Table of Contents - Florida Youth Soccer Association

Transcription

Table of Contents
Introduction .................................................................................................................................................. 3
Logging into your Account ............................................................................................................................ 6
The Confidentiality Agreement..................................................................................................................... 8
Agent of Record .......................................................................................................................................... 10
Sub-User Account Setup ............................................................................................................................. 10
Players ......................................................................................................................................................... 16
Modifying Player and Team Information after an Upload .......................................................................... 19
Preparing an Excel Spreadsheet for Import ................................................................................................ 21
Creating Coach and or Team Official Accounts........................................................................................... 31
Emailing Coaches, Team Officials and Teams ............................................................................................. 33
Emailing Existing Coaches, Managers and Teams ...................................................................................... 35
Risk Management ....................................................................................................................................... 40
Keeping Track of Risk Management Progress ............................................................................................. 43
Creating Teams ........................................................................................................................................... 44
Manually Placing Players on a Team........................................................................................................... 47
Player Lookup (History)............................................................................................................................... 53
Registering Players with FYSA ..................................................................................................................... 54
Your FYSA Registration Invoices ................................................................................................................. 60
Setting Up the Registrar Account ............................................................................................................... 61
Rosters and Player Passes, Getting Started ................................................................................................ 64
Submitting Teams to the Registrar for Official Rostering and Carding....................................................... 66
Creating (“Freezing”) Rosters ..................................................................................................................... 69
Competitive Team Registration and Age Verification ................................................................................ 78
© GotSoccer, LLC. This document is the property of GotSoccer, LLC and may be sent or reproduced
for any registered user of our software. This document may not be copied or transmitted to nonregistered persons without the written permission of GotSoccer, LLC 2000 Strand St Neptune
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Player ID Cards ............................................................................................................................................ 87
Coach, Assistant Coach, and Team Manager Cards .................................................................................... 91
Finding Roster and ID Cards in the Club, Association or Team Account .................................................... 93
Modifying Rosters (Add, Release, and Transfer) ........................................................................................ 96
Releasing Players................................................................................................................................... 100
Transferring Players .............................................................................................................................. 101
Secondary Players ..................................................................................................................................... 105
Submitting Teams to the League/State for Registration .......................................................................... 108
Fields and Facilities ................................................................................................................................... 113
Scheduling Tasks ....................................................................................................................................... 117
Finding Official Documents, Schedules and Game Cards in a Team Account .......................................... 119
Rosters and ID Cards (if available) ............................................................................................................ 121
Event Schedules, Game Cards, and Game Reports................................................................................... 122
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Introduction
June 30, 2011
This manual is version 2. It contains documents describing most all functionality. If you follow the
manual you will be able to set up your account, manipulate your player, coach, manager and team
list, register player with FYSA and generate documents. Integrated risk management tools are also
available and documents provided.
GotSoccer
GotSoccer is now the software provider for FYSA. There will be several modifications in how your teams
access roster, player pass and certain coach documents and passes. The process should be easier for the
teams and leagues as all information will be stored online and accessible to the state, league, club and
team 24/7.
Our basic club account will be provided free of charge. It will allow you to create teams and roster
players and coaches. If you are interested in an online player’s registration (club sign-up) system, please
contact Karen@gotsport.com. Our rate is $3 per unique player per year, not per registration. There are
no setup fees and our communication, team building and billing modules will allow you to significantly
reduce the time and cost of maintaining player information and billing records.
The process of registering with FYSA, obtaining roster and player pass documents will be different than
in the past. Certain aspects will be easier, but GotSoccer has a two step process where as the current
“Upload” does both registration and official documents in one step.
Our system does much more, it allows for integrated risk management, email communication and real
time updating of information. Our system has integrated scheduling, which has been offered to FYSA’s
member leagues.
Language is always difficult as terms can mean different things in different parts of the country. We
would like to define a few specific terms used in GotSoccer and how they differ from FYSA vernacular.

“Upload” (Old FYSA) the process of officially registering players with FYSA and the simultaneous
generation of official documents (passes and rosters).
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







“Upload” (New GotSoccer) the importing of players, teams and or coaches into the GotSoccer
database.
“Affiliate” FYSA member
“Club” FYSA members responsible for signing up players, creating teams and paying FYSA
membership / player fees
“Team” (Old FYSA) a number designating a team for a single season
“Team” (GotSoccer) an account that never ends. It holds player, coach and event history.
“Register” officially declaring players to FYSA for insurance and rostering purposes.
“Freeze” (FYSA) the date after which NCS rosters cannot be modified.
“Freeze” (GotSoccer) The process of taking a snapshot of the current player list to generate an
official roster. This is now “Generate” in many places
Clubs will need to understand:
1)
2)
3)
4)
5)
6)
7)
8)
9)
10)
11)
how to access the basic account
how to add players manually or via an import from a csv file
How to look-up players
How to create teams
How to create manager and coach accounts and the risk management process
How to set team, coach, and player levels as per FYSA guidelines (Rec, competitive, tops…)
How to use registration events to organize teams for rostering / pass generation.
How to move teams to the registrar area for official roster and pass generation.
How to modify rosters
How to send team login information to managers and coaches.
Where to find registration billing information
In order to comply with FYSA’s registration policies, rostering, and pass printing regulations, you will
have to create or upload all player, team and coach information into your GotSoccer basic club account.
The basic account allows you to:
1) Import players and teams from a CSV file. A CSV file can be created from any Excel worksheet.
2) Enter Coaches, managers and team officials and place them on teams
3) Submit teams to the state for registration and rostering purposes.
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It does not:
1) Permit you to email players.
2) Register players online through our software.
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Logging into your Account
Log into the GotSoccer system as a Director.
Go to www.gotsoccer.com
Click on Log In.
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Select Organizations and click Login
Enter your username and password and click login. If you do not have a user name or password, contact
Florida Youth Soccer Office at 863-268-8220.
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The Confidentiality Agreement
The first time you log in the system will return our confidentiality agreement. In short, we require you to
agree not to allow other software vendors or other individuals intending to create software into our
system.
At the bottom of the Agreement, you’ll find an I Agree button, by clicking this you agree to the terms.
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The screen will refresh, click the Return to My Account Summary link at the top of the agreement
and the system will display the main software screen. The confidentiality agreement will not appear
again.
Click on the Club tab and the system will take you into our club basic environment. You’ll know you are
in the club module if you see a blue banner with the word Club on the left side of the screen. Notice the
links on the dark blue menu bar. We will discuss each of these links in detail below.
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Agent of Record
FYSA has asked that the Agent of record be the master Account user. If the Agent of record is not the
person responsible for day to day operation of the account, they can make a single subuser with Full
access rights. This account will have access to every area of the website and can do everything the
master account can do, except change the master password.
Please see the account setup section below for instructions on how to set up the sub user account.
