Untitled - CampBrain

CampBrain is used by a wide variety
of organizations which register both
individuals and groups, including:
Day Camps
Resident Camps
Outdoor Centers
Retreat Centers
Conference Centers
Independent School Summer Programs
Sports Camps and Clinics
Skating Schools
Adventure and Tripping Camps
Ski Camps
Family Camps
Riding Camps
Arts Camps
Educational Programs
Special Needs Programs
After School Programs
University and College Programs
Pre-School and Day Cares
Community Centers and Organizations
Girl Scout and Boy Scouts
YMCA’s, YWCA’s & JCC’s
4-H Programs
Salvation Army Camps
CAMP
ONLINE REGISTRATION
Customize Forms
Integrates with Database
Capacity Management and Waitlists
Easy to Implement
Secure Real-time Payment Processing
Affordable
CONFERENCE CENTER
CAMPBRAIN
Group Reservations
Accommodations
Calendar
Resource Scheduling
Meals
Financial
Contracts
Contact Log
DONORS
FAMILIES
Registration and Financial
Medical
Transportation
Bunks and Groups
Activity Scheduling
Staff and Prospects
Camp Store
Alumni and History
Contact Log
Donor and Prospect Management
Pledges and Gifts
Acknowledgements and Receipts
Integrated Records, No Duplication
Contact Log
CAMPERS
ALUMNI
STAFF/VOLUNTEERS
INQUIRIES
GROUPS
DONORS
The main purpose of the Camp part of the software is to register campers into camps, sessions and events while
tracking all of their required information. There are specialized modules available to cover the varied needs of
different clients but you can purchase only the parts you need and add other components in the future.
Here is a summary of features of the Camp section:
REGISTER AND CHARGE CAMPERS
Register campers into an unlimited number of camps,
sessions and options. Track camper, family and
RECORD CAMP STORE PURCHASES
emergency contact information. Assign bunks and
Record store deposits and camper and staff
groups in one screen using a unique drag and drop
transactions at the camp store.
CAMP MANAGEMENT
SOFTWARE
feature. Manage all financial aspects including
invoicing, accounts receivable and payment
MANAGE STAFF
processing. Record any communications you have
Manage all of your staff information including
with the campers and families and manage any
qualifications, home and school addresses,
related follow-up items.
positions, cabin assignments, awards and salary
information. Allow staff to apply online.
MONITOR MEDICAL INFORMATION
Record all medical information and produce such
TRACK PROSPECTS
reports as dietary restrictions and food allergy lists
Monitor communication with interested prospects,
and medication dispensing lists.
set follow-up dates and actions plans, track your
advertising effectiveness.
SCHEDULE ACTIVITIES
Create your own schedule structure with days and
COMMUNICATE WITH ALUMNI
periods. Schedule campers, cabins/groups and staff
Track history, including sessions attended and cabin
into activities. Use the automated features to ensure
assignments, over the years for both campers
campers receive their preferred choices, capacities
and staff. Proactively communicate with your alumni.
are monitored, double periods are managed, ages
and genders validated and so on.
EMAIL FAMILIES + CAMPERS
Reduce postage and printing costs by sending
COORDINATE TRANSPORTATION
individualized e-mails en masse e.g. invoices,
Record how a camper is getting to and from camp,
confirmations, early bird reminders.
including flight details, for resident camps. Day
camps may use our daily bussing module featuring
drag and drop bus assignments, door-to-door
pickup or bus stops, daily changes and notes, etc.
CAMPER + FAMILY INFORMATION
CAMP MANAGEMENT
SOFTWARE
3
• The family screen records the full names
of one or both parents and easily
accommodates different names in
the family.
•
Extended family information for a divorced
or separated parent or a grandparent
can be entered on the second page
of the family screen, with the option
to send the invoice or a copy of all
correspondence to the extended family.
• You can “tag” your families into an
unlimited number of categories. This is
an excellent way to generate targeted
communication lists. For example,
a family may be tagged as a newsletter
recipient, an early-bird email recipient etc.
• You can mail merge information from
the family screen into Microsoft Word™
to create form letters.
• Log all communication with parents;
assign follow up responsibility to
yourself or another staff member;
browse all entries in one screen.
• Several user-defined fields can be
used to record any camper specific
information and several yes/no check
boxes can be used to ensure you have
all of the necessary forms and releases
from the camper; you can rename
these fields.
• Automatically convert a camper to staff
or alumni.
• View camper pictures in CampBrain
or print on reports.
• View and report on camper history.
4
CAMP MANAGEMENT
SOFTWARE
• Run multiple camps, sessions and
programs within the same database.
Each camp may have multiple sessions
with its own fees and payments. Each
session may have multiple programs.
• Camps, sessions, programs, sections
and cabins are configured to your
specifications.
• CampBrain accommodates daily
registration of campers.
• CampBrain monitors the camper’s age
and grade to ensure they are eligible
for specific sessions.
• You can record cancellations and place
campers on a waitlist.
• CampBrain records the date of
registration so you can track how
quickly your camp reaches capacity.
• Registering a camper is as simple as
double-clicking on the applicable
session and/or program.
• Automate the billing process by linking
charges to sessions and programs.
• Monitor up-to-the-minute progress
as sessions, programs and cabins fill.
Current registration totals and capacities
are displayed on the screen, broken
down by gender.
• Assign sections (units) and cabins
(groups) now in registration or later
in the Cabinizer.
CAMPER REGISTRATION
5
Camper Registration Summary by Gender and Capacity
15-Jul-2011 11:15 pm
Registration Status:
Registered
Two Oaks Day Camp
Registered / Capacity (Percentage)
Session
Available Spaces
Girls
Total
Week 1 (R)
4 /
5 (80%)
5 /
5 (100%)
9 / 10 (90%)
1
0
1
Week 2 (R)
5 /
5 (100%)
5 /
5 (100%)
10 / 10 (100%)
0
0
0
Week 3 (R)
5 /
5 (100%)
4 /
5 (80%)
9 / 10 (90%)
0
1
0
Week 4 (R)
3 /
5 (60%)
1 /
5 (20%)
4 / 10 (40%)
2
4
2
Week 5 (R)
2 /
5 (40%)
1 /
5 (20%)
3 / 10 (30%)
3
4
3
Week 6 (R)
1 /
5 (20%)
3 /
5 (60%)
4 / 10 (40%)
4
2
4
19 / 30 (63%)
39 / 60 (65%)
10
11
21
Boys
Camp Totals:
Girls
20 / 30 (66%)
Total
Boys
Day Camp Attendance Sheet with Counselors for Week 1
Two Oaks Resident 15-Jul-2011
Camp 11:15 pm
Registered / Capacity (Percentage)
Session
Boys
Girls
Eagles
Division: Group
1
7 / 10 (70%)
6 / 10
Week 1 (R)
9 /
Week 2 (R)
Week 3 (R)
Camp Totals:
Spring Retreats
Total
(60%)
13 / 20 (63%)
4 / 10 (40%)
13 / 20 (63%)
0
4 / 10 (40%)
14 / 20 (68%)
0
Name
26 / 28 (92%)
14 / 30 (48%)
39 / 60 (60%)
10
15-Jul-2011 11:15 pm
Camp Totals:
Girls
0 / Fleischman
0
Melanie
4 / 15 (26%)
Girls
Total
Total
1. BERNICE, Elaine - Counselor
0
1
2. MONROE, Steve - Counselor
0
0
1
0
AM11
Bus Name
21
PM Bus Name
Bus1
Bus1
Bob Aykroyd
4 / 15 (26%)
Mother/Daughter Wknd(R)
Wait List
1
8 (112%)
Jeremy Boys
Fleischman
Father/Son Wknd (R)
Counselors:
10 / 10 (100%)
Registered / Capacity (Percentage)
Session
Available Spaces
Boys
Available Spaces
Boys
Girls
Bus Total
3
0 / 15 (60%)
13 / 20 (63%)
1
0
6 / 15 (40%)
13 / 20 (63%)
0
0Bus 3 0
6 / 15 (48%)
26 / 40 (63%)
1
0
Bus 3
Suzy Lincoln
Bus 3
1
Bus 3
1
Bus 1
Week 1
Camper
Status
Registration Date
Registered In
1.
Fonda, Jane
Waitlist
02-Apr-2011
AUG/MD
2.
Carmichael, Hannah
Waitlist
04-Apr-2011
FUL
3.
Brady, Marsha
Waitlist
10-Apr-2011
W3/W6
4.
Gable, Clark Jr
Waitlist
11-Apr-2011
JUL
Week 2
Camper
Status
Registration Date
Registered In
1.
Aykroyd, Jane
Waitlist
05-Apr-2011
W1/W4
2.
Aykroyd, Bob
Waitlist
06-Apr-2011
W1/W4
3.
Fleischman, Jeremy
Waitlist
06-Apr-2011
PM Departure
W3/W5/BB
PM Departure
CCR-170: Day Camp Attendance Sheet with Counselors
Page 1 of 3
SAMPLE
REPORTS
6
CAMP MANAGEMENT
SOFTWARE
•
Set CampBrain to automatically bill
a camper upon registration. You can
also bill manually, or use a combination
of both.
•
Configure the list of charges to reflect
your exact needs. Add discounts, such
as sibling discounts or early registration
discounts.
• Configure up to 3 taxes appropriate
to your region or hide the tax columns
if not applicable.
• Each camp has its financial information
clearly identified so that you can print
reports specific to the camp.
• All charges have a specific accounting
“category” associated with them
to ensure appropriate accounting
summarization. Monitor accounts
receivable by session.
• Allocate a single payment across
different campers within a family and
apply to specific charges.
• Password-protect the financial screens.
• Process credit card payments individually
or in batches within the software.
Post-date transactions and process with
one click on the specified date. Choose
to encrypt credit card numbers or opt
not to store them in your database to
maximize credit card security.
• Record camperships, scholarships
or other assistance programs, while
allowing you to track who provided
the assistance.
