See the Strategic Plan - Camp Merrie
Transcription
See the Strategic Plan - Camp Merrie
Camp Merrie-Woode Strategic Plan 2013 – 2017 Adopted May 8, 2012 I. PROGRAMMING GOAL A OFFER A BROAD RANGE OF MISSIONCONSISTENT PROGRAMMING THAT IS RELEVANT TO TODAY’S CAMPERS AND THAT BUILDS LIFELONG SKILLS AND INTERESTS. Strategy 1 Review current programs to ensure that every program is age appropriate, Mission-driven, and in keeping with Merrie-Woode’s traditions. a. Review and revise a program evaluation template, and implement the evaluation at least every five years. Strategy 2 Survey campers annually to ensure that our programs continue to meet current interests. a. Create survey template. b. Assess needs for programming modifications based on survey results. MISSION STATEMENT Merrie-Woode is a sanctuary of rarest beauty which inspires a lasting awareness of God's presence. The Mission of Camp Merrie-Woode is to use that setting to nurture the physical, intellectual and spiritual growth of girls and young women through traditional camp activities and outdoor adventures. In this friendly, noncompetitive community of simplified living, each individual is valued for who she is and who she will become. CMW STRATEGIC PLAN 2013-2017 CAMP MERRIE-WOODE STRATEGIC PLAN 2013 – 2017 VISION STATEMENT To be the premier camp in America for girls and young women by providing the nurturing setting for each girl to discover and achieve her own excellence. 1 GOAL B OFFER AND EMPHASIZE PROFICIENCY AND CONFIDENCE-BUILDING PROGRAMMING TO PROMOTE THE FULL MERRIE-WOODE EXPERIENCE. Strategy 1 Encourage each camper’s participation in both traditional camp activities and adventure-based programs. CMW STRATEGIC PLAN 2013-2017 a. Evaluate the camp session calendars to ensure a balance of both traditional camp and adventure-based activities. b. Better utilize the camp property to promote adventure-based activities. Strategy 2 Promote each camper’s confidence and personal growth through development of her proficiency in all activities. GOAL C RECOGNIZE THAT THE MERRIE-WOODE EXPERIENCE EXTENDS BEYOND THE CAMPERS TO ALL MEMBERS OF THE MERRIE-WOODE COMMUNITY, AND BUILD OFF-SEASON PROGRAMS TO DEEPEN AND STRENGTHEN THE RELATIONSHIP BETWEEN THESE CONSTITUENTS AND THE CAMP. Strategy 1 Explore year-round opportunities for off-site adventure-based trips and on-site sessions for campers, staff, and alumnae (e.g., riding, boating, mountaineering, and leadership courses). 2 II. TRADITIONS GOAL II. TRADITIONS VALUE OUR RICH HISTORY AND CHERISHED TRADITIONS AS A CORE ASPECT OF THE MERRIE-WOODE EXPERIENCE. V ALUEaOUR RICH HISTORY AND CHERISHED TRADITIONS AS A CORE ASPECT OF Foster camp culture in which traditions are valued and shared with counselors, campers, and-W parents. THE MERRIE OODE EXPERIENCE. a. Share traditions with all counselors during staff orientation. b. Review and revise the traditions section of the parent handbook and website to Strategy 1 ensure appropriate communications andvalued Mission-consistent language. Foster a camp culture in which traditions are and shared with counselors, c. Periodically evaluate traditions to ensure consistency with the Merrie-Woode campers, and parents. a. Mission. Share traditions with all counselors during staff orientation. b. Review and revise the traditions section of the parent handbook and website to Strategyensure 2 appropriate communications and Mission-consistent language. Review and record the traditions of Camp Merrie-Woode. c. Periodically evaluate traditions to ensure consistency with the Merrie-Woode a. Continue to assimilate pictures and information regarding traditions into the Mission. archives. b. Compile pictures, memories, songs, and favorite traditions via social media sites Strategy 2 and the newsletter. Review and record the traditions of Camp Merrie-Woode. c. Continue interviewing alumnae from multiple generations and document a. Continue assimilate gathered. pictures and information regarding traditions into the pertinent to information archives. d. Document history of traditions by generation into a permanent format to be b. Compile pictures, songs, andand favorite traditions