachments
Nil
Manager Community Planning & Development - Kriss McKie
Co-ordinator - Arts & Culture - David Fitzsimmons
Key Issues
 Continued development and delivery of new initiatives responding to Wyndham’s
Cultural Development Strategy – Creative Communities & Cultural Places.
 Successful delivery of a Wyndham Art Gallery and Wyndham Art Spaces programs
broad range of arts activation and educational programs.
RECOMMENDATION
That Council note the progress and achievements of the Arts & Culture team for the period
April - June 2015.
MOTION
CRS BOB FAIRCLOUGH / JOHN GIBBONS
That Council note the progress and achievements of the Arts & Culture team for the period
April - June 2015.
(CARRIED)
Page 247 of 274
OTHER REPORTS
FILE NO: 00
ITEM NO: 6.5.13
DIRECTOR COMMUNITY DEVELOPMENT,
KELLY GRIGSBY
QUARTERLY SERVICE REPORT - ARTS & CULTURE - APRIL - JUNE 2015 (cont’d)
1.
Background
Wyndham City’s Arts and Culture Unit develops and delivers programs and projects ranging
from exhibitions in the Wyndham Art Gallery to community programs and initiatives, as well as
managing the indoor and outdoor public art collection. It also manages many significant
partnerships which provide high quality art experiences and professional development
opportunities for local residents in what is becoming a ground breaking program in the local
government context. The current Arts & Culture program includes the areas of Arts & Place
Activation; Arts Development; Arts & Culture Profile development; and Policy and Strategy
Development.
During the second quarter of 2015, the Arts & Culture team’s focus has been to consolidate our
program delivery processes in preparation for expansion of the program offering and growth in
community uptake of cultural services and experiences in Wyndham during the next year.
This report has been divided into four reportable areas:
a. Arts & Place Activation
b. Arts Development
c. Arts & Culture Profile
d. Policy and Strategy Development
The Arts and Culture Unit’s key activities, issues and achievements in this quarter are listed
under each area.
2.1 Arts & Place Activation
2.1.1. Wyndham Art Spaces Program:
In the second quarter the emerging artist exhibition program focused on supporting local artists
has continued at the two Wyndham Art Spaces in the Point Cook and Wyndham Vale
Community Learning Centres with good numbers of community members attending openings.
In addition to the regular exhibitions the arts team has continued to work with the
Neighbourhood Hubs and Leading Communities teams, Libraries and community groups and
local services to explore new options for development of more Wyndham Art Spaces and
support pop-up exhibition opportunities.
The following exhibitions occurred as part of Wyndham Art Spaces in this quarter:
Karl Schott – ‘Portraits and Streetscapes’ (Point Cook) opened on Wednesday 6 May, 6.45pm.
at the Pont Cook Community Learning Centre. Karl is a highly talented artist whose subjects are
very well observed and represented with the employment of a variety of media. His exhibition
ran until 1st July.
Megan Bonnicci – ‘A Time, A Place, A Moment’ (Wyndham Vale) opened on Thursday 2 April.
Megan’s work was a study of landscapes, features and abstract representation. The exhibition
began with two artist/curator floor-talks targeted at community artists and was intended to
expand their site observation and representation techniques and skills.
Ellen Clendenning – ‘Faces of Wyndham’ (Point Cook) Opened on 12 June.
Ellen produced a huge exhibition of black and white portrait images which she took while
engaging with many residents of Wyndham from a variety of cultural backgrounds and life
experiences.
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OTHER REPORTS
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ITEM NO: 6.5.13
KELLY GRIGSBY
2.1.2 Community Activation Programs
Various professional development and community events have been supported and delivered
by the Arts & Culture team in the second quarter of this year. The Arts & Culture team, assisted
by Healthy Communities, also developed a funding application for a VicHealth Activation Grant.
While the application was unsuccessful, good feedback was received and the initiatives
proposed will now form the basis of a new program of activities being designed to activate
Watton St during the spring of 2015.
A collaboration with the Neighbourhood Hubs team has seen Arts & Culture assisting to expand
the range of opportunities for programs such as the Winter Tasters to include activities such as
circus and photography. A new focus has also seen the development of community workshops
designed to engage locals in a generating cultural development projects and partnerships built
around Council’s strategic projects and policies such as Wyndham 2040 and Wyndham’s Active
Transport Strategy and Watton Street’s activation. The Arts team assisted Council’s promotion
of bike riding for commuters using the recently opened Wyndham Vale and Tarneit train stations
with a performance by local street dance crew Raw & Rugged.
2.1.3 Public Art
The condition audit of Council’s entire outdoor art collection was completed in June allowing for
the development of a maintenance regime to ensure the collection of 44 artworks is always well
presented.
A public art mentoring project developed in collaboration with the Place Management team’s
Station Place lighting project, moved closer to fruition with the appointment of prominent
Melbourne street artist Doyle. Doyle proposed a tour of the laneways of Melbourne for
Wyndham’s emerging artists to gain a greater understanding of the context of their street art
before working with Blender Studio artists to design their own artwork for the Laneways around
Station Place. This project will be scheduled around the major infrastructure upgrades and will
be completed in October 2015.