CAMPER FINANCIAL
7
Camp Two Oaks
1693 Bathurst St., Chicago, Illinois, 55555
Phone: (555) 555-8885 Fax (555) 555-8884
Mr. & Mrs. M. Brady
5 Groovy Ave.
Groovy, Ohio 55555
Invoice
July 15, 2011
Charges
Jan Brady
Date
Description
Amount
State Tax
Amount
06-19-11
Week 2
$220.00
$15.40
$235.40
06-19-11
Week 6
$220.00
$15.40
$235.40
06-19-11
Transportation
Camp Fee Summary
Total:
15-Jul-2011 11:15 pm
Day Camp
Marsha Brady
Date
Description
06-19-11
Week 3
06-19-11
Week 6
06-19-11
T-Shirt Early Bird Discount
Charge Description
Total:
15-Jul-2011 11:15 pm
$31,316.00
Jun 19, 2011: $24,077.00
Checks
Amount
State Tax
$220.00
$15.40
$220.00
$15.40
Pre-Tax Amount
After Care
$200.00
Before Care
Daily Deposit Journal
Report Total
$80.00
$100.00
$80.00
($50.00)
Sibling Discount
Tax 2
$0.00
$0.00
$0.00
$0.00
$0.00
$100.00
$0.00
$0.00
$0.00
($50.00)
$235.40
Tax 3
Total
$0.00
$200.00
($50.00)
$0.00
$0.00
$0.00
($50.00)
$20.00
$0.00
$0.00
$0.00
$20.00
Transportation
$75.00
$0.00
$0.00
$0.00
$75.00
Week 1
$1,760.00
$123.20
$0.00
$52.80
$1,936.00
Week 2
$1,980.00
$138.60
$0.00
$59.40
$2,178.00
Week 3
$1,540.00
$107.80
$0.00
$46.20
$1,694.00
Exp.
$1,520.00
Payment
$94.10 Description
$0.00
$42.10
$1,656.20
$1,490.00
Check
$79.70
$39.70
$1,609.40
Session
Week 4
Amount
Aykroyd, Dan & Donna
DC
Week 5
$200.00
Balboa, Rocky & Adrienne
RC
$1,000.00
Check
RC
$1,000.00
Check
Card Number
Brady, Mike & Helen
DC
$200.00
Camper
Balances: Non-Zero
Check
Carmichael, Robert & Patrice
RC
$1,000.00
15-Jul-2011
11:15
pm
Deposit
Record(s)
Connery, Sean/Hepburn, Katherine 36 RC
Dwayne, Jim/Jones, Kate
$235.40
T-Shirt
Family Name
Beanstock, Jack & Jill
Amount
Tax 1
$27,657.00
RC
$0.00
Check
$200.00
Check
$200.00
Fleischman, Jonathan & Debra
Camper
DC
$400.00
Balance
Session
Parents
Gable, Clark & Clarkette
Gold, Andrew/Windsor, Elizabeth
RC
Aykroyd, Bob$3,000.00
DC
Aykroyd, Jane$300.00
Home Phone
Work Phone
501.00
W1/W2/W3
(212) 555-6554
(519) 555-4343
294.00
W1/W4
Check
Dan & Donna Aykroyd
Check
Dan & Donna Aykroyd
(555) 555-5555
Haskell, Edward & Edwardina
(705) 555-1245
Balboa, Melissa
RC
$250.00
750.00
AUG/MD
Rocky & Adrienne
Balboa
Check
(416) 789-4566
Jetson, John & Janice
(304) 555-6756
Beanstock, Larry
RC
$600.00
Brady, Jan
760.00
JUL/FS
Jack & Jill Beanstock
Check
(212) 456-4566
(416) 555-1212
559.00
W2/W6
Mike & Helen Brady
(304) 555-6756
(519) 555-5555
2,010.00
W3/W6
Mike & Helen Brady
(416) 555-1212
(555) 555-9872
Brady, Marsha
Deposit
Carmichael, Hannah
384.00
FUL
Robert & Patrice Carmichael
(202) 555-8989
(555) 555-5555
Carmichael, Lauren
244.00
FUL
Robert & Patrice Carmichael
(555) 555 5555
(555) 555-5555
Cleaver, Beaver
634.00
W2/W3/BB
Ward & June Cleaver
(519) 555-4343
(212) 456-4566
Cleaver, Wally
584.00
W4/W5
Ward & June Cleaver
(705) 555-1245
(304) 555-6756
Cosby, Jill
234.00
W1/W2/BB
Bill & Mary Cosby
(555) 555-5555
(416) 555-1212
Cosby, Jim
484.00
W3/W4/CHS
Bill & Mary Cosby
(555) 555-9872
(519) 555-5555
SAMPLE
REPORTS
8
CAMP MANAGEMENT
SOFTWARE
• A unique and innovative tool to help you
place campers into bunks or groups.
• Sort campers by any combination of
session, gender, age, and grade and
then drag them into bunks.
• Choose the fields you would like to display beside the camper, allowing
you to customize the screen to suit
your needs.
• Select and place one or more campers
at a time.
• CampBrain displays the current number
of campers in the bunk and the bunk’s
capacity.
• You can turn on the option to have
CampBrain warn you if you are placing
a camper into a bunk of the wrong
gender, or if the number of campers
exceeds the capacity of the bunk.
• CampBrain also displays the names of
the campers with whom the selected
camper wants to be grouped and
highlights all requested campers for you.
You can move the camper plus his/her
requests into the bunk or group together
without having to find and highlight each.
• CampBrain displays the bunk(s) the
campers were in during previous years.
• The perfect tool for assigning campers
to bunks or groups just prior to camp.
CABINIZER
9
Cabin Requests
15-Jul-2011 11:15 pm
Name
Age
Session
Birthday
Grade
Cabin Requests
Fleischman, Martha
Mantle, Marlene
16:1
16:2
W1/W2/AC
AUG/MD
04-Aug-1995
08-Jul-1995
9
9
Put with the Carmichael girls
Jetson, Jill
Jones, Jill
Swift, Jonathan
14:2
14:4
14:6
FUL
AUG/MD
FUL
30-Jun-1997
08-May-1997
09-Mar-1997
7
7
7
Put with all other outer space children
Put in same cabin as smith girls
Do not put in the same cabin as the Bull kids
Balboa, Melissa
13:3
AUG/MD
03-Jun-1997
7
12:8
W1/W2/BB
01-Jan-1998
6
5
03-Feb-2000
4
Girls
Cosby, Jill
Gable, Wendy
12:2
AUG List With
08-Jul-1999
Birthday
Cabin
15-Jul-2011 11:15 pm
11:7
W2/W6
July 1 to August 31
Brady, Jan
Group with sister
Aykroyd, Jane
Brady, Marsha
Fonda, Jane
Potatohead, Alice
10:6
W1/W4
Birthday
10:8
W3/W6
10:6
AUG/MD
July
10:0
FUL/MD
04-Mar-1997
Camper
02-Jan-1997
08-Mar-1997
05-Sep-1997
3
Joan of Arc, Martina Navratilova, Susan Sarandon
Session
Cabin
3
5
3
Jane Doe, Janet Jackson, Lisa Simpson
Carmichael, Hannah
Carmichael, Lauren
Fleischman, Melanie
Lincoln, Suzy
9:8Jul 6
9:2
9:11
Jul 8
9:7Jul 8
Swift, Daniel
22-Dec-1997
Cabin
4
1 JUL/FSWants to be independent of
sister
3
With Jane Aykroyd and Jennifer Thompson
3 AUG Put with sister
Cabin 3
3 AUG/MD
Cabin 1
FUL
FUL
W2/W3
W1/W2
24-Jun-1998
10-Oct-1997
Gable, Wendy
30-Jan-1998
Mantle, Marlene
SAMPLE
REPORTS
August
Group Lists with Staff by
Section
15-Jul-20011 11:15 pm
Aug 2
Lincoln, Matthew
W5/W6
Group 3
Aug 3
Haskell, Eddie
AUG/FS
Cabin 7
Group 1
Aug 4
Balboa, Bubba
JUL/FS
Cabin 1
Staff: Sam Watson
Aug 4
Fleischman, Martha
W1/W2/AC
Group 6
Aug 4
Jones, Billy
JUL/FS
Cabin1
Aug 4
Jones, Tom
JUL
Cabin 2
Detailed Cabin List
Aug 7
Hilary, Eddie
W5/W6
Group 3
15-Jul-2011
11:15
Aug
21 pm
Session 1
Oregano, Montenegro
W2/W3/W4
Group 2
Session 1
Eagles
Campers:
1. Swift, Daniel
2. Lincoln, Matthew
3. Cleaver, Wally
4. Grant, Trey
5. Wilson, Jackie
8 Campers
6. Ortez, Armando
Eagles: Cabin 2
Group 2
Staff: Jill Jones
Group 3
Campers:
Staff in cabin: John Smith, Jake Wilson
1. Gable, Wendy
2. Mantle, Marlene
FONDA, Jack
Age:
12:0
3. Haskell, Eddie
321 Wellington Avenue, Seattle, 90210
Grade:
6
4. Balboa, Bubba
F: Mr. Sean Fonda
M: Ms. Katherine Helburn
Session:
1S1/S2/S3
H: 705-421-9953
H: 705-887-2502
W: 705-477-9910
W: 705-616-8254
C:
C: 649-821-3376
Falon, Jimmy
Age:
11:0
10 Wright Avenue, Toronto, M6R 1L1
Grade:
7
F: Mr. Tony Falon
Session:
1S1/S2/S3
M: Mrs. Pan Falon
12-May-1999
08-June-2000
10
CAMP MANAGEMENT
SOFTWARE
• Camper and staff medical information is
retained from year to year and all entries
are dated so that camp medical staff
are confident that they have the most
current information.
• Medical information is carefully organized
into categories so that the appropriate
lists can be generated.
• This module may also be used to record medical incidents that occur
during camp to maintain a complete
record in CampBrain.
• Produce medication lists for your medical
staff, food allergy and dietary restriction
lists for your kitchen staff and complete
medical information summaries sorted
by cabin or group for specific staff
supervising those campers.
• Password-protect the medical
information.
