Chapter 19 Ceremonies Wizcraft Part4

Annexure 14
Extracts of the contract dated 0I.12.2009
entered with Wizcraft relating to
performance security
2471
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DELHI
H 9 64258
EVENT MANAGEMENT SERVICES AGREEMENT
This Event Management Services Agreement is made in Delhi on 01 Decembgr 2009
Between
Organising Committee Commonwealth Games 2O1O Delhi, a society existing and
registered under the Societies Registration Act, 1860 and having its registered office at
Gate No. 25, Jawaharlal Nehru Stadium, l-odi Road, New Delhi - 110 003, India
(herelnafter neferred to as "Delhi 2O1O")
through its Secretary General.
AND
g
t
M/s Wizcraft International Entertainment Pvt. Ltd, A Company registered under the
Companies Act, 1956 having its registered office at Satyadev Plaza, Sth Floor, Fun
Republic Lanen Off New Link Road, Behind Bhagwati House, Mumbai - 400053 and a \/\/
branch office at Plot No 2, Shambu Dayal Bagh, Opposite Modi Mill, Kalkaji. Road, New - [
Delhi - 110020 (hereinafter referred to as "service Provider")
through its Director
Mr. Viraf Sarkari, who has been duly authorised by Board of Directors vide resolution
dated
Wizcraft
Delhi
2010
/
Page 1
2472
\
'
(g)
ensure that its Personnel at all times comply with all occupational
health
and safety and all Laws ielating to the piovision oi Services
under
this
Agreement
i
(h)
ensure that all personnel working on the Delhi. 2010 premises
acknowledge
that thev have understood ano shau compty
;itf
personnel statement as set out in Schedule 12;anA
(i)
D;iiil
2ilil';;;;*
at any time after a request from Delhi 2010, withdraw any person
frorn
providing any part of
.the Services if Delhi zolo has ieisonaute grounds for
making the request. on request, the servic" Fr*id",
,nrri ni"*;,
aL?ngg for the person to cease being involved in any way
in the provision
of the services. The service provider *y:.t reprace the person
with a person
of suitable ability, experience and qualification" *iinin a reasonabte
Lrrr /
'Yevv"vv'v time
period specified by Delhi 2010.
11
Fee
11'1
In consideration of the service Provider performing the
services in accordance with
the obligations contained in this Agreement, o"rnizoio
*iil p"v"lle Fee set out in
Schedule 3.
1'L'2
Delhi 2010 may.withhold payment of any amount that
it disputes in good faith until
the dispute has been resoived under clause 39"
11'3
The service Provider will be responsible for and will pay
all fees, charges and costs
ingurred in the provision of the services. This claus"
*iii
that any payment is expressly stated in this Agreement noi-l#rv to the extent
as oling Delhi 2010,s
responsibility, or if an authorised representative o? o"tni'zoio
ug.u"r in writing to
be responsible for any payment"
11.5
Performance Security
'
(a)
(b)
(c)
within 10 days of the signing of this Agreement, the seruice provider
must
provide the Performance security to oetni 2010
to ,".rr. ihu performance
by the service Provid.er of its obligations uniJer this Agreement"
The
Performance security should be furnis-hed in the
form oi an Account Fayee
Demand Draft, Fixed Deposit Receipt from a National
Bank,
Bank Guarantee from a commercial Bank in anCommercial
acceptable
form
safeguarding the interest of the oc in
respect.
The
validity
of
the
.all
'Performance security' would be upto 60 days
rrom tne-oate or the closing
ceremony.
The senvice Provider agrees that the performance security
encashed by Delhi 2010 in the event that the Service piovioer shall be
deliver the services in accordance with tn" s.op" oi wo.rr does not
set out in
Schedule Z, provided that such non_delivery non_compii.n."