2.1.4 Music in Our City
The Music in Our City program continued through the autumn season into winter with a
presentation of two events to finish off the year’s program. The popular Live @ the Stage event
was held for the second time at the Wyndham Cultural Centre with local performer Andrea
Barnett. Andrea performed her heartfelt melodic folk songs on the grand piano and shared
stories with her enthusiastic audience. This program has now developed into a mentoring
opportunity with the artists being assisted to develop skills in stage craft as well as promotion on
social media and YouTube.
In a second season, the Werribee Concert Band performed their annual Fund Raiser Gala
Event at the Cultural Centre with a performance of Peter and the Wolf. Council has supported
the band with venue hire and professional advice, to help the event to grow in numbers,
increase its diversity of membership and continue to improve its quality of performance.
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OTHER REPORTS
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ITEM NO: 6.5.13
KELLY GRIGSBY
2.2 Arts Development
2.2.1 Groundswell
This regular arts community networking event aimed at promoting the growth of supportive
creative networks for the sharing of ideas was held again, this time at Featherbrook Community
Centre to align with the arrival of the Centre’s first artists in residence. A good crowd
demonstrated its willingness to travel across town to take part in the social evening and once
again some solid connections were made along with much discussion about future
collaborations.
2.2.2 Toolbox
Council’s program of professional development workshops for local artists has been reviewed
this quarter and will continue during the coming months with a different format. Facilitators will
be invited to present sessions and workshops with an art form specific focus. Programs are
being developed for Visual Arts, Music, Portfolio presentation and writing over the coming
months.
2.2.3 Art Paths
This program, offering tutoring sessions focused on individual professional development, has
continued to achieve great results for local arts practitioners over the second quarter of 2015.
The addition of a professional program supporting local artists to develop mentoring projects for
Wyndham audiences has now added another dimension to this program which continues to
grow. Artists can now get support from the Arts & Culture team in amateur or professional visual
arts, music, and community art practice as well as professional career mentoring in the creative
industries.
2.2.4 Partnerships
The Arts & Culture team has continued to work with numerous local organisations to establish
new partnerships and consolidate project planning for proposed projects. New partnership
arrangements such as Wyndham Theatre Company’s residency at Kelly Park have begun to
bear fruit, with the group now exploring a new structure and partnership arrangement with a
view to supporting the development of young artists and groups.
Our partnership with Big West to develop and present its Mobile Art Spaces project at
Truganina is continuing with a further potential alignment of a project currently being developed
through the Featherbrook Community Centre Artist Residency program.
The Arts & Culture Team is also continuing to work with Deakin University to develop a
Memorandum of Understanding to facilitate future collaborations in recognition of the success of
various shared projects such as the “Freelancing in the Arts” intensive workshop, the annual
“Top Shots” VCE Photographic Exhibition at the Wyndham Gallery and the “Treatment”
temporary art exhibition at the Western Treatment Plant.
The Arts & Culture team is currently also exploring opportunities to further strengthen the
connection between the Western Treatment Plant and the Wyndham Art Gallery with a number
of exhibition related outcomes occurring at both venues during the Plant project in November
this year.
Page 250 of 274
OTHER REPORTS
FILE NO: 00
ITEM NO: 6.5.13
KELLY GRIGSBY
2.2.5 Residencies
In February 2015, Wyndham City established a new residency program at the Old Shire Offices
in Werribee as part of the Wyndham Art Spaces program. This residency has yielded two
successful projects with Elliot Georgiou completing his writing residency in May and local
musician and song writer Steph Payne commencing in June. From September this space will be
used as a project space for artists working with Council on the activation of Watton Street.
In the second quarter of 2015, the repurposing of the two new artist residency spaces at
Featherbrook and Wyndham Vale Community Centres was completed. A new Artist in
Residence Program commenced in June at Featherbrook with an artist collaboration titled
Connecting Cultures.
2.3 Arts & Culture Profile
2.3.1 Gallery
The Wyndham Art Gallery hosted one major curated exhibition during the second quarter of
2015. Following Lisa Young and Claire Lambe’s Strangefellows exhibition, Wyndham Gallery
hosted the ambitious new Wyndham Art Prize with over 20 prominent artists from around
Australia being selected to show their work. The opening event attracted a strong crowd of
close to 150 people, who definitely appreciated the quality of the work.
While the main prize was won by prominent artist David Sequeira, the People’s Choice Award
given at a separate event at the end of June was won by Peter Waples-Crow. This evening was
also enjoyed by an enthusiastic gathering of locals and visitors to the Gallery.
The Gallery and its curators have this quarter received significant attention from the mainstream
media with several articles recently being placed in The Age and Sydney Morning Herald
indicating that the Gallery’s profile and reputation are growing.
2.4 Policy and Strategy Development
2.4.1 Delivery plan
Refinement of the delivery plan for Council objectives established in its ‘Creative Communities
and Cultural Places’ Strategy and City Plan is ongoing. Many new initiatives have been initiated
while strategic alignments and partnership opportunities are continually being explored.
2.4.2 Public Art Policy
Council’s draft Art in Public Places Policy was presented at Organisational Briefing on May 4th
An outcome was for further examination of funding and governance options being undertaken
including benchmarking. A survey of 39 Victorian Councils was commenced in June.
City Plan/QCP
2.
Council Policy
Ongoing work is being done to initiate and deliver the program activities responding to Council’s
commitments established in its adopted Arts and Cultural Strategy and operational delivery
plan. Council will be consulted and kept informed of the review of the Public Art and Art
Acquisitions Policies, which are scheduled to be completed in 2015.
