Professional Services Contracts for Arden

Sacramento Public Library Authority
July 23, 2015
Agenda Item 14.0: Professional Services Contracts for ArdenDimick Library and Southgate Library Interior Refresh
TO:
Sacramento Public Library Authority
FROM:
Lois Casement Ross, Capital Projects Manager
Rivkah K. Sass, Library Director
RE:
Professional Services Contracts for Arden-Dimick Library and Southgate
Library Interior Refresh
RECOMMENDED ACTION(S):
Adopt Resolution 15-21, approving contracts with HGA Architects and Engineers for
architectural/interior design services and limited mechanical and electrical engineering services for
the Arden-Dimick Library in an amount not to exceed $95,000, and Noll and Tam Architects and
Planners for construction documents, bidding and construction management, construction
administration services for the Southgate Library in an amount not to exceed $80,000.
BACKGROUND
The Authority completed a Long Range Facilities Priority Plan in June 2014. The purpose of the plan
is to upgrade, rearrange and refresh the current buildings to accommodate contemporary and
emerging library-service patterns. Changes in customer use, technology, ergonomics, accessibility
and functionality require modifications in the buildings. Straightforward design improvements are
not expected to require major construction.
At its meeting on December 16, 2014, the Authority Board adopted Resolution 14-46, approving
contracts with HGA Architects and Engineers for conceptual designs for the Arcade, Arden-Dimick
and Martin Luther King, Jr. libraries; and Noll & Tam Architects and Planners for conceptual designs
for North Highlands-Antelope, Southgate and Sylvan Oaks libraries.
Both architectural firms have completed space plans, preliminary construction budgets, and
preliminary Furniture, Fixtures & Equipment (FF&E) budgets for all six branches. Library
administrative staff reviewed each recommended branch-space plan with the associated cost
estimates and set priorities for the projects for the next few fiscal years. The Arden-Dimick Library
and Southgate Library projects are projected to be funded and completed in FY 2015-16.
The refresh recommendations for the Arden-Dimick branch were more extensive than the typical
library facilities maintenance activities (paint, carpet, furniture, shelving rearrangement) and will
require some minor construction. Library staff will partner with the County General Services
Department for Construction Management services for the Arden-Dimick Library refresh.
The Arden-Dimick and Southgate branch projects are unique and the projects require various levels
of architectural, interior design, and construction management services. The extent of the scope of
services is reflected in the differences in compensation.
FISCAL IMPACT
The fiscal impact for these contracts is $162,000. The FY 2015-16 Proposed Budget adopted by the
Authority on May 28, 2015 included the estimate for these and other smaller capital maintenance
projects, $935,300.
ATTACHMENT(S):
Resolution 15-21, approving contracts with HGA Architects and Engineers for architectural/interior
design services and limited mechanical and electrical engineering services for the Arden-Dimick
Library in an amount not to exceed $95,000, and Noll and Tam Architects and Planners for
construction documents, bidding and construction management, construction administration services
for the Southgate Library in an amount not to exceed $80,000.
Sacramento Public Library Authority
RESOLUTION NO. 15-21
Adopted by the Governing Board of the Sacramento Public Library Authority on the date of:
July 23, 2015
APPROVING THE CONTRACT WITH HGA ARCHITECTS AND ENGINEERS IN AN AMOUNT NOT TO
EXCEED $95,000; AND APPROVING THE CONTRACT WITH NOLL AND TAM ARCHITECTS AND
PLANNERS IN AN AMOUNT NOT TO EXCEED $80,000
NOW THEREFORE BE IT HEREBY RESOLVED BY THE GOVERNING BOARD OF THE SACRAMENTO PUBLIC
LIBRARY AUTHORITY AS FOLLOWS:
1. Approve the contract with HGA Architects and Engineers in an amount not to exceed $95,000.
2. Approve the contract with Noll and Tam Architects and Planners in an amount not to exceed
$80,000.
3. The Library Director is authorized to sign all documents relating to these contracts within the
approved terms.
Jeff Slowey, Chair
Rick Jennings II, Vice Chair
ATTEST:
Rivkah K. Sass, Secretary
By:
Linda J. Beymer, Assistant Secretary
ATTACHMENT(S):
Exhibit A: Contract with HGA Architects and Engineers
Exhibit B: Contract with Noll and Tam Architects and Planners
Item 14.0, Exhibit A
Item 14.0, Exhibit B