universiti putra malaysia

Transcription

Graduation Information Guide, 39th (2015) Convocation Ceremony
UNIVERSITI PUTRA MALAYSIA
GRADUATION INFORMATION GUIDE
39th CONVOCATION CEREMONY (2015)
1.
39th University Putra Malaysia (UPM) Convocation Ceremony
Date: 31st October to 3th November 2015
Venue: Sultan Salahuddin Abdul Aziz Shah Cultural and Arts Centre (PKKSSAAS)
Day/Session: Saturday, Sunday, Monday and Tuesday (4 days/8 sessions)
Information pertaining convocation matters including graduates sessions by programs orders can
be refered at Appendix 1 (A&B) and through the Admission Division And Academic Governance
Division Management offficial website: http://www.akademik.upm.edu.my.
2.
3.
Attendance
2
.
2.1
As specified in UPM Convocation Event, Degrees and Diploma will only be conferred to
graduates attending the convocation ceremony, provided that the Senate may, in
exceptional circumstances, may allow a degree or diploma conferred in absentia.
2.2
Graduates must comply the attendance instructions prescribed according to each session
of the convocation.
2.3
Graduates are not allowed to postpone or nominate any representative to attend the
convocation on their behalf.
Graduation
3
Fee
.
3.1
Graduation fee amount RM200.00 (Ringgit Malaysia: Two hundred only) is compulsory for
all graduates (full-time, part-time/distance learning/executive) attending or not attending
the convocation ceremony.
3.2
Graduates attending the Convocation Ceremony should pay the fees at least two (2) days
before taking the academic regalia through one of the following methods:
Mode of Payment
Methods
any CIMB
branches
Payment to UPM COLLECTION account number
8002155042. Submit the payment slip copy to the Bursary
III/scan and email to
bursar.student_ug@upm.edu.my/bursar.student_pg@upm.
edu.my.
via internet
banking CIMB
Clicks
through modul:
Bill Payment→Education→Universiti Putra Malaysia
Kampus Serdang.
 Manual for payment through internet banking can be
referred at this url:http://www.bursar.upm.edu.my/dokumen/90032_Man
ual_CIMBClicks.pdf. Choose ”UNIVERSITI PUTRA
MALAYSIA KAMPUS SERDANG” option for payee
using Debit Card,
Credit Card
(Visa/Mastercard)
Payment made at Bursary III, Ground Floor,
UPM Administration Building
1
Bankcard
(ATM Card)
OnLine Credit
Card
Process:
 Download and complete the form which can be access
through the url:
http://www.bursar.upm.edu.my/dokumen/90032_directdebi
t.pdf,
 Fax the particulars to: 03-89472048 or email to
bursar.student_ug@upm.edu.my or
bursar.student_pg@upm.edu.my
[Payment by Online Credit Card has to be done within
seven (7) days before collecting the academic regalia]
UNPERMITTED payment process:
i. Fund Transfer in CIMB clicks internet banking
ii. Cash Deposit Machine (CDM)
iii. Cash
Graduates are PROHIBITED to send bank payment slip by POST to avoid lost and
untraceble of document.
3.3
a) Graduates who is not attending the Convocation Ceremony can pay the graduation
fee during working hours at Bursary III (Ground floor, Administration Building, UPM);
b) Scroll and Transcript will only be distributed after the convocation ceremony and after
all the necessary fees has been paid (graduation fee, tuition fee, fines & traffic
summons etc), if any.
4.
Graduates Tracer Study
Graduates are also required to complete the 2015 Tracer Study 'On-line' from 1st October 2015
(Thursday) via Website: http://graduan.mohe.gov.my Graduates Tracer Study (Ministry of
Higher Education).
Note:
Please print the confirmation slip on the last page of the survey form for verification by Centre
Of Entrepreneurial Development And Graduate Marketability (CEM) counter and collection of
academic robe. Failure to complete the survey, will cause inconvenience to both parties at
the counter.
 For enquires contact CEM: 03-89471020/1409
5.
Academic Regalia Collection
5.1
Graduates are required to:
a) made payment as indicated in item 3.2 above.
b) Complete academic regalia „online‟ form through the student’s portal Students
Information System (SMP) at www.smp.upm.edu.my (for postgraduates students
use ic/passport and matrix number for password and id) menu ‘MyConvocation’
(academic regalia form).