Page 251 of 274
OTHER REPORTS
FILE NO: 00
ITEM NO: 6.5.13
KELLY GRIGSBY
3.
The 2014/15 budget is within expectations.
Page 252 of 274
OTHER REPORTS
FILE NO: 00/00/00
ITEM NO: 6.5.14
DIRECTOR COMMUNITY
QUARTERLY SERVICE REPORT - YOUTH SERVICES - APRIL - JUNE 2015
Summary
This report has been prepared to provide a quarterly service report to Council on the level of
service provision and key issues in relation to Youth Services in Wyndham from April - June
2015.
Attachments
Nil
Manager Youth, Early Years and Families - Nola Tudball
Acting Coordinator Youth Services - Melinda Chapman
Key Issues

During this quarter, Youth Services focused on the development and consolidation of
community partnerships. This included the delivery of events and programs in partnership
with other services in Hoppers Crossing, Point Cook and Tarneit.

Significant work has been undertaken in the implementation of the Youth Plan, 2015
Annual Action Plan.
RECOMMENDATION
That Council note the progress of Youth Services for the period of April – June 2015.
MOTION
CRS MARIE BRITTAN / GAUTAM GUPTA
That Council note the progress of Youth Services for the period of April – June 2015.
(CARRIED)
Cr John Gibbons left the meeting at 9.36 pm.
Page 253 of 274
OTHER REPORTS
FILE NO: 00/00/00
ITEM NO: 6.5.14
QUARTERLY SERVICE REPORT - YOUTH SERVICES - APRIL - JUNE 2015 (cont’d)
1.
Background
Youth Services are provided to young people in Wyndham aged between 12 and 25 years old.
Services are provided from Council’s Youth Resource Centre in Hoppers Crossing and from a
variety of community facilities across Wyndham. Services encompass the following:
 Activities and events;
 Support Programs;
 Personal Development Programs;
 Youth participation and leadership activities;
 Referral to other services;
 Disability Programs; and
 Individual support services such as Counselling & Mentoring
Youth Services also leads the strategic development of the youth services sector in Wyndham,
activities include:
 Service coordination;
 Service system planning and development;
 Development of a whole of community approach to meeting the needs of Wyndham’s young
people; and
 Development of a seamless system of supports across childhood and adolescence via the
alignment of the Wyndham Youth Plan with the Municipal Early Years Plan.
2.
Discussion
During April – June 2015, Youth Services undertook three major pieces of work to guide the
future direction of service delivery and strategic planning. These were:
1.
2.
3.
Implementation of the Wyndham Youth Plan 2015 Action Plan;
Development of projects that address issues identified in the Wyndham Youth Forum; and
Development of new partnerships to support the planning and delivery of programs.
Key Service Issues
Implementing the Wyndham Youth Plan
The implementation of the Youth Plan is progressing well. All Key Performance Indicators
(KPIs) and timelines are currently being met. Highlights include:
 Development of a Sexual Health Service Providers’ Network (to improve accessibility to
sexual health services in Wyndham);
 Consultation to inform the development of a skills exchange program, key partners are;
Anglicare, Create, Whitelion and Centrelink;
 Delivery of a Teen Mental Health First Aid program – lead agency was School Focused
Youth Service; and
 Implementation of the Re Vamp Graffiti Arts Project, in partnership with Baden Powell
College and Council’s Graffiti Team.
Page 254 of 274
OTHER REPORTS
FILE NO: 00/00/00
ITEM NO: 6.5.14
New and Emerging Issues
Outcomes of the 2015 Youth Forum
The 2015 Wyndham Youth Forum was held in late March and attracted over 100 young people
from a range of local schools and alternative education providers. It provided young people with
an opportunity to discuss key issues with a range of senior staff from across both Council and
service providers. Key issues that were raised by young people included:
•
•
•
•
Racial discrimination and cultural diversity;
Homelessness;
Transport;
Bullying;
The Youth Taskforce is currently working closely with Council to develop projects and advocacy
strategies to address the issues of homelessness and bullying. The Youth Taskforce has been
consulting with representatives of the H3 Group to further support and inform their work.
Service Innovation
Focus on partnerships
During this quarter, Youth Services has been focusing on the consolidation of existing
partnerships and the development of new partnerships to support the provision of services to
young people in Wyndham. Some of the partnerships that Youth Services have been leading
include:
 Development of a partnership with Western Leisure Services and Encore Entertainment
staff to support the creation of a Precinct Committee to facilitate collaborative working
relationships across the 80-86 Derrimut Road Precinct;
 Partnership with Anglicare to facilitate the development and delivery of the Wyndham Youth
Skills Exchange Program;
 Consolidation of a partnership with Stocklands to develop a youth basketball space in the
Point Cook Town Centre;
 Holiday program activities, life skills programs and events targeted to newly arrived young
people in partnership with the Newhope Foundation, Spirit West Services and Werribee
Football Club; and
 Personal Development Program offered to all Wyndham Secondary Schools around
community safety, sexual health, young people’s rights and mental health. A Youth
Services initiative delivered in partnership with YSAS, Vic Pol, Wyndham Legal Service,
Gatehouse and Mind Victoria.
