JULY 21,2015 - Houston Housing Authority

Transforming Lives & Communities
HOUSTON HOUSING AUTHORITY
BOARD OF COMMISSIONERS MEETING
JULY 21, 2015
IRVINTON VILLAGE
2901 FULTON
HOUSTON, TEXAS 77009
2640 Fountain View Drive, Houston, Texas 77057 | Phone 713.260.0500 | Tory Gunsolley, President & CEO
Board of Commissioners: Lance Gilliam, Chair |LaRence Snowden, Vice Chair | Tina Peterman | Nicola Fuentes Toubia |Shondra E. Wygal | Bobbie Figures | Phillis Wilson
BOARD OF COMMISSIONERS MEETING
Tuesday, July 21, 2015
TABLE OF CONTENTS
AGENDA
2
June 23, 2015 BOARD MEETING MINUTES
4
COMMENTS AND RESPONSES
20
NEW BUSINESS
Resolution No. 2803
Authorization to Renew Insurance Contract with the Texas
Municipal League Intergovernmental Risk Pool not to Exceed
$515,000 per Year for 2015 and 2016 Renewals
26
Resolution No. 2804
Ratification of the ElstonAIre Contract in the amount of $201,223
28
Resolution No. 2805
Changes to HHA’s Reasonable Accommodation Policy
31
BOARD REPORT
42
FINANCE REPORT
59
HHA CALENDAR OF EVENTS
61
2640 Fountain View Drive, Houston, Texas 77057 | Phone 713.260.0500 | Tory Gunsolley, President & CEO
Board of Commissioners: Lance Gilliam, Chair | LaRence Snowden, Vice Chair | Tina Peterman | Nicola Fuentes Toubia | Shondra E. Wygal | Bobbie Figures | Phillis Wilson
BOARD OF COMMISSIONERS’ MEETING
TUESDAY, JULY 21, 2015 AT 3:00 P.M.
IRVINTON VILLAGE
2901 FULTON, HOUSTON, TEXAS 77009
AGENDA
AGENDA
I.
Call to Order
II.
Roll Call
III.
Approval of the June 23, 2015 Houston Housing Authority Board Meeting Minutes
IV.
President’s Report
V.
Public Comments
VI.
New Business
a. Authorization to Renew Insurance Contract with the Texas Municipal League
Intergovernmental Risk Pool not to exceed $515,000 per year for 2015 and 2016
renewals
(Resolution No. 2803)
b. Ratification of the ElstonAire Contract in the amount of $201,223
(Resolution No. 2804)
c. Changes to HHA’s Reasonable Accommodation Policy
(Resolution No. 2805)
VII.
Executive Session
Convene an Executive Session to discuss:
a.
b.
c.
Personnel matters in accordance with Section 551.074 of the Texas Government Code
Legal issues in accordance with Section 551.071 of the Texas Government Code
Real estate matters in accordance with Section 551.072 of the Texas Government Code
2
VIII.
IX.
Reconvene Public Session
Adjournment
3
2640 Fountain View Drive
■
Houston, Texas 77057
■
713.260.0500 P
■
713.260.0547 TTY
■
www.housingforhouston.com
MINUTES OF THE HOUSTON HOUSING AUTHORITY BOARD OF COMMISSIONERS MEETING
TUESDAY, JUNE 23, 2015
A meeting of the Board of Commissioners (“Board”) of the Houston Housing Authority (“HHA”) was held on Tuesday, June
23, 2015, at Oxford Place, 605 Berry Road, Houston, Texas 77022.
Chair Gilliam called the meeting to order at 3:02 p.m. Commissioner Gilliam offered the use of an interpreter or translator
to any in attendance. Secretary Gunsolley called roll and declared a quorum present.
Present:
Lance Gilliam, Chair
LaRence Snowden, Vice Chair
Bobbie Figures, Commissioner
Tina Peterman, Commissioner
Nicola Fuentes Toubia, Commissioner (arrived during President’s Report)
Phillis Wilson, Commissioner
Shondra E. Wygal, Commissioner
Tory Gunsolley, Secretary
Absent:
APPROVAL OF MINUTES
Chair Gilliam called for discussion or approval of the May 19, 2015 Board of Commissioners meeting minutes.
Secretary Gunsolley stated that copies of the revised May 19, 2015 minutes have been distributed based on the changes
provided during the pre-meeting sessions.
Vice Chair Snowden made a motion to approve the May 19, 2015 HHA Board of Commissioners meeting minutes, as
revised. Commissioner Figures seconded the motion. The minutes passed 5-0-1, with Chair Gilliam abstaining.
PRESIDENT’S REPORT
Secretary Gunsolley stated that it has been a very busy month since the Board last met and there are a number of things
to update them on. He shared that the Housing Authority entered into a contract for our energy procurement based on
an authorization that the Board gave him. Secretary Gunsolley indicated that the Housing Authority was able to put this
100% renewable electricity generation at a cost saving of $200,000 a year for the next three years and dropping our rate
from 5 cents a kilo watt hour to 4.2 cents a kilo watt hour. He further indicated that the Housing Authority was able to
take advantage of these historical rates and lock them in for the next three years.
Secretary Gunsolley also shared in keeping with the energy theme, the HHA entered into a memorandum of agreement
with CenterPoint Energy, where they are moving to our tax credit properties as a part of the larger ESCO Project. He
indicated that these properties will get, at no cost to the Housing Authority, new shower heads, CFL light bulbs, and
installation around the hot water tanks. He remarked that these properties will be seeing some energy saving as a part of
CenterPoint’s energy savings program.
4
Lastly on energy, Secretary Gunsolley further shared that the HHA is awaiting HUD’s approval of our Energy Performance
Contract (EPC). He stated that there was a meeting at HUD today and the Housing Authority was hoping to have received
approval by now. He further stated that in fact, he expects that this approval should be happening soon.
Secretary Gunsolley stated that on last week, he attended the CLPHA’s 2015 Summer Conference in San Diego, CA and he
presented a roundtable on the “Future of Public Housing” and how to sustain our valuable Public Housing assets for the
next 40 or 50 years. He shared that he also presented at the National Neighborhoods USA Conference (NUSA), on the
great work the Houston community has been doing around homelessness. He stated that the HHA was fortunate to have
the City provide a number of the Resident Council officers with free tuition to be able to attend this conference.
Secretary Gunsolley commented that he saw a lot of friendly faces as he walked around the conference and he saw some
of the Commissioners there on this day as well. He indicated that this conference was a great opportunity for Houston to
showcase the diversity of the strength of our neighborhoods.
Secretary Gunsolley shared that on June 1st, the HHA participated in the Way Home announcement with Mayor Parker
and three of the Secretaries from the Departments of HUD, Veteran Affairs, and Labor to announce that Houston has
created a system to end Veteran homelessness. He stated that this is something that the City of Houston has been a
leader in and the Housing Authority is very proud of our contributions, as well as, the entire system of transforming the
way homelessness is addressed.
Secretary Gunsolley shared that the Housing Authority also had a golf outing for the scholarship program for Public
Housing and Housing Choice Voucher students, which raised over $25,000. He remarked that it was a beautiful day for
golf squeezed between some of the storms this past month.
Commissioner Toubia arrives.
Secretary Gunsolley stated that Tropical Storm Bill caused almost no damage to the Housing Authority’s properties, as
most of Houston was missed by the storm. He indicated that there were a couple of leaks in some roofs, but the
Memorial Day flooding impacted eight apartments at Irvington and those have all been repaired. He further indicated
that repairs are underway at 2100 Memorial because the first floor had extensive flooding that caused the carpet to have
to be replaced, but the property was relatively unscathed for the severity of this storm.
Lastly, Secretary Gunsolley shared that the HHA has been having a lot of meetings relating to the Independence Heights
Project and he has been meeting with various community leaders including the Independence Heights Collaborative
Action Coalition (IHCAC), the Independence Heights Development Council, and a breakfast meeting with Independence
Heights Pastors. He stated that the Housing Authority invited all of the pastors from the Independence Heights
community based on the feedback received at the Public Meeting that the pastoral leadership needs to be involved in
these discussions, so the HHA hosted a special pastors meeting. Secretary Gunsolley extended an invitation to the
Commissioners to attend the next Public Meeting on June 29 th at 6 p.m. at the North Main Church of God In Christ. He
indicated that he will make sure to send out a meeting announcement, but unlike the last meeting where the Board’s
attendance was required by statue, it’s not required now and it’s completely voluntary. Secretary Gunsolley stated that
at this meeting the Housing Authority will be going through the public input that was collected over the last month. He
indicated that in working with these community groups, the Housing Authority talked with them about a number of
options that we can respond to, if there was a clear direction. He stated that the HHA will be going through this input at
the meeting on the 29th.
Secretary Gunsolley remarked that that the Senate Subcommittee on Housing passed the Appropriations bill today, but
the text is not published yet. He stated that in the press release, the Subcommittee mentions that one of their items was
expanding the MTW Program for additional agencies and this is exciting news. Secretary Gunsolley indicated that the
House provided for no expansion; and so, this is one piece of good news, otherwise just dreary appropriations news.
Secretary Gunsolley stated that this concludes his President’s Report.
Chair Gilliam asked for any questions, concerns or comments regarding the President’s Report
Commissioner Toubia stated that she has a question regarding the community park at Kelly Village. She asked, did this
happen?
5
Secretary Gunsolley replied that given all of the rain, the contractor provided a no cost extension to July 3 rd.
Commissioner Toubia remarked that the contractor is late. She stated that in regards to the expenses under Public
Housing on page 40 of the board packet, she noticed that there were a few items where the Housing Authority went over
budgeted expenses and actual expenses that was for insurance and other general expenses. Commissioner Toubia asked,
why the two increases in those categories? She further asked regarding the financials, why is the Board looking at April
numbers, when we supposed to have May numbers.
Secretary Gunsolley responded that he wasn’t sure and Mr. Rogers is not at the meeting today. He stated that he will get
back to the Board with a response.
Vice Chair Snowden stated in regards to the REID report, he noticed in the new development section with Crosstimbers
land assemblage, the part about Perez’s preliminary test plans for a grocery development. He asked if the HHA is paying
for this test.
Vice Chair Snowden asked Secretary Gunsolley to explain why the grocery store is a part of what the Housing Authority is
paying for?
Secretary Gunsolley explained that the test fit is a small scope of work that takes the site plan and place some rectangles
there to make sure that the grocery store will fit, along with other buildings. He stated that this didn’t involve a large
scope of work, but it’s a part of what needs to be done to be able to solicit input from grocery stores. He indicated that
this is a part of the pre-development of economic development site.
Chair Gilliam asked if this test is used for more of a marketing tool.
Secretary Gunsolley replied, yes. He stated that this is both for the grocery store and also for the public’s input process.
He further stated this shows people what the Housing Authority is envisioning.
Chair Gilliam asked with Secretary Gunsolley, what is the HHA doing in terms of engaging the community and what are we
going to do with their input.
Secretary Gunsolley responded that he is working with the community groups and staff has developed a list of places
where we can respond to the community, such as with deciding the name of the development, the style of the
development, the community amenities, etc. He stated that another example of the community input that the HHA is
asking for is related to both the development, as well as the economic development site. Secretary Gunsolley indicated
that there are some “pocket parts” or “green space” that can be done to reflect local art or things of historic significance.
He stated the Housing Authority is asking for the community’s input to help give the agency a head start on some of those
issues.
Chair Gilliam asked, how was this process going?
Secretary Gunsolley replied that this process has been going great. He stated that the Housing Authority is not collecting
the data, but the community groups are collecting the data and making sure that the surveys are being done by people in
the community. He indicated that the community groups have also place this survey on one of their websites. Secretary
Gunsolley stated that he is supposed to receive some of the surveys this week so that staff can sit down and look at some
of the input and share the results with the community.
Chair Gilliam asked for any further questions, concerns or comments regarding President’s Report.
Chair Gilliam remarked that returning to Houston last night, he was reminded how hot it is here. He asked if there is a
way to provide air conditioning to the public housing units that do not have A/C units. He further asked if there is
anything that the Housing Authority could do.
6
Secretary Gunsolley replied that when there is a need presented to the Housing Authority, staff tries to address that need
on a family to family basis. He stated that the HHA doesn’t have a systematic program and hasn’t had any success with
changing the minds at HUD about the way that they fund A/C and the temperatures in the units.
Chair Gilliam asked so basically, HUD in Washington, DC tells the Housing Authority that these units don’t need A/C in
Houston.
Secretary Gunsolley replied that HUD is not willing to pay for it.
Commissioner Peterman asked, what percentage of HHA’s portfolio does not have air conditioning?
Secretary Gunsolley responded that all of the modern units have air conditioning and developments that where built in
the last 20 years have central air conditioning. He stated that the older units at Kelly Village, Cuney Homes, half of
Irvinton Village and Clayton Homes do not have built in A/C units so they have window units. Secretary Gunsolley
indicated that part of the reason that some of these properties failed REAC was because of the large number of A/C units
that were in windows that were block egress. He stated that he spoke with people at HUD about how this is just as much
of an emergency health and safety concern to not to have air conditioning in Houston in August, as it is for an elderly
person trying to jump out of a window from a fire in December. He commented that the Housing Authority was not
successful in this argument.
Chair Gilliam asked if there was any update from the Supreme Court.
Secretary Gunsolley replied that the HHA should hear something either Thursday, Friday or Monday because these are
the next three days that the Supreme Court is releasing decisions.
Vice Chair Snowden asked, what is the status of 2650 Fountainview renovation. He stated that last month the Board
approved to negotiate a contract for a construction manager. He also asked if this was a part of the 2650 Fountainview
renovation.
Secretary Gunsolley responded that currently with this contract, Phase I is out to bid and on page 38 of the board packet,
the general contractor is for the rehabilitation work. He stated that the Housing Authority is waiting for the RFP due date,
which closes this week.
Vice Chair Snowden asked, what was the construction manager item that the Board approved last month?
Secretary Gunsolley replied that the construction manager will be doing oversite of the general contractor when the
general contractor comes on board.
Chair Gilliam remarked that he wants to follow up on the air conditioning questions. He asked if the HHA choses to install
A/C units, would HUD allow the Housing Authority to use our funds.
Secretary Gunsolley responded that HUD excludes this from the utility allowances, so it’s solely at the expense of the
residents and he doesn’t think that HUD would allow the Housing Authority to use capital funds. He asked Mr. Gage, if
this was correct.
Brian Gage, of the Agency, indicated that it would be an ineligible expense to renovate the entire buildings with air
conditioning and we would be looking at millions of dollars.
Secretary Gunsolley remarked that the challenge with places like Cuney Homes and Kelly Village is that the buildings are
all cinder block and they are not designed for central air conditioning.
Chair Gilliam asked if a resident chooses to invest their own money or if someone wants to help the Housing Authority by
providing A/C units, HUD still wouldn’t approve because the A/C unit blocks the exit for safety purposes.
7
Secretary Gunsolley replied that in a bedroom that has only one window and it’s a sliding window, the A/C unit causes a
blocked egress. He indicated that the Housing Authority is looking to replace the sliding windows with two double
windows so that a resident can have egress and an A/C unit or putting A/C sleeves at the side of the buildings.
Commissioner Toubia remarked to follow up with Commissioner Gilliam’s point, the New York Times ran an article a
month to six weeks ago about deaths related to heat waves. She stated that she thinks that this article sent to Secretary
Castro, along with the average temperatures in Houston can really underscore that it is inhumane not to allow residents
to have air conditioning. Commissioner Toubia stated that HUD should subsidize, whether it is with an A/C unit or with
the new technology of “split meters” or something similar to allow our residents to live in comfort. She remarked that
she thinks that it will be very appropriate for staff to send Secretary Castro a letter and attach this article and say… help us
with this problem.
Secretary Gunsolley replied that he will do this.
BOYS & GIRLS CLUB OF GREATER HOUSTON (BGCGH) UPDATE
Zenae Campbell, Vice President of Program Services for the Boys & Girls Club of Greater Houston, thanked the Board for
allowing her to provide an update on the BGCGH in Allen Parkway Village (APV) located in the NRC Building. Ms. Campbell
stated that the BGCGH is so excited to continue their partnership with the HHA. She indicated that they have signed the
lease and anticipates a full move into the building by the end of the month of July and open the Club to service the
community on August 3rd.
Ms. Campbell stated that in their efforts, the BGCGH is having a stakeholders’ meeting with local pastors and other key
people in the community on June 30th. She indicated that the BGCGH is still assessing feedback in terms of what activities
and programs should be a part of the Club and also to go over what the BGCGH has to offer and some of the programs
that are being developed. She remarked that the BGCGH has been working with HHA's staff to arrange this meeting.
Ms. Campbell shared that the BGCGH has connected with the local schools and other community resources in the
community to find out what programs are existing so that the BGCGH is not duplicating services and to be able to partner
moving forward with these schools and agencies. She stated that as the BGCGH continues to plan at APV, they are
looking forward to offering some creative sports because there is limited space in terms of the types of sport
programming that can be done. Ms. Campbell indicated that the BGCGH is also looking to offer an arts program to match
some of the neighboring schools because there is an art school nearby and they are looking to partner with this school.
She further indicated that the BGCGH will focus on social and emotional learning and work with kids to strengthen them
as they take on academics and provide teens with college and career components.