Sub-User Account Setup
The initial username and password are what we call Master login information. The account an affiliate
uses is called a director’s account. Every director’s account has a master user and the ability to have subuser accounts. We strong urge that you set up sub user accounts as we can keep track of their usage and
limit their ability to access other areas of the program. We can limit sub users and their access, but this
is not a security system. We assume that by giving individuals access to the software, the master user
vouches for the integrity of the sub user.
We use the analogy of your home. If you don’t want a person to go in a certain room, you lock it, but the
lock is probably not as strong as the front door lock. If you don’t want the person in your home, don’t
give them the key to the front door. Giving a person a username and password is analogous to giving
them a key to the front door.
FYSA requires that affiliates only grant Got Soccer access to those persons who are already currently
registered with an approved risk management status.
You can find the User Account area by:
1) Clicking on the Home tab
2) Clicking on the User Accounts link on the gray menu bar
3) The first account listed in orange is the master account holder. They have access to all areas and
their access cannot be limited.
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4) To create a new sub-user, click on the Add Club Official User Account. The
5) Fill out the form:
a. Enter a username and a password (Required)
b. Enter the Full Name (Required)
c. Enter an Email Address (Required)
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From here you must decide on:




A Role
An Access Level
The User Tabs the sub-user can open
Event Access if League or Tournament access is desired.
Primary Role
The primary role is a title that can be given to the user. Most of these roles are similar with the
exception of Scorekeeper. The scorekeeper can access and update scores only. You can give just about
any title access to other area. For example, a director of coaching could also have access to a
tournament by allowing them access to the tournament tab an assigning them events. If you are with a
USYSA state organization that uses GotSoccer software, these roles (titles) can be seen by the state in
your club/association account.
The Registrar
All FYSA clubs are responsible for creating official rosters and documents. Therefore it will be
necessary to designate a person as “Registrar”. This is done using the Primary role dropdown. If
you do not designate a person as “Registrar” they will not have access to this area of our
program. There can be more than one registrar.
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Access Level
There are three main Access levels



Full
Basic
Limited
Full Access
If you give an account Full Access, they will have most of the abilities of the master account. They will
have the ability to create sub-user accounts and to change access levels for sub users. There are only
two areas that sub-users with full access cannot access:
1) The password area for the master account. They cannot change the master password.
2) The Payment Setup area. The sub-user cannot change or input credit card account information.
Basic Access
This is the access level you should give most users. It allows them to work within the different modules,
but disables the ability to modify sub-user accounts.
Limited Access
Limited Access is mostly a viewing only access. We are constantly adding new features and we do not
guarantee an individual with limited access has only viewing privileges. They will have access to certain
areas of the program. Never give login credentials to individuals you do not know and trust.
User Tabs
GotSoccer has many software modules. Each major module is identified by a tab. Not every account will
have access to all modules. Overall permission is given by GotSoccer. This is the main way to limit user
access.
If you have a person that runs your tournament but should not see club or association programs, only
turn on the tournament module.
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When the person logs in using the sub-user login info, they will only see league tab. You will need to give
sub-users access to specific events. You do this by selecting the event (league) in the drop down box on
the right side of the screen. Please note there will only be a list of leagues if the league has been
created.
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Age Group Access
You can limit access to certain age groups in the league area by selection an age group from the list of
league divisions, or select All Groups if you want to allow access to all age groups. Make sure you press
Save to set the preferences.
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Players
We assume you are signing up players using paper registration, third party software or your own in
house program. One way or another you should have a list of players and perhaps even the teams they
will play on.
Your current players are in your GotSoccer affiliate account. You can use these players to create teams,
but you can also use our player import function to move players from team to team without creating
duplicates. In order for this function to work properly the player first name, last name, gender and date
of birth must match exactly to a player record in our database. In the case below, while on the club tab,
select the player option then player search. Put in the player’s first and last name and press search. If
the player has import next to their name, press the import button and bring the player’s account into
your club list.
Player Search
Teams
Club
Import
If a player is new to FYSA, you can create player accounts in your club account.
There are two ways to get this information into our system:
1) Manually type in the information (Not recommended)
2) Import them from an excel spreadsheet saved as a csv file.
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To type in player information manually:
1) Click on the Club tab
2) Click on the Player link on the dark blue menu bar
3) Click on the Create Player link
4) Fill in the player first name, last name, date of birth and gender, along with address, phone
number and email address...
5) Press Save
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6) Once saved, a player account is created. The page will refresh and you will see additional tabs
that can be filled out. These can be filled out by the parent or team manager at a later date.
7) Should you wish to remove the player from your club account, DO NOT TOUCH THE REMOVE
BUTTON, you are only billed for players with an active registration level (Recreational or
Competitive) as long as the player has a competition level set as inactive or not registration the
player account can reside in your club account, and can be imported into another club account.
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DO NOT TOUCH THE REMOVE BUTTON
Modifying Player and Team Information after an Upload
It may sound strange to have the modifying information before we show you how to import information
from a spreadsheet, but you have player information in your account from last season. Therefore, it is
relevant to understand how the upload can be used to modify existing information.
If you are using a third party registration solution (software or paper) you are used to creating a CSV file
with the player and team information. The same process can be used in our system. The import function
(our “Upload Players”) will not duplicate a player account, in the club account, if the first name, last
name, gender and date of birth are identical to the record in your club database. If you want to move a
player from one team to another it can be completed. If you need to add parent information or modify
email addresses you can do it without creating duplicates.
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One note the system will not automatically remove players from teams if they are not in the new
upload. These players must be released before uploading. You release player from a team by:
1) Deleting the team. This should only be considered for recreational teams, but is not
recommended for competitive teams that care about GotSoccer ranking points. Deleting these
teams and creating new teams will cause loss of points and charges if the team wants to recover
the old team account.
2) Click on a players ID number from the Player area and setting the team to “None”
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Preparing an Excel Spreadsheet for Import
Players in your club last season are in your player area. You can still use a spreadsheet to import players
and add them to new teams without creating duplicate player accounts. We discuss this in the section
entitled Modifying Player and Team Information after the Initial Upload below.
Before we begin to import a player list, we must discuss the requirements of the actual player file.
The Excel file must be converted to CSV format. CSV stands for Comma Separated Values. Each field,
column if you’re used to Excel, starts with a comma and ends with a comma. There are other types of
delimited files including Tab, I-Beam and Quote. The good news is Excel does it all for you. Just:
a)
b)
c)
d)
e)
f)
Open an Excel File
Click “Save As”
You see a drop down or list of formats
Select “CSV (Comma Delimited)”
Press “Save”
That’s it!
Before you upload you will probably want to clean up the data in the spreadsheet.
