to view the April 6 agenda as a

Transcription

Board
of
Education
Agenda
meeting of
April 6, 2010
Aurora Public Schools
1085 Peoria Street
Aurora, Colorado 80011
March 23, 2010, BOE Minutes
March 23, 2010
I. PRELIMINARY
Cook called the March 23, 2010, meeting to order at 6:00 p.m.
Roll Call
The following members were present:
Matt Cook, president
Amy Prince, vice president
Jane Barber, secretary
Jeanette Carmany, director
Mary W. Lewis, director
JulieMarie Shepherd, director
The following member was not present
Peter Cukale, treasurer
Also meeting with the Board of Education were:
John L. Barry, superintendent of schools
Tony Van Gytenbeek, deputy superintendent
Barbara Cooper, chief equity and engagement officer
Rod Weeks, chief financial officer
Kari Allen, chief personnel officer
William Stuart, chief academic officer
Anthony Sturges, chief operating officer
Tonia Norman, assistant to Board of Education
Pledge of Allegiance/Welcome to Visitors
Lewis led the Board and audience in the pledge to the flag. Cook welcomed
visitors to the meeting.
Approval of Agenda
The March 23, 2010, agenda was approved as written.
Approval of Minutes
The minutes of the regular meeting of the Board of Education held on March 2,
2010, were approved as written.
Student Performance
The Kenton Stringers, under the direction of Tanya Seslar, performed several
musical selections. Seslar shared that the talented fourth and fifth graders have
been practicing since January and were very excited about performing for the
APS Board. Barry thanked Seslar for the wonderful performance and presented
her with a Superintendent recognition coin.
II. INFORMATIONAL REPORTS
Reports From the Board of Education
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March 23, 2010
Prince attended the Women in Business luncheon at the Red Lion Inn. It was a
wonderful event. This will be a great resource for the Board to tap into as part of
our community engagement efforts next year.
Prince attended the Superintendent Quarterly Award ceremony at Mrachek. It is
always nice to see our great staff recognized.
Lewis recognized and thanked the Aurora Fitzsimons Rotary Club for their
support of APS students. She recently attended their annual silent auction to
raise money for their foundation, which provides funding for fifth graders at
Montview and Elkhart to attend the Calwood Education Center at the end of the
year.
Lewis recognized and thanked the Kiwanis Club of Aurora for their support of
APS students. Yesterday morning, she had an opportunity to attend a wonderful
readers and writers assembly at Vaughn Elementary in which the Kiwanis Club
donated books for students who were selected by their teacher as a quarterly
reader and writer. Kiwanis also provides books for students at Park Lane and a
couple more elementary schools. In addition, Kiwanis plans to give a bike to
one lucky student, per grade level, at Park Lane and Vaughn in May. Kiwanis
hopes to give away two bikes, per grade level, next year.
Superintendent’s Celebrations
Barry invited everyone to the groundbreaking ceremony for the new Aurora Hills
Middle School on Saturday, April 24, from 9:30 a.m. to 10:30 a.m. We are
thrilled to celebrate this bond-funded project with the community. Aurora Hills will
hold its annual Fun Run, sponsored by Comcast as part of Comcast Cares Day,
immediately following the groundbreaking ceremony. Everyone is invited to stay
and participate in this exciting event.
On Friday, April 9, Laredo Elementary School will launch a new and exciting
nutrition program called “Go, Slow, Whoa.” This program will teach students,
staff and parents how to eat healthier meals.
"Go" foods, identified by a green star on the school menu, have the lowest fat,
sugar and calories. "Slow" foods, identified by a yellow circle on the school
menu, should be eaten in moderation. "Whoa" foods, identified by a red box on
the school menu, will be offered less frequently. Partners involved in this
program include LiveWell Colorado, the USDA classroom nutrition education
program and 7News.
Superintendent’s Report
Items of Interest
Barry shared that CSAP testing has concluded in the district. We are now
providing make up tests for students who were absent during the testing window.
Report Submissions
The following reports were provided to the Board in advance of the March 23
Board meeting. These reports are officially submitted for the record, so we stay
true to our theme of Trust, Teamwork and Transparency.
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March 23, 2010
Citizens Bond Oversight Committee Annual Report
Maintenance and Operations Update
Aurora West College Preparatory Academy
Fifth Block
Pilot Schools
Rebound
Lewis recognized Kathy McNally, chair of the Citizens Bond Oversight
Committee, and Bob LeGare, co-chair of the Citizens Bond Oversight
Committee.
The Citizens Bond Oversight Committee does a great job
overseeing bond funds for capital projects and making sure we stay on track.
Prince questioned if the APS Board would be asked to adjust boundaries as
noted in the Aurora West College Preparatory Academy quarterly report.
VanGytenbeek noted that the APS Board might need to determine attendance
boundaries and increase slots for high school aged students, dependent on the
overall success of the program.
Aurora West will continue to serve middle
school aged students who live within their attendance boundaries.
Prince asked when additional information would be provided to the Board
regarding the proposed Aurora School for Film and Theater pilot school.
VanGytenbeek replied that a group is working to prepare a submission for Board
consideration in September. The proposed pilot school would represent the
district’s fifth pilot school. However, as a result of the recent progress that the
Aurora City Council has made with Horizon, it appears that the Horizon Pilot
School, the district’s fourth submission, will move forward. The Board may not
have an opportunity to review the application for the Aurora School for Film and
Theater since the district is capped at a four pilot school limit.
Prince asked if the Board would have to negotiate a MOU with the Aurora
Education Association to increase the number of district pilot schools.
VanGytenbeek replied yes. Negotiations for this would take place during next
spring’s bargaining session.
II. CONSENT AGENDA
The Board has set forth in policies items that are operational and items that are
considered Board work. These are items that the Board is legally responsible to
take action on. If a Board member has an issue or concern with any item
scheduled for action on the consent agenda, the item will be brought forward for
further review. If there are no concerns from a Board member or a community
member who has signed up to address an item on the consent agenda, all items
submitted for action will be voted on collectively.
Cook asked about parameters associated with the refunding bond resolution.
Week invited Nate Eckloff, RBCCM investment firm, to the staff table to discuss
market figures and cost savings to refund a portion of the outstanding general
obligation bonds through a parameters resolution. Eckloff shared that the district
would be able to reduce the interest rate from 5.18 percent to 3.32 percent if the
parameters resolution is passed by the Board. If the market continues to remain
stable, bonds would be refunded resulting in a cost savings to taxpayers.
Cook asked about the impact that amendment 60, amendment 61 and
referendum 101 would have on the district’s participation in the interest-free loan
program through the state of Colorado and the district’s ability to carry debt.
8979
March 23, 2010
Eckloff believes it may prohibit the district’s participation in the program, but will
verify information before reporting to the Board. Lewis noted that the Board has
an obligation to the Aurora voters who helped pass the bond to share the
potential impact of all three initiatives on school districts. Cook plans to bring
forth a resolution related to all three initiatives for the Board to review. Eckloff
noted that the district’s bond counsel has prepared some good materials on all
three initiatives, and will request that information be forwarded to the Board.
Prince asked if representatives from HOSA spoke to students at Aurora Central
and Hinkley in regard to plans to form a club. Carol McBride, development
director of Aurora LIGHTS, shared that HOSA is a national organization that
promotes health care careers and is directly related to the Aurora LIGHTS
Program. Both high schools have the Aurora LIGHTS Program and support the
club.
Patty Smith, RN and health career consultant, shared that HOSA is an
exciting program to be able to offer to students. She has taught the program for
12 years, adding that this is another opportunity to introduce kids to the health
care profession. The program correlates with Project Lead the Way curriculum
used in the Aurora LIGHTS Program. All students are welcome to join both
clubs.
Barber moved and Lewis seconded to adopt the consent agenda as presented
and approve the following items:
Expenditures Summary and Financial Report as of February 28, 2010
Refunding Bonds – Series 2010
Personnel
Core Math Resources
Aurora Central High School Health Occupation Students of America
(HOSA)
Hinkley High School Health Occupation Students of America (HOSA)
Roll Call: Barber, Carmany, Cook, Lewis, Prince, Shepherd
#8121
Approved on a vote of 6-0
Board of Education Workshop
Standards-Based Grading
Due to inclement weather conditions, the majority of the standards-based grading
workshop will be postponed for a future Board meeting.
Cook asked for clarification on summative and formative assessments. Jane
Shirley, principal of William Smith, explained that students are assessed
formatively as they are learning. Formative data allows teachers to track student
progress and instruction to determine overall understanding.
Once the
achievement grade is issued, teachers summarize the student’s proficiency level
within their whole learning experience.
Cook asked if a K-8 student could be considered advanced in the first quarter if
he/she successfully passed an advanced assessment standard. Michelle
Krawchik, student achievement director, replied that skills taught in first quarter
are assessed on the K-8 report card. The report card is very descriptive and
students could show advance on skills taught in that quarter.
Barber asked if
students could test out.
Krawchik replied that a student would be marked
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March 23, 2010
advanced for that quarter. We take the whole body of evidence to determine the
overall proficiency level. Teachers used formative data within the whole body of
evidence to determine focus areas that students need to work on.
