AMENDED REGULAR COUNCIL MEETING AGENDA APRIL 28, 2014

Transcription

AMENDED
REGULAR COUNCIL MEETING AGENDA
APRIL 28, 2014 – 9:00 A.M. (Following the Public Budget Meeting)
CLAR-MILL COMMUNITY HALL
6598 BUCKSHOT LAKE ROAD, PLEVNA, ONTARIO
________________________________________________________________
1.
CALL TO ORDER
2. APPROVAL OF AGENDA
3. DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
4. DELEGATIONS
a) Erin MacDonald, MNR Bancroft, Area Biologist re: Fish Stocking in North
Frontenac;
b) Steve Sunderland re: Ompah Fire Hall Design Task Force Recommendations on
the Renovation Costs for the Ompah Fire Hall;
c) Director of Emergency Services/Fire Chief re: County of Frontenac’s
Communications Proposal.
5. ADOPTION OF MINUTES
a) Minutes of a Special Budget Meeting dated April 7, 2014;
b) Minutes of a Regular Meeting of Council dated April 7, 2014.
6. BUSINESS ARISING OUT OF THE MINUTES
a) David Milloy, Resident – Request for a Refund of the Municipal Freedom of
Information and Protection of Privacy (MFIPPA) Fees;
b) Canalodge Subdivision Concerns;
c) John Kittle, Resident - Email dated April 10, 2014 regarding the New WiFi
Service at the Snow Road Community Hall;
d) Director of Emergency Services/Fire Chief’s - Response Regarding Transporting a
Rescue Basket.
7. COMMUNICATIONS – Clerk’s Administrative Report
8. COUNCIL, CAO AND MANAGERS’ ADMINISTRATIVE REPORTS
a) Treasurer – Website Statistics Reporting Update;
b) Director of Emergency Services/Fire Chief – North Frontenac Fire Department
(NFFD) Roster;
c) Director of Emergency Services/Fire Chief - Snowmobile Accident (March 29,
2014) and Limited Water and/or Ice Water Rescue;
d) Director of Emergency Services/Fire Chief – North Frontenac Fire Department
(NFFD) Monthly Activity Report: March 2014;
e) Public Works Manager – Speed Limit Review – Part 1;
f) Public Works Manager – 2014 OGRA/ROMA Conference;
g) Public Works Foreman – 2014 Combined Rural Ontario Municipal
Association/Ontario Good Roads Association (ROMA/OGRA) Conference;
h) Public Works Manager – Update – 2014 1st Quarter – Monthly Comparison of
Bags of Household Waste to Bags of Blue Box Recycling;
i) Public Works Manager – Collection of Bulky Rigid Plastics.
9.
EXTERNAL COMMITTEES/LOCAL BOARDS/TASK FORCE NOTES AND
REPORTS
a) Notes of a Meeting of the Economic Development Task Force dated March 25,
2014;
i) 2014 Events Notice for the North Frontenac Star Gazing Pad;
b) Notes of a Meeting of the Master Fire Plan Task Force dated February 18,2014;
i) Request to extend the Master Fire Plan Task Force to the end of Council’s
Term being November 30, 2014.
10. BILLS AND ACCOUNTS
a) Vouchers.
11. MOTIONS, WRITTEN NOTICE OF WHICH HAS BEEN GIVEN
None.
12. GIVING NOTICE OF A MOTION (By a Member of Council to the Clerk for Council’s
Consideration for Inclusion on the next Meeting Agenda).
13. COUNCIL PORTFOLIO (Verbal Reports)
a) County Business
b) Algonquin First Nations
c) Emergency Preparedness
Mayor Clayton
Councillor Inglis
Mayor Clayton
Deputy Mayor Perry
Councillor Good
Councillor Martin
Councillor Hunter
d) Communications
e) Economic Development
f) Energy and Environmental
▪Madawaska Highlands Standing Advisory Committee; Councillor Inglis
▪Ompah Conservation Association;
▪ Frontenac Arch Biosphere;
▪ Frontenac Stewardship Council;
▪ Local Uranium Issues and Political Developments;
▪ Energy Conservation Initiatives in North Frontenac
▪ Conservationists of Frontenac Addington
Deputy Mayor Perry
▪ Mazinaw Area Fish and Wildlife Committee
g) Mississippi Valley Conservation
Councillor Martin
h) Health
Deputy Mayor Perry
i) Social Services Envelope
Councillor Hunter
j) Sustainability
Mayor Clayton
k) Youth & Recreation
Councillor Watkins
l) Lake Associations:
- Kashwakamak, Shabomeka and
lakes in the west half of North Frontenac
Deputy Mayor Perry
- Canonto, Malcolm and lakes in the east half
North Frontenac
Councillor Inglis
14. INTRODUCTION AND READING OF BY-LAWS
a) #36-14 – Final Residential Tax Rate;
b) #37-14 – Indemnity Agreement – VanSchepen;
c) #38-14 – Development Agreement – Cuddy;
d) #39-14 – Development Agreement – Cuddy.
15. PUBLIC FORUM (If the Council Meeting is completed in less than three (3)
consecutive hours, the Mayor shall invite questions from the gallery, provided
question is pertinent to today’s agenda items only.)
16. CLOSED SESSION
As authorized under Section 239 of the Municipal Act, to consider:
i) Adoption of the Minutes of Closed Sessions of Council dated
April 7, 2014;
ii) A proposed or pending acquisition or disposition of land by the municipality
or local board, specifically in regards to a tax sale.
17. CONFIRMATORY BY-LAW
a) #40-14 – Confirmatory By-law for the April 28, 2014 Regular Council Meeting.
18. ADJOURNMENT
Fish Stocking in Bancroft District
Township of North Frontenac Council Meeting April 28, 2014
Erin MacDonald, Biologist, Bancroft District Ministry of Natural Resources
Guiding Principles, Policies and Guidelines
• Provincial Fish Strategy
• Strategic Plan for Ontario Fisheries
• New Ecological Framework for
Fisheries Management
• Fisheries Management Zone (FMZ)
plans
• Ontario Biodiversity Strategy
• Guidelines for Stocking Inland
Waters in Ontario
• many others………
Management Principles Related to Stocking
• Fish stocking has a role to play
• Management emphasis continues to focus on
naturally reproducing fish communities
• Stocking programs are based on sound
management practices and the most current
science and information
• Use of artificially-reared fish should not be used
as an alternative to the protection / restoration
of habitat or the regulation of harvest
• Fish stocking must be conducted in an
ecologically responsible manner
Management Principles Related to Stocking –
cont’d
• There is a biological limit to the number
of fish a waterbody can produce and/or
support. Stocking beyond this natural
limit will not make a significant
contribution to angler harvest but could
destabilize the fish community
• There is a finite number of fish the
provincial hatchery system can produce
• Biological diversity of native fauna
should be maintained and regulatory
tools should be used to prevent the
introduction of undesirable fish species
Provincial Fish Stocking Objectives
•
•
•
•
•
Introduction
Rehabilitation
Artificial (PGT)
Research
Stock Preservation
Process for Stocking
• Is there public access / landowner access agreements?
• Has an Aquatic Habitat Inventory been completed?
• Are the physical, chemical, and biological parameters
(depth, water temperatures and dissolved oxygen)
suitable for year-round survival of the species?
• Is the existing fish community suitable and compatible?
• Is there a native species present or downstream that
could be negatively impacted?
• Does this species already exist and or reproduce in the
waterbody?
• Is the stocking consistent with policies and guidelines?
How do we determine fish numbers and
stocking frequencies?
• Guidelines for Stocking Fish in Inland
Waters of Ontario
• Describes parameters that should be
considered:
•
•
•
•
•
•
•
•
•
•
habitat suitability
compatible fish community
strain of fish
fish health and disease
age and size
stocking rates
stocking frequency
time of stocking
transportation method
stocking temperature and technique
How do we determine fish numbers?
• Stocking rates vary for each species
•
EXAMPLE:
Brook trout lakes
<6m
<6m
Parameters for calculation: a) the area of the lake less than 6 meters; b) the total
dissolved solids value for the lake ( <100mg/l - stock 4.5kg and >100mg/l – stock
7kg of brook trout per hectare of lake area less than 6m depth); and c) size of the
hatchery fish; recommended frequency: ALTERNATE YEARS
A Real Lake Example
EXAMPLE: Brook Trout in Croker Lake – South Canonto Twp
Total Area 11.9ha Area <6m 11.9ha (max depth is 6m)
TDS
52 mg/L
Kg/ha
4.5kg or 4500g
Avg Brook Trout weight at stocking: 35g
So the calculation would be:
=(4500g/ha x 11.9ha) / 35g per fish
=(53,550g) / 35g per brook trout
=1,530 brook trout
Usually round up or down to an even number
Croker has been stocked alternate years
with 1600 brook trout
Another Species Example
EXAMPLE: Splake lakes
>6m
Area >6 m
Parameters for calculations: a) the area of the lake that is greater than 6 meters;
b) total lake area ( 2.5 kg of splake if lake>50ha and 4.5kg if lake is<50ha per
hectare of lake area greater than 6m depth). Recommended frequency: EVERY 2
TO 3 YEARS
A Real Lake Example
EXAMPLE: Splake in Blue Lake – Barrie Twp
Lake size: 29.1ha
Area of lake >6m depth:
23ha
Avg weight of splake at stocking: 41g Kg/ha: 4.5 kg/ha or 4500g/ha
So calculation is:
= (4500g/ha x 23ha) / 41g per splake
=103,500g / 41g per splake
=2524 splake
Blue Lake is stocked alternate years with
2500 splake.
How many fish do we stock?
Regional Stocking Comparison
(four year average used 2010-2013)
1,200,000
1,000,000
Splake
800,000
Rainbow Trout
Brown Trout
600,000
Lake Trout
400,000
Brook Trout
200,000
0
Northwest
Southern
Northeast
Eastern Ontario District Stocking Comparison
250,000
Splake
200,000
Rainbow Trout
Brown Trout
150,000
Lake Trout
100,000
Brook Trout
50,000
0
Bancroft
Pembroke
Peterborough
Kemptville
Bancroft Area Stocking Comparison
120,000
100,000
Splake
Rainbow Trout
80,000
Brown Trout
60,000
Lake Trout
Brook Trout
40,000
20,000
0
Bancroft
Mazinaw
Minden
Mazinaw Area Stocking Numbers Over Time
North Frontenac
Lennox & Addington
120,000
100,000
80,000
60,000
40,000
20,000
0
2001
2002 2003 2004 2005 2006 2007 2008 2009 2010
2011
2012
2013
2014
2015
• Why the decreases from 2001 to2006?
• Stocking guidelines published in 2002
• 2 year time lag for requesting fish from Fish Culture
Section
• Strong push to conform to provincial guidelines
• Stable stocking since 2006
• Numbers fluctuate annually to a degree
• Alternate year stocking
• Surpluses and shortfalls happen
Other stocking facts…..
• 54 lakes stocked as PGT in North
Frontenac (accounts for 54% of
Mazinaw Area)
•
•
•
•
•
35 Brook trout lakes
2 Brown Trout lakes
7 Lake Trout lakes
5 Rainbow Trout Lakes
5 Splake Lakes
• District Helicopter stocking: 179 lakes
• Days of helicopter stocking per year: 56
• Truck stocking: 60 lakes
• Days of truck stocking per year: 8-10
• PGT versus rehab: 95% PGT
How do we assess our stocking program?
• Assessment of natural fisheries is
a priority
• Rely on volunteer angler diary
submissions and reports to
evaluate stocking program
• Several dedicated anglers who
report on lakes annually
• Continually reviewing list based
on angler returns, access and
new species introductions
North Frontenac PGT Stocked Lakes
BROOK TROUT
Waterbody
TWP
2001
Bon Echo Cr.
Barrie
500
Bullseye
S.Can.
Butternut
S.Can.
Crag
Miller
474
Cranberry
S.Can.
340
Croker
S.Can.
Crooked.
Clar.
544
Evelyn
S.Can.
544
Grace
S.Can.
Graham
Miller
340
Hemlock
S.Can.
544
Hungry
S.Can.
544
Kitchen
Miller
500
500
200
200
200
200
200
Little Camp
N.Can.
500
500
300
200
450
450
450
Little Mosque Miller
1,000
1,000
900
900
450
450
Lonewolf
N.Can.
1,000
1,000
500
500
Longbay
N.Can.
1,500
1,500
1,800
McCreary
N.Can.
1,500
2,000
900
McDowall
Barrie
800
800
400
400
Minnow
S.Can.
800
800
500
500
Mousseau
N.Can.
Otter
S.Can.
N. Quinn
S.Can.
1,700
Raindrop
S.Can.
680
1,000
Rock
N.Can.
Rockcliffe
N.Can.
408
600
600
500
550
550
550
Shoepack
Barrie
544
800
800
800
1700
1700
1700
Snowshoe
N.Can.
544
800
700
400
400
400
400
S.Portage
Miller
680
1,000
1,000
500
1350
1350
1350
S. Quinn
S.Can.
1,700
Spot
S.Can.
Spring
Miller
544
Straddlebug
N.Can.
544
Sullivan
N.Can.
1,700
Triple
Miller
340
W. Quinn
S.Can.
1,360
2002
2003
2004
2005
500
500
1500
1,000
800
544
800
800
700
800
900
1,000
800
1,000
500
800
800
680
700
600
1,000
1,300
2,500
700
2,500
2,500
1,000
800
2,500
2,500
2,500
800
2,500
2,000
500
2,500
3,400
900
500
2,500
2,000
700
500
1100
1,400
1,600
3,400
300
300
1,700
1700
1,125
700
4200
1150
1150
1150
400
450
450
500
500
1100
1,100
2,250
300
400
1,600
850
1,600
1,600
200
2,250
300
1,125
850
1,600
2,250
200
2,250
300
300
2,250
300
300
300
900
1,125
1,650
850
400
850
900
1,125
500
1100
850
1,650
1,700
400
4200
900
1,700
500
700
300
300
300
500
700
400
200
2,250
500
700
850
3,400
500
400
300
700
300
4,200
500
1550
2,000
700
500
1,400
900
2,000
700
1,100
1,400
1600
300
500
300
800
900
1100
1,100
300
800
400
1,300
1,700
500
700
900
1,800
500
300
300
800
500
300
2,000
500
500
2,000
700
800
800
1000
2,000
1,100
500
700
500
800
800
2,500
2,000
500
200
300
600
800
900
2014
2,000
300
1,000
2500
2,500
900
2013
900
700
600
2012
600
400
700
2011
1,600
300
800
2010
800
1,100
600
1,000
600
1,400
500
500
2009
200
900
800
800
500
2008
800
1,200
500
500
800
2007
300
800
1,000
2006
1,125
1,125
1,650
850
SWITCHED TO BROWNS
BROWN TROUT
Waterbody
TWP
2001
2002
2003
Summit
S.Can.
2,000
4,000
1,600
W. Quinn
S.Can.
2004
3,500
2005
4,000
2006
3,500
2007
3,500
2008
3,500
2009
3,500
2010
3,500
2011
3,500
2012
3,500
2013
2014
3,500
3,500
1,000
1,000
LAKE TROUT
Waterbody
TWP
2001
2003
2004
2005
Big Ohlmann
Miller
1,200
1,200
3,200
2,000
300
200
200
200
200
Little Green
Clar.
600
600
1800
1,200
400
300
300
300
300
Little Mackie
Miller
1,000
1,000
1,000
300
500
500
500
500
Mackie
Miller
1,200
3,900
3,200
Reid
Miller
1,600
1,600
1,600
Rnd Schooner
Miller
3,500
3,500
9,500
6,000
2,500
2,000
2,000
2,000
2,000
2,000
2,000
2,000
2,000
Shabomeka
Barrie
8,149
6,700
9,000
6,000
2,600
2,100
2,100
2,100
2,100
4,100
2,100
2,100
2,100
2010
2011
2012
2013
2014
2002
2,000
2006
500
2007
500
1,600
2008
500
2009
500
2010
500
1,000
2011
500
2012
500
600
2013
2014
500
500
600
600
RAINBOW TROUT
Waterbody
TWP
2001
2002
Grindstone
Miller
Little Green
N.Can.
Mair
S.Can.
2,600
2,600
Mosque
Miller
3,500
3,500
Quackenbush
Miller
1,200
1,200
Wolfe
S.Can.
2,000
2,000
2003
2004
2005
2006
2007
2008
2009
NEW FOR RAINBOW IN 2016???
1,000
1,000
650
1,000
1,000
745
1,000
450
450
450
450
450
450
2,600
2,600
2,600
1,300
970
2,350
3,100
3,100
3,100
3,100
3,100
3,100
5,000
6,300
3,500
5,000
4,836
6,500
7,500
10,500
7,500
7,500
7,000
7,500
1,200
1,200
1,200
400
300
650
650
650
650
650
650
650
2,000
1,350
3,150
4,000
2,975
4,000
2,300
2,300
2,300
2,300
2,300
2,300
SPLAKE
Waterbody
TWP
2001
2002
2003
2004
2005
Big Mair
N.Can.
4,000
4,000
4,000
4,000
4,000
2,800
Blue
Barrie
3,000
3,000
3,000
6,000
3,000
3,000
Egg
S.Can.
3,000
3,000
3,000
3,400
400
Granite
S.Can.
3,000
3,000
3,000
6,000
3,000
2,700
Grindstone
Miller
7,000
7,000
9,917
15,500
8,500
8,600
McCausland
Barrie
3,000
3,000
3,000
3,000
2,775
2006
2007
2008
2009
1,600
3,000
400
2011
2012
2013
2014
1,350
1000
2150
1400
1350
2,500
400
2,700
2500
400
2,200
7,700
3,700
2010
2,000
9,500
3,000
2500
NO LONGER STOCKED
2,000
2,000
6500
3,000
2,000
6500
3,000
Delegation - Steve Sunderland re: Ompah Fire Hall Design Task Force
Recommendations on the Renovation Costs for the Ompah Fire Hall
“The Mayor advised he will speak to Chair Steve Sunderland to explain Council’s position and
ask him to attend the April 28th Council Meeting, as a delegation, to explain the detailed process
and stages work could be completed in, and as the Chair of the Ompah Fire Hall Design Task
Force, to call a Task Force meeting to decide on recommendations to Council on what work
could be completed in accordance with the monies Council approved (i.e. $180,000 from the
Ompah Fire Hall Reserve Fund; plus dollars required for the Accessibility portion from the
Accessibility Reserve Fund; plus the Community Volunteer Association $50,000 donation.)” 16/04/2014
The County and its communication platform is
divided up into 4 different townships:
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North Frontenac
Central Frontenac
South Frontenac
Frontenac Islands
Currently the Townships are communicating
using a multicast platform which means each
Township is operating independently of each
other which does not provide a County Wide
communications system or true interoperability.
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Over the years each township has been responsible
for their own communications - which has left the
County with a system that is truly not a system
There are pieces within the platform that date back
25 years and it is no longer an option to replace parts
or apply quick fixes
The sites offer little redundancy or emergency backup power
Several Known dead zones
With UCLG’s recent migration and the City of
Kingston’s future migration to digital technology this
will present challenges with our mutual aid partners if
we do not act immediately, this will become “Mission
Critical”
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Supplied by five different sites
Known communication dead zones
Current infrastructure does not meet industry
standard coverage (i.e. not industry public
safety standard 95% coverage ,95% of the
time)
Single zone coverage, Multicast (i.e. which
allows for only one site to transmit at any
given time)
Current Coverage & Its Challenges
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Difficult Terrain /Poor Coverage, poor
communication
Lack of Communications / Interoperability
Standardization of equipment/Cost Efficiencies
Mutual Aid support will be difficult
Inconsistent - Rising/Fluctuating Maintenance
Costs affecting CAPEX-OPEX budgets
Service Provider Management impacting Service
Levels
Response Times Impacted
Health & Safety Risks
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16/04/2014

Health and Safety

◦ Poor coverage impacts service levels
◦ Lack of coordinated actions and response times
◦ Poor communication could impact life threatening
incident management
◦ Ability to leverage the proper resources – escalation
◦ Reactive oppose to being proactive
◦ Human Capital Engineering: Not being able to
leverage the right people, at the right place at the
right time