via social media sites maintained by thememories, Executive Directors the Foundation, including daily vs. and the newsletter. session-long traditions. c. Continue interviewing alumnae from multiple generations and document information gathered. Strategypertinent 3 d. Document history of traditions by generation into a permanent format to be Foster an alumnae culture in which camp traditions are valued by consistently maintained by the Executive Directors and the Foundation, including daily vs. documenting and sharing traditions through all communications. session-long traditions. a. Host periodic alumnae gatherings. b. Highlight traditions from various generations in the newsletter, on the website Strategy 3 and social media. Foster alumnae culture in which camp traditions arealumnae valued to byconnect consistently c. an Develop an alumnae page of the website allowing and documenting and sharing traditions through all communications. interact with camp and each other. a. periodic alumnae gatherings. d. Host Produce a special edition Centennial publication and Ripple. b. Create Highlight traditions variousspace generations infor thearchives newsletter, the website e. a physical andfrom interactive at camp to beonexperienced and social media. and for alumnae to reflect on their camp memories of traditions. c. Develop an alumnae page of the website allowing alumnae to connect and interact with camp and each other. d. Produce a special edition Centennial publication and Ripple. e. Create a physical and interactive space at camp for archives to be experienced and for alumnae to reflect on their camp memories of traditions. CMW STRATEGIC CMW PLAN STRATEGIC 2013-2017 PLAN 2013-2017 G OAL Strategy 1 3 3 III. STAFF AND LEADERSHIP GOAL A III. STAFF AND LEADERSHIP RECRUIT AND RETAIN THE HIGHEST QUALITY YEAR-ROUND AND SEASONAL III. STAFF AND STAFF MEMBERS WHOLEADERSHIP SUBSCRIBE TO OUR MISSION, SERVE AS ROLE MODELS, GOAL A TEACH WITH PASSION AND DEMONSTRATE SINCERE CARING FOR EACH CAMPER. CMW 2013-2017 STRATEGIC PLAN 2013-2017 CMW STRATEGIC PLAN CMW STRATEGIC PLAN 2013-2017 ECRUIT GROAL A AND RETAIN THE HIGHEST QUALITY YEAR-ROUND AND SEASONAL MEMBERS WHO SUBSCRIBE TO OUR MISSION, SERVE AS ROLE MODELS, Strategy 1 RSTAFF ECRUIT AND RETAIN THE HIGHEST QUALITY YEAR-ROUND AND SEASONAL 4 4 4 TEACH WITH PASSION AND DEMONSTRATE CARING FOR EACH CAMPER. Research, develop and implement processesSINCERE for effective performance STAFF MEMBERS WHO SUBSCRIBE TO OUR MISSION, SERVE AS ROLE MODELS, assessments, and encourage year-round staff to develop goals that inspire TEACH WITH PASSION AND DEMONSTRATE SINCERE CARING FOR EACH CAMPER. professional growth. Strategy 1 a. Work with the Executive Directors to establish annual goals and implement a Research, develop and implement processes for effective performance written annual evaluation of their performance. Strategy 1 assessments, and encourage year-round staff to develop goals that inspire b. Foster the year-round staff’s professional by encouraging Research, develop and implement processes fordevelopment effective performance professional growth. attendance at seminars and leadership development conferences. Include a assessments, year-round staff to develop inspire a. Work and withencourage the Executive Directors to establish annualgoals goalsthat and implement professional growth as a component of their performance review. professional growth. written annual evaluation of their performance. a.b. Work Executive Directors to establish annual goals and implement a Fosterwith the the year-round staff’s professional development by encouraging Strategywritten 2 annual evaluation ofleadership their performance. attendance at seminars and development conferences. Include Continue to shape the administrative structuredevelopment and compensation philosophy to b. Foster the year-round staff’s professional byreview. encouraging professional growth as a component of their performance hire andattendance retain theathighest quality professional seasonal and year-round staff. seminars and leadership development conferences. Include a. Continue annual review of salary and benefit