Lewis requested that information be provided on the national push for a
standards-based grading model and the overall communication plan for parents
when the standards-based workshop is rescheduled. She also requested that
feedback gathered from parents, teachers and staff be included as well.
Shepherd requested that information be provided on the implication of standardsbased grading on college admission requirements as well. Cook referenced the
American School Board Journal magazine that featured an article on the
standards-based grading model in Adams District 50. He encouraged Board
members to read the article.
Board Work
Budget Update
Cook shared that the Colorado Association of School Boards (CASB) is looking
at a freeze on current membership dues or some type of fee reduction to help
with financial challenges that many state school districts are facing. CASB is
also looking at a resolution for school boards to take action on related to
amendments 60, 61 and referendum 101.
One of the amendments would
restrict school districts from carrying debt without prior voter approval.
Weeks shared that the third quarter revenue forecast from the state was
optimistic. There were no further reductions or rescissions imposed on funding
for K-12 education in 2010.
Lewis noted that the city of Aurora, through the America’s Promise Alliance, is
applying to be considered as one of the 100 best communities for young people.
The city has a good chance for being considered as one of the criteria on the
application relates to support from the community to ensure every student
graduates from high school.
Cook, Prince and Norman will be meeting this week to begin work on the 201011 board agenda. The format and schedule will be presented to the Board for
approval.
VI. CONCLUDING ITEMS
Opportunity for Audience
Next meeting date
The next meeting of the Board of Education will be held April 6, 2010, at 6:00
p.m. in the Dr. Edward and Mrs. Patricia Lord Boardroom.
Adjournment
The regular meeting of the Board of Education adjourned at 6:48 p.m.
_________________________
President
8981
March 23, 2010
ATTEST _________________________
Secretary
8982
AURORA PUBLIC SCHOOLS
1085 Peoria St.
Aurora, CO 80011
AGENDA
BOARD OF EDUCATION MEETING
April 6, 2010
6:00 p.m.
I – PRELIMINARY
A.
CALL TO ORDER - ROLL CALL
B.
PLEDGE OF ALLEGIANCE
C.
WELCOME TO VISITORS
The regular meeting of the Aurora Public Schools Board of Education will convene
in the Dr. Edward and Mrs. Patricia Lord Boardroom of Educational Services Center
4. Individuals wishing to address the Board of Education on a specific agenda item
are requested to sign up at the table on the south side of the boardroom prior to
discussion of the item. Individuals wishing to address the Board of Education on a
non-agenda item are requested to sign up and will be provided an opportunity,
limited to three minutes, at the beginning of the meeting and, limited to three
minutes, at the end of the meeting during Opportunity for Audience.
Please contact the Aurora Public Schools at 303-344-8060, ext. 28988 if, because
of a disability, you require special assistance (such as sign language or oral
interpreting services) in order to participate in a meeting of the Board of Education.
Persons with such needs are requested to make contact at least one week prior to
the Board of Education meeting, if possible, in order to allow staff to coordinate
arrangements.
D.
APPROVAL OF AGENDA
The April 6, 2010, agenda is presented for approval.
E.
APPROVAL OF MINUTES
The minutes of the regular meeting of the Board of Education held on March 23,
2010, are presented for approval.
F.
STUDENT PERFORMANCE
South Middle School students, under the direction of Zach Timbrell, will perform a
musical selection at the April 6 Board meeting.
1
Informational Reports
Agenda, April 6, 2010
Board of Education
II – INFORMATIONAL REPORTS
A.
REPORTS FROM THE BOARD OF EDUCATION
6:00 - 6:10
B.
SUPERINTENDENT’S CELEBRATIONS
6:10 - 6:20
C.
OPPORTUNITY FOR AUDIENCE
6:20 - 6:30
D.
VISTA 2010 UPDATE
6:30 - 6:40
E.
SUPERINTENDENT’S REPORT
6:40 - 6:55
Time reserved is for the Board to receive information and discuss issues introduced by the
Board, Superintendent or district leadership team. Agenda items may be scheduled in
advance or raised at the meeting. No Board action on substantive matters is taken. The
following topics were scheduled in advance of this meeting.
1.
ITEMS OF INTEREST
2.
RECENT UPDATES
3.
REPORT SUBMISSIONS
The following reports were provided to the Board in advance of the meeting. These
reports will be included in the minutes and officially submitted for the record at the
April 6 Board meeting, so we stay true to our theme of Trust, Teamwork and
Transparency.
Pickens Fee Update
Insurance Renewal 2010-11
4.
LEADERSHIP TEAM REPORTS
a.
Teach for America
6:55 - 7:25
The Board will be provided with information on the Teach for America
Program.
b.
Lobato Litigation
7:25 - 7:40
(Attachment under separate cover)
The Board will be presented with information regarding the Lobato v. State of
Colorado case, which argues that thorough and uniform educational
opportunities are available in every school district throughout the state.
2
c.
Board of Education
Preliminary 2010-11 Budget Projections
7:40 - 7:55
The Board will be provided with updated preliminary budget projections and
information for the 2010-11 budget year.
d
Adoption of New Core Academic Standards
7:55 - 8:05
The Board will be presented with information on the adoption of new core
academic standards, including dance, drama and theatre arts,
comprehensive health and physical education, mathematics, music, reading,
writing and communicating, science, social studies, visual arts, world
language, ELA, and American School Counselor Association (ASCA)
National Standards for Counseling.
3
Superintendent Monitoring
Board of Education
III – SUPERINTENDENT MONITORING
FOURTH QUARTER
Policy 3.4
Financial Planning and Budgeting
May 4: Monitoring Report Submission
(April 27: report due to the Board)
Policy 3.7
Compensation and Benefits
(May 11: report due to the Board)
Policy 3.8
Communication and Support to the Board
(May 11: report due to the Board)
4
Consent Agenda
Board of Education
IV – CONSENT AGENDA
A.
SUPERINTENDENT OF SCHOOLS
1.
Superintendent Monitoring Report
Staff Responsible – Barry
8:05 - 8:10
(Attachment IV-A-1)
Governance Policy 3.3 – Financial Conditions and Activity
B.
DIVISION OF ACCOUNTABILITY AND RESEARCH
No Items
C.
DIVISION OF EQUITY AND ENGAGEMENT
No Items
D.
DIVISION OF FINANCE
1.
Acceptance of NCLB Consolidated Program
Funds and Assurances
Staff Responsible – Weeks
8:10 - 8:15
(Attachment IV-D-1)
Each year in June, the district submits a consolidated federal programs application to the
Colorado Department of Education for its No Child Left Behind entitlement grants. The
Colorado Department of Education requires a signed acceptance and assurance form and
the appointment of an authorized representative prior to June 1 and the submission of the
consolidated federal programs application by June 30. In essence, the Board of Education
accepts the administration and accountability of the federal program funds and appoints
Rod Weeks as the authorized representative for this application.
E.
DIVISION OF HUMAN RESOURCES
1.
Classified Personnel
a.
Staff Responsible – Allen
8:15 - 8:16
Resignation
1)
2)
3)
4)
Amber Chacon-Valdez 03-26-10 Assistant, Nutrition Services, Altura
LeeAnn Currier
05-20-10
Educational Assistant, Classroom, Park
Lane
Luanne Dater
05-20-10
Paraeducator, Classroom, Arkansas
Laurie Krieger
03-25-10
Educational Assistant, Technology, Lyn
5
5)
6)
b.
Board of Education
Wendy Mercado
Richie Reese
d.
03-09-10
Medical
Paraeducator, Classroom, Vaughn
Manager, Cook I, Boston K-8
Custodian, Head Elementary, Lansing
Technician, School Computer Systems,
Aurora Central
Assistant to the Director, Instructional
Technology & ELA, ESC 2
Paraeducator, Severe Needs/Life Skills,
Crossroads
Educational Assistant, Classroom, Sixth
Avenue
Paraeducator, Cross Categorical,
Vassar
Educational Assistant, Technology,
Vaughn
Technician, Accountant, ESC 3
Technician, Electronics & Control
Systems, Facilities
Paraeducator, Classroom, Dalton
Retirement
1)
2)
3)
Linda Brothers
Stanley Clements
Barbara Furnari
05-20-10
06-30-10
06-30-10
4)
Linda Hicks
06-30-10
5)
Joanne Hallowitz
05-20-10
6)
Joyce McGowan
05-20-10
7)
Vicky Peabody
05-20-10
8)
William Seigh
05-21-10
9)
10)
Dianna Stockton
Paul Stockton
06-30-10
06-30-10
11)
Emma Wadle
05-20-10
Nonrenewal of OYO Probationary Employees for the 2010-11 Contract Year
Justin Allen
Janelle Blackard
Kelley Blume
Ana Carrera
Christi Cayton
Beth Davis
Brenda De Luna Eudave
Joanne Doyle
Ecstacia Gardner
Shawn Gilliland
Michelle Gould
Mary Elizabeth Gray
2.
Knoll
Paraeducator, Classroom, Arkansas
Custodian, Fulton
Leave of Absence
Lauren Draper
c.