Ms. Campbell remarked that she is also excited about adding the component of family events and this component is
specifically for APV. She stated that the BGCGH will have a number of community events for families throughout the year
at the NRC. She indicated that there will be a learning lab at APV for all of the kids in the BGCGH program. She stated
that most new programs that the BGCGH introduces in Greater Houston will come through APV's Club and will be pilot
programs there. She shared for example, that the BGCGH is looking at a new academic math program that is computer
based and has improved the math aptitude for kids, and so the BGCGH will pilot this program in APV’s Club and do other
strategic partnerships there.
Ms. Campbell stated that BGCGH is really excited to get moving because she knows that they kids are really wanting
something to do this summer. She indicated that staff is doing a lot of engaging to have a nice launch on August 3rd. She
stated that typically, the BGCGH closes a week before school for all Clubs, but this Club will remain open at APV so that
there is a continuity for families. She commented that the Club will do summer hours throughout August and once school
starts on August 24th, the APV’s Club will roll into after school hours.
Ms. Campbell expressed that the BGCGH is excited for what they feel can happen in this community. She stated that the
kids will experience a variety of different types of activities, this why the BGCGH is soliciting feedback from the
stakeholders. She indicated that overall, the kids will have the opportunity to cycle through a number of different types
of programs and they will make sure that the kids are well balance by including programs around academics, physical
recreation and social and emotional learning and enrichment. Ms. Campbell stated that ultimately, the BCGGH looks to
service and to have a deep impact with APV’s kids. She indicated that the BGCGH is in the process of hiring staff in and
8
around the community because they are still looking for a Director for this Club as well. She stated that the BGCGH is
looking forward to the community partnership and being able to have great results for the kids.
Lastly, Ms. Campbell shared that the BGCGH is proud as an organization because it’s the first time in history that the
BGCGH has a “State Youth of the Year” in the teen program that is moving on post high school. She shared that this
individual received a “full ride” scholarship to Texas Woman’s University and so, the BGCGH wants this type of
opportunity for all of the kids at APV. Ms. Campbell commented that the BGCGH is excited that these kids will received all
of the cutting edge components that the BGCGH has to offer, as soon as the NRC building is opened.
Vice Chair Snowden stated that since the approval nearly 5 months age, he was hoping in June that the BGCGH could have
been up and fully operating for the kids at APV, so that they could get the full experience of their programs over the
summer. He asked, what happened and what caused the delay in the opening of the BGCGH?
Vice Chair Snowden also commented that he heard Ms. Campbell mention the stakeholders’ meeting with the local
pastors. He stated that he wants to make sure that the BGCGH is receiving some input from the residents specifically in
this community. Vice Chair Snowden remarked that he doesn’t want pastors and other outside people coming into
meeting and dictating and determining what the kids need and want. He stated that he appreciates the learning
components because these are the most important activities for the kids. He commented that he thinks that the
individuals that are within the APV community are going to see the benefits of the BGCGH being there.
Ms Campbell responded that the delay in opening was because the BGCGH just signed the lease in the month of June.
She stated that upon staff going to see the NRC, there were a couple of upgrades and updates that needed to be made to
create the space for the Club. She indicated that the Club will be opened in August so that this gives the BGCGH a little
time and this is one reason that the BGCGH will do the continuity through August, instead of closing the Club a week
before schools starts. Ms Campbell stated that the BGCGH wants to make sure that the kids have time to experience and
get used to coming to the Club and also to allow staff to do outreach within the community.
Ms. Campbell stated that in response to the stakeholders’ meeting, this meeting is just step one. She indicated that her
team has already started working in and around the community, but this meeting will help solicit the first round of
feedback. She further indicated that she knows that the stakeholders will be supportive and help draw in resources that
the BGCGH will need, like the feeding program for the kids. Ms. Campbell stated that the BGCGH will be holding
orientation and meetings within the community for the families of APV. She indicated that these meeting will allow
families to provide their input on what activities they want in the community for them and their kids. She remarked that
in August, the kids will have one full month of the summer and she has spoken with her team to make sure that there are
some good activities and opportunities to have events, like backpack drives. Ms. Campbell indicated that this event will
hopefully make up for some time loss and make sure that the kids are ready for school and to participate in the BGCGH
programs.
PUBLIC COMMENTS
Mr. Curtis Hines, of Oxford Place, apartment #409, addressed the Board with concerns about the children in the
community misbehaving and being disrespectful to residents in the neighborhood, and the wear and tear of the
installation surrounding the cooper lines on building that is causing an increase to his power bill. Mr. Hines complained
that the children in the community are making a lot of noise outside that is disturbing neighbors during the day and at
night. He said that many of the children start off playing basketball, but end up shooting dice and making a lot of noise.
He indicated that when someone tells them to stop, the children will retaliate by flattening their vehicle tires. Mr. Hines
also complained that the deteriorating installation around the cooper lines is causing his power bill to increase because
the cool air is not running properly through the lines.
Secretary Gunsolley stated that Mr. Johnson, from our management department, is in attendance and he will make sure
that staff follows up on these matters.
Ms. Porsha Johnson, of Oxford Place, apartment #2205, addressed the Board with concerns about children playing and
hanging out in the streets in Oxford Place, her utility allowance check, the replacing and cleaning of items in her
apartment, the need for a designated “poop area” in the community for pets and the Property Management Company
(PMC) showing favoritism towards certain residents and being slow to fulfill work order requests. Ms. Johnson
9
complained that the children are playing and hanging out in the streets all day and night, which interferes with cars being
able to drive through the community. She also complained about not receiving her utility allowance check. Ms. Johnson
indicated that according to her lease, she should be receiving a utility allowance check each month, but the PMC told her
that her utility allowance was included in her rent.
Ms. Johnson stated that residents should be made aware of what items in their apartments can be replaced or cleaned
free of charge after living 5 years in the apartment or when renewing the lease each year. She said that as a resident, she
notices that money is going towards a lot of wrong things, such as lawn services being provided every week. She also said
that this money could be used towards fixing the broken security cameras to prevent a lot of the crime and drugs, dice
games, vandalism and apartment break-ins.
Lastly, Ms. Johnson complained that the PMC shows favoritism towards certain residents and bullies others. She
suggested that the Housing Authority offers education to the PMC on bullying prevention. Ms. Johnson also complained
that the PMC does nothing when residents make complaints, statements of harassment and request for maintenance
work. She indicated that maintenance work order request are not being fulfilled in a timely manner, like her broken
refrigerator and the office staff is telling residents that the maintenance staff has more important thing to fix and work
on, such as picking up trash. Ms. Johnson stated that she feels that Oxford Place needs a new management team because
the current PMC’s staff has befriended the wrong residents and are making thing miserable and uncomfortable for other
residents who are trying to make Oxford Place home.
Secretary Gunsolley thanked Ms. Johnson for her comments. He stated that the utility allowances get deducted from the
rent and the only way a resident would get a utility allowance check is if he/she was at $0 income. Secretary Gunsolley
asked Ms. Johnson if her refrigerator had been fixed.
Ms. Johnson replied, yes.
Secretary Gunsolley stated that if there are other maintenance issues that have not been addressed, to inform Mr.
Johnson because he holds the PMCs accountable and they will make changes. He also stated that if Ms. Johnson has any
specific concerns, Mr. Johnson will follow-up with the PMC and make sure that her concerns get addressed.
Ms. Shamiravon “Queen” Ross, of Oxford Place, apartment #1903, addressed the Board with concerns about yard
maintenance, visitors on the property and the PMC showing favoritism. Ms. Ross complained that when yard
maintenance is done, the lawn services company doesn’t clean up the debris afterward. She said that if a company is
going to do the yard maintenance, they should also remove the debris.
Ms. Ross stated that she would like to see the PMC enforce a stricter implementation of the rules for visitors who come to
Oxford Place. She said that she feels that visitors have more “free will” to do what they want in the community, than she
does as a resident. Ms. Ross also stated that the PMC needs to be consistent and not show favoritism towards one
resident over another. She said that the rules should be applied across the board and the PMC should not have residents
who are their favorites and friends. Ms. Ross indicated that Oxford Place management office is a professional
environment and the PMC should be professional at all times. She stated that she hopes her concerns will be addressed
because residents want to see changes in the community.
Ms. Iris Tryon, of Lyerly, apartment #216, addressed the Board with concerns about the livelihood of residents and the
need for a resident council at Lyerly. Ms. Tryon complained that the livelihood of residents is being compromised
because the Housing Authority is failing to support its mission by admitting individuals with mental health issues and are
dangerous to themselves and others and who are not properly medicated. She indicated that these individuals attack
residents, management staff and visitors and there is nothing that the PMC can do about these incidents because calling
the police doesn’t help. Ms. Tryon further indicated that these individuals have set themselves and their apartments on
fire, carried weapons, displayed public nudity, given verbal threats and sexually harassed residents. She said that Lyerly
residents needs some relief because these individuals are doing things that are very unsettling for all residents. Ms. Tryon
indicated that the PMC has no way of handling these individuals and the police refuse to arrest them. She said that she
doesn’t want these individuals to put the lives of the PMC staff in danger because this is one time that Lyerly residents
would like to keep the PMC.
Ms. Tryon also stated that Lyerly needs a resident council and she has not been contacted by Ms. Rivers nor was she able
to get in contact with Ms. Dixon because she lost her phone number. She stated that she is currently seeking residents to
10
serve as resident council officers and is organizing an awareness meeting to educate them on the need and validity of the
elected Board of Officers. Ms. Tryon said that she was told by Ms. Rivers that Lyerly already has a resident council, but
they don’t. She indicated that she is requesting to use resident participation funds to purchase supplies for the resident
council office, such as paper and printer ink for flyers, to prepare for the election. She stated that residents also want to
schedule a campaign meeting and provide refreshments for those residents who attend with the participation funds. Ms.
Tryon indicated that this meeting will help provide education awareness to the newest residents at Lyerly. She stated
that Lyerly residents would like to have an election by August 2015 and would like to prepare and have funds allocated to
them to do so.
Secretary Gunsolley stated that the situation of a mixed population of both elderly and disabled households at Lyerly is
something that is not the HHA’s choice. He stated that HUD has made it clear to the HHA that to be in compliance with
the rules, the Housing Authority has to admit both elderly and disabled individuals because we are not allowed to
discriminate based on the type of disability of an individual. Secretary Gunsolley indicated that what the Housing
Authority is able to do is lease enforcement. He stated that the lease is clear that some of the actions that Ms. Tryon
outlined are in violation of the lease. He further stated that residents have to make the manager aware of these lease
violation so that management staff can take the appropriate steps to get the person the assistance that they need on an
ongoing basis or to have the person evicted. Secretary Gunsolley indicated that the PMC cannot allow people threatening
other residents, but the Housing Authority does not have the option of excluding someone from Lyerly based on their
disability.
Secretary Gunsolley stated that he thought that Lyerly had a resident council. He asked if Ms. Rivers was at the Board
meeting.
Donna Dixon, of the Agency, responded that Ms. Rivers is not here and Lyerly does have a resident council, but it is
inactive. Ms. Dixon stated that Lyerly residents have to meet and vote to have an election.
Secretary Gunsolley indicated to Ms. Tryon that he cannot provide her with resident council participation funds because
Lyerly is not currently a recognized resident council. He stated that he can have Ms. Dixon get a list of the items that she
would like to have and the Housing Authority can make sure that she receives those things so that the residents can
distribute flyers and have a resident council election.
Commissioner Toubia stated that on page 16 of the board packet, it includes a list of who serves on the Lyerly Resident
Council and it does say that in accordance to the bylaws that an election will be held by August 2015 for all positions,
President, Vice President, Secretary, Assistant Secretary, Treasurer, Parliamentarian, Assistant Parliamentarian and both
Chaplain positions. Commissioner Toubia asked if Lyerly’s resident council has bylaws.
Secretary Gunsolley replied that Lyerly’s resident council has bylaws and the Housing Authority is helping to arrange
elections. He stated that the Board will receive an email with the details.
Vice Chair Snowden stated that he doesn’t know how the bylaws are set up, but the organizations that he has been a part
of, allows individuals to elected officers and if the President chooses not to serve than the Vice President moves into that
position automatically. He indicated that the bylaws should say that in the interim of election if things of this nature
should happen, then an immediate election should be held or the next officer or person moves up so that this becomes
more of a succession.
Ms. Dixon stated that this is what Lyerly resident council did. She said that the Vice President decided that she did not
want to serve and then all of the other officers succeeded.
Vice Chair Snowden remarked that he needs Ms. Tryon to become an officer on the resident council so that when people
start moving aside, she can move up. He stated that he is noticing that she is one person who is willing to travel to discuss
the issues of her surroundings and this is what the residents at Lyerly need. He commented that she is doing the policing
of her community, but also engaging in the building of a community. Vice Chair Snowden remarked that he appreciates
Ms. Tryon and Ms. Dixon’s efforts.
11
Chair Gilliam asked Secretary Gunsolley, what is the difference between an individual having a disability and being
mentally ill, but medicated to a point that’s safe for everyone? He further asked if there is something that the Board can
do, in terms of enforcement, to protect an individual from harming themselves and someone else from their actions.
Secretary Gunsolley responded that as a landlord, the Housing Authority has lease enforcement and then at some of the
elderly building there are case workers who have much closer coordination and provide access to services, so they do this.
He stated that the HHA does not have the ability to force people to take medication.
Chair Gilliam remarked to have an individual who is mentally ill and clearly their actions are not safe for others, this isn’t
right to residents and the officers should give a heads up to the Housing Authority. He asked Secretary Gunsolley, what
does he think?
Secretary Gunsolley responded that it’s the lease that staff would have to look at.
Chair Gilliam asked who does the Housing Authority contact, Precinct 6, HPD or whom.
Secretary Gunsolley replied that he hasn’t heard of any forcible hospitalizations here.
Commissioner Wygal asked if Lyerly has any procedures in place for residents who are unable to care for themselves due
to mental illness and they have no one to care for them. She remarked that the Housing Authority needs services in place
for an elderly resident to see a senior case worker, whether they want to or not.
Secretary Gunsolley responded that there is service coordination, but the question becomes whether it is the Housing
Authority’s ability to force service coordination on someone. He stated that the only way that the HHA has a force is non
lease compliance.
Aster Tesfai, of the Agency, stated that staff contacts with Adult Protective Services and this agency will take care of these
types of mental health issues. She stated that Adult Protective Services will contact family members of these individuals
and make sure that they are taken care of. Ms. Tesfai indicated that means that the individual may be moved out and
taken somewhere else. She stated that staff uses Adult Protective Services for residents at Bellerive and Lyerly and she
doesn’t understand why the staff is not using them.
Chair Gilliam asked if there was a procedure in place that lets the PMC become aware of an individual’s mental health
issues to at least provide them some support.
Commissioner Wygal asked, who the PMC calls.
Rick Johnson, of the Agency, replied that the first step would be to call the next of kin.
Chair Gilliam asked if it’s always the next of kin.
Mr. Johnson replied that Client Services would also reach out to social services agencies.
Mari Myers, of J. Allen Management, stated that this issue has been addressed many times at Lyerly because there are
residents who have mental health issues. Ms. Myers stated that the PMC takes all of the necessary steps to reach out to
family members, as well as contacting Adult Protective Services. She stated that these matters are also addressed with
lease violations because this is a process that we have to go through, but staff is hands on with many of these particular
residents. Ms. Myers commented that she and her staff try to make Lyerly safe for the residents.
Chair Gilliam remarked that it’s troubling to hear that an individual who is going through normal aging, disability and
mental illness, is being cited for lease violations. He commented that he understands the legal status, but this just doesn’t
sound right.
Mr. Robert Thurman, a legal assistant of Beacon Law, addressed the Board and stated that his firm represent a number of
Housing Choice Voucher (HCV) Program participants that were terminated from the program in 2012. Mr. Thurman
stated that his client who was a HCV participant initially received a termination letter in October of 2011 and had a
12
hearing in February 2012, which upheld the termination. He further stated that in March 2012, his client contacted
members of the HHA Board of Commissioners directly to inform them that she disagreed with the termination, but was
unable to get a response.
Mr. Thurman stated that before his client contacted his firm’s office, she followed up with a number of state employees
and HUD officials. He indicated that his firm scrutinized the decision and were of the opinion that there was some
substantial due process questions and some considerable uses of discretion according to the hearing officer. He stated
that his firm submitted their findings and forwarded them to the Board of Commissioner in October 2014, but haven’t
received a response. Mr. Thurman stated that at this time, in the Administrative Plan, the HHA had not delegated the
final decision to the Hearing Officer. He indicated that it was well established by the courts that the final decision-makers,
with the respect to these types of decisions, are the Board of Commissioners.
Mr. Thurman stated that his firm wants to make sure that copies of this document gets in the hands of the Board of
Commissioners to make a decision. He stated that he wants to be clear that his firm is not asking for his client to have her
voucher restored. He explained that it was reported in the EIV system that her termination was due to her eviction of a
subsidized unit which renders her ineligible for future federal housing assistance. He further stated that he would like to
have this matter resolved out of respect of having the records corrected in the EIV system to ensure that if his client or
others in her household need public assistance, they would have this available to them. Mr. Thurman indicated that he
has copies of his firm’s review and consideration and is happy to hand them over to be distributed to the Board. He
stated that his firm’s legal research has shown that a statement from the legal department or an executive, indicating that
a decision was made directly from the Board of Commissioners, is all that is needed to bring closure to this matter. He
stated that this is just a formality.