CAMPER + STAFF MEDICAL INFORMATION
11
Camper Medical information by Cabin
15-Jul-2011 11:15 pm
Section 2
Group 3
Category
Description
Details
AYKROYD, Jane
Medical Condition
Note
Broke arm in spring; Cast coming off end of May/2011
Medical Condition
Headaches
Occasionally gets severe headaches and
requires Tylenol
BRADY, Jan
Medication
Vitamin Supplements
BRADY, Marsha
Food allergy
Milk
Cannot drink milk, but other milk product are ok
FLEISCHMAN, John
Medical Condition
Diabetes
Must be monitored closely
Medication
Insulin
One time/day
Food
Allergies Description
and Dietary Restrictions
by Cabin
Category
Details
Group 4
15-Jul-2011 11:15 pm
CLEAVER, Wally
Food Allergy
Peanuts
Drug Allergy
Aspirin
Section
2
Food Allergy
GOLD, Mykl
Peanuts
Carries epi-pen
Category
Asthma
Food Allergy
Veg
HasDescription
puffer if required
Milk
Cannot eat red meat
Group 4
Category
Description
Details
CLEAVER, Wally
Food Allergy
Peanuts
Cannot come in contact with peanuts
Group
Medical3Condition
BRADY, Marsha
Dietary Restriction
Camper Profile - Medication Details
15-Jul-2011 11:15 pm
Cannot come in contact with peanuts
Details
Cannot drink milk, but other milk products are ok
Appleton, Alexandra
Emergency Contact 1:
GOLD, Mykl
Betty Simon
Relationship:
Grandmother
Relationship:
Aunt
Home Phone:
555-555-5555
Home Phone:
555-555-5555
Work Phone:
555-555-5554
Food Allergy
Peanuts
Emergency
ContactVeg
2:
Cheryl Wilson
Dietary
Restriction
Work Phone:
Medication Information
Time
Medication
Dosage (mg)
# of Tablets
8:30
Concerta
54
1
Notes
8:30
Paroxetine
20
.05
PRN
Buckley’s
0
0
For cough at bedtime
PRN
Ibruprofin
0
0
For headache
Carries epi-pen
Strictly no pork
SAMPLE
REPORTS
12
CAMP MANAGEMENT
SOFTWARE
• CampBrain can accommodate all
possible variables: cabin vs. individual
scheduling, one schedule for a week vs.
differing schedules throughout the week,
any number of periods in a day, activities
that span more than one period, etc.
You can even use this module to assign
campers to teams!
• Create unlimited activities and define
parameters for each activity (e.g. capacity,
age specific, gender specific, etc.).
These parameters may be unique for
each period.
• Record camper activity choices in order
of their preference.
• Schedule campers or cabins/groups into
activities for each period — this can be
done manually one camper or cabin/group
at a time or automatically by CampBrain.
• Schedule your staff as well.
• The module automatically monitors
capacity limits, availability options and
all other parameters that you have set
for each activity.
• Take advantage of “summary” screens
which provide overviews of the schedules.
• Generate your favorite reports
automatically: master schedule, individual
schedules, activity listing for each day
and activity totals, staff roster, etc.
ACTIVITY SCHEDULING
14
CAMP MANAGEMENT
SOFTWARE
Resident Camps
• The resident camp transportation screen
records how a camper is getting to and
from camp, including flight information,
allowing you to be confident that you
have accounted for every camper.
• There is ample space for arrival and
departure notes.
• CampBrain provides great transportation
reports: arrival and departure bus or
flight lists; rosters with counselors or
by cabin.
Day Camps
• Sort your campers by nearest intersection,
zone, or pickup location and drag them
onto buses.
• Create bus routes, print bus rosters,
assign pickup and drop-off times.
• Drag and drop campers from one bus to
another, change the pickup and drop-off
order within a bus and produce daily
arrival and departure bus lists.
• Coordinate camper pickup and drop-off
at home, alternate locations and
designated bus stops.
• Efficiently manage the myriad of daily
bus changes: campers who arrive or
depart on a different bus than usual,
campers who arrive on one bus and
depart on another, parent pickups
and drop-offs, absent campers, and
extended AM and PM care programs.
TRANSPORTATION
15
Flight Arrival List
15-Jul-2011 11:15 pm
July 26, 2011
Camper
Session
Home Phone
Flight No
From
Time
Airline
Terminal/Location
Jetson, Jill
FUL
(555) 555-5555
A786
Planet Jetson
5:00 PM
Air Jetson
Terminal 1
Flight Notes
Jetson, Jimmy
JUL/FS
(555) 555-5555
A786
Planet Jetson
5:00 PM
Air Jetson
Terminal 1
Home Phone
Flight No
From
Time
Airline
Terminal/Location
Flight Notes
2:00 PM
Air Nice
Nice Terminal
Departs with the
Cleaver brothers
July 29, 2011
Camper
Session
Haskell, Eddie
AUG/FS
Arrival
List ANby
(519) 555-5555
555 Bus
Ohio
15-Jul-2011 11:15 pm
August 1, 2011
Bus 1
Camper
Session
Flight No
Session
From
Time
Airline
Home Phone
Terminal/Location
Flight Notes
Arrival Notes
Cleaver, Beaver
W2/W3/AUG/B
(519)
555-4343
Beanstock,
Larry
Home Phone
Camper
AN 555
JUL/FS
Ohio
2:00555-4566
PM
Air Nice
(416)
Nice Terminal
Cleaver, Wally
Gable, Clark Jr.
W4/W5/AUG
(519) 555-4343
Mantle, Little Mickey
JUL
AN 555
FUL
Ohio
(304) 555-6756
2:00 PM
Air Nice
(555) 555-5555
Nice terminal
Swift, Jonathan
FUL
(416) 555-6554
Arrive
Uncle will
be atand
busdepart
with brother, Wally,
Will need to take medication on arrival
Will arrive and depart
Father will
off atBeaver
bus
withdrop
brother,
Ensure you pick up check on arrival
Master Arrival List with
Counselors
4 Record(s)
15-Jul-2011 11:15 pm
Camp:
Two Oaks Resident Camp
Registration Status:
Registered
Session:
Session 1
SAMPLE
REPORTS
20 Records
Camper
Transportation
Section
Cabin
Counselors
Aykroyd, Bob
Bus 1
Ravens
Cabin 1
Labelle, Monique
Aykroyd, Jane
Commercial Flight
Eagles
Cabin 5
Smith, Tom
Balboa, Melissa
Commercial Flight
Eagles
Cabin 5
Smith, Tom
Beanstock, Larry
Bus 2
Hawks
Cabin 2
Jackson, Elizabeth
Brady, Jan
Bus 1
Eagles
Cabin 1
Labelle, Monique
Brady, Marsha
Bus 1
Eagles
Cabin 3
Jackson, Phil
Carmichael, Hannah
Bus 1
Hawks
Cabin 3
Cohen, Eli
Carmichael, Lauren
Bus 3
Ravens
Cabin 7
Bazzochi, Karl
Cleaver, Beaver
Commercial Flight
Ravens
Cabin 2
Jackson, Elizabeth
Cleaver, Wally
Commercial Flight
Eagles
Cabin 6
Peters, Karen
Cosby, Jill
AM Bus RosterHawks
Bus 2
Cabin 6
Peters, Karen
Cosby, Jim
July 15,
2011 11:15 pm
Parent
Drop-off
Hawks
Cabin 1
Labelle, Monique
Cosby, Joe
Bus 2
Eagles
Cabin 5
Smith, Tom
Fleischman, Jeremy
Bus
1
Bus
Ravens
Cabin 5
Smith, Tom
Parent Drop-off
Hawks
Cabin 2
Jackson, Elizabeth
Parent
# Drop-off
Camper
Eagles
Cabin 1
Hawks
Cabin 3
Labelle, Session
Monique
Parent Drop-off
Fonda, Jane
Commercial Flight
Ravens
Cabin 3
Jackson, Phil
Gable, Clark Jr.
2.
Aykroyd,
Jane
Commercial
Flight
Ravens
Public School
Cabin(212)
7
555-6554
W1/W4
Bazzochi,
Karl
8:25 - 8:30
Hilary, Eddie
Commercial
FlightMontenegro Eagles
3.
Oregano,
Shopping Mall
Cabin 2
Jackson,W2/W3/W4
Elizabeth
8:30 - 8:35
Fleischman, John
Fleischman, Martha
Fleischman, Melanie
1.
1
Aykroyd, Bob
4.
Lincoln, Suzy
5.
Pickup At:
Public School
Phone
(212) 555-6554
(314) 555-9877
Jackson, Phil
W1/W2/W3
Time
8:25 - 8:30
Library
(212) 555-1212
W1/W2
8:35 - 8:45
Lincoln, Matthew
Library
(212) 555-1212
W5/W6
8:35 - 8:45
6.
Lincoln, Jane
Library
(212) 555-1212
W2/W3/W4/CHS
8:35 - 8:45
7.
Cleaver, Beaver
110 Haskell Lane
(519) 555-4343
W2/W3/BB
8:30 - 8:35
8.
Cleaver, Wally
110 Haskell Lane
(519) 555-4343
W4/W5
8:30 - 8:35
Absent
- nervous about bus ride
Parent drop-off
16
CAMP MANAGEMENT
SOFTWARE
• Camp store records all camper and staff
product purchases. Standard products
are listed in the drop-down box –
double-click on the item and it is
automatically added to the individual’s
account. Non-standard purchases are
recorded through a pop-up screen
where you may enter the product name,
price, description, and applicable taxes.
• Invoices and account statements can be
automatically updated with Camp Store
transactions.
• Camp Store has been designed with
efficiency and ease-of-entry in mind.
Keyboard shortcuts, drop-down lists,
defaults and CampBrain’s standard
search functions make transaction
recording simple and quick.
• Deposits for product purchases received
from campers prior to camp can be
automatically carried over from Camper
Charges and displayed on the screen.
The current balance (deposit less actual
purchases) is also calculated and
displayed.
• You can provide campers and their
parents with a detailed list of transactions
or just a summarized balance on the
final statement of account.
• Camp Store categorizes all purchases
to allow for detailed sales analysis.