We suggest:
Player
a) Sort the data by last name, first name, and birthday. The system will scrub exact duplicates
but if a name is I first name is listed as John in one row and Johnny in another it will create
two accounts. Please look for duplicate players before uploading though our system will not
upload exact duplicates (Only in your club account, it does not check all of FYSA).
b) There are only five required player information fields, but we strongly suggest you upload as
much information as possible, at least the email address.
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i.
First Name
ii.
Last Name
iii.
Date of Birth
iv.
Player Gender
v.
Competition level
c) Make sure the columns are formatted for our database
i.
Birth date should be in mm/dd/yyyy (m/d/yy is acceptable) format
ii.
The player name is in two fields; first and last name.
iii.
Gender can be any of the following: B, G, M, F, Boy, Girl, Male or Female.
iv.
The parent(s) name (optional) must be in one field. If your data has 2 fields, use the
concatenate function assuming the parent’s first and last names are in cells B6 and
B7, insert a column and use the formula =Concatenate(B6,” “,B7) the new cell
would return the full name with a space between the first and last name.
v.
The player gender cannot be “Coed”. It must be boy, girl, male, female, m, f, or b, g.
vi.
Competition level must be spelled exactly as Recreational, Competitive, Inactive or
Not Registered. Capitalization must be correct
Automatically creating teams and placing players on the teams
d) Our system can automatically generate team accounts. If you want to automatically create
teams and place players on these teams, you will need to add three columns
i.
Team Name
ii.
Team Gender (Boy, Girl, B,G,M,F… coed or c is an additional option)
iii.
Team Age Group (U10, U11… not BU10 or GU11) Please note that our system
increments all team and player “U years” on 8/1 of each year. If you are preparing
this spreadsheet prior to Auguat1 make sure the teams are aged as if they were
playing last spring not next fall because on 8/1 we will increment all teams. A U11
will become U12 on 8/1.
e) Save the file as a CSV file.
f) We strongly suggest you create another CSV test file with just a few player records (rows).
This will allow you to check the imported players and teams to insure they were imported as
desired without creating a significant number of duplicate player records.
Note: If you are running an academy program or you do not place rec players on a “team” you can
simply define a team called Under 8, for example, and place 1,000 players on the team. This will be
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important when it comes to registering players as player levels (Competitive, recreational…) can be set
for all players on a team with a single click.
The GotSoccer database is organized in a precise fashion. Each player has their own record. Events,
team, and program history are attached to the player profile. If an email address or phone number
changes for the player, it will change for all programs, including those that have expired. The past
programs can be used for email marketing purposes.
1. Log in to your club account, (see above)
2. Click on “Club” (Home Association in Texas)
3. Click on “Players” on the dark blue menu bar.
Screen Shot 1
4. This will bring you to the manage players screen.
5. Click “Upload Players”, circled in red below, on the Gray menu bar. Also notice that you can export
player lists to a CSV file and to an Excel file, the blue circle, from this page. The links are circled in
blue below. (Note: For those of you in states that use Logical Solutions, the CSV file can be uploaded
directly into that software.)
6. We strongly suggest you create a small CSV test file with just a few player records (rows). This will
allow you to check the players and teams to insure they were imported as desired.
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Screen Shot 2
7. You will now be at our Import page. Before being the upload please review “Preparing an Excel
Spreadsheet to Import”. The file must be a CSV file and must be formatted as described above. Click
on the Browse button. This will take you to the directory of your computer. Again, we strongly
suggest you create a small CSV test file with just a few player records (rows). This will allow you to
check the players and teams to insure they were imported as desired.
Screen Shot 3
8. Find the CSV file, in this example “NCA upload” click it and press “Open” at the bottom of the screen
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Screen Shot 4
9. The system will return you to the Import page.
a. There are a few “Format Options”. If you are using Excel and saved the file as a CSV file, you
won’t need to use these options.
b. If you file is formatted with quote marks or other delimiters, choose the appropriate
options.
c. You can omit the header row. This will eliminate the first row of your file. Sometime it is
better to leave this row in the file, as matching your file column headings with ours is easier.
The only drawback to leaving your column headings is our system will create a player using
the header rows. It is easy to find this player, search for your column heading that marks the
player’s last name, and delete the account.
d. Click on “Upload” at the bottom left of the screen.
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Screen Shot 5
10. The system will load the file in preparation for importation. You will see three options above the
player list. They are circled in red below.
a. Teams; creates teams and places players on the assigned team. The CSV file must contain
columns for Team Name, Team Gender (B,G, Boy, Girl, M, F, Coed) and Team Age (U8, U10,
…). Don’t include your club name in the team name as the system will use the name of the
club you created for the account.
b. Families; creates family accounts by grouping players with the same last name plus home
phone or address or zip code. Players with different last names can be added to the family
account after this process is complete, see or Family Account help section.
c. Email Notification; emails players their username and password. If you have the club
extended version of our software (online registration module) you can email user names
and passwords at any time. If you have the free account (you will not find “Programs” or
“Messaging” on the “Club” menu bar), this is the only opportunity to send an email using
our mailer. We strongly suggest you warn your members before emailing them.
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11. Select the options you want use for the upload.
12. At the top of each column on your file will be a dropdown menu of our matching fields. In databases
each record must have the same exact name. Simply match your column heading to ours. In the
example below. We have matched the first few columns. If you have a column that you don’t want
imported or there in no corresponding field on our drop down list, select “Do not Import”
a. The column for last Name in the uploaded CSV file is called PlayerLastName, the matching
name from our dropdown list is Last Name.
b. Notice we decided not to import the column called PlayerMiddleName.
c. Certain of our fields are marked with a * this designates a required field. For players, we
require a Last Name, First Name Competition level, Date of birth and Gender. Be aware, if
you upload just the minimum information we will not be able to assign an age to the player
and will not be able to contact them via email or provide other contact options.
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13. If you want to our system to create teams and place the player on the team you must include the
team name, age group and team gender in each player row. If the information is not there for all
players those without teams will still be imported, but will not be assigned to a team.
14. Click “Import Data” at the bottom left side of the screen
15. The next screen reports the action of the import.
16. In this example we imported 17 players and placed them on a Boys U11 team called “United”. The
file also contained players for a Girl’s U11 team call the Power. Remember the header row, we
actually only imported 16 players. We also created one false team called “Team Name” from the
file’s header row. To see this click to the “Teams” link on the dark blue menu bar, circled in green
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above. (Note: you can download the Skipped information by clicking the download link. It will give
you a row by row report on information that could not be imported. This could be caused by
omitting any one of the four required fields.)
Total Rows Skipped will give you a report on any player the system could not upload.
If you are using a spreadsheet to import players and create teams you can skip to the Submitting
Teams to a League/State for Registration below.
17. The system place 10 players on the “United” and 6 players on the “Power”. Click on a Team Name
and scroll to the bottom of the screen to delete a team.