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

Simulcast System
◦ Increased number of tower sites
◦ Expanded coverage footprint
◦ Tiered technology implementation
◦ Multiple channels for increased capabilities
◦ Record Channels for liability
Interoperability
◦ Insure interoperability within Frontenac
County between all Fire and Public Works
departments
◦ Insure interoperability with all mutual aid
partners
Enhance voice paging capabilities
Health & Safety
◦
◦
◦
◦
95% - 95% public safety standard
Improve response times
The ability to manage multiple incidents
Record all channels to minimize liability
Public Works
◦ Shared system and benefits
Unification
◦ One Solution – One Standard – One Provider
◦ Service Level Agreements (SLA)

Simulcast Transmitting is defined as:
• A radio system where the same radio frequencies are
Simultaneously Broadcast from all tower sites within the
radio system
• This allows same radio frequencies to be used
throughout the entire coverage area

Simulcast Benefits:
• Seamless communications throughout the radio
system’s coverage area
• Improved radio frequency utilization
• Improved coverage in areas with difficult terrain like the
Frontenacs
• Improved in-building coverage (signals in overlap zones
are “additive”)
16
“Simulcast” fills in where single site can’t
17
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16/04/2014

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Multicast
Current Coverage 95% - 95%

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Simulcast
Future coverage 95% - 95%
Since radios are tiered based on performance and ruggedness, there can
be significant cost savings by buying high-tier radios for responders and
the appropriate lower tiered radios for support staff
High-tier radios should be provided to each firefighter. This level of
radio gives the highest level of performance and reliability that radio
manufacturers can provide. Within each tier there may be options that
provide additional capabilities or functions that are required for fire
service


Mid-tier may be appropriate for users who do not enter into the
firefighting environment. This type of radio would be a good choice for
Public Works functions or less harsh environments
Low-tier radios are an option for some support staff. These radios
provide communications for users who are not in harsh environments
and may not need all the functionality of the higher tiered radios.
The system must provide portable coverage
throughout the Frontenacs with 95% coverage
All radio units must be equipped with a Push To
Talk(PTT) ID and emergency signalling feature
For the entire coverage area, an adequate
number of wide-area channels are required
based on appropriate traffic studies. (2-3
Channels)
The system would be designed to accommodate
expansion in both the area-specific channels and
the wide-area channels as capacity requirements
increase.
Designing and implementing a
communications system is an extremely
complicated process
It is important to create a structured
organization to provide input, carry out
decision making, and do implementation
work on the project

Before answering that question consider…
Range: $5 M to $7 M

What will it cost if we do nothing…

◦ Putting public members of our community at Risk
◦ Putting our Firefighters at Risk
◦ Putting our Public Workers at Risk

By doing nothing, it could cost more then just
money





INCLUSIVE OF:
Infrastructure
User Gear
Implementation & Realization
Annualized Maintenance Agreement(SLA)
Investment is based on a minimum 15 year
period
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16/04/2014
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

