AMCAS and the PIR (Not For EN) - Prehealth

AMCAS and the PIR (Not For EN)
May
Did you complete your PIR
appointment before May 1st ?
Attend Junior Jumpstart!!!
Begin filling out your application on
AMCAS (open May 3rd)
Request a personal copy of your official
transcript from all US schools attended.
Apply for Fee Assistance Programs
Read the 2017 AMCAS Instruction manual
and save to desktop for quick reference.
If you haven’t already, ask for
Recommendation letters
If you are a Re-Applicant be sure to notify
your advisor as well as the PreHealth office.
Disclosures
• Begin filling out your 2017 AMCAS
application!
https://apps.aamc.org/account
If you have taken the MCAT you probably
already have an account.
May
Did you complete your PIR
appointment before May 1st ?
Attend Junior Jumpstart!!!
Begin filling out your application on
AMCAS (open May 3rd)
Request a personal copy of your official
transcript from all US schools attended.
Apply for Fee Assistance Programs
Read the 2017 AMCAS Instruction manual
and save to desktop for quick reference.
If you haven’t already, ask for
Recommendation letters
If you are a Re-Applicant be sure to notify
your advisor as well as the PreHealth office.
Disclosures
Transcripts
After final grades are posted:
• Make requests from every US school where you
have taken coursework.
• At WU, make your request through Webstac.
– In the special instructions section note if you will be
sending an AMCAS matching form.
– Fax matching form to (314)935-4268 or send it in an
email to registar@wustl.edu. Only do this after you
have made your request through webstac.
• The prehealth office cannot send your transcripts
and WU cannot forward transcripts from other
schools.
May
Did you complete your PIR
appointment before May 1st ?
Attend Junior Jumpstart!!!
Begin filling out your application on
AMCAS (open May 3rd)
Request a personal copy of your official
transcript from all US schools attended.
Apply for Fee Assistance Programs
Read the 2017 AMCAS Instruction manual
and save to desktop for quick reference.
If you haven’t already, ask for
Recommendation letters
If you are a Re-Applicant be sure to notify
your advisor as well as the PreHealth office.
Disclosures
Fee Assistance Program
• To find out more about this program and
review eligibility requirements visit:
https://students-residents.aamc.org/applyingmedical-school/applying-medical-schoolprocess/fee-assistance-program/
May
Did you complete your PIR
appointment before May 1st ?
Attend Junior Jumpstart!!!
Begin filling out your application on
AMCAS (open May 3rd)
Request a personal copy of your official
transcript from all US schools attended.
Apply for Fee Assistance Programs
Read the 2017 AMCAS Instruction manual
and save to desktop for quick reference.
If you haven’t already, ask for
Recommendation letters
If you are a Re-Applicant be sure to notify
your advisor as well as the PreHealth office.
Disclosures
References for AMCAS
• 2017 AMCAS Instruction Manual
– This document THOROUGHLY outlines
the application. The Instruction Manual
is required reading for all AMCAS
applicants.
• Tutorials and Other Application Tips can be found at:
– https://students-residents.aamc.org/applying-medicalschool/applying-medical-school-process/applyingmedical-school-amcas/amcas-tools-and-tutorials/
May
Did you complete your PIR
appointment before May 1st ?
Attend Junior Jumpstart!!!
Begin filling out your application on
AMCAS (open May 3rd)
Request a personal copy of your official
transcript from all US schools attended.
Apply for Fee Assistance Programs
Read the 2017 AMCAS Instruction manual
and save to desktop for quick reference.
If you haven’t already, ask for
Recommendation letters
If you are a Re-Applicant be sure to notify
your advisor as well as the PreHealth office.
Disclosures
Recommendation Letters
• If you asked your letter writers later in the spring
expect them to arrive later.
• You should receive emails from
‘prehealth@wustl.edu’ notifying you that your
letter has been added to your account.
• Check to be sure these emails are not filtered into
your spam folder.
• Remember that our office does not have a
deadline for these letters of recommendation.
• If your letters are received by our office anytime
in June that is perfect.
May
Did you complete your PIR
appointment before May 1st ?
Attend Junior Jumpstart!!!
Begin filling out your application on
AMCAS (open May 3rd)
Request a personal copy of your official
transcript from all US schools attended.
Apply for Fee Assistance Programs
Read the 2017 AMCAS Instruction manual
and save to desktop for quick reference.
If you haven’t already, ask for
Recommendation letters
If you are a Re-Applicant be sure to notify
your advisor as well as the PreHealth office.
Disclosures
May
Did you complete your PIR
appointment before May 1st ?
