Gmail Overview

The
Tech Bar
Gmail Overview
925-631-6275
techbar@stmarys-ca.edu
A Gmail Reference Card
Gmail is a mail client produced by Google as a part of Google Apps at Saint Mary’s.
Google Apps Toolbar
Search Bar
Settings
Inbox
Compose
Inbox
Link
Labels
Features to get you started:
The Google Apps Toolbar allows you to switch between your Google apps quickly. These include Drive, Calendar, Gmail and
more.
The Inbox is your landing page after sign in. Messages and conversations are read and responded to here.
The Compose Button creates a new message.
The Labels (Folders in other mail clients) section includes Sent Mail, All Mail, Trash, and any other Labels that you created. Be
sure to learn more about controlling your work flow with labels and filters.
The Settings Gear is where you can control your gmail experience. View Options, Settings, and Help are found here.
The Search Bar is a powerful tool in Gmail. The search looks through all of your mail. Including your inbox, sent mail, trash, or
any label. Be sure to click on the small arrow at the end of the search box to refine your search or to create a filter.
Features we like:
•The Search Feature is powerful.
•25 MB per message.
•Drag and Drop File attachments
•Archiving email is easy.
•25 GB of email storage
•Help is helpful!
Cheat Sheet Created by The Tech Bar !
•Integration with all google Apps: Contacts,
Groups, Docs and Drive
•Google Chat is easily accessible
•Threaded conversations
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Located in Galileo 111
The
Tech Bar
Gmail Overview
925-631-6275
techbar@stmarys-ca.edu
A Gmail Reference Card
Accessing your mail
Point your browser to my.stmarys-ca.edu and key in your SMC Username and password. Click on the email icon.
Composing a message.
The new message window will appear.
• Google will assist with addresses from your contacts or
collected addresses.
• Click the links for Carbon Copies(CC) or Blind Carbon
Copies(Bcc) to add these options to this message
• To attach a file you can drag and drop it or click the
attach a a file link and navigate to the file and click
choose.
• Note: Each message can only contain up to 25
Megabytes(Mb) total.
• To add an invitation to your calendar and send an
invite, click the Invitation link.
Click SEND to send your message.
Click the
COMPOSE button
in the top left
corner
Reading Messages and Conversations
To read a message or conversation, click anywhere on a message in the Inbox. This will open up the conversation and allow
you to view its contents. Unread messages will appear bold.
Contact Info
Email Options
Current Email
Reply/Forward Box
Replying
To reply or forward the
message by looking near the
bottom of the window and
hitting Reply or Forward. If
the message was originally
sent to you and other people,
you can either choose to
reply or reply to all. Reply
sends a message to just the
person who sent the
message to you. Reply to all
sends that reply to all the
recipients of the original
message.
Threaded Messages
The above picture is an example of a threaded message. This method shows the previous messages sent in this
conversation, making it easy to reference back to past emails. The grayed out messages are minimized, which can be reopened by clicking anywhere on the message.
Contacts (Address Book)
There are two different kinds of contacts available on Gmail. There are the collected contacts(a list of contacts compiled by
an outside source) and there are imported contacts(contacts the user imports or enters on their own) To read more about
contacts, Use the Help feature in Gmail or find the Working with Contacts (Address Book) link on our Gmail Help site.
Groups (Mail Lists)
We will be compiling groups and lists for ease of access. Groups allow you to email multiple people at once by simply
entering the group you wish to email. For more help on groups use the help feature in Gmail or find the Creating Email Lists
and Groups link on our Gmail Help site.
Cheat Sheet Created by The Tech Bar
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Located in Galileo 111