CAMP STORE
17
Camp Store Totals
15-Jul-2011 11:15 pm
Camper
Cabin
Aykroyd, Bob
Cabin 1
Purchases
$2.72
Aykroyd, Jane
Cabin 3
$37.72
Balboa, Bubba
Cabin 1
$71.22
Brady, Marsha
Cabin 3
$69.91
Carmichael, Lauren Cabin 4
$36.15
Fleischman, Jeremy Cabin 2
$76.61
Miskin, Bud
Cabin 5
$275.00
Swift, Daniel
Cabin 4
$182.56
Total:
$751.88
Camp Store Account
15-Jul-2011 11:15 pm
Brady, Marsha
Group 3
Date
Qty
Price
Description
Subtotal
Tax 1
Tax 2
Tax 3
Total
11-Jul-2011
1
1.25
Chocolate Bar
$1.25
$0.09
$0.10
$0.00
$1.44
11-Jul-2011
1
1.00
Pop
$1.00
$0.07
$0.00
$0.00
$1.07
12-Jul-2011
1
20.00
Yearbook
$20.00
$1.40
$0.00
$0.00
$21.40
13-Jul-2011
1
40.00
Hooded Sweatshirt
$40.00
$2.80
$3.20
$0.00
$46.00
$62.25
$4.36
$3.30
$0.00
$69.91
Totals:
Product Sales
15-Jul-2011 11:15 pm
Description
Chocolate Bar
Hooded Sweatshirt
Paddle
Sweater
Pop
Shorts
Sleeping Bag Cleaning
Socks
Stamps
Stationery
Book
Yearbook
Quantity
69
3
2
1
6
2
1
1
36
2
5
1
Totals:
Subtotal
$86.25
$120.00
$42.00
$45.00
$6.00
$60.00
$27.50
$0.00
$18.00
$1.20
$50.00
$20.00
$675.95
Tax 1
$5.60
$8.40
$2.94
$3.15
$0.42
$4.20
$1.93
$0.00
$1.26
$0.08
$17.50
$1.40
Tax 2
$6.90
$9.60
$3.36
$0.00
$0.00
$4.80
$2.20
$0.00
$1.44
$0.00
$0.00
$0.00
Tax 3
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$7.50
$0.00
Total
$98.00
$138.00
$48.30
$48.15
$6.42
$69.00
$31.63
$0.00
$20.70
$1.28
$275.00
$21.40
$46.88
$28.30
$7.50
$758.63
SAMPLE
REPORTS
18
CAMP MANAGEMENT
SOFTWARE
• The CampBrain staff screen records a
permanent address and a school address.
The appropriate mailing labels are
generated automatically based on the
dates under the school address.
• A staff member can be assigned more
than one position, responsibility for a
bunk or group and section. Staff may
work for the entire summer or just
specific sessions.
• Custom checkboxes can be used to
indicate whether employment forms,
health forms, etc. have been received.
• Track staff certifications, awards and
qualifications.
• Email staff contracts.
• Log all of your communication
with staff.
• Use tags to record staff skills and/or work preferences.
• Page 2 of the staff module is password
protected as it contains all the financial
information.
• Download online staff applications
directly into the module.
• Volunteers and applicants are also
tracked using this module.
• An excellent reporting system is also
attached, allowing for detailed analysis,
generating contracts,financial summaries,
position lists, etc.
STAFF INFORMATION
19
Staff Position List
15-Jul-2011 11:15 pm
Administrative Staff
BENICE, Elaine
Transportation
(555) 555-5555
NEWMAN, Jerry
Kitchen
(555) 555-5555
BENICE, Elaine
Counselor
(555) 555-5555
CHERRY, Don
Counselor
Section Staff
DITKA, Mike
JACKSON, Phil
MCQUEEN, Steve
SMITH, Tim
(555) 555-5555
Counselor
15-Jul-2011 11:15 pm
Counselor
MISKIN, Shane
SEINFELD, Kramer
(555) 555-5555
Counselor
Master Staff
Schedule
(555) 555-5555
(588) 555-6554
Section Head
Tuesday
(416) 485-8885
Counselor
(555) 555-5555
CIT Director
(555) 555-5555
10:00 am
11:00 am
12:00 am
2:00 am
Aykroyd, Bob
Swim
Swim
Lunch
Swim
Swim
Monroe, Steve
Woodworking
Woodworking
Lunch
Woodworking
Woodworking
Baseball
Staff
Specialty Staff
DITKA, Mike
Instructor
(555) 555-5555
3:00 am
JACKSON, Phil
Simpson, Charles
Instructor
Football
Football
(555) 555-5555
Lunch
Baseball
STAFF, Good
Jackson, Phil Instructor
Archery
(290) 555-5555
Archery
Lunch
Archery
Archery
Lunch
Photography
Photography
Photography
Hilary, Eddie
Facility Staff
Photography
Soccer
Soccer
(555) 555-5555
Lunch
Tennis
Tennis
Staff Profile
Aykroyd, Jane
Low Ropes
Low Ropes
Lunch
Low Ropes
Low Ropes
15-Jul-2011 11:15 pm
Fleischman, Melanie
Basketball
Basketball
Kitchen
Basketball
Basketball
Hill, Wendy
CHERRY, Don
JACKSON, Phil
Home Address:
Maintenance
Bazzochi, Karl
Canoe
Canoe
Lunch
Canoe
Canoe
Richter, Mike
Kitchen
Kitchen
Lunch
Kitchen
Kitchen
Arts & Crafts
Arts & Crafts
67 Basketball Ave
Flopent, Yim
Chicago Illinois 55555
USA
School Address:
76 University Blvd
Arts &
Crafts
Arts & Crafts
Lunch
Los Angeles California 55555
USA
From: 06-Sep-2004 To: 12-May-2005
Home Phone:
Other
E-Mail:
(555) 555-5555
(555) 555-5555
rob@campbrain.com
Gender:
Birthday:
School:
Grade / Year:
M
07-Feb-1984
15-Jul-2011 11:15 pm
University of Basketball
Staff Payroll Profile
SIN:
Health Card:
Drivers License:
555 555 555
5555 5555
5555 5555
Transportation:
Last Year's Position:
Qualifications:
Bus 1
basketball instructor
Plays College Basketball
Contract Sent:
Contract Returned:
Med Form:
Bernice, Julie
03-Oct-2010
Years As Camper:
Counselor
04-Nov-2010
Years As Staff:
34 New York Street, New York, New York, USA,
55555
Yes
CIT Training:
Position:
Basketball Instructor
Days:
Notes:
Date Entered:
Last Edited:
70
2
1
No
Total:
$300.00
$1,850.00
January 24, 1989
SIN:
455-555-5555
05-Jan-2007
19-Jun-2010
Salary:
$2,000.00
Phil is an excellent basketball instructor. The campers respect him and want
to Advances:
be in his sessions.
Cash
Completion Bonus:
$75.00
Description:
Date:
Specialty Bonus:
$75.00
Cash Advance:
Birthday:
Amount:
01-Jul-2011
Cash Advance
$100.00
10-Jul-2011
Cash Advance
$100.00
15-Jul-2011
Cash Advance
$100.00
Total:
$300.00
SAMPLE
REPORTS
20
CAMP MANAGEMENT
SOFTWARE
• The inquiry screen allows you to record
and track requests for information about
your camp.
• Use this module to organize follow-up
contact, track what information the
inquiry has already received from your
camp, information on their children, etc.
• The referral source field will help you
analyze the effectiveness of your
advertising.
• Log all communication with your
prospects in the contact management
screen - it is dated and can be assigned
to a specific staff member.
• Automatically convert an inquiry into the
family database once they decide to
send their children to your camp.
• Target marketing to specific parts
of the city, state or country based
on analysis of information gathered.
• Never lose track of a prospect.
Let the system organize follow-ups.
INQUIRIES
ALUMNI + HISTORY
CAMP MANAGEMENT
SOFTWARE
21
• Review an individual’s complete history
with your camp, all in one screen.
• Easily select and communicate with
alumni from a specific year or plan your
50th year reunion celebration and
communicate with all your alumni.
• CampBrain tracks detailed history for
your campers and staff allowing you to
do very detailed analysis.
• With this history information CampBrain
is able to: generate reports based on
the number of years at camp, distinguish
between new and returning campers,
and calculate your new-to-returning
camper ratio.
• Determine which campers from last year
have not yet registered and send them
an email or a specific mailing.
• History is automatically updated each
year with no data entry required.
22
CAMP MANAGEMENT
SOFTWARE
• Log all communication with your families
whether phone calls, emails, letters sent
or messages left.
• Entries are logged by specific staff
members with the ability to assign further
action to another staff member.
• Staff can monitor “open” items to ensure
nothing falls through the cracks.
• View all communication with a particular
family in one screen with the ability to
drill into further detail.
• The communication log exists
throughout the software and extends
beyond just family communication – log
communication with donors about their
gifts or conversations with summer staff
members or agreements made with
rental groups.
• Use the mass update feature to log a
particular communication for numerous
constituents with one click (e.g. e-mail
sent to a particular group of people).
CONTACT MANAGEMENT
REPORTING + EMAIL
CAMP MANAGEMENT
SOFTWARE
23
• A straightforward selection screen allows
you to select campers for printing.
• In addition to being able to make your
own reports, CampBrain comes with
an outstanding collection of standard
reports.
• You can make lists, labels, badges,
rolodex cards... if you can imagine it,
CampBrain can print it.
• CampBrain includes over 200 standard
reports, selected from the best over
many years but there is no limit to how
many you can add.
• You can customize any of the standard
reports to your specifications, or design
entirely new ones.
• Mail merge information from your
CampBrain database into Microsoft
Word™ documents, analyse financial
reports in Microsoft Excel™, prepare
reports in a pdf format - your options
are endless.
• Reduce postage costs by sending mass
or individualized emails to campers,
parents, staff, inquiring families or alumni.
This is a great way to send reminders
about early bird deadlines or upcoming
events. It is also perfect for sending your
invoices, confirmation letters and contracts
to many individuals in one step.
• Choose the group of people you want
to receive the e-mail using the selection
screens in reporting - the choices are
limitless.
Registering, completing forms and paying online have become expectations of your customers. Providing this
service in a professional, easy-to-use and secure environment is our responsibility and commitment to you.
Why choose to use CampBrain’s online registration service?
IT’S EASY TO IMPLEMENT
No web or technical experience required.
You simply put a link on your existing website.
PROCESS PAYMENTS SECURELY
Credit card details are entered directly into the pay-
YOUR PARENTS AND PARTICIPANTS
WILL LOVE IT!
ment gateway, providing a secure PCI-compliant
solution.
It’s professional, clear, clean and very easy for
registrants to use. They will appreciate the
YOU SAVE TIME
convenience and admire the service provided.
Online registration removes the need for your
ONLINE
REGISTRATION
staff to re-enter information provided by registrants.
WE PUT YOUR FORMS ONLINE
Registrations download to your CampBrain database
We replicate your manual forms. You decide
and you monitor and update online capacities
what fields, how many fields, where the fields
from there. In addition, registrants can complete
should be, etc. The website is also branded
and/or download all information required rather
with your logo and colors. We want you to
than time-intensive post-registration mailings.
shine for your customers!