Attend Junior Jumpstart!!!
Begin filling out your application on
AMCAS (open May 3rd)
Request a personal copy of your official
transcript from all US schools attended.
Apply for Fee Assistance Programs
Read the 2017 AMCAS Instruction manual
and save to desktop for quick reference.
If you haven’t already, ask for
Recommendation letters
If you are a Re-Applicant be sure to notify
your advisor as well as the PreHealth office.
Disclosures
Disclosures
Questions AMCAS will ask:
1.
2.
Have you ever been convicted of a felony or misdemeanor?
» Ask for a criminal background check to be certain
Were you ever the recipient of any institutional action
(academic or conduct)?
» If you are uncertain contact the Office of Student
Conduct, http://studentconduct.wustl.edu/studentconduct/dean-certification-and-various-background-checks/
•
Please notify the PreHealth Team if you have an
institutional action so we can address it in your
cover letter.
June
Make sure your application is error free to
avoid delays after submission
Submit your application sometime in June!
The AMCAS Application Opens for
Submission on June 7th
Send Transcripts from all schools where you
have coursework to AMCAS
What happens after I submit?
June 24th AMCAS begins forwarding Verified
Applications to Medical Schools
Common Questions about the
AMCAS Application:
– Entering Coursework
– AP Coursework
– Course Classifications
– Study Abroad
– MCAT Scores
– Assigning hours and contacts for the
activities section
AMCAS may send back any applications that have 10 or more omissions and
this may delay processing. Many Course Names will not fit in the designated
area, you should abbreviate in a way that makes the course clear to the AMCAS
team who will be doing verifications while looking at your transcript. Any logical
Abbreviation will work.
Course Work Section
Tutorials will be present throughout the application pages, it is always a good idea to
watch them especially if you have questions and even if you don’t.
Entering AP Coursework
•
For AP coursework, you will need the official transcript from the
institution that granted credit for those courses. If more than one
institution granted credit, you must choose one and only list that
credit once in your application.
• You will enter your AP credits under the Course Work Section of the
Application
Course Classifications
• You are responsible for selecting the appropriate
classification for each course that you enter.
• Please select course classifications based on the
primary content of the course.
• In the case of interdisciplinary courses, where two
or more subject matters are combined into one
course, refer to the description of the course on
your school's website or consult with the
department through which the course is offered.
• Courses that you classify as either Biology,
Chemistry, Physics, or Math (BCPM) will be
calculated as your Science GPA.
Course Classifications
Continued
The guide to the right
provides examples of
how courses are often
categorized and can be
found on the AMCAS
website.
Study Abroad
To be considered study abroad by AMCAS, the program must have been sponsored
by and credits transferred to a U.S. or Canadian institution.
• For most foreign institutions, you will ask for a transcript exception, and your
study-abroad coursework will not be verified.
• If you studied at an institution that is considered American, you must supply a
transcript. The list of American Colleges Abroad is found on page # 25 of the
AMCAS instruction manual.
MCAT Scores
• How long will medical schools accept scores
from the old exam?
– Scores from the previous version of the MCAT
will continue to be reported by AMCAS through
the 2018 admission cycle. Each school has its own
requirements for test reporting. More information
can be found in the Medical School Admission
Requirements website.
Activities Section
• If the experience was a student organized group and
there is no advisor, you may list a staff member in the
Student Affairs/Activities Office who can verify your
experience. If the contact name is not known, you may
enter the name of a person who can verify your
participation, including yourself.
– Student Union Group Contact: Leslie Heusted – student
involvement and leadership director
• Contacts are unlikely to be contacted
• Enter the total number of hours that you completed (or
expect to complete) related to this experience during
the date range that you indicated.
Advisor Release
• Under the ‘Schools Attended’ section of your application you
will see the following:
COLLEGES – Washington University in St. Louis
Advisor Release *
Do you authorize AMCAS to release your application information to the
school-designated health professions advisor(s) at this institution? The schooldesignated advisor(s) have met AMCAS-established requirements and are
bound by confidentiality. Information transferred includes your
personal/demographic information, credit hours, MCAT scores, GPAs, the
names and types of your recommenders, the names of any other schools you
have attended, the medical schools to which you have applied and what action
those schools have taken, and the status of your application with AMCAS.
Additionally, if you applied for fee assistance through the AAMC Fee
Assistance Program, and in your fee assistance application agreed to release
award information to your health professions advisor this information will be
made available along with your application information.
Yes
No
June
Make sure your application is error free to
avoid delays after submission
Submit your application sometime in June!