Chair Gilliam explained to Mr. Thurman that the only reason that the Board of Commissioners would not respond to an
inquiry is if this was already a legal matter. He asked Secretary Gunsolley to provide the Board with the advice that was
needed to address Mr. Thurman.
Secretary Gunsolley stated that it is his understanding that Mr. Thurman’s client has active complaints which make it
inappropriate to discuss in open forum. He remarked that HHA will ensure that staff provide a response to this matter.
Mr. Thurman stated that this is the reason his firm used this forum to get confirmation of the document delivery. He
indicated that his client only wants to get some closure so that she can proceed however she chooses to proceed.
Chair Gilliam asked Ms. Miniex if she could make sure Mr. Thurman gets her contact information. Chair Gilliam thanked
Mr. Thurman for his comments.
Ms. Maggie Bess, of Oxford Place, apartment #305, addressed the Board with concerns about the Property Management
Company at Oxford Place not adhering to the ACOP rules and regulation set by the Houston Housing Authority. Ms. Bess
complained that Oxford Place has not been run properly by the management company and she wants to know if there is
someone at the Housing Authority who can come and make sure that the PMC is doing the right things.
Secretary Gunsolley remarked to Ms. Bess and all of the Oxford residents that he hears a consistent theme of favoritism
and disparate treatment of some households rather than other households. He stated that this is not what the Housing
Authority wants or is paying the PMC to do. Secretary Gunsolley indicated that the HHA expects that the rules that is set
are followed and followed uniformly. He also indicated that Mr. Griffin, Mr. Johnson and his team provides this oversight.
Ms. Bess asked Secretary Gunsolley if he is over housing.
Secretary Gunsolley responded that he is ultimately over housing, but it is very hard for him to determine the truth of the
matter when one resident is saying one thing and another resident is saying another thing because he doesn’t live at
Oxford Place.
Ms. Bess asked Secretary Gunsolley to come to Oxford Place and find out for himself what’s going on.
Secretary Gunsolley replied that he does come and visit Oxford Place regularly. He stated that Oxford Place has a resident
council member who sits on the Board of Commissioners and has been telling him some of the same things. Secretary
13
Gunsolley indicated that every time that he has specific information, staff looks into the issue and changes have been
made when appropriate.
Ms. Bess said that changes have not been made. She stated that Oxford Place is supposed to have a variety of people
living in the community. She indicated that originally, there were no $0 renters at Oxford Place; but now, there are only
30% income renters and $0 renters. Ms. Best stated that she went to Austin and City Hall pleading with officials to give
HHA money to rebuild Oxford Place, and is disappointed that it turned out to be like this. She further stated that there
was supposed to be blue collar people who could pay rent, not all 30% income renters. Ms. Bess asked if someone from
the Housing Authority could come to Oxford Place and find out what is going on.
Vice Chair Snowden remarked that the Board is listening to what the residents are saying. He stated that the Housing
Authority needs to make sure that the individuals that are on staff at Oxford Place are doing the work that they should be
doing. He indicated that some of the comments that are being made today regarding the PMC, he is sure that Secretary
Gunsolley will take those into consideration and if there is a situation, the Housing Authority will handle it. Vice Chair
Snowden stated that he was hoping to hold his remarks about Oxford Place and Orion Real Estates Services until the end
because he knew that there was a list of names that signed up to speak and there was some other comments coming
forth. He reiterated that the Housing Authority is going to take all of the comments into consideration and hopefully
provide some good responses.
Vice Chair Snowden commented that it is good to see residents coming to meetings, but residents who live at Oxford
Place have to make sure that the resident council is working with them on some of these issues and addressing the front
office staff and the PMC team to make sure that they are doing what they’re supposed to be doing. He remarked that the
Housing Authority hears their concerns and staff is going to provide some responses to them.
Commissioner Toubia asked Secretary Gunsolley if he ever does unannounced or “pop in” visits.
Secretary Gunsolley responded in the affirmative. He stated that he moves all over the City, all of the time. He stated that
Commissioner Wilson can tell the Board that he comes to Oxford Place a lot and he’ll “pop in” on the resident council
office or the PMC. Secretary Gunsolley indicated that when he comes to Oxford Place, it is difficult for him to see an
unauthorized visitor. He commented that he sees children in the streets, but he sees children in the streets all over the
City, in wealthy neighborhoods, middle class neighborhoods and poor neighborhoods and so there is a balance. Secretary
Gunsolley stated that Oxford Place residents have said that they wanted more and better security, so the Housing
Authority has increased the Precinct 6 patrols. He remarked that hopefully, residents have seen more Precinct 6 visits this
past year.
Ms. Gaysha Milton, of Oxford Place, apartment #1301, addressed the Board with concerns about the children at Oxford
Place being disrespectful, visitors taking resident parking spaces, the broken entry and exit gates and Precinct 6 not
responding to resident calls in the community. Ms. Milton complained that children are jumping on the hood of her car,
playing dice and smoking marijuana on her porch. She stated that if the security cameras worked, residents could avoid
all of these incidents with the children. She also stated that she lives in the back of the property and the gates are always
broken. Ms. Milton said that the PMC needs to put a security camera in there to find out why the gates are broken
because it’s not safe for her household.
Ms. Milton also complained that Precinct 6 is not responding to resident calls, so residents have to call HPD. She said that
when Precinct 6 is in the community, the officers are not doing their jobs by protecting families at Oxford Place. Ms.
Milton indicated that her concerns and others have to be fixed and the Housing Authority needs to put someone at
Oxford Place that are going to fix these issues.
Ms. Lorene Giles, of Oxford Place, apartment #1712, addressed the Board with concerns about the PMC not providing her
with a copy of her current lease and her carpet being replaced in her apartment. Ms. Giles complained that she has
requested a copy of her entire lease from the PMC, but staff has not given her a copy of her full lease. She indicated that
she added children to her lease and she needs this updated information on the lease. Ms. Giles also complained that her
carpet in her apartment worn and she has requested the PMC if she could get it replaced because she has been living
there for almost 10 years.
Secretary Gunsolley asked Mr. Johnson to get with Ms. Giles and make sure she receives her lease.
14
Ms. Sentoria Carter, of Oxford Place, apartment #2007, addressed the Board with concerns about children fighting, being
threatened and assaulted by another resident and the PMC and Precinct 6 not addressing any of her complaints. Ms.
Carter said that a fight between two boys took place at Oxford Place and when it was over, she was walking one of the
boys home to his mother when the mother of the other boy involved in the fight came from behind and hit them. She
said she reported this incident to the PMC, but nothing was done.
Chair Gilliam told Ms. Carter that what she described, is assault.
Ms. Carter complained that she has reported a number of incidents were she was threatened by residents and their
visitors, and the PMC and Precinct 6 have not done anything about the matter. Ms. Carter indicated that just two days
ago, a fight happened where an 18 year old girl at Oxford Place was jumped on by two visitors, who were 44 years old.
She stated that she reported this incident to the PMC because she has been having the same problems with these same
two people and still nothing has been done by the PMC to correct the problem.
Chair Gilliam asked Secretary Gunsolley if there is an assault on a resident, is it the PMC’s responsibility to file the assault
charge.
Secretary Gunsolley replied that the PMC doesn’t have the standing to file the charge.
Chair Gilliam explained to Ms. Carter that if there is an assault on the property, she needs to contact Precinct 6, HPD or
the District Attorney’s Office. He stated that going to the PMC to report assault might be important for them to just
know.
Ms. Carter stated that’s why she told the PMC because Precinct 6 has done nothing about her assault.
Ms. Lolita Wilson, of Oxford Place, apartment #1609, addressed the Board with concerns about the PMC showing
favoritism and trash and furniture being placed in the garbage dumpsters by residents and not emptied by the waste
management company because of this. Ms. Wilson also complained about the fire alarm malfunctioning in her
apartment, the AC unit drainage pipe leaking water in her bathroom that caused mildew and mold and the children being
outside late at night in the community. She said that there has to be some rules and regulations for what type of trash
that came be placed in the garbage dumpsters. She complained that residents put bedroom and living room furniture,
televisions and other large items into the dumpsters that cause the dumpsters to overflow. She indicated that when the
waste management company sees the garbage dumpsters overflowed with furniture and trash, they drive by and do not
empty it.
Ms. Wilson also stated that she changed the fire alarm batteries in her apartment because it kept going off, but even after
she changed the batteries the alarm wouldn’t go off, so she called the Fire Department to assist her. She indicated that
the fireman told her that dust sometimes gets into the alarm which causes it to continue to go off, so next time she
changes the batteries to blow the dust out. Ms. Wilson complained that water is leaking from the AC unit drainage pipe
that is in her bathroom and it is causing mold and mildew on the ceiling. She indicated that maintenance did come and
treat this issue. Lastly, she further complained that the children in Oxford Place need a curfew because they are
destroying things in the community and the PMC is not doing anything about this. Ms. Wilson indicated that she is the
Vice President of the Resident Council at Oxford Place.
Ms. Margaret Marbut, of Oxford Place, apartment #713, addressed the Board with concerns about the parking and towing
policy not being enforced at Oxford Place. Ms. Marbut stated that she has lived at Oxford Place since 2007 and every
weekend, after 5 p.m. when the PMC leaves, cars push the entry and exit gates off the hinges so that individual who do
not live there can enter the property. She suggested putting security at the gates during afterhours to prevent this from
happening. Ms. Marbut also complained about children in the community throwing rocks into her apartment through her
open windows.
Ms. Belita Jones, of Oxford Place, apartment #1608, addressed the Board with concerns about the PMC not providing her
with another parking sticker for her new vehicle that she recently brought. Ms. Jones said that she was not informed by
the PMC that she had to retain her parking sticker and return it to the management office. She indicated that her
previous car was sold and transported to another location and she is unable to retrieve the parking sticker. Ms. Jones said
that she has requested another parking sticker from the PMC, but still has not been given one. She indicated that she was
told by the PMC that they was going to call the Housing Authority for guidance on how she can receive another parking
15
sticker because the towing policy was going to be enforce at the property. Ms. Jones complained that she now has to
park in the back and walk to the front to get to her apartment, when there are residents who don’t have parking stickers,
parking in front of her apartment.
Secretary Gunsolley stated the Housing Authority is close to issuing the RFP for the towing contract and as soon as this is
done, vehicles will be towed. He stated that staff with be able to work with the PMC to ensure that Ms. Jones receives
another parking sticker.
Chair Gillam asked Ms. Jones to provide her contact information to Mr. Johnson so that he can get with her on the parking
sticker.
Ms. Sharon Evans, of Oxford Place, apartment #2004 addressed the Board with concerns about replacing the carpet in her
apartment. Ms Evans said that she requested that her old carpet be replaced because she has been in her apartment
since 2006. She complained that the PMC told her that she has to get a reasonable accommodation in order for them to
replace her carpet. Ms. Evans indicated that she requested a reasonable accommodation months ago, but hasn’t
received a response. She said that the PMC told her that they could replace her carpet with tile, but she refused the tile
because she has health issues and would prefer carpet. Ms. Evans asked if there was any way that she could get her
carpet replaced in her apartment because it is old and torn.
Chair Gilliam thanked Oxford Place residents for their comments. He remarked that the Commissioners enjoy coming to
Oxford Place, especially since Commissioner Wilson is on the Board. He commented that he is happy to work with her.
NEW BUSINESS
Resolution No. 2801 – Changes to HHA’s Procurement Policy
Secretary Gunsolley stated that Resolution No. 2801 is requesting to make two changes to the HHA Procurement Policy.
He indicated that in February 2015, HUD issued a new notice that transitions the HUD procurement regulations to the 2
CFR Part 200, in efforts to streamline the government’s guidance on administrative requirements relating to
procurement. He stated that this resolution is asking the HHA to make two changes to the Procurement Policy and the
first is to increase the micro-purchase from $2000 to $3000. He further stated that the second change is to add a section
about objective contract performance in the general specification. Secretary Gunsolley indicated that this would say… “in
order to ensure objective contractor performance and eliminate unfair competition advantage, contractors that develop
or draft specifications, requirements, statements of work, and invitations for bids or requests for proposals must be
excluded from competing for such procurements.” He concluded that those are the requested changes to the
Procurement Policy.
Vice Chair Snowden asked for any questions, concerns or comments regarding Resolution No. 2801.
Commissioner Toubia remarked that she has one question and it’s in the language of the change. She stated that in the
small purchase procedures, it says… only one quote is required provided the quote is considered reasonable.
Commissioner Toubia asked, by whom determines what is reasonable.
Secretary Gunsolley responded that he thinks this means the general principle of reasonableness. He stated that the
procurement office reviews the quotes to make sure that the quote is reasonable. Secretary Gunsolley indicated that he
sees things that he thinks are unreasonable and he flags it. He remarked this is the language from the Policy and he
doesn’t think it defines reasonable to whom. He stated that there are several check points for staff to say what’s
unreasonable.
Commissioner Toubia stated that on the specifications under the general specifications, in the second sentence of this
change, it says… specifications shall be reviewed prior to issuing any solicitation. She asked, by whom? She further asked
if this review is performed by the procurement officer or the department.
Secretary Gunsolley replied that it’s by both. He stated that the department and the procurement officer review the
specifications prior to issuing.
16
Vice Chair Snowden asked for any further questions, concerns or comments regarding Resolution No. 2801.
Vice Chair Snowden asked for a motion to approve Resolution No. 2801.
Commissioner Wilson made the motion to approve Resolution No. 2801. Commissioner Figures seconded the motion.
Resolution No. 2801 passed unanimously.
Resolution No. 2802 – Approval of Change Order to Contract with EMG
Secretary Gunsolley stated that Resolution No. 2802 is to approve a change order with a contract with EMG. He indicated
that HHA issued a solicitation in February 2014 of a QBS, which is a Qualified Based Solicitation, to conduct Property
Condition Assessments (PCA), also known as Property Needs Assessments.
Secretary Gunsolley stated that at this time when the Housing Authority issued solicitations, staff had an immediate need
for three Physical Needs Assessments for 2100 Memorial, Historic Oaks of Allen Parkway Village (HOAPV) and Long Drive.
He indicated that HHA went through the process of selecting from four respondents and the first respondent had
significantly exceeded the cost estimate by a large amount. He stated that staff then moved to the second highest scoring
respondent and negotiated price with them that was in line with the Housing Authority’s cost estimate, which is the
original cost estimate of the contract for $38,000.
Secretary Gunsolley stated that since this time, staff thought about accelerating the Physical Needs Assessments at the
rest of the Public Housing properties in order to conduct a RAD capability analysis. He indicated that the legal department
and procurement office looked at the solicitation and contract and felt that this would be appropriate, if the Board
consents to expedite this process and execute a change order in the amount of $98,810. He stated that this change order
would expand the scope of work from the original three properties to another 14 properties so that the Housing Authority
can conduct this analysis.
Chair Gilliam stated that it is his understanding that the reason the staff wants to do this change order sooner rather than
later, is because of concerns about the RAD Program and capacity.
Secretary Gunsolley replied that this is correct.
Commissioner Wilson asked Chair Gilliam to explain why HHA needs to do this.
Chair Gillian explained that HHA has already received some disappointing news about the RAD Program and HUD is not
managing the program, like we had hoped that they would, particularly not to the HHA's benefit so far. He stated that
there are concerns that HUD will shut down, in terms of capacity, sooner rather than later. Chair Gilliam remarked that
unfortunately with the Mayor and the President’s terms coming to the end, staff was potentially running the government,
but now staff is really running the government.
Commissioner Toubia indicated that there is no list provided about the designated HHA properties that need to do a
Physical Needs Assessment. She asked, what are the original three properties and do the number of properties increase
by 14 or do the number of properties increase to 14 in all.
Secretary Gunsolley replied that the number of properties increase to 17. He stated that the original three are listed in
the board memorandum and they are 2100 Memorial, HOAPV and Long Drive. He indicated that he can send the Board
the list of the other 14 properties, but it’s all Public Housing properties and not tax credit properties.
Commissioner Toubia asked Secretary Gunsolley the price that was proposed by Perez.
Secretary Gunsolley responded that the price was $136,000 for the three properties.
Vice Chair Snowden remarked that Perez did not have the opportunity to look at the total package as EMG.
Commissioner Toubia asked if EMG’s total price for 17 properties is $99,000.
17
Secretary Gunsolley replied, no. He stated that the change order is for $99,000 and it’s for the 14 properties.
Commissioner Toubia asked, so what was EMG’s based price and why this information wasn’t included in the board
memorandum.
Secretary Gunsolley responded that on page 22 of the board packet, it indicates that the $38,000 is for the first contract
and this is a contract that the Housing Authority duly executed because it was well under the Board threshold. He stated
that this price is actually higher on a per property basis than the remaining 14 properties because the three properties are
a 100% sample of the units. He further stated that the additional 14 properties are only a 20% sample of the units, so this
price per unit, per development cost is lower.
Commissioner Toubia remarked, so the Housing Authority is in for approximately $140,000 for 17 properties, in which
three of the properties will be a full examination of the units and 14 properties will be looked at close enough to figure
out what is the community’s assessment. She indicated that the original contract by Perez was approximately $136,000.