/
is not a direct
or indirect result of default on the part of the Delhi zaL:o
The Performance security shall be returned to the seruice provider
at the
end of
Term provided the Performance security has not neen rorr"iieo
fre
t5
2473
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February
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The Special DG (Ceremonies),
Organizing Committee Commonwealth
NDCC Building,
phaseil,
Games 2010 Delhl
Opposite Jantar Mantar,
Jai Singh Road
NEWpErHt
ll0ool
su8:
pavmert]LBs lOg.OO tacs
Dear Sir,
This has reference
to the Event
Managem:n"t services
Agreement dated t/12/200g for the
commonwealth Games ceremonles. ln
terms of clause 11.5(a)ind schedule
I to g,e sria agreement,
we are hereby pleased to provide you
performance bank g;r.;a""
dated 2Z/O2/2OtOof Rs l@.00
organizing commfttee commo-nweatth
Games ,n;;o:o"lii
punjab
i:il:,Tl"il,Jffi;:,.'f
A
<Y'ornXh o
-J rI'rr):/ ^ -O
CxXolJ-
sp::id
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E 36-rF*
by
Further' as per schedule"3 (Fees and
Payments) of the agreement, service provlder
is entitled to a
payment Rs'54'00 Lacs, being
10% of total Management Fee failing
due
within
7
days
of submission
of performance security and inother
1o/o of Managemenii."
Rs.S4.oo Lacs hai also fallen due
or rerevant rnvoices are aftached herewith
ror your
;::ffiffi::itil,l11li3;.":?:il'rfi,"'j:ies
"t
we therefore request your good setf to
acknowtedge the receipt of the performance
Bank
issue the necessary instructions for
reteie oi o*r"n, of Rs.108.00 Lacs fanen
sf ry g f ffi:t?:nd
ti.b5c;
E
{IisiFN*
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lrr
l.ld
..- fti E c
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evvl
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e t sH
; "-iv ;
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due
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Your co-operation in the matter
shall highly be appreclated.
Thanking you,
Sincerely yours
Entertainment fut. ttd.
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Enclosed:
1.
2'
Perfonmance Bank Guarantee
of Rs. 100 Lac issue by punjab Nationar gbnk,
Mumbai.
scanned copies oftwo invoices ofRs.54
lacs each oateuieuru aryzznd,zoro.
2474
r.
organising committee cornmonwearth
Games 2010 Delhi
DEtHt2010xrgllgllllm*
\t-
i
i
8th December 2009
To,
Wiz Ajay
i
Rao
i
l
Associate Vice
"!
\.
i'l
'S+-
erefident
Wizcraft lnternati{nal Entertainment pvt"
Ltd.
sth Floor, Satyadev plaza,
Fun Republic tane,]Off New Link
Road,
Andheri (W), Mumbai _ 53
Dear Ajay,
This is with referenfe
t6 your letter dated sth December 2009
requesting for an extension in
the
duration for submitfing the Bank
Guarantee.
I
we have accepted
as mentioned in your letter and you
]you'
'"quest
extension to providd the Bank
Guarantee.
"r"
t.r"uy
granted an
i
Please note
that thei rirst installrnent of your payment
wiil onty be made once we have received
the Bank Guaranteeifrom you.
I
Yours Sincerely,
Special DG {Ceremonlies)
2475
Annexure
15
Minutes of M 2006 cultural event
committee held on 5.09 .2005
2476
Event commrttee held on 5th September 2005
Minutes of the Meeting of M 2006 curtural
at 2 P.M. at IOA, JN'Stadium, New Dethi
Present: Shri.l\l.Varadarajan
Shri. AJ(.lVlattoo
Shri Rajiva SrivastaYa
Chairman
Member
Member
&
today' only the following tumed up: DNA' RAMS
Of the 4 Firms invited to make their presentations
tg
beg-b-lg
not
would
rh"y
.o.*enc" and t"srelt"d
*IZ.RAFT. -frc .utt"iiu.i i-.ior!-if"- m..ting_*us to
, --^ ^:-^^ *!.^,, korr -^iT-.llr nienared their material.
comesinceth"Yhu@
presentation' which
Firms to make an illustrated / PowerPoint
oppornrnity was given to all the above three
they did.
in Queensland, AuSffalia as being significant in
DNA highlighted their association wit.h STAGESP.RT
only sporting Event they had managed
rn v *.ntio*a *it
rh"
the event DNA were
p"rrii- No'oltr.t internarional event had been orchestrated by them'
was the olympic T"r.h"R;;t in
However,theymadeadetailedpresentationof'tttto,nponentstheyhadvisualizedforthelndiansegment
of drum music'
in which there was the usual mix of elements
at rhe closing ."r"*onf oT it int"tuou*"
Harmony)"
"
io.rrrutionr and the finale (with fopus on
folk dances, classical
.#;; f-
*:
i"it.