18. To see a list of players and the teams there’re on, Click “Players” on the dark blue menu bar.
19. You can sort and email (if you have the Club Extended Account) from this page. The sort features are
highlighted in red below. We have a much more powerful sort area in “Player Registrations”.
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Creating Coach and or Team Official Accounts
Click on the light blue tab that says Club. To create Coaches or Team Officials click on the Coach or
Team Official link in the dark blue menu bar. (You may import a list of coaches using an excel
spreadsheet saved as a CSV file. We will cover this in the Import section below.)
1. In both cases you will see a link that says Create Coach Profile or Create Team Official Profile
depending on the link you clicked. The example below assumes you clicked the Coaches link and
want to enter a profile for a coach.
2. The next step is to enter the coach’s information. You must fill out the information that is circled
in red. Full legal name, State registered, whether they are a Primary and or Assistant Coach,
their email (this is a critical piece of information). You do not have to create a username and
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password. The system will automatically generate these, but it may be easy to remember if you
create a simple solution such as email address as username and club initials as a temporary
password. The password can be the same for multiple accounts. Press Save to create the
account. This will create the account and send an automatic email with the login instructions to
the coach or team official. If you do not have an email, we suggest you use a club email address
(try Hotmail or Gmail they are free) and use it. This way when emails are sent you can refer to
this account, it becomes your call list. Obviously if the coach does not have an email address you
will have to call them and give them login information. Also note all public libraries have
computer access.
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Emailing Coaches, Team Officials and Teams
The basic account has email capability with one exception; an email is cannot be sent to players. If you
are using our free account we assume you have an alternate way to contact your players.
You can email coaches, team officials (managers, trainers…) and teams.
New Coaches and Team Officials
If you create a new coach or team official account, the system will automatically generate an email, as
long as you enter an email address, with username and password information.
The email will look like this:
a. The coach login link is provided
b. The User Name is provided
c. The password is provided
3. You can also send a reminder email to all coaches or team officials:
a. Click on Coach or Team Official (see Screen Shot 4) on the dark blue menu bar
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b. If you have more than 25 coaches, change the Page Size to “Infinite” (circled in red
below) and press “Apply Filters” (circled in green below)
This email can be customized by:
1) Clicking on Customization on the gray menu bar
2) Clicking on the User Notification tab
3) Filling out the For New Coach Accounts area and or new team Official Accounts, just below
coaches, and pressing Save
We might suggest the following New Coach Account language
Thank you for volunteering your time to coach our children. US Youth Soccer and FYSA have
mandated that all coaches, managers and others that come in contact with children undergo a
background check, referred to as Risk Management.
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Your login information and a link are attached to the bottom of this email. Click on the link, enter
your login information, and
1) Click on the Contact Information link
2) Fill out all information and please make sure to use your LEGAL name.
3) Click on the Background check link on the gray menu bar
4) Fill out all additional information
5) Read and answer all the Volunteer Disclosure questions
6) Read the liability waiver
7) Click Submit.
GotSoccer processes submissions every 15 minutes. If your status is still pending after that much time, it
is likely a hit was returned from the background check provider. FYSA will review all accounts with hits
and approve or deny them as per their policies.
Emailing Existing Coaches, Managers and Teams
GotSoccer allows our basic (free) account holders to email coaches, managers, team officials and teams.
If you click on the Coach link, for example, you will find the list of coaches associated with your account.
You can sort the coaches by level (Competitive, Rec…) and by Risk Management status, see the risk
management section below.
If you want to email all coaches make sure you set the page Size to Infinite (or greater than the number
of coaches) as the system will only select coaches or anything listed on the displayed page.
Steps:
1) Use the search criteria to display the coaches, managers or teams desired. You can use Risk
management status, competitive level, name…
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2) Make sure all your selections are displayed by setting the page size to Infinite. You can
confirm this by making sure the Items 1-x-y are the same. In this example, 1-416 of 416. If
this was 1-25 of 417 only 25 people would be in the email list.
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3) Click on the Email button, see the screen shot 2 above
4) Decide if you want to send a Bulletin (No login information included or Personalized Login
Information included. If you are asking someone to log into an account this must be
personalized.
5) Decide if you want to send the email as plain text, as seen on a Blackberry for example, or
HTLM, a type of format you might create from a word processor (Bold, bullets…). In this
example, we will send a personalized email in HTLM format.
6) Next decide who the email Is from and the reply email address
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7) Go to the very bottom of the coach. Manager or team list and click Update Filters
8) The system will refresh, changing the display to an HTML editor (not displayed in Safari)
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9) You will see the number of people in the email list, and you can create the subject, and
content. We do not allow attachments, but you can add URL’s and hyper links. The end result
is the same as an attachment, the recipient just makes a single click to download a document
or go to web site.
10) Press Send to complete the process
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Risk Management
FYSA will require everyone that comes in contact with children to undergo a risk management
background check. This process is completely integrated into our software. There will no long be forms
to fill out and data to be transcribed and then entered back into the FYSA system.
This process is exactly the same for coaches, managers, volunteers and anyone else you’d like to have
checked.
We will use the Coach area for our demonstration. To enter managers and other volunteers use the
Team Officials area and not the Coach area.
The process of creating an account is exactly as described above. Once the email is sent, the coach can
click on the link and enter his/her login information.
Once in their account, they can update their personal information and press Save. Photos are optional.
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The next step is to click on the Background Check link on the dark blue menu bar and the Submit New
Report button
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Enter all information (Note: FYSA does not require a social security number and this field will not appear
on FYSA accounts)
Answer the Volunteer Disclosure Questions
Accept the Liability Terms and
Press Submit
Our system runs checks every fifteen minutes. If you do not see an approval, there may have been a hit
(this could be anything including something from a person with a similar name) that will have to be
reviewed by the FYSA risk management committee.
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Keeping Track of Risk Management Progress
Each step of the risk management process can be followed in real time. As soon as you enter a coach, or
if a coach’s R/M is expired their R/M status is coded N/A, for Not Applied. This means that the coach has
not completed the R/M questioner and agreed to the FYSA liability statement. You can sort by this
status and email them.
On the Coach screen:
11) Change the R/M status to N/A (Invalid)
12) Click Apply Filters
13) If you want to email all coaches make sure the Page Size is set to
infinite.
14) Then Click email coaches. Emailing is described above.
As soon as the R/M form has been properly completed the status changes to Pending.
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You can sort your coaches by this status also.
The Coach or Team Official will not appear in the team drop down (described below) until they are
Approved. If a coach is not on the Coach dropdown list in the team area, they cannot be seen by the
registrar and cannot be placed on a roster or have an ID card created in our system.
Creating Teams
Teams are already in your account. You can remove a team from the account by deleting it. Do not
deleti competitive teams with GotSoccer points and game history.
1. To create Teams click on the Teams link in the dark blue menu bar and then click the Add Team
link just below the gray menu bar.