packages for year-round staff. Strategy 2 professional growth as a component of their performance review. b. Consider the the implementation of multi-year employment arrangements for to Continue to shape administrative structure and compensation philosophy designated professional summer staff. Strategy 2retain the hire and highest quality professional seasonal and year-round staff. a. Continue annual review of salarystructure and benefit packages for year-round staff. to Continue to shape the administrative and compensation philosophy Strategy 3 hire and retain the quality professional andarrangements year-round staff. b. Consider thehighest implementation of multi-yearseasonal employment for Achieve continuity in seasonal staff activity leadership positions. a. Continue annual review of salary staff. and benefit packages for year-round staff. designated professional summer a. Review, research, update, and implement methods and materials, b. Consider the implementation of multi-yearrecruiting employment arrangements for Strategy 3 using more technology and social networking, in order to attract well-qualified designated professional summer staff. Achieve continuity in seasonal staff activity leadership positions. candidates. Review, research, and implement materials, Strategy 3 b.a. Consider providingupdate, incentives (beyond therecruiting bonuses methods currentlyand provided) for using more and social networking, in order to attract well-qualified stafftechnology return and stay for multiple sessions. Achievesummer continuity intoseasonal staff activity leadership positions. candidates. a. Review, research, update, and implement recruiting methods and materials, c. Offer more certification options to summer staff members. b. using Consider providing incentives (beyond the bonuses currently provided) for more technology and social networking, in order to attract well-qualified summer staff to return and stay for multiple sessions. candidates. Offer more certification options to summer staff members. b.c. Consider providing incentives (beyond the bonuses currently provided) for summer staff to return and stay for multiple sessions. c. Offer more certification options to summer staff members. Strategy Strategy44 Implement develop the the leadership leadershipcapabilities capabilitiesofof Implementand andrefine refinedistinct distinct programs programs that that develop our seasonal staff and ensure continuity of leadership within our core programs. our seasonal staff and ensure continuity of leadership within our core programs. a.a. Evaluate Counselorand andCounselor CounselorAssistant Assistant Evaluateand andcontinue continueto to improve improve the the Junior Junior Counselor c.c. d.d. GGOAL OALBB MMAINTAIN OF T TRUSTEES RUSTEESTHAT THATEMBRACES EMBRACES AINTAINAN ANEFFECTIVE EFFECTIVEAND AND DYNAMIC DYNAMIC BOARD OF THE AMP M MERRIE ERRIE-W -WOODE OODE. . THEM MISSION ISSION, ,TRADITIONS TRADITIONS,,AND AND SPIRIT SPIRIT OF CAMP Strategy Strategy11 Reviewand andevaluate evaluatethe theBoard’s Board’s committee committee structure Review structure every everyfive fiveyears yearsand and recommendchanges, changes,ififappropriate, appropriate, to ensure best practices. recommend practices. Implementan anannual annualBoard Board self-evaluation self-evaluation process. a.a. Implement process. Ensureeffective effectivecommunication communication among the Directors, b.b. Ensure Directors,the theBoard, Board,and andits its Committeesthroughout throughout the the year. year. Committees CMW STRATEGIC PLAN 2013-2017 CMW STRATEGIC PLAN 2013-2017 b.b. programs. programs. Evaluate Consortiumto toemphasize emphasize Evaluateand andenhance enhancethe the biennial biennial Counselor Counselor Consortium leadership leadershipdevelopment development activities. activities. Refine and develop the off-season program. Refine and develop the off-season internship internship program. Explore programming. Explorehosting hostingoff-season off-season leadership leadership development development programming. Strategy22 Strategy Review(and (andrevise, revise,ififappropriate) appropriate) the the Foundation’s Foundation’s