05-20-10
04-30-10
Rebecca Herbst
Amy Hess-Kibben
Anson Heyboer
Kiesha Howe
Nancy Joseph-Gould
Debra Ladymon
Heather Lawson
Heidi Livingston
Alyssa Loyd
Terri Marshall
Virginia Merino
Crystal Nabors
Licensed Personnel
Shawanda Neal
Abby Nichols
Elizabeth Ocasio
Evelyn Phillips
Robin Polton
Natalie Powers
Cindy Snyder
Alice Tankersly
Mirna Valle
Terry Young
8:16 - 8:17
6
a.
Resignation
1)
2)
3)
4)
5)
6)
7)
8)
9)
10)
11)
12)
13)
14)
15)
16)
17)
18)
19)
20)
21)
22)
23)
24)
25)
26)
27)
28)
29)
30)
31)
32)
33)
34)
35)
36)
37)
b.
Board of Education
Lauren Anderson 05-21-10
Elsa Anspach
05-21-10
Mari Bengston
05-21-10
Pablo Benitez
05-21-10
Acacia Bixby
05-21-10
David Braskamp
05-21-10
Jonathan Brown
05-21-10
Kara Brown
05-21-10
Michele Carman
05-21-10
Gloria Casanave-Perez 5-21-10
Melissa Casassa 05-21-10
Scott DeBoer
03-26-10
Amy Domokos
05-21-10
Leigh Anne Downing 5-21-10
Katherine Edwards 05-21-10
Jeremy Goff
05-21-10
Kimberleen Green 05-21-10
David Hamilton
05-21-10
Katrina Harris
05-21-10
Jennifer Henry
05-21-10
Kristin Hermansen 05-21-10
Joshua Hobson
05-21-10
Natalie Johnson
05-21-10
Stacie La Grow
05-21-10
Adrianna Meeker 05-21-10
Steven Miller
05-21-10
Stephanie Onate 05-21-10
Cory Prachniak
05-21-10
Jennifer Pressman 05-21-10
Natalee Rowe
05-21-10
Reygyndta Sirakavit 05-21-10
Christi Smyth
05-21-10
Karin Tande
05-21-10
John Thierry
05-03-10
Suzanne Tyler
05-14-10
Robyn Wright
05-21-10
Veronica Yates
05-21-10
Grade 5, Arkansas
Grade 3, Arkansas
Math, Aurora Central
Social Studies, Aurora Central
Math, Hinkley
Grade 4, Elkhart
Grade 3, Vaughn
Kindergarten, Dartmouth
School Psychologist, Dalton/Dartmouth
Kindergarten, Kenton
Grade 1, Boston K-8
Grade 3, Kenton
English Language Arts, Aurora Central
Grade 5, Fletcher Intermediate
School Nurse, North
Grade 4, Lyn Knoll
Grade 3, Vassar
Kindergarten, Crawford
Kindergarten, Arkansas
Grade 3, Side Creek
Business, Hinkley
Counselor, Gateway
TOSA/Grade 4, Fulton
English Language Arts, Rangeview
Grade 2, Fulton
Cross Categorical, North
Grade 2, Crawford
TOSA/Grade 1, Jewell
Grade 5, Wheeling
Business, Hinkley
Grade 3, Wheeling
Cross Categorical, Columbia
Hearing Handicapped, Crawford
Math, Hinkley
Kindergarten, Dartmouth
Appointment
1)
2)
3)
4)
Jessica Daw
Erin Dubee
Susan O’Connor
Jeanne Ulrich
07-26-10
07-26-10
07-26-10
07-19-10
7
Occupational Therapist, ESC 2
Principal, Dartmouth
c.
d.
Leave of Absence
1)
Madison Acklam
03-17-10
2)
Lori Large
03-16-10
3)
Heather Quinlivan 04-12-10
4)
Kari Santos
03-08-10
5)
M. Michael Sears
01-22-10
6)
Julie Thigpen
03-08-10
Caroll Duran
Stephanie Varner
02-12-10
03-15-10
English Language Arts, Hinkley
Kindergarten, Murphy Creek K-8
07-19-10
Assistant Principal, Aurora Quest K-8 to
Principal, Altura
Transfer
Carrie Clark
f.
Medical
Grade 3, Tollgate
Medical
Grade 2, Vaughn
Medical
Grade 3, Altura
Medical
Grade 2, Aurora Frontier K-8
Medical
Functional Academics, Gateway
Medical
Nurse, Murphy Creek K-8
Return from Leave of Absence
1)
2)
e.
Board of Education
Retirement
1)
2)
3)
4)
5)
6)
7)
8)
9)
10)
11)
12)
13)
14)
15)
16)
17)
18)
19)
20)
Sherri Colgan
05-3-10
Life Skills, Columbia
Stephanie Comienski 5-21-10
English Language Arts, Rangeview
Mary Dowd
05-21-10
Cross Categorical, Aurora Quest/ESC 2
Mark Fisher
05-21-10
Social Studies, Hinkley
Maureen Flander 05-21-10
Grade 3/TOSA, Peoria
Shirley French
05-21-10
Grade 2, Vassar
Amelie Hinton
05-21-10
Foreign Language, Aurora Hills
Carol Jenkins
05-21-10
Grade 7, Mrachek
Carol Justman
05-21-10
Cross Categorical, Peoria
Marianne Larchick 05-21-10
ELA/TOSA, Laredo
Delbert Long
05-21-10
Social Studies, Mrachek
Mary Ann Maddy 06-16-10
Principal, Altura
Denise Magnuson 05-21-10
Physical Education, Sixth Avenue
Kathleen McKean 05-21-10
School Psychologist, ESC 2
Jerome McWhirter 05-21-10
Counselor, Gateway
Nancy McWhirter 05-21-10
Grade 1, Dalton
Patricia Morrison-Hughes 5-21-10 Adapted PE Teacher, ESC 1
Ronald Morse
05-21-10
Social Studies, Aurora Central
Thomas Olson
05-21-10
Grade 5, Dartmouth
Yvonne Pizzie
05-21-10
Kindergarten, Vassar
8
21)
22)
23)
24)
25)
26)
27)
28)
29)
30)
g.
Board of Education
Candace Reid-Sage 5-21-10
Nancy Reisdorff
05-21-10
Margo Sandt
05-21-10
Franky SanNicolas 05-21-10
Carol B. Schmidt 05-21-10
Suzanne St. Peter 05-21-10
Nolan Waguespack 05-21-10
Dorothy Weide
05-21-10
Nancy Williams
06-30-10
Linda Witulski
06-30-10
Grade 2, Iowa
Cross Categorical, Wheeling
Kindergarten, Vaughn
Grade 5, Vassar
Social Studies, North
Kindergarten, Iowa
Science, Aurora Hills
ECE Special Ed, Side Creek/Jewell
Principal, Aurora Quest
Principal, Gateway
Nonrenewal of OYO Probationary Teachers for the 2010-11 Contract Year
Jessica Abel-Pype
Ayyelikh Andriani
Sharon Ashford
Carolyn Ayotte
Christopher Baker
Mark Barlock
Diana Barry
Melissa Beach
Charlotte Bemis
Travis Biasca
Matthew Bischoff
Kimberly Blanco
Jennifer Bouchard
Shannon Boutwell
Joseph Bowen
Melissa Bradford
Steven Brim
Emily Broyles
Leigh Callahan
Ernestina Carrillo
David Casdan
Anja Cilla
Lyndsay Darbonne
Julie Davis
Lauren Davis
Sarah Derfelt
Hannah DeVries
Trisha Donaldson
Amy Dwyer
Joan Elliott
Sarah Elmore
Lorretta Erickson
Saul Escobedo
Jacquelyn Eubanks
David Fending
David Gates
Jennifer Gaudreau
Gideon Geisel
Nicole Gelsomini
Leigh Goerke
Lisa Gonzales
Laura Goss
Olga Griffiths
Lindsey Groettum
Lisa Hageman
Destini Hagen
Leslie Hall
Christopher Hammer
Krista Hardin
Christine Haslinger
Jedediah Hinkley
Elizabeth Hochstetler
Lisa Holloway
Ferris Holmes
Jason Holmes
Brandi Hughes
Noah Huntsman
Amber Hutchinson
Shantel Jones
Tera Irving
Zeynep Karaoglu
Toni Kboudi
Rosanne Kopin
Bryan Koralewski
Krystle Kothman
Kelsey Kuptz
Sara Lugert
Jean Madsen
Sarah Madsen
Lorraine Martinez
9
Cindy Mott
May Murray
Dustin Neel
Kaylee Neff
Robert Nibecker
Ramona Olivas
David Olsen
Michelle Passeretti
Christie Peters
Kimberly Pippenger
Jennifer Powell
Andrea Randolph
Taylor Roberts
Caroline Roma
Alexis Ross
Robert Saddler
Sian Salsbury
Nicole Sanford
Megan Saunders
Hayley Schneider
Mallory Schweitzer
Larisa Sebina
Rebecca Shoshensky
Conor Simbeck
Kellie Soderlund
Ryan Stitt
Sarah Stowell
Janet Taggart
Benjamin Theimer
Stephanie Thomas
Debra Thrush
Rob Varner
Kathryn Vlchek
Loren Webb
Alan Willis
Board of Education
Johnna Fogarty
Jing Garcia
Kelly Gardner
Truman Garred
h.