Secretary Gunsolley indicated that there was no original contract with Perez, but their original quote was $136,000.
Commissioner Peterman asked, what is the timeline for the 17 properties and when will the work be completed.
Secretary Gunsolley responded that because this is a change order, if the Board approves this resolution, the Housing
Authority can get the change order executed this week or earlier next week. He stated that EMG is prepared to conduct
these inspections before August 2015 and have the properties all completed.
Commissioner Peterman also asked if EMG will have the Physical Needs Assessments delivered to back the Housing
Authority by August 2015.
Secretary Gunsolley replied, yes.
Commissioner Peterman further asked, what is the timeframe for putting in the RAD applications?
Secretary Gunsolley responded that HHA doesn’t know when the window is actually going to close or if it will close at all.
Commissioner Peterman then asked, what is HHA’s timeline for this process.
Secretary Gunsolley replied that the Housing Authority needs this information and staff will be working on other
information and he will continue to discuss with the Commissioners about how serious the Board wants to pursue this
application. He stated that the Housing Authority doesn’t have a timeline today indicating that staff gets RAD application
done by “x” date.
Vice Chair Snowden remarked that his concerns happen to be one, a change order that puts in the “sphere” that a firm
can bid low on a RFP and second, it moves into a “sphere” that the Board gets information just last week to review and
make a decision about the work that is being done. He stated that he is concerned about whether EMG knew that the
work was going to grow into 17 properties and may have had this information and the other firms didn’t. Vice Chair
Snowden further stated that he also has a concern about the Housing Authority giving a change order that is three times
the initial cost of scope of work. He indicated that he wants to table this resolution; but if it goes to vote, he would vote
against it because he is not in agreement with how staff got to the additional $99,000 from the $38,000.
Chair Gilliam asked Vice Chair Snowden if he wanted to make a motion to table this Resolution No. 2802.
Vice Chair Snowden moved to table Resolution No. 2802 from further discussion, but changed his decision. He stated that
he wants this work to go back out for bid.
Chair Gilliam asked for any further questions, concerns or comments regarding Resolution No. 2802.
Commissioner Peterman asked Secretary Gunsolley, if the Board tables this resolution, how long will it take the Housing
Authority to solicit new bids, receive the bids and return to the Board for approval.
18
Chair Gilliam responded that since the Board wants this work to go back out for bid, this requires a vote and an action
from the Board of Commissioners. He stated that the Board doesn’t want to table this resolution, but the Board wants to
“kill it” and send another RFP back out.
Commissioner Peterman remarked that she understands this, but her question is… if the Board “kills it” and goes back
out, how long does this process take?
Secretary Gunsolley responded that we are probably looking at the September Board Meeting before the Commissioners
have an action to consider, if needed. He stated that the work will possibly start October or November of 2015.
Commissioner Toubia asked if there is no deadline on the RAD Program.
Secretary Gunsolley replied that there is no deadline, but there is a capacity where there are only 185,000 unit slots
available nationwide. He stated that the HHA has been told that HUD is very close to reaching this limit, but it’s not clear
if they are going to stop accepting applications. He indicated that HUD has recently issued a new prioritization process,
but it is unknown as to whether the Board wants to put in a portfolio application because he didn’t think that the
Commissioners have decided on this yet. Secretary Gunsolley stated that when the HHA gets to a place where everyone
has the information and the Board makes this decision, he doesn’t know whether or not the door would be opened. He
indicated that even after expediting this resolution, it’s still unknown.
Chair Gilliam asked for a motion to approve Resolution No. 2802. There was no motion made.
Commissioner Peterman made the motion to move Resolution No. 2802 for consideration. Commissioner Toubia
seconded the motion. Resolution No. 2802 failed unanimously.
EXECUTIVE SESSION
Chair Gilliam suspended the Public session on Tuesday, June 21, 2015 at 5:16 p.m. to convene into Executive Session to
discuss personnel, legal and real estate issues in accordance with Sections 551.074, 551.071 and 551.072 respectively, of
the Texas Government Code.
PUBLIC SESSION RECONVENED
Chair Gilliam reconvened Public Session at 6:31 p.m.
ADJOURNMENT
Chair Gilliam asked for a motion to adjourn the meeting.
Commissioner Toubia motioned to adjourn. Commissioner Wilson seconded. The meeting adjourned at 6:31 p.m.
19
2640 Fountain View Drive
■
Houston, Texas 77057
■
713.260.0500 P
■
713.260.0547 TTY
■
www.housingforhouston.com
RESPONSES TO COMMENTS RECEIVED AT THE TUESDAY, JUNE 23, 2015
BOARD OF COMMISSIONER MEETING
A Meeting of the Board of Commissioners (“Board”) of the Houston Housing Authority (“HHA”) was held on
Tuesday, June 23, 2015, at Oxford Place, 605 Berry Road, Houston, Texas 77022. The Board received comments
during the public comment period; HHA’s responses to each comment are detailed below:
C = Comments Received
R= HHA Response
PUBLIC COMMENTS
C: Mr. Curtis Hines, of Oxford Place, apartment #409, addressed the Board with concerns about the children in the
community misbehaving and being disrespectful to residents in the neighborhood, and the wear and tear of the
installation surrounding the cooper lines on building that is causing an increase to his power bill. Mr. Hines
complained that the children in the community are making a lot of noise outside that is disturbing neighbors
during the day and at night. He said that many of the children start off playing basketball, but end up shooting dice
and making a lot of noise. He indicated that when someone tells them to stop, the children will retaliate by
flattening their vehicle tires. Mr. Hines also complained that the deteriorating installation around the cooper lines
is causing his power bill to increase because the cool air is not running properly through the lines.
R: The property will conduct a Preventative Maintenance (PM) to ensure that all air conditioning wire lines are well
insulated, Air Conditioning PM will begin July 16, 2015. Oxford Place does not have a curfew with the summer
months and during extended day light savings time, children are out longer. The PMC will send out resident
notices requesting that play be restricted to the playground areas and to be mindful of quit time between the
hours of 10:00 p.m. and 7:00 a.m. Management will also notify Precinct 6 to increase monitoring during these
periods.
C: Ms. Porsha Johnson, of Oxford Place, apartment #2205, addressed the Board with concerns about children
playing and hanging out in the streets in Oxford Place, her utility allowance check, the replacing and cleaning of
items in her apartment, the need for a designated “poop area” in the community for pets and the Property
Management Company (PMC) showing favoritism towards certain residents and being slow to fulfill work order
requests. Ms. Johnson complained that the children are playing and hanging out in the streets all day and night,
which interferes with cars being able to drive through the community. She also complained about not receiving
her utility allowance check. Ms. Johnson indicated that according to her lease, she should be receiving a utility
allowance check each month, but the PMC told her that her utility allowance was included in her rent.
Ms. Johnson stated that residents should be made aware of what items in their apartments can be replaced or
cleaned free of charge after living 5 years in the apartment or when renewing the lease each year. She said that as
a resident, she notices that money is going towards a lot of wrong things, such as lawn services being provided
every week. She also said that this money could be used towards fixing the broken security cameras to prevent a
lot of the crime and drugs, dice games, vandalism and apartment break-ins. Ms. Johnson indicated that the
community needs a designated pet “poop area” to keep animals from pooping in the yards of residents.
Lastly, Ms. Johnson complained that the PMC shows favoritism towards certain residents and bullies others. She
suggested that the Housing Authority offers education to the PMC on bullying prevention. Ms. Johnson also
complained that the PMC does nothing when residents make complaints, statements of harassment and request
for maintenance work. She indicated that maintenance work order request are not being fulfilled in a timely
manner and the office staff is telling residents that the maintenance staff has more important thing to fix and work
20
A Fair Housing and Equal Employment Opportunity Agency. For assistance: Individuals with disabilities may contact the 504/ADA Administrator at 713-260-0353, TTY 713-260-0547 or 504ADA@housingforhouston.com
on, such as picking up trash. Ms. Johnson stated that she feels that Oxford Place needs a new management team
because the current PMC’s staff has befriended the wrong residents and are making thing miserable and
uncomfortable for other residents who are trying to make Oxford Place home.
R: With the resident notice described above being distributed regarding children’s activity and increased patrols of
Precinct 6, Ms. Johnson’s concerns regarding unsupervised children should be minimized. Ms. Johnson indicated
that the community needs a designated pet “poop area”. Due to the minimal amount of non-resident green space
on the site, the PMC will conduct an analysis to determine the best location to place a designated “pooping area”.
Recommend installation of “poop stations” at approximately $400 each to be installed to encourage use of the
designated areas once installed. Resident notice will also be distributed to remind everyone to pick up after pets.
A review of the Work Order Summary revealed that January 21, 2014 through June 23, 2015 indicates that Ms.
Johnson has called in five (5) work orders service requests and all request have been cured in a timely manner.
As of June 23, 2015 Ms. Johnson did not received a utility check, however Ms. Johnson reported a loss of income
on June 15, 2015. The interim change executed reflects that effective July 1, 2015, Ms. Johnson will begin receiving
a utility check. There is not a specific example given regarding favoritisms but we can assure Ms. Johnson that all
issues or concerns brought are addressed timely and in a professional manner with confidentiality. Hopefully
bullying has not occurred but sensitivity training has been addressed.
Training classes for all site staff members are required for completion each year by Orion to include customer
service, fair housing, service requests, and many other resident service topics. Orion’s customer service program
includes signage posted in each office and an addendum at move in which gives each resident the Regional
Supervisor’s name and contact information. Additional contact information is offered on the Orion website as well.
Orion is in the process of reconstructing our website which will include a feature for resident surveys to be
forwarded to the Vice-President of Housing Operations. Residents will be notified when this feature will be made
available for their use on the Orion website, which should be within the next 60-90 days.
Staffing changes have been implemented at the site effective July 1, 2015 to include a manager change. A District
Manager, Ms. Sandra Sims has been assigned to the site. Ms. Sims brings many years of property management
experience to the management position at Oxford. A letter was distributed to all residents regarding the
management change on July 1, 2015.
C: Ms. Shamiravon “Queen” Ross, of Oxford Place, apartment #1903, addressed the Board with concerns about
yard maintenance, visitors on the property and the PMC showing favoritism. Ms. Ross complained that when yard
maintenance is done, the lawn services company doesn’t clean up the debris afterward. She said that if a company
is going to do the yard maintenance, they should also remove the debris.
Ms. Ross stated that she would like to see the PMC enforce a stricter implementation of the rules for visitors who
come to Oxford Place. She said that she feels that visitors have more “free will” to do what they want in the
community, then she does as a resident. Ms. Ross also stated that the PMC needs to be consistent and not show
favoritism towards one resident over another. She said that the rules should be applied across the board and the
PMC should not have residents who are their favorites and friends. Ms. Ross indicated that Oxford Place
management office is a professional environment and the PMC should be professional at all times. She stated that
she hopes her concerns will be addressed because residents want to see changes in the community.
R: The yard maintenance issues were addressed by Orion’s Regional Supervisor, Cynthia Fowler with the
landscaping company the day after the board meeting and all large debris will be picked up and grass blown off the
sidewalks each week. Management will enforce the lease pertaining to all Households, family members, guests,
and visitors in a fair and equitable manner. All issues or concerns brought are addressed timely and in a
professional manner with confidentiality. We will continue to encourage residents to attend the PMC monthly
resident meeting which are held on the 2nd Thursday of each month from 5:00 p.m. until 7:00 p.m. to ensure that
all concerns and issues are addressed. Once again the customer service programs Orion has put in place and as
described above will be addressed in these meetings with the residents.
21
C: Ms. Iris Tryon, of Lyerly, apartment #216, addressed the Board with concerns about the livelihood of residents
and the need for a resident council at Lyerly. Ms. Tryon complained that the livelihood of residents is being
compromised because the Housing Authority is failing to support its mission by admitting individuals with mental
health issues and are dangerous to themselves and others and who are not properly medicated. She indicated
that these individuals attack residents, management staff and visitors and there is nothing that the PMC can do
about these incidents because calling the police doesn’t help. Ms. Tryon further indicated that these individuals
have set themselves and their apartments on fire, carried weapons, displayed public nudity, given verbal threats
and sexually harassed residents. She said that Lyerly residents needs some relief because these individuals are
doing things that are very unsettling for all residents. Ms. Tryon indicated that the PMC has no way of handling
these individuals and the police refuse to arrest them. She said that she doesn’t want these individuals to put the
lives of the PMC staff in danger because this is one time that Lyerly residents would like to keep the PMC.
Ms. Tryon also stated that Lyerly needs a resident council and she has not been contacted by Ms. Rivers nor was
she able to get in contact with Ms. Dixon because she lost her phone number. She stated that she is currently
seeking residents to serve as resident council officers and is organizing an awareness meeting to educate them on
the need and validity of the elected Board of Officers. Ms. Tryon said that she was told by Ms. Rivers that Lyerly
already has a resident council, but they don’t. She indicated that she is requesting to use resident participation
funds to purchase supplies for the resident council office, such as paper and printer ink for flyers, to prepare for
the election. She stated that residents also want to schedule a campaign meeting and provide refreshments for
those residents who attend with the participation funds. Ms. Tryon indicated that this meeting will help provide
education awareness to the newest residents at Lyerly. She stated that Lyerly residents would like to have an
election by August 2015 and would like to prepare and have funds allocated to them to do so.
R: Cheryl Rivers had been in contact with Ms. Tryon to explain to her that all of the council had resigned and
nothing could be done since they were so close to the elections, which are in August. At that point, the residents
will have an opportunity to elect a new resident council. Donna Dixon and Renee Lewis met with Ms. Tryon to
discuss the upcoming elections. Ms. Tryon suggested a dinner to educate the residents on the upcoming elections.
Ms. Dixon and Ms. Lewis secured the services of Charlotte Grimes, an impartial, third party person who discussed
elections processes and procedures with the residents on July 13, 2015. Per HUD Regulations, a dinner could not
be served; however, light refreshments were available. Flyers announcing the August 13 th election were posted in
the building on July 8, 2015 to comply with HUD Regulations that the announcement must be made at least 30
days prior to an election.
C: Mr. Robert Thurman, a legal assistant of Beacon Law, addressed the Board and stated that his firm represent a
number of Housing Choice Voucher (HCV) Program participants that were terminated from the program in 2012.
Mr. Thurman stated that his client who was a HCV participant initially received a termination letter in October of
2011 and had a hearing in February 2012, which upheld the termination. He further stated that in March 2012, his
client contacted members of the HHA Board of Commissioners directly to inform them that she disagreed with the
termination, but was unable to get a response.
Mr. Thurman stated that before his client contacted his firm’s office, she followed up with a number of state
employees and HUD officials. He indicated that his firm scrutinized the decision and were of the opinion that there
was some substantial due process questions and some considerable uses of discretion according to the hearing
officer. He stated that his firm submitted their findings and forwarded them to the Board of Commissioner in
October 2014, but haven’t received a response. Mr. Thurman stated that at this time, in the Administrative Plan,
the HHA had not delegated the final decision to the Hearing Officer. He indicated that it was well established by
the courts that the final decision-makers, with the respect to these types of decisions, are the Board of
Commissioners.
Mr. Thurman stated that his firm wants to make sure that copies of this document gets in the hands of the Board
of Commissioners to make a decision. He stated that he wants to be clear that his firm is not asking for his client to
have her voucher restored. He explained that it was reported in the EIV system that her termination was due to
her eviction of a subsidized unit which renders her ineligible for future federal housing assistance. He further
stated that he would like to have this matter resolved out of respect of having the records corrected in the EIV
22
system to ensure that if his client or others in her household need public assistance, they would have this available
to them. Mr. Thurman indicated that he has copies of his firm’s review and consideration and is happy to hand
them over to be distributed to the Board. He stated that his firm’s legal research has shown that a statement from
the legal department or an executive, indicating that a decision was made directly from the Board of
Commissioners, is all that is needed to bring closure to this matter. He stated that this is just a formality.
R: This is a legal matter that is being handled by the Agency’s legal department.
C: Ms. Maggie Bess, of Oxford Place, apartment #305, addressed the Board with concerns about the Property
Management Company at Oxford Place not adhering to the ACOP rules and regulation set by the Houston Housing
Authority. Ms. Bess complained that Oxford Place has not been run properly by the management company and
she wants to know if there is someone at the Housing Authority who can come and make sure that the PMC is
doing the right things. She said that Oxford Place is supposed to have a variety of people living in the community.
She indicated that originally, there were no $0 renters at Oxford Place; but now, there are only 30% income
renters and $0 renters. Ms. Bess stated that she went to Austin and City Hall pleading with officials to give HHA
money to rebuild Oxford Place, and is disappointed that it turned out to be like this. She further stated that there
was supposed to be blue collar people who could pay rent, not all 30% income renters. Ms. Bess asked if someone
from the Housing Authority could come to Oxford Place and find out what is going on.
R: The management staff are adhering to policy and procedures set forth by HHA in the ACOP. Oxford is a blended
property both Tax Credit and Public Housing, which requires that units are leased according to income tiers.
Oxford has 30%, 40%, 50%, 80% and Market renters; but due to the economic change of the Houston area, some
residents and applicants are experiencing a decrease in income which can result more applicants housed in the
lower income brackets.