by-laws Review by-lawsto toensure ensurethe theorderly orderly transition of executive leadership on the Board. transition of executive leadership on the Board. Strategy33 Strategy Cultivateand andorganize organizealumnae alumnae groups groups from from which Cultivate which future future trustees trusteesmay maybe be identified. identified. Refinealumnae alumnaedatabase database to to include include information information for a.a. Refine for networking networkingopportunities. opportunities. b. Recruit alumnae volunteers and offer them the opportunity to have b. Recruit alumnae volunteers and offer them the opportunity to haverewarding rewarding experiencesas aspart partof ofthe the Merrie-Woode Merrie-Woode family. experiences family. Strategy 4 Strategy 4 Continue to identify alumnae, parents, and friends with professional and volunteer Continue to identify alumnae, parents, and friends with professional and volunteer skill sets that would benefit the Board. skill sets that would benefit the Board. 5 5 IV. ENROLLMENT GOAL IV. ENROLLMENT ENSURE FULL ENROLLMENT WITH APPROPRIATE WAITING LISTS. Strategy G OAL 1 Examine the size, duration, and culture of June, Main, and August sessions and CMW STRATEGIC PLAN 2013-2017 CMW STRATEGIC PLAN 2013-2017 E NSUREprogram FULL ENROLLMENT WITH APPROPRIATE WAITING LISTS explore offerings that are appropriate to each session and. will maintain our small community atmosphere. a. Develop an annual comprehensive evaluation plan for all sessions, to include an Strategy 1 survey of returning and non-returning families, monitorsessions rates of and return, Examineannual the size, duration, and culture of June, Main, and August and recognize opportunities to encourage campers to move from one session to explore program offerings that are appropriate to each session and will maintain another. our small community atmosphere. a. Develop an annual comprehensive evaluation plan for all sessions, to include an annual survey of returning and non-returning families, monitor rates of return, Strategy 2 and recognize opportunities to encourage campers to moveposition from oneMerriesession to Collect and analyze trends and demographic data to favorably Woodeanother. within our target markets and attract campers of varied backgrounds, experiences and talents who will benefit from and contribute to the MerrieWoode experience. Strategy 2 a. Continue to refine constituent records indata our to database andposition use this information Collect and analyze trends and demographic favorably Merrieto help recruit camper families and counselors who support our Mission as well Woode within our target markets and attract campers of varied backgrounds, as to help better predict the future applicant pool of legacy campers. experiences and talents who will benefit from and contribute to the Merrieb. Examine the current diversity levels at Merrie-Woode and at camps within our Woode peer experience. group to ensure a richer experience for campers and give them an ability to a. Continue to refine constituent records in our database and use this information better succeed in an ever increasing global world. to help recruit camper families and counselors who support our Mission as well as to help better predict the future applicant pool of legacy campers. b. Examine the current diversity levels at Merrie-Woode and at camps within our Strategy 3 peer group to ensure aa marketing richer experience campers and give them an ability Develop and implement planfor that articulates the value of theto better succeed in an everour increasing globalprograms, world. Merrie-Woode experience, skill-based and the culture of each session. a. Consider engaging a professional marketing consultant to develop the Strategy 3 marketing plan. 6 6 Develop and implement a marketing plan that articulates the value of the b. Develop and employ technological marketing means (such as website and social Merrie-Woode experience, our skill-based programs, and the culture of media) to complement Merrie-Woode’s traditional marketing activities. each session. c. Consider Educate current and prospective families on consultant the availability