Council Approval…if permission granted
Allocation of funding secured
Align a Consultant - Immediate
Leverage Recommendations data/exercise
RFP Process – TBD
Contract awarded – TBD
Contract Negotiations – TBD
System Implementation - TBD
5
MINUTES of a Special Meeting of Council for The Corporation of the Township of North
Frontenac for the 2014/2015 Budget, held April 7, 2014, at the Clar Mill Community Hall,
6598 Buckshot Lake Road, Plevna, Ontario.
PRESENT: Bud Clayton, Mayor; Deputy Mayor Fred Perry and Councillor Wayne Good Ward 1; Councillor Gerry Martin and Councillor Lonnie Watkins – Ward 2; and Councillor
Betty Hunter and Councillor John Inglis – Ward 3.
AF
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ALSO PRESENT: Cheryl Robson, CAO; Jenny Duhamel, Clerk/Planning Manager; Corey
Klatt, Manager of Community Development (MCD); Jim Phillips, Public Works Manager,
Steve Riddell, Director of Emergency Services/Fire Chief; Angela Millar, Treasurer and
Kelly Watkins, Deputy Treasurer.
1. CALL TO ORDER
The Meeting was called to order by Mayor Clayton at 1:40 p.m.
Moved by Councillor Martin, Seconded by Councillor Good
#219-14
BE IT RESOLVED THAT Council approves the Agenda for the Special Meeting of Council
regarding the 2014/2015 Draft Budget, dated April 7, 2014, as circulated.
Carried
None declared.
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4. COMMUNICATIONS
a) 2013 Reconciled Policing Costs – OPP
#220-14
BE IT RESOLVED THAT Council receives for information the letter dated March 20, 2014
from Rick Philbin, Superintendent, Commander, Municipal Policing Bureau regarding the
2013 Reconciled Policing Costs – Ontario Provincial Police (OPP); and the OPP Costing
Summary for the Township of North Frontenac for the period of January 1, 2013 to
December 31, 2013.
Carried
b) Harlowe Community Hall Committee – Donation of Funds to Purchase Gen Link for the
Harlowe Hall as the Alternate Emergency Operations Centre (EOC).
Moved by Councillor Good, Seconded by Councillor Martin
#221-14
BE IT RESOLVED THAT Council receives for information the email dated March 31, 2014
from the Manager of Community Development advising the Harlowe Hall Committee would
be willing to pay for the Gen Link to be purchased and installed for the Harlowe Hall as
recommended by the Emergency Management Program Committee;
AND THAT Council accepts this offer and thanks the Committee for their generosity and
directs the Clerk to send a letter of thanks to the Harlowe Hall Committee.
Carried
Special Council Minutes
April 7, 2014
Page 1 of 3
5. ADMINISTRATIVE REPORTS
a) Treasurer – Draft 2014/2015 Budget details.
Ompah Hall
Moved by Councillor Inglis, Seconded by Councillor Hunter
#222-14
BE IT RESOLVED THAT Council rescinds a portion of Resolution #132-13 dated February
28, 2013 and any subsequent resolutions regarding the Ompah Fire Hall being a Fire Hall
only with the ability for Community use;
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AND THAT the Ompah Fire Hall and the Ompah Community Hall shall be separate entities
with the current practices (i.e. revenue and expenses) to remain unchanged, including the
present rental arrangements, ie. the Ompah Community Hall Committee booking and
collecting fees for rental.
Carried
2014/2015 Budget
#223-14
BE IT RESOLVED THAT Council receives for information the 2014/2015 Draft Budget
document dated April 7, 2014 as circulated in the Agenda package, hard copies provided to
Council in advance of the meeting and explained at today’s meeting by the Treasurer;
AND THAT Council approves combining the Tangible Capital Assets (TCA) Reserve Funds
for each Department (i.e. combining Vehicles / Equipment / Buildings / Bridges & Culverts/
etc. – with the exception of TCA Reserve Funds earmarked by Council for a specific
purpose) per the Reserve – Reserve Funds schedule included in today’s draft budget
document, as approved in principle by the Auditor, and as the Treasurer also maintains and
provides annually to Council the 10-year Capital Asset Replacement Schedule which lists
all details;
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AND THAT Council approves in principle the draft 2014 Budget document, showing an
increase of $154,009 or 3.06% in Municipal dollars to be raised (which includes $100,795
or 2% being added to the Tangible Capital Assets (TCA) Sustainability Reserve Fund – per
the 2013 Asset Management Plan Capital Financing Policy);
AND THAT Council instructs the Clerk to advertise the Budget Public Meeting for April 28,
2014 at 9:00 a.m.
Carried
6. PUBLIC FORUM (If the Council meeting is completed in less than 3 consecutive hours,
the Mayor will invite questions from the gallery, provided they are relevant to today’s
agenda)
No residents had any comments.
7. FUTURE BUDGET MEETING DATES
No future meeting dates were required at this time.
April 7, 2014
Page 2 of 3
a) #33-14 – Confirmatory By-law for the April 7, 2014 Special Council Meeting.
#224-14
BE IT RESOLVED THAT By-law #33-14, being a by-law to confirm all actions and
proceedings of Council for its Special Meeting regarding the 2014/2015 Draft Budget held
April 7, 2014 be read a first and second time.
Carried
AF
T
#225-14
BE IT RESOLVED THAT By-law #33-14 be read a third time and finally passed.
Carried
9. ADJOURNMENT
#226-14
BE IT RESOLVED THAT Council adjourns the Special Meeting regarding the 2014/2015
Draft Budget at 4:20 p.m. until April 14, 2014 or at the call of the Chair.
Carried
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_______________________
MAYOR
April 7, 2014
Page 3 of 3
_____________________________
CLERK
MINUTES of a Regular Meeting of Council for The Corporation of the Township of North
Frontenac, held April 7, 2014, at the Clar Mill Community Hall, 6598 Buckshot Lake Road,
Plevna, Ontario.
PRESENT: Bud Clayton, Mayor; Deputy Mayor Fred Perry and Councillor Wayne Good Ward 1; Councillor Gerry Martin and Councillor Lonnie Watkins – Ward 2; and Councillor
Betty Hunter and Councillor John Inglis – Ward 3.
ALSO PRESENT: Cheryl Robson, CAO; Jenny Duhamel, Clerk/Planning Manager; Corey
Klatt, Manager of Community Development (MCD); Jim Phillips, Public Works Manager,
Steve Riddell, Director of Emergency Services/Fire Chief and Angela Millar, Treasurer.
AF
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1. CALL TO ORDER
The Meeting was called to order by Mayor Clayton at 9:00 a.m.
Moved by Councillor Hunter, Seconded by Councillor Inglis
#183-14
BE IT RESOLVED THAT Council approves the amended Agenda for the Regular Meeting
of Council dated April 7, 2014, as circulated.
Carried
None declared.
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4. DELEGATIONS
a & b) David Milloy, Paul Martin and Mark Thomas, Residents of Canalodge Subdivision re:
Accessing Information and Subdivision Concerns (see attached presentations).
Mr. Milloy noted Mr. Martin was unable to attend today due to a death in his family.
Milloy asked for approval to tape record this meeting and the Mayor approved this.
#184-14
BE IT RESOLVED THAT Council receives for information the presentation by Mark
Thomas and David Milloy, Residents, with respect to Canalodge Subdivision Concerns;
AND THAT Council advises there have been some miscommunications in the Township
receiving the three Confidential letters of correspondence from the Canalodge Residents’
Lawyer which were addressed to the Township Solicitor only and not received by the
Township until April 2, 2014;
AND THAT Council will be reviewing the Township Solicitor’s advice in Closed session
later today to ensure a proposal to address the issues and concerns of the Subdivision
Landowners are addressed to the best of the Township’s ability using all legally viable
options and this proposal shall be provided to all parties in a timely manner for their
consideration.
Carried
5. ADOPTION OF MINUTES
#185-14
BE IT RESOLVED THAT the Minutes of a Special Budget Meeting of Council dated March
10, 2014 be adopted as circulated;
Regular Council Minutes
April 7, 2014
Page 1 of 14
AND THAT the Minutes of a Regular Meeting of Council dated March 17, 2014 be adopted
as circulated.
Carried
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6. BUSINESS ARISING OUT OF THE MINUTES
a) Pine Lake Boat Launch AAFNA derelict portable and MNR response
#186-14
from the Ministry of Natural Resources in response to a request to have a structure located
near the boat launch on Pine Lake removed and advising the Ministry will not be pursuing
removal of the building at this time.
Carried
b) Resolution #155-14 re WSIB vs. Insurance Coverage for Volunteer Firefighters
The Treasurer explained all North Frontenac Firefighters have VFIS insurance while on
duty and they have the option of purchasing extra for after hours if they wish. They are
covered for all calls and Municipally approved functions (i.e. Christmas parade, approved
fundraising events); however, not functions such as their Christmas party.
#187-14
WHEREAS Council passed Resolution #155-14 on March 17, 2014 and instructed the
Treasurer to provide the Insurance Company’s response regarding the Township’s
insurance policy and coverage for Volunteer Firefighters while performing specific duties;
BE IT RESOLVED THAT Council receives for information an email dated February 27,
2014 from JLT Insurance advising the Township’s Volunteer Firemen’s’ Insurance Services
Inc. (VFIS) Policies would cover Volunteer Firefighters for incidents considered a normal
part of their course of duties while on duty which are not covered by WSIB.
Carried
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c) Invoice paid to Capital Road Technology Parts Source Inc. – Written Clarification
from Public Works Manager
Moved by Councillor Hunter, Seconded by Deputy Mayor Perry
#188-14
BE IT RESOLVED THAT Council receives an email dated March 18, 2014 from the Public
Works Manager providing clarification on two invoices paid to Capital Road Technology.
Carried
d) Steve Sunderland, Chair, Ompah Fire Hall Task Force – Breakdown of Accessibility
elements within the Tender for the Ompah Fire Hall Improvements
Moved by Deputy Mayor Perry, Seconded by Councillor Hunter
#189-14
from Steve Sunderland, Chair, Ompah Fire Hall Design Task Force providing a breakdown
of the accessibility elements within the Tender for Ompah Hall Renovation Project.
Carried
e)
Ompah Fire Hall Improvements Request for Tender Submissions (deferred on
March 10, 2014 per Resolution #129-14)
Councillor Good asked for a recorded vote.
#190-14
April 7, 2014
Page 2 of 14
WHEREAS Council passed Resolution #129-14 at its meeting on March 10, 2014 receiving
information with respect to the Ompah Fire Hall Improvements Request for Tender
Submissions including a presentation from Steve Sunderland, Chair Ompah Design Task
Force and a funding proposal from the Ompah Community Volunteer Association to defer
this matter to April 7, 2014;
AND WHEREAS the lowest bid received was from Strong Bros. at the net cost of
$370,921.00 and this Contractor agreed to extend his bid until April 10, 2014 at the latest;
THEREFORE BE IT RESOLVED THAT Council approves the bid from Strong Bros. at the
net cost of $370,921.00.
Defeated
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This was a recorded vote.
RECORDED VOTE
YES√
√
NAME OF MEMBER OF COUNCIL
NO√
Councillor Good
√
Councillor Hunter
√
Councillor Inglis
Councillor Martin
√
Deputy Mayor Perry
√
Councillor Watkins
√
Mayor Clayton
√
TOTALS
Carried by:
Lost by: 6 to 1
Status Report from Concord Engineering dated March 31, 2014, on the Fuel Oil
Remediation Support.
#191-14
BE IT RESOLVED THAT Council receives for information the Status Report entitled “Fuel
Oil Remediation Support for 6648 Road 506 “ from Concord Engineering dated March 31,
2014.
Carried
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f)
7. COMMUNICATIONS – Clerk’s Administrative Report (Pink Package)
A: Received for Information:
#192-14
BE IT RESOLVED THAT Section A Items of the Clerk’s Administrative Report entitled
Communications of Interest to Council dated April 7, 2014, as set out below, be received
for information:
1. February 12, 2014 – Ministry of Community Safety and Correctional Services re: Recent
Changes to the Province’s Fire Safety Regulations Relating to Facilities Housing
Vulnerable Residents;
April 7, 2014
Page 3 of 14
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AF
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2. March 13, 2014 – County of Frontenac re: Termination of Lease Agreement – Ward 3
Public Works Garage for Frontenac Paramedic Service;
3. March 5, 2014 – Randy Pettapiece, MPP Perth-Wellington re: Thank you for Support on
Joint and Several Liability;
4. March 3, 2014 – Canada Post re: Notice to Postage Meter Users – Rate Increases;
5. February 22, 2014 – Communities in Bloom Ontario re: Invitation to Participate in 2014
Edition Communities in Bloom;
6. March 17, 2014 – Ministry of Natural Resources re: Watershed Conditions StatementFlood Outlook Bancroft District;
7. March 10, 2014 – Randy Hillier, MPP re: Letter to Premier Concerning Mandatory
Onsite Septic Inspections;
8. March 17, 2014 – CNW Telbec re: Ontario Businesses Oppose the Targeting of
Flavoured Tobacco Products with Government Bill 131 (Youth Smoking Prevention Act)
and Private Bill 149 (Health Statute law Amendment Act);
9. March 17, 2014 – Ministry of Transportation re: News Release - Improving Road Safety
in Ontario;
10. March 17, 2014 – Share the Road Cycling Coalition re: Omnibus Legislation to Result in
Safer Roads for All Users;
11. March 17, 2014 – Randy Hillier, MPP re: The Scuttlebutt from Queen’s Park;
12. March 2014 – Ministry of Citizenship and Immigration re: Nominations for the Lincoln M.
Alexander Award 2014;
13. March 2014 – Ministry of Natural Resources re: Approved 2014-2015 Annual Work
Schedule for the Ottawa Valley Forest;
14. February 14, 2014 – Ontario Small Urban Municipalities (OSUM) re: OSUM 61st Annual
Conference and Trade Show;
15. March 25, 2014 – Ontario Good Roads Association (OGRA) re: OGRA’s position on
Joint and Several Liability;
16. March 24, 2014 – Randy Hillier, MPP re: Open Letter to Premier Supporting Bill 124 Recall Legislation;
17. March 24, 2014 – Mothers Against Drunk Driving (MADD) re: MADD Message
Yearbook Advertising Information;
18. March 24, 2014 – Ontario Power Authority (OPA) re: Application for 2014 Community
Conservation Awards;
19. March 28, 2014 – County of Frontenac re: Frontenac County Bytes April Newsletter;
20. March 28, 2014 – Ontario Trails Council re: Trail Wise Weekly E-Bulletin;
21. March 19, 2014 – The Township of Carlow/Mayo re: Ontario Provincial Police New
Billing Model;
22. March 28, 2014 – Federation of Canadian Municipalities re: Funding Under the New
Building Canada Fund;
23. March 31, 2014 – Ministry of Consumer Services re: Implementation of the Ontario
Underground Infrastructure Notification System Act, 2012;
24. March 31, 2014 – Mississippi Valley Conservation Authority re: Mississippi-Rideau
Climate Change Adaptation Strategy (MRCCAS) Vulnerability Assessment Project;
25. March 31, 2014 – Ministry of Natural Resources re: Inspection of Approved 2014-2015
Annual Work Schedule for Mazinaw-Lanark Forest;
26. March 26, 2014 – Algonquin and Lakeshore Catholic District School Board re: Trustee
Determination and Distribution Report for the October 2014 Municipal Election;
27. March 2014 – Municipal World Inc. re: Election Resources.
Carried
April 7, 2014
Page 4 of 14
B: Action Items:
B1. March 11, 2014 – Office of the Fire Marshal and Emergency Management re: Request
to Proclaim May 4-10, 2014 as Emergency Preparedness Week
#193-14
BE IT RESOLVED THAT Council declares May 4th – 10th 2014 as Emergency
Preparedness Week;
AF
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AND THAT Council instructs the Director of Emergency Services/Fire Chief to place a
Notice in the Frontenac News and on the Township’s website encouraging our residents to
be prepared and to visit the website of the Office of the Fire Marshall and Emergency
Management at www.ontario.ca/emo for directions and tools to assist users to build a
customized emergency plan for their family, including items specific to the needs of all
family members such as children, seniors, pets.
Carried
B2. February 26, 2014 – Ompah Community Volunteer Association re: Spring ATV Run
Standard Operating Guideline; Request to Use Fire Department Equipment; and
Approval of Use of Funds to Purchase Municipal Assets
#194-14
BE IT RESOLVED THAT Council receives the emails dated February 26, 2014 and March
14, 2014 from the Ompah Community Volunteer Association with respect to the April 26,
2014 ATV Run, including the revised Standard Operating Guideline; the request to use Fire
Department equipment for this event and the request to use some of the funds raised to
purchase Municipal assets;
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AND THAT Council approves of the Ompah Volunteer Community Association using the
following equipment, provided it is used only by trained and competent Members of the
North Frontenac Fire Department and provided all equipment is returned, undamaged, to
the Fire Hall immediately following the event:
i) the Ompah Fire Hall for space for Riders and for the prize presentations;
ii) the Township Fire Department’s portable pump;
iii) the Township Fire Department’s Unit 83 (Wild Fire Truck);
iv) the Township Fire Department’s ATV Rescue Unit;
v) the Township Fire Department’s Radios;
AND THAT Council approves the use of a portion of the proceeds from the ATV Run to be
used toward the Ompah Fire hall/Community Hall Renovations; Station Personal Protective
Equipment and Gear including Self Contained Breathing Apparatus equipment.
AND THAT the Standard Operating Policy Guidelines with respect to lane maintenance
include Hydro Land and any other private lane.
Carried
B3. March 4, 2014 – Association of Municipalities Ontario (AMO) re: Legislature Supportive
of Motion on Municipal Liability Support - Request for Support To Use the Combined
Model
April 7, 2014
Page 5 of 14
#195-14
WHEREAS Council passed Resolution #50-14 on February 3, 2014 requesting MPPs
support a resolution to consider a long-term solution to reform joint and several liability
insurance;
AND WHEREAS the Ministry of the Attorney General is consulting municipalities on a
comprehensive long-term solution including reviewing three models;
THEREFORE BE IT RESOLVED THAT Council receives the email dated March 4, 2014
from the Association of Municipalities of Ontario (AMO) requesting support for the
“Combined Model”;
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AND THAT Council authorizes the Clerk to issue a letter on behalf of the Township to the
Minister of the Attorney General advising the Township of North Frontenac supports the
Combined Model;
AND THAT a copy of this letter shall be forwarded to the Premier of Ontario; Minister of
Municipal Affairs and Housing; and Randy Hillier, MPP.
Carried
B4. March 24, 2014 – Ontario Seniors Secretariat re: Request to Proclaim June as Seniors’
Month
#196-14
from the Ontario Seniors’ Secretariat regarding Seniors’ Month in Ontario;
AND THAT Council proclaims June as Seniors’ Month in the Township of North Frontenac;
AND THAT Council instructs the Clerk to have the declaration added to the Township’s
website and to email the Ontario Seniors’ Secretariat advising of Council’s proclamation.
Carried
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B5. March 17, 2014 – Wollaston Township re: Request for Support Regarding
Development on Private Roads
#197-14
BE IT RESOLVED THAT Council receives the request support dated March 17, 2014 from
Wollaston Township requesting the Province reconsider its direction regarding
development on private roads;
AND THAT Council supports the Township of Wollaston and requests the Minister of
Municipal Affairs and Housing reconsider their policy direction regarding development on
private roads;
AND THAT policies be developed to allow municipalities more autonomy to regulate their
own development in ways that are appropriate for their specific area;
AND THAT a copy of this resolution be provided to the Minister of Municipal Affairs and
Housing, the Premier of Ontario, the Association of Municipalities of Ontario and Randy
Hillier, MPP.
Carried
April 7, 2014
Page 6 of 14
B6. March 25, 2014 – Clarendon Miller Volunteer Fire Fighters Association re: Planned
Fundraising Events for 2014 and Approval of Use of Funds to Purchase Municipal
Assets
#198-14
from the Clarendon Miller Volunteer Firefighters Association outlining their fundraising
events for 2014 and the requests to use Pumper 71 and also to use a portion of the funds
to purchase Municipal assets;
AF
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AND THAT Council approves the use of a portion of the proceeds from the fundraising
events toward the purchase of an ATV rescue basket.
Carried
Note: Good asked if the Volunteer Firefighters had a way to transport this basket.
Riddell advised he would look into this and report back to Council.
B7. March 22, 2014 – John Kittle, Resident re: High Speed Broadband Internet Service
Donated to Snow Road Community Centre
Council discussed how the protocol for working on Municipal property was not followed and
if there was an Agreement signed for this service (i.e. Public hot spot; other conditions?).
#199-14
BE IT RESOLVED THAT Council receives an email dated March 22, 2014 from John Kittle,
Resident advising Storm Internet has installed high-speed broadband internet WIFI at the
Snow Road Community Hall free of charge and that there will be no monthly service
charges;
AND THAT Council instructs the Ward 3 Councillors Hunter and Inglis to meet with John
Kittle and bring the information back to the April 28, 2014 Council Meeting.
Carried
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8. COUNCIL, CAO AND MANAGERS’ ADMINISTRATIVE REPORTS
a) Treasurer – 2013 Municipal Finance Officers’ Association (MFOA) Conference
Update
#200-14
BE IT RESOLVED THAT Council receives the Treasurer’s Administrative Report entitled
“2013 Municipal Finance Officers’ Association (MFOA) Conference Update” for information
purposes.
Carried
b) Treasurer – Procurement Policy Update Re Tender Requirements
#201-14
BE IT RESOLVED THAT Council receives the Treasurer’s Administrative Report
entitled “Procurement Policy Update Re: Tender Requirements” for information
purposes;
AND THAT Council authorizes the Treasurer to add to the applicable sections to
the Procurement By-law that Bid Deposits / Securities are not required for tangible
items, such as vehicles and/or equipment;
April 7, 2014
Page 7 of 14
AND THAT Council authorizes the Treasurer to remove the standard insurance clause
and insurance requirements from tenders and bid requests that are procuring for
tangible items, such as vehicles and/or equipment;
PROPOSED
THRESHOLDS / LIMITS
NOTES / AUTHORIZATIONS
(Includes Opening and Awarding)
Purchase Order Requirements
Over $1,000 to $50,000
(Over $50,000 = Purchase
Order or Contract when
applicable)
Purchase Orders
(including Terms and Conditions, executed by
both parties – when applicable)
Request for Verbal Quotes
$1,000 - $5,000
Authorizations = Manager
(if included in approved budget)
AF
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PURCHASE
Request for Written Quotes
$5,000 - $20,000
Request for Quotation
$20,000 - $50,000
(Shall be advertised on
Website)
$50,000 or more
(Over $50,000 = Purchase
Order or Contract when
applicable)
Website)
Authorizations - $50,000 or more = CAO (if
included in approved budget);
For all purchases / projects under $10,000 that
are not included in the annual budget can also
be approved by the CAO;
If over $10,000 and not in the annual approved
budget, requires Council approval in advance
$5,000 or more
Website)
No Change – as required if solution is unknown
or unable to be delineated; (Authorizations = see
above thresholds)
$20,000.01 to $100,000.00
= 5% of Bid
These deposits are held until the successful
completion of the project / purchase
(unless over $100,000 = Bonds are required)
**Bid Deposits for items over $100,000 are
returned when the Security Bonds are received
Request for Tender
Request for Proposal
Bid Deposits
(Not applicable for tangible items, such as
