Here - Operation Smile Canada

Transcription

Operation Smile
Community
Volunteer Toolkit
PO Box 235 Station Main
Markham, ON L3P 3J7
www.operationsmile.ca
FOR MORE INFORMATION
Donor Relations
ca-supporters@operationsmile.org
1-888-677-6453
Operation Smile Canada Foundation is a registered Canadian charity. Our charitable registration number is
84064 3605 RR0001.
All eligible gifts will be provided a tax receipt in January/February of the year following the gift. Tax receipts are
provided for cumulative giving over $5.00 in the year and only if we have your full name and mailing address.
Fundraising Tips and Advice
There are a lot of ways to get involved, reach out to your community and make a difference for children
suffering from cleft lips and cleft palates who are waiting for surgery.
Through your contributions and efforts, you can give children a chance at a new life while you have the
opportunity to give back.
Steps For a Successful Fundraiser:
•
Set Your Fundraising Goal
o How many smiles will you provide? $240 provides a life-changing surgery for a child in need.
•
Gather Your Team
o Get your friends and family involved. As a team, identify talents and skills that can help your
fundraising efforts.
•
Determine How You are Going to Raise Funds
o Know a chef? Have a bake sale. Know an artist? Hold an art auction. We have plenty of ideas see our fundraising ideas below.
•
Create a Plan
o With your team, set a date for your fundraiser - then create a detailed list of tasks and a
timeline. Identify how you will “advertise” your event. Include a budget and list of
materials. Assign tasks and due dates.
•
Spread the Word Loud and Proud!
o Make sure you promote your event to local media. See our media advisory template below for
submitting your event to your local newspaper.
o Don’t be shy about talking to friends and family and putting flyers in your places of worship,
work or school. See our poster template below for announcing your event.
o Send invites to friends and family - see invite template below - or send a free online invitation
at www.evite.com.
•
We Can Help!
o Alert our Donor Relations Team of your plans.
o Review our fundraising guidelines below.
o Some fundraising activities may require a Volunteer Fundraising Agreement.
o Call 888-677-6453, Monday – Saturday, 8:30am – 11:00pm, Sunday, 8:30am – 5:00pm ET for
assistance.
•
Get Started
o Take care of your tasks, then follow up and support your team.
o Use the resources in the About Us section of our website, particularly the FAQ’s about cleft lip
and cleft palate and our fact sheet included below.
o Take advantage of social media and share what you are doing to promote and invite people to
your event. See tips below on how to utilize social media for your fundraiser.
o Find Operation Smile on Twitter - www.twitter.com/operationsmile and Facebook www.facebook.com/operationsmile to let us know about your event so we can help you
promote it.
PO Box 235 Station Main ■ Markham, ON L3P 3J7 ■ www.operationsmile.ca ■ 1-888-OPSMILE (888-677-6453)
•
Track Contributions
o Use our Community Fundraiser Tracking Form to follow progress towards your goal.
o
•
Make sure you follow our fundraising guidelines when fundraising on behalf of Operation Smile
so you and your donors receive tax receipts and acknowledgements.
Double Your Donation
o Reach out to local businesses and sponsors who may match your contributions to double your
fundraising efforts.
o
Your employer may also have a matching gift program. Check for a list of employers on our
website at www.operationsmile.org/workplace-giving or speak with someone in your Human
Resources department.
•
Send your Contributions to Operation Smile
o Submit your donation with a community fundraiser revenue form below.
•
Share Your Success
o Thank your donors, volunteers and sponsors!
o Share your story with us – we want to hear about your activities.
o Share photos and the story of your fundraiser – you could be featured in a future donor
story on our website.
o
Share your success on Twitter, Facebook, MySpace or your blog.
Still have questions? Please email us at ca-supporters@operationsmile.org or call 888-677-6453,
Monday – Saturday, 8:30am – 11:00pm, Sunday, 8:30am – 5:00pm ET
Fundraising Ideas
• Bike, Trike and Car Wash. Accept donations to wash any mode of transportation.