of financial a. engaging a professional marketing to develop the aid in all marketing plan. communications. marketing b. Develop and employ technological marketing means (such as website and social media) to complement Merrie-Woode’s traditional marketing activities. c. Educate current and prospective families on the availability of financial aid in all marketing communications. V. LAND AND FACILITIES GOAL Strategy 1 GOAL Ensure that landscaping and facility improvements are consistent with our natural setting and,Adirondack style. PRESERVE MAINTAIN,architectural AND ENHANCE THIS PLACE OF RAREST BEAUTY AND a. Consult the Master Site Plan of 2008 for information, guidance and use as a . ENSURE THAT ITS USE IS CONSISTENT WITH OUR MISSION AND TRADITIONS reference for improvements, while modifying according to current facility needs and available funding. b. Establish a set of architectural, aesthetic, and landscape guidelines to serve as a Strategy 1 blueprint for the enhancement of the buildingsare andconsistent grounds. with our natural Ensure that landscaping and facility improvements setting and Adirondack architectural style. Strategy 2 a. Consult the Master Site Plan of 2008 for information, guidance and use as a Performreference an ongoing evaluation of sustainability and environmental resources. for improvements, while modifying according to current facility needs a. Develop a forestry management plan and implement appropriate and available funding. b. recommendations. Establish a set of architectural, aesthetic, and landscape guidelines to serve as a b. Review and water management elementsand of the Master Site Plan of 2008. blueprint forrevise the enhancement of the buildings grounds. c. Conduct a campus energy analysis and implement appropriate recommendations. Strategy 2 Perform an ongoing evaluation of sustainability and environmental resources. Strategy 3 a. Develop a forestry management plan and implement appropriate Monitorrecommendations. opportunities to acquire neighboring property. a. a neighboring acquisitionelements and/or marketing strategy. b. Establish Review and revise waterland management of the Master Site Plan of 2008. b. Ensure adequate financial resources for possible future acquisitions. c. Conduct a campus energy analysis and implement appropriate recommendations. CMW STRATEGIC PLAN 2013-2017 CMW STRATEGIC PLAN 2013-2017 PRESERVE, MAINTAIN, AND ENHANCE THIS PLACE OF RAREST BEAUTY AND ENSURE THAT ITS USE IS CONSISTENT WITH OUR MISSION AND TRADITIONS. V. LAND AND FACILITIES Strategy 4 Enhance campus security plan and procedures. Strategy existing 3 a. Establish a natural plan. Monitor opportunities todisaster acquirepreparedness neighboring property. b. security analysisand/or and implement appropriate a. Perform Establishaacampus-wide neighboring land acquisition marketing strategy. recommendations. b. Ensure adequate financial resources for possible future acquisitions. Strategy 4 Enhance existing campus security plan and procedures. a. Establish a natural disaster preparedness plan. b. Perform a campus-wide security analysis and implement appropriate 7 recommendations. 7 VI. TECHNOLOGY VI. TECHNOLOGY CMW STRATEGIC CMW STRATEGIC PLAN 2013-2017 PLAN 2013-2017 GOAL 8 8 W HILE MAINTAINING AN ENVIRONMENT FREE OF PERSONAL ELECTRONIC GOAL DEVICES FOR CAMPERS, CONTINUE TO USE TECHNOLOGY TO MAXIMIZE OUR W HILE MAINTAINING AN ENVIRONMENT FREE OF PERSONAL ELECTRONIC OPERATIONS . DEVICES FOR CAMPERS, CONTINUE TO USE TECHNOLOGY TO MAXIMIZE OUR OPERATIONS Strategy 1 . Create a five-year technology plan for administrative functions, together with a Strategy 1 budget consistent with the plan. Create five-year technologyconsultant plan for administrative functions, together with a a. aEngage a professional to conduct a technology audit that will andwith assist with the year round usage and needs, including cyberbudget evaluate consistent the plan. security and in-camp communications. a. Engage a professional consultant to conduct a technology audit that will evaluate and assist with the year round usage and needs, including cyberand in-camp communications. Strategysecurity 2 Develop