John Lowe
Nonrenewal of Teachers for the 2010-11 Contract Year
Tyler Barnes
Ann Clement
James Cooke
Robert Davis
Rachelle Evans
Ann Robin Gaffney
j.
Teal Wilson
Kelsey Witkiewicz
Dana Zervas
Robyn Ziolkowski
Nonrenewal of OYO Administrative Employees for the 2010-11 Contract Year
Piper Hendricks
Kimberly Jiron
i.
Carin McCormick
Charles Miller
Dyan Moeller
Lawrence Moore
Christina Graziano
Darrell Green
Karen Hayward
Mary MacDougall
Jamie Main
Barbara Pavlovich
Brenda Satar
Jana Smith
Marianne Stockdale
Ellen Wood
Karen Wright
Terrianne Wright
Nonrenewal of Administrative Employees for the 2010-11 Contract Year
Roger Chow
3.
Non-Licensed Administrative and
Professional/Technical Personnel
a.
b.
Termination
1)
Gretchen Everhart 03-12-10
2)
Christine Zier
03-12-10
Analyst, Functional-Project Manager,
ITC
Analyst/Programmer-Project Manager,
Senior, ITC
Retirement
Rodney Weeks
c.
8:17 - 8:18
06-30-10
Chief Financial Officer, ESC 1
Nonrenewal of OYO Employees for the 2010-11 Contract Year
Lynley Agsam
Keith Bentzen
David Elisberg
Berry Jones
RECOMMENDATION: The Board approve the personnel actions.
F.
DIVISION OF INSTRUCTIONAL SERVICES
1.
Pickens Technical College Fee Update
10
Staff Responsible – Stuart
Board of Education
8:18 - 8:23
(Attachment IV-F-1)
The Board received a letter outlining in-state tuition fee increases at Pickens Technical
College.
RECOMMENDATION: The Board approve in-state tuition fee increases at Pickens
Technical College.
G.
DIVISION OF SUPPORT SERVICES
No Items
11
Board of Education Work
Board of Education
V – BOARD OF EDUCATION WORK
BOARD REPORTS
8:23 - 8:33
Concerns or Issues
1.
Budget Update
2.
2010-11 Board Agenda
BOARD SELF-MONITORING
8:33 - 8:43
12
Concluding Items
Board of Education
VI – CONCLUDING ITEMS
A.
OPPORTUNITY FOR AUDIENCE
B.
NEXT MEETING DATE
The next business meeting of the Board of Education will be held on April 20, 2010, at 5:00 p.m.
in the media center at Aurora Quest K-8, 17315 E. 2nd Avenue.
C.
ADJOURNMENT
13
Attachment IV-A-1
Superintendent Monitoring Report
Policy 3.3 – Financial Conditions and Activities
SUPERINTENDENT MONITORING REPORT
April 6, 2010 Consent Agenda
Governance Policy 3.3 – Financial Conditions and Activity
Policy 3.3 Summary
The Superintendent shall neither cause nor allow the development of fiscal jeopardy or a material
deviation of actual expenditures from Board priorities established in District Goals policies.
Interpretation of Policy 3.3
The Superintendent shall not cause or allow the District or any school chartered by the
District to expend more funds in any fund than have been received in the fiscal year to date
unless the debt, reserve and liquidity guidelines below are met.
District to indebt or obligate the organization in an amount greater than can be repaid by
certain, otherwise unencumbered revenues by the end of the fiscal year. For any fund,
have inadequate reserves, use any reserve other than intended, or use any Boarddesignated reserves.
- For the general fund, allow reserves to be less than 5% of its annual revenues.
District to incur a financially illiquid condition.
District to conduct inter-fund shifting in amounts greater than can be restored to a condition
of discrete fund balances by certain, otherwise unencumbered revenues within each fiscal
year.
District to receive, acquire, encumber, improve or dispose of real property. Maintenance
and replacement of building components are permitted improvements.
District to sell any significant portion of the organization’s assets.
District to achieve compliance with these provisions by endangering future capacity to
achieve District Goals.
The Superintendent shall cause the District to settle payroll, accounts and debts in a timely
manner.
The Superintendent shall cause the District to make tax payments and other government
ordered payments and filings timely and accurately.
The Superintendent shall cause the District to aggressively pursue receivables after a
reasonable grace period.
The Superintendent shall cause the District to establish prudent reserves for contingent
obligations.
BOE April 6, 2010 Monitoring Report on Policy 3.3
Page 1
Update on Compliance with Policy 3.3
During the 2009-10 school year, the District is in compliance with this policy.
Evidence of Compliance with Policy 3.8
Accreditation Report – Compliance – Budget, Accounting and Reporting
Bi-Monthly Interim Financial Report
C.R.S. 22-54-110(2)(a)
- Colorado Interest-Free Loans must be repaid to the State Treasurer by June 25. As
of March 26, 2010, the district has paid, in-full, the $17.5 million it borrowed this
year.
C.R.S. 22-44-113(1)
C.R.S. 22-44-115(1)
C.R.S. 22-44-204(3)
Comprehensive Annual Financial Report (CAFR) June 30 ,2009
District Policy DA – Fiscal Management Goals/Priority Objectives
- In accordance with District policy maintained 7.2 percent of total ordinary general
fund revenues. This is over the 5 percent required by District policy. This is well
above the 3 percent required by TABOR.
District Policy DB – Annual Budget
District Policy DBG – Budget Adoption
District Policy DFA/DFAA/DFA-R – Revenues from Investments/Use of Surplus Funds
District Policy DI – Fiscal Accounting and Reporting
District Policy DKA – Payroll Procedures/Schedules
District Policy DKC/DKC-R – Expense Authorization/Reimbursement
District Policy DKD/DKD-R – Reimbursement for Conferences-Administrators
District Policy DN/DN-R – School Properties Disposition
Financial Policies and Procedures Handbook - CDE
BOE April 6, 2010 Monitoring Report on Policy 3.3
Page 2
Attachment IV-D-1
Acceptance of NCLB Consolidate Program
Funds and Assurances
The Single Assurance Form for all Federal education programs administered by the Department
of Education has been updated effective May 12, 2005
One copy of the form must be duly executed by the President of the School Board and returned
to:
David Lyon
Grants Fiscal Management Services Unit
Colorado Department of Education
201 East Colfax Avenue
Denver, CO 80203
The revised assurance form replaces the one that was issued in 2002, and reflects changes
required by the reauthorization of the Individuals with Disabilities Education Act, as well as a few
additional assurances required under the No Child Left Behind Act. The specific additions are
noted in bold. They are 28, 29, and 30 of the General Assurances; the IDEA Assurance (33);
and 34q of the Title I Assurance.
All school districts, BOCES, State agencies, or other Federal program recipients must have the
revised form duly executed and on file with CDE before Federal funds will be released to the
grant recipient for 2005-06. This means, for example, if Title I funds have been signed over to a
BOCES, Single Assurance forms must be on file for the BOCES, as well as each district that
signed its funds over to the BOCES, before funds will begin to flow for the program. A copy of
the signed form must be kept on file at your central office for review upon request by independent
auditors, or State or Federal officials. You only need to return the two-page Single Assurance
Form to CDE. The attachments should be kept with the file copy of the form. Staff responsible
for grants administration or fiscal management should either have a copy of the document or be
informed of the location and contents of the document.
As before, you should put a check mark next to each program listed on the cover page for which
Federal funds are currently, or may be requested. Using the Single Assurance Form in this
manner alleviates the necessity of signing these assurances each time an application for Federal
funds is submitted. Instead, each application or award incorporates, by reference, the current
Single Assurance Form on file with CDE.
Please feel free to contact me at (303) 866-6836 if you have any questions.
SINGLE ASSURANCE FORM FOR
STATE ADMINISTERED FEDERAL EDUCATION PROGRAMS
In consideration of participating in any educational program for which federal funds are available
including, but not limited to, those programs checked below and any federal competitive grant
program administered by the Colorado Department of Education, and of receiving federal funds
to carry out any such program, the board of directors
Adams-Arapahoe 28J
of
X
School District
Board of Cooperative Services
State Agency
Other (specify)*
Non-profit*
by action at its meeting of _________________________, 20 , provides the attached
assurances to the Colorado Department of Education. * See next page
CHECK ALL THAT APPLY:
X
X
X
X
X
X
X
X
X
X
X
X
X
ATTACHMENT
PROGRAM
General – This applies to all recipients of Federal Grants.
A
Part B, Individuals with Disabilities Education Act (IDEA), 20 U.S.C. 1401.
B
Title I, Part A, No Child Left Behind Act of 2001 (NCLB), Improving Basic
C
Programs Operated by Local Educational Agencies, Elementary and
Secondary Education Act of 1965.
Title I, Part C, No Child Left Behind Act of 2001 (NCLB), Education of Migratory
D
Children, Elementary and Secondary Education Act of 1965.
Title I, Part H, No Child Left Behind Act of 2001 (NCLB), School Dropout
E
Prevention Initiative Grants, Elementary and Secondary Education Act of 1965.
Title II, Part A, No Child Left Behind Act of 2001 (NCLB), Teacher and Principal
F
Training and Recruiting Fund, Elementary and Secondary Education Act of
1965.
