BCSRA SPRING BUYMART

Transcription

WINTER 2012 BUYMART
January 15-18, 2012 (move-in January 15)
AGENT REGISTRATION
PACKAGE
Sheraton Vancouver Airport
7551 Westminster Highway, Richmond, B.C.
WHAT’S NEW
Show Name – To keep it simple, we’ve decided to change the name to the season and year that the
show is currently taking place, hence Winter 2012 Buymart.
Venue - This winter’s show is going back to Richmond – the Sheraton Vancouver Airport (formerly
The Best Western).
Parking – Complimentary parking is available. More information will be sent closer to the show.
Booth Prices – In addition to the exhibitor hotel rooms, booth space is available in the Minoru Grand
Ballroom, Westminster Salon, Cedarbridge room and Foyer areas. Costs for booth vary depending on
booth size. Please see the floor plan on pages 5-6 for more information as well as page 8 for booth
costs.
Cheque Discount - We are pleased to bring back the 5% discount for payment by cheque – on your
payment page (page 11) just total your expenses, deduct 5% and then add the tax – cheques must be
received with your application to exhibit and no discount will apply if the cheque is returned NSF and
must be replaced. Note your registration and cheque payment must be received by December 2 in
order to be eligible for the discount.
Retailer Prizes – This show, we are offering 2 draws for retailers as an incentive to attend the show
and place orders:
1. Retailers who pre-register before Dec 15, 2011 and attend the show can be eligible to win
of the following prizes:
 1st PRIZE: $500
 2nd PRIZE: $300
 3rd PRIZE: $150
2. Draw for retailers who submit orders to agents at the show at the Sheraton Vancouver
Airport. If one of your customers completes an order at the show, you will be asked to
sign a voucher to verify this transaction. That voucher will then be placed into a draw to
win one of the prizes below. The draw will take place after the show.
 1st PRIZE: $1,000
 2nd PRIZE: $500
 3rd PRIZE: $250
2
Retailer Transportation Subsidy - This winter we’re increasing the transportation subsidy for
retailers to encourage them to attend the show. Retailers who drive to the show from outside the
Lower Mainland (east of Abbotsford) will be offered up to a $100 reimbursement, those who take
the ferry will be offered up to a $150 reimbursement and those who fly will be offered up to a $200
reimbursement. Retailers will need to provide receipts showing they have incurred expenses to
come to the Show. Only one subsidy per company can be claimed.
GENERAL INFORMATION
Move-in Date:
Show Hours:
Move-out Date:
Sunday, January 15
Monday, January 16
Tuesday, January 17
Wednesday, January 18
Wednesday, January 18
11:00am onwards
9:00am – 6:00pm
9:00am – 6:00pm
9:00am – 5:00pm
5:00pm onwards
For the respect of other Agents & Retailers, tear down will only take place
after 5:00pm on Wednesday, January 18. There will be a fine for Agents
who teardown prior to this time.
BOOTH INFORMATION
Booth Assignment
Please note that booths assignments are grouped according to the goods that the agents
represent. Agents carrying similar products will be grouped together. To assist with the booth
allocation, please update your online profile before. Booth assignments are not based on
seniority.
Booth fee includes:
 Electrical supply of 750 watt (one standard power outlet plug per booth). It is strongly
suggested that you bring your own surge protected power bar.
 8’ high back draping
 3’ high side draping
 The exhibit area and exhibitor hotel rooms will be carpeted
 Complimentary wireless internet access
Please note:
 Any equipment, such as tables, chairs, lighting, clothing racks or booth carpeting, is not
supplied and can be brought by the individual or ordered and paid directly to Levy Show
Services (see forms attached at the back of this package).
 Surrounding common areas and aisles will be cleaned by on-site housekeeping, but
Agents are responsible for keeping their own booth areas free of debris.
3
PAYMENT & REFUNDS
Payment:
 Due upon registration. Booths will not be allocated without receipt of full payment to
BCSRA. Confirmation of booth space will be sent along with your invoice. Any agent
owing money from previous shows will not be allowed to register until past payment has
been received.
Cancellations:
 Refunds of 50% until December 16, 2011. No refunds will be processed after this date.
ON-SITE INFORMATION
Parking & Directions:
 Complimentary parking is available in designated pre-blocked area.
Shipping & Receiving:
 Please contact the show services provider, Levy Show Services, to coordinate your
shipments:
Tom Benmore
Event Manager, Levy Show Services
tbenmore@levyshow.com
Ph: 604 277 1726
Fax: 604 277 1736
Restrictions:
 Stickers are not permitted outside of agents’ booths. Damage to BCSRA signs and facility
property will be charged to the agent carrying the sticker line. BCSRA Agent signs are the
property of the BCSRA.
Accommodations:
 Please see Page 16 for hotel information.
 Please be sure to book your room by 4 p.m. on December 22, 2011 to guarantee the set
room rate.
Insurance:
 Agents wishing to insure their goods and/or equipment against theft, damage by fire,
accident or loss of any kind should do so at their own expense.
4
Floor plan:
 All applications and payment are due by December 2, 2011.
 Booth allocation & invoices will be sent out shortly thereafter and the final floor plan will
be available on the BCSRA website after this time.
 The floor plan is below and on the next page. Note that this is not for the purpose of
choosing a booth. Booth allocation will be done by the BCSRA Board shortly after the
registration deadline. We will try to accommodate as many requests as we can.
Cedarbridge
(Ceiling height 10’ 6”)
H
Westminster Salon
(Ceiling height 10‘ 6”)
Minoru Grand Ballroom
(Ceiling height 10‘ 6”)
5
Exhibitor Hotel Rooms (Rooms 99-131)
Room
108
To Exhibitor Hotel Rooms
6
REGISTRATION FORM
Please send by email, fax or mail pages 7-14, along with payment, to be received no later than
Dec. 2, 2011. Our mailing address is Attn. Michelle Gock, Venue West, Suite 100- 873 Beatty
Street, Vancouver BC, V6B 2M6. Our Fax number is 604.681.2503.
IMPORTANT: Visit the BCSRA Web site, www.bcsra.ca and make sure that your profile and
agent lines information are correct and complete.
THE SHOW DIRECTORY WILL BE PRINTED FROM THE PROFILE INFORMATION ON THE BCSRA
WEBSITE, SO PLEASE MAKE SURE IT’S ACCURATE!!
Agency Name: _____________________________________________________________
Contact Name: ______________________________________________________________
Address: ___________________________________________________________________
City: ____________________________ BC: ________ Postal Code: __________________
Telephone: ____________________
Fax: __________________________________
E-mail: ____________________________________________________________________
List of Members Attending Show (for name badges)
_______________________________
_______________________________
_______________________________
_______________________________
_______________________________
_______________________________
_______________________________
_______________________________
7
Room
Booth Size
Sq Ft
Number
Booth Cost
8’ x 10’
80
$400.00
6’ x 10’
60
$300.00
Minoru Grand Ballroom Foyer
(2 booths only)
8’ x 10’
80
$400.00
Minoru Grand Ballroom Foyer
4’ x 10’
40
$200.00
Westminster Salon
8’ x 10’
80
$400.00
Cedarbridge
8’ x 10’
80
$400.00
Cedarbridge
6’ x 10’
60
$300.00
Westminster Salon & Cedarbridge Foyer
4’ x 8’
32
$160.00
Westminster Salon & Cedarbridge Foyer
(1 booth only)
4’ x 10’
40
$200.00
Exhibitor Hotel Room
n/a
222
$600.00
Exhibitor Double Size Room (Room 108)
n/a
792*
$1,500.00
Total Cost
TOTAL BOOTH COST (transfer to Fee Summary page) $
*total square footage of the room
Booth Requests/Comments: ______________________________________________________________
IMPORTANT: All exhibitor hotel rooms include the furniture in the table below. If you would like to remove
furniture, note there is a cost to do so. Please indicate which furniture you would like removed by checking
the appropriate space and tallying the removal cost. Unless you let us know otherwise, we will ask the hotel to
remove the bed.