a new website and electronic marketing materials that appeal to current Strategy 2 and prospective campers, parents, staff and alumnae. Develop a new website and electronic that appeal to current a. Implement web-based processes marketing for camper materials and staff application and information forms. parents, staff and alumnae. and prospective campers, b. Create a page on the website to engage alumnae actively. and a. Implement web-based processes for camper andmore staff application c. information Develop a strategy forms. for use of social media to effectively communicate with our constituents. b. Create a page on the website to engage alumnae more actively. d. Develop Consideraastrategy website for appuse forof mobile c. socialdevices. media to effectively communicate with our e. Evaluate and explore web-based sites for providing summer camp photos and constituents. communications to app parents. d. Consider a website for mobile devices. e. Evaluate and explore web-based sites for providing summer camp photos and to parents. Strategycommunications 3 Provide technological support for the campus security plan. Strategy 3 Provide support for the campus security plan. Strategytechnological 4 Conduct a periodic evaluation and refinement of the “Unplugged” initiative. Strategy 4 a. Survey campers and parents. b. Promote the evaluation “Unplugged”and initiative withinof the camp family through interactions Conduct a periodic refinement the “Unplugged” initiative. with camp-related associations and in marketing materials. a. Survey campers and parents. b. Promote the “Unplugged” initiative within the camp family through interactions with camp-related associations and in marketing materials. VII. FINANCIAL RESOURCES GUIDING PRINCIPLE VII. FINANCIAL RESOURCES SECURE LONG-TERM FISCAL SUSTAINABILITY. GOAL A PRINCIPLE UIDING FINANCIAL RESOURCES THROUGH CAREFUL PLANNING AND SOUND POLICY MAKING. GOAL A MAINTAIN STRONG FISCAL MANAGEMENT OF CAMP MERRIE-WOODE'S Strategy 1 FINANCIAL RESOURCES THROUGH CAREFUL PLANNING AND SOUND POLICY Maintain the Merrie-Woode Foundation’s not-for-profit status. MAKING. Strategy 2 Strategy 1 Develop sound policies and guidelines to maintain stewardship of Camp MerrieMaintain the Merrie-Woode Foundation’s not-for-profit Woode's resources and financial security and ensure thatstatus. the operating and capital budgeting processes are informed by and consistent with this Strategic Plan. Strategy 2 Develop GOAL B sound policies and guidelines to maintain stewardship of Camp MerrieWoode's resources and financial security and ensure that the operating and capital E XPAND Cprocesses AMP MERRIE OODE’by S FUNDRAISING SUPPORT OF THIS budgeting are -W informed and consistentEFFORTS with thisIN Strategic Plan. STRATEGIC PLAN AND ALUMNAE RELATIONS. CMW STRATEGIC CMW PLAN STRATEGIC 2013-2017 PLAN 2013-2017 M AINTAIN STRONG OF .CAMP MERRIE-WOODE'S SECURE LONG -TERMFISCAL FISCALMANAGEMENT SUSTAINABILITY GOAL B Strategy 1 EXPAND CAMP MERRIE-WOODE’S FUNDRAISING EFFORTS IN SUPPORT OF THIS Increase as a percentage of the operating budget Annual Fund support from new S TRATEGIC PLAN AND ALUMNAE RELATIONS. and existing donors. Strategy Strategy 1 2 Increase a percentage of the operating budget Annual Fund support from new Formalizeasand grow the Planned Giving program. anda.existing donors. Develop and implement a marketing plan that raises awareness of the Kindred Spirit Society. b. Directly tie development of the program to the Centennial celebration. Strategy 2 9 Spirit Society. b. Directly tie development of the program to the Centennial celebration. 9 Formalize and grow the Planned Giving program. a. Develop and implement a marketing plan that raises awareness of the Kindred GOAL C PROTECT CAMP MERRIE-WOODE'S ASSETS IN PERPETUITY. CMW STRATEGIC PLAN 2013-2017 Strategy 1 Establish an endowment fund, review options for fund management, and create clear polices and guidelines regarding gifts and distribution. a. Raise Endowment funds in conjunction with the Centennial celebration. 10 Strategy 2 Investigate organizational strategies that will forever enhance and protect this Place of Rarest Beauty.