Title III, No Child Left Behind Act of 2001 (NCLB), English Language
G
Acquisition.
Title IV, Part A, No Child Left Behind Act of 2001 (NCLB), Safe and Drug Free
H
Schools and Communities, Elementary and Secondary Education Act of 1965.
Title IV, Part B, No Child Left Behind Act of 2001 (NCLB), 21st Century
I
Community Learning Center Grants, Elementary and Secondary Education Act
of 1965.
Title V, Part A, No Child Left Behind Act of 2001 (NCLB), Innovative Programs,
J
Elementary and Secondary Education Act of 1965.
Title V, Part B, No Child Left Behind Act of 2001 (NCLB), Public Charter
K
Schools, Elementary and Secondary Act of 1965.
Title VII, Subtitle B, Stewart B. McKinney Homeless Assistance Act.
L
Title II, Adult Education and Literacy, Workforce Investment Act of 1998.
M
2
This assurance form shall remain in effect for the duration of the programs it covers. The state
shall not require the submission or amendment of this assurance form unless required by
changes in federal or state law or by other significant change in circumstances affecting the
assurances contained herein.
Compliance with these assurances constitutes a condition of continued receipt of federal
financial assistance and is binding upon the district, administrative unit, BOCES or other entity,
its successors, transferees and assignees for the duration of the programs.
In the event of failure to comply with these assurances, it is understood that funds can be
terminated and the right to receive further assistance can be denied.
These are statutorily required assurances for the receipt of federal funds under the specifically
designated programs. In addition, recipients are required to fulfill all statutory, regulatory and
program plan requirements inherent in the application and approval process for each program.
Revised 4/05
Dated this _________ day of _________________, 20
.
_______________________________________________
Signature of President of Board
*If you checked non-profit or other, please complete the following information:
Name of Organization:
Address:
Phone Number:
Contact Person:
FEIN Number:
CDE Contact Person:
David Lyon, Supervisor
Grants Fiscal Management Services Unit
Colorado Department of Education
201 East Colfax Avenue
Denver, CO 80203
Telephone:
Fax:
E-Mail:
(303) 866-6836
(303) 866-6738
Lyon_D@cde.state.co.us
3
ATTACHMENT A
GENERAL ASSURANCES
1.
It will comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d through
2000d-4) and its implementing regulations (34 C.F.R. Part 100), and in accordance
therewith, no person shall, on the ground of race, color or national origin, be excluded
from participation in, be denied the benefits of, or be otherwise subjected to
discrimination under any program or activity for which the applicant receives federal
financial assistance.
2.
It will comply with Section 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C.
§794, and its implementing regulations (34 C.F.R. Part 104) which prohibit discrimination
on the basis of disability in programs and activities receiving federal financial assistance.
3.
It will comply with Title II of the Americans With Disabilities Act, 42 U.S.C. §12134, et
seq. and its implementing regulations (28 C.F.R. Part 35) which prohibit discrimination
on the basis of disability by public entities, or it will comply with Title III, 42 U.S.C.
§12181 et seq., and its implementing regulations (28 C.F.R. Part 36) which prohibit
discrimination on the basis of disability in public accommodations, whichever is
applicable.
4.
It will comply with Title IX of the Education Amendments of 1972, as amended, 20
U.S.C. §§1681-1683, and its implementing regulations (34 C.F.R. Part 106) which
prohibit discrimination on the basis of sex in education programs and activities receiving
federal financial assistance.
5.
It will comply with the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6101 et
seq., and its implementing regulations (45 C.F.R. Part 90) which prohibit discrimination
on the basis of age in programs or activities receiving federal financial assistance.
6.
That all contractors, subcontractors, sub grantees or others with whom it arranges to
provide services or benefits to its students or employees in connection with its education
programs or activities are not discriminating in violation of the above cited statutes,
regulations, guidelines and standards against those students or employees.
7.
Each program will be administered in accordance with all applicable statutes,
regulations, program plans and applications applicable to that program including but not
limited to provisions requiring supplementing not supplanting of non-federal funds and
maintenance of effort.
4
8.
The control of funds provided under each program and title to property acquired with
program funds will be in a public agency or in a nonprofit agency, institution,
organization or Indian tribe, if the law authorizing the program provides for assistance to
such entities and the public agency, nonprofit private agency, institution or organization,
or Indian tribe will administer the funds and property to the extent required by the
authorizing statutes.
9.
The applicant will use such fiscal control and fund accounting procedures as will ensure
proper disbursement of, and accounting for, federal funds paid to such applicant under
each such program.
10.
The applicant will adopt and use proper methods of administering each program,
including the enforcement of any obligations imposed by law on agencies, institutions,
organizations and other recipients responsible for carrying out each program; and the
correction of deficiencies in program operations that are identified through audits,
monitoring or evaluation.
11.
The applicant will cooperate in carrying out any evaluation of each such program
conducted by or for the State educational agency, the Secretary, or other Federal
officials.
12.
The applicant will submit such reports to the State educational agency (which shall make
reports available to the Governor) and the Secretary as the State educational agency
and Secretary may require to enable the State educational agency and the Secretary to
perform their duties under each such program; the applicant shall maintain such
records, provide such information, and afford such access to the records as the State
educational agency (after consultation with the Governor) or the Secretary may
reasonably require to carry out the State educational agency’s or the Secretary’s duties.
13.
Before the application was submitted, the applicant afforded a reasonable opportunity for
public comment on the application and has considered such comment.
14.
It will retain all records relating to a program for which federal funds are received for a
period of three years (for NCLB and Title II, Adult Education and Literacy, Workforce
Investment Act Programs) or five years (for all other programs) after the completion of
the activity for which the funds are used or until such time as all pending reviews or
audits have been completed and resolved.
15.
It has adopted appropriate procedures to implement the terms of the Family Educational
Rights and Privacy Act of 1974, 20 U.S.C. §1232g and its regulations (34 C.F.R. Part
99).
16.
None of the funds expended under any program will be used to acquire equipment
(including computer software) in any instance in which such acquisition results in a direct
financial benefit to any organization representing the interests of the purchasing entity or
its employees or any affiliate of such an organization.
5
17.
It shall repay all funds determined to be due to the federal government as a result of a
disallowance decision in a manner deemed to be reasonable by the state or the federal
government.
18.
To the extent authorized by law, it shall indemnify, save and hold harmless the State, its
employees and agents, against any and all claims, damages, liability and court awards
including costs, expenses and attorneys fees incurred as a result of any act or omission
by it, or its employees, agents, subcontractors or assignees in its operation of the
programs.
The local educational agency is in compliance with the State Law requiring:
19.
20.
21.
a)
the expulsion from school for a period of not less than one year a student who is
determined to have brought a firearm to a school, or to have possessed a firearm
at school, under its jurisdiction, except such State law shall allow its chief
administering officer to modify such expulsion requirement for a student on a
case-by-case basis, if such modification is in writing. For the purpose of this
section, the term ‘firearm’ has the same meaning given such term in section
921(a) of title 18, United States Code.
b)
a record to be created which describes the circumstances surrounding any
expulsions imposed under the policy required by subsection (a) includingi)
the name of the school concerned;
ii)
the number of students expelled from such school; and
iii)
the types of firearms concerned;
c)
referral to the criminal justice or juvenile delinquency system of any student who
brings a firearm or weapon to school; and
d)
with regard to the expulsion of children with disabilities who are eligible for special
education and related services under the Individuals with Disabilities Education
Act, 20 U.S.C. §1400 et seq., the local education agency assures that, prior
to
expelling any such child, it will comply with the relevant disciplinary
procedures
set forth in §1415 (k) of that Act and its implementing regulations (34 C.F.R. Part
300).
No smoking will occur within any indoor facility owned or leased or contracted for and
utilized by it for provision of routine or regular kindergarten, elementary, or secondary
education, library services, health care or day care or early childhood development
services to children.
It will make reports to the State Board of Education, the Colorado Department of
Education, or the United States Secretary of Education as may reasonably be necessary
to enable those parties to perform their duties.
6
22.
It will provide reasonable opportunities for the participation by teachers, parents and
other interested agencies, organizations, and individuals in the planning for and
operation of each program.
23.
Any application, evaluation, periodic program plan or report relating to each program will
be made readily available to parents and other members of the general public.
24.
That in the case of any project involving construction:
a)
the project is not inconsistent with overall state plans for the construction of
school facilities, and
b)
in developing plans for construction, due consideration will be given to excellence
of architecture and design and to compliance with standards prescribed by the
Secretary of Education under Section 504 of the Rehabilitation Act of 1973 (29
U.S.C. 794) and the Americans With Disabilities Act (42 U.S.C. 12201) in order to
ensure that facilities constructed with the use of federal funds are accessible to
and usable by disabled individuals.
25.
It has adopted effective procedures for acquiring and disseminating to teachers and
administrators participating in each program, significant information from educational
research, demonstrations, and similar projects, and for adopting, where appropriate,
promising educational practices developed through such projects.
26.
Local education agencies serving homeless children assure that:
a)
policies to remove barriers to the enrollment and retention of homeless children
and youth are developed, reviewed, and revised; and
b)
policies and practices to ensure that homeless children and youth are not isolated
or stigmatized are adopted.