2
Note: using browser IE or Mozella Firefox only. Google Chrome not allowed
Complete the form and click the button draft to send the form to Bendahari for
verification. To reconfirm payment, check status as „SUCCESSFULL‟; and
c) Print and present the completed form with status “SUCCESSFUL” in academic
regalia application online form;
d) Contact
Governance Division if having difficulty accessing
MyKonvokesyen e-SMP system at this number:- 03-8946 6026/1464/6141 to identify
the problems.
5.2
Academic
Graduates are required to ensure complete set of academic regalia borrowed from the
University as describe below in good condition:
a) Bachelor:
- regalia (maroon colour),
- hood (as faculty official colour); and
- mortar board;
b) Diploma
- regalia (maroon colour), and
- mortar board.
5.3
Graduates are to ensure that:
a) the correct regalia being received i.e Post Graduates, Bacelor or Diploma; and
b) received academic regalia in good condition
5.4
Graduates are not allowed to alter or modify any parts of the academic regalia.
5.5
Academic Regalia collection will be held at the Central Academic Complex, UPM as
follows:
Date
24–29 October 2015
(Saturday – Thursday)
Time
9.00am
to
5.00 pm
Graduates
- Graduates are required to
follow
through all Counters designated.
 Academic
Regalia collection will be
CLOSED during the rehearsal on the 28
dan 29 October 2015 at 9.00 am to 12.00
noon and will OPEN at 2.30pm to 6.00pm
after the rehearsal for collection.
5.6
Return schedule as attached in album/scroll. Penalty fee will be imposed from 9th
November 2015 (Monday) as follows:



5.7
RM10.00 on the first day and additional RM5.00 the subsequent days;
The penalty fee shall be made at the Bursar III, Ground Floor, Administration Building,
UPM and payment receipt must be presented upon returning academic regalia;
Graduates or representatives need to make sure proof of returning the academic
regalia issued before leaving the counter
The University will not be responsible for any damaged or lost items.
3
5.8
6.
Any damages or lost items charges will be incurred and scroll/transcript will not be
released untill the payment has been made.
Dress Code (Graduates)
6.1
All graduates attending Convocation Ceremony must adhere to the dress code as stated
below and suggested attaire as Appendix 2 (A&B).
Ladies
a)
Formal attire (long sleeve blouse/ankles length dress/maxi/pants, long sleeve
shirts/blouses covers chest/suit before wearing the academic regalia;
b)
Colour (no restrictions);
c)
Hijab with light colour is recommended to match the faculty hood colour assigned
(Bachelor programme);
d)
Gloves should be worn on both hands;
e)
Shoes must be dark coloured and covered at the front and back.
NOT ALLOWED:
Sport shoes/Slippers/Open back shoes/Shoes with bright or white in colour, Short skirts
and face-covering attire or the ‘niqab’ is prohibited.
Men
a)
Formal attire, national outfit or dark lounge suit with neck tie, dark shoes with
stocking before wearing the academic regalia;
b)
Short and neat hair cut;
NOT ALLOWED:
Jeans and shorts, sport shoes/slippers/shoes with bright or white in colour.
6.2
7.
The Convocation Ceremony is an official event. Graduates are reminded to abide to the
dress code as stated above. Failing which, you will be denied entry into the Convocation
Hall to join in the convocation procession or receiving scroll on stage.
Invitation Cards
7.1
Invitation cards will only be disseminated when graduates or their representatives
presence to collect the academic regalia.
7.2
Loosing of invitation cards and will not be replaced.
7.3
a) Each graduates is given one (1) invitation card for two guests to attend the Convocation
Ceremony at the PKKSSAAS;
b) Name two (2) guests attending the ceremony and present the cut card at the entrance.
4
8.
Briefing and Rehearsal
Two (2) Briefing and Rehearsals sessions will be conducted for graduates to better understand
the events that have been planned for the actual Convocation Ceremony as follows:
9.
Date
Matters
Time
28 October 2015
(Wednesday)
29 October 2015
(Thursday)
Graduates for sessions 1,2,3,
and 4 (refer appendix 1A).