Furniture
Removal Cost
 if requesting removal
Total Cost
Sofa (Room 108 Only)
$85.00
Drawer Stand
$40.00
Writing desk including desk lamp
$55.00
Television
$45.00
Night Stand
$35.00
Easy Chair
$35.00
Side table
$25.00
Office chair
$20.00
Floor lamp
$20.00
Table lamp
$20.00
Fridge
$35.00
Bench Stool
$20.00
TOTAL FURNITURE REMOVAL COST (transfer to Fee Summary page) $
8
ADVERTISING
The Show Book lists the many Agents involved in the show, along with their products and contact
details. Ad space is allocated on a first come, first serve basis. Every retailer attending the show
receives this booklet. If buying ad space, please complete this page.
Space
Size
Cost
1/2 Page (black & white)
Full Page (black & white)
1st Page (black & white)*
Inside Front cover (colour)*
Inside back cover (colour)*
Outside back cover (colour)*
Logo shading on appointments page
(black & white)
Logo shading on agency page (black
& white)
Full page ad beside appointments
page (black & white)
Back of page with tabs/full page
(black & white)
Bookmark
both sides (black & white)
Bookmark both sides, (colour)
4.75” wide x 3.875” tall (no bleed)
4.75” wide x 8” tall (no bleed)
Qty
Total Cost
$140.00
$220.00
$230.00
$250.00
$250.00
$275.00
$80.00
$55.00
$230.00
1 3/4"x 9 1/2”
1 3/4"x 9 1/2”
$260.00
$700.00
$1020.00
TOTAL AD COST (transfer to Fee Summary page) $
*only one spot available – allocated on a first come, first serve basis.
If you selected an ad placement that only has one spot available, please indicate your 1 st and 2nd
choice of ad space in case your first choice is not available.
NAME OF ADVERTISER: _____________________________
1st CHOICE OF AD SPACE: ____________________________
2nd CHOICE OF AD SPACE: ___________________________
Advertisement Special!
Purchase space for 2 ads, deduct $20.00
from the price of each ad.
Purchase space for 3 ads, deduct
$30.00 from the price of each ad.
THE FOLLOWING ARE THE SPECIFICATIONS FOR SUPPLYING ARTWORK FOR THE SHOW BOOK:
Please refer to the size of the ad purchased for specific dimensions. All artwork must be supplied
print-ready as:

A high resolution file including .pdf, .tif, .eps, or

Indesign file (including fonts and supporting artwork)

All artwork must be at 300 dpi and 100% actual size.

We accept artwork on DVD, CD or Zip Disk or via email at loreecampbell@shaw.ca
Print-Ready Artwork deadline is December 13, 2011.
9
EXAMPLE OF THE SHOWBOOK
Cover Page
Showbook
List of Product
Lines Represented
Agency Listings
10
FEE SUMMARY
Booth Cost (see p 8)
$
Furniture Removal Cost (see p 8)
$
Show Fee
$
Advertising in Show Book (see p 9)
$
2012 Membership Dues ($105.00) for renewing members.
$XXXXXXX
450.00
New Members pay $258.75 join fee plus $105.00 yearly membership dues (see p 12) $XXXXXXX
Subtotal
$
5% Discount if paying by cheque only*
(option to pay by cheque only if form and payment is received by December 2, 2011).
Late registrants must pay by credit card.
-$
Subtotal (to calculate HST based on this amount)
$
12% HST (please calculate)
$
Total
$
[ ] I AM ENCLOSING A CHEQUE FOR:
$ _______________
*5% discount for payment by cheque – on your payment just total your expenses, deduct 5% and then add
the tax – cheques must be received with your application to exhibit and no discount will apply if the cheque
is returned NSF and must be replaced.
[ ] PLEASE CHARGE MY CREDIT CARD:
[ ] MasterCard
[ ] Visa
Credit Card Number: ________________________________________________
Expiry Date (MM/YY): __________________ CVD # (3 digits on back of card): ________
Name of Cardholder: ________________________________________________
Signature: _________________________________________________________
Payment MUST accompany this form;
otherwise it will not be processed and booths will not be allocated.
TO SEND IN YOUR REGISTRATION:
If paying by credit card please fax to: (604) 681-2503 – or mail to address below.
If paying by cheque, please make cheque payable to B.C.S.R.A and mail to:
BCSRA c/o Venue West Conference Services
Suite 100 – 873 Beatty Street, Vancouver, BC V6B 2M6
11
NEW MEMBER APPLICATION
PLEASE FILL IN THIS APPLICATION ONLY IF YOU ARE A NEW MEMBER OF THE BCSRA
Please type or print:
Name of Agency: _________________________________________________________
Address: ________________________________________________________________
City: _______________________________ Postal Code: _________________________
Telephone: __________________________ Fax: ________________________________
E-Mail: __________________________________________________________________
Name of Principal Contact: __________________________________________________
How long have you traveled the Province of B.C.?________________________________
Lines Represented: ________________________________________________________
________________________________________________________________________
________________________________________________________________________
Three References (i.e. retailers you have been doing business with for the last 6 months)
1. Name: ____________________________Phone: ______________________________
2. Name: ____________________________Phone: ______________________________
3. Name: ____________________________Phone: ______________________________
Signature of Representative: ______________________________
Date:_________________
12
SHOW RULES & REGULATIONS
* Signed form must be submitted with show application
Agency Name: __________________________________
* All members must bring to the attention of the Rules & Regulations Committee any violation of
rules by any member.
In signing the Market Rules & Regulations, association members and staff agree:
1. SHOW FEES: To pay all show fees and fines prior to the Buymart (including membership dues for the
current year).
2. To remain at the market for the entire duration of the show.
3. Not to solicit buyers in the corridors, elevators, lobby or other areas of the market. Models and staff
are not permitted to wear samples with hang tags outside these garments, outside the confines of the
showroom floor.
4. To register and set up at the Sheraton Vancouver Airport at the prescribed move in time for each
Buymart.
5. To register all complaints to the Committee and not directly to the convention centre.
6. Not to swap booths with others, thereby upsetting the schedule and program.
7. IDENTIFICATION BADGES: To wear name badges at all times during the market. To have no individual
in any booth without a B.C.S.R.A. identification tag during market hours.
8. To exhibit only those lines which are registered and fees paid in full.
9. To give courteous reception and allow entry to their booths at any time during the market of an
authorized B.C.S.R.A. Agent or Board member.
10. To not hold mass entertainment events during the market or 48 hours prior to the market, unless
having prior approval from the show committee.
11. ANNUAL GENERAL MEETING: To attend the AGM (at least one member per agency).
12. To competitors being barred from each other’s booths unless invited.
13. BOOTH SIGNS: To use booth signs furnished by B.C.S.R.A. The sign is the property of B.C.S.R.A. No
sign changes will be made without authorization. No signs are permitted in the aisles. Signs will be
uniform for all participants. If a sign is damaged or defaced, the cost of the sign will be billed to the
agent/sales representative.
14. ALCOHOL: To not serve alcoholic beverages during the market business hours. Participants should
adhere to market decorum and conduct themselves in a professional business like and ethical manner
during the course of the market.
15. SMOKING: To note that smoking is not permitted indoors at the Sheraton Vancouver Airport.
16. ADVERTISING: To not display samples, posters, banners or any other form of advertising outside their
booth space.
17. To refer all press inquiries to a BCSRA Board executive who will be the official spokesperson for
B.C.S.R.A.
18. To accept full responsibility and liability for losses, damages, and claims arriving out of injury or
damage to exhibitor’s displays, equipment and other property brought upon the premises of the
convention centre and shall indemnify and hold harmless their employees from any and such losses,
damages and claims.
19. SHOW HOURS: To vacate the show on the date and time specified by the B.C.S.R.A.
20. To allow full power to the Show Committee to interpret and/or amend these rules and to make any
additional rules and regulations which, in its discretion, shall be in the best interest of the market.
13
I do hereby agree to observe the above rules and agree to pay, without recourse or contention, any fine
imposed upon me for any infractions of these rules, and not to exceed $300.00, or upon several
convictions, expulsion from this and/or future Shows.