YOU SAVE MONEY
IT’S MORE THAN JUST REGISTRATION
We charge a set annual fee for the service. There are
You can go beyond the basic registration form
no per camper fees. We provide the flexibility of
and have your registrants complete your other
using whatever credit card merchant account you want.
forms online such as the medical, transportation
This provides 2 huge benefits:
and activity preference forms. These can be
completed at the same time as the registration
form or registrants may return to complete them
at a later time. In addition, you may put your
staff and volunteer application forms online.
1) You receive the money immediately directly
into your bank account and;
2) You can get a much better credit card rate.
CREATE AN ACCOUNT + ADD A CAMPER
ONLINE
REGISTRATION
25
• Place one link on your website to
activate online registration — no further
changes to your website required.
• You may have multiple online processes
reflecting different registration forms.
• Customers may return at a later date to
complete additional forms such as the
medical form of transformation form.
• Staff and volunteers may apply online.
• Your customers will be able to create an
account, enabling them to save and
reuse their information in the future.
• They can have unlimited campers in
one family and never have to repeat
any family information or pay multiple
times for multiple children.
• By providing camper age, grade and
gender up front, we can tailor the list of
sessions and options that are available
to that camper.
26
ONLINE
REGISTRATION
• You may have multiple camps within the
same online process; customers select
one and the appropriate sessions, options
and rates appear.
• Customers may choose from the sessions
and options simply by selecting the
appropriate checkboxes.
• You may setup each session and
option with several prices which are
date-dependant and the system will
automatically make that change for
you on the appropriate date.
• Capacities are set and monitored
automatically; changes to capacities
are easily made; sessions display as FULL
once the last spot has been taken.
• Customers can be added to a waitlist if
their desired session or option is full.
• You may also have a complete list
of optional charges and discounts
such as sibling discounts, t-shirts,
transportation, etc.
• The solution also accommodates
tiered pricing, allowing the customer
to choose their price from a list.
CHOOSE CAMPS, SESSIONS + OPTIONS
COMPLETE CAMPER + FAMILY INFORMATION
ONLINE
REGISTRATION
27
• Customers will complete the remainder
of your application such as emergency
contacts, guardian information, camper
details, etc.
• We have separated camper-specific
information from family-specific
information so that parents do not have
to re-enter any information for siblings.
• These forms are totally customizable –
you decide what fields and how many
fields; we work from your paper
application form to create the online
forms.
• For returning campers, you may
choose which fields you would like
to auto-populate, providing a real
convenience to your parents.
• You also determine which fields are
mandatory and the type of field to
be used (e.g. checkboxes, dropdown).
28
ONLINE
REGISTRATION
• Once the forms have been completed,
the customer will have an opportunity to
review everything they have done and
easily edit any necessary information.
• You may choose which payment options
you want to make available to your
customers including the option to
charge a deposit now and automatically
charge their credit card on future dates,
creating a payment plan.
• You choose whether you want to charge
credit cards directly online or download
the transactions and deal with them in
your database.
• Customers can log back in at a later
time to make additional payments.
• You may choose to accept checks,
allowing customers to mail in
payment.
• You may also choose the credit card
merchant account you wish to use,
providing the opportunity for much
lower rates.
• Credit card details may be entered
directly into the payment gateway,
providing the most secure option.
REVIEW + PAY
CONFIRMATION + INTEGRATION
ONLINE
REGISTRATION
29
• The final stage provides the customer
with their confirmation – they can print it
right away and it provides a great summary
of everything that was done online.
• An email is automatically sent to the
customer with attachments if applicable.
• Once the customer has completed their
process, it is available for download into
your CampBrain management software.
• Click one button and it downloads all
registrations completed since the last
time you downloaded (done via a secure
XML file).
• You do not re-enter anything –
all information is mapped to the
appropriate fields in the software.
• You may provide other supplementary
forms or information (usually in pdf
format) that you want customers to
download; this can save the need for
future mailings.
• You may choose to inform customers
that their registration is not complete
until they receive further confirmation
from you - this information can be
conveyed throughout the online process
so the customer knows they are just
completing an initial application.
The main purpose of the Conference Center part of the software is to register groups for visits to your site.
This section is ideal for conference, retreat and outdoor centers. You may purchase this section and use it stand
alone or in conjunction with the Camp side of the software. There are many aspects to the module and here is
a summary of the features:
ESTABLISH ORGANIZATIONS AND
CONTACT PEOPLE
CONFERENCE CENTER
MANAGEMENT SOFTWARE
Establish an organization record with unlimited
contact people and register group visits within an
RESERVE RESOURCES
organization, avoiding duplicate entry and enabling
Reserve all of those other items that groups require
outstanding analysis of your customers.
whether for an entire day or an hour at a time –
e.g. meeting rooms, supplies, pool, sports fields,
REGISTER GROUPS
programs, staff, etc.
Record all required details regarding the group visit
and its leader(s) including arrival and departure
MANAGE FINANCIAL INFORMATION
details, expected numbers, rate, deposit amount
Manage all of the financial details and produce
due and date due, etc.
contracts, invoices, deposit journals, aged accounts
receivable, etc.
MONITOR THE CALENDAR
Look at a month by month view of which groups
COORDINATE MEALS
are at your facility, the number of people and what
Manage all of the details surrounding meals including
they are doing with you – an excellent utility to
number of people, time, dietary requirements,
determine availability of space.
type of meal, location, etc. and provide great daily
summaries to your kitchen staff.
BOOK ACCOMMODATIONS
Use this outstanding screen to see what cabins,
EMAIL AND OUTLOOK EXPORT
lodges or rooms are available for the specified
Target mass emails or send out individualized emails
nights and book accommodation for each group.
en masse to specific contact people and groups.
Export group information to Microsoft Outlook’s™
calendar - great for synchronizing with your PDA.
ORGANIZATION INFORMATION
CONFERENCE CENTER
MANAGEMENT SOFTWARE
31
• Record all of the required information
for an organization (e.g. address, phone,
fax) and track an unlimited number of
contact people for each organization.
• Note that an “organization” can have
many “groups”, thereby allowing you to
track the overall impact of an organization.
For example, a school may send
multiple classes.
• Enter organization and contact people’s
information only once even though they
may visit your conference center more
than once.
• Contact people may have separate
addresses, phone numbers, etc.
than the organization.
• Direct your marketing messages to
the most appropriate contact people.
• Double-click on the e-mail address
to automatically send an e-mail to
the specified person.
• For U.S. addresses, enter the zip code
and the city and state will automatically
appear.
• Automatic formatting of dates, titles,
addresses and phone numbers and
automatic capitalization of names.
• Drop-down menus for consistent and
convenient data entry.
• Mail merge into Microsoft Word™ to
create form letters.
32
CONFERENCE CENTER
MANAGEMENT SOFTWARE
• Register a group into your facility
including arrival and departure details,
first and last meals, expected and actual
numbers, agreed upon group rate,
deposit amount due and date due,
and any special requests.
• Choose a billing contact and group
leader from your list of contact people
associated with that organization.
• Use the Group Status field to monitor
the current status of that group’s visit
(e.g. Inquiry, Contract Sent, Contract
Returned, Registered).
• Several custom fields have been provided
to record other information unique to
your organization - these fields are easily
renamed and ready for use right away.
• Organize and track the number of
attendees in any form you want
(e.g. adults, children, male, female,
teachers, students, etc.).
• Use the convenient “Rebook Group”
feature to minimize data entry if the
group is returning at a later date.
• Log all communication with your groups
in an organized contact management
system — each entry is dated and can
be assigned to a specific staff member.
You can also browse all entries in a
single screen.
GROUP INFORMATION
33
Two Oaks Conference Center
1693 Bathurst St., Chicago, Illinois, 55555
Phone: (555) 555-8885 Fax (555) 555-8884
www.twooakscenter.com
Rental Agreement
GROUP
REPRESENTATIVE (if different than group)
Name
Main St. School
Name
Address
371 Main St. W.
Address
City / State / Zip
Seattle WA 98125
City / State / Zip
Phone
416-489-4111
Phone
Work Phone
416-987-6541
Work Phone
Mobile / Fax
416-564-9874 / 416-899-2466
Mobile / Fax
Email
hagman@uts.com
Type
Environmental
Ed
15-Jul-2011
11:15 pm
Email
Group Arrival and Departures
DATES
Arrival
Departure
Gina Gershowwitz
Date
Time
Sep 3, 2011
Time
24-Sep-2011
Sep 3, 2011
22-Sep-2011
Sep 3, 2011
GUESTS
Time
12:00 p.m.
Arr
1:00 PM
12:00 p.m.
Dep
7:00 PM
3:00 PM
Arr
Group
Contract Date
Congregation
Organization
03-Apr-2006
Religious Organization
Group Leader
Mark Leader
Congregation
Religious Organization
1983 Alumni
Main St. School
Jeff Hackett
Corporate Place Ltd.
John Terracotta
Expected #
24
Arr
Sep 3, 2011
12:00 PM
Production Department
Guaranteed
Minimum
(75%
#) 18
Dep of expected
Sep 6, 2011
3:00
PM
1983 Alumni
Adults
4
Children 3-11
20
Sep 7, 2011
3:30 PM
Dep
Infants 0-2
Production Department
Main St. School
0Corporate Place Ltd.
Sep 7, 2011
9:00 PM
Arr
CampBrain Retreat
CampBrain
Shane Miskin
2:00 PM
Arr
Annual Meeting
Corporate Organization Ltd.
Martha Wlison
Notes
Sep 8, 2011
3 vegetarians;
1 no-dairy
Sep
9, 2011
11:00 AM
First Meal
Lunch
10:00 AM
Dep
CampBrain Retreat
Meal Retreat
Breakfast
Arr Last Kid’s
MEALS
Sep 9, 2011
Arr
Sep 9, 2011
3:00 PM
Marketing Department
GroupFACILITIES
Mailing& SERVICES
Labels(per
person fees based on guaranteed minimum)
Sep 9, 2011
Adult (4 @ $45.00 x 2 Days)Sep 3, 2011
15-Jul-2011 11:15 pm
12:00 PM
Arr
Chess Club
7:00 PM
Arr
Staff retreat
CampBrain
Cancer Society
Hugo Montenegro
Corporate Organization Ltd.
Derek Galipeau
North York YMCA
$ 360.00
Cancer Society
Geoff Grant
Child (20 @ $35.00 x 2 Days)
$1,400.00 Ltd.