Screen Shot 4
2. Fill out the team information.
a. Important: We increase the age group of every team on August 1st each year. If you are
trying to create a team that will be U8 in the fall, but are creating the team before
August 1st, create it as a U7 team. It will become a U8 team on August 1st.
b. You do not enter a Team ID, you will have the system generate one.
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c. Position refers to so called “A” or “B” teams in competitive clubs. This is particularly
important if the names of the A and B team are very similar.
d. Clubs may prohibit managers from changing team names and or adding / releasing
players. These controls are circled in red below.
3. Use the drop down boxes to select coaches and managers. See the Creating Coach Accounts for
more on coaches. The list of coaches, assistants, managers, trainers will only be populated
with individuals that have undergone risk management and have an approved status.
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4. Enter a Username and Password. User names must be unique in our system.
5. Click Save to complete the process of creating a team.
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Manually Placing Players on a Team
The drag and drop function described below can only be used with Internet Explorer 6 and beyond,
Safari and Google Chrome. If you are using a different windows browser such as Mozilla or FireFox,
change to IE8, Safari or Chrome.
Basic Club Account Users
If you have a free account and or have not registered players into a program. You will place players on a
team through the Players area. To place players on teams you must have players entered into our
system and have created teams.
1. From the Club section, Click on Players on the dark blue menu bar
2. This will take you to our Club Player Account area. In this area you can sort by gender, age,
player name and more.
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3. You will see a table containing a list of all players with relevant information.
4. This table can be sorted by the column headings (level, Fam#, Last, First Name, School, …) by
clicking on the underlined name of the column. This will sort it from largest to smallest or Z to A.
If you want to sort from smallest to largest or A to Z, click on the column heading a second time.
The default setting is Last Name.
5. Look to the right of the table and you will see a link Click to Show Teams. Click it and all teams
will appear to the right of the player table. They are ordered from youngest boys to oldest boys,
then coed, finally youngest girls to oldest girls.
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6. When you’re creating teams you’ll most likely want to deal with one age group at a time. In the
following example we filter the players to U10 Boys.
a. Make sure you are displaying teams, see Screen Shot 11 above.
b. We suggest you set the page size to Infinite, otherwise you will only see the first 25
players.
c. Select U10 from the Age drop down.
d. Select Boys from the Gender drop down.
e. Click Apply Filters
f.
We will also click on the School column heading to group players by school instead of
name.
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7. The system will now display Boys U10 players sorted by school. It will also display all boys U10
and U11 teams. We display 2 age groups because we assume most U10 players will play on a
U10 or U11 team. A U10 player can still be placed on a U15 team, if the club desires by clicking
on the player ID number and selecting a team from the dropdown menu, below. This is alos the
method that may be used by those how cannot use Internet Explorer.
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8. Notice that the player’s name is in black, not blue. Also note, if the player is on a team it will
show in the Team column. Players with not on a team will have no entry in the team column.
Hint: you can sort by the column heading Team twice and players without teams will appear
first.
a. If you place your cursor over the player name it will turn to a finger.
b. Left Click on the mouse and hold the button down.
c. Drag the player directly over a team box and release the mouse button. The system will
reset, and the player will be attached, to that team. In the example below, John Tyler is
not on a team. We want to place him on the Buckshots.
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d. We’ve moved our cursor over his name and drag it over the Buckshots and release the
mouse button. When the system resets it shows John on the Buckshots and the number
of players has increased from 2 to 3.
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Player Lookup / Player Search
FYSA currently give their clubs the ability to “look up” players to see if they are currently, previously or
not rostered for the seasonal year. GotSoccer has a similar function. It is called Player Search and can be
found on the gray menu bar in the Player or team area of the Club module.
Simply type in any new player’s name and date of birth and the system will search for matching players.
If a match is found, the system will give you a report on the player. If the player is not currently rostered
on a team or is not given a fee based level (competitive, recreational…) there will be an Import button.
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Click this button and the player account will be brought into your club area, where you can add the
player to a team. There is rostering info in the “timestamps” area, which will indicate if the player has
been on a roster that seasonal year.
If the player is currently roster the import button will not appear.
Registering Players with FYSA
In our vernacular, registering is the process of telling FYSA what players should be insured and what
category those players should be insured as, recreation, competitive… The process of registering players
with FYSA is simple. FYSA has created player/team ‘levels” these are:
15)
16)
17)
18)
Competitive
Recreational
TOPSoccer
Inactive (not registered; zero fee)
GotSoccer provides complete integration to the state therefore FYSA will see all players in your club. If
there are players you do not want registered, you will need to designate them as “Inactive” a zero billing
option.
There are two type of players in our system; those on a team () and those not on a team (). You will need
to set every team in your account to one of the FYSA registration levels and set all non-registered
players to the appropriate level, most likely inactive.
Let’s start with the young teams as it is highly likely they will all be recreational.
1) Click on the Club tab
2) Click on the Teams link
3) Then select an age group, in this example U8 and press Apply Filters
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4) The page will refresh showing all the U8 teams. If there are more than 25 and you want to see or
select all of them, make sure the page size is set to Infinite (see above).
5) Assuming these are all recreational teams click the check mark at the top left corner of the table
(next to the word Photo).
6) Next go to the manage team area above and select the team level in the Competitive level
management (here recreation).
7) Next click Set Level
8) Continue this for all teams. In certain age groups you may have both competitive and recreation
players. In this case you can individually check teams and assign them a level.
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9) This will set all the teams and any player or later added to these teams to Recreation.
10) Continue this process for all age group. Obviously at certain age groups, U12 for example, there
may be two types of teams; competitive and rec. You can click the select box at the far left for
each team instead of selecting all teams. In the example below, we took just three U12 teams
and set them to “Competitive”.
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11) If a team is not returning in the fall, but may return in the spring, you can set the team to
inactive and leave the players on that team’s player list. Setting the team to inactive will set all
the players on that team to inactive.
12) Finally to check that all teams are set to an official FYSA level click on the word Level at the top
of the level at the top of the level column and the system will sort teams by level.
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13) The first sort is Z to A. If you click level a second time, the system will sort A to Z and any team
that has not been designated a level will appear at the top of the table.
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14) If there are teams without a level, make sure you set them to their appropriate level. If a team
does not have a level, our system will assume it is a recreational team and bill you for players
associated with these teams.
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Your FYSA Registration Invoices
GotSoccer keeps track of all your players in real time. The numbers you see in this area are exactly the
same that FYSA sees.
If you click on the Club tab then the State Registration link on the gray menu bar, you will see the
amount owed FYSA. In this example, invoices have already been generated. If you look at the
Competitive player section, you will see that 2,050 players have been registered and billed. Since the
last invoice 21 new competitive players have join the club and the bill for these players is $336.