Signature:
Date:
No application will be considered unless signed by the member.
14
DIRECTIONS AND TRANSPORTATION TO SHERATON VANCOUVER AIRPORT
Driving Directions:
From East
 Proceed west on Highway 91.
 Continue West on Alderbridge.
 Turn left on Minoru Boulevard.
 Turn right on Westminster Highway.
 Turn right into the hotel parking lot.
From Vancouver International Airport
 Proceed east on Grant McConachie Way.
 Take the Richmond City Centre Exit.
 Proceed over the bridge.
 Turn right on No. 3 Road South.
 Turn right on Westminster Highway.
 Turn left into hotel parking lot.
From the United States
 Proceed north on Highway 99.
 Continue west on Westminster Highway.
 Turn right into the hotel parking lot.
From Vancouver
 Proceed south on Granville over the Arthur Lang Bridge.
 Continue south on Russ Baker Way.
 Turn left on Westminster Highway.
 Turn left into the hotel.
24 Hour Complimentary Hotel Shuttle Bus to the Sheraton Vancouver Airport
The shuttle runs every half hour to and from the Hotel. Pickup from the airport is at 15 minutes past
and 45 minutes past the hour. Departure from the hotel is on the hour and half past the hour. For
more information, contact (604) 273-7878.
15
ACCOMMODATION AT THE SHERATON VANCOUVER AIRPORT
We have set aside a room block with Sheraton Vancouver Airport. To ensure that you receive the
guaranteed rate of $135 per night plus tax (Traditional King/Double) or $165 per night plus tax
(Club King), please book by 4 p.m., Dec. 22, 2011. Please note that room cancellations are
required by 4 p.m. on date of arrival.
All Traditional rooms include:
 Equipped with high-speed internet at a cost ($10.95 per day + taxes)
 In-suite fridge, coffee maker, iron and ironing board
 Access to the fitness facility, outdoor whirlpool, and outdoor heated pool
Club King Rooms include:
 Equipped with high-speed internet at a cost ($10.95 per day + taxes)
 In-suite fridge, coffee maker, iron and ironing board
 Access to the fitness facility, outdoor whirlpool, and outdoor heated pool
 Continental breakfast and evening hors d’oeuvres in the Club Lounge
The Sheraton Club Level accommodations and an exclusive Club Lounge is a signature offering to
the property, providing deluxe accommodations for business and leisure guests, as well as
additional services and amenities. The three club floors offer a place where guests can be
productive, catch up with friends, enjoy complimentary breakfast or help themselves to some
afternoon snack.
Please contact the hotel directly to book your room and mention that you have a group rate with
the BC Sports Rep Association.
Sheraton Vancouver Airport
7551 Westminster Highway
Richmond, B.C.
Phone: (604) 273-7878/1-800-325-3535 (Toll free number)
16
BC SPORTS REP
ASSOCIATION
SERVICE
CONTRACTOR
CONTACT:
LEVY SHOW SERVICE INC.
12340 Horseshoe Way
Richmond, BC V7A 4Z1
Tel: 604 277 1726
Fax: 604 277 1736
LOCATION:
Sheraton Vancouver Airport Hotel
7551 Westminster Hwy.
Richmond, BC V6X 1A3
EXHIBITOR MOVE-IN:
Sunday, January 15, 2012
11:00 am – 6:00 pm
EXHIBITION DATES:
Monday, January 16, 2012
Tuesday, January 17, 2012
Wednesday, January 18, 2012
9:00 am - 6:00 pm
9:00 am – 6:00 pm
9:00 am – 5:00 pm
EXHIBITOR MOVE-OUT:
Wednesday, January 18, 2012
5:00 pm – 9:00 pm
BOOTH EQUIPMENT:
each 8' X 10' booth space comes with the following:
! 8' high drapery backwall – hunter green
! 3' high drapery sidewalls – hunter green
** Please note facility floor is carpeted**
If you require additional furnishings or services
please complete and return the appropriate
enclosed order form(s).
DISCOUNT PRICE
DEADLINE:
In order to receive the discount rates listed on the
enclosed order forms, your PAID order is to be
received by January 3, 2012.
SHIPPING:
If you require advance or on-site receiving for freight,
or have other shipping questions, please review the
Material Handling Order Form or contact our Material
Handling Department at 1 888 681 9333,
attn: Corey Crawford.
We want you to have a successful show. If we can be of assistance, please call the Levy Show
Service Exhibitor Services Department at 604 277 1726.
HEAD OFFICE
12340 Horseshoe Way
Richmond, BC
Canada, V7A 4Z1
Fax: 604 277 1736
Telephone: 604 277 1726
Email: operations@levyshow.com
BC SPORTS REP ASSOCIATION
January 16 - 18, 2012
Richmond, BC
PAYMENT & CREDIT CARD CHARGE AUTHORIZATION FORM
COMPANY
BOOTH NUMBER
ADDRESS
street
PHONE
city
FAX
state/province
P/O Number
AUTHORIZED CONTACT SIGNATURE
zip/postal code
E-MAIL
AUTHORIZED CONTACT - PLEASE PRINT
x
country
DATE
All orders are regulated
by LSS Payment Terms
& Conditions as well as
Material Handling Terms
& Conditions.
PAYMENT INFORMATION
VISA
EXPIRY
DATE
CHEQUE
MASTERCARD
ACCOUNT
NUMBER
CORPORATE
PERSONAL
CARDHOLDER’S BILLING ADDRESS
CARDHOLDER’S SIGNATURE
x
city
state/province
zip/postal code
country
CARDHOLDER’S NAME - PLEASE PRINT
Please complete the information requested and return payment in full with this form and your orders. You may
choose to pay by credit card and/or bank cheque, however, we require your credit card authorization to be on file
with LSS. For your convenience, this form will be used as your authorization to charge any additional amounts
incurred by you or your show representative, including material handling and labour charges.
CALCULATION OF ORDER FORMS
TOTAL FROM EACH ORDER FORM
Table, Chair & Carpet Rental Order Form ..............................................................
Accessories Rental Order Form...............................................................................
$
$
Furniture Rental Order Form....................................................................................
$
Gondola Special Rental Order Form........................................................................
$
Exhibit Booth Cleaning Order Form .........................................................................
$
Electrical & Lighting Order Form ..............................................................................
$
Labour Order Form & Invoice ..................................................................................
$
Material Handling Order Form .................................................................................
$
Other LSS Services .................................................................................................
$
FULL PAYMENT IN CANADIAN FUNDS
$
To simplify payment, send one cheque payable to Levy Show Service Inc. for the entire amount or note the amount to
be charged to your credit card.
Charge my credit card in the amount of
Cheque no.
Dated
in the amount of
$
$
CREDIT CARD AUTHORIZATION 2012.cdr
HEAD OFFICE
12340 Horseshoe Way
Richmond, BC
Canada, V7A 4Z1
Fax: 604 277 1736
Telephone: 604 277 1726
January 16 - 18, 2012
Richmond, BC
TABLE, CHAIR, & CARPET RENTAL ORDER FORM & INVOICE
TABLES
CHAIRS
Standard Total
Qty. Discount
Rate
Rate
Description
TABLES
30” HEIGHT
4’ x 2’ Skirted
75.00
93.00
6’ x 2’ Skirted
75.00
93.00
8’ x 2’ Skirted
75.00
93.00
Fourth side of table skirted
33.00
43.00
56.00
73.00
8’
Unskirted table
Blue
Red
Hunter Green
6’
4’
Silver
Burgundy
White
Standard Total
Qty. Discount
Rate
Rate
Description
FABRIC SLED BASE
CHAIR - GREY
39.00
50.00
FABRIC
ARMCHAIR - GREY
73.00
93.00
10.00
17.00
62.00
80.00
FOLDING
CHAIR
Black
TABLES
40” COUNTER HEIGHT
PADDED BAR
STOOL - BLACK
4’ x 2’ Skirted
102.00
133.00
6’ x 2’ Skirted
113.00
147.00
8’ x 2’ Skirted
126.00
164.00
37.00
48.00
65.00
85.00
DRAPE
(Includes installation and removal)
__________ lin. ft. of 3’ high drape
Fourth side of table skirted
8’
Unskirted table
Blue
Red
6’
Silver
4’
White
Black
__________ lin. ft. of 8’ high drape
Hunter Green
CARPET SELECTIONS
Discount Standard
Rate
Rate
Description
Size -
10 ft. X 10 ft.