• Changing Lives with Spare Change. Provide containers and collect spare change from friends and family. Roll
the change or donate at your nearest Coinstar Center.
• Create Smiles and Help the Environment. Hold a recycling drive to collect newspapers, cans, bottles or other
items for donation.
• Let’s Hear it for Smiles! Organize a benefit concert with professional or school musicians.
• Movie Night-In. Invite your friends, make the popcorn and enjoy a video night at home. Donate the funds you
would have spent on a movie out at a theater.
• Pets Make Kids Smile! Hold a dog wash or do pet walking in your neighborhood.
• Share Your Talents. Hold a benefit fashion show, talent or comedy night or a play.
• Soup’s On, Juice it Up, Bagel’s for Smiles or Bake Sale. There are lots of ways to make and offer warm soup,
smoothies, yummy bagels or baked goods at your church, office or school.
• Special Celebration! Turn a birthday, wedding or anniversary into a special fundraiser by requesting
donations in lieu of gifts. Contact Donor Relations at ca-supporters@operationsmile.org for help with “in lieu
of gift” cards.
• Strikes for Smiles. Hold a bowl-a-thon to raise funds.
• Walk, Run, Dance, Swim, Jog or Bike-a-Thons. Request pledge based on distance or time. Collect donations
based on success. Learn more about our Operation Smile “Final Mile” program at
www.operationsmile.org/finalmile.
• Video Game Sale, Yard Sale, Craft or Used Book Sale. Sell your handmade goods, or items you no longer
need.
Workplace Fundraisers
Here are some ideas for fundraising at the workplace.
• Have a Brown Bag Your Lunch and Give a Child a Smile Day. Encourage employees to bring their lunch from
home and donate what they would have spent on lunch. (At least $10)
• Find a local florist willing to donate a bouquet of flowers each month. Raffle it off to beautify someone’s
desk or make a significant other’s day.
• Reserve a premium parking space in the parking lot. Auction it off to the highest bidder or hold a raffle.
• Raffle off fun gift baskets. Examples: Spa & Relaxation, Cheese & Wine, Day at the Beach, Fruits, Candies,
Snack Attack, Fun Office Supplies, etc.
• Bring pizza and drinks in for lunch and sell it for $1 a slice/bottle. People will appreciate a cheap lunch
brought in and you will make a nice profit. A related idea would be to bring bagels or donuts in for sale during
the morning.
• Raffle off a lunch with the CEO.
• Rent a dunk tank and get the CEO and upper management to volunteer to sit in it. $1 / $5 to throw a ball
and try to hit the target.
• Have a Jean Friday and let people wear something denim for $10. Have a Jean Month and let employees
pay to wear jeans every Friday for the month.
• Work with Human Resources to raffle a Paid Day Off.
• Sell “Happy Grams” for $5. Happy Grams: a bag of chocolates, single flower, balloon, office merchandise
(mug, pen, t-shirt), etc. and attach a note.
• Summer BBQ / Company cook-out. Each employee pays to have a plate. Set a goal to help as many children
at $240 each. Charge $10 or $15 a plate.
• Car Washes are always fun. Hold a car wash on the weekend.
Remember…
$25 can supply an exam station at screening
$30 can provide special bottles for babies born with clefts
$50 can provide IV kits during surgery
$60 can provide antibiotics for 20 children
$100 can ship Smile Bags filled with toys, mirror and more
$240 can provide a life-changing surgery for a child
Give a little…and change a lot, one smile at a time!
See how your donations are directly changing children’s lives: www.operationsmile.org/living_proof
And finally – where to send the money
Please use the following Revenue Submission Form to submit the funds you’ve raised.
Thank you for making a difference!