Dep
Sep 3, 2011
3:00 PM
Annual Meeting
Corporate Organization
Jeff Hackett
Joe Smith
Shane Miskin
Meeting Room
$School
200.00
Arr
Sep
3,
2011
12:00
PM
Ms.
Baker’s
Class
Riley
Middle
Main St. School
The Company Inc.
CampBrain
Estimated
Total:
$1,960.00
371 Bloor St. W.
St.
Lower Sherbourne St.,Cancer
#206 Society
Dep
Sep23
3, Sophmore
2011
3:00 PM
Kid’s5Retreat
Seattle, WA 98125
Bannockburn, NY 55555
Toronto, ON M5A 2P3
Sep 3, 2011
3:30 PM
Design Department
Corporate Place Ltd.
DEPOSIT (percentage of estimated
total cost based
on priceDep
schedule)
Arr
Sep 3, 2011
9:00 PM
Choir Ensemble
Main St. School
DEPOSIT DUE
The above facilities & services will be confirmed only if the required deposit amount
% Required
Arr
SepVince
3, 2011
2:00 PM
St. Andrew’s
Church
Religious Organization
Group Leader 1
Chessmaster
Mark Leader
$452.50
and signed rental agreement areNorth
returned
to
Camp Woodstock within 30 Religious
days of the
25%
CampBrain
York
YMCA
Organization
Dep
Sep 4, 2011
11:00 AM
Choir Ensemble
Main St. School
date.St., #206
5 Lower contract
Sherbourne
1234 Sheppard Ave E.
20 Main St.
SepNorth
4, 2011
AM
Arr
Staff Kleinburg,
retreat
Toronto, ON M5A 2P3
York, NJ10:00
55555
PA 09086 Cancer Society
Group Representative
Sally Snead
Main St.
School
Camp
Woodstock Ltd.
371 Bloor St. W.
Seattle, WA 98125
Sep 3, 2011
3:00 PM
Sep 3, 2011
8:30 AM
Wanda Gershowitz
Oct Main
3, 2011
2:00 PM
St. School
Bloor St. W.
Oct 371
3, 2011
9:00 AM
Seattle, WA 98125
sign
Oct 3, Please
2011
7:00and
AM
Arr
Dep
Chess Club
Marketing Department
Sammy Wesden
Arr
Grade
3 Class
Cancer
Society
483Juiol
Rd.
Dep
Grade
Class
Kitte, CA 77271
return
copy of the
Dep original
Chess Club
Ms. Baker
Soma Su
Morley Ashton
North York YMCA
Date
Corporate Organization Ltd.
Main St. School
Date
Main St. School
North York YMCA
Laura Baker
SAMPLE
REPORTS
34
CONFERENCE CENTER
MANAGEMENT SOFTWARE
• An outstanding tool for assigning cabins,
rooms, lodges or any other sleeping
accommodation to groups.
• See exactly what accommodation is
available during any time period you
select and which groups have what
reserved.
• To reserve an accommodation, simply click
in the box you want and it is automatically
reserved for that particular group.
• Separate different facilities or sites and
move between them without leaving the
screen.
• Impossible to double-book a room/cabin.
• Calculate guest days automatically.
• Use the reservations screen to book
resources, other than sleeping
accommodations, for whole days or
just an hour.
• Book picnic areas, meeting rooms,
sports fields, audio-visual equipment,
pools, supplies, etc.
• Organize and schedule activities
such as ropes courses, challenge
courses, outdoor education programs
and educational seminars.
• CampBrain automatically identifies
double-booking issues as they are
being entered and notifies the user.
ACCOMMODATIONS + RESERVATIONS
35
Two Oaks Conference Center Calendar
Sep 7, 2011 to Oct 4, 2011
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
7
8
9
10
11
12
13
General Motors
(25)
• Production
Department
(Jane Worker)
General Motors
(25)
• Production
Department
(Jane Worker)
Neilson's PreSchool
(24)
• Ms.Baker's class
(Laura Baker)
CampBrain
(32)
• CampBrain 1
(Shane Miskin)
CampBrain
(32)
• CampBrain 1
(Shane Miskin)
CampBrain
(32)
• CampBrain 1
(Shane Miskin)
General Motors
(34)
• Nice City Office
(John Corpman)
Main St. School
(20)
• 1983 Alumni
(Jeff Hackett)
Neilson's PreSchool
(24)
• Ms.Baker's class
(Laura Baker)
Neilson's PreSchool
(24)
• Ms.Baker's class
(Laura Baker)
Neilson's PreSchool
(25)
• Mr. Johnson's class
(Jim Johnson)
Neilson's PreSchool
(25)
• Mr.Johnson's class
(Jim Johnson)
Neilson's PreSchool
(25)
• Mr.Johnson's class
(Jim Johnson)
St. James Anglican
(75)
• Quilting weekend
14
15
16
17
18
19
20
General Motors
(34)
• Nice City Office
(John Corpman)
General Motors
(34)
• Nice City Office
(John Corpman)
Cancer Society
(15)
• Staff retreat
(Winnie Sedir)
Cancer Society
(15)
• Staff retreat
(Winnie Sedir)
North York YMCA
(24)
• YMCA Spring
Women's Weekend
(Jane Smith)
North York YMCA
(24)
• YMCA Spring
Women's Weekend
(Jane Smith)
CampBrain
(75)
• CampBrain 2
(Group Leader 1)
Cancer Society
(15)
• Staff retreat
(Winnie Sedir)
Cancer Society
(15)
• Staff retreat
(Winnie Sedir)
Cancer Society
(34)
• Kids retreat
(Sammy Wesden)
Cancer Society
(34)
• Kids retreat
(Sammy Wesden)
CampBrain
(25)
• Marketing Dept.
(Martha Wilson)
North York YMCA
(24)
• YMCA Spring
Women's Weekend
(Jane Smith)
Cancer Society
(34)
• Kids retreat
(Sammy Wesden)
21
22
23
24
CampBrain
(75)
• CampBrain 2
(Group Leader 1)
Main St. School
(23)
• Grade 8 Class
(Wanda Gershowitz)
Main St. School
(23)
• Grade 8 Class
(Wanda Gershowitz)
Main St. School
(23)
• Grade 8 Class
(Wanda Gershowitz)
North York YMCA
(24)
• YMCA Spring
Women's Weekend
(Jane Smith)
CampBrain
(75)
• CampBrain 2
Facility:1)
(Group Leader
Reservation Dates:
Daily Schedule
General Motors
(34)
• Nice City Office
(John Corpman)
26
27
Main St. School
(25)
• Grade 4 Class
(Sally Sneed)
Main St. School
(25)
• Grade 4 Class
(Sally Sneed)
15-Jul-2011 11:15 pm
CampBrain
(25)
• Marketing Dept.
(Martha Wilson)
28
25
29
Meeting Rooms, Programs, Initiative Games
06-Sep-2011
Meeting Room A
Time
Group
Group Leader
9/6/2011
8:00 am - 11:00 am
General Motors: Production Dept.
Jane Worker
1:00 pm - 5:00 pm
North York YMCA: Chess Club
7:00 pm - 8:00 pm
CampBrain: CampBrain 1
Time
Group
Group Leader
10:00 am - 1:00 pm
General Motors: Production Dept.
John Corpman
1:00 pm - 5:00 pm
North York YMCA: Chess Club
Jane Smith
Ropes Course
Time
Group
Group Leader
Comments
9/6/2011
9:00 am - 1:00 pm
Main St. School Alumni
Jeff Hackett
Pamper Pole; Vertigo Log
9/6/2011
2:00 pm - 5:00 pm
CampBrain: Marketing Dept.
Martha Wilson
9/6/2011
6:00 pm - 9:00 pm
CampBrain: CampBrain 1
Shane Miskin
9/6/2011
30
9/6/2011
General Motors
(34)
• Nice City Office
(John Corpman)
Meeting Room B
Little Hands
9/6/2011
(18)
• Pre-School
day trip
9/6/2011
(Becky Reynolds)
AGR-001: Woodstock Conference Center Calendar
Oct 1
2
3
Comments
Vince Chessmaster
Shane Miskin
4
Lots Of Tables For Chess
Comments
Page 1 of 2
SAMPLE
REPORTS
36
CONFERENCE CENTER
MANAGEMENT SOFTWARE
• Customize your own unique list of charges
and then simply choose the appropriate
ones from the list for each group.
• Use the variable charge system for all of
your per person, per hour, and per meal
charges.
• Record payments using any method you
allow — credit cards, subsidies, checks,
etc; record refunds and NSF checks.
• Produce detailed invoices and bank
deposit journals.
• Monitor accounts receivable and track
all financial information in great detail.
• Complete revenue/receivables/receipts
accounting — either cash or accrual
basis accounting.
• Configure up to 3 taxes appropriate to
your region or hide the tax columns if
not applicable.
GROUP FINANCIAL
37
Camp Two Oaks
1693 Bathurst St., Chicago, Illinois, 55555
Phone: (555) 555-8885 Fax (555) 555-8884
Mr. Larry Hagman
Main St. School
371 Bloor St. W
Seattle WA 98125
Invoice
September 10, 2011
Charges
Alumni: 9/4/2011 to 9/7/2011
Date
Description
09-07-11
Adult (22 @ $45.00 x 4 Days)
09-07-11
Pool ($5.00 x 2 Hours)
Amount
$3,960.00
$242.00
$4,202.00
Grade 4 Class: 9/26/2011 to 9/28/2011
Date
Description
09-28-11
Group
Child (22
@ $35.00 Category
x 3 Days)
09-28-11
Staff Program Leader ($25.00 x 2 Hours)
Amount
Totals
$2,310.00
15-Jul-2011 11:15 pm
Groups Departing: September 1, 2011 to September 30, 2011
Grade 8 Class: 9/22/2011
to 9/24/2011
Category
Name
Date
Description
Meals Only
09-24-11
Child (23 Day
@ $35.00
x 2 Days)
Use Only
09-24-11
Meeting Room
Accommodation/Meal Packages
Charges
$1,823.00
Payments
$250.00 Amount
$200.00
$0.00$1,610.00
$0.00
$5,786.00 $200.00
$42,424.00
Other
$1,960.00
$0.00$1,810.00
$0.00
Programs
$1,640.00
$0.00
$0.00
$53,833.00
$6,036.00
$47,797.00
15-Jul-2011 11:15 pm
$48,425.00
Balance
Organization
Contact Name
Phone
1983 Alumni
3,470.00
Main St. School
Larry Hagman
416-987-6541
Accounting department
1,435.00
The Company Inc.