109.00
143.00
10 ft. X 20 ft.
218.00
286.00
$6.50/ft
Total
Blue
Red
Hunter Green
Burgundy
COMPLEMENTS
Quantity
$9.10/ft
$8.75/ft $12.25/ft
Silver
White
Black
(Also see Accessories Form)
Description
Discount Standard
Rate
Rate
Total
Rolling Coat Rack
* order by December 30/11
** no orders after Dec. 30/11
(no onsite orders)
Other sizes in 10’ x 10’ increments only.
Calculate sq. ft. X price per sq. ft.
*47.00
n/a
Waste basket
19.00
24.00
Tropical plants - 3’- 4’
84.00
110.00
Potted flowers
48.00
64.00
Size _________ ft. x _________ ft.
= ______________________ sq. ft.
1.09
1.43
Custom cut size.
Calculate sq. ft. x price per sq. ft.
Size _________ ft. x _________ ft.
COST SUMMARY
= ______________________ sq. ft.
Blue
Black
Red
Burgundy
2.75
3.60
Hunter Green
Grey
RATE ADJUSTMENT
(OFFICE USE ONLY)
25% CANCELLATION FEE
(OFFICE USE ONLY)
SUBTOTAL
A surcharge may be applied for damages incurred after installation.
EXHIBITOR INFORMATION
H.S.T. 12%
TOTAL
COMPANY
CONTACT
BOOTH#
PLEASE REFER TO THE PAYMENT & CREDIT CARD CHARGE AUTHORIZATION FORM
**ORDERS WILL NOT BE PROCESSED WITHOUT PAYMENT**
STANDARD RATE will be applied to all orders not received
and paid in full by January 3, 2012. We reserve the
right to adjust orders calculated incorrectly.
A 25% CANCELLATION FEE will be applied to all orders
received and then cancelled. If full service has been provided then
100% of original fee will be applied. HST#R103315057
TABLE-CHAIR & CARPET .cdr
Accessories
ALUMINUM FOLDING
LITERATURE RACK
WIRE LITERATURE RACK
(BLACK)
WASTE BASKET
BAR FRIDGE
(COLOURS VARY)
CHROME SIGN HOLDER
COUNTER
(WHITE OR BLACK)
CHROME BAG HOLDER
TABLE TOP PLEXI DRAW BOX
(TABLE NOT INCLUDED)
POP-UP BOOTH
JEWELRY CASE
(WHITE)
SHOW CASE
(WHITE)
COAT TREE
ALUMINUM EASEL
FABRIC POSTER BOARD
(HORIZONTAL OR VERTICAL)
HEAD OFFICE
12340 Horseshoe Way
Richmond, BC
Canada, V7A 4Z1
Fax: 604 277 1736
Telephone: 604 277 1726
January 16 - 18, 2012
Richmond, BC
ACCESSORIES RENTAL ORDER FORM & INVOICE
ACCESSORIES
Description
DISPLAY UNITS
Standard Total
Qty. Discount
Rate
Rate
ALUMINUM EASEL
Fits sign sizes:
LEVY
ALUMINUM FOLDING
LITERATURE RACK
132.00
Standard Total
Qty. Discount
Rate
Rate
Description
173.00
64.00
84.00
69.00
90.00
492.00
645.00
174.00
228.00
22” x 28”
24” x 36”
28” x 44”
(with clear plexi dividers)
- double wide rack available
please ask for rate
CHROME
SIGN HOLDER
22” x 28”
WIRE LITERATURE
RACK
20 pockets for
8.5” x 11” material
102.00
134.00
POP-UP BOOTH
8 ft. Fabric Panels
Velcro compatible
Light fixtures $95.00/per
(set of two)
Black
FABRIC
POSTER BOARD
CHROME BAG
HOLDER
57.00
75.00
4’ x 8’ grey fabric
covered both sides
Horizontal (shown)
Vertical
COUNTER UNITS
COAT TREE
WASTE BASKET
57.00
75.00
19.00
24.00
Standard Total
Qty. Discount
Rate
Rate
White
White
COUNTER
216.00 283.00
Sliding doors & storage shelf
20” x 40” x 40” tall
Black
Black
294.00 385.00
Lock ($20.00 each)
Description
JEWELRY CASE
One shelf
280.00
367.00
291.00
381.00
270.00
354.00
20” x 40” x 40” tall
Lock ($20.00 each)
Lights ($20.00 each)
162.00
BAR FRIDGE
SHOW CASE
212.00
Two shelves
.
20” x 40” x 40” tall
Lock ($20.00 each)
Lights ($20.00 each)
TABLE TOP PLEXI
DRAW BOX
93.00
122.00
COMPUTER COUNTER
White
base - 20” x 28” x 40” tall
12” keyboard extension
Sliding doors
12” x 12” x 12” tall
Lock ($20.00 each)
COST SUMMARY
COMPANY
CONTACT
BOOTH#
RATE ADJUSTMENT
(OFFICE USE ONLY)
(OFFICE USE ONLY)
SUBTOTAL
H.S.T. 12%
TOTAL
and paid in full by January 3, 2012. We reserve the right
to adjust orders calculated incorrectly.
ACCESSORIES 2012.cdr
Furniture
LEATHER SOFA
(BLACK)
LEATHER LOVESEAT
(BLACK)
LEATHER LOUNGE CHAIR
(BLACK)
PADDED HIGHBACK CHAIR
(GREY)
FABRIC STENO CHAIR
(BLACK)
LEATHER EXECUTIVE CHAIR
(BLACK)
FABRIC HIGHBACK SWIVEL STOOL
(GREY)
FOLDING CHAIR
(BLACK)
FABRIC SLED BASE CHAIR
(GREY)
PADDED BAR STOOL
(BLACK)
ROUND PEDESTAL TABLE
(WHITE, BLACK OR OAK)
WOOD COFFEE
TABLES
HEAD OFFICE
12340 Horseshoe Way
Richmond, BC
Canada, V7A 4Z1
Fax: 604 277 1736
Telephone: 604 277 1726
January 16 - 18, 2012
Richmond, BC
FURNITURE RENTAL ORDER FORM & INVOICE
ROUND PEDESTAL TABLES
LOUNGE FURNITURE
Standard Total
Qty. Discount
Rate
Rate
Description
LEATHER SOFA BLACK
410.00
537.00
LOVESEAT BLACK
323.00
423.00
LOUNGE CHAIR BLACK
205.00
White
FABRIC
STENO CHAIR
LEATHER EXECUTIVE
CHAIR - BLACK
Black
Oak
ROUND PEDESTAL TABLE
30” Diameter
269.00
17” Coffee Table Height - white
71.00
93.00
17” Coffee Table Height - black
82.00
107.00
117.00
153.00
27” Table Height - white
77.00
101.00
27” Table Height - black
88.00
115.00
130.00
170.00
40” Counter Height - white
82.00
107.00
40” Counter Height - black
96.00
126.00
142.00
186.00
143.00
187.00
17” Coffee Table Height - oak
CHAIRS
FABRIC
ARMCHAIR - GREY
Standard Total
Qty. Discount
Rate
Rate
Description
73.00
75.00
109.00
93.00
98.00
143.00
27” Table Height - oak
40” Counter Height - oak
FABRIC HIGHBACK
SWIVEL STOOL - GREY
130.00
170.00
WOOD COFFEE
TABLE
48” x 24” x 16” high
FOLDING
CHAIR
10.00
WOOD END
TABLE
17.00
107.00
140.00
22” x 20” x 19” high
FABRIC SLED BASE
CHAIR - GREY
39.00
50.00
COMPANY
PADDED BAR
STOOL - BLACK
PADDED
HIGH BACK STOOL
62.00
80.00
107.00
140.00
CONTACT
BOOTH#
COST SUMMARY
RATE ADJUSTMENT
(OFFICE USE ONLY)
(OFFICE USE ONLY)
SUBTOTAL
H.S.T. 12%
TOTAL
FURNITURE 2012.cdr
HEAD OFFICE
11160 Silversmith Place
Richmond, BC
Canada, V7A 5E4
Fax: 604 277 1736
Telephone: 604 277 1726
January 16 - 18, 2012
Richmond, BC
GONDOLA SPECIAL RENTAL ORDER FORM & INVOICE
SHOW SPECIAL $210.00
(order by December 30, 2011, no later)
Qty
GONDOLA SPECIAL
Discount
$210.00
Standard
n/a
8’ x 3’ Octanorm (Pegboard)
Hooks not included.