Graduates sessions
5,6,7 and 8 (refer appendix 1B)
9.00 am to 12.00 noon
9.00 am to 12.00 noon
Parking
Parents parking area designated is as Appendix 5.
10.
Graduates Processions
Graduates are advised to convene at the car park of the PKKSSAAS as below:
11.
10.1
Morning Session - 7.30 am for procession at 8.00 am.
Afternoon Session - 1.45 pm for procession at 2.10 pm.
10.2
Graduates are reminded to congregate at the stipulated time and place. This to avoid any
traffic congestion into the campus, graduates are obliged to follow all the instruction given
by the officers on duty.
10.3
Avoid bringing valuable personal belongings during the rehearsal and the actual
commemoration.
10.4
Graduates who are late will not be allowed to participate in the Convocation
Ceremony.
10.5
Parents/guests are advised to have their meals before entering the hall. No food and drink
allowed in the hall.
10.6
Parents/guests are not allowed to bring flowers bouquet or gift into the hall as it may
displeased the other guests.
10.7
Graduates with special needs/ disabled that require assistance such as wheel chair or
assistace need to inform the secretariat during the rehearsal or contact
03-89466026/1464.
10.8
During the ceremony, graduates are required to follow all the rules and instructions from
the officers in charge.
10.9
Graduates/guests are not allowed to leave the hall until the ceremony is over.
Guests Attending the Convocation Ceremony must adhere to the Rules as stated below:
11.1
Dress code:
Men: Smart casual attire, national outfit, batik or lounge suit with neck tie.
(Songkok for 1st Session);
Ladies: Smart casual, national dress, long sleeve shirt/blouse and the length of the
dress/trousers must be ankle length with no slits.
5
Shoes: Covered shoes (slippers and sport shoes are NOT ALLOWED).
11.2
Guests may enter the PKKSSAAS through the door identified by the officers on duty (floor
plan is as Attachment 6)
* Children under the age of 12 years old is not allowed to participate in the convocation
ceremony.
12.
13.
14.
Conferral Arrangement
12.1
Designation seating arrangement for
Committee/Secretariat/Officers in charge.
graduates
will
be
decided
by
the
12.2
Graduates will receive their albums/scrolls individually on the stage from either the
Chancellor or Pro Chancellors.
Collection of Scroll/Transcript for Bachelor‟s Degree and Diploma
13.1
Present the graduation payment receipt as proof.
13.2
Bachelor or Diploma scrolls and transcripts can be collected after the convocation session
is over.
13.3
Complete the collection of scroll and transcript form distributed at the Central Academic
Complex, UPM before collecting the scroll and transcript (scroll/transcript application form
will be distributed to graduates when returning the academic regalia)
13.4
Distant learning/EKSEKUTIF programmes, scrolls and transcripts may be collected from
the UPM Education & Training Sdn. Bhd. (UPMET)/Executive Programmes Unit of their
respective faculty.
13.5
Graduates owing UPMET/Executive Programme Unit should clear outstanding debt to
be able to receive their scrolls and transcripts. Please attach the necessary proof
(receipt/letter) of settlement for confirmation.
13.6
Graduate’s representative collecting scroll and transcript should present an autorisation
letter addressed to the Head of Academic Administration and International, Deputy Vice
Canselor Management of Academic Division, UPM stating the name, identification card
number and a copy of identification card of representative. The requirement above (13.1
until 13.6) also need to be comply before scroll and transcript could be given to the
representative; and
13.7
Executive programmes graduates should foward an authorisation letter as required above
to The Director of the Executive Programme Unit of their respective Faculty.
13.8
The University is not responsible for any lost or damage towards scroll and transcript
collected.
Other Informations:
14.1
Important dates related to the 39th Convocation Ceremony (2015) as Appendix 3.
14.2
Checklist to ensure necessary preparation for the convocation ceremony as Appendix 4.
14.3
Instruction from Ministry of Education Malaysia (MOE)
Ministry of Education Malaysia (MOE) coordination meeting on Recruitment Integration
System and Education Graduates Posting held on 19th August 2014 has imposed that all
graduates required to register in JobsMalaysia through the URL address:
www.jobsmalaysia.gov.my for the education graduates posting from MOE
6
14.4
Graduates/parents/guests are NOT ALLOWED to put the program book on the floor to
respect the content.