The AMCAS Application Opens for
Submission on June 7th
Send Transcripts from all schools where you
have coursework to AMCAS
What happens after I submit?
June 24th AMCAS begins forwarding Verified
Applications to Medical Schools
Submitting your Application
•
•
•
•
Submit in June.
Avoid processing delays; submit application error free.
Request official copies of Transcripts to be sent to AMCAS.
Post-submission changes that will not delay verification
process:
–
–
–
–
–
–
–
ID Numbers
Name
Contact Information
Letters of Recommendation Section
New MCAT testing date
Addition of Medical Schools
Release of Application information to school designated PreHealth advisor.
June
Make sure your application is error free to
avoid delays after submission
Submit your application sometime in June!
The AMCAS Application Opens for
Submission on June 7th
Send Transcripts from all schools where
you have coursework to AMCAS
What happens after I submit?
June 24th AMCAS begins forwarding Verified
Applications to Medical Schools
June
Make sure your application is error free to
avoid delays after submission
Submit your application sometime in June!
The AMCAS Application Opens for
Submission on June 7th
Send Transcripts from all schools where you
have coursework to AMCAS
What happens after I submit?
June 24th AMCAS begins forwarding Verified
Applications to Medical Schools
After Submission
• Your application joins the AMCAS verification
queue.
• The PreHealth Office begins monitoring your
submission status.
– Verification can take up to 6 weeks, but may only take a few
days in early June.
• Medical Schools will NOT be able to see your
verified application until June 24th.
• You may receive some secondaries before you are
verified.
• Letters posted before you have both a verified
application and returned secondary are not useful.
June
Make sure your application is error free to
avoid delays after submission
Submit your application sometime in June!
The AMCAS Application Opens for
Submission on June 7th
Send Transcripts from all schools where you
have coursework to AMCAS
What happens after I submit?
June 24th AMCAS begins forwarding Verified
Applications to Medical Schools
At the Beginning of July
• If you have not heard from your recommenders
you may begin to politely inquire about your
letter.
• When the following are complete we can begin
working on your cover letter:
– We have received your essential recommendations
– You have uploaded your “SUBMITTED” AMCAS
application to the PIR (next slide)
– You have requested a Cover Letter (this is done only
after your materials are complete, through the PIR
system)
Please upload a “SUBMITTED” copy of your
AMCAS application to your PIR account.
July - August
Letter of Institutional Support from the
PreHealth office
Aim to have your recommendation
letters in before August
Using the PIR to send Letter Packets
Dean’s Certification Forms
Requesting Your Cover Letter from the PreHealth
Office
Each student will have 1 Letter Packet
Which Includes Your Cover Letter
• What is the Cover Letter?
– Anything in your PIR account may be used in the
cover letter.
• When should I expect my cover letter?
– There is no benefit to posting letters before you return
your secondary application and fee, and your AMCAS
application is verified.
• Why 1 packet to all schools?
– What if I want to send a letter only to specific schools?
July - August
Letter of Institutional Support from the
PreHealth office
Aim to have your recommendation
letters in before August
Using the PIR to send Letter Packets
Dean’s Certification Forms
July - August
Letter of Institutional Support from the
PreHealth office
Aim to have your recommendation
letters in before August
Using the PIR to send Letter Packets
Dean’s Certification Forms
Sending Letters to AMCAS & NonAMCAS Participating Schools
• When your cover letter is complete you will receive an
email from ‘prehealth@wustl.edu’ with instructions on
how to create a letter packet request.
• You can use our system to send letters to both AMCAS
and non-AMCAS participating schools.
– For DO programs and Non-AMCAS Participating schools
we use VirtualEvals or the CAS Evaluator Portal
– For Texas schools we use TMDSAS
• Each letter service has slightly different instructions,
which you’ve been emailed. Questions? Email Ms.
Heidger prehealth@wustl.edu
July - August
Letter of Institutional Support from the
PreHealth office
Aim to have your recommendation
letters in before August
Using the PIR to send Letter Packets
Dean’s Certification Forms
Dean’s Certification Forms
• Some Medical schools will request that we
verify your AMCAS disclosure regarding any
institutional action.
- Email signed forms to Ms. Heidger at
prehealth@wustl.edu
OR
- Drop them off at Cupples II, Suite 104 front
desk.
Questions?
Resources
• AMCAS Instruction Manual pdf
• https://www.aamc.org/students
• http://pir.wustl.edu/PIR/faq.php
@AAMCPreMed
/aamcpremed
• https://www.youtube.com/user/amcasinfo