SPECIAL INSTRUCTIONS
COST SUMMARY
RATE ADJUSTMENT
(OFFICE USE ONLY)
(OFFICE USE ONLY)
SUBTOTAL
H.S.T. 12%
COMPANY
TOTAL
CONTACT
BOOTH#
received then cancelled. If full service has been provided then
GONDOLA SPECIAL.cdr
HEAD OFFICE
12340 Horseshoe Way
Richmond, BC
Canada, V7A 4Z1
Fax: 604 277 1736
Telephone: 604 277 1726
January 16 - 18, 2012
Richmond, BC
EXHIBIT BOOTH CLEANING ORDER FORM & INVOICE
SERVICES
OUR SERVICES INCLUDE THE FOLLOWING:
EXHIBIT VACUUMING
GENERAL HOUSEKEEPING
EMPTYING OF WASTEBASKETS
DISCOUNT RATE
TOTAL SQUARE FEET OF BOOTH SPACE
DAYS REQUIRED
Prior To Show Opening
After Second Day
TOTAL
After First Day
After Third Day
X $0.44 =
X
100 Square Feet Minimum Order
RATE
Total Number of Days
STANDARD RATE & ON-SITE ORDERS
TOTAL SQUARE FEET OF BOOTH SPACE
DAYS REQUIRED
Prior To Show Opening
After Second Day
TOTAL
After First Day
After Third Day
X $0.54 =
X
100 Square Feet Minimum Order
RATE
Total Number of Days
ADDITIONAL INFORMATION
General vacuuming of the show floor aisles is provided, however,
cleaning of your exhibit area is not included in your exhibit space
rental.
If you have any questions or need assistance with any items
not listed, please contact our exhibits department.
All carpets ordered from us are installed clean for your use.
However, you may order cleaning services for debris created
during set-up and show hours.
A surcharge may be applied for any damage and or staining of
exhibit space.
Please indicate on the lines below any special cleaning requests or
instructions you may have.
COST SUMMARY
(OFFICE USE ONLY)
(OFFICE USE ONLY)
SUBTOTAL
H.S.T. 12%
COMPANY
CONTACT
RATE ADJUSTMENT
BOOTH#
TOTAL
CLEAN 2012.cdr
HEAD OFFICE
12340 Horseshoe Way
Richmond, BC
Canada, V7A 4Z1
Fax: 604 277 1736
Telephone: 604 277 1726
January 16 - 18, 2012
Richmond, BC
ELECTRICAL & LIGHTING ORDER FORM & INVOICE
ELECTRICAL SERVICE
Description
Quantity
Discount Rate
Standard Rate
115 Volt duplex outlet
750 Watts
7 ½ Amps
83.00
117.00
115 Volt duplex outlet
1500 Watts
15 Amps
104.00
145.00
208 Volt service single phase
15 Amps
193.00
271.00
20 Amps
214.00
300.00
30 Amps
238.00
333.00
40, 50, 60 Amps
362.00
506.00
208 Volt service three phase
15 Amps
259.00
363.00
20 Amps
338.00
472.00
30 Amps
422.00
591.00
60, 100, 200 Amps
500.00
700.00
Tie in service, additional labour charge ½ hour minimum
Total
On Request
LIGHTING SERVICE (Does NOT include electrical service)
Double light unit (for drapery booths)
two x 150 Watts
81.00
114.00
Armlight with 150 watt bulb (for hardwall booths)
78.00
110.00
Extension Cord
30.00
41.00
Power Bar
40.00
57.00
COST SUMMARY
RATE ADJUSTMENT
(OFFICE USE ONLY)
(OFFICE USE ONLY)
SUBTOTAL
COMPANY
H.S.T. 12%
CONTACT
BOOTH#
TOTAL
ELEC 2012 .cdr
HEAD OFFICE
12340 Horseshoe Way
Richmond, BC
Canada, V7A 4Z1
Fax: 604 277 1736
Telephone: 604 277 1726
January 16 - 18, 2012
Richmond, BC
LABOUR ORDER FORM & INVOICE
SUPERVISION SERVICES
(Please indicate desired service)
LEVY SHOW SERVICE INC. SUPERVISED
MOVE IN
MOVE OUT
LEVY SHOW SERVICE INC. WILL SUPERVISE
labour to unpack and install display before exhibitor arrival at show site
and/or dismantle and pack display after show closing.
A 25% ($35.00 minimum) Surcharge will be added to the
labour rates below for this professional supervision.
EXHIBITOR SUPERVISED
MOVE IN
MOVE OUT
EXHIBITOR WILL SUPERVISE
the labourers provided by Levy Show Service Inc. for the installation
and/or dismantle of the exhibit.
Supervisor’s name _________________________________________
Labour will be dispatched to your booth space at the time specified.
Please ensure that your supervisor is present as hourly labour
charges will begin at start time indicated below.
LABOUR RATES
REGULAR TIME
8:00 AM - 4:00 PM Monday to Friday
$81.00 per Hour
OVER TIME
4:00 PM - 6:00 PM Monday to Friday,
8:00 AM - 4:00 PM Saturday
$110.00 per Hour
DOUBLE TIME
All other hours including Sundays
and Statutory Holidays
$141.00 per Hour
ESTIMATED INSTALLATION REQUIREMENTS
minimum charge for labour is one (1) hour per
REGULAR TIME _____ Labourers _____Hours $81.00 per Hour $__________ Total A
labourer. Labour thereafter is charged in one-half
(½) hour increments.
Date Required
OVER TIME
_____ Labourers _____Hours $110.00 per Hour $__________ Total
DOUBLE TIME
_____ Labourers _____Hours $141.00 per Hour $__________ Total Start Time
ESTIMATED DISMANTLE REQUIREMENTS
REGULAR TIME _____ Labourers _____Hours $81.00 per Hour $__________ Total A minimum charge for labour is one (1) hour per
labourer. Labour thereafter is charged in one-half
(½) hour increments.
Date Required
OVER TIME
_____ Labourers _____Hours $110.00 per Hour $__________ Total
DOUBLE TIME
_____ Labourers _____Hours $141.00 per Hour $__________ Total Start Time
INBOUND FREIGHT INFORMATION
Carrier
Date Shipped
Number of Pieces
Weight
Pro Number
Arrival Date (Target)
Loose Display
Crated Display
COST SUMMARY
RATE ADJUSTMENT
(OFFICE USE ONLY)
CANCELLATION FEE
(OFFICE USE ONLY)
TOTAL ESTIMATED LABOUR
Quantity of Ladders Required (Optional)
SUPERVISION 25% ($35.00 min.)
SUBTOTAL
COMPANY
H.S.T. 12%
CONTACT
BOOTH#
TOTAL
TERMS & CONDITIONS Gratuities in any form, including cash,
gifts or labour hours for work not actually performed are prohibited.
We reserve the right to adjust orders calculated incorrectly.
CANCELLATION FEE A one (1) hour “per person, per
hour” charge will be applied for all canceled labour orders.
HST #R103315057
LABOUR 2012.cdr
DEFINITIONS
“Levy Show Service Inc” (”LSS”), and any sub-contractors affiliated within the show. The term EXHIBITOR shall be construed within the
meaning of this contract as the EXHIBITOR and/or its employees, agents, representatives, and/or any Exhibitor Appointed Contractor
(E.A.C.).