vehicles and/or equipment)
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Over $100,000.01
= 10% of Bid
Over $100,000 in respect
Security
100% Performance Bond to guarantee
of Contracts where the Bid is
the performance of a Contract; and
in excess of $100,000, all
100% Labour and Material Bond to
Construction and other
guarantee the payment for labour and
service Contracts (if
materials to be supplied in connection with a applicable, as Engineering
a contract.
and Consulting Contracts
do not require bonding as
(Not applicable for tangible items, such as
they are evaluated and
vehicles and/or equipment)
assessed for their
AND THAT Council authorizes the Treasurer to amend all applicable sections to
reflect the above; along with necessary housekeeping amendments, to the Procurement
Policy;
AND THAT Council instructs the Clerk to bring back a By-law to amend the Procurement
Policy for Council’s consideration;
AND THAT the 2014 and future Quotes/Tenders shall comply with the above.
Carried
April 7, 2014
Page 8 of 14
c) Councillor Inglis – 2014 Federation of Canadian Municipalities (FCM) Conference
#202-14
BE IT RESOLVED THAT Council receives Councillor John Inglis’ Administrative
Report entitled “2014 Federation of Canadian Municipalities Conference” for information
purposes.
Carried
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9. EXTERNAL COMMITTEES/LOCAL BOARDS/TASK FORCE NOTES AND
REPORTS
a) Notes of a Meeting of the Community Policing Advisory Committee Task Force
dated February 24, 2014
#203-14
BE IT RESOLVED THAT Council receives for information the Notes of a Meeting of the
Community Policing Advisory Committee Task Force dated February 24, 2014.
Carried
Essential Services Fair – Saturday, July 26, 2014
#204-14
BE IT RESOLVED THAT based on a recommendation of Community Policing Advisory
Committee, Council authorizes the Essential Services Fair being organized for Saturday,
July 26, 2014 from 10:00 a.m. to 3:00 p.m. at the Barrie Township Hall Parking Lot;
AND THAT the Clerk/Planning Manager shall invite both the Kaladar/Barrie and the
North Frontenac Departments; Frontenac County Paramedics; OPP Canine Team;
MNR Wildfire Unit; Mississippi Valley Conservation Authority and the Frontenac, Lennox
and Addington Public Health to attend with displays of the services provided by their
Agency;
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AND THAT the Clerk/Planning Manager shall advertise this event on the Township
website, in the Frontenac News and the Perth and Tweed EMPC Newspapers and Lake 88
Radio Station out of Perth.
Carried
Public Works Manager to Investigate Using OPP Radar Unit
#205-14
BE IT RESOLVED THAT based on a recommendation of Community Policing Advisory
Committee, the Clerk/Planning Manager shall ask the Public Works Manager to investigate
using the OPP Radar Unit in specific areas of the Township to monitor the speed limits of
vehicles.
Carried
b) Notes of a Meeting of the Joint Health & Safety Committee dated March 3, 2014
#206-14
BE IT RESOLVED THAT Council receives for information the Minutes of the Joint Health
and Safety Committee dated March 3, 2014.
Carried
10. BILLS AND ACCOUNTS
April 7, 2014
Page 9 of 14
a) Vouchers
#207-14
BE IT RESOLVED THAT Council approves the following Vouchers in the amount of
$920,262.09 for payment:
2014 Expenses:
 March 12, 2014
 March 19, 2014
 March 19, 2014
 March 25, 2014
@
@
@
@
$
$
$
$
113,586.69
7,572.44
73,930.30
725,172.66
Carried
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11. MOTIONS, WRITTEN NOTICE OF WHICH HAS BEEN GIVEN
Councillor Inglis asked for a Recorded Vote.
#208-14
WHEREAS Council passed Resolution #172-14 on March 17, 2014 being a Notice of
Motion put forward by Councillor Good requesting the balance of the Ompah Fire Hall
Reserve Fund over $40,000 be transferred to the Multi-Purpose Complex Reserve Fund;
THEREFORE BE IT RESOLVED THAT Council agrees that a maximum of $40,000 is to
be spent on the Ompah Fire Hall Renovation Project, with the balance of monies from the
Ompah Fire Hall Reserve Fund to be transferred to the Multipurpose Complex Reserve
Fund.
Defeated
This was a recorded vote.
YES√
NAME OF MEMBER OF COUNCIL
Councillor Good
Councillor Hunter
√
Councillor Inglis
√
Councillor Martin
√
Deputy Mayor Perry
√
Councillor Watkins
√
Mayor Clayton
√
D
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√
NO√
TOTALS
Carried by:
Lost by: 6 to 1
Note: The Mayor advised he will speak to Chair Steve Sunderland to explain Council’s
position and ask him to attend the April 28th Council Meeting, as a delegation, to explain the
detailed process and stages work could be completed in, and as the Chair of the Ompah
Fire Hall Design Task Force, to call a Task Force meeting to decide on recommendations
to Council on what work could be completed in accordance with the monies Council
approved (i.e. $180,000 from the Ompah Fire Hall Reserve Fund; plus dollars required for
April 7, 2014
Page 10 of 14
the Accessibility portion from the Accessibility Reserve Fund; plus the Community
Volunteer Association $50,000 donation.)
12. GIVING NOTICE OF A MOTION (By a Member of Council to the Clerk for Council’s
Consideration for Inclusion on the next Meeting Agenda).
None.
13. COUNCIL PORTFOLIO (Verbal Reports)
a) County Business
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Mayor Clayton
Councillor Inglis
Inglis announced the new CAO for the County of Frontenac is Kelly Pender.
b) Algonquin First Nations
Mayor Clayton
c) Emergency Preparedness
Deputy Mayor Perry
Councillor Good
Councillor Watkins
d) Communications
Councillor Martin
e) Economic Development
Councillor Hunter
#209-14
BE IT RESOLVED THAT Council authorizes Councillor Hunter to attend the Business
Incubator Session May 1, 2014 in Port Hope.
Carried
D
R
f) Energy and Environmental
 Madawaska Highlands Standing Advisory Committee;
 Ompah Conservation Association;
 Frontenac Arch Biosphere;
 Frontenac Stewardship Council;
 Local Uranium Issues and Political Developments;
 Energy Conservation Initiatives in North Frontenac;
 Conservationists of Frontenac Addington
 Mazinaw Area Fish and Wildlife Committee
g) Mississippi Valley Conservation
h) Health
i) Social Services Envelope
j) Sustainability
k) Youth & Recreation
l) Lake Associations:
Kashwakamak, Shabomeka and
Lakes in the west half of North Frontenac
Canonto, Malcolm and lakes in the east half of
North Frontenac
Councillor Inglis
Deputy Mayor Perry
Councillor Martin
Deputy Mayor Perry
Councillor Hunter
Mayor Clayton
Councillor Watkins
Deputy Mayor Perry
Councillor Inglis
14. INTRODUCTION AND READING OF BY-LAWS
#210-14
BE IT RESOLVED THAT leave be given the Mover to introduce the following by-laws that
have been circulated to all members of Council and that these by-laws be read a first and
second time:
a) #21-14 – To Establish an Outdoor Lighting Policy;
b) #26-14 – Development Agreement with Aragain Lodge Limited (Hans and
April 7, 2014
Page 11 of 14
Beth Weisshaupt);
c) #27-14 – To Stop, Close up and Sell the Shore Road Allowances – Anderson
and Woloschuk;
d) #28-14 – To sign a Letter of Agreement to continue with the lease to
Storm Internet on a month-to-month basis;
e) #29-14 - To sign Agreement with County of Frontenac for Planning
Services;
e) #30-14 - To Sign Restrictive Covenant- Perry;
f) #31-14 - To Sign Restrictive Covenant – Camarre.
Carried
AF
T
#211-14
BE IT RESOLVED THAT the following by-laws be read a third time, signed, sealed and
finally passed:
a) #21-14 – To Establish an Outdoor Lighting Policy;
b) #26-14 – Development Agreement with Aragain Lodge Limited (Hans and
Beth Weisshaupt);
c) #27-14 – To Stop, Close up and Sell the Shore Road Allowances – Anderson
and Woloschuk;
d) #28-14 – To sign a Letter of Agreement to continue with the lease to
Storm Internet on a month-to-month basis;
e) #29-14 - To sign Agreement with County of Frontenac for Planning
Services;
e) #30-14 - To Sign Restrictive Covenant- Perry;
f) #31-14 - To Sign Restrictive Covenant – Camarre.
Carried
15. PUBLIC FORUM (If the Council meeting is completed in less than 3 consecutive
hours, the Mayor will invite questions from the gallery, provided they are relevant to today’s
agenda)
No residents had any comments.
D
R
Extend the Meeting
BE IT RESOLVED THAT Council extends the meeting past 12:00 p.m.
Carried
#212-14
Note: Managers Millar; Riddell and Klatt left the meeting at this time.
16. CLOSED SESSION
#213-14
BE IT RESOLVED THAT Council retires to Closed Session at 11:54 a.m. as authorized
under Section 239 of the Municipal Act, to consider:
i) Adoption of the Minutes of Closed Sessions of Council dated
March 17, 2014;
ii) A proposed or pending acquisition or disposition of land by the municipality
or local board, specifically in regards to a potential acquisition of a mineral
aggregate pit;
April 7, 2014
Page 12 of 14
iii) Advice that is subject to Solicitor-Client privilege, including communications
necessary for that purpose, specifically Solicitor’s advice on Canalodge
Subdivision.
Carried
BE IT RESOLVED THAT Council returns to Open Session at 12:55 p.m.
Carried
#214-14
Note: The Managers (Millar, Riddell and Klatt) returned to the meeting at this time. Also, Kelly
Watkins, Deputy Treasurer, arrived at this time.
AF
T
Canalodge Subdivision
Moved by Deputy Mayor Perry, Seconded by Councillor Inglis
#215-14
BE IT RESOLVED THAT Council receives the emails from the Clerk to Tony Fleming,
Solicitor for the Township regarding letters from the Solicitor for numerous residents of
Canalodge Subdivision with their concerns of deficiencies in the Works per the Subdivision
Agreement and the steps these residents are seeking to remedy the situation;
AND THAT the Public Works Manager advises the as-built Rosie Lane is not built
according to the Engineer’s drawing for placement and does have some steep
embankments which require guard rails. This road cannot be re-situated in the position
originally outlined in the Engineer’s drawings due to a large rock crest; however, the Public
Works Manager recommends hiring an independent Engineer to provide a report to Council
as to any deficiencies and any safety issues which may be present, with any corrective
action being completed by the Township and once the corrections have been completed, to
certify the road meets acceptable standards;
AND THAT all costs shall be taken from the Canalodge Securities held by the Township,
and if necessary, use any other provisions allowed through the Municipal Act;
D
R
AND THAT Council approves of the Public Works Manager’s recommendation noted
above.
Carried
a) #32-14 – Confirmatory By-law for the April 7, 2014 Regular Council Meeting.
#216-14
BE IT RESOLVED THAT By-law #32-14, being a by-law to confirm all actions and
proceedings of Council for its Regular Meeting held April 7, 2014 be read a first and second
time.
Carried
BE IT RESOLVED THAT By-law #32-14 be read a third time and finally passed.
Carried
18. ADJOURNMENT
April 7, 2014
Page 13 of 14
#217-14
#218-14
BE IT RESOLVED THAT Council adjourns the meeting at 12:59 p.m. to carry on the
Special Meeting regarding the 2014/2015 Budget, April 7, 2014 or at the call of the Chair.
Carried
_____________________________
CLERK
D
R
AF
T
_______________________
MAYOR
April 7, 2014
Page 14 of 14
From: John‐Sheila <jskittle@xplornet.com> Sent: April 10, 2014 9:44 AM To: Councillor Good; bettynfcouncil@gmail.com; John Inglis; Gerry Martin; Councillor‐Lonnie Watkins; Deputy Mayor Perry; Bud Clayton; Cheryl Robson Cc: Jenny Duhamel; Corey Klatt Subject: WiFi at Snow Road Community Center Good morning, I have been asked by Betty Hunter to send a letter to Council regarding the new WiFi service at the Snow Road Community Center. Background: I approached Storm about two months ago suggesting that they might consider donating high‐speed broadband internet to the community. At the time, I asked Mayor Clayton and Councillor Inglis for assistance. Mayor Clayton told me to deal directly with Storm. We were waiting for a positive response from Storm’s management before going to Council, but Storm caught us by surprise when they contacted us and gave us only one day’s notice that they were coming the next day to complete the installation at the Community Center in conjunction with a visit to service the broadband repeater node located in the Snow Road fire hall. Consequently, I did not have time to inform Council as planned and was understandably reluctant to ask Storm to delay the installation to allow time for Council approval. Details: Using a WiFi router donated by a resident (Doug Syme), we have connected to the Storm broadband service and have created a WiFi hotspot in the community center. WiFi is password controlled and is free to all residents. Password is available upon request. WiFi signal is available inside the community center and to a limited extent in the parking lot. There is no contract with Storm. The donation is partly as a corporate thank you to Doug Syme and myself who were instrumental in helping Storm expand broadband services into the Snow Road area a couple of years ago. Signage: I have suggested that Storm should post a commercial sign at the community center advertising that they have donated the equipment and broadband service. It is the least we can do in return for their corporate generosity. Request for Council Resolution: I suggest a Council resolution would be in order to thank Storm and to acknowledge their contribution to the Snow Road community and to North Frontenac Township. Also, I suggest that this resolution should specify acceptable locations for Storm’s commercial sign. Best regards, John Kittle Snow Road Station From: Steve Riddell Sent: April‐17‐14 12:38 PM To: Cheryl Robson Subject: RE: Clarendon Miller Volunteer Fire Fighters Association Fundraising and clarification on the transport of the ATV rescue basket Hi Cheryl, The rescue basket can be transported by trailering behind the Clar‐Mill ATV or may also be towed by a vehicle. Further to that I will ensure that it fits on the trailer the Clar‐ Mill Firefighters presently have. Please do not hesitate to contact me if further clarification is required. Thanks, Steve Riddell
Director of Emergency Services / Fire Chief
From: Cheryl Robson Sent: April‐16‐14 5:57 PM To: Steve Riddell Cc: Jenny Duhamel; Brooke McGrath; Tara Mieske Subject: Clarendon Miller Volunteer Fire Fighters Association Fundraising and clarification on the transport of the ATV rescue basket Hi Steve – as you are aware, Council at the April 7, 2014 meeting, passed the following
Resolution #198-14 with respect to the Clarendon Miller Volunteer Fire Fighters Association
re: Planned Fundraising Events for 2014 and Approval of Use of Funds to Purchase Municipal
Assets:
“BE IT RESOLVED THAT Council receives for information the email dated March 25,
2014 from the Clarendon Miller Volunteer Firefighters Association outlining their
fundraising events for 2014 and the requests to use Pumper 71 and also to use a portion
of the funds to purchase Municipal assets;
AND THAT Council approves the use of a portion of the proceeds from the fundraising
events toward the purchase of an ATV rescue basket. Carried
Note: Good asked if the Volunteer Firefighters had a way to transport this basket. Riddell
advised he would look into this and report back to Council.”
Could you please respond to this email providing the details about the basket and then
the email can be added to the April 28th Council Agenda under Business Arising for
Council’s information.
Thanks!
Have a great day! Cheryl
Cheryl Robson, A.M.C.T.
Chief Administrative Officer (CAO)
Council Agenda Item # 7
ADMINISTRATIVE REPORT
TO:
MAYOR AND MEMBERS OF COUNCIL
FROM:
JENNY DUHAMEL, CLERK/PLANNING MANAGER
DATE OF MEETING:
April 7, 2014
RE:
Communications of Interest to Council
__________________________________________________________________________
A. It is recommended that the following communication of interest to the Township be
received for Council’s information and filed.
Notes: Correspondence included in the A Section of this report can be obtained by the Public from
the Clerk/Planning Manager at clerkplanning@northfrontenac.ca
All Council Members directly receive information and updates from the Association of
Municipalities of Ontario (AMO) and the Federation of Canadian Municipalities (FCM), therefore,
these will not be listed in the Clerk’s Communications Administrative Report.
Previously provided A Section:
(Received for Information Only)
1. March 31, 2014 – Sustainable Kingston re: Sustainability Kingston’s Green Building
Symposium;
2. March 31, 2014 – Ontario Power Authority re: Applications for the 2014 Community
Conservation Awards;
3. April 1, 2014 – Hydro One re: Project Notice Line Refurbishment Program;
4. March 26, 2014 – Kingston Frontenac Public Library (KFPL) re: KFPL Board’s Strategic
Plan “ KFPL Vision 2020”;
5. April 1, 2014 – St. Lawrence College Community Council re: Invitation to Presentation of
New Strategic Plan for St. Lawrence College;
6. March 27, 2014 – Canada Post re: Potential Reductions to Weekday Business Hours and
Saturday Closure at Ardoch Post Office;
7. April 2, 2104 – Association of Municipalities of Ontario (AMO) re: Bill 69 The Prompt
Payment Act Set Aside: Government Announces Construction Liens Act Review;
8. April 3, 2014 – County of Frontenac re: Appointment of Kelly Pender, Chief Administrative
Officer (CAO);
Administrative Report - Communications
April 28, 2014 Agenda
1
9. March 29, 2014 – Conseil des Ecoles Catholiques du Centre-Est re: Final Report on
Representation of the Members of the Board for the 2014 Election;
10. April 4, 2014 – Cunningham, Swan, Carty, Little & Bonham LLP re: Legal Matters
Newsletter;
11. April 4, 2014 – County of Frontenac re: Gates to Close Along K&P Trail;
12. April 8, 2014 – Frontenac Arch Biosphere (FAB) re: FAB Community Events Calendar;
13. April 1, 2014 – County of Haliburton re: Request of Support for Day of Action on May 1,
2104 for OPP Billing Model Reform;
14. April 14, 2014 - County of Frontenac re: 6th Annual Clean Up of K&P Trail Day on April 26,
2014;
15. April 14, 2014 – Mississippi Valley Conservation Authority (MCV) re: Flood Warning;
16. April 15, 2014 – Mazinaw Lake Swim Program re: Thank you and Request for Support for
Swim Program;
17. April 1, 2014 – Councillor Hector, City of Kingston– 2014 Federation of Canadian
Municipalities (FCM) Board Meeting Report;
18. April 14, 2014 – Ontario Good Roads Association (OGRA) re: Premier Announces Transit
and Infrastructure Funding;
19. April 11, 2014 – Alcohol and Gaming Commission of Ontario re: Sale of Wine at Eligible
Farmer’s Markets;
20. April 16, 2014 – County of Frontenac re: Nomination for Ontario Award for Paramedic
Bravery;
21. April 17, 2014 – MVC re: Mississippi Rideau Climate Change Adaptation Group Meeting
Agenda;
22. April 17, 2014 – Board of Funeral Services re: Funeral Professionals Week – May 4-11,
2014;
B: Action Items: (to include items brought forward from Section A above by a
Member of Council)
Previously Provided B Section:
1. April 8, 2014 – Land O’Lakes Tourist Association (LOLTA) re: Invitation to Attend Annual
General Meeting;
2. April 14, 2014 – Town of Petrolia, Township of Wainfleet, and Town of Minto re: Requests
for Support to Prevent the Implementation of Proposed Hydro and Other Rate Increases.
Administrative Report - Communications
April 28, 2014 Agenda
2
From: Rachelle Sent: April‐08‐14 2:26 PM Cc: Adam Snider; Allan McPhail; Barbara Springgay Subject: 2014 Land O' Lakes AGM Good Afternoon It is that time of year again that we get together for the Land O' Lakes Tourist Association AGM. The AGM is on Wednesday May 7 @ 10:30 in the Kaladar Community Centre. This year our guest speaker is Cindy Cassidy from Eastern Ontario Trails Alliance. Lunch will be served at noon at a cost of $10.00 per person. Please let me know if you will be attending this year. Thank you Jo‐Anne Cuddy Tourism Development Manager Land O' Lakes Tourist Association From: Fred Perry
Sent: April-14-14 7:07 PM
To: Jenny Duhamel
Subject: Re: FW: Town of Petrolia - Energy Costs resolution
JENNY please move to B for support
-----------------------------------------------------------------------------------------------------------From: Mandi Pearson
To: Mandi Pearson
Subject: Town of Petrolia - Energy Costs resolution
Good Afternoon,
Please see the attached resolution for circulation to your Council.
Kind regards,
Mandi
Mandi Pearson
Deputy Clerk/Operations Clerk
THE CORPORATION OF THE TOWN OF PETROLIA
411 Greenfield Street
P.O. Box 1270
PETROLIA, Ontario
Canada N0N 1R0
April 8, 2014
Telephone: 519-882-2350 FAX: 519882-3373
www.town.petrolia.on.ca
“Celebrating our Heritage. Investing in our Future”
Hon. Kathleen Wynne
Premier of the Province of Ontario
Via email: premier@ontario.ca
Dear Premier Wynne,
During our regular session of Council on April 7, 2014, the below noted resolution was brought
forward for the attention of your office;
MOVED: Mary-Pat Gleeson
SECONDED: Tim Brown
WHEREAS the province of Ontario’s recently released Long Term Energy Plan anticipates that
consumers will face hydro rate that will rise by 42% over the next five (5) years;
WHEREAS the Minister of Energy recently announced that past FIT prices are driving
electricity prices higher and that changes to domestic content requirements for construction or
future renewable energy projects are necessary to lower future electricity rates;
WHEREAS the recent Auditor-General’s report advised of extreme amount of waste in the
energy sector, particularly at Ontario Power Generation and Hydro One, due to high labour costs
and a generous public sector pension plan;
WHEREAS decisions including but not limited to the cancellation of Gas Plants in Ontario could
cost taxpayers close to $ 1.1 billion;
WHEREAS recent increases announced by Union Gas and Enbridge, will cause great financial
burden to the residents and businesses of the Town of Petrolia;
WHEREAS it is essential for the residents and businesses of the Town of Petrolia to have access
to affordable Hydro & Natural Gas to thrive and prosper;
THE CORPORATION OF THE TOWN OF PETROLIA
411 Greenfield Street
P.O. Box 1270
PETROLIA, Ontario
Canada N0N 1R0
Telephone: 519-882-2350 FAX: 519882-3373
www.town.petrolia.on.ca
“Celebrating our Heritage. Investing in our Future”
NOW THEREFORE BE IT RESOLVED:
THAT the Town of Petrolia Call on Premier Wynne and the Province of Ontario to take
immediate action to prevent these and any other rate increases from being implemented;
AND THAT this motion be circulated to all Ontario Municipalities for support.
Carried
C - 03 – 04/7/2014
Thank you for receiving our correspondence, we look forward to hearing from your office
regarding this item of concern effecting our residents and business owners.
Yours truly,
Mandi Pearson
Deputy Clerk/Operations Clerk
CC: Ontario Municipalities via email
From: Stacey Duncan
Sent: April-14-14 11:49 AM
To: Devos, Natasha
Subject: RE: Motion for Support - Long Term Energy Plan
Please see the attached correspondence from Council for the Township of
Wainfleet.
Regards,
Stacey Duncan
Deputy Clerk
Executive Assistant to the Mayor, Council & CAO
Secretary-Treasurer, Committee of Adjustment
------------------------------------------------------------------------------------------------------------------------------From: Scott Luey
Sent: Wednesday, March 26, 2014 3:34 PM
To: Stacey Duncan
Subject: FW: Motion for Support - Long Term Energy Plan
------------------------------------------------------------------------------------------------------------------------------From: Devos, Natasha
Sent: March-26-14 2:58 PM
To: Devos, Natasha
Subject: Motion for Support - Long Term Energy Plan
Please find attached a motion respecting Ontario’s Long Term Energy Plan that
was passed by Council for The Regional Municipality of Niagara at its meeting
held on January 16, 2014.
The motion was circulated to Ontario Municipalities in the AMO’s February 27
issue of the Watch File.
Council for Niagara Region respectfully requests your Council’s support for the
attached motion.
Thank you,
Natasha
Natasha L. Devos, BA, CMM I
Acting Regional Clerk
Office of the Regional Clerk
Niagara Region
Township of Wainfleet
“Wainfleet - find your country side!”
April 14, 2014
Natasha Devos, Acting Regional Clerk
Office of the Regional Clerk