During the July – September quarter Youth Services plans to develop a Tarneit Youth
Stakeholder Committee. This committee will comprise of key community representatives,
agencies, schools and young people. Like the existing Point Cook Youth Stakeholder
Committee, it will link with District Committees as they are developed and represent the needs
of young people in this forum.
Page 255 of 274
OTHER REPORTS
FILE NO: 00/00/00
ITEM NO: 6.5.14
3.
City Plan/QCP
1.1.6 Develop and Strengthen Local Leadership and Community Groups. Youth Services is
an integral part of local community and service provider networks, in an effort to share
ideas and learn from each other. These networks also include community members.
3.1
Community
3.1.1 Services/programs adequately planned and resourced to meet the needs of our diverse
community.
As tabled in this report, work continues on developing and improving youth service delivery to
the Wyndham community.
4.
Council Policy
Youth Services Policy.
5.
Council's Youth Services met its 2014/15 budget commitments during the April – June quarter.
6.
Social Implications
The focus of Youth Services is to support young people in their transition from childhood to
adulthood, through engagement in activities, programs and support.
7.
Council engages regularly with the youth services sector and young people to share information
and to hear about their issues and concerns. This engagement occurs through mechanisms
such as:









8.
Youth Committees;
Youth Taskforce;
Stakeholder meetings;
Online surveys;
Online newsletters;
Face-to-face short surveys;
Six-monthly community engagement sessions (to evaluate the Wyndham Youth Plan);
Regular visits to Wyndham Schools in consultation with young people; and
Social Media.
Youth Services are regularly promoted to the community through advertising programs,
activities, supports available and information sessions. There is also a youth specific website
and Facebook pages. Communication also occurs through promoting all of these services to
other organisations through professional networks.
Page 256 of 274
OTHER REPORTS
FILE NO: 00/00/00
ITEM NO: 6.5.14
Quarterly Report - Youth Services Activities – April – June 2015
Business
Plan Ref
1.1.1
1.1.1
1.2.1
1.1.1
Program
Activity
Averages
Location
Activities, supports
and programs
a. Programs and
appointments held
(average per month)
a.
85
b.
194.3
Youth Resource
Centre
a.
9
b. Total attendances
(average per month)
b.
34
a.
16
b.
98
a.
9
b.
27
a.
17
b.
69
Events (Battle of the
Bands, Freeza,
Friday Night Events)
Youth Participation
Committees
a.
6
b.
772
a.
16
b.
102
Personal
Development
Programs
a.
1
b.
6
Point Cook
Community Learning
Centre
Tarneit Community
Centre
Penrose Community
Centre
Wyndham Vale
Community Learning
Centre
Various
Various
Various
Page 257 of 274
OTHER REPORTS
FILE NO: 0
ITEM NO: 6.5.15
DIRECTOR COMMUNITY
ASSEMBLY OF COUNCILLORS - JULY 2015
Summary
Under section 80A of the Local Government Act 1989 (‘the Act’), a record must be kept of an
Assembly of Councillors which lists the Councillors attending, the matters discussed,
disclosures of conflict of interest and whether a Councillor left the meeting after making a
disclosure. This record is required to be reported to an Ordinary Council Meeting for the
purposes of incorporating the record in the minutes of that meeting.
The Act defines an Assembly of Councillors to be a meeting at which matters are considered
that are intended or likely to be the subject of a Council decision or the exercise of a delegated
authority and which is a:
 meeting of an advisory committee where at least one Councillor is present; or
 planned or scheduled meeting that includes at least half of the Councillors and at least one
Council officer.
The Assembly of Councillors meetings are attached.
City Plan
5.1 Good Governance - To maintain community confidence in the integrity and efficiency of the
organisation. To continue to ensure there is a focus and commitment to transparency and
accountability in Council decision making processes.
Attachments
1. Assembly of Councillors - July 2015
Director Community Development – Kelly Grigsby
PA to Manager City Governance – Gwenda Miller
Councillor Portal & Administration Officer– Jodie Cowland
RECOMMENDATION
That the record of the Assembly of Councillors as attached to this report be noted.
Page 258 of 274
OTHER REPORTS
FILE NO: 0
ITEM NO: 6.5.15
ASSEMBLY OF COUNCILLORS - JULY 2015 (cont’d)
MOTION
CRS GLENN GOODFELLOW / MARIE BRITTAN
That the record of the Assembly of Councillors as attached to this report be noted.
(CARRIED)
Page 259 of 274
ATTACHMENT NO: 1 - ASSEMBLY OF COUNCILLORS - JULY 2015
ITEM NO: 6.5.15
RECORD OF ASSEMBLY OF COUNCILLORS – JULY 2015
Assembly Details
Councillor Attendees
ORGANISATIONAL BRIEFING Cr Brittan (from 3.35pm)
Cr Fairclough
6 July 2015
Cr Goodfellow
(3 – 5.15 pm)
Cr Gupta
Cr J Gibbons
Cr P Gibbons (from 3.19pm)
Cr Hegedich (from 5.22pm)
Cr Khan (from 4.16 pm)
Cr Marcus
Cr Maynard
Cr Wharrie (Apology)
Officer Attendees
Matters Discussed
 Wyndham Activity
Centre Strategy
 Eagle Stadium
Components Naming –
Plan
 Tree Removal – Princes
A Urban (Manager City Governance)
Highway
P White (Manager Strategic Transport &  Werribee City Centre
Growth Infrastructure)
Strategic Plan
D Ellis (Co-ordinator Transport Planning)  Werribee City Centre
K Elber (Strategic Planner)
Parking Strategy
M Tesoro (Strategic Planner)
E Comello (Co-ordinator Strategic
Planning)
A Mackinnon (Manager Facilities &
Recreation)
C Toussaint (Place Manager)
K Thompson, (CEO)
D Suder (Director Infrastructure)
B Forrest (Director Infrastructure)
D Rochfort (Director Sustainable
Development)
K Grigsby (Director Community Services)
Conflict of
Interest
Disclosures
Cr Marcus
declared a
conflict of interest
in the items:
 Werribee City
Centre
Strategic Plan
 Werribee City
Centre
Parking
Strategy.