27.
Local education agencies with charter schools assure that each charter school receives
the charter school’s commensurate share of Federal funds that are allocated by formula, and
that this is done:
a)
not later than five months after the charter school first opens, notwithstanding the
fact that the identity and characteristics of the students enrolling in the charter
school are not fully and completely determined until the charter school actually
opens; and
b)
every charter school expanding its enrollment in any subsequent year of
operation receives the Federal funding for which the charter school is eligible not
later than five months after such expansion.
7
28.
The local education agency will provide, on a request made by military recruiters
or an institution of higher education, access to secondary school students’
names, addresses, and telephone listings.
29.
A student who is attending a persistently dangerous public elementary or
secondary school, or who becomes a victim of a violent criminal offense while in
or on the grounds of a public elementary or secondary school, will be allowed to
attend a safe public elementary or secondary school within the local educational
agency, including a public charter school.
30.
The local educational agency will not deny equal access or a fair opportunity to
meet, or will not discriminate against, any group officially affiliated with the Boy
Scouts of America, or any other youth group listed in Title 36 of the United States
Code (as a patriotic society), that wishes to conduct a meeting within the LEAs
designated open forum or limited public forum. This includes not denying such
access or opportunity, or discriminating for reasons based on the membership or
leadership criteria or oath of allegiance to God and country of the Boy Scouts of
America or of the youth groups listed in Title 36 of the United States Code (as a
patriotic society).
31.
That no federal appropriated funds have been paid or will be paid, by or on behalf of the
recipient, to any person for influencing or attempting to influence an officer or employee
of an agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with the making of any federal grant,
the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any federal grant or cooperative agreement.
a)
If any funds other than federal appropriated funds have been paid or will be paid
to any person for influencing or attempting to influence an officer or employee of
any agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with a federal grant or
cooperative agreement the recipient shall complete and submit Standard Form LLL "Disclosure Form to Report Lobbying" in accordance with its instructions
along with the sub grant application, contract or cooperative agreement to which
the disclosure applies.
b)
The recipient shall require that the language of this certification be included in the
award documents for all sub awards at all tiers (including sub grants, contracts
under grants and cooperative agreements, and subcontracts) and all subrecipients shall certify and disclose accordingly.
NOTE: Any recipient that fails to file the required certification shall be subject to a civil
penalty of not less than $10,000 and not more than $100,000 for each such failure.
8
32.
The prospective lower tier participant certifies, by submission of this assurance form and
by incorporating this form by reference in each of its applications for federal funds, that
neither it nor its principals are presently debarred, suspended, proposed for debarment,
declared ineligible, or voluntarily excluded from participation in any transaction by any
federal department or agency. If the certification is not true for any particular application
for funds, an explanation shall be attached to the particular application in question.
a)
By signing and submitting a proposal, the prospective lower tier participant is
stating that it is neither debarred nor suspended.
b)
This certification is a material representation of fact upon which reliance was
placed when this certification was signed. If it is later determined that the
prospective lower tier participant knowingly rendered an erroneous certification, in
addition to other remedies available to the Federal Government, the department
and/or agency with which this transaction originated may pursue available
remedies, including suspension or debarment from federal funds participation.
c)
The prospective lower tier participant shall provide immediate written notice to the
organization to which a proposal is submitted if at any time the prospective lower
tier participant learns that its certification was erroneous when submitted or has
become erroneous by reason of changed circumstances.
d)
The terms "covered transaction," "debarred," "suspended," ineligible," "lower tier
transaction," "participant," "person," "primary covered transaction," "principal,"
"proposal," and "voluntarily excluded," as used in this certification, have the
meanings set out in the Definition and Coverage sections of rules implementing
Executive Order 12549.
e)
The prospective lower tier participant agrees by submitting a proposal that,
should a covered transaction be entered into, it shall not knowingly enter into any
lower tier covered transaction with a person who is debarred, suspended,
declared ineligible, or voluntarily excluded from participation in a covered
transaction, unless authorized by the department or agency with which this
transaction originated.
f)
The prospective lower tier participant further agrees by submitting a proposal that
it will include the two-paragraph "CERTIFYING STATEMENT" required by
regulation without modification, in all lower tier covered transactions and in all
solicitations for lower tier transactions.
g)
A participant in a covered transaction may rely upon a certification of a
prospective participant in a lower tier covered transaction that is not debarred,
suspended, ineligible, or voluntarily excluded from the covered transaction,
unless it knows that the certification is erroneous. A participant may decide the
method and frequency by which it determines the eligibility of its principals. Each
participant may, but is not required to, check the non-procurement List.
Nothing contained in the foregoing shall be construed to require establishment of
h)
9
a system of records in order to render in good faith the certification required. The
knowledge and information of a participant is not required to exceed that which is
normally possessed by a prudent person in the ordinary course of business
dealings.
i)
If a participant in a covered transaction knowingly enters into a lower tier covered
transaction with a person who is suspended, debarred, ineligible, or voluntarily
excluded from participation in this transaction, in addition to other remedies
available to the Federal Government, the department or agency with which this
transaction originated may pursue available remedies, including suspension
and/or debarment.
DEFINITIONS:
Lower Tier Participant - Any organization (such as a school district or university) or
person receiving a grant or contract under an application for funds. This also includes
subsequent sub grants and subcontracts.
Covered Transaction - The act of applying for federal funds or submitting a proposal for
federal funds.
Lower Tier Transaction - The making of a (1) sub grant to another entity or person or (2)
procurement contract by a Lower Tier Participant to some other entity or person for
goods or services, regardless of type, expected to equal or exceed a cumulative value of
$25,000.
Principals - An administration head, key project/grant management person, officer,
director, within the Lower Tier Participant's organization or a sub organization contracted
with (i.e., superintendent and key person in the school district who will exert control or
management influence over this project. At a university, it would be the president and
principal investigator.)
[SOURCES: 20 U.S.C. §1232e; 20 U.S.C. §1232f; 20 U.S.C. §1232g; 20 U.S.C. §1234a;
20 U.S.C. §1415 (k); 20 U.S.C.§7301; 20 U.S.C. §§ 8856 and 8921; 31 U.S.C. 1352; 34 C.F.R.
Part 76; 34 C.F.R. Part 80 and 34 C.F.R. Part 300; EXECUTIVE ORDER 12549, 34 C.F.R. Part
85]
10
ATTACHMENT B
PART B, INDIVIDUALS WITH DISABILITIES EDUCATION ACT (IDEA)
In addition to the assurances contained in Attachment A, the following assurances apply
specifically to all programs operated pursuant to Part B of the Individuals with Disabilities
Education Act (IDEA), 20 U.S.C. §1400 et seq.
33.
The recipient assures that it has developed a special education comprehensive
plan which provides assurances to the Colorado Department of Education that the
recipient meets each of the following conditions:
a)
The recipient, in providing for the education of all children with disabilities
for whom it is responsible,1 has in effect policies, procedures and programs
that are consistent with the State of Colorado’s policies and procedures
established under 20 U.S.C. §1412, including policies and procedures which
provide as follows:
i)
A free appropriate public education is available to all children with
disabilities between the ages of 3 and 21, inclusive, including
children with disabilities who have been suspended or expelled
from school, except as is otherwise provided for in 20 U.S.C. §1412
(a)(1)(B) – (C);
ii)
The recipient has established a goal of providing full educational
opportunity to all children with disabilities and a detailed timetable
for accomplishing that goal;
iii)
All children with disabilities are identified, located and evaluated.
Such children, regardless of the severity of their disabilities and
who are in need of special education and related services, include
those who are homeless, those who are in the legal custody of the
State, its divisions or subdivisions, and those who are attending
private schools. Programs for children with disabilities will include
the development and implementation of a practical method to
determine which children with disabilities are currently receiving
needed special education services;
iv)
An individualized education program is developed, reviewed, and
revised for each child with a disability in accordance with 20 U.S.C.
§1414 (d);
1 The responsibilities of special education administrative units, state operated programs and eligible facilities
are established by the Exceptional Children’s Educational Act, Colo. Rev. Stat. § 22-20-101 et seq. and its
implementing rules, 1 CCR 301-8.
11
v)
To the maximum extent appropriate, children with disabilities,
including children in public school or who have been placed by a
public agency in private institutions or other care facilities, are
educated in the least restrictive environment pursuant to 20 U.S.C.