Niagara Region
2201 St. David’s Road, P.O. Box 1042
Thorold ON L2V 4T7
RE:
Motion for Support - Long Term Energy Plan
Dear Ms. Devos,
Thank you for your recent correspondence, received by our office on March 26th,
2014 regarding the resolution adopted by Regional Council on January 16th, 2014 calling
on Premier Wynne and the Province of Ontario to take immediate action to prevent the
increasing hydro rates in Ontario. Please be advised that Council for the Township of
Wainfleet, at its meeting held on April 8th, 2014, passed the following resolution:
“THAT correspondence item no. 089 from the Office of the Regional
Clerk, Niagara Region, regarding a resolution adopted by its Council on
January 16th, 2014 calling on Premier Wynne and the Province of
Ontario to take immediate action to prevent the proposed hydro rate and
any other rate increases from being implemented, and requesting the
support of all Ontario municipalities, be received;
AND THAT Council for the Township of Wainfleet does hereby support
and endorse the resolution.”
Should you have any questions, please do not hesitate to contact the
undersigned.
Sincerely,
Stacey Duncan
Deputy Clerk
cc:
The Honourable Kathleen Wynne, Premier of Ontario
Local MPPs
All Ontario Municipalities (via email)
31940 Highway #3 • P.O. Box 40 • Wainfleet, ON • L0S 1V0
PHONE 905.899.3463 • FAX 905.899.2340 • www.wainfleet.ca
From: Bill White
To:
Cc: Annilene McRobb; Devos, Natasha
Subject: Motion of Support - Long Term Energy Plan
Please find attached a motion respecting Ontario’s Long Term Energy Plan. The
original motion was passed by Council for The Regional Municipality of Niagara
at its meeting held on January 16, 2014. The motion was circulated to Ontario
Municipalities in the AMO’s February 27 issue of the Watch File. Council of the
Town of Minto supported the resolution at its April 1st, 2014 meeting.
Thank you.
Bill White, CAO/Clerk
Town of Minto
TO:
FROM:
ANGELA MILLAR
TREASURER
RECOMMENDED BY:
CHERYL ROBSON, AMCT
CHIEF ADMINISTRATIVE OFFICER (CAO)
_______
CAO’s Initials
DATE OF MEETING:
RE:
APRIL 28, 2014
Website Statistics Reporting Update
Researched by
Evan Sepa, IT Technician / GIS Coordinator
Background
Previously, quarterly and year-end administrative reporting of website statistics was the only publicly
available record of this information. Website statistics are now readily and permanently available on the
municipal website, and updated monthly.
This new capacity allows for improved public access and increased efficiency of the reporting process
by reducing staff time to compile and present the results.
The comprehensive website statistics can be accessed by clicking the link at the bottom of the page.
(most webpages)
View of ‘Web Stats’ link at the bottom of most pages
Administrative Report – April 28, 2014
Page 1 of 2
View of ‘Web Stats’ page with interactive statistical visualization
Link to ‘Web Stats’ page > http://www.northfrontenac.com/webstats.html
Recommendation
BE IT RESOLVED THAT Council of the Township of North Frontenac receives the Treasurer’s
Administrative Report dated April 28, 2014, entitled ‘Website Statistics Reporting Update’ for
informational purposes.
AND THAT Council of the Township of North Frontenac directs the Treasurer to continue to provide
formal website reporting on an annual basis only, as monthly statistics are now provided promptly and
publicly on the municipal website, or when changes require Council’s attention.
Administrative Report – April 28, 2014
Page 2 of 2
TO:
FROM:
STEVE RIDDELL,
DIRECTOR OF EMERGENCY SERVICES/
FIRE CHIEF
RECOMMENDED BY:
CHERYL ROBSON, AMCT
CHIEF ADMINISTRATIVE OFFICER
DATE OF MEETING:
APRIL 28, 2014
CAO’s Initials
RE:
NORTH FRONTENAC FIRE DEPARTMENT (NFFD) ROSTER
Background
On July 22, 2013 Council received the updated North Frontenac Fire Department
(NFFD) updated Fire Roster – See Resolution #413-13.
The Kaladar/Barrie Joint Fire Department Establishing and Regulating By-law
#121-12 states “The Fire Chief (Kaladar/Barrie) shall provide the Secretary of the
Joint Fire Committee with an updated Roster, quarterly; for circulation to the Joint
Fire Committee for information purposes.”
Based on discussions with Council, the CAO requested Steve Riddell, Director of
Emergency Services/Fire Chief continue to provide an annual Roster to Council
via Administrative Report; and also each time the Roster is changed (i.e.
resignations, new hires, etc).
Also, Tammy McQuigge, CAO Confidential Secretary will ensure Angela Millar,
Treasurer is provided with a copy our all revised Fire Rosters for payroll purposes
only (i.e. Salaries/WSIB/VFIS Insurance, etc)
Comment
An in-house Standard Operating Policy (SOP) is being prepared to ensure the
Fire Roster remain current (i.e. resignations, requests for leave, new hires, etc).
Financial Implications
None
Administrative Report – Director of Emergency Services/Fire Chief
North Frontenac Fire Department (NFFD) Roster
Page 1 of 2
Recommendation
BE IT RESOLVED THAT the Council receives for information the Director of
Emergency Services/Fire Chief’s Administrative Report entitled “North Frontenac
Fire Department (NFFD) Roster”.
Attachments (2):
- NFFD Roster – April 15, 2014
- NFFD Distance from Fire Halls – Map (April 15, 2014)
North Frontenac Fire Department (NFFD) Roster
Page 2 of 2
North Frontenac Fire Department
Volunteer Firefighter Roster - April 15, 2014
2014
# on Roster
FIRE STATIONS:
Director Emergency Service (Steve Riddell - Fire Chief)
1
Ward 2 - Plevna
15
Ward 3 - Ompah
12
Ward 3 - Snow Road
18
TOTAL NUMBER OF FIRE DEPARTMENT
Page 1 of 4
46
NFFD Roster - April 15, 2014
Township of North Frontenac
Fire Department Volunteers - 2014 LIST
Plevna
#
Name
Position
Year Hired
Class
1
2
Boles, Dillon
Boles, Jim
Fire Volunteer + EFR
Fire Volunteer, Captain & Training Officer
2009
2009
D
DZ
3
Boles, Landon
Fire Volunteer
2009
G
4
Brydges, Veronda Ann
2010
G
5
Fleming, Gary
2010
DZ
6
Flieler, Linda
1997
G
7
Kelford, Dakota
Fire Volunteer
2012
G2
8
Klatt, Chris
Fire Volunteer
2012
G1
9
Korhonen, Eric
Fire Volunteer, EFR, FPO
2008
BMZ
10
Korhonen, Patricia
Support Staff
2012
G
11
Punchard, Les
Fire Volunteer
2012
DZ
12
Schonauer, Donna
2008
G
13
Schonauer, Randy
Deputy Chief
1992
AZ
14
Spencley, Arnold
Fire Volunteer
2012
DZ
15
Tooley, Jonathan
2006
DZ
Page 2 of 4
Ompah
#
Name
Position
Year Hired
Class
1
Bedard, Denis
Deputy Chief, Fire Volunteer + EFR
2007
BZ
2
Kellar, Alex
2009
G
3
Lemke, Amber
Captain, Fire Volunteer + EFR
2011
G
4
Millar, Mckenzie
EFR
2011
G2
5
Potter, Virginia
EFR
2014
G
6
Ross, George
Captain, Fire Volunteer + EFR
2007
DZ
7
Ross, Michelle
EFR
2008
E
8
Ross, Alex
Fire Volunteer
2011
G2
9
Seitz, Stan
Fire Volunteer
1980
G
10
Southward, Barbara
Dispatch
2009
G
11
Hay, Lindy
2010
G
12
Shiels, Haley
Fire Volunteer
2013
G2
Page 3 of 4
Snow Road
#
Name
Position
Year Hired
Drivers Licence
class
1
Clement, George
Captain, EFR
2005
AZ
2
Cooper, Dale
Fire Volunteer, EFR
2008
G
3
Cooper, Greg
Fire Volunteer, EFR
2008
AZ
4
Gemmill, Cole
Fire Volunteer
2011
G1
5
Gould, Ken
Captain, EFR
2005
AZ
6
Gould, Kim
Fire Volunteer, EFR
2014
G
7
Riddell, Jim
Fire Volunteer, EFR
2004
DMZ
8
Riddell, Robin
EFR, EFR Coordinator
2007
G
9
Ryder, Blaine
Support
2007
G
10
Ryder, Kenneth(Sandy)
Fire Volunteer
2007
DZ
11
Ryder, Kevin
Fire Volunteer, EFR
2008
G
12
Webster, Elizabeth
EFR
2006
BG
13
Weiss, Amber
Junior Fire Volunteer
2014
G2
14
Weiss, Tammy
EFR
2005
G
15
Wheeler, Josh
Fire Volunteer
2005
DMZ
16
Wheeler, Kevin
Fire Volunteer
2005
AMZ
17
Wheeler, Matt
Fire Volunteer
2011
ACMZ
18
Woolner, Jeff
Fire Volunteer
2012
DZ
Page 4 of 4
North Frontenac Fire Volunteers
Legend
Service Type
North Canonto
F
G
Distance from Fire Hall
5 mins
Small
Plevna Support
10 mins
Large
15 mins
Municipal Boundary
Snow Road FF
Norcan Lake
F
G
Snow Road Medical
Govan Lake
Waterbody
Plevna FF
Ñ
×
%
>15 mins
Fire Station
Snow Road Support
Ompah FF
F
G
Ompah Medical
Ompah Support
Not In Service
South Canonto
Township of
North Frontenac
Miller
Canonto
F
G
Brule Lake
oa
d
o
on
t
Ca
n
So
ant
La v
uth
Ro
ad
Wilbur
w
To
Ompah
ns
Ñ
×
%
h ip
of
La
Buckshot Lake
Ro
a
R
d
oa
oa
rR
ve
Ri
d5
06
Ñ
×
%
Malcolm Lake
o
Pine Lake
Robertsville
ad
Ro
g
ag a
ith
Sm
506
ad
Ro
Coxvale
F
G
Kashwakamak Lake
Ardoch Road
Big Gull Lake
ip of
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This is confidential reference material designed for
the management of the North Frontenac Fire Department.
Harlowe
Not for re-distribution outside of its originally intended audience.
TO:
FROM:
STEVE RIDDELL, DIRECTOR OF EMERGENCY
SERVICES/FIRE CHIEF
RECOMMENDED BY:
CHERYL ROBSON, AMCT
CHIEF ADMINISTRATIVE OFFICER (CAO) _______
CAO’s Initials
DATE OF MEETING:
RE:
APRIL 28, 2014
Snowmobile Accident (March 29, 2014) and Limited Water and/or Ice
Water Rescue
BACKGROUND
At a Regular Council Meeting of the Council of the Township of North Frontenac
held on January 7, 2013, an Administrative Report was presented recommending
that Ice Water Rescue Services provided by North Frontenac Fire Department
(NFFD) be suspended (see Attachment #1). As a result, Council passed
Resolution #18-13, suspending Ice Water Rescue Services and set the level of
service provided by the NFFD to Level One – Shore Based Rescue Only (see
Attachment #2). Also, please see the two advertisements placed in the Frontenac
News; posted on the Township’s website; circulated to the Cottage Associations,
local Businesses, Council, the Managers and the Deputy Fire Chiefs (see
Attachment #3).
On Saturday, March 29, 2014, at 2:38 PM the NFFD (Clar-Mill Station)
responded to a call received from Kingston Dispatch to “respond to Sand Lake
beach, injured snowmobiler on ice”.
The first Volunteer Firefighter arrived on scene at 3:00 PM and was informed that
a severely injured member of the public was laying on the ice, suffering from
injuries received in a snowmobile incident. The injured party was out of the water
and approximately 60 feet from shore.
Steve Riddell, Director of Emergency Services/Fire Chief
Snowmobile Accident (March 29, 2014) and Limited Water and/or Ice Water Rescue
April 28, 2014
Page 1 of 6
He was approximately 20 feet from open water, on ice estimated to be 2-3 feet
from mud bottom and no current. The Firefighter assessed the hazard of
continuing onto the ice and determined to continue with rescue. This
determination was based upon several factors:
- Familiarity with area and location of incident.
- Knowledge of ice conditions (i.e. 30 inches of ice).
- Information from the member of snowmobiling group with injured party.
- Posted snowmobile trail in close proximity to injured party.
The Firefighter decided to use the posted snowmobile trail to access the scene of
the incident. He travelled this trail to the scene with a member of the public by
snowmobile. Upon arrival, it was determined that the injured person was severely
injured. Emergency medical aid was begun at this time.
Between 3:03 and 3:35 PM, ten (10) Firefighters arrived to the beach area. Upon
arrival, it was determined that the only way to extricate the injured person from
the ice was to retrieve him with the ATV Rescue Basket. The additional
responding Firefighters, a fire service ATV and basket went onto the ice to assist
in providing medical aid and transportation to shore. At some point during this
time, the Ontario Provincial Police (OPP) arrived and joined the Firefighters out
on the ice. The injured person was moved to shore at 4:10 PM, and transported
by land ambulance to the ORNGE Helicopter at the end of the lake at 4:36 PM.
The scene was cleared at 4:50 PM.
On April 9, 2014, the Ministry of Labour (MOL) visited the North Frontenac
Township Office as a result of an anonymous complaint regarding the rescue.
The allegation was that NFFD Firefighters are not properly equipped and trained
to perform rescues on ice; that the Council of the Township of North Frontenac
did not approve the provision of this service in 2013; and that Firefighters
responded to an incident on March 29, 2014 involving an injured person on the
ice of Sand Lake. A complaint was made to the Municipal Office that a Firefighter
was driving the NFFD ATV at an excessive speed and without an approved
helmet. A member of the public inquired as to why the Firefighters did not
transport the Ompah ATV to the scene using the trailer available at the Ompah
Fire Station, instead of driving the ATV to the scene.
As a result of the investigation by the MOL, it was advised that a copy of the
MOL’s Investigation Report be posted (for internal use only) at all Fire Stations
Health & Safety Boards, which has been completed. In addition, the MOL
advised the Occupational Health and Safety Coordinator and the Worker
Representative to meet with each Fire Station to inform workers of the incident
and receive feedback from the workers. Two of the three stations have been
visited, with one remaining to be completed the week of April 22nd.
April 28, 2014
Page 2 of 6
RESEARCH BY
Several Volunteer Firefighters
Brooke McGrath, Administrative Assistant
COMMENTS
An investigation into the above complaints was conducted. As a result, please
see the information provided below:
1. Ministry of Labour – the Representative of the MOL attended the North
Frontenac Township Office on April 9, 10 and 11, 2014. He met with myself,
the CAO and Jonathan Tooley, Health & Safety Worker Representative to
investigate the incident on Sand Lake. He also met with some Volunteer
Firefighters that were directly involved. The MOL Inspector, upon arrival,
requested that the Worker Health & Safety Representative be present for the
initial information gathering meeting. I explained to the Inspector that one
Firefighter arrived at the scene of the incident and, from information he was
provided in terms of condition of the patient, the location of the incident and
the thickness of the ice which he had knowledge to be 30 inches, the decision
was made to travel with the friends of the injured person up the lake, following
a marked snowmobile trail. Upon arrival at the scene, it was determined the
injured person would need to be extricated from the scene. When the other
Firefighters arrived, they set up an Incident Command Post, decided on a
plan of action and the following precautions were taken:
o One firefighter donned his helmet, an approved flotation device and a tag
line, in the event someone went into the water. Not all Firefighters donned
a personal flotation device.
o All Firefighters at the scene had personal knowledge of the area and
location of the injured person, when deciding on a course of action.
2. Excessive Speed of ATV and Lack of Approved Helmet – I discussed the
issue with the appropriate Deputy Chief and it was determined the Firefighter
was wearing the approved helmet while operating the ATV. I was assured by
the Deputy Chief that the Firefighter was not speeding, to the best of his
knowledge.
3. The Ompah ATV was driven to the scene as the width of the tracks used in
the winter do not fit on the existing trailer. The Deputy Fire Chief (Ompah
Station) will ensure the trailer is modified at the earliest possible convenience
to ensure the ATV fits.
After discussion with the MOL, several precautions were suggested to be put in
place for the safety of the Firefighters of the Township of North Frontenac:
- An assessment of the scene is imperative to determine potential safety
hazards to the Firefighters. Per Council’s Resolution, if the situation requires
an ice water rescue, Central Frontenac Fire Department (CFFD) has
confirmed that they will respond to any Ice Water Rescue Incidents in North
April 28, 2014
Page 3 of 6
-
-
-
-
-
-
-
Frontenac. Also, the Fire Chief has reconfirmed with Kingston Control that
they will dispatch NFFD and CFFD should the need arise
(i.e. ice water rescue if not just shore based rescue). If the situation can be
resolved with a Shore Based Rescue, NFFD can proceed with the rescue.
NFFD should never put Firefighters in a position in which they would have to
make a decision to provide a service that has not been approved by Council.
See Attachment #5 – MOL Firefighter’s Guidance Note #6-3 Re: Water and
Ice Rescue.
Also, see Attachment #6 – Schedule “B” to By-law #121-12 being the Core
Services of the Kaladar/Barrie Joint Fire Department.
Precautions and parameters should be in place for any future incidents that
may occur to ensure the safety of Firefighters. Precautions should be clearly
defined in a Standard Operating Guideline (SOG) to Firefighters who may be
exposed to the hazard of falling into water, particularly where the shoreline is
steep or slippery, or where the Firefighter may be pulled into the water (use of
Personal Flotation Device (PFD) or other Personal Protective Equipment
(PPE) appropriate for ice or water rescue, harness with tag lines to secure
Firefighters, a life safety rope, etc.). In drafting operations (i.e. filling the
pumper/tanker/etc.), certain equipment must be identified for Firefighters to
use in appropriate rescue situations.
A PFD that has been approved by Transport Canada is mandatory for all
personnel entering water, working within 10 feet (3 meters) from the water’s
edge or riding in a waterborne craft. If a Firefighter is wearing structural PPE
for warmth, they should not approach the water’s edge. If the Firefighter
becomes immersed in the water, the PPE will become waterlogged. A rescue
vest should be worn with PPE if the Firefighter is 10 feet or closer to water.
NFFD currently has two rescue vests available to Firefighters. However, with
three stations possibly responding, it is advisable to invest in four additional
vests, allowing each station to have two vests available at all times.
Firefighters should take appropriate equipment to scenes involving ice to
check the depth of water at the shoreline and the thickness of the ice (i.e. axe,
chainsaw, ice auger).
Firefighters should be made aware of the quality of ice and provided
information on the bearing weight of ice depths. For example, 8-12 inches of
ice can support a car or small pickup (see Attachment #4).
Incident Command (I.C) should make a determination for all Firefighters to
switch radios to fire ground radio, to ensure constant and accurate
communication, if appropriate. Radios should be used frequently to maintain
contact with both Incident Command (I.C) and other Firefighters.
Incident Command (I.C) should first develop a written Plan of Action in the
event a Firefighter becomes immersed in water, followed by a Rescue Plan.
These Plans should be shared with all Firefighters involved in the rescue to
ensure that everyone is aware of the course of action.
Contact should be made with Kingston Dispatch, by the I.C. to ensure
paramedics have been called.
April 28, 2014
Page 4 of 6
-
Joint training could be set up with CFFD, to enable the NFFD to assist CFFD
Firefighters responding to an Ice Water Rescue with any Shore Based
Rescue activities.
On April 17, 2014 Chief Riddell called a Deputy Fire Chief’s meeting. The
following were in attendance: Chief Riddell; Deputy Chief Bedard; Deputy Chief
Schonauer; Acting Deputy Chief Clement and Gould; Eric Korhonen, Fire
Prevention Officer; Jim Boles, Training Officer; and Gary Fleming as a certified
Level Two Rescuer.
While some Volunteer Firefighters (VFF) feel we are in a position to provide total
“Ice Water Rescue” services; it was identified through training records and
previous equipment inspections, that at this time we do not have a mandatory
detailed program in place (i.e. enough trained VFF and/or certified equipment).
In January 2013 based on advice from the OFM and MOL, Council set the level
of service for ice water rescue at ‘Level 1 – Shore Based Rescue’ only
(Responders do not leave the shore/land), due to the potential for serious harm
being too great for our VFF. However, this does not appear to be the best
solution and/or reality for our municipality, as we promote year-round outdoor
activities.
Based on discussions with the Ministry of Labour, if Council want to have the
NFFD provide water and/or ice water rescues, we shall have a written Policy that
explains the precautions to be taken by the VFF.
Therefore, if Council wish to add to the NF Establishing and Regulating By-law a
new Core Service with respect to water and/or ice water rescues, it is
recommended that it be “Limited Water and/or Ice Water Rescue”, as detailed in
the attached NFFD in-house draft Standard Operating Guideline (SOG) (see
Attachment #7).
Mutual Aid is service for service, at no charge. If we are going to continue to ask
Kingston Control to dispatch Central Frontenac Township for ice water rescue, if
not just shore based rescue, we will require an Automatic Aid Agreement with
Central Frontenac (i.e. not part of Mutual Aid) for Cold Water, Swift Water and/or
Ice/Water Rescues when a person is actually in the water or it is deemed that the
ice thickness is not sufficient to support Ice Water Rescue in a safe manner.
FINANCIAL IMPLICATIONS
The cost to purchase four (4) new Rescue Vests is $1,200 ($300 each). Also, the
cost for the Automatic Aid Agreement would be to reimburse Central Frontenac
Township for their expenses to respond for any incidents involving water and/or
ice water rescue.
April 28, 2014
Page 5 of 6
RECOMMENDATION
Emergency Services/Fire Chief’s Administrative Report entitled “Snowmobile
Accident (March 29, 2014) and Limited Water and/or Ice Water Rescue”;
AND THAT Council instructs the Director of Emergency Services/Fire Chief to
purchase four additional Rescue Vests to ensure all three Fire Stations have two
vests available at all times, as all Stations could possibly be responding to a
water rescue and/or shore-based ice water rescue;
AND THAT Council instructs the Clerk to bring back an amending Establishing
and Regulating By-law for the North Frontenac Fire Department, to include the
new Core Service of “Limited Water and/or Ice Water Rescue”, as detailed in the
attached NFFD in-house draft Standard Operating Guideline (SOG);
AND THAT Council instructs the Director of Emergency Services/Fire Chief to
obtain a draft Automatic Aid Agreement from Central Frontenac for Cold Water,
Swift Water and/or Ice/Water Rescues when a person is actually in the water or if
deemed that the ice thickness is not sufficient to support Ice Water Rescue in a
safe manner.
Enclosures (7)
#1 – Ice Water Rescue Service Administrative Report dated January 7, 2013.
#2 – Council Resolution #18-13 dated January 14, 2013.
#3 – Advertisements dated January 14, 2013 and March 8, 2013.
#4 – Department of Natural Resources – Recommended Minimum Ice Thickness
(Rough Guidelines for New Clear Ice Only).
#5 – Firefighters Guidance Note #6-3 – Revised October 2009.
#6 – Schedule “B” to By-law #121-12 – Core Services of the Kaladar/Barrie Fire
Department.
#7 – Draft In-House Limited Water and/or Ice Water Rescue Standard Operating
Guideline (SOG).
April 28, 2014
Page 6 of 6
TO:
FROM:
STEVE RIDDELL
DIRECTOR OF EMERGENCY SERVICES /
FIRE CHIEF
RECOMMENDED BY:
CHERYL ROBSON, AMCT
CAO’s Initials
DATE PREPARED:
JANUARY 7, 2013
DATE OF MEETING:
JANUARY 14, 2013
RE:
Ice Water Rescue Service
BACKGROUND
In February 2005 a proposal from the Ompah Firefighter Volunteers was brought
forward to Council to submit a request for funds from the Ompah Snowmobile
Club for the purchase of fire fighting and rescue equipment (see copy of the
Proposal and Grant Details attached). Among those items was a request to
purchase Ice & Water Rescue equipment which included ice water suits, ropes,
harnesses, and other related safety equipment. On August 18, 2005 a resolution
of Council was passed which approved the submission to the Ompah
Snowmobile Club (see copy attached). In the 2006 budget the above items were
approved and purchased on May 12, 2006 using the Club’s donation.
Through ongoing discussions with the Township’s Deputy Chief’s regarding ice
water rescue and our ability to safety commit to a rescue situation it was agreed
by the Fire Chief and the Deputy Fire Chief Ompah Station that the potential for
serious harm was too great a risk for our Volunteer Firefighters. This decision
was based on other factors as well; being recent charges by the Ministry of
Labour (MOL) against a Municipality for failing to ensure enough trained
personnel are available to carry out an operation; the lack of trained Volunteer