Cr Marcus was
not present
during discussion
on these items.
Page 260 of 274
ITEM NO: 6.5.15
ATTACHMENT NO: 1 - ASSEMBLY OF COUNCILLORS - JULY 2015 cont.
Assembly Details
ORGANISATIONAL BRIEFING Cr Brittan
Cr Fairclough
13 July 2015
Cr Goodfellow (Apology)
(3 – 6 pm)
Cr Gupta (from 3.30pm)
Cr Hegedich
Cr J Gibbons
Cr P Gibbons
Cr Khan (from 5.01pm)
Cr Marcus
Cr Maynard
Cr Wharrie
Officer Attendees
K Thompson, (CEO)
Development)
B Forrest (Director Infrastructure)
S Lambert (Director Corporate
Services)
T Addley (A/Director Community
Development)
Matters Discussed


Recruitment
Cultural Competency
Session
Conflict of
Interest
Disclosures
None disclosed
A Urban (Manager City Governance)
E Hughes (Co-ordinator Leading
Communities)
Page 261 of 274
ITEM NO: 6.5.15
Assembly Details
Cr Fairclough
20 July 2015
Cr Goodfellow
(3.00 – 8.30 pm)
Cr Gupta
Cr Hegedich (from 3.16pm)
Cr J Gibbons
Cr P Gibbons
Cr Khan
Cr Marcus
Cr Maynard
Cr Wharrie
Officer Attendees
K Thompson (CEO)
S Lambert (Director Corporate Services)
B Forrest (Director Advocacy)
D Suder ( Director Infrastructure)
K Grigsby (Director Community Services)
Development)
G Hill (Co-ordinator Governance & City
Engagement)
B Stewart (Manager Business Services)
C Murray (Co-ordinator Legislative
Services)
K Archibald (Principal Planning Projects
Officer)
T Cottrell (Co-ordinator Traffic &
Transport)
D Gomes (Planning Policy & Projects Coordinator)
Matters Discussed





Draft Proposed Changes to
Local Law Review
Presentation – St Vincents
Private Hospital
C185/C204 Planning
Scheme Amendment
Ordinary Council Meeting
Agenda (27/7): Points of
Clarification
DCP Management &
Integration Framework
Project Update
Conflict of
Interest
Disclosures
S Lambert
declared a
conflict of
interest in the
OCM Agenda –
Points of
Clarification
Page 262 of 274
ITEM NO: 6.5.15
Assembly Details
Cr Fairclough
27 July 2015
Cr Goodfellow
(3 – 6.15pm)
Cr Gupta
Cr Hegedich (Apology)
Cr J Gibbons
Cr Khan (from 3.58pm)
Cr Marcus
Cr Maynard
Cr P Gibbons
Cr Wharrie
Officer Attendees
K Thompson (CEO)
S Lambert (Director Corporate Services)
Development)
K Grigsby (Director Community
Development)
Bill Forrest (Director Advocacy)
G Hill (Co-ordinator Governance & City
Engagement))
D Wilson (Manager Economic
Development)
N Clark (Team Leader Mayor
/Councillors Office)
E Keogh (Manager Communications &
Events)
A Large (Snr E-Services Officer)
D Ray (Governance Adviser – Special
Projects)
Matters Discussed






International Trade
Sister Cities Policy
New Website
Manor Lakes Renaming
Growth Management
Strategy
Ordinary Council Meeting
Agenda (27/7): Points of
Clarification
Conflict of
Interest
Disclosures
None disclosed
Page 263 of 274
ITEM NO: 6.5.15
Assembly Details
CONGESTION CAMPAIGN
PROJECT STEERING
COMMITTEE MEETING
13 July 2015
TOWN PLANNING FORUM
13 July 2015
CHIRNSIDE PARK
REDEVLEOPMENT PROJECT
STEERING COMMITTEE
Cr Maynard
Cr Fairclough
Cr Marcus
Cr Brittan
Cr Goodfellow (apol)
Cr Brittan
Cr Fairclough
Cr Goodfellow (apol)
Cr Gupta
Cr Hegedich
Cr J Gibbons
Cr Khan
Cr Marcus
Cr Maynard
Cr P Gibbons
Cr Wharrie
Cr Maynard
Cr Goodfellow
Cr Gupta (apol)
27 July 2015
Officer Attendees
Matters Discussed
Conflict of
Interest
Disclosures
None Disclosed
B Forrest (Director Advocacy)
E Kruse (EA to Director Advocacy)
A Pell (Active Travel Officer)
I Sy(Congestion Campaign Media
Officer)
D Ellis (Coordinator Transport Planning)
P White (Strategic Transport & Growth)
E Keogh (Manager Communications &
Events)
P Van Til (Manager Town Planning)
K Archibald (Principal Planning Projects
Officer)
K Morland (Senior town Planner)
G Miller (PA to Manager City
Governance)




Matters Arising
Project Updates
Finance Report
Other Business

Planning Scheme
Amendments C185 & C204
Tarneit and Sayers Roads
Construction of Seven
Double Storey Dwellings,
71 Sycamore Street,
Hoppers Crossing
None Disclosed
S Krull (Manager Major Projects)
A Mackinnon (Manager Facilities and
Recreation)
P Cook (Senior Project Manager)
Linda Smith-Thompson (Contracts
Administration Manager)

National Stronger Regions
Fund & Interface Growth
Funding
Project update