Community Volunteer Fundraiser
Revenue Submission Form
Thank you for raising funds on behalf of Operation Smile! Through your contributions and efforts, you
have given children a chance at a new life while you have enjoyed the opportunity to give back.
Please complete the following information and submit your Fundraising Tracking Form, generous
contributions and any Credit Card Donation Forms within 30 days of your event or activity to:
Operation Smile Canada
Community Volunteer Fundraising
PO Box 235 Station Main
Markham, ON L3P 3J7
To ensure you receive the appropriate recognition for your community fundraising efforts, please
complete all information. If you would like to share your success with others, please include a full
description of your event and send photos to ca-supporters@operationsmile.org.
Community Volunteer Name: _________________________________________________________
Group/Business or School Name _______________________________________________________
_________________________________________________________________________________
Address: __________________________________________________________________________
Province/Postal Code: _______________________________________________________________
Daytime Phone: ______________________ Alternate Phone: ______________________________
Email (to receive confirmation that donations reached Operation Smile Canada):
_________________________________________________________________________________
Description of Fundraising Activity (you may attach another page if you need more space):
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
Yes! Share our fundraising success with other Community Volunteers. Operation Smile has permission
to use our story, quotes, details of our fundraising activities and photographs to inspire other volunteers
to help raise funds in their community.
Cash/Check/Money Order Donations (tracking form attached)
$
Credit Card Donations (CC forms attached)
$
Total Amount Raised
$
Tips for Using Social Media to Help Fundraise
On Facebook:
•
•
Create an event on Facebook for your fundraiser and invite friends and family to support it by
attending! You can also update your Facebook status with your link to your Facebook – so all of your
friends can see your fundraiser details in their News Feeds. For an extra push, post your link on their
walls.
Ask friends to post a status update about your fundraising page or project. They can help you reach
people you might not know.
On YouTube:
•
•
Get creative and get on YouTube! Make a funny video of you training for your event or fundraiser. Or
simply tell people why you are supporting Operation Smile’s work and why they should donate. You
can embed your video or link to it on Facebook, Twitter or your own blog.
Operation Smile’s YouTube channel has many patient stories from around the world at:
www.youtube.com/createsmiles. Share one of our moving stories with your friends and followers on
Facebook and Twitter and share why you are supporting Operation Smile’s cause.
On Flickr or Picasa:
•
Take photos of you prepping for your event or training for your marathon for example and share on
photo sites like Flickr or Picasa. You can also embed these photos in a slideshow on your blog or link to
it from your Facebook and Twitter.
On Twitter:
•
•
Share your fundraiser on Twitter and ask you followers to retweet your message. Be sure to add your
link to your Facebook event so people can click it for more information. Remember to keep it short to
leave room for others to retweet you!
Tweet @operationsmile about your fundraiser so we can support your efforts and retweet your
message to all our followers.
On a Blog:
•
If you have a great story to share behind your fundraiser or why you are passionate about Operation
Smile’s cause, start a blog. Blogs are a great way to share your photos, videos and tweets all in one and
it just might get picked by other bloggers or media.
On the Internet:
•
Do a Google search for others talking about Operation Smile and reach out to those who might be
interested in supporting or mentioning your fundraiser on their blog or social media sites. After all, it’s
all for the same cause!
Media Advisory
Fill out the details in the following template and send it to your local paper for publication at least 3
weeks in advance of your event to be listed in your community event calendar.
FOR IMMEDIATE RELEASE:
Date of Release: November 18, 2010
Contact:
Your name, title (if applicable)
Your phone number and email address
***** MEDIA ADVISORY *****
HEADLINE OF YOUR EVENT ALL IN CAPS HERE
What: Example: Your name, or your organization’s name, will hold “name of your event” to benefit Operation
Smile, a worldwide children’s medical charity that performs free cleft lip and cleft palate surgeries for
children in need.
List details of the event and any other noteworthy facts or attendees.