PAYMENT TERMS
Full payment, including any applicable tax, is due in advance or at show site. All payments must be in CDN. or U.S. Funds and all cheques
must be drawn on a Canadian or U.S. Bank. Orders received without advance payment or after the deadline date will incur additional [After
Deadline] charges as indicated on each order form. All materials and equipment are on a rental basis for the duration of the show or event
and remain the property of LSS except where specifically identified as a sale. All LSS rentals include delivery, installation and removal from
EXHIBITOR’s booth. In case of cancellation, a one-hour “per person, per hour” charge will be applied to all labour orders that are not
canceled in writing at least 24 hours prior to the scheduled start time. If services have already been provided at the time of cancellation
100% of original fee will be applied. It is the EXHIBITOR’S responsibility to advise LSS Exhibitor Services personnel of any problem with
any order, and to check invoices for accuracy prior to the close of the exhibit. If EXHIBITOR is exempt from payment of sales tax, LSS
requires a British Columbia or Federal tax exemption number. For EXHIBITORS, LSS requires 100% prepayment of advance orders, and
any orders or services placed at show site must be paid at the show. For all others, should there be any pre-approved unpaid balance after
the close of the show, terms will be net, due and payable in CANADA, upon receipt of invoice. In the event of any dispute between
EXHIBITOR and LSS relative to any loss, damage, or claim, such EXHIBITOR shall not be entitled to and shall not withhold payment, or any
partial payment, or any partial payment, due to LSS relative to any services, as an offset against the amount of any alleged loss or damage.
Any claim against LSS shall be considered a separate transaction, and shall be resolved on its own merits. LSS reserves the right to
charge EXHIBITOR for the difference between the EXHIBITOR’s estimate of charges and the actual charges incurred by the EXHIBITOR,
or for any charges that LSS may be obligated to pay on behalf of the EXHIBITOR, including without limitation, any shipping charges.
LABOUR PROVIDED UNDER THE SUPERVISION OF LSS
RESPONSIBILITIES
LSS shall be responsible for the performance of labour provided under this option. LSS cannot assume responsibility for any acts of, or loss
to, persons, parties and/or other contracting firms not under LSS’s direct supervision and control. In no event shall LSS be liable for loss or
damage caused by delay in labour beginning work when EXHIBITOR requests labour to begin later than the start of the working day. LSS
shall not be responsible for loss, delay or damage due to strike, lockouts, and/or work stoppages, or other causes beyond LSS’s reasonable
control.
INDEMNIFICATON
LSS agrees to indemnify, hold harmless, and defend EXHIBITOR from and against any and all demands, claims, causes of action, fines,
penalties, damages, liabilities, judgments, and expenses (including but not limited to reasonable attorneys’ fees and investigation costs) for
bodily injury, including any injury to LSS employees, or property damage arising out of work performed by labour provided by and
supervised by LSS, except when EXHIBITOR exercises direction and/or control over the work being performed.
LABOUR PROVIDED UNDER THE SUPERVISION OF EXHIBITOR
RESPONSIBILITIES
EXHIBITOR shall be responsible for the performance of labour provided under this section. It is responsibility of EXHIBITOR to supervise
labour secured through LSS in a reasonable manner as to prevent bodily injury and/or property damage and also to direct them to work in a
manner that is in compliance with LSS Safe Work Rules and/or Federal, Province and Local ordinances, rules and/or regulations, including
but not limited to Show or Facility Management Rules and/or Regulations. It is the responsibility of the EXHIBITOR to check in with the
Service Desk to pick up labour, and to return to the Service Desk to release labour when the work is completed.
CONDITIONS
The terms and conditions set forth below become part of the contractual agreement between Levy Show Service Inc and you, the
EXHIBITOR. Acceptance of said terms and conditions will be construed when any of the following conditions are met:
~ WHEN THE METHOD OF PAYMENT FORM IS SIGNED; OR
~ WHEN AN ORDER FOR LABOUR, SERVICES, AND/OR RENTAL EQUIPMENT IS PLACED BY AN EXHIBITOR WITH LEVY SHOW
SERVICE INC.; OR
~ WHEN WORK IS PERFORMED ON BEHALF OF EXHIBITOR BY LABOUR SECURED THROUGH LEVY SHOW SERVICE INC.
TERMS &
PAY M E N T & L A B O U R
INDEMNIFICATION
EXHIBITOR agrees to indemnify, hold harmless, and defend LSS from and against any and all demands, claims, causes of action, fines,
penalties, damages, liabilities, judgements, and expenses (including but not limited to reasonable attorneys’ fees and investigation costs)
for bodily injury, including any injury to LSS employees, and/or property damage arising out of work performed by labor provided by LSS but
supervised by EXHIBITOR. Further, EXHIBITOR’s indemnification of LSS includes any and all violations of Federal, Province or Local
ordinances, “Show Regulations and/or Rules” as published and/or set forth by Facility or Show Management, and/or directing labour
provided by LSS to work in a manner that violates any of the above rules, regulations, and/or ordinances.
IMPORTANT
PLEASE REFER TO LSS’s MATERIAL HANDLING TERMS AND CONDITIONS FORM AS THEY RELATE TO MATERIAL HANDLING
SERVICES. CONTRACTUAL TERMS DEPEND ON THE NATURE OF SERVICES SECURED BY EXHIBITOR THROUGH LSS.
TERMS & CONDITIONS MAY VARY FOR EACH TYPE OF SERVICE ORDERED THROUGH LSS.
LABOUR TERMS CONDITIONS 2012.cdr
HEAD OFFICE
12340 Horseshoe Way
Richmond, BC
Canada, V7A 4Z1
Fax: 604 277 1736
Telephone: 604 277 1726
January 16 - 18, 2012
Richmond, BC
MATERIAL HANDLING ORDER FORM & INVOICE
This form must be sent prior to shipping for your shipment to be off loaded and signed for at show-site.
Shipments arriving at different dates or times will be billed individually and weights will not be consolidated.
When recording weight, round up to the next one hundred (100)lbs. Example: 445 lbs = 500 lbs
NOTE: for shipments requiring customs clearance, please see the Official Customs Broker information.
ADVANCE RECEIVING
Number of
pieces
Description
(cartons, crates, pallets, etc.)
EXAMPLE:
6
Total weight in lbs. - min. 200 lbs
(round up to the next 100 lbs)
E X A M P L E
800 LBS
CRATES
Rate
$80.00/100 lbs
Total
charges
$80.00 / 100
$ 640.00
FOR ADVANCE RECEIVING PLEASE HAVE YOUR SHIPMENTS SENT TO THE FOLLOWING ADDRESS:
3985 Still Creek Avenue
Burnaby, BC V5C 4E2
BETWEEN December 14, 2011 and January 11, 2012
SHOW-SITE RECEIVING
Number of
pieces
Description
(cartons, crates, pallets, etc.)
Total weight in lbs. - min. 200 lbs
(round up to the next 100 lbs)
Rate
$60.00/100 lbs
Total
charges
PLEASE REFER TO YOUR EXHIBITOR MANUAL FOR SHOW-SITE DELIVERY DATES AND TIMES.
PLEASE NOTE: Acceptance of Terms & Conditions
will be construed when the Material Handling Service
Agreement is signed; or when exhibitor’s materials
are delivered to LSS’s warehouse or to a SHOW /
EXPOSITION SITE for which Levy Show Service inc.
is the official show contractor.
SPECIAL EQUIPMENT RENTAL
If your shipment requires any special equipment or service
to raise, or level during assembly, etc. prior arrangements
must be made with Levy Show Service Inc.’s
Material Handling Department at 604 277 1726.
CARRIER (Please fill in name and other info.)
COST SUMMARY
(OFFICE USE ONLY)
(OFFICE USE ONLY)
SUBTOTAL
COMPANY
CONTACT
RATE ADJUSTMENT
BOOTH#
H.S.T. 12%
TOTAL
HST#R103315057
MATERIAL 3(other) - 2012.cdr
HEAD OFFICE
12340 Horseshoe Way
Richmond, BC
Canada, V7A 4Z1
Fax: 604 277 1736
Telephone: 604 277 1726
January 16 - 18, 2012
Richmond, BC
SHIPPING INSTRUCTIONS
SHIPMENTS CAN BE SENT DIRECTLY TO THE SHOW-SITE ON MOVE-IN DAY, OR TO THE
ADVANCE WAREHOUSE UP TO THIRTY DAYS PRIOR TO MOVE-IN.