Firefighters to commit to an ice water rescue and our ice water rescue suits that
are now past their 2012 expiry date and will need to be replaced.
Ice Water Rescue Services
Page 1 of 4
However, our Volunteer Firefighters are still able to respond safely to shore
based rescue with the equipment we have and we are still able to dispatch
Central Frontenac Fire Department to respond to ice water rescue service
through our Mutual Aid Agreement.
Chief Riddell has contacted the Central Frontenac Chief and requested that in
the short term if we have need of ice water rescue needs they will respond, but in
the long term Council will have to decide if they wish to provide ice water rescue
services through Central Frontenac and if so, may wish to have a fee for service
agreement in place. The Chief has also conferred with our OFM Fire Advisor and
he does not recommend this route simply because of the distance (i.e. the time it
would take for Central Frontenac to arrive would not be conducive to a successful
outcome for the patient), but again that will be a Council decision.
RESEARCHED BY
Denis Bedard, Deputy Fire Chief Ompah Station
COMMENTS
Ice water rescue service is an operation which was engaged in prior to examining
the associated costs, training, and needs assessment. In 2006, the total net cost
for equipment was $6,735.17. Presently our ice water suits are now past their
expiry date and will have to be replaced if we are to continue this service.
I have had the opportunity to speak with a number of Fire Chiefs who are
engaged in ice water rescue and the general consensus is very few calls are
received and they regret having made the investment of time and resources into
an operation which is very seldom required.
The Office of the Fire Marshall (OFM) recommends setting the level of service for
North Frontenac Fire Department ice water rescue to ‘Level 1 – Shore Based
Rescue’ – due, in part, to limited manpower capability from the Ompah Fire
Station and the substantial cost to replace the expired ice water suits. This is the
minimum level of service for this type of rescue and requires the least equipment
and training; and the responders do not leave the shore (land). There are many
modern reaching devices that can be utilized from shore that would substantially
reduce the costs and training for this type of response when statistical data for
the last six years indicates that there is little or no requirement for this type of
service. Shore Based Rescue can also be accomplished with minimal staffing.
Since we have started ice water rescue I can only recall one occasion for a
rescue of a person. In this incident our team arrived but was not required as the
person was not in the ice but was lost on the lake in foggy conditions. The only
other two occasions involving ice water rescue were for dogs that fell through the
ice.
Page 2 of 4
In 2005 when Council approved the ice water rescue, By-law #33-03 to Establish
a Fire Department was not amended (see attached By-law #33-03 Appendix D –
Specialized Services for Each Ward list of present offered services). The fact that
our current ice water rescue suits are past their expiry date, the lack of
sufficiently trained personnel, and all associated liability, it is evident the costs
and risks outweigh the benefits of this service.
In 2010 a Fortuna Rescue Boat was purchased in the amount of $4,579.20 and is
used for all water rescues.
The health and safety of our Volunteer Firefighters comes first so it is
recommended suspending the ice water rescue service until such time it is
approved by by-law, replacement of ice water rescue suits has been approved
and applicable training has been completed.
As the Community knows we have provided this service in the past and has
expectations of us providing this service in the future, a suggestion was provided
that we should notify the Community, via an article in the local newspaper,
advising we can no longer provide this service. In addition, Kingston Control
should also be notified to dispatch the North Frontenac Fire Department and
Central Frontenac Fire Department should the need arise (i.e. ice water rescue if
not just shore based rescue).
In the 2013 budget, a $5,000.00 estimate will be required in order to replace the
ice water rescue suits.
Over the next four to five years, an investment of approximately $15,000.00 will
be required in order to replace all the equipment (including a new Rescue Boat)
we presently have as expiry dates and/or end of life dates are reached. All life
safety equipment shall be replaced on or before its expiry date.
RECOMMENDATION
BE IT RESOLVED THAT Council receives the Director of Emergency
Services/Fire Chief’s Administrative Report dated January 7, 2013 entitled “Ice
Water Rescue Services” for information purposes;
AND THAT the level of service for ice water rescue shall be set to a ‘Level 1 –
Shore Based Rescue’ only, at this time, due to the potential for serious harm
being too great a risk for our Volunteer Firefighters; legislation requirements and
Ministry of Labour (MOL) enforcement for failing to ensure enough trained
personnel are available to carry out an operation; the lack of enough trained
Volunteer Firefighters to commit to an ice water rescue; and our ice water rescue
suits are now past their 2012 expiry date and will need to be replaced;
AND THAT notice to the Community shall be advertised in the local newspaper,
on the Township website, circulated to area business and the Cottage
Page 3 of 4
Associations, advising we can no longer provide ice water rescue service;
however, North Frontenac will continue to provide shore based rescue and
Central Frontenac Township can respond to ice water rescue through Mutual Aid;
AND THAT ice water rescue service shall be suspended until such time it is
approved by By-law amending the Establishing a Fire Department By-law #3303; replacement of ice water rescue suits have been approved by Council
resolution and/or through the Budget process; and applicable training has been
completed by the required number of Volunteer Firefighters;
AND THAT the Fire Chief shall notify the Kingston Control to dispatch the North
Frontenac Fire Department and Central Frontenac Fire Department should the
need arise (i.e. ice water rescue if not just shore based rescue).
Enclosures 4
Page 4 of 4
Copyright 2012 Minnesota Department of Natural Resources. Reprinted with Permission
TOWNSHIP OF NORTH FRONTENAC FIRE DEPARTMENT
STANDARD OPERATING GUIDELINES
SUBJECT: LIMITED WATER AND/OR ICE
WATER RESCUE
POLICY NO:
DRAFT
Page 1 of 3
PURPOSE
To promote and enhance Firefighter safety and allow for the rescue of persons
from water or ice.
POLICY
It shall be the policy of the North Frontenac Fire Department (NFFD) to ensure
that the safety of Departmental Personnel who perform any Ice/Water Rescue
Operations.
Authority to deviate with Operating Guidelines rest solely with the Incident
Commander, who is responsible for the results of such deviation.
PROCEDURE
It is the policy of the NFFD not to enter onto or into any body of water to perform
rescue operations unless as a last resort. It is recognized that on occasion
deviation from this Policy may be beneficial if a risk versus benefit is considered.
Upon receiving a message from Kingston Control, the Senior Officer from the
response area shall ensure that Central Frontenac Fire Department (CFFD) –
Sharbot Lake Station has been requested to respond. Upon arrival at the incident
site and upon completion of a scene survey, deviation from this Policy may be
considered if the following precautions are taken:
1. A written plan for rescue shall be shared with all team members.
2. Approved Personal Flotation Devices (PFD) shall be worn.
3. Firefighters shall wear a tether, where appropriate as per Section 21
Guidance Note.
4. Shore Based Rescue Operations
- are to be pursued before any member(s) are assigned to perform open
water rescue.
- check the stability of the shoreline using the following tools: shovel, pike
pole, etc.
5. No member of the NFFD shall enter water colder than 15°C (59°F) and/or
Swift Water.
6. Warm water rescue (water temperature 15°C (59°F) or greater) may be
considered if the following precautions are taken:
- donning of an approved safety vest with D-ring.
- members entering the water shall be tethered.
- an approved helmet for water rescue shall be worn.
ISSUE DATE:
APPROVED BY:
REVISION DATE:
APPROVED BY:
WATER RESCUE
POLICY NO:
DRAFT
Page 2 of 3
7. Ice/Water Rescue operations will be undertaken only if the following
precautions are undertaken as a minimum: (Training in this aspect will be
mandatory)
- scene survey/written plan/share the plan.
- don appropriate Personal Protective Equipment (PPE) i.e. safety vest with
D-ring, helmet, tether, sunglasses, gloves, etc.
8. Inclement weather – all fire personnel should monitor the weather and take
into consideration the weather conditions on scene. If the weather conditions
deem it not safe to enter in or travel on water, do not attempt to enter in or
travel on water.
9. Exposure to Lightning
- if you can hear thunder, you are within striking distance of lightning. Take
shelter immediately, preferably in a house or all metal automobile. Do not
enter in or on the water.
- if caught outdoors far from a safe shelter, keep your distance from tall
objects, such as trees, poles, wires and fences. Take shelter in a low lying
area.
- if you are in a vehicle, do not park under tall objects that could topple, and
do not get out if there are downed power lines.
- avoid being the highest point in an open area. For example, holding an
umbrella can make you the tallest object and a target for lightning.
- if caught on the water in a small boat with no cabin, quickly get to the
nearest shore. When lightning hits water, it will travel along the surface in
all directions. Once ashore, seek a safe location in either a building or an
all metal car.
- once in a safe location, remain there for 30 minutes after the last rumble of
thunder before resuming operations.
10. Minimum precautionary measures to be taken when going onto the ice:
- pre-plan water ways in your area of response.
- consideration for the type and thickness of ice.
- environmental effects on ice i.e. current, temperature, wind, slippery
conditions.
- carry ice awls or picks.
- carry a tool such as a pike pole reach rescue tool and axe to sound the
ice.
- frequently check the thickness of ice.
- avoid walking closely together.
- a tether shall be used for rescuers entering on the ice or water.
- pre-determined radio channel.
ISSUE DATE:
APPROVED BY:
REVISION DATE:
APPROVED BY:
WATER RESCUE
-
POLICY NO:
DRAFT
Page 3 of 3
flashlight, if appropriate.
throw rope bag.
use pre-determined hand signals.
use of PFDs.
ladder utilized as a reach rescue tool.
A. It shall be the responsibility of the Fire Chief and Station Chiefs to ensure
these guidelines are explained and provide any required training pertaining to
adherence of this Policy.
B. It shall be the responsibility of the Firefighters to understand and comply with
these guidelines.
ISSUE DATE:
APPROVED BY:
REVISION DATE:
APPROVED BY:
TO:
FROM:
STEVE RIDDELL,
DIRECTOR OF EMERGENCY SERVICES/
FIRE CHIEF
RECOMMENDED BY:
CHERYL ROBSON, AMCT
DATE OF MEETING:
APRIL 28, 2014
CAO’s Initials
RE:
NORTH FRONTENAC FIRE DEPARTMENT (NFFD) MONTHLY
ACTIVITY REPORT: MARCH, 2014
Background
Attached is a spreadsheet showing the Fire Chief’s monthly activity for March
2014, in the Township of North Frontenac, as per Council Resolution #112-14
dated February 24, 2014 that reads in part “BE IT RESOLVED THAT Council
instructs the North Frontenac Fire Chief to provide a Monthly Activity Report to
Council for information.”
Comment
None
None
Recommendation
Emergency Services/Fire Chief’s Administrative Report entitled “North Frontenac
Fire Department (NFFD) Monthly Activity Report: March, 2014”.
Attachments (1):
- NFFD Fire Chief’s Monthly Report – March
North Frontenac Fire Department (NFFD) Monthly Activity Report: March 2014
Page 1 of 1
North Frontenac Fire Department
Fire Chief's Monthly Report
Date
03/03/2014
04/03/2014
04/03/2014
06/03/2014
08/03/2014
10/03/2014
12/03/2014
13/03/2014
13/03/2014
17/03/2014
18/03/2014
21/03/2014
22/03/2014
24/03/2014
Location
(Village or
Road)
Clar-Mill Hall
Type of Fire/Incident/Activities/Training
Joint Health and Safety Committee Meeting
Training Meeting
Meet with M&L Supply Rep
Move Unit #73 to MNR Building on Buckshot Lake RdPlevna
Respond to call for reported downed aircraft
Council Special Budget Meeting
Plevna
Video Presentation
Office
County Health and Safety
Glenburnie
Meeting with E-One for Repairs
Office
Motor Vehicle Accident
Plevna
Chimney Fire
Plevna
Barn Fire
Plevna
Recertification of Defibrillation and CPR
Meeting with Rick Cheseborough regarding
Sydenham
Fleet Net Communications Presentation
25/03/2014 Meet with Aidan Ryan to install a Thermal
Snow Road
Imaging Camera
Comments
TO:
FROM:
JIM PHILLIPS, P. ENG.,
PUBLIC WORKS MANAGER
RECOMMENDED BY:
CHERYL ROBSON, AMCT
DATE OF MEETING:
April 28, 2014
RE:
SPEED LIMIT REVIEW – PART 1
Background
On October 7, 2013, I attended the Community Policing Advisory Committee (CPAC) Task
Force meeting to discuss speeding issues in the Hamlets and speed limits on Township
roads in general. This followed a request from Council wanting a review of the speed limit
postings for all our roads because it was generally viewed that some of the road sections
posted at 50 km/h were too lengthy and there are other roads that are not posted, but
should be signed with lower speed limits for safety reasons.
At the CPAC meeting I agreed that some of the speeds posted in the Hamlets were too low
or too long and I would be bringing forward some recommendations for changes. However,
I also reported that in conducting my review I had driven and inspected almost all of our
roads and since we are a Township, the Highway Traffic Act states that all or our roads, not
within a built-up area, (i.e., hamlet), shall be 80 km/h unless posted at a lower speed.
Therefore, I feel that we have a great number of roads which are not posted but should be
posted at a lower speed for liability and risk management.
In a rural setting with many narrow winding roads there is a general belief that the speed
limit is self-enforcing and determined by what is “comfortable” for one’s driving ability. It is
difficult to do 80 km/h on many of our gravel roads without losing control. However, our
municipal insurance provider can cite many court actions where a motorist that is unfamiliar
with the local road conditions becomes involved in an accident and brings an action against
the municipality. Therefore, as part of the forthcoming Gravel Roads Evaluation, which we
received funding for from the MIII Capacity Funding program, it is anticipated that the
Administrative Report – PWM
Speed Limit Review – Part 1
Council meeting – April 28, 2014
Page 1 of 3
consultant will establish a recommended speed limit for many of our low volume roads
based on road conditions and geometrics.
Therefore, this report, Part 1 of the Speed Limit Review will focus on some recommended
changes to our busier roads and the Hamlet areas.
Research By:
Jim Phillips, Public Works Manager
Comment
The speed limit on arterial roads is generally 80 km/h. However, in the Hamlet areas
Council has set a speed limit of 50 km/h, having considered that there are a greater number
of residential and commercial entrances and the fact there are no sidewalks. The basic
speed limit on all non-arterial Township roads, as per the Highway Traffic Act, is also 80
km/h, but most of these local roads are not posted. On some roads and road sections,
Council has passed a by-law to lower the speed limit to 50 km/h or 40 km/h where there is a
school area or no sidewalks in a higher density residential/commercial area, such as; a
trailer park, resort, motel or lodge, or where there are a series of substandard geometric
conditions warranting a 40 km/h speed limit.
The following is a summary of the existing by-laws in place for speed limits in the Hamlets
and a few other road sections:
By-law #52-04 –
 50 km/h in the Hamlets of Ardoch, Coxvale, Harlowe, Mississippi Station, Myers
Cave, Myers Cave Road (2.2 km), Ompah and Road 509 (6.0 km)
 40 km/h on Marble Lake Road from Road 506 for 1.4 km
 40 km/h in the Hamlet of Plevna
By-law #36-05 –
 50 km/h in the Hamlet of Fernleigh
By-law #72-5 –
 50 km/h on North Mazinaw Heights Road (North Frontenac section)
By-law #18-06 –
 50 km/h on Skootamatta Lake Road
By-law #82-10
 40 km/h on Shabomeka Lake Road
In establishing speed limits it is important to have consistency and credibility throughout the
system. For consistency, if drivers encounter the same type of conditions under a given
speed limit and there are few surprises, compliance and safety will be increased. Properly
set speed limits will also increase driver respect for the signing and associated regulations,
which will also result in higher rate of compliance. Another advantage of optimally set speed
limits is credibility. If the majority of speed limits make sense to drivers, there is a better
chance of getting drivers to react to lower speed limits where there truly are issues of safety
Page 2 of 3
requiring lower speeds. Thus, it is important not to set speed limits below what the typical
driver considers realistic. Not only will an individual speed limit be ignored, but also it
lessens the likelihood of other speed limits being obeyed.
Therefore, based on these guiding principles, the following changes are recommended:
1. On Ardoch Road, through the Hamlet of Ardoch, reduce the length of the 50 km/h
zone from 1.9 km to 1.0 km (from the west Hamlet boundary to River Road)
2. On Road 509, through the Hamlet of Ompah, replace the existing 6.0 km long 50
km/h zone with two shorter sections. A 50 km/h zone commencing 0.4 km west of
Canonto Road westerly for 1.2 km, and establish a 60 km/h zone commencing 0.3
km west of West Palmerston Drive easterly for 1.0 km.
3. Increase the speed limit in the Hamlet of Coxvale to 60 km/h.
4. Increase the speed limit in the Hamlet of Fernleigh to 60 km/h
5. Increase the speed limit in the Hamlet of Mississippi Station to 60 km/h
At this time, there are no changes recommended for the other Hamlets or road sections
where the speed limit has already been established by by-law.
Part 2 of the Speed Limit Review will be reported following the completion of the Gravel
Roads Evaluation.
The cost install new signs or move existing signs can be accommodated in the annual
budget for Safety Devices (Signs) in the Road department budget.
Recommendation
BE IT RESOLVED THAT Council receives for information the Public Works Manager’s
Administrative Report prepared for the April 28, 2014 Council meeting entitled “SPEED
LIMIT REVIEW – PART 1”,
AND THAT Council authorizes the Clerk to prepare an amending by-law to change the
maximum rates of speed on certain highways, as recommended by the Public Works
Manager, in this report.
Page 3 of 3
TO:
FROM:
RECOMMENDED BY:
CHERYL ROBSON, AMCT
DATE OF MEETING:
April 28, 2014
RE:
2014 ROMA/OGRA CONFERENCE
Background
The annual Rural Ontario Municipal Association (ROMA) and Ontario Good Roads
Association (OGRA) combined conference was held in Toronto on February 23rd to 26th,
2014. Councillor Wayne Good, Public Works Foreman, Gregg Wise and Public Works
Manager, Jim Phillips, attended.
Research By:
Jim Phillips, Public Works Manager
Comment
The following is a brief summary of some of the more interesting sessions I attended:
Minimum Maintenance Standards Update
Several speakers provided an update on the Minimum Maintenance Standards (MMS)
regulation that was revised a year ago by the Province. Murray Davison provided an
overview of the legislation and focused on “ice”, the definition and formation, the weather
monitoring requirements, patrolling and snow depth measurement. Barb Szychta, from
Frank Cowan Company, gave a presentation on the need for Documentation in defending
any claim against the municipality. She emphasized that in the world of litigation “It’s not
what you did, it’s what you can PROVE you did.” If a claim goes to court the main body of
evidence is based on documents and the defendant must present the documents to prove
2014 ROMA/OGRA Annual Conference
Page 1 of 3
that the standard of care was met. Courts have adopted the attitude that if something is not
recorded, it did not happen so the onus is on the municipality to keep good records. Staff
need to know that any notes or records are a potential legal document. Documentation
should be considered part of the job and the job is not completed until the records are
finished. To mitigate the risks, municipalities should be proactive on weather monitoring and
patrols, implement strong documentation practices, monitor and review documentation,
follow accepted Best Practices, train employees and contractors, and work with legal
council and insurer to make sure everyone is capturing the data required to defend against
litigation.
Lighthouse Initiative
John Tarantino from Marmak Information Technologies, Gord McElravy from Autodesk
Canada and Joe Tiernay from OGRA announced a new partnership agreement with that
will allow small municipalities the opportunity to purchase affordable technology which gives
municipalities the ability to electronically patrol their roads through the use of GIS and GPS
enabled software. The software is integrated with Ontario’s Minimum Maintenance
Standards for Municipal Highways (O.Reg. 239/02), allowing users the ability to produce
Winter and Normal Patrol Records. The software and technology is also fully compatible
with OGRA’s Municipal Data Works program which has been upgraded and improved to
make it more user-friendly. Staff recently participated in a webinar on this initiative but feel
that our township does not have enough infrastructure, i.e., water, sewer and stormwater
pipes, to justify this type of software.
Sharing Services Amongst Lower-Tier Municipalities
Oscar Poloni from KPMG presented a report on Shared Municipal Services. A national
jurisdictional scan was conducted in the winter of 2013 which showed that shared service
agreements are increasingly becoming an important tool for Canadian municipalities as
provincial and territorial governments look to cut costs while providing a high standard of
service. For many smaller municipalities in particular, shared service agreements can be
invaluable tools for expanding programs that would otherwise be unattainable. The most
common shared service arrangements are for Policing and Emergency Response, Facilities
sharing, economic development agreements and water/ wastewater treatments services.
Sharing services between municipalities is nothing new or unique to you. The overwhelming
majority of municipalities already have some sort of shared service agreement and the
benefits can be great; from cutting costs and increasing efficiency to greater local autonomy
for you to plan and achieve the priorities that you set.
In 2012, the Ministry of Municipal Affairs and Housing (MMAH) Municipal Service Offices
conducted a telephone survey of Ontario’s municipalities. Of the 444 municipalities
contacted, 400 responded. The survey showed that the prime benefits are cost sharing,
lower costs and improved delivery. The top shared services are emergency services, road
maintenance and libraries. The least shared services are Clerk and Administration, website
and facilities management. Shared service arrangements can allow smaller communities to
deliver services at certain levels or costs otherwise not attainable. Smaller communities
should look first to their neighbours, including larger municipalities, for potential
opportunities.
Page 2 of 3
Next Steps in Asset Management
Scott Pegg from the Ministry of Infrastructure provided an update on the status of Asset
Management Plans in the province. The province received a sample of asset management
plans through SRNMIF and assessed them for completeness as measured against Building
Together: Guide for Municipal Asset Management Plans. The results indicate very good
progress on the state of infrastructure and services levels sections. In general, further work
should focus on improving asset management and financing strategies. Looking ahead, the