§ 1412 (a)(5);
vi)
Children with disabilities and their parents are afforded the
procedural safeguards required by 20 U.S.C. §§ 1415 and 1412
(a)(6)(B), including procedures related to: parental access to
records; the appointment of an educational surrogate parent for the
child; written prior notice and other notices required by law;
mediation; due process complaints; impartial due process hearings
and appeals; disciplinary removals; transfer of rights at age of
majority; and testing and evaluation materials used for purposes of
evaluation and placement of children with disabilities for special
education services;
vii)
Children with disabilities are evaluated in accordance with 20 U.S.C
§1414 (a) through (c);
viii)
The confidentiality of any personally identifiable data, information,
and records collected or maintained by the recipient under Part B
programs is protected;
ix)
Children participating in early intervention programs assisted
under Part C of the IDEA and who will participate in preschool
programs assisted under Part B of the IDEA will experience a
smooth and effective transition to those preschool programs
pursuant to in accordance with 20 U.S.C. §1412(a)(9);
x)
With regard to children with disabilities enrolled in private school
under parent choice, the recipient will comply with the
requirements established by 20 U.S.C. § 1412(a)(10)(A). The control
of funds provided under Part B to serve private school students
with disabilities and title to materials, equipment and property
derived from such funds to serve such children shall be in the
recipient for the uses and purposes provided in Part B. The
recipient will administer such funds and property;
xi)
With regard to children with disabilities placed in, or referred to
private schools by public agencies, the recipient will comply with
20 U.S.C.
§1412(a)(10)(B);
12
b)
xii)
Personnel necessary to carry out the obligations established under
Part B of the IDEA are appropriately and adequately prepared,
trained and qualified pursuant to 20 U.S.C. §1412(a)(14) and are
subject to the requirements of § 2122 of the Elementary and
Secondary Education Act of 1965;
xiii)
All children with disabilities are included in general State and
district-wide assessments programs in accordance with 20 U.S.C. §
612 (a) (16);
xiv)
Suspension and expulsion data are reported to the Colorado
Department of Education according to the guidelines and timelines
established by the Department, including data disaggregated by
race and ethnicity; and
xv)
Documents relating to the eligibility of the recipient for Part B funds
are made available to parents of children with disabilities and to the
general public.
Payments received under Part B of the IDEA are expended in accordance
with 20 U.S.C. §1413(a)(2)(A), including requirements that such funds:
i)
are used to pay the excess costs of providing special education and
related services;
ii)
are used to supplement State, local, and other federal funds and not
to supplant such funds;
iii)
are not used, except as is otherwise provided for in 20 U.S.C.
§1413(a)(2)(B) through (C), to reduce the level of expenditures for the
education of children with disabilities made by the recipient from
local funds below the level of those expenditures for the preceding
fiscal year; and
iv)
are not commingled with State funds except as is otherwise provided
for in 20 U.S.C. § 1413(a)(4).
13
c)
The recipient assures that, with respect to its charter schools, if any, and
their students with disabilities:
i)
ii)
d)
Children with disabilities attending the recipient’s charter schools
are served in the same manner as the recipient serves children with
disabilities in its other schools, including providing supplementary
aids and services on site at the charter school to the same extent to
which the recipient has a policy or practice of providing such
services on the site to its other public schools;
Funds received under Part B of IDEA are provided:
•
to the recipient’s charter schools on the same basis
as it provides funds to its other public schools,
including proportional distribution based on relative
enrollment of children with disabilities; and
•
at the same time as the recipient distributes other
federal funds to its other public schools, consistent
with the Colorado Charter Schools Act and
Attachment A, Paragraph 28.
The recipient will cooperate with the efforts of the Secretary of the U. S.
Department of Education to ensure linkage of records pertaining to migratory
children with disabilities for purposes of electronically exchanging, among
the States, health and educational information regarding such children.
[SOURCE: 20 U.S.C. §§1401, 1412, 1413, 1414 and 1415]
14
ATTACHMENT C
TITLE I, PART A, NO CHILD LEFT BEHIND ACT OF 2001 (NCLB)
In addition to the assurances contained in Attachment A, the following assurances specifically
apply to all programs operated pursuant to Title I, Part A of the NCLB and the recipient hereby
assures that it will undertake to do the following in the implementation of its Title I programs:
34.
The LEA shall:
a)
inform eligible schools and parents of schoolwide project authority and the ability
of such schools to consolidate funds from Federal, State, and local sources;
b)
provide technical assistance and support to school wide programs;
c)
work in consultation with schools as the schools develop the schools' plans
pursuant to section 1114 and assist schools as the schools implement such
plans or undertake activities pursuant to section 1115 so that each school can
make adequate yearly progress toward meeting the state student academic
achievement standards;
d)
fulfill such agency’s school improvement responsibilities under section 1116,
including taking actions under paragraphs (7) and (8) of section 1116(b);
e)
provide services to eligible children attending private elementary schools and
secondary schools in accordance with section 1120, and timely and meaningful
consultation with private school officials regarding such services;
f)
take into account the experience of model programs for the educationally
disadvantaged, and the findings of relevant scientifically based research
indicating that services may be most effective if focused on students in the
earliest grades at schools that receive funds under this part;
g)
in the case of a local educational agency that chooses to use funds under this
part to provide early childhood development services to low-income children
below the age of compulsory school attendance, ensure that such services
comply with the performance standards established under section 641A(a) of the
Head Start Act;
h)
work in consultation with schools as the schools develop and implement their
plans or activities under sections 1118 and 1119;
i)
comply with the requirements of section 1119 regarding the qualifications of
teachers and paraprofessionals and professional development;
15
j)
inform eligible schools of the local educational agency’s authority to obtain
waivers on the school’s behalf under title IX and, if the State is an Ed-Flex
Partnership State, to obtain waivers under the Education Flexibility Partnership
Act of 1999;
k)
coordinate and collaborate, to the extent feasible and necessary as determined
by the local educational agency, with the State educational agency and other
agencies providing services to children, youth and families with respect to a
school in school improvement, corrective action, or restructuring under section
1115 if such a school requests assistance from the local educational agency in
addressing major factors that have significantly affected student achievement at
the school;
l)
ensure, through incentives for voluntary transfers, the provision of professional
development, recruitment programs, or other effective strategies, that low-income
students and minority students are not taught at higher rates than other students
by unqualified, out-of-field, or inexperienced teachers;
m)
use the results of the student academic assessments required under section
1111(b)(3), and other measures or indicators available to the agency, to review
annually the progress of each school served by the agency and receiving funds
under this part to determine whether all of the schools are making the progress
necessary to ensure that all students will meet the State’s proficient level of
achievement on the State academic assessments described in section 1111(b)(3)
within 12 years from the end of the 2001-2002 school year;
n)
ensure that the results from the academic assessments required under section
1111(b)(3) will be provided to parents and teachers as soon as is practicably
possible after the test is taken, in an understandable and uniform format and, to
the extent practicable, provided in a language that the parents can understand;
o)
assist each school served by the agency and assisted under this part in
developing or identifying examples of high-quality, effective curricula consistent
with section 1111(b)(8)(D);
p)
establish and implement an agency-wide salary scale, a policy to ensure
equivalence among schools in teachers, administrators, and other staff, and a
policy to ensure equivalence among schools in the provision of curriculum
materials and instructional supplies; and
q)
participate, if selected, in the State National Assessment of Educational
Progress in fourth and eighth grade reading and mathematics carried out
under Section 411(b)(2) of the National Education Statistics Act of 1994.
[SOURCE: 20 U.S.C. 6314, 6315, 6317, 6321, and 6322.]
16
ATTACHMENT D
TITLE I, PART C, NCLB – EDUCATION OF MIGRATORY CHILDREN
specifically to all programs operated pursuant to Title I, Part C, NCLB, Education of Migratory
Children:
35.
Funds received under this part will be used only:
a)
for programs and projects, including the acquisition of equipment, in accordance
with section 1306; and
b)
to coordinate such programs and projects with similar programs and projects
within the State and in other States, as well as with other Federal programs that
can benefit migratory children and their families.
36.
Such programs and projects will be carried out in a manner consistent with the
objectives of section 1114, subsections (b) and (d) of section 1115, subsections (b) and
(c) of section 1120A, and Part I.
37.
In the planning and operation of programs and projects at the local entity level, there is
consultation with parent advisory councils for programs of 1 school year in duration, and
that all such programs and projects are carried out:
a)
in a manner that provides for the same parental involvement as is required for
programs and projects under section 1118, unless extraordinary circumstances
make such provision impractical; and
b)
in a format and language understandable to the parents.
38.
In planning and carrying out such programs and projects, there has been, and will be,
adequate provision for addressing the unmet education needs of preschool migratory
children.
39.
The effectiveness of such programs and projects will be determined, where feasible,
using the same approaches and standards that will be used to assess the performance
of students, schools, and local educational agencies under part A.
40.
To the extent feasible, such programs and projects will provide for:
a)
advocacy and outreach activities for migratory children and their families,
including informing such children and families of, or helping such children and
families gain access to, other education, health, nutrition, and social services;
b)
professional development programs, including mentoring, for teachers and other
program personnel;
17
41.
c)
family literacy programs, including such programs that use models developed
under Even Start;
d)
integration of information technology into educational and related programs; and
e)
programs to facilitate the transition of secondary school students to
postsecondary education or employment.
The entity will assist CDE in determining the number of migratory children under
paragraphs (1)(A) and (2)(B)(1) of section 1303(a), through such procedures as CDE
may require.
18
ATTACHMENT E
TITLE I, PART H, SUBPART 2, NCLB, SCHOOL DROPOUT PREVENTION INITIATIVE
specifically to all programs operated pursuant to Title I, Part H, Subpart 2, NCLB, School
Dropout Prevention Initiative programs:
42.
Funds provided under this subpart will supplement, and not supplant, other State and
local funds available for school dropout prevention and reentry programs.