Jane Wilson
444-444-4444
CampBrain1
2,250.00
CampBrain
Rob Carmichael
416-485-8885
CampBrain2
6,500.00
CampBrain
Rob Carmichael
416-485-8885
Chess Club
4,900.00
North York YMCA
John Davidson
416-987-6541
Religious Organization
Rick Albert
333-333-3333
Congregation
16,715.00
Grade 4 Class
1,860.00
Main St. School
Larry Hagman
416-987-6541
Grade 8 Class
1,610.00
Main St. School
Larry Hagman
416-987-6541
Kid's Retreat
3,140.00
Cancer Society
Linda Youd
444-444-4444
Marketing Department
1,128.00
The Company Inc.
Jane Wilson
444-444-4444
Ms. Baker's Class
1,030.00
Neilson's Pre-School
Ellie Neilson
333-333-3333
Corporate Organization Ltd.
Harry Truman
416-485-8881
Nice City Office
Balance
$1,573.00
$48,210.00
Group Balances Outstanding
Group
SAMPLE
REPORTS
$50.00
$2,360.00
450.00
38
CONFERENCE CENTER
MANAGEMENT SOFTWARE
• CampBrain automatically fills in all meals
for the group based on arrival and
departure dates, first and last meal —
you can add, delete or amend any meals.
• Record complete details for each meal —
date, meal (e.g. lunch, dinner), time of
meal, number of people, location, meal
type (e.g. buffet, barbecue), notes and
2 customizable fields (use them any way
you want).
• You can set default values for most fields
to minimize data entry (for example,
the time of lunch can appear consistently
as 12:00 and you can edit if necessary).
• Print fantastic daily summaries for your
kitchen staff, providing details on all
groups and totals for each meal.
• Provide critical dietary information
to kitchen staff for each group.
• Incredible monthly or yearly summaries —
total meals served, number of breakfasts
vs. number of dinners, total camper
days, etc.
MEAL MANAGER
39
Meal Summary
29-May-2011 4:15 pm
Group Date:
Meal Date:
06-Sep-2011 to 07-Sep-2011
06-Sep-2011 to 07-Sep-2011
Saturday, September 6
Breakfast: 8:00 am (120)
Main St. School: Alumni
20
Tent
St. James Episcopal: Quilting Weekend
75
Tent
General Motors: Marketing
25
Lodge A
Main St. School: Alumni
20
Rigley Hall
St. James Episcopal: Quilting Weekend
75
Rigley Hall
Main St. School: Alumni
20
Rigley Hall
St. James Episcopal: Quilting Weekend
75
Rigley Hall
continental only
Lunch: 12:30 pm (95)
birthday cake: "Happy Birthday Doris"
Dinner: 5:30 pm (110)
General Motors: MarketingGroup
Snack: 8:30 pm (95)
Meal Calendar
15 Rigley Hal
Sep 16, 2011 to Sep 22, 2011
Main St. School: Alumni
20
St. James Episcopal: Quilting Weekend
Sunday
75
Sunday, September 7
Breakfast: 8:00 am (95)
Sep 16
8:30 AM Breakfast
Staff Retreat
Staff Retreat
Lunch: 12:30 pm (120)
Main St. School: Alumni
Fire Pit
Monday
Tuesday
Sep 17
12:30Weekend
PM Lunch
St. James Episcopal: Quilting
CampBrain
Fire Pit
8:30 AM Breakfast
8:30 AM Breakfast
15 Kid’s Retreat
75
15 Kid’s Retreat
12:30
PM Lunch
Tent
12:30 PM Lunch (2/58)
34 Kid’s Retreat
15 Kid’s Retreat
20
6:00 PM Dinner
Staff Retreat
Sep 18
Rigley Hall
YMCA Spring Women’s
6:00 PM Dinner
15 Kid’s Retreat
20
Rigley
Hall
9:00
PM Evening
Snack
St. James Episcopal: Quilting
Weekend
Staff Retreat
75
15
Rigley
Kid’s
Retreat
CampBrain
20
Smith Room
75
Rigley Hall
9:00 PM Evening Snack
Hall
Dinner: 5:30 pm (75)
St. James Episcopal: Quilting Weekend
34 6:00 PM Dinner (2/58)
Kid’s Retreat
34 YMCA Spring Women’s
s'moresWednesday
Thursday
YMCA
Spring Women’s
Full
Buffet
St. James Episcopal: Quilting Weekend
75
Fire Pit
20
Rigley Hall
8:30 AM Breakfast
34 CampBrain Sales Meeting
75 Special Fundraising Com
24 YMCA Spring Women’s
24 Marketing Department
25 8:30 AM Breakfast
YMCA Spring Women’s
12:30 PM Lunch (3/99)
24 CampBrain Sales Meeting
Marketing Department
25 CampBrain Sales Meeting
75 CampBrain Sales Meeting
75
24 Marketing Department
25 Grade 8 Class
23
24 Special Fundraising Com
10
6:00 PM Dinner (2/49)
34 Marketing Department
25 YMCA Spring Women’s
24 YMCA Spring Women’s
24 6:00 PM Dinner (3/124)
YMCA Spring Women’s
75 6:00 PM Dinner (3/124)
6:00 PM Dinner
Kid’s Retreat
34 Marketing Department
25 Marketing Department
25 CampBrain Sales Meeting
75 Special Fundraising Com
YMCA Spring Women’s
24 YMCA Spring Women’s
24 YMCA Spring Women’s
24 Special Fundraising Com
10 7:00 PM Dinner
9:00 PM Evening Snack (3/124) 9:00 PM Evening Snack (2/85) Grade 8 Class
ice cream
CampBrain Sales Meeting
75 CampBrain Sales Meeting
75 9:00 PM Evening Snack
Marketing Department
25 YMCA Spring Women’s
10 Grade 8 Class
YMCA Spring Women’s
24
Group Meal Summary
15-Jul-2011 11:15 pm
Central Church
7/27/2011
Departure Date:
7/28/2011
Arrival Time:
5:30 PM
Departure Time:
4:00 PM
75
12:30 PM Lunch
50 12:30 PM Lunch (3/124)
9:00 PM Evening Snack (2/58) 9:00 PM Evening Snack (2/49) CampBrain Sales Meeting
Arrival Date:
10
24 CampBrain Sales Meeting
Snack: 8:30 pm (100)
CampBrain
Sunday
Sep 22
34 Marketing Department
34 12:30 PM Lunch
24 YMCA Spring Women’s
8:30 AM Breakfast (3/124)
8:30 AM Breakfast (2/49)
8:30 AM Breakfast (2/58)
34 Kid’s Retreat
Friday
Sep 21
Sep 20
Sep 19
Est # of Guests: 34
Meals Requested
Meal
Date
Time
Location
Dietary Comments
Dinner
Fri, Jul 27, 2011
5:30 PM
Cookout
2 Vegetarians
Evening Snack
Fri, Jul 27, 2011
9:00 PM
Lounge
Breakfast
Sat, Jul 28, 2011
8:00 AM
Dining Hall
Lunch
Sat, Jul 28, 2011
12:30 PM
Dining Hall
Special Fundraising Com
10
23
23
10
SAMPLE
REPORTS
40
CONFERENCE CENTER
MANAGEMENT SOFTWARE
• View a month at a time or more - the
calendar provides an excellent overview.
• The groups within the calendar are
color-coded to help you visually identify
and separate different types of groups.
You can color-code based upon the
groups’ status such as “registered”,
“contract sent”,“inquiry” or you can
color-code based upon the group type
such as “school”, “retreat” etc. or
color-code based upon your specific
needs.
• Click on a specific day and the right
sidebar will display the groups onsite
for that day as well as any booked
accommodation and resources. It will also
display AVAILABLE accommodations –
that’s right, you can immediately identify
which cabins/rooms/lodges are available
on any given day.
• Click on a specific group and the right
sidebar will display all of the relevant
details for that group including all of their
meals, schedule, accommodation, etc.
• You will not find a better tool to provide
all information on booked groups or
to quickly identify if you have room for
a prospective group.
• Simply put, this is the calendar that
you have been looking for and it is
automatically filled in for you when
you enter the group’s details on the
other screens.
CALENDAR
GROUP REPORTING, EMAIL + EXPORT
CONFERENCE CENTER
MANAGEMENT SOFTWARE
41
• A straightforward selection screen allows
you to select groups for printing.
• In addition to being able to make your
own reports, CampBrain comes with
an outstanding collection of standard
reports.
• Contracts, invoices, deposit journals,
aged accounts receivable, daily meal
summaries, arrival and departure lists,
calendars, resource schedules are just
some of the reports that our clients depend on each day.
• Mail merge information from your
CampBrain database into Microsoft
Word™ documents, analyse financial
reports in Microsoft Excel™, prepare
reports in a pdf format - your options
are endless.
• Reduce your postage costs by sending
mass emails to groups - a great way to
keep your customers informed of what’s
happening at your facility.
• You can also send out individualized
emails en masse – a great way to send
out invoices, contracts, etc.
• Export groups and their details to your
Microsoft Outlook- calendar. Send the
information as often as you like CampBrain will keep the details updated.
• Synchronize all of this information with
your Personal Digital Assistant (PDA).
The main purpose of the Donors part of the software is to track donors and their pledges and gifts. This module
is fully integrated with the other parts of the software so you are not creating duplicate records for an individual
or group that may have multiple relationships with you (e.g. staff member + donor + parent of camper).
The concept is that you have one record for an individual even though they may interact with your operation
in several ways. In reality, a significant percentage of most camps’ potential donors comes from people with
whom they already have a relationship and who are already in their main database (e.g. parent of a camper, staff,
alumni, school group, company, board member, inquiry, newsletter recipient, etc.). This model results in less
duplication and data entry, more professional communication with your constituents, more efficient analysis
capabilities and better overall reporting. The Donor module is idealfor those clients operating a camp and/or
conference center that do not want a separate database for their donors. Here is a summary of some of the features:
TRACK DONORS
Record all of the required information for your
individual and company donors. Tag each donor
PRODUCE RECEIPTS AND ACKNOWLEDGEMENTS
into an unlimited number of categories (e.g. board
Easily produce receipts in accordance with the U.S.
member, committee chair, etc.). Review the donor
and Canadian guidelines. Generate “thank you”
summary to see the relevant donation history
letters and acknowledgements and let the system
(e.g. largest, most recent, yearly total, etc.).
track the status for each donation.