14.5
Prayer room designated on the 1st floor of Administrative Building at the left and right of
PKKSSAAS.
Graduates cooperation in adhering rules and regulation of the 39th UPM Convocation Ceremony
is highly appreciated as to ensure this ceremony runs successfully.
For further enquiries please contact the following numbers:
Undergraduate: Admision Division and Academic Governance: 03-8946 6026/1464/6141;
Postgraduate: School of Graduate Studies :03-89464220 (Ms. Hasnor/Ms. Munirah)
UPMET (graduates with matrix no. JM/J XXXXXX ): 03-89593408 (Ms. Rohaiza)
Admission Division and Academic Governance Division
Universiti Putra Malaysia
Serdang Selangor
7
APPENDIX 1A
HEAD OF ADMISSION DIVISION AND ACADEMIC GOVERNANCE DIVISION
GRADUANS 39TH CONVOCATION CEREMONY SESSIONS 2015
Session 1 (Saturday)
31 October 2015 – Morning
Session 2 (Saturday)
31 October 2015 – Afternoon
Programme
Programme
Doctor of Philosophy (A-H)
- SGS
Master of Veterinary Medicine
Master of Corporate Communication
- DL
Master of Water Engineering
Master of Science - FH
Bachelor of Science (Honours) Biotechnology
- FBSB
Bachelor of Science (Honours)
-Cell and Molecular Biology
- FBSB
Bachelor of Education (Honours) Primary School
Bachelor of Wood Science and Technology
Bachelor of Science (Horticultural)
Bachelor of Engineering (AeroSpace)
– Instrumentation Science
Bachelor of Arts (English Literature )
Bachelor of Music (Music Performance)
Bachelor of Science (Dietetic)
Bachelor of Environmental Management
Bachelor of Computer Science (Software Engineering)
Bachelor of Science (Food Studies)
Diploma in Agriculture Engineering
- UPMKB
Doctor of Philosophy
-SPSP
Master of Science
- FEP, FPSK, HALAL
Master of Public Health
Master of Structural Engineering and Construction
Master of Pathology
Master of Malay Language
Master of Remote Sensing & Geographic Information
Master of Environmental
Master of Environmental Engineering
- Mathematics
- Material Science
Bachelor of Engineering (Process and Food)
Bachelor of Business Administration
Bachelor of Education (Agricultural Science)
Bachelor of Communication
Bachelor of Science (Honours) Biochemistry
- FBSB
Bachelor of Science (Human Development)
Bachelor of Food Science and Technology
Diploma Agribusiness
- UPMKB
Session 3 (Sunday)
1 November 2015 – Morning
Session 4 (Sunday)
1 November 2015 – Afternoon
Programme
Progrmmme
Doctor of Philosophy (I - Z)
Masters in Management
- SPSP
Master of Malay Literature
Master of Applied Statistics
Master of Human Resource Development
Master of Science
- FBMK
Medical Doctor
Bachelor of Accountancy
- Chemistry
Bachelor of Engineering (Electrical and Electronic)
Bachelor of Education
(Teaching of Malay Language as a First Language)
Bachelor of Science (Agribusiness)
Bachelor of Science
-(Human Development and Information Technology)
Diploma in Food Estate Management
- UPMKB
Master of Science
– FK, FPP
Master of Economics
Master of Corporate Communication
Master of Agriculture Science (With thesis)
Bachelor of Science (Honours) Microbiology
- FBSB
Bachelor of Parks & Recreation Science
Bachelor of Agriculture (Aquaculture)
- FS
- Petroleum Chemistry
Bachelor of Engineering (Civil)
-(Teaching of English as a Second Language
Bachelor of Arts
-(Malay Language and Linguistics)
Bachelor of Environmental Science and Technology
Bachelor of Science (Nutrition and Community Health)
Bachelor of Bioindustry Science
Diploma in Agriculture
- UPMKB
8
APPENDIX 1B
HEAD OF ADMISSION DIVISION AND ACADEMIC GOVERNANCE DIVISION
TH
GRADUANS 39 CONVOCATION CEREMONY SESSIONS 2015
Session 5 (Monday)
Session 6 (Monday)
Programme
Programme
Master of Science -FS, INTROP, FVP
Master of Veterinary Science (With thesis)
Master of Landscape Architecture
Master of Engineering Management
Master of Manufacturing Systems Engineering
Master of Comparative Linguistics
Master of Computer Science
Doctor of Veterinary Medicine