43.
The local educational agency is committed to providing ongoing operational support for
such schools to address the problem of school dropouts for a period of 5 years.
44.
The local educational agency will support the plan, including:
a)
provision of release time for teacher training;
b)
efforts to coordinate activities for secondary schools and the middle schools that
feed students into those secondary schools; and
c)
encouraging other schools served by the local educational agency to participate
in the plan.
19
ATTACHMENT F
TITLE II, PART A, NCLB, TEACHER AND PRINCIPAL TRAINING AND RECRUITING
apply to all programs operated pursuant to the Title IIA, NCLB, Teacher and Principal Training
and Recruiting Fund:
45.
The local educational agency will target funds to schools within the jurisdiction of the
local educational agency that – (A) have the lowest proportion of highly qualified
teachers; (B) have the largest average class size; or (C) are identified for school
improvement under section 1116(b).
46.
The local educational agency will comply with section 9501 (regarding participation by
private school children and teachers).
[SOURCE: 20 U.S.C. 6648 and 8893]
20
ATTACHMENT G
TITLE III, NCLB
ENGLISH LANGUAGE ACQUISITION AND LANGUAGE ENHANCEMENT
specifically to all programs operated pursuant to Title III, Part A, Subpart I, NCLB, English
Language Acquisition and Language Enhancement programs:
47.
The eligible entity assures that it:
a)
is complying with section 3302 of NCLB;
b)
annually, will assess the English proficiency of all children with limited English
proficiency participating in programs funded under this part;
c)
has based its proposed plan on scientifically based research on teaching
limited English proficient children;
d)
will ensure that the programs will enable children to speak, read, write, and
comprehend the English language and meet challenging State academic
content and student achievement standards;
e)
is not in violation of any State law, including State constitutional law, regarding
the education of limited English proficient children, consistent with section
3126 and 3127 (NCLB);
f)
consulted with teachers, researchers, school administrators, and parents, and,
if appropriate, with education-related community groups and nonprofit
organizations and institutions of higher education in developing such plan; and
g)
all teachers in language instruction educational programs for limited English
proficient children funded under Title III, Part A are fluent in English.
21
TITLE III, PART B, SUBPART 4, NCLB, EMERGENCY IMMIGRANT EDUCATION
PROGRAM
In addition to the assurances contained in Attachment A, the following assurances
apply specifically to all programs operated pursuant to Title III, Part B, Subpart 4,
NCLB, Emergency Immigrant Education Program.
48. Funds received under this part will be used to pay for enhanced instructional
opportunities for immigrant children and youth, which may include:
a) family literacy, parent outreach, and parental training activities
b) support of personnel, including teacher aides to provide services to immigrant
children and youth
c) tutorials, mentoring, and academic or career counseling
d) identification and acquisition of curricular materials, educational software, and
technologies
e) provision of basic instructional services directly attributable to the presence of
immigrant children and youth, including payment of additional classroom
su0pplies, transportation, or other costs directly attributable to such additional
basic services, and
f) other such activities, as authorized.
[Source: ESEA SEC. 3247]
22
ATTACHMENT H
TITLE IV, PART A, NCLB, SAFE AND DRUG FREE SCHOOLS AND COMMUNITIES
apply to all programs operated pursuant to the Safe and Drug-Free Schools and Communities
Act, Title IVA of NCLB and the recipient hereby assures that:
49.
The activities or programs to be funded comply with the principles of effectiveness
described in section 4115(a) and foster a safe and drug-free learning environment that
supports academic achievement.
50.
The applicant has, or the schools to be served have, a plan for keeping schools safe and
drug-free that includes:
a)
appropriate and effective school discipline policies that prohibit disorderly
conduct, the illegal possession of weapons, and the illegal use, possession,
distribution, and sale of tobacco, alcohol and other drugs by students;
b)
security procedures at school and while students are on the way to and from
school;
c)
prevention activities that are designed to create and maintain safe, disciplined,
and drug-free environments;
d)
a crisis management plan for responding to violent or traumatic incidents on
school grounds; and
e)
51.
a code of conduct policy for all students that clearly states the responsibilities of
students, teachers, and administrators in maintaining a classroom environment
that:
i)
allows a teacher to communicate effectively with all students in the class;
ii)
allows all students in the class to learn;
iii)
has consequences that are fair and developmentally appropriate;
iv)
considers the student and the circumstances of the situations; and
v)
is enforced accordingly.
The application and any waiver request under section 4115(a)(3) will be available for
public review after submission of the application.
23
52.
Such other assurances, goals, and objectives identified through scientifically based
research that the State may reasonably require in accordance with the purpose of this
part.
[SOURCE: 20 U.S.C. 7113, 7115, and 7116]
24
ST
TITLE IV, PART B, NCLB, 21
ATTACHMENT I
CENTURY COMMUNITY LEARNING CENTER GRANTS
specifically to all programs operated pursuant to Title IV, Part B, NCLB, 21st Century
Community Learning Center Grants:
53.
The program will take place in a safe and easily accessible facility.
53.
The proposed program was developed, and will be carried out, in active collaboration with
the schools the students attend.
54.
The program will primarily target students who attend schools eligible for school wide
programs under section 1114 and the families of such students.
55.
Funds under this part will be used to increase the level of State, local, and other nonFederal funds that would, in the absence of funds under this part, be made available for
programs and activities authorized under this part, and in no case supplant Federal,
State, local, or non-Federal funds.
56.
The community will be given notice of an intent to submit an application and that the
application and any waiver request will be available for public review after submission of
the application.
25
ATTACHMENT J
TITLE V, PART A, NCLB, INNOVATIVE PROGRAMS
specifically to all programs operated pursuant to Title V, Part A, NCLB:
58.
The local educational agency will comply with this part, including the provisions of
section 5142 concerning the participation of children enrolled in private nonprofit
schools.
59.
Programs carried out under this part will be evaluated annually; the evaluation will be
used to make decisions about appropriate changes in programs for the subsequent
year; the evaluation will describe how assistance under this part affected student
academic achievement and will include, at a minimum, information and data on the use
of funds, the types of services furnished, and the students served under this part; and
the evaluation will be submitted to the State educational agency at the time and in the
manner requested by the State educational agency.
60.
In the design, planning and implementation of programs, it will provide for systemic
consultation with parent of children attending elementary and secondary schools in the
areas served, with teachers and administrative personnel in such schools, and with other
groups as may be appropriate.
[SOURCE: 20 U.S.C. 7353, 20 U.S.C. 7372 ]
26
ATTACHMENT K
TITLE V, PART B, NCLB, PUBLIC CHARTER SCHOOLS
apply to all programs operated pursuant to Title V, Part B, NCLB, Public Charter School Grant
Program:
61.
The eligible applicant will annually provide the Secretary and the Colorado Department
of Education such information as may be required to determine if the charter school is
making satisfactory progress toward achieving objectives.
62.
The applicant will cooperate with the Secretary and the Colorado Department of
Education in evaluating the program assisted under this subpart.
[SOURCE: 20 USC 8062 and 8063]
27
ATTACHMENT L
TITLE VII, SUBTITLE B, STEWART MCKINNEY HOMELESS ASSISTANCE
apply to all local educational agencies, pursuant to Title VII, Subpart B of the Stewart B.
McKinney Homeless Assistance Act, as amended:
63.
It will adopt policies and practices to ensure that homeless children and youths are not
stigmatized or segregated on the basis of their status as homeless.
64.
It will designate an appropriate staff person, who may also be a coordinator for other
Federal programs, as a local educational agency liaison for homeless children and
youths.
65.
It will adopt policies and practices to ensure that transportation is provided, at the
request of the parent or guardian (or in the case of an unaccompanied youth, the
liaison), to and from the school of origin, in accordance with the following, as applicable:
a)
If the homeless child or youth continues to live in the area served by the local
educational agency in which the school of origin is located, the child’s or youth’s
transportation to and from the school of origin shall be provided or arranged by
the local educational agency in which the school of origin is located.
b)
If the homeless child’s or youth’s living arrangements in the area served by the
local educational agency of origin terminate and the child or youth, though
continuing his or her education in the school of origin, begins living in an area
served by another local educational agency, the local educational agency of
origin and the local educational agency in which the homeless child or youth is
living shall agree upon a method to apportion the responsibility and costs for
providing the child with transportation to and from the school of origin. If the local
educational agencies are unable to agree upon such method, the responsibility
and costs for transportation shall be shared equally.
[SOURCE: 42 U.S.C. 11431, 11432, and 11433]
28
ATTACHMENT M
TITLE II, ADULT EDUCATION AND LITERACY WORFORCE INVESTMENT ACT, 1998
specifically to all programs operated pursuant to Title II of the Adult Education and Literacy
Workforce Investment Act of 1998:
66.
The funds received under this subtitle will not be expended for any purpose other than
for activities under this subtitle.
67.
The entity will provide a description of how funds awarded under this subtitle will be
spent.
68. The entity will provide a description of any cooperative arrangements the eligible provider
has with any other agencies, institutions, or organizations for the delivery of adult
education and literacy activities.
29
Attachment IV-F-1
Pickens Technical College Fee Update

to view the April 6 agenda as a

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