iil;,6;il
experience of orchestratt"q-tl:1t:g^.::-:'l::"t
RAMS acknowledged that they have had no
presentatlons'
to product and corporate promotions and
confined
wholly
their experience was more or liss
said they
they
event'
could be for ihe Melboume
what the fnai*
When asked for their
""
it o}t and prylggt to' the co4ni1tpe'
:lTj'::::
*.n[
i;;;
trafrgGyeryI11t.:g?-qgyglgry9flesh
various cultural and sporting ev.ents
After listing
-here
and abroad,
large scale
ylzg+Ag+*
tht'dt:1,lll::1""Y:::::t5:::*:y"';*::it"ltilto
the
lf,'n::?fiJffiffi"'ff
spirit
audiovisuars speciaitv pi"o"::9 to rocus on the
htr tti onrnrtq fnlk
lffi,tT'ilfl:"S:ff:1il'jdffiffi;-iii". wi,r'
-..^r:]-,^r.t:
^Lra/t
t.,
y:ryl'yi::*l'9:i:::1.11'#?:i'iii:
:Tilli'iXT1ilJffi:,"ffiT#A;;;1ft
Fii",":'
;t;;';;;i
::i.::H:Jffi'H:i..'"io ;i'il';*I1"',t'v,q:.r:r:ll'*:":*?.i,1"::Sli5T:;:::T^'#11
'h";'"'d',:l9l'di:'^1',?::11*'f"::i"":H::T:'#:
I'H:il;Hfi'#ffi;;iii;iih"
L.:
il:,il:11ilff':T"':H"'J""t";'"i'd;':!4;j:i'-T:*'i"::*"::*"llY"'"1T',XTi:LiXi3fJtr"I
and sunidhi chauhan,
:i H::lffit"?Efi;; and sung by popularmusicians like Shankar Mahadevan
their presentation was exhaustive'
RAMSwereaskedtosubmitadetailedproposal,indicatingtheprecisenatureandcontentofthe
SegmentSoftheEvent.t'"v*""LJp,opo,",uiong'io"ofu@udgettherefor.
DNAweresimilarlyaskedtoPreSent@asedontheirproposalsfortheEvent.
a ro:sh.buds:t
WIZCRAFT were also asked similarlY to Prelent
.e:tiT1t:i
vreruoume, this wburd be difficurt. !-yqs4tatnel:p
;:ililt -i;d;;"fot *ut;il?d;Jat
size of the
*t u Hf,",H
what was being utk"d
llT?Li,,ll;
ttem ttut
9,T19,:l^**:i:l;
t^^r!^-
^f ^-
^--rnvin
rough budget estimates
2477
5q
to
viz', DNA, RAMS and wIZCRAFT were given time
ln consideration of the forgoing, all the 3 Firms
(ihd R-ajiva Srivastava) the data and inforrnation requested of
rrle with DG, commoo*;fi,t 6u-", 2010
zo05 ( It is reiterated that the rough
them. This should be done by 11 AM "" s;;rdtl-todieptemuer,
price bid)"
budset estimates, as asked for, is not the
the
-be
intheafternoon,astheCommitteesatinsession,statingthattheyhadnot
ved from TIC in
to
been aware that t
,t ui ,tt
y would propose would also be required
H:';:F1l#.'lliJd"Jild;; j:X*"*i:i:;t:.m:tr""f f#f :',ff Jffifi
;i'"J11y5r,*i**j::i:T-I;5"J"1il3;##ffi
ii:::l[iJ:,T:':"ffi ilA{"',ffi
event at Merboume, arong with 1
h
il;;il,,;v$!v;4
,%ffir'#ft:",;;##;ililf
ry1gg:
propose'
might
Event of the kind that they
iff ffi:ffi
*ogtr UuOg.t estimates for the
RAJiVA SRIVAST,q
MUTHUSAMY VARADARAJAN
2478
Annexure 16
Minutes of committee held on 12.09 -2005
2479
IN MARCH 2006
The full Committee het at 6.30 PM on September 12,2OO5 at the office of
the lndian Olympic Association and reviewed the minutes of the earlier meetings
held on August 26 and September 5, 2005. Member Mr. Mattoo, being away*to'
China, the Committee also took into account the presentation made by T-|.C. and
percept D'Mark before the Chairman and Member Mr. Rajiva Srivastava on
September 9, 2005.