C: Ms. Gaysha Milton, of Oxford Place, apartment #1301, addressed the Board with concerns about the children at
Oxford Place being disrespectful, visitors taking resident parking spaces, the broken entry and exit gates and
Precinct 6 not responding to resident calls in the community. Ms. Milton complained that children are jumping on
the hood of her car, playing dice and smoking marijuana on her porch. She stated that if the security cameras
worked, residents could avoid all of these incidents with the children. She also stated that she lives in the back of
the property and the gates are always broken. Ms. Milton said that the PMC needs to put a security camera in
there to find out why the gates are broken because it’s not safe for her household.
Ms. Milton also complained that Precinct 6 is not responding to resident calls, so residents have to call HPD. She
said that when Precinct 6 is in the community, the officers are not doing their jobs by protecting families at Oxford
Place. Ms. Milton indicated that her concerns and others have to be fixed and the Housing Authority needs to put
someone at Oxford Place that are going to fix these issues.
R: The pedestrian gates were repaired by Management in April 2015 to remove the keypad lock in which the latch
was being jammed which would not allow the gates to close as intended. The gates close and latch properly
currently as of July 1, 2015. Ms. Milton indicated to the management office that she wants the pedestrian gates to
lock. The keypad lock was removed on all of the gates and replaced with a non-lockable handle on April 2, 2015.
There are a total of 23 cameras on the site and they were all working as of July 1, 2015, however there are not any
cameras located at the entrance or exit gates at Oxford. Bids are currently being solicited for new technology that
will include the installation of cameras at the access gates, the backs of buildings, and common areas with
monitoring capabilities to be viewed remotely. Gate access logs revealed that the pedestrian gates have been
broken 22 times since December 2014. All were repaired within 24 hours. The additional cameras will allow for
more intense monitoring of the site.
C: Ms. Lorene Giles, of Oxford Place, apartment #1712, addressed the Board with concerns about the PMC not
providing her with a copy of her current lease and her carpet being replaced in her apartment. Ms. Giles
complained that she has requested a copy of her entire lease from the PMC, but staff has not given her a copy of
her full lease. She indicated that she added children to her lease and she needs this updated information on the
23
lease. Ms. Giles also complained that her carpet in her apartment worn and she has requested the PMC if she
could get it replaced because she has been living there for almost 10 years.
R: Ms. Giles PHO recertification was completed in November 2014. Ms. Giles lease was processed based upon
documentation presented at that time of recertification. Management requested proof of custody of the
grandchildren before they could be added to her lease. Ms. Giles did not present the requested documents until
6/29/15. Once the office received the documentation, a new lease was executed adding the children to the lease.
The carpet was inspected and it does require replacement due to the age of the carpet. The office will contact
Ms. Giles to schedule a convenient time to replace the carpet in July 2015.
C: Ms. Sentoria Carter, of Oxford Place, apartment #2007, addressed the Board with concerns about children
fighting, being threatened and assaulted by another resident and the PMC and Precinct 6 not addressing any of her
complaints. Ms. Carter said that a fight between two boys took place at Oxford Place and when it was over, she
was walking one of the boys home to his mother when the mother of the other boy involved in the fight came
from behind hit them. She said she reported this incident to the PMC, but nothing was done. Ms. Carter
complained that she has reported a number of incidents were she was threatened by residents and their visitors,
and the PMC and Precinct 6 have not done anything about the matter. Ms. Carter indicated that just two days ago,
a fight happened where an 18 year old girl at Oxford Place was jumped on by two visitors, who were 44 years old.
She stated that she reported this incident to the PMC because she has been having the same problems with these
same two people and still nothing has been done to correct the problem by the PMC and Precinct 6.
R: This is a legal matter that is being handled by the Agency’s legal department.
C: Ms. Lolita Wilson, of Oxford Place, apartment #1609, addressed the Board with concerns about the PMC
showing favoritism and trash and furniture being placed in the garbage dumpsters by residents and not emptied by
the waste management company because of this. Ms. Wilson also complained about the fire alarm malfunctioning
in her apartment, the AC unit drainage pipe leaking water in her bathroom that caused mildew and mold and the
children being outside late at night in the community. She said that there has to be some rules and regulations for
what type of trash that came be placed in the garbage dumpsters. She complained that residents put bedroom
and living room furniture, televisions and other large items into the dumpsters that cause the dumpsters to
overflow. She indicated that when the waste management company sees the garbage dumpsters overflowed with
furniture and trash, they drive by and do not empty it.
Ms. Wilson also stated that she changed the fire alarm batteries in her apartment because it kept going off, but
even after she changed the batteries the alarm wouldn’t go off, so she called the Fire Department to assist her.
She indicated that the fireman told her that dust sometimes gets into the alarm which causes it to continue to go
off, so next time she changes the batteries to blow the dust out. Ms. Wilson complained that water is leaking from
the AC unit drainage pipe that is in her bathroom and it is causing mold and mildew on the ceiling. She indicated
that maintenance did come and treat this issue. Lastly, she further complained that the children in Oxford Place
need a curfew because they are destroying things in the community and the PMC is not doing anything about this.
Ms. Wilson indicated that she is the Vice President of the Resident Council at Oxford Place.
R: Orion has a contractor that is called when needed to haul off the discarded furniture and large items in the
dumpster areas when they are discarded by residents, however this has been on an as needed basis previously
only. The Regional Supervisor, Cynthia Fowler will research the addition of a roll off to be installed at the site if a
designated area can be approved by HHA to do so. Residents will then be directed to place their discarded items in
this roll off.
A preventative maintenance program is in place which addresses the inspection of and repairs of smoke alarms
and batteries quarterly. Labels are placed in the apartments upon inspection quarterly. The servicing of the air
conditioning condenser lines was completed on June 19 th in her unit when it was reported by the resident and no
mold was observed.
24
C: Ms. Margaret Marbut, of Oxford Place, apartment #713, addressed the Board with concerns about the parking
and towing policy not being enforced at Oxford Place. Ms. Marbut stated that she has lived at Oxford Place since
2007 and every weekend, after 5 p.m. when the PMC leaves, cars push the entry and exit gates off the hinges so
that individual who do not live there can enter the property. She suggested putting security at the gates during
afterhours to prevent this from happening. Ms. Marbut also complained about children in the community
throwing rocks into her apartment through her open windows.
R: The PMC is enforcing the towing policy according to parking in fire lanes and the blocking of handicap ramps;
HHA parking decals have been issued to qualified residents, the Agency is in the final stage of procuring an agency
wide towing company.
C: Ms. Belita Jones, of Oxford Place, apartment #1608, addressed the Board with concerns about the PMC not
providing her with another parking sticker for her new vehicle that she recently brought. Ms. Jones said that she
was not informed by the PMC that she had to retain her parking sticker and return it to the management office.
She indicated that her previous car was sold and transported to another location and she is unable to retrieve the
parking sticker. Ms. Jones said that she has requested another parking sticker from the PMC, but still has not been
given one. She indicated that she was told by the PMC that they was going to call the Housing Authority for
guidance on how she can receive another parking sticker because the towing policy was going to be enforce at the
property. Ms. Jones complained that she now has to park in the back and walk to the front to get to her
apartment, when there are residents who don’t have parking stickers, parking in front of her apartment.
R: On April 8, 2015, Ms. Jones was issued her first parking decal. A second parking decal was issued on July 7,
2015. The matter has been resolved.
C: Ms. Sharon Evans, of Oxford Place, apartment #2004 addressed the Board with concerns about replacing the
carpet in her apartment. Ms Evans said that she requested that her old carpet be replaced because she has been
in her apartment since 2006. She complained that the PMC told her that she has to get a reasonable
accommodation in order for them to replace her carpet. Ms. Evans indicated that she requested a reasonable
accommodation months ago, but hasn’t received a response. She said that the PMC told her that they could
replace her carpet with tile, but she refused the tile because she has health issues and would prefer carpet. Ms.
Evans asked if there was any way that she could get her carpet replaced in her apartment because it is old and
torn.
R: There has been a management discussion to replace all carpet with vinyl flooring for cost effectiveness and
durability. In late June 2015, Ms. Evans unit was walked by Cynthia Fowler, Regional Supervisor. Ms. Fowler has
approved the carpet replacement for her unit and the resident will be contacted in July to discuss a convenient
time for the installation. All Orion site managers and staff members have been informed that all requests for
interior capital replacement items are to be directed to Regional Supervisor in the future for approval.
Preventative replacement schedules for interior replacement items to include carpet/vinyl, and painting are being
established for all sites.
25
Resolution No. 2803
Transforming Lives & Communities
REQUEST FOR BOARD AGENDA ITEM
1.
Brief Description of Proposed Item
Authorization to Renew Insurance Contract with the Texas Municipal League
Intergovernmental Risk Pool not to exceed $515,000 per year for 2015 and 2016 renewals
2.
Date of Board Meeting:
July 21, 2015
3.
Proposed Board Resolution:
Resolution: That the Houston Housing Authority Board of Commissioners authorizes the
President & CEO to renew insurance contract with the Texas Municipal League
Intergovernmental Pool not to exceed $515,000 per year for 2015 and 2016 renewals,
pursuant to the memorandum dated July 7, 2015 from Michael Rogers, Vice President for
Fiscal & Business Operations, to Tory Gunsolley, President and CEO.
4.
All Backup attached?
Yes
No
If no, what is missing and when will it be submitted:
5.
Department Head Approval
Signature
6.
Statement regarding availability of funds by VP of Fiscal Operations
Funds Budgeted and Available
Yes
Date:
No
Source
Account #
VP of FO Approval
7.
Signature
Date:
Approval of President & CEO
26
Resolution No. 2803
Transforming Lives & Communities
MEMORANDUM
TO:
FROM:
SUBJECT:
DATE:
TORY GUNSOLLEY, PRESIDENT & CEO
MICHAEL ROGERS, VICE PRESIDENT OF FISCAL AND BUSINESS OPERATIONS
AUTHORIZATION TO RENEW INSURANCE CONTRACT WITH THE TEXAS MUNICIPAL LEAGUE
INTERGOVERNMENTAL RISK POOL NOT TO EXCEED $515,000 PER YEAR FOR 2015 AND 2016
RENEWALS
JULY 7, 2015
This memorandum recommends that the Houston Housing Authority Board of Commissioners
authorizes the President & CEO to renew insurance contract with the Texas Municipal League
Intergovernmental Pool not to exceed $515,000 per year for 2015 and 2016 renewals. This
represents a 3% increase in the previously authorized $500,000.
BACKGROUND
The Texas Municipal League Intergovernmental Pool (TML) is the leading provider of workers
compensation, liability and property coverage for local governments in Texas. Founded in 1974 TML
is a very large pool of insured with over 2700 governments and political subdivisions as members. TML
has been providing coverage to the Houston Housing Authority for several years and is the current
provider of the Housing Authority’s workers compensation policy. The Board authorized insurance
renewals with TML not to exceed $500,000 for 2015 and 2016 through Resolution No. 2719 dated
February 18, 2014.
TML conducted a payroll audit in April, 2015 of the 2014 payroll and it was determined that TML had
under billed HHA for workers compensation during the 2014 policy year. As a result, the Houston
Housing Authority owes an additional $16,844.00. There were also some incidental increases for
General Liability and Errors & Omissions coverage as a result of adding 2640 Fountain View Drive in
the amount of $1,279.88, resulting in a total premium increase of $18,123.88 for 2015.
Prior to the audit, the 2015 premiums totaled $482,938.52, which did not exceed the $500,000 limit
per Resolution No. 2719. This resolution is needed because the total bill will be $501,062.40 which
exceeds the limit established by the Board of Commissioners at the February 18, 2014 meeting.
RECOMMENDATION
Accordingly, I recommend that the Board adopts this resolution, which states:
Resolution: That the Houston Housing Authority Board of Commissioners authorizes the
President & CEO to renew insurance contract with the Texas Municipal League
Intergovernmental Pool not to exceed $515,000 per year for 2015 and 2016 renewals,
pursuant to the memorandum dated July 7, 2015 from Michael Rogers, Vice President for
Fiscal & Business Operations, to Tory Gunsolley, President and CEO.
27
Resolution No. 2804
Transforming Lives & Communities
REQUEST FOR BOARD AGENDA ITEM
1.
Brief Description of Proposed Item
Ratification of the ElstonAire Contract in the amount of $201,223
2.
Date of Board Meeting:
July 21, 2015
3.
Proposed Board Resolution:
Resolution: That the Houston Housing Authority Board of Commissioners ratifies the
ElstonAire Contract in the amount of $201,223 pursuant to the memorandum dated July
7, 2015 from George Griffin, Vice President of Housing Operations to Tory Gunsolley,
President & CEO.
4.
All Backup attached?
X
Yes
No
If no, what is missing and when will it be submitted:
5.
Department Head Approval
6.
Statement regarding availability of funds by VP of Fiscal Operations
Funds Budgeted and Available
Signature
X
Yes
Date:
No
Source
Account #
VP of FO Approval
7.
Signature
Date:
Approval of President & CEO
Signature
Date:
28
Resolution No. 2804
Transforming Lives & Communities
MEMORANDUM
TO:
FROM:
SUBJECT:
DATE:
TORY GUNSOLLEY, PRESIDENT & CEO
GEORGE GRIFFIN, VICE PRESIDENT OF HOUSING OPERATIONS
RATIFICATION OF THE ELSTONAIRE CONTRACT IN THE AMOUNT OF $201,223
JULY 7, 2015
This memorandum recommends that the Houston Housing Authority Board of Commissioners
ratifies the ElstonAire Contract in the amount of $201,223. This is being requested because the
solicitations below were divided into smaller projects and ultimately all were awarded to
ElstonAire resulting in a total award of $201,223, surpassing the $100,000 threshold requiring
board approval.
BACKGROUND
On May 25, 2014, HHA published an Invitation for Bid (Source IFB #14-11) in the Houston
Chronicle, on its website and on the State of Texas website. The solicitation was seeking services
to remove and re-install resident owned air conditioners at Irvinton, Cuney, and Clayton for safety
reasons.
Twenty four (24) bidders on the bidder’s list were sent e-mails regarding this solicitation, which
included several non-profit organizations.
Responses were received from Elston Aire, Inc. and Pedraza HVAC, Inc. ElstonAire, Inc. was the
lowest bidder regarding Irvinton, and Cuney. Although, Pedraza HVAC, Inc. submitted bids, no bid
was submitted for Clayton.
Notice of Intent to Award was sent to ElstonAire, Inc. on September 22, 2014 to perform the work
at Irvinton, Cuney, and Clayton.
The following separate contracts were executed with ElstonAire, Inc. totally $201,223.



Cuney on November 4, 2014 in the amount of $95,711
Clayton on November 4, 2014 in the amount of $75,746
Irvinton on November 5, 2014 in the amount of $29,766
ElstonAire, Inc. is an M/WBE, and there are no conflicts of interest.
To encourage M/WBE Participation, the IFB allowed bidders the option of choosing which
property to remove and install resident owned air conditioners. Allowing the bidders this option
was intentional, and designed to encourage M/WBE participation per Section 15 (C) of HHA’s
29
Resolution No. 2804
Procurement Policy. This Section allows total requirements to be divided into smaller tasks or
quantities to permit maximum participation by such firms.
RECOMMENDATION
Accordingly, I recommend that the Board considers this resolution, which states:
Resolution:
That the Houston Housing Authority Board of Commissioners ratifies the
ElstonAire Contract in the amount of $201,223 pursuant to the memorandum dated July
7, 2015 from George Griffin, Vice President of Housing Operations to Tory Gunsolley,
President & CEO.
30
Resolution No. 2805
Transforming Lives & Communities
REQUEST FOR BOARD AGENDA ITEM
1.
Brief Description of Proposed Item
Changes to HHA’s Reasonable Accommodation Policy
2.
Date of Board Meeting:
July 21, 2015
3.
Proposed Board Resolution:
Resolution: That the Houston Housing Authority Board of Commissioners authorizes
the President & CEO to approve the reasonable accommodation policy changes, and
make any minor changes as necessary, to be included as part of HHA’s Reasonable
Accommodation Policy, pursuant to the memorandum dated July 9, 2015 from Karen R.
Miniex, VP & General Counsel, to Tory Gunsolley, President & CEO.
4.
All Backup attached?
Yes
X
No
If no, what is missing and when will it be submitted:
5.
Department Head Approval
Signature
6.
Statement regarding availability of funds by VP of Fiscal Operations
Funds Budgeted and Available
yes
Date:
no
Source
Account #
VP of FO Approval
7.
Signature
Date:
Approval of President & CEO
Signature
Date:
31
Resolution No. 2805
Transforming Lives & Communities
MEMORANDUM
TO:
FROM:
SUBJECT:
DATE:
TORY GUNSOLLEY, PRESIDENT & CEO
KAREN R. MINIEX, VP & GENERAL COUNSEL
JAMIE REAVES, ATTORNEY
CHANGES TO HHA’S REASONABLE ACCOMMODATION POLICY
JULY 9, 2015
This memorandum recommends that the Houston Housing Authority Board of Commissioners
authorizes the President & CEO to approve the changes to HHA’s Reasonable Accommodation
Policy.