None Disclosed


Page 264 of 274
ITEM NO: 6.5.15
Assembly Details
WSCL BOARD OF
MANAGEMENT MEETING
Cr Goodfellow
30 July 2015
Officer Attendees
B Gokhale (Manager Financial Services)
N Blackbell (Systems Management
Accountant)
K Soulis (Recreation Facilities Contracts
Officer
M Sharp (Team Leader Recreation
Facilities Management)
Matters Discussed




Appointment of New
Directors
Receive Management and
Financial Reports
Receive WSCL Auditors
Report
Dispersal of WSCL fund to
WBA
Conflict of
Interest
Disclosures
None Disclosed
Page 265 of 274
OTHER REPORTS
FILE NO: 000
ITEM NO: 6.5.16
DIRECTOR COMMUNITY
STATUS REPORT - OUTSTANDING COUNCIL MATTERS
Item 1
Meeting Date
Subject/File No
Resolution:
Responsible Officer:
ORDINARY COUNCIL MEETING, 24 JUNE 2013
STRATEGY FOR MANAGING GROWTH IN WYNDHAM, JUNE 2013
That Council undertake a further review of the Strategy’s impact and
implementation within two years.
The Strategy is currently being reviewed and will be presented to
Council in late-2015.
Bill Forrest, Director Advocacy
Item 2
Meeting Date
ORDINARY COUNCIL MEETING, 28 JULY 2014
Status:
Subject/File No
Resolution:
VICTORIAN PUBLIC LIBRARIES REVIEW
That Council:
1.
notes that further work to progress the identified state wide
initiatives will be undertaken by the Department of Transport,
Planning and Local Infrastructure in 2014-15;
2.
notes the funding formula change to the State Government Public
Libraries Funding Program in 2014-15; and
3.
notes that a report will be provided to Council when further
information relating to the Victorian Library is received from the
Department of Transport, Planning and Local Infrastructure.
Status:
A further report to be presented to Ordinary Council Meeting when
further information is received from the Department of Transport,
Planning and Local Infrastructure. To date, no further information has
been received from the Department.
Rhonda Rathjen, Manager Libraries & Community Learning
Page 266 of 274
OTHER REPORTS
FILE NO: 000
ITEM NO: 6.5.16
STATUS REPORT - OUTSTANDING COUNCIL MATTERS (cont’d)
Item 3
Meeting Date
Subject/File No
Resolution:
ORDINARY COUNCIL MEETING, 25 MAY 2015
NOTICE OF MOTION 562 – WERRIBEE RIVER
That Council request officers to prepare a report on the health and
state of the Werribee River including actions Council can undertake to
help improve its environmental integrity. The report should include;
1.
2.
3.
Status:
Item 4
Meeting Date
Subject/File No
Resolution:
The state of the river;
The possibility of increasing environmental flows;
Addition of anti-pollution measures such as gross pollutant traps
and other litter prevention devices;
4.
Ongoing monitoring regimes including stations;
5.
How the Werribee River’s health can link strongly with Wyndham
City’s Advocacy Strategy; and
6.
Possible government and relevant agency partnerships needed
to attract ongoing funding for river health enhancements.
That a report be presented to the 28 September Council Meeting.
Manager Environment & Sustainability, Peter McKinnon
ORDINARY COUNCIL MEETING, 22 JUNE 2015
WYNDHAM SPORTS FACILITY CAPITAL DEVELOPMENT GUIDE
That:
1.
The Draft Sports Facility Capital Development Guide is endorsed
for public consultation.
2.
Status:
A further report is presented to Council for adoption of the Sports
Facility Capital Development Guide once consultation has been
undertaken.
That a further report be presented to Council on 28 September 2015
once consultation has been undertaken.
Team Leader Recreation Policy & Planning, Sarah Sytema
Page 267 of 274
OTHER REPORTS
FILE NO: 000
ITEM NO: 6.5.16
STATUS REPORT - OUTSTANDING COUNCIL MATTERS (cont’d)
Item 5
Meeting Date
Subject/File No
Resolution:
Status:
ORDINARY COUNCIL MEETING, 27 JULY 2013
REVIEW & UPDATE OF WYNDHAM CITY ADVOCACY STRATEGY
‘WORKING FOR OUR CITY’S NEEDS’
That Council:
1. Adopt the updated advocacy strategy “Working For Our City’s
Needs” attached to this report.
2. Thank submitters for their input.
3. Distribute the strategy to local members of parliament and key
stakeholders.
4.
Receive an updated report on implementing the Strategy in
January 2016.