Bachelor of Agriculture Science
Bachelor of Engineering (Chemical)
Bachelor of Science
(Environmental and Occupational Health)
Bachelor of Science (Architecture)
Bachelor of Landscape Architecture
Bachelor of Design (Industrial Design)
Bachelor of Architecture
Bachelor of Education (Guidance and Counseling)
Bachelor of Science (Human Development and Management)
Bachelor of Computer Science (Multimedia)
Diploma in Animal Health and Production
- UPMKB
Master of Science
-SGS
-FP, FEM, IBS, FRSB, FSPM BINTULU, INSPEM
Master of Plantation Management
Master of Education
Master of Water Management
Bachelor of Agriculture (Animal Science)
- Industrial Chemistry
Bachelor of Science with Education (Honours)
-Physics
Bachelor of Engineering
(Computer and Communication System)
Bachelor of Science (Human Resource Development)
Bachelor of Arts (Malay Literature)
Bachelor of Computer Science (Computer systems)
Bachelor of Economics
Bachelor of Consumer Studies
Bachelor of Forestry Science
Diploma Forestry
- UPMKB
Session 7 (Tuesday)
Session 8 (Tuesday)
Programme
Programme
Master of Business Administration
SPSP
Master of Process Safety and Loss Prevention
Master of Environment Technology Management
Master of Emergency Response and Planning
Master of Education (Education Administration)
- DL
Master of Education
(Teaching of Malay Language as a First Language)
- DL
Bachelor of Engineering (Mechanical)
Bachelor of Science (Honours) - Physics
(Teaching of English as a Second Language)
- Sandwich
Bachelor of Education (Home Science)
Bachelor of Science (Human Resource Development)
- DL
Bachelor of Science (Human Development)
- DL
Bachelor of Arts (Foreign Language)
Bachelor of Arts
UPEFBMK
(Malay Language and Linguistics)
- UPEFBMK
- DL
- UPEFEP
Bachelor of Accountancy
UPEFEP
Bachelor of Computer Science (Computer Network)
Bachelor Of Science (Biomedical Sciences)
Diploma in Youth in Development Work
- DL
Master of Science - FBSB, FPAS,FSTM, FSKTM,
IPSAS, ITA, ITMA
Master of Science
- SPSP
Master of Food Technology
Master of Innovation and Engineering Design
Master of World Literature
Master of Land Resource Management
Master of Arts (with thesis)
Master of Highway and Transportation Engineering
Master of Human Resource Development
- DL
Master of Malay Language
-DL
Bachelor of Engineering (Agricultural and Biosystem)
Bachelor of Education (Physical Education)
(Teaching of English as a Second Language)
- DL
Bachelor of Arts - English Language
Bachelor of Arts - English Language
- DL
Bachelor of Arts (Malay Language and Linguistics) - DL
Short Forms:
SGS
: School of Graduate Studies
PBS
: Putra Business School
PJJ
: Distant Learning
FS
: Faculty of Science
UPEFBMK
UPMKB
UPEFEP
FBSB
Sandwich
Bachelor of Agriculture Science
Bachelor of Science with Education (Honours)
-Mathematics
– Statistics, Biology
Diploma in Fisheries
- DL
- DL
- UPMKB
: Executive Programme Unit, Faculty of Modern Language and Communication
: Universiti Putra Malaysia Bintulu Campus
: Executive Programme Unit, Faculty of Economics and Management
: Faculty of Biotechnology dan Biomolecular
: Twining Programme KPM/UPM
9
APPENDIX 2A
DRESS CODE
SUGGESTED DRESS CODE BEFORE WEARING THE ACADEMIC REGALIA
DRESS CODE THAT ARE NOT ALLOWED
LADIES ATTIRE
10
APPENDIX 2B
SUGGESTED DRESS CODE BEFORE WEARING THE ACADEMIC REGALIA
HAIR CUT
SHOES
DRESS CODE THAT ARE NOT ALLOWED
MEN ATTIRE
11
APPENDIX 2C
Mortar Board
Hair Style:
short and
neat
(for Bachelor’s
degree)
Hood
(for Bachelor’s
degree)
Regalias
Long dress
covering the
ankles/maxi
skirts
Sport shoes/slippers/sandle
NOT ALLOWED
LADIES ATTIRE
MEN ATTIRE
12
EXAMPLE OF ATTIRE
Mortar Board
(for Bachelor’s
degree)
Hood
(for Bachelor’s
degree)
Regalias
Long dress
which cover
the
ankles/maxi
skirts
Sport shoes/slippers/sandle
shoes are NOT ALLOWED
LADIES ATTIRE
13
APPENDIX 3
THE 39th UPM CONVOCATION CEREMONY
IMPORTANT DATES
Bil.