BACKGROUND
The Houston Housing Authority adopted its current Reasonable Accommodation Policy on
February 5, 2014. The purpose of this Policy is to outline the rights of persons with disabilities
who seek or receive assistance and the Houston Housing Authority’s responsibilities to provide
reasonable accommodations to such persons.
The Houston Housing Authority received Technical Assistance and training from the local HUD
Field office of Fair Housing and Equal Opportunity. As a result of that training and in accordance
with the requirements set forth in a voluntary compliance agreement, HHA staff endeavored to
incorporate improvements and best practices into the reasonable accommodations policy of the
Authority to ensure compliance with all laws and regulations and best serve the families of
Houston in need. The proposed Policy changes include:
Incorporation of detailed examples of reasonable accommodations that could be
requested by residents and participants in the programs.
Clarification that HHA cannot make unit modifications for properties that it does not
own, such as units in the Housing Choice Voucher program.
The implementation of an interactive process that will allow HHA staff to discuss with
the requestor their needs and possible alternative solutions and accommodations that
could be requested.
Broadening the list of heath care professionals that would be knowledgeable about the
individual’s needs and disability.
A copy of the revised policy is attached to this memo.
32
Resolution No. 2805
RECOMMENDATION
Accordingly, I recommend that the Board considers this resolution, which states:
Resolution: That the Houston Housing Authority Board of Commissioners authorizes
the President & CEO to approve the reasonable accommodation policy changes, and
make any minor changes as necessary, to be included as part of HHA’s Reasonable
Accommodation Policy, pursuant to the memorandum dated July 9, 2015 from Karen R.
Miniex, VP & General Counsel, to Tory Gunsolley, President & CEO.
33
Resolution No. 2805
2640 Fountain View Drive
Houston, TX 77057
www.housingforhouston.com
713.260.0500
Reasonable Accommodation Policy and Procedures
POLICY STATEMENT
The Houston Housing Authority (“Housing Authority”) is dedicated to ensuring that persons with
disabilities are not discriminated against on the basis of disability in connection with the Housing
Authority’s programs, services and activities. If a person with a disability requests an
accommodation to an existing rule, policy, practice, or service in order to have an equal
opportunity to use a dwelling unit or enjoy the benefits of participating in the Housing Authority’s
services, the Housing Authority will provide the accommodation. The Housing Authority is not
required to make changes that would fundamentally alter the program or create an undue
financial and administrative burden.
A copy of the Housing Authority’s Reasonable Accommodation Policy (“Policy”) shall be available
at each public housing development and at the Housing Authority’s Main Administrative Office
at 2640 Fountain View Drive, Houston, Texas 77057, and online at www.housingforhouston.com.
LEGAL AUTHORITY
This Policy is in compliance with the statutory authority listed below:
1.
2.
3.
4.
5.
Section 504 of the Rehabilitation Act of 1973 (Section 504);
Titles II and III of the Americans with Disabilities Act of 1990 (ADA);
The Fair Housing Act of 1968, as amended (Fair Housing Act);
The Architectural Barriers Act of 1968; and
24 C.F. R. Part 8 etc.
MONITORING
The Legal Compliance Officer is responsible for monitoring compliance with this Policy and shall
be available to applicants, residents, participants, and staff for discussing issues and questions
regarding the interpretation or implementation of this Policy. The Legal Compliance Officer’s
contact information is provided below:
Legal Compliance Officer
2640 Fountain View Drive
Houston, Texas 77057
Phone: (713) 260-0353 • Fax: (713) 260-0376
A Fair Housing and Equal Employment Opportunity Agency. For assistance: Individuals with disabilities may contact the 504/ADA
Administrator at 713-260-0353, TTY 713-260-0547 or 504ADA@housingforhouston.com. For housing discrimination complaints, call 1888-560-8913.
34
Resolution No. 2805
TTY: (713) 260-0547
Each housing applicant shall be provided with a copy of either the Notice to Houston Housing
Authority Public Housing Applicants and Residents Regarding Reasonable Accommodations or
the Notice to Houston Housing Authority Housing Choice Voucher Program Applicants and
Participants Regarding Reasonable Accommodations. These notices shall be posted at all times
at the public housing developments and at the Housing Authority’s Main Administrative Office.
DEFINITIONS
An “individual with a disability” is defined as a person who has a physical and/or mental
impairment that substantially limits one or more major life activities. As used in this definition,
the phrase “physical or mental impairment” includes:
1. Any physiological disorder or condition, cosmetic disfigurement, or anatomical loss
affecting one or more of the following body systems: neurological; musculoskeletal;
special sense organs; respiratory, including speech organs; cardiovascular; reproductive;
digestive; genito-urinary; hemic and lymphatic; skin; and endocrine; or
2. Any mental or psychological disorder, such as mental retardation, organic brain
syndrome, emotional or mental illness, and specific learning disabilities. The term
“physical or mental impairment” includes, but is not limited to, such diseases and
conditions as orthopedic, visual, speech, and hearing impairments, cerebral palsy, autism,
epilepsy, muscular dystrophy, multiple sclerosis, cancer, heart disease, diabetes, mental
retardation, emotional illness, drug addiction and alcoholism.
3. The definition of disability does not include any individual whose current use of alcohol
prevents the individual from participating in the public housing program or activities or
other Housing Authority housing programs or whose participation, by reason of such
current alcohol abuse, would constitute a direct threat to property or the safety of others.
Additionally, this definition of disability does not include any individual who is engaging
in an illegal drug related criminal activity or who is unqualified to participate in the public
housing or other housing programs and activities in accordance with applicable Housing
Authority policies and HUD regulations. Generally, individuals with a drug addiction that
are engaged in and are able to evidence full participation in an appropriate treatment
program are qualified to participate in HUD Housing programs.
“Major life activities” means functions such as caring for one’s self, performing manual tasks,
walking, seeing, hearing, speaking, breathing, learning, and working.
A “reasonable accommodation” is defined as a change, modification, alteration or adaptation in
a policy, procedure, practice, program, or facility that is necessary for a qualified individual with
a disability to have the opportunity to participate in, and benefit from, a program or activity.
Reasonable Accommodation Policy Page 2 of 8 (Approved by Board of Commissioners on ___/___/2015)
35
Resolution No. 2805
EXAMPLES OF REASONABLE ACCOMMODATIONS WITHIN THE HOUSING CHOICE VOUCHER
PROGRAM
Examples of reasonable accommodations within HCVP may include, but are not limited to:
1. Allowing a live-in aide for a resident or program participant with a disability to reside in
an appropriately sized housing unit;
2. Making documents available in larger type, computer disc or Braille;
3. Providing an additional bedroom for a disabled family member’s medical equipment;
4. Providing qualified sign language interpreters for applicants, residents and program
participants at appointments with Housing Authority staff, Resident Council meetings, or
Housing Authority Board of Commissioners meetings;
5. Permitting an outside agency or family member to assist an applicant, resident or
program participant with a disability in meeting screening criteria or meeting essential
lease obligations; and
6. Permitting requests for extensions of Housing Choice Vouchers if there is a difficulty in
locating a housing unit with suitable accessible features or that is otherwise appropriate
for the family that has a family member with a disability.
EXAMPLES OF REASONABLE ACCOMMODATIONS/MODIFICATIONS WITHIN THE PUBLIC
HOUSING PROGRAM
Examples of reasonable accommodations/modifications within Public Housing may include, but
are not limited to:
1. Making an offer to transfer a resident with a disability to a public housing unit with the
required accessibility features;
2. Making a housing unit, part of a housing unit, or public and common use areas accessible
for an individual with a disability;
3. Providing an additional bedroom for a disabled family member’s medical equipment;
4. Permitting a family to have a service or assistance animal necessary to assist a household
member with a disability;1
5. Transferring a family that is participating in the public housing program to a larger size
housing unit in order to provide a separate bedroom for the resident with a disability;
6. Transferring a resident with a disability that is participating in the public housing program
to a ground floor level unit;
7. Installing strobe-type flashing lights and other such emergency equipment for a
household member with a hearing impairment;
1
With regard to service animals as a reasonable accommodation, a housing provider may not ask a tenant or
applicant to provide documentation showing the disability or disability-related need for a service or assistance
animal, if the disability or disability-related need is readily apparent.
Reasonable Accommodation Policy Page 3 of 8 (Approved by Board of Commissioners on ___/___/2015)
36
Resolution No. 2805
8. Allowing a live-in aide for a resident or program participant with a disability to reside in
an appropriately sized housing unit;
9. Making documents available in larger type, computer disc or Braille;
10. Providing an accessible parking space for a disabled resident;
11. Providing qualified sign language interpreters for applicants, residents and program
participants at appointments with Housing Authority staff, Resident Council meetings, or
Housing Authority Board of Commissioners meetings; and
12. Permitting an outside agency or family member to assist an applicant, resident or
program participant with a disability in meeting screening criteria or meeting essential
lease obligations.
PLEASE NOTE: BECAUSE A REASONABLE MODIFICATION INVOLVES A STRUCTURAL CHANGE MADE
TO AN EXISTING PREMISES, HOUSTON HOUSING AUTHORITY IS ONLY ABLE CONSIDER REQUESTS
FOR REASONABLE MODIFICATIONS ON PROPERTIES THAT IT OWNS OR CONTROLS. ACCORDINGLY,
HOUSTON HOUSING AUTHORITY IS UNABLE TO CONSIDER REQUESTS FOR REASONABLE
MODIFICATIONS IN THE HOUSING CHOICE VOUCHER PROGRAM
POLICY APPLICATION
This Policy applies to individuals with a disability participating in the following programs provided
by the Housing Authority:
1.
2.
3.
4.
5.
Applicants for public housing;
Applicants for the Housing Choice Voucher Program;
Residents of public housing developments;
Participants of the Housing Choice Voucher Program; and
Participants in all other programs or activities receiving federal financial assistance that
are conducted or sponsored by the Housing Authority.
PROCEDURES
A person with a disability may request a reasonable accommodation during the application
process, residency in public housing, or participation in the Housing Choice Voucher Program of
the Housing Authority. The person with a disability may submit all requests in writing, orally, or
by any other equally effective means of communication. If the person with a disability is unable
to submit a request in writing, the Housing Authority will assist the individual to reduce the
request to written form. Reasonable accommodation methods or actions that may be
appropriate for a particular program and person may be found to be inappropriate for another
program or individual. Decisions to approve or deny requests for reasonable accommodations
shall be made on a case-by-case basis with the consideration of the disability and the needs of
Reasonable Accommodation Policy Page 4 of 8 (Approved by Board of Commissioners on ___/___/2015)
37
Resolution No. 2805
the person as well as the nature of the program or activity in which the person seeks to
participate.
Individuals with a disability may submit reasonable accommodation requests to the Housing
Authority Property Manager or to the Legal Compliance Officer in writing, orally, or by any other
equally effective means of communication. The “Request for Reasonable Accommodation”
(“Request Form”) is available at each public housing development,at the Housing Authority’s
Main Administrative Office, and online at www.housingforhouston.com. The Housing Authority
ensures that all reasonable accommodation requests are reduced to writing. The Housing
Authority will endeavor to enter into an interactive process with the requester in order to discuss
the requester’s disability-related need for the requested accommodation and possible
alternative accommodations, if any. While it is always the requestor’s choice to enter into an
interactive process with the Housing Authority, such a process is intended to help all concerned
in the process by seeking to provide an effective accommodation that does not pose an undue
financial and administrative burden for the Housing Authority.
Reasonable accommodation requests are processed in the order they are received by the Legal
Compliance Officer. If additional information or documentation is required, the Legal
Compliance Officer will notify the requester for a reasonable accommodation in writing. If the
Legal Compliance Officer does not receive the requested information within twenty-one (21)
calendar days, the request for a reasonable accommodation will be closed. If the requester
submits the requested information after twenty-one (21) calendar days, the request for a
reasonable accommodation will be processed as a new reasonable accommodation request in
the order it was received.
The Legal Compliance Officer will contact the licensed health care professional named by the
person with the disability requesting the accommodation to verify the need for the requested
accommodation. If verification is not received within sixty (60) calendar days, the Legal
Compliance Officer will deny the request for a reasonable accommodation due to lack of
verification and notify the requester in writing.
Within ten (10) business days of receipt of all required supporting documentation to render a
decision, the Legal Compliance Officer will issue a determination on the request for a reasonable
accommodation and notify the requester in writing. Upon request, the written notification will
be provided in an alternate format.
Notifications of approved reasonable accommodation requests will be forwarded to the
appropriate staff to implement the accommodation. Notifications of denied reasonable
accommodation requests will provide information on the procedures for appealing the
determination.
Reasonable Accommodation Policy Page 5 of 8 (Approved by Board of Commissioners on ___/___/2015)
38
Resolution No. 2805
If an alternative accommodation is available, the Housing Authority will offer the requester the
alternative accommodation and advise the requester of the anticipated time to provide this
accommodation. In order to accept this offer of an alternative accommodation, the requester
must sign the offer letter and submit a copy to the Legal Compliance Officer within seven (7)
calendar days of the date of the letter.
If the requester makes a subsequent request for a different reasonable accommodation, such
request will be processed as a new reasonable accommodation request.
VERIFICATION OF NEED FOR A REASONABLE ACCOMMODATION
The Housing Authority may request documentation to verify that the person requesting an
accommodation is a person with a disability and such person has a disability-related need for the
requested reasonable accommodation.
However, the Housing Authority shall request only such documentation that is necessary to verify
that the person requesting an accommodation is a person with a disability and such person has
a disability-related need for the requested reasonable accommodation. The Housing Authority
shall not require unnecessary information regarding the person’s disability such as the specific
disability or the nature or extent of the disability.
Persons with a verified need for an additional bedroom for any reason must submit a Request for
Reasonable Accommodation four (4) to six (6) weeks prior to their annual reexamination date in
order to have the need re-verified by a licensed health care professional. When the additional
bedroom is for a live-in aide, the requester must also submit the Live-In Aide Housing Agreement,
a copy of the aide’s social security card, a copy of the live-in aide’s identification card, and a
Criminal Background Check Release Form for the live-in aide.
Verification of a person’s disability may be submitted by the following licensed health care
professionals:
1. A doctor of medicine or osteopathy who is authorized to practice medicine or surgery by
the state in which the doctor practices;
2. Any other person determined to be capable of providing health care services, which
include only:
a. Podiatrists, dentists, clinical psychologists, optometrists, and chiropractors
(limited to treatment consisting of manual manipulation of the spine to correct a
subluxation as demonstrated by X-ray to exist) authorized to practice in the State
and performing within the scope of their practice as defined under State law; and
b. Nurse practitioners, nurse-midwives, clinical social workers and physician
assistants who are authorized to practice in the State and performing within the
scope of their practice as defined under State law;
Reasonable Accommodation Policy Page 6 of 8 (Approved by Board of Commissioners on ___/___/2015)
39
Resolution No. 2805
3. A health care provider who is authorized to diagnose and treat physical or mental health
conditions; or
4. Other medical professionals, a peer support group, a non-medical service agency, or a
reliable third-party who is in a position to know about the individual’s disability.
Generally, a request for a reasonable accommodation must be resubmitted on an annual basis.
This usually occurs at the time of re-certification. HHA reserves the right to review the facts and
circumstances of any reasonable accommodation and determine whether the situation warrants
annual resubmission of the request.
GUIDELINES FOR DENYING REASONABLE ACCOMMODATION REQUESTS
Requested accommodations will not be approved if the person’s disability is not verified by a
health care professional, the individual is not a person with a disability, or the requested
accommodation is not necessary and reasonable based on the health care provider’s responses.
Additionally, requested accommodations will not be approved if one of the following would occur
as a result of the approval:
1.
2.
3.
4.
5.
A violation of state and/or federal law;
A fundamental alteration in the nature of the public housing program;
An undue financial and administrative burden to the Housing Authority;
A structurally impracticable alteration; or
A housing unit alteration requires the removal or alteration of a load-bearing structural
member.
TRANSFER AS A REASONABLE ACCOMMODATION FOR A PUBLIC HOUSING DEVELOPMENT
RESIDENT
If the Legal Compliance Officer approves the public housing development resident’s request to
transfer, the Housing Authority may offer the resident the opportunity to transfer to another
available unit with the required accessibility features as a reasonable accommodation. The
resident may reject two offers to transfer before the resident’s name is placed at the bottom of
the waiting list for an accessible housing unit with the required number of bedrooms. If the
resident rejects the transfer for a reason that is not in the control of the resident, the resident’s
name will remain on the transfer waiting list. If the resident rejects two offers to transfer, the
Housing Authority will, at the request of the resident, make reasonable modifications to those
elements in the resident's current unit that are necessary to provide accessibility unless doing so
would be structurally impracticable or would result in an undue financial and administrative
burden.
Reasonable Accommodation Policy Page 7 of 8 (Approved by Board of Commissioners on ___/___/2015)
40
Resolution No. 2805
The Housing Authority is financially responsible for reasonable moving-related expenses incurred
by the person with the disability who needs to transfer to an accessible unit and the person
without a disability who needs to move out of the accessible unit. This obligation is part of the
Housing Authority's duty to accommodate its residents with disabilities and provide accessible
units with accessible features.