RECORD PLEDGES AND DONATIONS
COMMUNICATE WITH CONSTITUENTS
Use the pledge wizard to setup pledges and their
Use the communication log to document
installments — record frequency, start date, end date,
conversations, e-mails, etc. with each constituent.
amounts and let CampBrain automatically establish
Review all communication in one screen and set
the schedule. Allocate donations to pledges and
ticklers for staff.
categorize each one by campaign and fund.
DONORS
PROACTIVELY RAISE FUNDS
Analyse donor activity (e.g. who gives the most
often, who gives the most, who has not given in
a while). Target mailings and e-mails to selected
groups. Solicit funds from constituents other than
your normal donors. Using the extensive reporting
capabilities, CampBrain will enhance your ability
to efficiently raise more money.
DONOR INFORMATION
DONORS
43
• There is one record for a person in
CampBrain, yet they can interact with
your organization in numerous ways
(e.g. staff member, donor, board member).
Therefore, there is no duplication issue.
One database, one record, one place
to change an address, phone number
or email.
• Donors may be individuals, and can be
part of a family unit, or companies.
• You can “tag” your donors into an
unlimited number of categories.
This is an excellent way to generate
targeted communication lists.
For example, a donor record may be
tagged as a board member, a newsletter
recipient and a major donor.
• Numerous custom fields allow you to
customize the module to track information
specific to your operational needs.
• A fundraising profile provides a quick
snapshot of the donor’s past history,
including their largest, most recent and
first donation as well as yearly totals.
• Set certain parameters for your donors
such as whether they want to remain
anonymous or whether they prefer an
annual receipt.
44
DONORS
• Record pledges and use the wizard to
establish the installment plan. Set a start
and end date along with frequency and
CampBrain will automatically setup the
required installments.
• Send reminders to donors based on
their pre-established schedule.
• Allocate payments to specific pledges
and track progress.
• Establish campaigns and designate
pledges and donations toward a
campaign.
• Categorize donations to specific funds
(e.g. operations, building fund, etc.).
• Memorials and honorariums may be
established and you can produce
detailed reports for the family.
PLEDGES + DONATIONS
45
Donor Profile: Tim Bell
7/15/11 4:15 pm
Contact and Family Info
Address:
5 Lower Sherbourne St. Apt 34
Miami, FL, 55555
Phone:
416-485-8885
E-mail:
tim@campbrain.com
Spouse:
Susan White
Children:
Tom, 7yrs. Tina, 10yrs.
Camp History
Camper:
1981-1985
Staff:
1986-1990
Notes:
Tim was an excellent counsellor and he loved the camp.
He is a second generation camper from the Bell family.
Donor Summary
First Donation:
4/3/2004, $50
Last Donation:
1/23/2011, $750
Average Donation:
$525
Largest Donation:
$1,250
Last year Donations:
$875
Total Donations:
$4,375
SAMPLE
REPORTS
Donation Range Summary
7/15/11 4:15 pm
GENERAL CAMPAIGN
Range
Number of
Donations
% of
Total
Amount $
% of
Total
5
2.92%
75.45
0.05%
$25.01 - 75.00
34
19.88%
2,186.88
1.42%
$75.01 - 150.00
23
13.45%
2,278.84
1.48%
$150.01 - 250.00
40
23.39%
8,016.00
5.22%
$250.01 - 500.00
33
19.30%
2,375.00
8.06%
$500.01 - 1,000.00
14
8.19%
11,032.00
7.18%
$1,000.01 - 2,500.00
10
5.85%
23,500.00
15.30%
$2,500.01 - 5,000.00
5
2.92%
16,750.00
10.90%
$5,000.01 - 10,000.00
4
2.34%
32,400.00
21.09%
$10,000.01 +
3
1.75%
45,000.00
29.29%
$0 - 25.00
Total
171
153,614.17
46
DONORS
• This screen provides one place to see all
pledges, installments, donations and
receipts with each donor.
• An excellent summary of past transactions
and future pledges and installments.
• Receipts are easily produced, complying
with all guidelines in the U.S. and Canada.
• Produce acknowledgements and
thank you letters in a professional and
efficient manner.
• If donors are paying by credit card,
installments can be fully automated
for processing.
• Assign a solicitor to a donor record
if desired.
FINANCIAL SUMMARY
47
Camp Two Oaks
22 Sherbourne St.
Detroit, MI 55555
Tel: 416-485-8885
Fax: 416-485-7262
CHARITABLE TAX RECEIPT
Donor Information:
Donor Information:
Mr. & Mrs. T. Bell
Tax Receipt Amount:
25 Wilmer Ave.
Chicago IL, 55555
Campainge:
Tax ReceiptNumber:
242
Date Issued:
7/18/2011
Fund:
Notes:
Camp Two Oaks
Camp Two Oaks Charitable Registration Number: 1234-0000-5678
1693 Bathurst St.
Chicago, Illinois, 55555
(555) 555-8885
www.camptwooaks.com
Keep this copy for your files
Camp Two Oaks
22 Sherbourne St.
Detroit, MI 55555
Tel: 416-485-8885
Fax: 416-485-7262
CHARITABLE TAX RECEIPT
Tax ReceiptNumber:
242
Date Issued:
7/18/2011
John and Sandra Holland
5 Lower Sherbourne
St.
Donor Information:
Seattle, WA, 55555
Tax Receipt Amount:
Donor Information:
Mr. & Mrs. T. Bell
25 Wilmer Ave.
Chicago IL, 55555
Campainge:
Thank you for your donation of $250 toward the building fund of Camp Two Oaks. We will be using
Fund:
the funds raised to build two more cabins in the east section of camp. These cabins will enable us
Notes:
to serve another 100 children per summer!
On behalf of the entire staff and Board of Directors, we thank you for your generosity.
Camp Two Oaks Charitable Registration Number: 1234-0000-5678
Keep this copy for your files
Sincerely,
Camp Two Oaks
22 Sherbourne St.
Detroit, MI 55555
Tel: 416-485-8885
Fax: 416-485-7262
CHARITABLE TAX RECEIPT
Annual Donation Summary
1/1/11 to 12/31/11
12-Jan-12 4:15 pm
Donor
Tax ReceiptNumber:
242
Date Issued:
7/18/2011
John Oaks
Executive Director
Donor Information:
Date
Mr. & Mrs. T.
Bell of
Last Donation
Donor Information:
# of
Largest
Tax Receipt Amount:
Donations
Donation
Total
Donations
9,000
6,250
12,500
25 Wilmer Ave.
Chicago IL, 55555
1-Feb-11
2
Bonner, Kyle
5-Apr-11
5
250
170
850
Clintock, Ben
6-may-11
3
1,000
1,000
3,000
Abe, Clyde
Camp Two Oaks Charitable Registration Number: 1234-0000-5678
Campainge:
Average
Donation
Fund:
Notes:
Dagwood, Jim
12-Jan-11
6
500
300
1,800
Elvint, Janet
2-Dec-11
1Keep this copy for your files
300
300
300
Ferris, Kim
15-may-11
4
800
550
2,200
Gallant, Sue
9-Sep-11
2
300
200
400
Hallow, Dale
4-Mar-11
5
50
40
200
SAMPLE
REPORTS
48
DONORS
• A straightforward and powerful selection
screen allows you to select a specific
group of donors for printing.
• You can make your own reports from
scratch or modify any of the existing ones.
• CampBrain comes with an outstanding
collection of standard reports.
• Receipts, acknowledgements,
personalized letters, labels, statistics
and financial summaries are just some
of the types of reports you can produce.
• The system has excellent mail merge
capabilities as well, allowing you to
write your own letters and simply merge
the necessary fields from CampBrain.
• Use the same selection criteria to
send a mass email or individualized
emails en masse, to a select group
of donors.
REPORTING + EMAIL
OUR SOFTWARE IS EASY TO USE,
INDUSTRY-SPECIFIC + POWERFUL
WHY
CAMPBRAIN?
New users are productive right away due
to the intuitive screens and processes
and power users excel with the advanced
features. We offer a complete solution with
many unique aspects: drag and drop cabin
assignment, day camp bussing, conference
center calendar, activity scheduling, donors
and a three-tiered camper registration system.
WE KEEP THE SOFTWARE CURRENT
Passionate and committed, we have been
providing consistent product upgrades
since 1994.
WE HAVE A SOLID FOUNDATION
THE REPORTS ARE EXCELLENT
With over 200 standard reports, the ability
to add or edit as many as you like, and the
best and most-widely available report writing
tool, CampBrain offers the best reporting in
the industry.
IT IS CUSTOMIZABLE + FLEXIBLE
User-defined fields, configurable software
and an open database structure ensure
a real ability to customize CampBrain to
meet your needs.
Experience and a solid client base are
critical for technology companies to ensure
ongoing service and future development.
We serve hundreds of clients and have
been doing so since 1994.
WE PROVIDE COMPREHENSIVE SETUP
SERVICES, INCLUDING DATA IMPORT
Use CampBrain as soon as you receive it.
We configure the software and import your
existing data.
WE CHARGE A FAIR PRICE
WE PROVIDE EXCEPTIONAL SERVICE
We are widely known for providing personal,
caring and professional service, with an
outstanding reputation in the industry.
We run a sustainable business with fair
and consistent prices. Pay one-time fees
to purchase our software. Pay lower annual
fees for ongoing service and upgrades.
No per camper fees.
toll free
1.866.485.8885
phone (416) 485.8885
fax (416) 485.7262
info@campbrain.com
www.campbrain.com
We develop and support CampBrain management software and online registration for the camp and
conference & retreat center industries. We have hundreds of camps and centers using CampBrain. We are
committed to the market and have been providing service since 1994. We are actively involved in the camp
community, participating as association board members, contributing as commercial members to almost all
camp-related associations, donating funds to camp association causes, volunteering to assist in organizing
conferences, volunteering at camp, speaking at various industry events & conferences and writing articles for
magazines and newsletters. We understand the industry and your specific administrative and management
needs. We recognize that no two camps are the same. We also recognize that conference centers are not
camps, requiring software specific to their niche.
Our products are comprehensive, easy to use and priced fairly. Our service is prompt, professional and caring.
We invite you to take a closer look, ask questions, contact other CampBrain users or participate in an online
demonstration. We look forward to speaking with you about CampBrain.