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Click on the Registration History tab, and all registration detail for the year will be seen. This information
can be exported in an Excell format.
Setting Up the Registrar Account
Each registrar has their own login and therefore their own setup. This allows us to have different
signatures appear on documents from the same account.
Star with:
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1) Click on the Club or Affiliate tab
2) Click on the Customization link on the gray menu bar
3) Click on the Club Settings tab below the gray menu bar.
4) Make sure all the information in this area is correct, specifically that the Roster Format is set to
Florida. We have many formats in the system. This setting will place player information as FYSA
has determined.
5) Click on the Registrar Tab
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6) Click on the Options link on the gray menu bar
7) Confirm all the information, the State Description should be FYSA, if you leave this blank, passes
will display FL.
Registrar Signature
Our system can print your signature on player and coach passes. If a signature is in the system it will
be displayed. If not, you will need to scan your signature into a Jpeg (jpg) file. We suggest you sign
an actual player pass and cut out the signature, signature line, and the word registrar. We
recommend this as the JPEG file will over write those lines on the player pass.
Once the file is scanned, click on the Browse button, find the file on your computer, click open, then
Upload image. The signature should appear on the screen.
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FYSA does not require a signature on rosters so this option is not necessary.
Rosters and Player Passes, Getting Started
In the GotSoccer system, official documents are created in the registrar area. Two things are required in
order to access and allow teams to be seen by the registrar.
1) There must be an individual (you can have more than one) designated as the registrar.
Designation is more than just picking a person, it is giving them registrar access. To give a person
access make sure their sub-user account Primary role is set to Registrar and that they have
access to the registrar tab. Please see the Sub-user Account Setup section above for more
information.
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2) FYSA has created the registration event that will be used by all clubs for rosters and passes.
There is no need for a club to create a registration event, and doing so may cause teams to be
ineligible for cup play.
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Submitting Teams to the Registrar for Official Rostering and Pass
Generation
In the GotSoccer world the word registrar means the person responsible for creating the official roster
and or generation ID cards. If, when you created your teams you, you gave them a Level (Competitive,
Recreation, Top Soccer, ) you will be able to filter the team list by these levels. If you have more than 20
teams in a level make sure the Page Size is set to Infinite.
1) Click Apply Filters
2) This will sort the list to just your competitive teams.
3) FYSA created. For the 2011-2012 season, a registration event called it is called “2011-2012 FYSA
Registration (08/01/2011) from the drop down list in the Enter teams in an in-house league,
Training Program, or other associated event. In this example the event is called 2011-2012 FYSA
Registration (08/01/2011) Press Select
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4) The system will refresh and show team NOT in the registration event. This keeps you from
duplication team entries.
5) Click on the Select link at the top left of the team table. This will select all teams on the current
screen. You can deselect any individual team, for example a team not forming this season, by
clicking their Select box individually.
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6) Then click the Enter Selected Teams button. (A common mistake is to press the Email Selected
teams.) A box will appear asking you to confirm the action. Click OK
7) When the screen refreshes it will again show the teams not entered in the registration ev ent.
That’s it the teams are now available in the registrar area and you can create official rosters and
ID cards.
That’s it the teams are now viewable by the registrar. It is important to understand that we did not
copy the teams; we simply gave the registrar viewing rights. If coach or player information is
modified in the Club / Teams area the registrar will be able to see the changes automatically, you
will not have to resubmit the team.
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Creating (“Generating”) Rosters
We want to mention that our software uses the word “Generate”. it is simply the button used to create
a roster based on the current team information.
The Registration Event
Once teams have been entered into a registration event, they will show up in the Registrar module
home page. The registrar has the option of opening each team individually and reviewing the player list
before freezing the roster, or to freeze all or most of the rosters in a batch manner.
To Review teams individually:
Click on the Registrar tab and you will see the associated Registration events, leagues and tournaments.
At this point you will most likely just have the registration event FYSA created for you, 2011-2012 FYSA
Registration (08/01/2011).
Click on the event you want to work with, here 2011-2012 FYSA Registration (08/01/2011)
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You can click on the number of teams to take you directly to the team management area for the specific
event.
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The screen will refresh and you will see the teams associated with this registration event. You can sort
the teams by age group and gender. You can search by club or team name and you can sort the table by
clicking on the underlined column headings. You can also sort by the underlined column headings in the
table
If we look at the table it will give information such as how many player photos as team has, How many
players are on the official roster versus on the team list, 15/17 for example. If the age group is
highlighted in yellow it means something is different in the team list than on the official roster, it could
be that a name was spelled incorrectly and someone has tried to change it (once a roster is create no
one but the registrar can modify the official document, these are requests).
Bulk Roster Creation
Our system can create multiple official rosters at one time.
1) Click on the word Select at the top left corner of the team table, it will select all the teams
2) Click the Generate button.
3) You will get a progress bar and be asked to return to the team table
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4) The system will show successful creation of an official roster by turning the Roster Colum
numbers green. Notice the 7th team BHAYS U8 shows 0/8 in black. This means a roster was not
generated for this team.
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5) If we click on the team name the system will show details. The team is set to U9 but the players
are all U10s, designated by the +1 next to their birth date.
This issue can be resolved by changing the roster age from U9 to U10 and pressing Update While this is
something that can be done in initial team set up in the beginning of the year prior to the production
of rosters and passes, it is important to NEVER make this kind of change once the season has begun
and the team has played a game.
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Let’s return to the main team page for the registration event. Do this by using the back button on your
browser or clicking the registrar tab then the teams as we did above.
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Click on the Select link to select all teams (or select the individual teams), then Create Docs button and
click OK when asked if you want to create official roster documents.
The system will display a progress bar, click return to list and you will now see a red PDF icon next to all
the rosters that were created.
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These official documents can now be seen in the Club area but still cannot be retrieved by a team. To
allow team retrieval, again click the Select button to select the teams, then the rosters check box and
press Update.
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In this example, we only allowed the team to download official rosters.
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Competitive Team Registration and Age Verification
With competitive teams FYSA wants registrars to review original birth certificates or other valid
documents for players new to your club.
While on the Registrar tab, open up the player account. When you have viewed the original birth
certificate the account can be locked so that the parent, player, and coach can not change the player’s
name, date of birth or gender.
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These club verified players will appear with a blue v next to their name on the team lists.
Players with a yellow V and a lock are verified by FYSA. It is FYSA verification that is required by leagues
and cup play when rules of competition require that players be “verified”
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Working with the Registration Event
Make sure the Select event box is set to the registration event you want to work with. If you come to the
Roster & ID Card screen and you do not see add/release or the Freeze roster buttons, it is because you
have not selected an event.
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Next, select a team by clicking on the team’s name, here the Zephyr. This is a large screen so let’s break
it down. Scroll down to the Event Player List area. You see the list of players associated with the team.