Where: Example: Virginia Beach Conference Center, 1000 19th Street, Virginia Beach, VA
When: Example: 6 p.m., Friday, September 25, 2010
About Operation Smile (www.operationsmile.org)
Operation Smile Canada is a registered Canadian charity that provides free surgeries, patient evaluations and
follow up surgical care to children in need around the world who would not otherwise have access. We conduct
this work through an agency agreement with Operation Smile, headquartered in Norfolk, VA. Operation Smile
(US) is an international children’s medical charity with programs and Foundations in more than 60 countries,
whose network of more than 5,000 medical volunteers from 76 countries is dedicated to helping improve the
health and lives of children and young adults. Since its founding in 1982, Operation Smile has provided more
than 2 million patient evaluations and conducted over 200,000 free surgeries for children and young adults
born with cleft lips, cleft palates and other facial deformities. To lay the groundwork for long-term selfsufficiency in developing countries, Operation Smile donates medical equipment and trains local medical
professionals in its partner countries so they are empowered to treat their own local communities.
###
Come join us in support of Operation Smile!
Who:
What:
Where:
When:
Why:
To Help Us Create New Smiles for Children Around the World
www.operationsmile.ca
Come join us in support of
Operation Smile!
Operation Smile!
Operation Smile!
Who:
Who:
Who:
What:
What:
What:
Where:
Where:
Where:
When:
When:
When:
Why:
To Help Us Create New
Smiles for Children Around
the World
Why:
the World
Why:
the World
Frequently Asked Questions About
Cleft Lip and Cleft Palate
What is a cleft lip and cleft palate?
A cleft is an opening in the lip, the roof of the mouth or the soft tissue in the back of the mouth. A cleft lip may
be accompanied by an opening in the bones of the upper jaw and/or the upper gum. A cleft palate occurs when
the two sides of a palate do not join together, resulting in an opening in the roof of the mouth. A cleft lip and
palate can occur on one side or both sides. A child can suffer from a cleft lip, a cleft palate or both.
Bilateral cleft lip
Unilateral cleft lip
What causes clefting?
The exact cause is unknown. Cleft lips and cleft palates are congenital
defects that occur early in embryonic development. Scientists believe a
combination of genetic and environmental factors, such as maternal illness,
drugs or malnutrition, may lead to a cleft lip or cleft palate. If one child in a
family is born with a cleft, the risk increases by 2 to 4 percent that future
children in the family will suffer from the same defect.
How frequently do cleft lips and cleft palates occur?
Cleft lip and/or palate occurs in approximately 1 per 500-700 births, the ratio varying considerably across
geographic areas or ethnic groupings. (World Health Organization International Collaborative Research on
Craniofacial Anomalies)
Does a cleft lip or cleft palate cause problems for a child?
Ear disease and dental problems occur frequently, as do problems with proper speech development. Children
who suffer from a cleft lip and/or cleft palate may have difficulty eating. To address these issues, a child and
family may work with a team of specialists – a pediatrician, a plastic surgeon, dental specialists, an
otolaryngologist (ear, nose and throat specialist), a speech-language pathologist and audiologist, a geneticist
and a psychologist/social worker.
Can clefting be prevented?
Scientists are researching methods to prevent cleft lips and cleft palates. One finding, according to research
studies, is that mothers who take multivitamins containing folic acid before conception and during the first two
months of pregnancy may reduce their risk of giving birth to a baby with a cleft.
Can cleft lips and cleft palates be repaired?
Yes. Surgery provides excellent results. A pediatrician and a plastic surgeon
work with a child’s parents to choose the best timing for surgery. Most
surgeons agree that a cleft lip should be repaired by the time a baby is 3
months old. To repair the partition of mouth and nose as early as possible, a
cleft palate generally is repaired between the ages of 12 and 18 months. Any
surgical procedure is dependent upon a child’s general health and the nature
of the cleft lip or cleft palate.

Here - Operation Smile Canada

Transcription

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