Perkara
1.
Collection dates for Academic Regalia
Tarikh
24–29 October 2015
(Saturday – Thursday)
2.
Convocation Rehearsal for Officers
27 October 2015
(Tuesday, 9:00 am)
3.
Convocation Rehearsal for Graduates:
a. graduates Session 1 - 4 9.00 am
b. graduates session 5 - 8 9.00 am
Agriculture Expo and Convocation Festival 2013 UPM at Bukit
Ekspo, UPM
4.
28 October 2015 (Wednesday)
29 October 2105 (Thursday)
30 October until
4 November 2015
(Friday– Wednesday)
5.
The 39th UPM Convocation Ceremony
31 - 3 November 2015
(Saturday–Tuesday)
6.
Convocation Ceremony for Putra Business School (PBS) and
Collaboration Programme between UPM-IPTS – afternoon
session
Return the Academic Regalia and scroll/transcript collection
4 November 2015
(Wednesday)
7.
31 October - 7 November
2015 (Saturday)
14
APPENDIX 4
THE 39TH CONVOCATION CEREMONY
GRADUATES CHECKLIST
Graduates are reminded to ensure:
1.
2.
(
(
)
)
3.
(
)
4.
(
)
5.
(
)
6.
(
)
8.
9.
(
(
)
)
10.
(
)
11.
12.
13.
(
(
(
)
)
)
14.
(
)
15. ( )
Appendix 1
Appendix 2A
Appendix 2B
Appendix 2C
Appendix 3
Appendix 4
Appendix 5
Appendix 6
Instructions understood and follow as highlighted.
Complete Graduates Tracer Study Survey, print the Confirmation Slip on the
last page, present when collecting acadamic regalia and verified at CEM counter.
Check any outstanding debt and settle at least two (2) days before collecting the
academic regalia if any.
Payment for graduation fee as mode of payment options advise at least two (2)
days before collecting academic regalia.
Complete academic regalia ’online’ form through the student portal (SMP) at the
menu of ”Myconvocation” and print out the completed form.
Present proof of payment when you/representative collect academic regalia at
Central Academic Complex as schedule.
Taking the right academic regalia and in good condition.
Briefing and Rehearsal dates is as follows:
Tarikh
28 Oktober 2015 (Rabu)
Sesi
1,2,3 dan 4
Masa
9.00 am until 12.00 noon
29 Oktober 2015 (Khamis)
5,6,7 dan 8
9.00 am until 12.00 noon
Graduates: Bring name card;
Guests: Invitation card (2 guest for one card)
Arrive early before the ceremony begins.
Graduates and guests attire are according to the dress code prescribed.
Date for returning academic regalia starts on 31 October 2015 until 8 November
2015. Penalty will be imposed upon graduates‟ failure to return the academic
regalia within stipulated date (begining on 9 November 2015) based on prior
stated rate.
Received confirmation document indicating that academic regalia has been
borrowed and returned; and
Bring such document when collecting academic scroll/transcript.
GRADUATES ARRANGMENT BY PROGRAMME AND SESSION
DRESS CODE (LADIES)
DRESS CODE (MEN)
GRADUATES IN ACADEMIC REGALIA
IMPORTANT DATES
GRADUATES CHECKLIST
ROAD MAP AND PARKING AREA FOR PARENTS
PKKSSAAS HALL FLOOR PLAN
15

universiti putra malaysia

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