That an updated report on implementing the Strategy be included in the
January 2016 Council Meeting.
Bill Forrest, Director Advocacy
RECOMMENDATION
That the report be received and noted.
MOTION
That the report be received and noted.
(CARRIED)
Page 268 of 274
CONTRACT SUMMARY
FILE NO: 24082015
ITEM NO: 9.1
INFRASTRUCTURE CONTRACT SUMMARY REPORT
In accordance with the Instrument of Delegation – Council to Chief Executive Officer (CEO)
dated 24 June 2013, and other Staff dated 19 June 2015, this report summarises the status of
tenders and contracts awarded for the period 8 July 2015 to 5 August 2015.
Tenders Advertised
C1716/15
Shaws Road Reconstruction
This contract involves the excavation and reconstruction of road pavement including asphalt paving, kerb
and channel, line marking, road drainage and associated nature-strip works.
C1718/15
Baden Powell Drive Reserve Development
Baden Powell Drive Reserve (Melway ref: 202 F4) to be designed as a regional skate park with youth
spaces, playgrounds, architecturally bespoke structure & toilets, shelters & furniture, BBQ & picnic
facilities, car parking and all associated landscape works.
C1719/16
Footpath Construction
Works involve construction of new footpaths throughout Wyndham City.
C1721/16
Darbyshire Place & Jackson Place Reconstruction
This contract involves the excavation and construction of road pavement including asphalt paving, kerb
and channel, line marking, road drainage and associated nature-strip works.
Tenders Under Evaluation
C1646/14
Supply of Cover Materials at the RDF, Wests Road Werribee
Daily supply of 500 tonnes Clean fill and Salamander Cover materials at the Refuse Disposal Facility,
420 Wests Road Werribee.
C1672/15
Lighting Station Place, Werribee
The scope includes the removal of existing luminaires and the supply, installation, commissioning and
testing of the Public Lighting Services in Station Place and West and East Laneways, Werribee.
C1697/15
Dohertys Road Duplication Works between Foundation Road & Fitzgerald Road
Laverton North
The duplication of Dohertys Road includes construction of road pavement, public lighting installation and
landscape works. The excavation and construction of road pavement includes asphalt paving, kerb and
channel, line marking, road drainage and associated nature-strip works.
C1706/15
Consulting Services for the Works Approval Application for the RDF
Consulting Services for the Works Approval for Wests Road RDF, 420 Wests Road, Werribee.
C1712/15
Construction of the Clearwood Sports Pavilion & Car Park Truganina
The supply, delivery and installation of all materials together with the provision of all services required for
the construction of a new sports pavilion, car park and landscape works.
Q1706/15
Installation of Ballast Protection - David Court, Werribee
Quotations are sought for the supply and installation of a concrete shared path, linking between existing
paths to the north and south of the rail corridor in the vicinity of David Court.
Contracts Awarded by Council
C1713/15
Galvin Park Ovals & Car Park Construction awarded to Civilex Pty Ltd for the
sum of $3,539,180.87 (incl GST)
Construction of 2 AFL/Cricket Ovals and car parking with associated landscape works.
Page 269 of 274
CONTRACT SUMMARY
FILE NO: 24082015
ITEM NO: 9.1
INFRASTRUCTURE CONTRACT SUMMARY REPORT (cont’d)
Contracts Awarded under Delegation
CEO
C1714/15
Mossfiel Netball Design & Construction awarded to WM Loud Pty Ltd for the sum
of $702,519.06 (incl GST)
Design & Construction of 6 x Netball Courts and associated services.
Director
C1710/15
Lollypop Creek Park Upgrades - Landscape Works awarded to Excell Gray Bruni
for the sum of $392,968.14 (incl GST)
Landscape works to upgrade three local parks along the Lollypop Creek in Wyndham Vale. Ridge Dr Park
Honour Ave Park, and Wyndham Vale Reserve North - Playground. Upgrade works include site preparation,
demolition & disposal of existing; supply and install of Concrete & Gravel Paving, Trees & Plants, Logs &
Rocks, custom and proprietary furniture and shelters.
C1711/15
Lollypop Creek Park Upgrades - Play Equipment awarded to Proludic Pty Ltd for
the sum of $288,253.90 (incl GST).
The supply and install of play equipment to three local parks along the Lollypop Creek in Wyndham Vale;
Ridge Drive Park, Honour Avenue Park & Wyndham Vale Reserve North Playground.
C1715/15
Jamieson Way Tennis Courts Design & Construction awarded to Kevin
McNamara & Son Pty Ltd for the sum of $268,393.40 (incl GST)
Design & Construct of 4 x Tennis Courts and associated services.
Manager
Q1708/15
Werribee City Centre Features Survey awarded to Landair Surveys Pty Ltd for
the sum of $60,390.00 (inc GST)
For the services of a features survey of the Werribee City Centre. The survey shall detail the existing
conditions and show the road pavement including lane ways and other non-main roads and associated
features such as kerb & channel, drainage, house drain, boundaries, trees, street furniture etc as
specified detail in the project brief.
Q1713/15
Features Survey for Road Reconstruction Works 2015-16 awarded to Landair
Surveys Pty Ltd for the sum of $51,012.50 (incl GST)
Wyndham City Council is inviting suitable parties to submit a fee proposal for features survey works for
road reconstruction program 2015-16 within the municipality. The survey shall detail the existing
conditions and show the road pavement and associated features such as kerb & channel, drainage,
house drain, boundaries, trees, street furniture etc.