RIGHT TO APPEAL DENIAL OF REQUEST FOR A REASONABLE ACCOMMODATION
If the request for a reasonable accommodation is denied, the requester may file a written appeal
of the determination by the Legal Compliance Officer. The written appeal must be submitted to
the Hearing Officer within ten (10) business days in order to receive an informal hearing. The
Legal Compliance Officer shall attend all informal hearings and advise the requester and the
Hearing Officer on the applicable laws, regulations, and policies that were used to render the
denial of the request for a reasonable accommodation.
Applicants, residents, and participants may at any time exercise their right to appeal a Housing
Authority decision through the local HUD office or the United States Department of Justice. The
local HUD office’s contact information is provided below:
U.S. Department of Housing and Urban Development
1301 Fannin Street, Suite 2200
Houston, Texas 77002
Phone: (713) 718-3199 • Fax: (713) 718-3225
TTY: (713) 718-3289
Reasonable Accommodation Policy Page 8 of 8 (Approved by Board of Commissioners on ___/___/2015)
41
BOARD REPORT FOR MONTH ENDING JUNE 30, 2015
I.
Executive Summary……………………………………………..…..................................43
II.
Low-Income Public Housing……………………………………..................................44
III.
Housing Choice Voucher Program…………………………………………………...........53
IV.
Real Estate, Investment and Development……………………………………...........54
V.
Addendum: Open Solicitation Log …………….…………….………………..……………56
VI.
Addendum: Periodic Report to the Board…………………………………….............57
VII.
Addendum: Operating Statements …………….…………………………….…………..59
42
EXECUTIVE SUMMARY
LOW-INCOME PUBLIC HOUSING
The Low-Income Public Housing (LIPH) program had an adjusted vacancy rate of 1.7% on June 30, 2015. As of
July 1, 2015, rent collection for June was 98.7% of rents billed on an adjusted cash accounting basis.
There are currently 22,571 active applications for the public housing central and site-based waiting lists, which
represents a decrease of 0.9% in the last month.
HOUSING CHOICE VOUCHER PROGRAM
The HCV staff completed 1,660 annual re-examinations during June. The HCV department also completed 337
interims, 195 change of units (moves), 102 new admissions, and 43 portability move-in transactions. On June
30, 2015, 612 families were enrolled in the Family Self Sufficiency (FSS) program; 187 of the families had an
escrow balance as of that date. The PIH Information Center (PIC) reporting rate for the one-month period
ending June 30, 2015 was 100.0%.
43
MAJOR PROGRAM DASHBOARD
Low-Income Public Housing
April
Waiting Lists
22,179
Vacancy Rate
1.7%
Rent Collection
98.7%
Unit Turnaround Time (Days)
24.5
Avg. Non-Emergency Work Order Days
1.9
May
22,378
1.8%
97.7%
21.4
1.8
Voucher Programs (Excluding DHAP)
April
May
Households
17,192
17,085
ABA Utilization/Unit Utilization
92.7%/99.0%
92.7%/98.0%
Reporting Rate
100%
100%
Annual Reexaminations Completed
1,619
1,659
HQS Inspections
2,290
1,732
44
June
22,571
1.7%
98.7%
22.2
2.2
June
17,077
93.0%/97.3%
100%
1,660
2,191
PROPERTY MANAGEMENT SUMMARY
Vacancy
PMC
Lane
Orion
Tarantino
Lynd
J. Allen
PMC
Lane
Orion
Tarantino
April
%
Grade
0.9
A
2.6
A
1.4
A
0.0
A
2.0
A
Unit Turnaround Time (YTD)
May
%
Grade
1.2
A
2.1
A
2.0
A
1.9
A
1.3
A
June
%
Grade
1.6
A
0.9
A
2.5
A
0.6
A
1.7
A
Emergency Work Orders
(Completed within 24 hours)
April
May
June
%
Grade
%
Grade
%
Grade
100
A
100
A
100
A
100
A
100
A
100
A
100
A
100
A
100
A
April
Days Grade
May
Days Grade
June
Days Grade
21.2
35.0
22.2
22.8
20.9
15.0
28.5
22.0
16.5
20.5
14.8
30.4
22.3
16.5
20.5
B
D
B
B
A
A
A
A
A
A
A
C
B
A
B
Routine Work Orders
April
Days Grade
1.8
A
1.7
A
1.3
A
May
Days Grade
2.2
A
1.4
A
2.5
A
June
Days Grade
3.1
A
1.9
A
4.6
A
Lynd
100
A
100
A
100
A
1.4
A
1.2
A
1.0
A
J. Allen
100
A
100
A
100
A
1.4
A
1.3
A
1.3
A
Rent Collection
PMC
Lane
Orion
Tarantino
Lynd
J. Allen
April
%
Grade
B
97.7
A
99.7
B
97.7
99.2
101.0
PHAS
Score
Occupancy
Rate
A
B
C
D
E
F
98 to 100
97 to 97.9
96 to 96.9
95 to 95.9
94 to 94.9
≥93.9
A
A
May
%
Grade
99.3
A
96.8
B
96.8
B
102
A
98.6
A
Avg. Total
Turnaround
Days
1 to 20
21 to 25
26 to 30
31 to 40
41 to 50
≥51
June
%
Grade
99.6
A
98.8
A
98.2
A
99.4
A
97.4
B
Rent
Collection
Percentage
98 to 100
96 to 97.9
94 to 95.9
92 to 93.9
90 to 91.9
≥89.9
Avg. W/O
Days
≤24
25 to 30
31 to 40
41 to 50
51 to 60
≥61
45
PUBLIC HOUSING MANAGEMENT ASSESSMENT
VACANCY RATE
Goal 2.0%
Actual 1.7%
This indicator examines the vacancy rate, a PHA's progress in reducing vacancies,
and unit turnaround time. Implicit in this indicator is the adequacy of the PHA's
system to track the duration of vacancies and unit turnaround, including down
time, make ready time, and lease up time.
RENT COLLECTION (YTD)
Goal 98%
Actual 98.9%
This report examines the housing authority's ability to collect dwelling rent owed by
residents in possession of units during the current fiscal year by measuring the
balance of dwelling rents uncollected as a percentage of total dwelling rents to be
collected.
EMERGENCY WORK ORDERS
Goal 100%
Actual 100%
This indicator examines the average number of days that it takes for an emergency
work order to be completed. Emergency work orders are to be completed within
24 hours or less and must be tracked.
NON-EMERGENCY WORK ORDERS
Goal 25 Days
Actual 2.2 Days
This indicator examines the average number of days that it takes for a work order to
be completed. Implicit in this indicator is the adequacy of HHA's work order system
in terms of how HHA accounts for and controls its work orders and its timeliness in
preparing/issuing work orders.
ANNUAL INSPECTIONS
Goal 100%
Actual 99.5%
This indicator examines the percentage of units that HHA inspects on an annual
basis in order to determine the short-term maintenance needs and long-term
modernization needs. Implicit in this indicator is the adequacy of HHA's inspection
program in terms of the quality of HHA's inspections, and how HHA tracks both
inspections and needed repairs.
46
A
B
C
D
E
F
0 to 2
2.1 to 3
3.1 to 4
4.1 to 6
5.1 to 6
≥6.1
A
B
C
D
E
F
98 to 100
96 to 97.9
94 to 95.9
92 to 93.9
90 to 91.9
≤89.9
A
B
C
D
E
F
99 to 100
98 to 98.9
97 to 97.9
96 to 96.9
95 to 95.9
≤94.9
A
B
C
D
E
F
≤24
25 to 30
31 to 40
41 to 50
51 to 60
≥61
A
B
C
D
E
100
97 to 99
95 to 96.9
93 to 94.9
90 to 92.9
F
≥89.9
VACANCY RATE AND TURNAROUND DAYS
Low-Income Public
Housing Development
Allen Parkway
Village
Bellerive
PMC
ACC
Units
Approved
Units Offline
Total
Available
ACC Units
Occupied
Units
Vacant
Units
Occupancy
Percentage
Grade
Units
Turned
YTD
Orion
278
0
278
275
3
98.9%
A
25
Avg.
Make
Ready
Days
YTD
Avg.
Total
Turnaro
und
Days
YTD
Grade
12
33
D
Tarantino
210
0
210
209
1
99.5%
A
11
6
11
A
Clayton Homes
Lane
296
0
296
293
3
99.0%
A
28
16
17
A
Cuney Homes
Tarantino
553
0
553
535
18
96.7%
C
55
18
27
C
Ewing
Tarantino
40
0
40
39
1
97.5%
B
4
9
14
A
Forest Green
J. Allen
100
0
100
99
1
99.0%
A
7
11
15
A
Fulton Village
Lynd
108
0
108
108
0
100.0%
A
8
9
14
A
Heatherbrook
Lynd
53
0
53
52
1
98.1%
A
4
14
21
B
Historic Oaks of
APV
Orion
222
0
222
219
3
98.6%
A
11
17
40
D
Historic Rental
Orion
40
0
40
39
1
97.5%
B
7
34
41
E
Irvinton Village
Tarantino
318
0
318
310
8
97.5%
B
34
18
17
A
Kelly Village
Lane
270
0
270
262
8
97.0%
B
34
8
13
A
Kennedy Place
Lane
108
0
108
108
0
100.0%
A
5
13
20
A
Lincoln Park
Orion
200
0
200
198
2
99.0%
A
19
10
30
C
Lyerly
J. Allen
199
0
199
195
4
98.0%
A
16
23
23
B
Oxford Place
Orion
230
0
230
230
0
100.0%
A
13
6
17
A
Victory Apartments
Orion
100
0
100
99
1
99.0%
A
3
14
12
A
3325
0
3325
3270
55
98.3%
A
284
14
22
B
PMC
S8 NC
Units
Units Offline
Total
Available
S8 NC Units
Occupied
Units
Vacant
Units
Occupancy
Percentage
Grade
Units
Turned
Avg.
Make
Ready
Days
Avg.
Total
Turnaro
und
Days
Grade
Long Drive
Tarantino
100
0
100
100
0
100.0%
A
11
8
10
A
Telephone Road
Tarantino
200
0
200
200
0
100.0%
A
14
7
8
A
300
0
300
300
0
100.0%
A
25
7.0
8.8
A
Totals
Section 8 New
Construction
Development
Totals
Six Months Trailing Occupancy Rate
PHAS
Score
A
B
C
D
E
F
Occupancy
Rate
98 to 100
97 to 97.9
96 to 96.9
95 to 95.9
94 to 94.9
≥93.9
Avg. Total
Turnaround
Days
1 to 20
21 to 25
26 to 30
31 to 40
41 to 50
≥51
100.0
99.0
98.0
97.0
96.0
95.0
94.0
93.0
92.0
98.9
January
47
98.5
February
98.8
March
98.3
April
98.2
May
98.3
June
TAX CREDIT APARTMENT LEASING/OCCUPANCY INFORMATION
Property
Heatherbrook
2100 Memorial
Pinnacle
Peninsula
Willow Park
Uvalde Ranch
Mansions at Turkey Creek
HOAPV
Sweetwater Point
Villas at Winkler
PH-LIHTC
Lincoln Park
Oxford Place
Property Manager
Units
Occupied (%)
Lynd
Lynd
Embrey
Orion
Embrey
Hettig-Kahn
Alpha Barnes
Orion
Lynd
Lynd
123
197
250
280
260
244
252
222
260
234
99%
94%
99%
99%
100%
96%
96%
100%
96%
94%
Orion
Orion
200
230
88%
95%
6 Month Trailing Occupancy Rate
100.0%
99.10%
98.5%
98.0%
98.1%
97.7%
97.3%
97.0%
94.0%
91.0%
88.0%
85.0%
January
February
March
*EXCLUDES PUBLIC HOUSING LIHTC PROPERTIES
48
April
May
June
RENT COLLECTION
Low-Income Public
Housing Development
Allen Parkway Village
PMC
Month
Billed
Month
Collected
%
Collected
Grade
YTD Billed
YTD
Collected
% YTD Collected
Grade
Orion
$90,676
$89,108
98.3%
A
$508,456
$509,173
100.1%
A
Tarantino
$46,684
$46,673
100.0%
A
$276,636
$275,968
99.8%
A
Clayton Homes
Lane
$69,410
$68,825
99.2%
A
$412,061
$408,231
99.1%
A
Cuney Homes
Tarantino
$115,248
$109,832
95.3%
C
$695,557
$669,533
96.3%
B
Ewing
Tarantino
$7,696
$8,196
106.5%
A
$45,132
$44,983
99.7%
A
J. Allen
$18,036
$16,322
90.5%
E
$105,955
$102,761
97.0%
B
Lynd
$27,345
$27,176
99.4%
A
$161,414
$158,833
98.4%
A
99.5%
A
$57,945
$58,192
100.4%
A
A
Bellerive
Forest Green
Fulton Village
Heatherbrook
Apartments*
Historic Oaks of APV
Lynd
$10,603
$10,553
Orion
$50,615
$50,275
99.3%
A
$300,165
$298,813
99.5%
Historic Rental
Orion
$9,391
$10,595
112.8%
A
$50,504
$49,196
97.4%
B
Irvinton Village
Tarantino
$66,289
$66,939
101.0%
A
$402,938
$397,444
98.6%
A
Lane
$58,440
$58,057
99.3%
A
$358,323
$355,357
99.2%
A
Kennedy Place
Lane
$25,169
$25,540
101.5%
A
$141,277
$141,912
100.4%
A
Lincoln Park
Orion
$35,441
$34,568
97.5%
B
$209,227
$209,627
100.2%
A
Lyerly
J. Allen
$47,026
$47,026
100.0%
A
$278,437
$278,814
100.1%
A
Oxford Place
Orion
$31,366
$30,556
97.4%
B
$188,474
$185,788
98.6%
A
Victory Apartments
Orion
$28,780
$28,139
97.8%
B
$169,983
$168,166
98.9%
A
$738,213
$728,379
98.7%
A
$4,362,483
$4,312,790
98.9%
A
Month
Billed
Month
Collected
%
Collected
YTD
Billed
YTD
Collected
% YTD
Collected
Grade
$20,694
$49,400
$20,675
$49,400
99.9%
A
$126,535
$125,735
99.4%
A
100.0%
A
$294,734
$296,265
100.5%
A
$70,094
$70,075
100.0%
A
$421,269
$422,000
100.2%
A
Kelly Village
Totals
Section 8 New
Construction
Development
Long Drive
Tarantino
Telephone Road
Tarantino
Totals
6 Months Trailing Rent Collection Rate
PHAS
Score
Rent Collection
Percentage
A
98 to 100
B
96 to 97.9
C
94 to 95.9
D
92 to 93.9
E
90 to 91.9
F
≥89.9
99.7%
98.7%
100.0%
98.7%
97.7%
April
May
99.9%
98.7%
95.0%
90.0%
85.0%
January
February
49
March
June
EMERGENCY WORK ORDERS
Low-Income Public
Housing
Development
Allen Parkway
Village
Bellerive
Clayton Homes
Cuney Homes
Ewing
Forest Green
Fulton Village
Heatherbrook
Apartments
Historic Oaks of APV
Historic Rental
Irvinton Village
Kelly Village
Kennedy Place
Lincoln Park
Lyerly
Oxford Place
Victory Apartments
Totals
PMC
Emergency Work
Orders Generated
Emergency W/O
Completed within
24 hours
Percentage
Completed
within 24 hours
Grade
Orion
3
3
100.0%
A
Tarantino
Lane
Tarantino
Tarantino
J. Allen
Lynd
0
0
20
0
0
0
0
0
20
0
0
0
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
A
A
A
A
A
A
Lynd
3
3
100.0%
A
Orion
Orion
Tarantino
Lane
Lane
Orion
J. Allen
Orion
Orion
1
0
0
0
1
0
0
0
17
49
1
0
0
0
1
0
0
0
17
45
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
91.8%
A
A
A
A
A
A
A
A
A
A
Emergency Work
Orders Generated
Emergency W/O
Completed within
24 hours
Percentage
Completed
within 24 hours
Grade
0
0
0
0
0
0
100.0%
100.0%
100.0%
A
A
A
Section 8 New
Construction
Development
Long Drive
Telephone Road
Totals
PHAS
Score
A
B
C
D
E
F
Tarantino
Tarantino
Avg. W/O
Days
99 to 100
98 to 98.9
97 to 97.9
96 to 96.9
95 to 95.9
≤94.9
50
NON-EMERGENCY WORK ORDERS
Low-Income Public Housing
Development
Allen Parkway Village
Bellerive
Clayton Homes
Cuney Homes
Ewing
Forest Green
Fulton Village
Heatherbrook Apartments
Historic Oaks of APV
Historic Rental
Irvinton Village
Kelly Village
Kennedy Place
Lincoln Park
Lyerly
Oxford Place
Victory Apartments
Totals
Section 8 New Construction
Development
Long Drive
Telephone Road
Totals
PHAS
Score
A
B
C
D
E
F
Avg. W/O
Days
≤24
25 to 30
31 to 40
41 to 50
51 to 60
≥61
PMC
Orion
Tarantino
Lane
Tarantino
Tarantino
J. Allen
Lynd
Lynd
Orion
Orion
Tarantino
Lane
Lane
Orion
J. Allen
Orion
Orion
Tarantino
Tarantino
Work Orders
Generated
227
211
181
317
18
111
121
43
110
42
402
151
71
41
9
115
138
2308
Average Completion
Time (Days)
2.33
1.63
3.91
2.97
1
1.3
1.05
1
2.38
2.73
7.51
3.02
1.21
2.19
1.00
1.41
1
2.21
Work Orders
Generated
142
200
342
Average Completion
Time (Days)
1.04
1.06
1.05
Grade
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
Grade
A
A
A
6 Months Trailing Non-Emergency Work Orders
60
40
20
0
1.9
January
2.0
February
51
1.9
1.9
1.8
2.2
March
April
May
June
ANNUAL INSPECTIONS
Low-Income Public
Housing
Development
PMC
YTD Inspections Due
YTD Inspections
Performed
Percentage
Complete
Grade
Tarantino
144
144
100.0%
A
Clayton Homes
Lane
196
192
98.0%
A
Cuney Homes
Tarantino
350
350
100.0%
A
Ewing
Tarantino
23
23
100.0%
A
J. Allen
80
81
101.3%
A
Lynd
0
0
100.0%
A
Bellerive
Forest Green
Fulton Village
Heatherbrook
Apartments
Historic Oaks of APV
Lynd
0
0
100.0%
A
Orion
344
344
100.0%
A
Historic Rental
Orion
26
26
100.0%
A
Irvinton Village
Tarantino
199
199
100.0%
A
Kelly Village
Lane
146
146
100.0%
A
Kennedy Place
Lane
76
76
100.0%
A
Lincoln Park
Orion
167
167
100.0%
A
Lyerly
J. Allen
99
92
92.9%
E
Oxford Place
Orion
174
174
100.0%
A
Victory Apartments
Orion
66
66
100.0%
A
2,090
2,080
99.5%
B
PMC
Inspections Due
Inspections
Performed
Percentage
Complete
Grade
Long Drive
Tarantino
125
125
100.0%
A
Telephone Road
Tarantino
56
56
100.0%
A
181
181
100.0%
A
Totals
Low-Income Public
Housing
Development
Totals
PHAS Score
Inspections
Performed YTD
A
B
C
D
E
100%
97 to 99%
95 to 96.9%
93 to 94.9%
90 to 92.9%
F
≥89.9%
52
HOUSING CHOICE VOUCHER HUD-GRADED SEMAP INDICATORS
Score
ANNUAL REEXAMINATIONS REPORTING RATE
Goal 96%
Actual 100%
This Indicator shows whether the Agency completes a re-examination for each
participating family at least every twelve (12) months.