All freight shipped to the advance receiving warehouse must be properly crated, boxed,
or stretch wrapped on pallets.
ADVANCE RECEIVING
For advance receiving, mail or fax the Material Handling Order Form & Invoice with pre-payment to
LEVY SHOW SERVICE INC. Shipments sent collect WILL NOT be accepted.
Advance receiving includes the following:
-receiving your material at the warehouse up to thirty days in advance of the move-in day
-delivering the shipment to your booth at the facility
-removing empty crates from your booth to a designated storage area
-returning your empty crates to your booth at the close of the show
-loading your crates onto your designated carrier at the close of the show
The material handling services provided by LEVY SHOW SERVICE INC. end with the close of the show.
It is the responsibility of the exhibitor to make appropriate arrangements with a carrier for shipping following
the close of the show. Please make special note of the allotted move-out times and days, and confirm with
your carrier that they are able to meet these allotted times.
Please remove all old shipping labels and ensure that all freight destined for the advance warehouse
is labeled with the following information:
BC SPORTS REP ASSOCIATION - BOOTH NO. & COMPANY NAME
3985 Still Creek Avenue
Burnaby, BC V5C 4E2
Shipments may be sent to the advance warehouse up to thirty days prior to the move-in day for the show.
All shipments however, must be received at the warehouse a minimum of three business days in advance
of the show move-in date. Shipments received less than three business days prior to the move-in day are
subject to extra charges and delivery time will not be guaranteed. All shipments must be received at the
advance warehouse between the hours of 08:00 and 16:00, Monday to Friday, no earlier than
December 14, 2011 and no later than January 11, 2012.
Shipments must include an official weight ticket or bill of lading.
SHOW-SITE RECEIVING
For show-site receiving, mail or fax the Material Handling Order Form & Invoice with pre-payment to
LEVY SHOW SERVICE INC. Shipments sent collect WILL NOT be accepted.
Show-site receiving includes the following:
-receiving and signing for your shipment on your behalf
-delivering the shipment to your booth at the facility
-removing empty crates from your booth to a designated storage area
-returning your empty crates to your booth at the close of the show
-loading your crates onto your designated carrier at the close of the show
MATERIAL 3A 2012.cdr
HEAD OFFICE
12340 Horseshoe Way
Richmond, BC
Canada, V7A 4Z1
Fax: 604 277 1736
Telephone: 604 277 1726
SHIPPING INSTRUCTIONS
January 16 - 18, 2012
Richmond, BC
(CONT’D.)
SHOW-SITE RECEIVING (CONT’D.)
The material handling services provided by LEVY SHOW SERVICE INC. end with the close of the show.
It is the responsibility of the exhibitor to make appropriate arrangements with a carrier for shipping following
the close of the show. Please make special note of the allotted move-out times and days, and confirm with
your carrier that they are able to meet these allotted times.
Please remove all old shipping labels and ensure that all freight destined for show-site receiving
is labeled with the following information:
BC SPORTS REP ASSOCIAITON - BOOTH NO. & COMPANY NAME
7551 Westminster Hwy
Richmond, BC V6X 1A3
PLEASE REFER TO YOUR EXHIBITOR MANUAL FOR SHOW-SITE DATES AND TIMES.
Shipments must include an official weight ticket or bill of lading.
LIMITS OF LIABILITY
See Material Handling Terms & Conditions Sheet enclosed.
MATERIAL 3A 2012.cdr
1.
DEFINITIONS. “Levy Show Service Inc” (”LSS”), and any subcontractors affiliated within the show.
2.
PACKAGING AND CRATES. LSS shall not be responsible for
damage to loose, uncrated materials, padwrapped or shrinkwrapped materials, glass breakage, concealed damage, carpets in
bags or poly, or materials improperly packed. In addition, LSS
shall not be responsible for crates and packaging which are
unsuitable for handling, in poor condition, or have prior damage.
Crated and packaging should be of a design to adequately protect
contents for handling by forklift and similar means.
3.
4.
5.
6.
EMPTY CONTAINERS. Empty container labels will be available at
the show site service desk. Affixing labels to the containers is the
sole responsibility of EXHIBITOR or his representative. All previous
labels must be removed or obliterated.
LSS assumes no
responsibility for: Error in the above procedures; Removal of
containers with old empty labels & without LSS labels; or Improper
information on empty labels. LSS WILL NOT BE LIABLE FOR
LOSS OR DAMAGE TO CRATES AND CONTAINERS OR THEIR
CONTENTS WHEN SAID ITEMS ARE IN EMPTY CONTAINER
STORAGE.
INBOUND SHIPMENT(S). Consistent with trade show industry
practices, there may be a lapse of time between the delivery of
shipment(s) to the booth and the arrival of EXHIBITOR or his
representative, and during such time the materials will be left
unattended. LSS WILL NOT BE RESPONSIBLE OR LIABLE FOR
ANY LOSS, DAMAGE, THEFT, OR DISAPPEARANCE OF
EXHIBITOR’S MATERIALS AFTER SAME HAVE BEEN
DELIVERED TO EXHIBTOR’S BOOTH AT SHOW SITE. LSS
highly recommends the securing of security services for Facility or
Show Management. If any employee of LSS or its subcontractors
shall sign a delivery receipt, bill of lading or other document, we
agree that LSS or its subcontractor will do so as the Exhibitor’s
agent, and the Exhibitor accepts the responsibility thereof.
OUTBOUND SHIPMENT(S). Consistent with trade show industry
practices, there may be a lapse of time between the completions of
packing and the actual pickup of materials from the booths for
loading onto a carrier and during such time the materials will be left
unattended. LSS WILL NOT BE RESPONSIBLE OR LIABLE FOR
ANY LOSS, DAMAGE, THEFT, OR DISAPPEARENCE OF
EXHIBITOR’S MATERIALS BEFORE SAME HAVE BEEN PICKED
UP FOR RELOADING AT THE CONCLUSION OF THE EVENT.
LSS highly recommends the securing of security services from
Facility or Show Management. All Material Handling Agreements
submitted to LSS by EXHIBITOR will be checked at the time of
pickup from booth and corrections will be made where
discrepancies exist between the quantities of times listed by
EXHIBITOR and the actual count of such items in the booth at the
time of pickup. In order to expedite removal of materials from the
show site, LSS shall have the authority to change designated
carriers, if such carriers do not pick up on time. Where no
disposition is made by the Exhibitor, materials will be routed by LSS
at show site. LSS assumes no liability as a result of such re-routing
or handling.
LSS’S RESPONSIBILITIES. LSS shall be responsible only for
those services which it directly provides. LSS assumes no
responsibility for any persons, parties, or other contracting firms not
under LSS’s direct supervision and control. LSS shall not be
responsible for loss, delay, or damage due to strike, lockouts, work
stoppages, natural elements, vandalism, acts of God, civil
disturbances, power failure, explosion, acts of terrorism or war,
other causes beyond LSS’s reasonable control, nor for ordinary
wear & tear in the handling of materials. LSS and its subcontractors
shall not be held liable for any damage incurred during the handling
of equipment requiring special devices to properly load, place or
reload unless advance notice has been given to LSS in time to
obtain the proper equipment.
7. INSURANCE. It is understood that LSS is not an insurer.
Insurance on exhibit materials, if any, shall be obtained by EXHIBITOR
in amounts and for perils determined by EXHIBITOR. EXHIBITOR
agrees to provide LSS with a release of subrogation to the extent of any
insurance settlement received.
8.
CLAIM(S) FOR LOSS. Claims for loss or damage must be
submitted to Lss by the close of the show. No suit or action shall be
brought against Lss or its subcontractors more than one year after
the cause of action.