You will see:
a)
b)
c)
d)
e)
f)
A photo if one has been uploaded,
The player name,
ID number, the small x next to the id number allows you to modify it.
The jersey number
Gender
Date of birth
Notice the Add and Transfer buttons, they are live but are usually not used at this point as the
roster has yet to be generated.
Also notice player 3, Lindsey Caldwell, the system shows a Matching Player Alert. There is another
Lindsay Caldwell born on the same date on another team in our system. This could be just
coincidence or it could be a dually registered player. This also could be a case of a player with 2
accounts, so you need to investigate all occurrences, as you do not want your team to risk
disqualification from an event due to an ineligible player.
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You may also come across a player highlighted in orange.
This means that the club (Association) or team manger has specifically determined that this player
should be excluded from rosters relative to the registration event. If they want this player included,
they will have to log into the team account, directly or from the club/association account, click on
Roster, click on the player’ name, then the Event Attendance tab and Add the event back into the
player’s account.
Once you have reviewed and approved the player list it’s time to generate to official roster. Follow
instructions found on page 71.
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Notice there are no Generated Documents and no links above the player list table.
Also notice that the Add button to the right of each player name has changed to a Release button. If we
click the word Download just to the right of Official Roster, we will be prompted to open a PDF file.
Now that the roster is generated, we can generate official time stamped documents. Look toward the
top of the screen for the Document Generation area, click on the Generate Official Roster button and
the system will generated a time stamped Official Roster.
This roster will not change even if you add, release or transfer players. To modify it, you have to
regenerate it. To allow direct access to the official roster:
Click on the Overview tab at the top of the screen
Click the check boxes to give permission to download the roster to the club and or team and click
Update.
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To Generate several or all rosters at once:
1) Click on The Registrar tab
2) Click on the event / league you want to work with
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3) The system will refresh and show all teams in the event.
4) Use the Search for Teams area to refine a team search. You can sort by:
a. Gender
b. Age
c. Club
d. Schedule Status (Accepted or Unaccepted)
5) Click Apply Filters after you input the search parameters
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6) The system will refresh displaying those teams that meet the requirement. Remember, if you
want to generate all rosters regardless of gender, age, status, … You can skip the Search for
Teams area.
7) Click on the Select link, the fist column heading in the team table. You can deselect a particular
team by unclick its elect box, here the Pony Express.
8) The Click the Generate Rosters Button, on the far right side of the screen above the table.
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Player ID Cards
When Rosters are frozen the system also creates pdf files that generate USYSA player passes.
As a quick review to get to the ID card screen, you clicked on the Registrar tab, selected the event you
want to work in
then clicked on the team name.
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The team page will open to the roster & ID Card tab. Scroll down a bit and you will see PDF links for
roster and ID cards. (This assumes you’ve already frozen the roster. If these links do not appear, it is
because the roster has not been frozen. If there is no Freeze roster button it is because you have not
Selected a League Event.
There are two sets of ID card links:
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Full [Front] and Full [Back] these links are used with plain card stock and will print the USYSA ID card
background.
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To make these cards available for printing by the club, association or team:
1) Generate the documents by clicking the appropriate Generate ID Card button
2) To allow clubs, associations or teams to download and print the cards, click on the Overview tab
at the top of the screen and check the appropriate permission boxes. In this example, we’ve
only allowed the club to download ID Cards. If neither box is checked, only the registrar has the
ability to print cards.
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Coach, Assistant Coach, and Team Manager Cards
These cards are generated at the same time player cards are generated. In our example we have one
coach, one assistant coach and one manager. Our system has room for twelve coaches and other team
officials per team. To view these cards:
1) Click on the Overview tab from the team area
2) Scroll down and look for the Coach, Manager and Trainer ID Card area.
3) Click on the Front or Back link to generate a PFD with all coaches, managers or trainers.
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4) Print the cards or send the PDF file to the club.
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Finding Roster and ID Cards in the Club, Association or Team Account
Once the registrar has generated the roster and ID cards and given permission for a club, association or
team to download and print the documents the documents can be accessed from:
The club account by:
1)
2)
3)
4)
Logging into the Club or Association account
Clicking on the Club or Association tab
Clicking on the Teams link
Clicking on the team name
5) Click on the Documents tab
6) Click on the document they want to print. Printer setup instructions for printing ID cards are also
listed here.
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Teams can access the documents, if the registrar has given permission, by;
1)
Logging into their team account
1. This is what the home page of a team account looks like.
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2. Click on the Team Profile link on the gray menu bar.
3. Click on the Documents tab. If the club has created a roster and id cards, and allows teams to
download them from the team account, you will find the documents on the right hand side of
the opening screen. They are pdf files. You will need Adobe Acrobat Reader to view and print
the files. This is a free download, just search Google for adobe acrobat reader.
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If you cannot see these documents, it may be because the club does not allow teams to download
official rosters or id cards. Check with your club administrator for the specific rules.
Modifying Rosters (Add, Release, and Transfer)
Once rosters are generated the may need to be modified. The most common of these is adding an
additional player.
This process starts when a club official adds a player to the team player list. In this example the Zoccer
club has requested to add Amanda Strack to the Zephyr for the Sample State Registration 2008/2009 .
1) Click on the Registrar tab
2) Click on the registration event, here Sample State Registration 2008/2009.
3) Then click on the team name.
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4) Scroll down below the generated roster and look at the team player list. Thos players already in
the official event roster will not have an Add button, those not on the official Roster will have an
add button
5) Click on the Add button the Add button will disappear and if you look above to the official roster
area you will see the player, here Amanda Stack.
Player list view will look like this;
Official Roster view (above the player list) will look like this;
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If you click on the Official Roster Download link
To make the new roster available to the club, association or team,:
1) Click the Generate Official Roster button and click OK.
If you have previously allowed the club, association or team access to the document they can now
download it.
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Note: Sometimes an “Add” might actually be a transfer. A player may have come from an out of state
team and is not in our system. In this case the player will show as an add, but after you add the player
you can change the designation from “Add” to “Transfer” by clicking on the exchange icon
toggling the player from an add to a transfer. The roster will now show the player as a “Transfer” and
not an “Add”
The roster will also reflect the change.
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Releasing Players
Releasing players can only be done after rosters are frozen. Go to the Registrar tab, click on the event
you want to work in and click on the team name, see above. Let’s assume we want to release Grace Ann
Albright, click on the release button to the right of the players name
Scroll down and look below the official roster and you will see an area the details the released players.
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If you want to update the documents in the team accounts, create a new official roster. Do not delete
any of the old rosters in the account, just generate a new official roster.
Transferring Players
Transfers are usually done to and from teams within the registration event. Sometimes you’ll need to
“Add” a player that is really a transfer. We can handle this by toggling the Add to Transfer, see the Add
player area above for details.