CORRECT TENANT RENT CALCULATIONS
Goal 98%
Actual 100%
Performance
10
5
0
≥96
90 to 95
≤89
5
0
98 to 100
≤97
5
0
98 to 100
≤97
10
8
5
≥80
60 to 79
≤59
10
5
≥30
≤29
This Indicator shows whether the Agency correctly calculates the family’s share
of rent to owner in the Rental Voucher Program.
PRECONTRACT HQS INSPECTIONS
Goal 100%
Actual 100%
This Indicator shows whether newly leased units pass HQS inspection on or
before the beginning date of the Assisted Lease and HAP Contract.
FSS ENROLLMENT
Goal 80%
Actual 119.5%
This Indicator shows whether the Agency has enrolled families in the FSS
Program as required. To achieve the full points for this Indicator, a housing
authority must have 80% or more of its mandatory FSS slots filled. There are
currently 512 slots on the FSS Program; 612 families are currently enrolled.
FSS ESCROW
Goal 30%
Actual 30.6%
This Indicator shows the extent of the Agency’s progress in supporting FSS by
measuring the percent of current FSS participants with FSS progress reports
entered in the PIC system that have had increases in earned income which
resulted in escrow account balances. To achieve the full points for this Indicator,
at least 30% of a housing authority’s enrolled families must have an escrow
balance. 187 of the 612 (30.6%) participating families currently have a FSS
escrow balance.
53
REAL ESTATE, INVESTMENT, AND DEVELOPMENT
July 2015
REO PROJECTS
MANSIONS AT TURKEY CREEK
 MUD law suit in process. Final hearing in September. Negotiating a compromise to reduce legal costs.
KELLY PARK
 Millis Development and Construction 100% complete with the park construction.
WILLOW PARK EXCESS LAND
 5.77 Acres of excess land that fronts on Beltway 8.
 Closed transaction 7/14/2015 for $ 954,332.20
CALHOUN ROAD (2 lots excess inventory 20,000 sf each)
 Arvo/Cushman Wakefield are marketing lots for sale. Listing price is $145,000 each.
1609 ROBIN (House for sale)
 Negotiating contract with a qualified purchaser at $150,000.
0 ROBIN (Lot for sale)
 REID is working with HUD to get disposition authority from HUD.
300 NEW HAVEN (Former maintenance building)
 P. Haussen/The Guess Group have been marketing the property. 360 Art Studio has been selected to
purchase the building for $525,000 ($75,000 higher than our appraisal). To close by July 31, 2015.
NEW DEVELOPMENT
CROSSTIMBERS LAND ASSEMBLEDGE
 Eminent Domain proceedings are moving forward. HHA has deposited $655,000 with the court. Padraza
has filed an appeal to the Commissioners decision. Working on alternatives due to length of time to set
a trial date
 Perez has prepared preliminary Test fit plans for a Grocery development, for the HCFCD site.
 Perez has presented a test fit program for a 152 townhomes/flat style multifamily development. REID
is reviewing and analyzing unit plans and site plan for compliance to Development Program.
54
KELLY II LAND ASSEMBLEDGE
 Working with 5th Ward CRC to acquire land.
 Eminent Domain process is being used to acquire 11 lots. Final offers have been sent to land owners.
 TCEQ will provide HHA with an “Innocent Owner” letter releasing HHA of responsibility/liability of
certain ground water contamination on the site.
2640 FOUNTAINVIEW NEW APARTMENT DEVELOPMENT
 Clerkley Watkins has developed a plan for 230 units that is currently in Schematic Design.
2650 FOUNTAINVIEW OFFICE RENOVATION
 REID continues to attempt to value engineer the renovation, focusing on the HVAC upgrade.
 Construction Drawings should be submitted to the COH by the end of August for permit review.
 Kickoff for the Design Development Phase was 6/10/2015
55
56
Solicitation #
15-05
15-06
15-07
15-10
Type
RFQ
IFB
QBS
RFP
OPEN
OPEN
OPEN
OPEN
Status
REID
REID
PHO
PHO
Department
RFP Advertised:
6-29-15
RFP Advertised:
7-5-15
RFP Advertised:
6-28-15
Non-Consensual
Towing Services
Five Year Gas Test
Construction
Consultant for MultiFamily Housing
RPCA of Public
Housing Properties
RFP Advertised:
7-10-15
Solicitation Dates
Description
OPEN SOLICITATION LOG
JULY 2015
RFP Due Date:
7-31-15
QBS Due Date:
7-31-15
IFB Due Date:
8-5-15
RFQ Due Date:
7-24-15
Comments
57
In 2014 HHA was presented with the option, and accepted the challenge to join the BBC to gain federal support and technical assistance to enter into
performance-based contracts to upgrade the energy efficiency of multifamily developments to assist in saving money and further reducing energy use. The BBC
commitment encourages HHA, along with support from federal agencies and other partners to reduce energy consumption by 20 percent portfolio wide in 10
years. One of the major components to reducing energy consumption is the establishment of a utility baseline. The following charts show the electricity
consumption two year baseline for properties that have HHA paid utilities. After implementation of energy improvements the consumption will be compared to
the baseline to ensure our 20 percent reduction goal is accomplished.
ADDENDUM: PRELIMINARY ESCO REPORT
58
OPERATING STATEMENTS: 5 MONTH ENDING MAY 31, 2015
Annual Budget
2014
Year to Date
Budget
Year to Date
Actual
5,693,830
2,372,429
2,341,216
(31,213)
Salaries and Benefits
Facilities and Other Administrative
Expenses
3,668,056
1,892,531
1,528,357
788,555
1,602,440
652,996
(74,084)
135,559
Total Central Office Expenses
5,560,587
2,316,911
2,255,436
61,475
133,243
55,518
85,780
30,262
Annual Budget
2014
Year to Date
Budget
Year to Date
Actual
HUD Subsidy - Low Rent Housing
HUD Subsidy - Section 8 New
Construction
11,629,401
1,753,198
4,845,584
730,499
4,845,583
735,691
(1)
5,192
Tenant Rental Income
11,335,916
257,592
24,976,107
4,723,298
107,330
10,406,711
4,764,273
98,375
10,443,922
40,974
(8,955)
37,211
7,969,177
311,337
5,083,892
6,961,476
1,988,835
1,352,399
213,496
23,880,612
1,095,495
3,320,490
129,724
2,118,288
2,900,615
828,681
563,500
88,957
9,950,255
456,456
3,195,584
200,343
2,144,402
2,896,044
783,084
594,118
81,638
9,895,213
548,708
124,906
(70,619)
(26,113)
4,571
45,597
(30,618)
7,318
55,042
92,252
5,906,402
811,131
(476,756)
2,461,001
337,971
(198,648)
715,868
356,031
0
1,745,133
(18,060)
(198,648)
(5,145,282)
0
(2,143,868)
0
(523,191)
(0)
(1,620,677)
(0)
Central Office
Favorable (Unfav)
Variance
Operating Income
Total Operating Income
Operating Expenses
Surplus/(Use) of Business Activities
Funds for COCC
Affordable Housing Rental Programs
Favorable (Unfav)
Variance
Operating Income
Other Income
Total Operating Income
Operating Expenses
Administrative Expenses
Tenant Services
Utilities
Maintenance
Protective Services
Insurance Expense
Other General Expense
Total Routine Operating Expenses
Net Income from Operations
Non Rountine Maintenance
Debt Service
Provision/Reimbursement of
Replacement Reserve
Funds From Reserves/CFP
Cash Flow (Deficit) from Operations
Includes: Public Housing Units and Tax credit/market rate units located on Public Housing sites
Section 8 New Construction Rental units
59
OPERATING STATEMENTS: 5 MONTH ENDING MAY 31, 2015
Annual Budget
2014
Year to Date
Budget
Year to Date
Actual
10,377,655
4,324,023
4,032,720
(291,303)
Total Operating Costs Expenses
5,987,584
2,495,027
3,644,185
12,126,796
2,494,827
1,039,595
1,518,410
5,052,832
2,366,981
715,658
1,448,253
4,530,892
127,846
323,937
70,157
521,940
Cash Flow (Deficit) from Operations
(1,749,141)
(728,809)
(498,172)
230,637
Beginning Admin Operating Reserves
106,218
(1,642,923)
106,218
(622,591)
106,218
(391,954)
120,000,000
0
120,000,000
50,000,000
0
50,000,000
43,073,180
3,887
48,228,570
(6,926,820)
3,887
1,771,430
HAP Current Year Excess (Use)
0
0
(5,151,503)
(5,151,503)
Beginning HAP Reserves
5,124,371
5,124,371
5,124,371
5,124,371
5,124,371
(27,132)
Housing Choice Voucher Program
Favorable (Unfav)
Variance
Administrative Operating Income
Total Operating Income
Operating Expenses
Salaries and Benefits
Administrative Expenses
COCC-Management Fees
Ending Admin Operating Reserves
Housing Assistance Payments (HAP)
Housing Assistance Payment Subsidy
Investment Income on HAP Reserves
Housing Assistance Payments
Ending HAP Reserves
60
30
23
16
9
2
SUNDAY
61
10:00 Behavioral Sessions I-Serve
@Clayton
10:00 Matter of Balance @Lyerly
12:00 I-Serve Youth Program @Kelly
1:00 Boys Scout @Irvinton
10:00 FSS Pre Orientation Rm 330
11:00 Rental Assistance @Fulton
12:00 I-Serve Youth Program @Kelly
1:00 Boys Scouts @Clayton
3:00 Youth Enrichment Program
@Fulton
11:00 Rental Assistance @Fulton
1:00 Boys Scouts @Clayton
3:00 Youth Enrichment Prg @Fulton
31
25
24
9:30 Field Trip @Allen Parkway
10:00 Behavioral Sessions I-Serve
@Clayton
10:00 Matter of Balance @Lyerly
11:00 American Diabetes
Association @Fulton
12:00 I-Serve Youth Program @Kelly
1:00 Boys Scout @Irvinton
9:30 Senior Field Trip @Lyerly
10:00 Behavioral Sessions I-Serve
@Clayton
10:00 Matter of Balance @Lyerly
11:00 Summer Lunch Program
@Clayton, Irvinton & Fulton
12:00 I-Serve Youth Program @Kelly
1:00 Boys Scout @Irvinton
10:00 FSS Pre Orientation Rm 330
11:00 Rental Assistance @Fulton
11:00 Summer Lunch Program @Clayton,
Irvinton & Fulton
1:00 Urgent Psych Care/Bingo @Irvinton
1:00 Boys Scouts @Clayton
2:00 Matter of Balance @Telephone
5:30 Resident Council Meeting @Forest
Green
18
11
10
11:00 Rental Assistance @Fulton
12:00 I-Serve Youth Program @Kelly
1:00 Boys Scouts @Clayton
2:00 Matter of Balance @
Telephone Rd
3:00 Youth Enrichment Program
@Fulton
10:00 Behavioral Sessions I-Serve
@Clayton
10:00 Matter of Balance @Lyerly
11:00 Summer Lunch Program
@Clayton, Irvinton & Fulton
12:00 I-Serve Youth Program @Kelly
1:00 Boys Scout @Irvinton
1:00 Popsicles & Sizzling Topics
@Lyerly
17
4
11:00 Summer Lunch Program
@Clayton, Irvinton & Fulton
11:00 Rental Assistance @Fulton
11:00 Community Service Meeting
@Kennedy
1:00 Boys Scouts @Clayton
2:00 Matter of Balance @Telephone
3:00 Youth Enrichment Program
@Fulton
3:30 Nutrition Education @Kelly
TUESDAY
3
MONDAY
12:00 I-Serve Youth Program @Kelly
1:00 Line Dancing @Cuney
3:00 Youth Enrichment Program
@Fulton
6:30 Bible Study @Forest Green
26
9:00 Resident Council Mtg @Cuney
11:00 American Diabetes Association
@Irvinton
11:00 Senior Food Box @Clayton
1:00 Houston Food Bank Distribution
@Telephone Rd
3:00 Birthday Celebration @Bellerive
4:00Resident Council Mtg @Telephone
19
9:30 Senior Field Trip @Bellerive
11:00 Summer Lunch Program
@Clayton, Irvinton & Fulton
12:00 I-Serve Youth Program @Kelly
1:00 Nutrition Education @Kennedy
1:00 Line Dancing @Cuney
6:30 Bible Study @Forest Green
12
9:00 Resident Council Mtg. @Cuney
10:00 Bush Foundation Reading Camp
@Cuney
10:00 Senior Trip to Farmer’s Market
@Telephone Rd
11:00 Summer Lunch Program
@Clayton, Irvinton & Fulton
1:00 Moody Park @Irvinton
3:00 Youth Enrichment Prgm @Fulton
3:30 Nutrition Education @Kennedy
5
WEDNESDAY
August 2015
10:00 Matter of Balance @Lyerly
12:00 I-Serve Youth Program
@Kelly
1:00 Boys Scouts @Fulton
27
10:00 Matter of Balance @Lyerly
1:00 Boys Scouts @Fulton
12:00 I-Serve Youth Program
@Kelly
1:00 Birthday Celebration
@Lyerly
2:30 Home Eye Doc Presentation
@Telephone Rd
20
10:00 Matter of Balance @Lyerly
11:00 Summer Lunch Program
@Clayton, Irvinton & Fulton
1:00 Boys Scouts @Fulton
1:00 Urgent Psych Care/Bingo
@Fulton
3:00 RC Elections @Lyerly
4:00 Girls Scouts @Kennedy
13
8:30 Fresh Air Social @Telephone
10:00 Homeownership
Preparation @ NACA
10:00 Matter of Balance @Lyerly
11:00 Summer Lunch Program
@Clayton, Irvinton & Fulton
12:00 I-Serve Youth Program
@Kelly
1:00 Boys Scouts @Fulton
6
THURSDAY
11:00 Rental Assistance @Fulton
11:00 Zumba @Cuney
12:00 Boot Camp @Cuney
12:00 I-Serve Youth Program
@Kelly
3:00 Youth Enrichment Program
@Fulton
28
11:00 Rental Assistance @Fulton
11:00 Zumba @Cuney
12:00 Boot Camp @Cuney
12:00 I-Serve Youth Program
@Kelly
2:30 National Senior Citizen’s Day
@Telephone Rd
21
11:00 Rental Assistance @Fulton
11:00 Summer Lunch Program
@Clayton, Irvinton & Fulton
11:00 Zumba @Cuney
12:00 Boot Camp @Cuney
2:30 Hand/Eye Coordination Activity
@Telephone Rd
4:00 Back to School Event @Irvinton &
Allen Parkway
14
10:00 Bush Foundation Reading
Camp @Cuney
11:00 Back to School Event
@Clayton
11:00 Rental Assistance @Fulton
11:00 Community Service Meeting
@Kelly
11:00 Zumba @Cuney
12:00 Boot Camp @Cuney
3:00 Youth Enrichment Program
@Fulton
7
FRIDAY
29
22
2:00 Back to
School Fun
Day @Kelly
15
8
1
SATURDAY