A. PAYMENT FOR SERVICES MAY NOT BE WITHHELD. In the
event of any dispute between the EXHIBITOR shall not be
entitled to and shall not withhold payment, or any partial
payment due to LSS for its services, as an offset against the
amount of any alleged loss or damage.
B. MAXIMUM RECOVERY. If found damaged LSS’s sole and
exclusive MAXIMUM liability for loss or damage to
EXHIBITOR’s materials and EXHIBITOR’s sole and exclusive
remedy is limited to $.30 per pound article with a maximum
liability of $50.00 per item, or $1,000.00 per shipment.
9.
JURISDICTION. THIS CONTRACT SHALL BE CONSTRUED
UNDER THE LAWS OF THE PROVINCE OF BC WITHOUT
GIVING EFFECT TO ITS CONFLICT OF LAWS RULES.
EXCLUSIVE VENUE FOR ALL DISPUTES ARISING OUT OF OUR
RELATING TO THIS CONTRACT SHALL RESIDE IN A COURT OF
COMPETENT JURISDICTION IN VANCOUVER, BC.
10. INDEMNIFICATION. EXHIBITOR agrees to indemnify, forever
hold harmless and defend LSS, its employees, directors, officers,
and agents from and against any and all demands, claims, causes
of action, fines, penalties, damages (including consequential),
liability, judgements, and expenses (including but not limited to
reasonable attorney’s fees and investigation costs) on account of
personal injury, death, or damage to or loss of property or profits
arising out of, or contributed to, by any of the following:
- EXHIBITOR’s negligent supervision of any labour secured through
LSS, or the negligent supervision of such labour by any of
EXHIBITOR’s employees, agents, representative, customers,
invitees and/or Exhibitor Appointed Contractor (EAC).
- EXHIBITOR’s negligence, willful misconduct, or deliberate act of
EXHIBITOR’s employees, agents, representatives, customers,
invitees and/or any Exhibitor Appointed Contractor (EAC) at the
show or exposition to which this contract relates.
- EXHIBITOR’s violation of CANADA or Local ordinances or the
violation of Show Regulations and/or Rules as published and set
forth by Facility and/or Show Management.
- EXHIBITOR’s inclusion of illegal substances, hazardous materials
or waste in any shipment placed with LSS and for the violation of the
representations and warranties made regarding hazardous
materials made on the front of this Agreement.
11. MISCELLANEOUS. EXHIBITOR, as a material part of the
consideration LSS for material handling and transportation
services, waives and releases all claims against LSS, its
employees, agents, officers, and directors, with respect to all
matters for which LSS has disclaimed liability pursuant to the
provisions of this contract. The EXHIBITOR acknowledges that he
or she has read this agreement, understands it and agrees to be
bound by its terms, and further agrees that it is the complete and
exclusive agreement between the parties. The invalidity or
enforceability of any provision hereof shall not affect, modify, or
impair the validity and enforceability of all provisions herein.
MATERIAL TERMS & CONDITIONS 2012.cdr
CONDITIONS
Acceptance of said terms and conditions will be constructed when any of the following conditions are met:
~ THE MATERIAL HANDLING ORDER FORM AND INVOICE IS SIGNED; OR
~ WHEN EXHIBITOR’S MATERIALS ARE DELIVERED TO LSS’S WAREHOUSE OR TO A SHOW/ EXPOSITION SITE
FOR WHICH LEVY SHOW SERVICE INC. IS THE OFFICIAL SHOW CONTRACTORS; OR
~ WHEN AN ORDER FOR LABOUR AND/ OR RENTAL EQUIPMENT IS PLACED BY AN EXHIBITOR WITH LEVY SHOW
SERVICE INC.
TERMS &
M AT E R I A L H A N D L I N G
Customs Brokerage
Events on the Move is proud to be the official Customs Broker for
Levy Show Service Inc.
Events on the Move makes your international shipping easy and stress-free. Our experienced team of customs
knowledgeable staff will complete all of your customs documentation – ensuring top priority for customs clearance.
Because Events on the Move specializes in the special events industry we understand the time sensitivity of your freight.
Your event may qualify for special privileges made available by Canada Customs. These privileges can include clearing
your shipment on-site – rather than at the border. We can also bring your goods in Duty and Tax free.
We know you can’t afford to have your shipment stuck in customs. No matter where you are in the world, we’ll ensure
your shipments move seamlessly into Canada and delivered right to your event.
Our customs brokerage services include:
•
•
•
•
•
•
•
Recognizing your event with Canada Customs
Application for Duty and Tax Free shipping as well as on-site customs clearances
Consultation and advice for exhibitors and delegates to ensure a hassle free experience
Working in conjunction with your selected carrier, we can streamline shipping into Canada
Expedited Customs Clearance
24 hour 7 day support for your event
On-site customer service to ensure your event move-in and move-out on time and without delay
Official Partners with:
and Official Supplier to:
Your contact at Events on the Move is:
Robyn Adams, Account Manager
604-647-0130
radams@eventsonthemove.com
Events on the Move……Everything should be this easy!
www.eventsonthemove.com
Shipping &
Transportation
Events on the Move is proud to be the official Shipping and Transportation
partner for Levy Show Service Inc.
When you ship with Events on the Move, you enjoy peace of mind, flexibility and cost savings.
As a freight forwarder, Events on the Move has the flexibility to choose the best carrier to meet your needs. We have
limitless options for shipping and will match you with the carrier that’s right for the job.
We can move anything from anywhere in the world – whether it’s a small box that needs to be shipped overnight or a
large crate that needs to travel around the globe. One of our reliable carriers is in your neighborhood and ready to pick up
your shipment from any location. Choose one of our many flexible shipping options from overnight expedited service to an
economical ground or ocean service.
We complete all of the paperwork for you and will even complete your shipping labels – making it even easier to ship with
us. We’ll safeguard your materials by making sure you have the opportunity to select adequate cargo insurance.
Just pack up your shipment and give us a call. We’ll take care of the rest!
Official Partners with:
and Official Supplier to:
Your contact at Events on the Move is:
Robyn Adams, Account Manager
604-647-0130
radams@eventsonthemove.com
Events on the Move……Everything should be this easy!
www.eventsonthemove.com
January 16 – 18, 2012
Richmond, BC
Corporate image is paramount to achieving a successful tradeshow. At Levy Show Service Inc. we have
a team of professional exhibit and design consultants to help you achieve this. Please find below a
checklist that will guide you in planning your booth image.
HELPING YOU LOOK YOUR BEST CHECKLIST:
1. PURPOSE OF PARTICIPATION
Product / service promotion
Presence
Launch
Special event
2. TARGET AUDIENCE
Trade
Public
Invitation only
3. CORPORATE IMAGE
Logos and signage
Graphics / posters
Corporate colours______
4. STRUCTURAL RESTRICTIONS
Special design/pavilion/upgrade
Booth Dimension __ft x
ft
Height limit ________ft
5. BOOTH LAYOUT
Lounge / bar area
Discussion / meeting room
Office, # of persons ______
Demonstration area
Storeroom
ft x
ft
Audio Visual equipment
6. TYPE OF BOOTH
Pipe and Drape Booth
Pop Up Display booth
Custom design booth
Hardwall system Booth
7. BOOTH FURNITURE
Tables
Banner stand
Table Top display
Bar table and stools
Showcases
Computers
Carpet colour _________
8. MARKETING
Corporate Logos and signs
Posters
Corporate brochures
Product brochures
Interactive computer kiosk
Product samples
Giveaways
Storage counters
Meeting room table
Sofa set
Fridge
Executive chairs
Chairs
Platform flooring
9. BOOTH DECORATION
Plants and flowers
Lighting
Info / Reception counter
Literature rack
Coffee table
Wastebasket
Audio Visual equipment
Carpet with foam padding
10. LABOUR
# of labours needed ____
# of hours ______
Time required ________
Date required ________
Supervised labour
11. MATERIAL HANDLING
Onsite Material Handling
Advance Material Handling
Customs & Transportation
Please feel free to contact Mardene Wild at 604 277 1726 or mwild@levyshow.com for any
assistance you may require to ensure your event is successful.

BCSRA SPRING BUYMART

Transcription

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