Q1714/15
7.5T GVM Single Cab Chassis - Unit 23 awarded to A.M.W. Sales Pty Ltd
T/A Fuso Geelong for the sum of $54,000.00 (incl GST)
For the supply and delivery of One (1) 7.5T GVM minimum Single Cab Chassis.
Q1715/15
8.5T Minimum GVM Tipper Truck - Unit 196 awarded to A.M.W. Sales Pty Ltd
T/A Fuso Geelong for the sum of $86,050.00 (incl GST)
The supply and delivery of One (1) 8.5T Minimum GVM Tipper Truck.
Page 270 of 274
CONTRACT SUMMARY
FILE NO: 24082015
ITEM NO: 9.1
INFRASTRUCTURE CONTRACT SUMMARY REPORT (cont’d)
RECOMMENDATION:
That the Infrastructure Contract Summary Report be received and noted.
MOTION:
CRS GLENN GOODFELLOW / GAUTAM GUPTA
That the Infrastructure Contract Summary Report be received and noted.
(CARRIED)
Cr John Gibbons returned to the meeting at 9.40 pm.
Page 271 of 274
QUESTIONS WITH NOTICE FROM
PUBLIC GALLERY
ORDINARY MEETING
10.1
A question was received from P & S Jones
Question:
What are Council’s plans for the implementation of this excellent Dry Stone Walls
Policy?
There are three closely linked aspects we would like to hear about.
1. Security for our old walls – roadside walls are particularly important and
vulnerable.
2. Measures to increase public understanding and appreciation of dry stone walls
and their place in our history and environment.
3. Practical assistance for landowners, eg
-Training in safe DIY dry stone wall building and maintenance.
-Community wall building demonstrations and events – like the one run by the
Dry Stone Walls Association of Australia (DSWAA) and Camperdown
Agricultural Society held at the Camperdown Show Grounds last weekend.
Answer:
The Acting Director Sustainable Development, Peter McKinnon replied that he will
take the questions on notice and reply in writing.
He stated that he would love to work with the residents and any other people
interested in the Dry Stone Wall Study if Council does formally adopt the Dry Stone
Wall Study in the future.
10.2
Two questions were received from Mr K O'Shea.
Question:
In relation to 1490 Dohertys Rd, Mount Cottrell - Why is the Council considering
placing a heritage overlay on a 100 metre section of stone fence that does not
exist, and the same heritage overlay on the full length of the Sewells Road side
fence, and one third of the remaining front fence considering there is an acquisition
overlay on the land the fences stand on for future road works, which will result in
the removal of these fences?
Answer:
The Acting Director Sustainable Development, Peter McKinnon replied that Council
officers have considered all submissions made in relation to the proposed controls
for dry stone walls in Wyndham. In relation to the walls at 1490 Dohertys Road,
Mount Cottrell, the adopted Dry Stone Wall Study identifies these as being
historically significant and proposes the heritage overlay be applied. The proposed
heritage controls will provide Council with the necessary guidance to consider
future proposals that seek to alter or remove walls, and enables Council to
conditionally approve the removal of a wall. In those circumstances where removal
of a wall is unavoidable, such as the need to construct infrastructure works, the
proposed heritage controls enable Council to require the reconstruction of
significant walls in alternative locations if appropriate. The proposed controls are
still deemed as necessary despite the future acquisition overlay.
Page 272 of 274
QUESTIONS WITH NOTICE FROM
PUBLIC GALLERY
ORDINARY MEETING
10.3
A question was received from Mr K O'Shea.
Question:
Why is Council considering this amendment before all issues raised by property
owners are dealt with?
Answer:
The Acting Director Sustainable Development, Peter McKinnon replied that when
preparing any Planning Scheme Amendment, not all submissions can be resolved
to the satisfaction of all parties. Where changes to the amendment are not made to
satisfy the submitter, Council will refer that submission to an independent Panel for
review. The Panel will consider the submission and make recommendations to
Council as to whether or not the Amendment is appropriate. The submitter will also
have an opportunity to discuss their concerns at Panel. Council cannot adopt a
final Amendment without considering the Panel’s recommendations. Council would
not ultimately pursue controls where it is shown that parts of the walls were not in
existence at the time of the Study.
Page 273 of 274
CONFIDENTIAL BUSINESS
ORDINARY MEETING
MOTION
CRS GLENN GOODFELLOW / GAUTAM GUPTA
That pursuant to Section 89(2) of the Local Government Act, 1989, Standing Orders be
suspended and this meeting of Council be closed to members of the public in order for Council
to discuss the following confidential matter/s:
1.
CONTRACTUAL MATTERS
2.
ANY MATTER WHICH COUNCIL CONSIDERS PREJUDICIAL TO
COUNCIL OR ANY PERSON
3.
CONTRACTUAL MATTERS
(carried)
Standing Orders were suspended at 9.40 pm.
MOTION
That Standing Orders be resumed.
(CARRIED)
Standing Orders were resumed at 9.44 pm.
MOTION
That the recommendation of the ‘Closed Meeting’ of Council with regard to confidential matters
be adopted.
(CARRIED)
The meeting closed at 9.44 pm.

Minutes - Attachments

Transcription

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