If the player is moving from team to team:
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1) Click on the Transfer button to the right of the player’s name and click OK
2) Open the New Team drop down list and select the new team
3) Click Transfer and OK the screen will refresh and you can view either team
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4) The player will show as a release on the old team
5) And a Transfer on the new team
6) Remember generate the new official rosters if you want the team to be able to download the
revised roster
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Secondary Players
The GotSoccer registration software allows you to place the same player on more than one team.
1) In the Registrar area click on a league
2) This will take you to the Teams page. Here you can search for teams by name, or sort age and
gender.
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3) Click on a team name and the team page will open. Click on the Search for Secondary Player
link.
4) Once open a sort box will appear. You can search for players by name, id number, team, level
and more. Once the player is found, they can be added onto the new team.
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5) If we want to play Chris Armas onto a roster, just click the add button. The system will add him
to the roster and automatically designate him as a secondary player.
6) The roster will list the player as a secondary player.
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7) The list of players includes every player in the club.
8) Players who desire to be dual rostered to a team in another club, an inter club dual roster form
must be submitted to the office for processing.
Submitting Teams to a League
The club will have to log into their GotSoccer account, see Screen Shot 1 above, click on the Home tab
the Upcoming Events on the dark blue menu bar, enter the event name, or part of it, and press Go.
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The system will return matching results. If several options come up, limit the search to your State and
Event Type, league.
Information on the league will appear, click Apply Now
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You can enter teams directly from this page, but will have to click each team. You can also join the
league as a club and then enter teams from the Club Team area. The Club Team area has several
benefits over this page:
a) You can sort by age group, team type (rec, competitive), and gender
b) You can enter multiple teams at once with a single mouse click and
c) The page will show you teams NOT already entered in the league. This will help keep track
of league entries.
Entering teams from the Club Teams Area
You still have to go to Upcoming Events and search for the registration league, as described above.
Instead of selecting teams, scroll to the bottom of the page where you will find a box that says Join
League as Club Only.
Click on Join League
Scroll back to the top of the page and click on Manage Club
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Next, click on the Club tab, then Teams on the dark blue menu bar.
You will see a Search Filters box that can be used to reduce the number of teams you’ll work with. If you
have more than 25 teams, make sure the page Size is set to a large size like Infinite. Next, select the
league you want to enter team into from the Enter Teams in a League or Training Program box and
press Select.
The screen will now show a table containing all the teams not already entered in this league. To enter
multiple teams at one time just click the word Select at the top left of the table. A check mark will
appear in front of all the teams in the table. If there are any teams you want to exclude, just click the
check box and the check will disappear and that team will not be entered.
Once you’ve selected the teams, click the Enter Selected Teams button. Notice we clicked off the
second team on the list.
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A message will appear at the top of the page confirming the number of teams entered. If you selected
all teams, no team will appear in the table. Any team that remains in the table was not entered in the
league.
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Fields and Facilities
GotSoccer has a completely integrated field and facility system. You can keep track of your field usage
and limit its availability to any league or event you’re associated with.
Once in your account click on the Club tab and then the Facilities link on the gray menu bar.
1. Click on the Add Facility link
2. Enter the Field Information and Press Save
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3. Once the field or facility is saved you’ll see a series of tabs appear.
4. Availability
a. Normal Hours, as daylight changes so does the opening and closing of a field. We
suggest you leave this open for 24 hours and use other GotSoccer functions to
determine tournament and league start and end times.
b. Available Dates, we also suggest leaving open as you can set dates directly in league,
training and tournament modules.
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c. You can specify Valid Age Brackets for the field or facility. If this is a large size field, we
recommend allowing all 11v11 age groups access. If this is a small sided field, we
recommend allowing all small sided ages access. Click the box in front of each valid age
group and press Save. (see the screen shot below)
d. Field or facility Availability Exceptions can be set for specific days and times, and more
than one can be set per day. There are no limits to the number of exceptions you can
make. Click on “Add Exception” on the right side of the Availability tab. It is highlighted
in green above. This will open a new window. Fill out the exception date and time, press
save.
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e. You will be returned to the Availability screen and you will see the exception listed
under the “Add Exception” button. You can continue to add exceptions, or “Change”
the existing exceptions.
f.
Besides making time exceptions. The Club or Home Association can Remove the field
from being accessed by an event. The events the field may be used by are listed below
the Exceptions. To remove a field from a tournament or league field availability list
simply click “Remove”. If you want to add it back at a later date, you’ll see a drop down
menu with the excluded events. Simple select the field to be added and click “Add”.
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5. Maps and Directions; click the maps and Directions tab and you see a text box for you to add
specific directions, and an “Upload Image” link that can be used to import a jpeg file.
Scheduling Tasks
If your club is involved with a league that uses GotSoccer software and you are responsible for
scheduling home games, you can see these games in the Scheduling tasks area of the first Club page.
If you are involved with a league the league may ask your club to schedule hoime gaes. If this is the case
you will see the league and the games in the League Scheduling Controls Box. Other leagues may
schedule games and only allow you to view the schedule. These events are found in the League
Schedule Charts box.
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If you need to schedule games, click on the event name. The screen will open to a field chart and a
calendar. Unscheduled games are in red. If you click on a day you will see the games in the lower left
Unscheduled games box. You can drag and drop these games onto the chart.
If you have viewing only right you will be able to see the games, but not move them. You can contact the
league for more information.
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Finding Official Documents, Schedules and Game Cards in a Team
Account
Every team in the GotSoccer world has a team account. This account keeps track of events, players,
coaches and much more. If you are in a league that uses GotSoccer software, you can find your schedule
and, if the league permits, download game cards.
You’ll need you team log in information. You should get this from the league or from your club.
To log in:
1. Go to www.gotsoccer.com
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2. Click on Login then Team Account
3. Type your username and password
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Rosters and ID Cards (if available)
4. This is what the home page of a team account looks like.
5. Click on the Team Profile link on the gray menu bar.
6. Click on the Documents tab. If the league has created a roster and id cards, and allows teams to
download them from the team account, you will find the documents on the right hand side of
the opening screen. They are PDF files. You will need Adobe Acrobat Reader to view and print
the files. This is a free download, just search Google for adobe acrobat reader.
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If you cannot see these documents, it may be because the league does not allow teams to
download official rosters or id cards. Check with your club or league administrator for the
specific rules.
Event Schedules, Game Cards, and Game Reports
To see an event schedule, look for the Accepted application link on the main team page
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7. To see the schedule, look for the Schedule tab, click it and you will see the event schedule.
8. If the league has asked you to bring game card, click on the PDF link next to the game number.
Print the PDF and bring the card to the game. Some leagues are just registration leagues and do
not produce schedules. If there is no schedule check with your club or league administrator.
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9. Game cards and game reports (if required by your league) are also found on the Schedule tab.
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Table of Contents - Florida Youth Soccer Association

Transcription

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