Province is considering options for a permanent municipal infrastructure fund as part of the
2014 Budget deliberations. Asset management plans will continue to be a requirement. The
federal government is also increasingly emphasizing asset management planning in
relation to municipal infrastructure investments (e.g., under Gas Tax Fund). Municipalities
need to continue asset management planning work and share their successes and
challenges so that we can all learn from each other. Councils should be looking to asset
management plans to inform decisions that get better value for money and better results.
Implementing and updating plans is an ongoing process of continuous improvement. We
are moving towards greater standardization and consistency.
I also attended the following sessions:
 The ROMA/OGRA Debate on Revenue Tools
 Web-Based Innovation in Civil Infrastructure
 Edward Burtynsky – Watermark documentary
 Premier Kathleen Wynne’s address
 OGRA General Meeting
Summary
In addition to the presentations and technical information sessions there is great benefit in
meeting and discussing common issues and challenges with colleagues and neighbours.
Visiting the suppliers and companies at the trade show is also very worthwhile, interesting
and informative.
Conference:
Registration Fee:
Conference Expenses:
Accommodations & Parking:
Mileage:
Total:
OGRA Conference
$ 630.92
$ 662.05
$ 762.74
$ 0.00 Township Vehicle
$ 2,055.71
All amounts listed include HST at 1.76% only (being
the non-recoverable portion).
I also received my regular salary for the days attending the conference.
Recommendation
BE IT RESOLVED THAT Council receives for information the Public Works Manager’s
Administrative Report prepared for the April 28, 2014 Council meeting entitled “2014
ROMA/OGRA Conference”.
Page 3 of 3
TO:
FROM:
GREGG WISE, PUBLIC WORKS FOREMAN
RECOMMENDED BY:
CHERYL ROBSON, AMCT
_______
CAO’s Initials
DATE OF MEETING:
APRIL 28, 2014
RE:
2014 Combined Rural Ontario Municipal Association/Ontario Good
Roads Association (ROMA/OGRA) Conference
________________________________________________________________
Background
The Ontario Good Roads Association (OGRA) represents the infrastructure
interest of Municipalities through advocacy, consultation, training and the delivery
of identified services.
The Rural Ontario Municipal Association (ROMA) is Ontario’s rural Municipal
voice, ensuring that matters affecting rural communities are brought to the
attention of the Provincial and Federal governments.
Together OGRA and ROMA host the Combined Conference, one of the largest
annual gatherings of Municipal leaders in Canada. Its aim is to bolster public
debate about how Municipalities will respond to challenges and opportunities.
The Combined Rural Ontario Municipal Association/Ontario Good Roads
Association (ROMA/OGRA) Conference is held at the Royal York in Toronto,
Ontario.
As the Public Works Foreman, I attended the 2014 Combined Rural Ontario
Municipal Association/Ontario Good Roads Association (ROMA/OGRA)
Conference in Toronto from February 23 to February 26, 2014 as I had done in
previous years.
Also in attendance from the Township of North Frontenac were Councillor Wayne
Good and Jim Phillips, P.Eng., Public Works Manager.
Administrative Report – Public Works Foreman
2014 Combined Rural Ontario Municipal Association/Ontario Good Roads Association
(ROMA/OGRA) Conference
Page 1 of 3
Research By
Gregg Wise, Public Works Foreman
Comments
Sessions/Workshops attended by the Public Works Foreman at the 2014
ROMA/OGRA Conference are as follows:
Sunday, February 23, 2014
 3:30 P.M. Trade Show.
 5:00 P.M. Opening Reception.
Monday, February 24, 2014
 8:45 A.M. The ROMA/OGRA Debate on Revenue Tools – Debaters Candice
Malcolm, Director – Canadian Taxpayers Federation and Clark Somerville,
Vice-President – Federation of Canadian Municipalities.
To promote a wide-ranging discussion of an issue critical to every Ontarian, the
third ROMA-OGRA Debate brings together two leading thinkers to tackle the
resolution: Be it resolved that Ontario municipalities need revenue tools now.
 9:45 A.M. Keynotes – Linda Jeffrey, Minister of Municipal Affairs and Housing.
 10:45 A.M. Workshop – Minimum Maintenance Standard Update
Few pieces of legislation have been as contentious as Ontario Regulation 47/13
under the Municipal Act of 2001. Better known as the Minimum Maintenance
Standards or MMS, this regulation has been used successfully, since 2002, to
defend a number of claims against municipalities. In the absence of meaningful
reform on joint and several liability, this regulation is a municipality’s best
defense. As a result, and not all that surprisingly, the MMS became a target for
lawyers looking to win large settlements for clients that had been injured in winter
road accidents. It is critical to remember that MMS does not provide ironclad
protection. Municipalities must remember that the MMS is only as effective as the
legwork that municipalities perform in the public works departments. Several
revisions to the MMS were discussed that will assist Municipalities and protect
them from legal issues.
 3:00 P.M. Keynotes – Kathleen Wynne, Premiere of Ontario.
 3:30 P.M. Plenary Session – Ministers Forum.
Tuesday, February 25, 2014
 8:30 A.M. Keynotes – Tim Hudak, Leader, PC Party of Ontario.
 9:00 A.M. Keynotes – OPP Commissioner Chris Lewis.
 10:30 A.M. Workshops – Pet Rocks: Understanding Recycled Aggregates.
Currently across Ontario, there are dozens of public sector bodies that are
doing a great job incorporating recycled aggregate into their construction
work, but there is more that can be done.
The appropriate testing procedures and standards already exist to ensure that
recycled aggregate is as safe and reliable as primary aggregate. Ministry of
Transportation Ontario (MTO) has been using recycled aggregate for years.
Unfortunately, there are still too many examples where construction work paid
for with public money is awarded through a procurement process that forces
contractors to use only primary (or “virgin”) aggregate. Experts presented the
Page 2 of 3
benefits of using this material in projects as well as how legislation is working
its way through Queen’s Park.
 2:15 P.M. Workshops – Sharing Services Amongst Lower-Tier Municipalities.
There are several examples of shared service arrangements that address the
specific needs and circumstances of small communities. This workshop
reviewed the Municipal Guide to Shared Services, a project in collaboration
with Ministry of Municipal Affairs and Housing (MMAH) and Municipal Finance
Officers Association (MFOA) that identifies lessons learned from several case
studies of successful municipalities. This workshop also explored the
structure, performance and collaboration in municipal drinking water and
wastewater services across Ontario.
 4:30 P.M. Keynotes – Andrea Horwath, Leader, NDP.
I also attended the Trade Show and picked up several new contacts that we can
use in the future.
All in all, this year’s Conference was again a very good one. I picked up several
new ideas from the sessions and from many other Roads Supervisors that have
a population similar to ours across the province.
Conference:
Registration Fee:
Conference Expenses:
Accommodations:
Mileage:
Total:
ROMA/OGRA Conference
$ 630.92
$ 621.25
$ 633.06
$ 0.00 Township Vehicle with PWM
$ 1,885.23
All amounts listed include HST at 1.76% only (being the non-recoverable portion).
I also received my regular salary for the days attending the conference.
Recommendation
BE IT RESOLVED THAT Council receives the Public Works Foreman’s
Administrative Report entitled “2014 Combined Rural Ontario Municipal
Association/Ontario Good Roads Association (ROMA/OGRA) Conference” for
information purposes.
c.c. Jim Phillips, Public Works Manager
Page 3 of 3
TO:
FROM:
RECOMMENDED BY:
CHERYL ROBSON, AMCT
DATE OF MEETING:
April 28, 2013
RE: Update – 2014 1st Quarter – Monthly Comparison of Bags of Household
Waste to Bags of Blue Box Recycling
Background
2014 1st Quarter
A Monthly Comparison of Bags of Blue Box Recycling to Bags of Household Waste
received across the Township is attached.
Research By
Jim Phillips, PWM and Brenda Defosse, Waste/Recycling Coordinator.
Comment
2013 Blue Box Tonnage Reduction
During Guy Laporte’s presentation of the 2013 Annual Waste Site Reports to Council on
March 27, 2014, he noted that North Frontenac’s blue box recycling tonnage, waste
diversion, was down from previous years, but was unsure as to why; even though North
Frontenac’s quarterly comparison of bags of waste to bags of blue box recycling
continues to see an increase in the bags of blue box recycling.
The Waste/Recycling Coordinator attended a Blue Box Consultation Session April 1,
2014 and a reduction in blue box diversion tonnage across the province was a topic of
discussion. Several reasons were given for what seems to be a trend, as follows:
lighter weight aluminum beverage cans have been introduced which continue to take up
the same space in a bag but weigh less; with electronic media most people read a
“newspaper” off a screen rather than an actual paper; glass and high density plastic
containers are continuing to be replaced with smaller and lighter weight containers (i.e.,
those of polycoat, tetra pacs, clam shells etc.). Presently, because of these trends, the
2014 1st Quarter – Monthly Comparison of Bags of Household Waste to Bags of Blue Box Recycling
April 28, 2014 – Council Meeting
reduction across the province in Blue Box tonnage is sitting at 11.37% from the previous
year.
None.
Recommendation
BE IT RESOLVED THAT Council receives for information the PWM’s Administrative
Report for the April 28, 2014 Council Meeting entitled “Update – 2014 1st Quarter–
Monthly Comparison of Bags of Household Waste to Bags of Blue Box Recycling”.
Attachment: 2014 1st Quarter – Monthly Comparison of Bags of Household Waste to
Bags of Blue box Recycling
2014 1st Quarter – Monthly Comparison of Bags of Household Waste to Bags of Blue Box Recycling
April 28, 2014 – Council Meeting
2014 Monthly / Quarterly Comparison and Year-end Totals
HOUSEHOLD BAGS OF WASTE TO BAGS OF RECYCLING
1st QUARTER
JANUARY
Bags
Waste
Site
Cloyne Ompah
506
Kash
Ardoch
Plevna
FEBRUARY
Bags
Recycling
277
82
243
149
93
408
358
135
302
189
149
509
Recycling
Rate
56.38%
62.21%
55.41%
55.92%
61.57%
55.51%
Bags
Waste
Bags
Recycling
304
84
182
137
80
308
358
133
248
154
140
439
MARCH
Recycling
Rate
54.08%
61.29%
57.67%
52.92%
63.64%
58.77%
Bags
Waste
Bags
Recycling
340
459
114
178
261
142
346
180
155
509
191
Recycling
Rate
57.45%
60.96%
57.00%
55.90%
63.27%
57.32%
Total
Bags
Waste
QUARTER TOTALS
Quarter
Total Bags Recycling
Recycling Rate
921
280
686
428
263
1095
1175
446
896
523
444
1457
56.06%
61.43%
56.64%
54.99%
62.80%
57.09%
118
149
55.81%
92
147
61.51%
90
379
116
62.21%
326
487
59.90%
2013 Totals:
1370
1791
56.66%
1187
1619
57.70%
1442
2018
58.32%
3999
5428
57.58%
2012 Totals:
1525
1844
54.73%
1400
1726
55.21%
1593
2068
56.49%
4518
5638
55.51%
Mississippi
TO:
FROM:
RECOMMENDED BY:
CHERYL ROBSON, AMCT
CAO’s Initials
DATE OF MEETING:
RE:
April 28, 2014
Collection of Bulky Rigid Plastics
BACKGROUND
Our blue box recycling receiver, HGC of Belleville is now accepting, for recycling,
Bulky Rigid Plastics. Attached is a list of specific items which are considered
Bulky Rigid Plastics as well as a list of unacceptable items. At the present time
these plastics are collected in the bulk waste bins as waste and a waste tipping
fee is applicable for each item.
RESEARCH BY Jim Phillips, PWM and Brenda Defosse, Waste/Recycling
Coordinator.
COMMENTS
Collection is proposed at the 506 and Plevna Waste Sites in open top bins.
These plastics cannot be received compacted, however the larger items can be
cut down in size for more efficient transport. The cutting down in size of the
larger items could be added to the duties of the summer student during the
summer season, and incorporated in the hauler driver’s schedule in the winter
season and/or by the site attendants. Delivery of the bins to HGC could be
incorporated in the in-house hauler schedule.
There is neither a rebate receivable nor a charge payable for the acceptance of
these plastics by HGC; but these plastics would no longer be put in the landfill.
Given the additional work required to prepare the Bulky Rigid Plastics for
transport it is recommended incentive recycling tags not be provided for same at
this time. Also, a waste tipping fee would no longer be charged for such items.
An amendment to the Waste Disposal By-law will be required.
Page 1 of 2
Jim Phillips PWM
Bulky Rigid Plastics
April 28, 2014
Bulky Rigid Plastics tonnage will increase the annual Blue Box tonnage and
through the annual Data Call, has the potential to increase the annual Blue Box
Rebate Revenue the Township receives through WDO. However, the potential
amount of increased rebates is difficult to estimate since the costs are subject to
the market values and change regularly.
RECOMMENDATION
BE IT RESOLVED THAT Council receives for information the PWM’s
Administrative Report for the April 28, 2014 Council meeting, entitled “Collection
of Bulky Rigid Plastics”.
AND THAT Council authorizes the PWM to prepare an amendment to the Waste
Disposal By-law to implement the addition of Bulky Rigid Plastics collection at the
506 Waste Site and Plevna Waste Site to the Township’s recycling program and
provide notices on our website and at the waste sites to educate our residents.
Attachment #1 – List of Bulky Rigid Plastics and unacceptable items.
Page 2 of 2
Jim Phillips PWM
Bulky Rigid Plastics
April 28, 2014
ACCEPTABLEBulkyRigidPlasticsCollection 1. Plastic Buckets & Pails – All sizes (Metal Handles Removed) 2. Plastic Crates and Trays (Milk/Soda/Bread) and Laundry Baskets (HDPE & PP) 3. Plastic Lawn Furniture, Pet Carriers (HDPE & PP) 4. Plastic Pots (PP & PE) 5. Large Plastic Toys, playhouses, totes and tool cases (HDPE & PP) (Metal Axles Removed) 6. Plastic garbage cans and recycling bins (HDPE & PP) (Metal Axles Removed) 7. Plastic Drums ****(NO OIL DRUMS)**** NON‐ACCEPTABLEforCollectioninBulkyRigidPlasticsBin
1. Plastic Strapping and Other Flexible Packaging 2. Vinyl Siding, Vinyl Panels, all Pipes, all Tubing and Garden Hoses (PVC, ABS, or HDPE) 3. VHS Tapes/Audio Tapes 4. Plastics #7 Large Water Bottles 2014 EVENTS AT THE
NORTH FRONTENAC
STAR GAZING PAD
The following events are taking place at the North
Frontenac Star Gazing Pad at 5816 Road 506
between Plevna and Fernleigh. Check
NorthFrontenac.com events calendar for event
updates.
Contact Corey Klatt, Manager of Community Development for more information.
recreation@northfrontenac.ca, 613-479-2231x233
May 10 - 8:30pm
Astronomy Day; Aboriginal Sky Interpretation Night (with speaker Frank Dempsey)
June 21 - 9pm
Summer Solstice
July 5th - 9pm
Asteroids; Ceres and Vesta; Lunar
Straight Wall visible
August 3 – 8:30pm
Saturn / Mars / Moon in straight line;
Lunar Straight Wall visible
September 13 – 7:30pm
Watch moon rise at 10pm
October 18th - 7pm
Uranus challenge: Seventh planet theoretically visible with the unaided eye.
NOTES of a Meeting of the Master Fire Plan Task Force of the Township of North Frontenac
held on Tuesday, February 18, 2014 at the Clar/Mill Community Hall, 6598 Buckshot Lake
Road, Plevna, Ontario.
PRESENT: Councillor Gerry Martin, Chair; Deputy Mayor Fred Perry – Ward 1; Councillor John
Inglis - Ward 3; and Steve Sunderland.
ALSO PRESENT: Cheryl Robson, Chief Administrative Officer (CAO); Steve Riddell, Director of
Emergency Services/Fire Chief; Casey Cuddy, Kaladar/Barrie Fire Chief; Eric Korhonen, Fire
Prevention Officer (FPO); and Brooke McGrath (Recording Secretary).
ABSENT WITH REGRET: Deputy Reeve Bill Cox – Ward 2, Township of Addington Highlands
1) CALL TO ORDER
The meeting was called to order by the Chair at 9:20 a.m.
2) APPROVAL OF AGENDA
The Task Force approved of the Agenda, as previously circulated.
3) APPROVAL OF NOTES
The Notes for the Master Fire Plan Task Force for the January 16, 2014 meeting were
approved, as previously circulated (Council to receive these Draft Notes for Consideration on
February 24, 2014).
4) BUSINESS ARISING
a) Resolution from Kaladar Barrie Joint Fire Committee approving the appointment of Fire
Chief Casey Cuddy to the Master Fire Plan Task Force (pending North Frontenac Council
approval):
The Task Force received the Fire Committee’s Resolution approving Fire Chief Cuddy as a
Master Fire Plan Task Force Member, pending Council’s consideration.
b) Approval of the appointment of Eric Korhonen to the Master Fire Plan Task Force
(pending North Frontenac Council approval):
Chair asked for Korhonen to describe what a Fire Prevention Officer (FPO) does. Korhonen
explained an FPO enforces the Fire Prevention Code, educates the public and performs
inspections upon request, complaint or knowledge of infraction. The FPO currently attends
Cottage Associations (CA) meetings over the summer to educate seasonal residents. Riddell
pointed out these meetings are typically held over the long weekends in the summer. As a
result, the FPO and Volunteer Firefighters (if available) can only attend 4 meetings in a
weekend. As there is a large number of CAs in North Frontenac, these sessions cannot be held
annually.
The idea of creating a liaison person from the community to the Fire Departments was
suggested. After a lengthy discussion, it was determined that due to possible liability concerns
and to ensure everyone receives the same information, the Fire Chiefs and FPO will continue
providing public education and fire safety information to all residents, businesses and Cottage
Associations (CA).
Burning By-laws are in place and on the Township website for both North Frontenac Fire
Department (NFFD) and Kaladar Barrie Fire Department (KBFD). The communities should be
made aware of the scope of the by-laws in terms of set fines, fees and enforcement. A
Master Fire Plan Task Force Notes
February 18, 2014
Page 1 of 3
suggestion was put forth that copies of the By-laws be sent to the CA in the spring when
cottagers return to the area; copies also be provided to local businesses; and a notice published
in The Frontenac News to increase public awareness.
Public Education regarding fire safety does save more lives than responding to a call. Should
more resources be put into Fire Prevention and Education? What resources are required?
Further discussion by the Task Force will be required. Is there an opportunity to combine
services with NFFD and KBFD and/or with other surrounding municipalities as well? The Task
Force instructed the two Fire Chiefs to continue to investigate joint opportunities.
5) NEW BUSINESS
a) Resolution from Kaladar Barrie Joint Fire Committee requesting Fire Administrator Bill
Cox attends each meeting of the Master Fire Plan Task Force:
The Task Force received the Resolution and the secretary was instructed to provide the Kaladar
Barrie Fire Administrator (presently Addington Highlands Councillor Bill Cox) with a copy of
each agenda in advance of the meetings.
b) North Frontenac Fire Department Organization Chart:
The Task Force received the Draft Organization Chart (see attached), which is based on the
positions being approved through Annual Budget, by the Council of North Frontenac
The roster maximum for each North Frontenac Fire Department is thirty (30) Volunteer
Firefighters (VFF) per Council resolution. At the present time, Clar-Mill has fifteen (15) VFF,
Ompah has fifteen (15) VFF and Snow Road has twenty one (21); Kaladar Barrie has twenty
five (25). Due to an aging and declining population, the numbers of VFF aren’t increasing. It was
suggested that one goal of the Master Fire Plan should be to find ways to encourage community
involvement and increase the number of VFF.
The idea of sharing Training and Fire Prevention Officers with neighbouring Townships was
discussed as a method of decreasing costs to municipalities. For example, Training Officers
could specialize in one area of training and then travel to various Fire Departments. This joint
training would reduce costs and create a team building environment. As previously noted, the
Fire Chiefs are looking at all possible joint opportunities.
c) Sample of Simplified Risk Assessment from the Office of the Fire Marshal:
Received for information.
d) North Frontenac Fire Chief Riddell – Draft Updated Simplified Risk Assessment (SRA):
The Task Force reviewed the Draft SRA and felt it needed improvement. More information will
be provided over the next few weeks. Riddell, Cuddy, Robson and the Recording Secretary will
meet in March to improve the SRA and mapping
It was agreed that North Frontenac should have one SRA for the entire municipality.
e) The FPO noted that the Chief Building Official (CBO) shall provide Building Plans for all
new Commercial/Industrial buildings to the Fire Chiefs for plan review. The CAO was instructed
to check with the CBO to ensure this is being completed.
f) It was suggested that a student may be used for the Smoke Alarm System Program
February 18, 2014
Page 2 of 3
(i.e. door to door). Chief Riddell is to discuss possible student opportunities for future years with
Manager of Community Development, as all 2014 student grants have been submitted.
6) ADJOURNMENT
The Chair adjourned the meeting at 12:25 P.M. until Tuesday, April 15, 2014 at 9:00 a.m. at the
Clar-Mill Community Hall, or at the call of the Chair.
Note: Staff Only (2 Fire Chiefs, CAO and Recording Secretary) will meet on March 26, 2014 at
9:00 A.M.
APPROVED BY THE MASTER FIRE PLAN TASK FORCE
ON
, 2014. __________________________
Gerry Martin, Chair
Master Fire Plan Task Force
RECEIVED BY COUNCIL ON ____________________________
Attachments (1)
February 18, 2014
Page 3 of 3
b) Treasurer - 2013 3rd Quarter Website Statistics Summary.
#594-1
BE IT RESOLVED THAT Counci l of the Township of North Frontenac receives the
Treasurer's Admin istrative Report dated October 15, 2013, entitled '2013 3rd Quarter
Website Statistics Summary' for informational purposes.
Carried
Note: The Treasurer left the meeting at this time.
c) Director of Emergency Services/Fire Chief - Proposal to Launch a Master Fire Plan
Task Force in North Frontenac Township.
#595-1
BE IT RESOLVED THAT Council receives for information the Director of Emergency
Services/Fire Chiefs Admin istrative Report entitled "Proposal to Launch a Master Fire Plan
Task Force in North Frontenac Township";
AND THAT Council approves the formation of the "Master Fire Plan Task Force"; w ith a
mandate to draft a Master Fire Plan for the Township of North Frontenac for Council's
consideration on or before June 30, 201 4;
AND THAT per Section 4.10 of the Procedural By-law e ntitled "Task Force", the Task
Force shall have at least one Member of Council and the Chair shall be a Member of
Council (Chair can be appointed by the Presiding Officer) ; the CAO and/or at least one
Manager;
AND THAT Counci l hereby appoints Councillor Martin to be the Chair of the Master Fire
Plan Task Force and Councillor Inglis and Deputy Mayor Perry shall be a Member of the
Task Force (Maximum of 3 Councillors, including Chair, per Task Force);
AND THAT Council hereby appoints the CAO and Fire Chief as the Staff Representative(s)
for the Task Force; (CAO and/or at least one Manager); and that Fire Chief Cuddy will be
brought to the Task Force as requested by the Task Force;
AND THAT the CAO shall appoint an Employee as the Secretary for the Task Force;
AND THAT Task Force is governed by the Procedural By-law and shall comply with all
applicable legislation and Municipal By-laws and Resolutions;
AND THAT Council instructs the CAO to place an advertisement in the local newspaper
and on the Township's Website inviting Volunteers to submit an application for
consideration , from stakeholders with knowledge of the Task Force's mandate, a genuine
interest and related expertise, to represent the community in drafting a Master Fire Plan for
Council's consideration;
AND THAT the Task Force Councillors are instructed to review the volunteer applications
and report back to Council with their recommendations .
Carried
October 15, 20 13
Page 8ofl 6
VOUCHERS FOR APPROVAL AT THE
APRIL 28, 2014 COUNCIL MEETING
BE IT RESOLVED THAT Council approves the following Vouchers in the amount of
$180,013.57 for payment:



March 31, 2014
April 9, 2014
April 16, 2014
@
@
@
$
$
$
41,969.73
76,555.68
61,488.16
THE CORPORATION OF THE TOWNSHIP OF NORTH FRONTENAC
BY-LAW # 36-14
ENTITLED a by-law to provide for the adoption of the estimates for the sums required during the year
2014 for the purposes of the Township of North Frontenac and to provide for the adoption of tax rates and
to further provide for penalty and interest in default of payment thereof for 2014.
WHEREAS pursuant to Section 290(1) of the Municipal Act, 2001 S.O. 2001, Chapter 25 and
amendments thereto, the Township of North Frontenac shall in each year prepare and adopt estimates of
the sums it requires during the year for the purposes of the municipality;
AND WHEREAS pursuant to Section 312(2) of the Municipal Act, 2001 S.O. 2001, Chapter 25, and
amendments thereto, the Township of North Frontenac shall pass a by-law levying a separate tax rate, as
specified in the by-law, on the assessment in each property class in the Township of North Frontenac
rateable for local municipality purposes;
AND WHEREAS all property assessment rolls on which the 2014 taxes are to be levied have been
returned and revised pursuant to the provisions of the Assessment Act, R.S.O. 1990, chapter A.31, and
amendments thereto, subject to appeals at present before the Assessment Review Board, the Ontario
Municipal Board and the District Court;
AND WHEREAS the “Residential/Farm Assessment”, “Multi-Residential Assessment”,
“Commercial/Assessment”, “Industrial Assessment,” “Pipeline Assessment”, “Farmlands Assessment”,
and “Managed Forests Assessment” and the applicable subclasses pursuant to Section 7 of the
Assessment Act have been determined on the basis of the aforementioned property assessment rolls;
AND WHEREAS the province wide rate for the education portion of taxes for property under Section
257.7 of the Education Act. These rates are set as follows:
Rate
0.00203000
0.00050750
0.01460000
0.01022000
0.01560000
0.01014000
Assessed Value of
Residential/Multi-Residential
Farmland/Managed Forest
Commercial Occupied
Commercial Vacant/Excess Land
Industrial Occupied
Industrial Vacant/Excess Land
with the total education levy being $1,627,066.00;
AND WHEREAS the County of Frontenac established the tax rate to be levied to the Township of North
Frontenac to be as follows:
2014 Rate
0.00171918
0.00042980
0.00171918
0.00120343
0.00171918
0.00111747
Assessed Value of
Residential/Multi-Residential
Farmland/Management Forest
Commercial Occupied
Industrial Occupied
for a total County levy to the Township of North Frontenac being $1,315,939.00;
AND WHEREAS it is necessary to raise the sum of $8,136,760 from property taxes;
AND WHEREAS the Municipal Act, 2001 S.O. 2001, Chapter 25, Section 342, 345, 346, and 347, as
amended, authorizes Council to establish due dates, penalties for non-payment of taxes, installments,
payment into bank, and acceptance of part payments and disposition of part payments.
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE
TOWNSHIP OF NORTH FRONTENAC HEREBY ENACTS AS FOLLOWS:
1.
THAT the levy for municipal purposes be set at $5,193,755.00 for the year 2014.
By-law #36-14
2.
THAT the following municipal tax rates be and there are hereby adopted to be applied against the
whole of the assessment for real property in the following classes:
Rate
0.00678527
0.00169632
0.00678527
0.00474969
0.00678527
0.00441043
3.
Assessed Value of
Residential/Multi Residential
Farmland/Management Forest
Commercial Occupied
Industrial Occupied
THAT every owner of land within the Residential, Farmland Class and Management Forest
Class, unless such owner has a capped class (Commercial or Industrial class) on that property,
shall be taxed according to the tax rates in this by-law and such tax shall become due and payable
in two installments as follows:
50% of the final levy shall become due and payable on the 28th day of August 2014 and the
balance of the final levy shall become due and payable on the 29th of October 2014 and nonpayment of the amount, as noted, on the dates stated in accordance with this section shall
constitute default.
AND THAT any owner, with the capped classes (Commercial or Industrial class) shall be taxed
according to a subsequent by-law to be passed once the requirements of the capped classes are
met.
4.
THAT on all taxes of the levy, which are in default after the due date of any installment thereof,
a penalty of 1.25% of the amount due and unpaid on the first day of default shall be imposed and
thereafter a penalty of 1.25% per month shall be added on the 1st day of each and every month the
default continues, until December 31, 2014.
5.
THAT on all taxes in default on January 1st, 2015, interest shall be added at the rate of 1.25% per
month for each month in which the default continues.
6.
THAT penalties and interest added in default shall become due and payable and shall be
collected as if the same had originally been imposed and formed part of such unpaid tax levy. All
penalties and interest are to be collected first and the principle will be applied to the rates payable
as taxes.
7.
THAT monthly tax arrears notices not be sent if the balance outstanding is less than five dollars
($5.00).
8.
THAT the collector may mail or cause the same to be mailed to the residence or place of business
of such person indicated on the last revised assessment roll, a written or printed notice specifying
the amount of taxes payable.
9.
THAT taxes shall be payable to The Corporation of the Township of North Frontenac and paid
into the office of the Treasurer, 6648 Road 506, Plevna, Ontario K0H 2M0 or via the telebanking
or Internet banking systems with major specified banks.
10.
THAT payments made in U.S. funds shall be credited at par, meaning no exchange will be paid
as payments are accepted in Canadian Funds only.
11.
THAT all resolutions, by-laws or parts of by-laws which are contrary to or inconsistent with this
by-law are hereby repealed.
READ A FIRST AND SECOND TIME, THIS 28th DAY OF APRIL, 2014.
READ A THIRD AND FINAL TIME AND PASSED THIS 28th DAY OF APRIL, 2014.
_________________________________
MAYOR
_________________________________
CLERK
BY-LAW #37-14
BEING A BY-LAW TO AUTHORIZE THE MAYOR OR DEPUTY MAYOR AND
THE CLERK OR DEPUTY CLERK TO ENTER INTO AN INDEMNITY
AGREEMENT ON BEHALF OF THE CORPORATION OF THE TOWNSHIP OF
NORTH FRONTENAC WITH GERARD VANSCHEPEN
WHEREAS By-law #48-13 being a By-law to establish a Tariff of Fees for
Processing of Applications made in Respect of Planning Matters;
AND WHEREAS Section 5 of By-law #48-13 states every Planning Application
shall include an Agreement to Indemnify;
NOW THEREFORE THE COUNCIL FOR THE CORPORATION OF THE
TOWNSHIP OF NORTH FRONTENAC ENACTS AS FOLLOWS:
THAT the Mayor or Deputy Mayor and the Clerk or Deputy Clerk be and are
hereby authorized to execute said Agreement on behalf of the municipality in the
form of the Agreement attached as Schedule “A” to this by-law;
AND THAT all resolutions, by-laws or parts of by-laws, which are contrary to or
inconsistent with this by-law, are hereby repealed.
AND THAT this by-law shall come into full force and effect from and after its
passing.
READ a first and second time this 28th day of April, 2014.
READ a third time and passed this 28th day of April, 2014.
____________________________
MAYOR
__________________________
DEPUTY CLERK
AGREEMENT TO INDEMNIFY
THIS AGREEMENT MADE THIS_____, DAY OF _________________2014.
BETWEEN:
GERARD VAN SCHEPEN
Hereinafter referred to as the “Applicant”
AND
Hereinafter referred to as “the Municipality”
In consideration for the processing of its Planning Act application and/or services that may be
provided by the Municipality to defend the Ontario Municipal Board appeal, and for other good
and valuable consideration (the sufficiency of which is hereby acknowledged), the applicant
agrees as follows:
The applicant hereby agrees to indemnify and save harmless the Corporation of the Township
of North Frontenac (“the Municipality”) from all costs and expenses that the Municipality may
incur in connection with the processing of the applicant’s application for approval under the
Planning Act.
Without limiting the foregoing, such costs and expenses will include all legal, engineering,
planning, advertising and consulting fees and charges incurred or payable by the Municipality
to process the application. In addition, the applicant shall reimburse the Municipality for all
costs and expenses arising from or incurred in connection with the Municipality being
required, or requested by the applicant, to appear at the hearing of any appeal to the Ontario
Municipal Board from any decision of the Council or Committee of Adjustments, as the case
may be, approving the applicant’s application. The costs and expenses incurred in
connection with an Ontario Municipal Board appeal shall include all legal costs and consulting
costs incurred by the Municipality.
The applicant acknowledges and agrees that if any amount owing to the Municipality in
accordance with this agreement is not paid when due, the Municipality will not appear before
the Ontario Municipal Board in support of a decision approving the application until the
amount has been paid in full.
The applicant further acknowledges and agrees that any amount owing by the applicant to the
Municipality is, when due, a debt of the applicant and the Municipality may, in addition to any
other remedies available to it at law, recover the amount owing together with interest from the
applicant by action.
IN WITNESS WHEREOF THE PARTIES HERETO have hereunto set their hands and seals
as of the day and year first written above.
SIGNED, SEALED AND DELIVERED
In the presence of
______________________
Witness
____________________________
Gerard Van Schepen
THE CORPORATION OF THE
TOWNSHIP OF NORTH FRONTENAC
______________________________
Clinton (Bud) Clayton, Mayor
______________________________
Jennifer Duhamel, Clerk
We have authority to bind the Corporation.
BY-LAW #38-14
THE CLERK OR DEPUTY CLERK TO ENTER INTO A DEVELOPMENT
NORTH FRONTENAC WITH KENNETH AND JO-ANNE CUDDY
WHEREAS provisional consent was granted by the Committee of Adjustment for
the Consent Application of the Owner for the creation of one new lot;
AND WHEREAS a condition of the approval for the Consent Application required
that the Owner enter into an Agreement with the Township of North Frontenac, to
be registered on title and binding upon the owners and their successors, heirs
and assigns in title, ensuring certain mitigative measures are taken;
passing.
____________________________
MAYOR
__________________________
DEPUTY CLERK
THIS AGREEMENT made this 28th day of April, 2014.
BETWEEN:
KENNETH AND JO-ANNE CUDDY
hereinafter called the “Owner”,
Party of the FIRST PART
-andTHE CORPORATION OF THE TOWNSHIP OF NORTH FRONTENAC
hereinafter called the “Municipality”,
Party of the SECOND PART
WHEREAS THE OWNER is the registered owner in fee simple of certain lands located in the Township of
North Frontenac, geographic Township of Barrie (the “Owner’s Lands”)
WHEREAS Severance Application B7/13-NF(Ba) was submitted to the Committee of Adjustment (the
“Committee”) for the Municipality for the purpose of creating a new lot;
AND WHEREAS the Committee granted to the Owner its approval to sever one new lot from the Owner’s
Lands in its decision dated December 19, 2013, subject to the fulfillment of various conditions, such new lot is
being described on Schedule “A” as the “Severed Lands”;
AND WHEREAS it was a condition of the Committee's approval that the Owner enter into this Agreement with
the Municipality on the terms set out;
AND WHEREAS the Municipality is authorized to enter into this Agreement and register it against the title to
the Severed Lands pursuant to subsections 51(26) and 53(12) of the Planning Act;
NOW THEREFORE WITNESSETH, that in consideration of the mutual covenants and agreements contained
herein, the parties agree each with the other as follows that:
1. This agreement shall be registered against title to the Severed Lands and the Municipality shall be entitled to
enforce its provisions against the Owner and against any or all subsequent owner of the Severed Lands.
2. The Owner shall not require the municipality to take any steps to keep levels of sodium, chloride, calcium,
conductivity and pH within the Province of Ontario guidelines for the water to be used for human
consumption on the Severed Lands.
3. The Owner shall ensure that prior to the issuance of a Building Permit on the Severed Lands. Proof of
potable water (dug or drilled well) is provided to the Municipality.
4. The Owner covenants and agrees to maintain any sewage disposal system now on or constructed on the
Severed Lands in good operating condition at all times, including without limiting the generality of the
foregoing, to have the system pumped out at regular intervals and the sludge properly disposed of by a
licensed sewage hauler in accordance with the applicable environmental legislation and regulations.
5. The Owner acknowledges that if any archeological remains are found during development of the Severed
Lands, construction shall cease and the Ontario Provincial Police and the Cemeteries Registrar of the
Ministry of Consumer Services shall be notified.
6. The Owner shall be aware the property is located within the 300 metre influence area of a licensed mineral
aggregate pit.
7. The Owner hereby grants to the Municipality, its servants and contractors, a license to enter the Severed
Lands during normal business hours for the purpose of inspecting the Severed Lands to confirm that this
Agreement has been complied with, and to perform any work arising from or the result of any default by the
Owner under this Agreement.
8. The Owner covenants and agrees that nothing in this Agreement releases the Owner from the obligation to
comply with the provisions of all other bylaws of the Municipality that may now or in future be in effect.
9. If the Owner fails or refuses for any reason to comply with any requirements of this agreement, the Owner
shall be in default and the Municipality may, on seven (7) days notice, require the Owner to remedy the
default, failing which the Municipality may, without further notice and without prejudice to any other rights
and remedies available to it, do such things and perform such work as is necessary to rectify the default.
10. Any account rendered by the Municipality for work done shall be paid by the Owner within thirty (30) days
of the day of billing, and, if the Owner fail to pay, interest shall be charged on the amount outstanding at the
Development Agreement –Cuddy
rate of one and one quarter percent (1.25%) per month (15% per annum) on the first day of each calendar
month following the date the account was due. Any payments received on accounts rendered shall be
applied first to any outstanding interest which may have accrued, and the balance shall be applied to reduce
the principal amount outstanding.
11. If the Municipality incurs any expense arising out of the terms of this Agreement, the Municipality may
recover the amount in like manner as municipal taxes or by action, pursuant to Section 446 of the Municipal
Act, 2001.
12. All costs necessary to fulfill any condition of this agreement, and all costs incurred by the Municipality in
connection with the preparation, execution, registration or enforcement of this Agreement shall be paid by
the Owner.
13. This Agreement shall enure to the benefit of and be binding upon the personal representatives, successors
and assigns of the parties.
IN WITNESS WHEREOF the Parties hereto have hereunto set their hands and seals as of the day and year
first written above.
In the presence of
_____________________________
Witness
____________________________
Kenneth Cuddy
_____________________________
Witness
____________________________
Jo-Anne Cuddy
______________________________
______________________________
Tara Mieske, Deputy Clerk
Development Agreement – Cuddy
2
SCHEDULE "A"
SEVERED LANDS
That Part of Lot 25, Concession 1, in the geographic Township of Barrie, now in the Township of North
Frontenac, County of Frontenac, described as Part ________ on Registered Plan 13R-___________.
3
BY-LAW #39-14
THE CLERK OR DEPUTY CLERK TO ENTER INTO A DEVELOPMENT
NORTH FRONTENAC WITH KENNETH AND JO-ANNE CUDDY
WHEREAS provisional consent was granted by the Committee of Adjustment for
the Consent Application of the Owner for the creation of one new lot;
AND WHEREAS a condition of the approval for the Consent Application required
that the Owner enter into an Agreement with the Township of North Frontenac, to
be registered on title and binding upon the owners and their successors, heirs
and assigns in title, ensuring certain mitigative measures are taken;
passing.
____________________________
MAYOR
__________________________
DEPUTY CLERK
THIS AGREEMENT made this 28th day of April, 2014.
BETWEEN:
KENNETH AND JO-ANNE CUDDY
hereinafter called the “Owner”,
Party of the FIRST PART
-andTHE CORPORATION OF THE TOWNSHIP OF NORTH FRONTENAC
hereinafter called the “Municipality”,
Party of the SECOND PART
WHEREAS THE OWNER is the registered owner in fee simple of certain lands located in the Township of
North Frontenac, geographic Township of Barrie (the “Owner’s Lands”)
WHEREAS Severance Application B7/13-NF(Ba) was submitted to the Committee of Adjustment (the
“Committee”) for the Municipality for the purpose of creating a new lot;
AND WHEREAS the Committee granted to the Owner its approval to sever one new lot from the Owner’s
Lands in its decision dated December 19, 2013, subject to the fulfillment of various conditions, such retained lot
is being described on Schedule “A” as the “Retained Lands”;
AND WHEREAS it was a condition of the Committee's approval that the Owner enter into this Agreement with
the Municipality on the terms set out;
AND WHEREAS the Municipality is authorized to enter into this Agreement and register it against the title to
the Retained Lands pursuant to subsections 51(26) and 53(12) of the Planning Act;
NOW THEREFORE WITNESSETH, that in consideration of the mutual covenants and agreements contained
herein, the parties agree each with the other as follows that:
1. This agreement shall be registered against title to the Retained Lands and the Municipality shall be entitled
to enforce its provisions against the Owner and against any or all subsequent owner of the Retained Lands.
2. Ensure the existing bank on the north side of the pit be maintained and stabilized to protect the residences
located to the north.
3. Ensure the floor of the pit on the north side of the surface water divide provided by Boundary Creek be
maintained above the water table, to protect the water supply of the residences located to the north.
4. Ensure that stockpiling and processing activities take place in the southeast corner of the licensed area to
achieve a 300 metre separation distance from some residences to the northwest from the Class II activities.
5. The Owner hereby grants to the Municipality, its servants and contractors, a license to enter the Retained
Lands during normal business hours for the purpose of inspecting the Retained Lands to confirm that this
Agreement has been complied with, and to perform any work arising from or the result of any default by the
Owner under this Agreement.
6. The Owner covenants and agrees that nothing in this Agreement releases the Owner from the obligation to
comply with the provisions of all other bylaws of the Municipality that may now or in future be in effect.
7. If the Owner fails or refuses for any reason to comply with any requirements of this agreement, the Owner
shall be in default and the Municipality may, on seven (7) days notice, require the Owner to remedy the
default, failing which the Municipality may, without further notice and without prejudice to any other rights
and remedies available to it, do such things and perform such work as is necessary to rectify the default.
8. Any account rendered by the Municipality for work done shall be paid by the Owner within thirty (30) days
of the day of billing, and, if the Owner fail to pay, interest shall be charged on the amount outstanding at the
rate of one and one quarter percent (1.25%) per month (15% per annum) on the first day of each calendar
month following the date the account was due. Any payments received on accounts rendered shall be
applied first to any outstanding interest which may have accrued, and the balance shall be applied to reduce
the principal amount outstanding.
9. If the Municipality incurs any expense arising out of the terms of this Agreement, the Municipality may
recover the amount in like manner as municipal taxes or by action, pursuant to Section 446 of the Municipal
Act, 2001.
10. All costs necessary to fulfill any condition of this agreement, and all costs incurred by the Municipality in
Development Agreement –Cuddy
connection with the preparation, execution, registration or enforcement of this Agreement shall be paid by
the Owner.
11. This Agreement shall enure to the benefit of and be binding upon the personal representatives, successors
and assigns of the parties.
IN WITNESS WHEREOF the Parties hereto have hereunto set their hands and seals as of the day and year
first written above.
In the presence of
_____________________________
Witness
____________________________
Kenneth Cuddy
_____________________________
Witness
____________________________
Jo-Anne Cuddy
______________________________
______________________________
Tara Mieske, Deputy Clerk
2
SCHEDULE "A"
RETAINED LANDS
That Part of Lot 25, Concession 1, in the geographic Township of Barrie, now in the Township of North
Frontenac, County of Frontenac, save and except Part ________ on Registered Plan 13R-___________.
3
BY-LAW #40-14
“CONFIRMING BY-LAW”
BEING A BY-LAW OF THE CORPORATION OF THE TOWNSHIP OF NORTH
FRONTENAC TO CONFIRM ALL ACTIONS AND PROCEEDINGS OF THE
COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF NORTH
FRONTENAC, FOR ITS REGULAR MEETING HELD APRIL 28, 2014;
WHEREAS Section 9 of the Municipal Act, S.O.2001, c.25 and amendments
thereto provides that a municipality has the capacity, rights, powers and privileges
of a natural person for the purpose of exercising its authority under this or any
other Act;
AND WHEREAS Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25
and amendments thereto provides that a lower-tier and an upper-tier municipality
may pass by-laws respecting matters within the spheres of jurisdiction described in
the Table to Subsection 2, subject to certain provisions;
AND WHEREAS Section 5(3) of the Municipal Act S.O. 2001, c.25 – A Municipal
power, including a municipality’s capacity, rights, powers and privileges under
Section 9, shall be exercised by by-law unless the municipality is specifically
authorized to do otherwise;
AND WHEREAS it is deemed expedient that the proceedings of the Council of
The Corporation of the Township of North Frontenac for the April 28, 2014 Regular
Council Meeting, be confirmed and adopted by by-law;
NOW THEREFORE the Council of The Corporation of the Township of North
Frontenac hereby enacts as follows:
1. THAT all actions and proceedings of the Council of The Corporation of the
Township of North Frontenac taken at its Regular Council Meeting regarding the
held April 28, 2014 be confirmed as actions for which The Corporation of the
Township of North Frontenac has the capacity, rights, powers and privileges of a
natural person;
2. THAT all actions and proceedings of the Council of The Corporation of the
Township of North Frontenac at its Regular Council Meeting held April 28, 2014 in
respect of each recommendation contained in the Minutes and each motion and
resolution passed and other actions taken by the Council of The Corporation of
North Frontenac at the Meeting, are hereby sanctioned, ratified and confirmed as if
all such proceedings were expressly embodied in this By-law;
3. THAT the Mayor and proper officials of The Corporation of the Township of
North Frontenac are hereby authorized and directed to do all things necessary,
and to obtain approvals where required, to give effect to the actions passed and
taken by Council at the said Meeting;
4. THAT this by-law shall come into force as of the final passing thereof.
___________________________
Mayor
__________________________
Clerk

AMENDED REGULAR COUNCIL MEETING AGENDA APRIL 28, 2014

Transcription

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