The Committee recognized that it would be impossible to have any cost
estimate at this point that would even be remotely r6liable, in the absenee of a
ffisalsowithoutanideaofthepreciseinput.sthatwouldbe
forthcoming from other sources at both the Delhi and Melbourne ends which
would have a bearing on the numerous components of the events, as well as the
4
contributions and support expected from various Agencies like the Government
of Delhi, lndian High Commission in Australia, lndian Associations or.it ihere and
the Organisers of M2006 games. Thus, .the Committee concluded that the.
qriterion could /onlyJ be the past experience of the partL in managinO similar
cultural events in internationS! sports meets and its.performance.
ln the light of this, and keeping in mind the satisfactory
WIZCRAFT as evidenced by its past presentations at sports events its event management and presentation at the Opening and Closing C
of the first Afro-Asian Games (2003) at Hyderabad and at IOA's Bid (.2
the Commonwealth Games 2O1O at Jamaica, the Committee decided to shortlist
Ms. WIZCMFT INTERNATIONAL ENTERTAINMENT (P) Ltd,, as
V
Event
Manager for the Flag Handing Over Ceremony at M2006 Games at Meib)ourne.
R/"--." (l-.,
2480
The Committee also took note of the urgency to get on with the exercises
that are, imperative to coordinate with the Organisers of the M2006 Games and
all other concerned Agencies at both the lndian and Australian ends, in order to
a(
make the Evqnt a resounding success.
N.-d^^-,{71
.-.
RAJIVA SRIVASTAVA
'Moo
/
//
TTauIHusAMYVAMDARAJAN
a.
2481
"t
rtb
Annexure
T7
Minutes of evaluation of pre qualification
bid held on 10.05.2008
2482
A committee comprising of the following
members met on 1Oth May 200g at 3.30
p'm' to open the bids received in response
to the RFp proposals for creative,
technical, production & Management of opening
& crosing ceremonies.
i)
ii)
iii)
iy)
v)
Jabbar patel_ Eminent Film Director
Ms. suilajja Firodia Motwani- working-chairperson,
curture &
Ceremonies
Ms. Shova.na Narayan _ Jt DG(Arts &
Culture)
Gp. Capt. K U K neOOy _ DDG Finance- - '
Ms. purnima pendse Director cuttuie &
ceremonies
Or"
The proposars received from the foilowing
two firms were opened.
1.
2.
M/s Alternate Brand Sotutions Ltd (ABSL)
M/s wizcraft rnternationat Entertainment Fvt
Ltd.
(wrEpl)
The firm M/s ABSL.was.lgprg:ej'ted by Mr.
Krishna Menon
represented the firm M/s WIEPL itre representatives and Mr. Viraf sarkari
of both companies
attended the opening of their bids by the committe"'Ln
10/05/0g at 1530 hours.
The unopened sealed covers were shown to both
ih" ,"pr".entatives and their
signatures obtained on the covers. The committ""
in"r"after
master covers and took out three sg9!gg-reg!9lg_a"",r,r,ro opened the sealed
on orrlqll
s
were
also shown to the
representatives and they signeo tne covers arteiverifying
the same.-"--'
The committee then opened the pre qualification
cover
wIEPL' The EMD amount of Rs.10, Oob in the rorm or of M/s ABSL and M/s
DDs from
found duly encrosed and verified by the committee
,#o"rr"
each firm were
The committee scrutin5eo tlr.9 pre qualification
bid document as per the eligibility
criteria specified for pre quarification as.given in.pag"
r+ of the RFp document,
flyring.the above, the repres"ntrtiu", clirified ,6ffi of the queries made by the
committee members in relation to their turnover
in vt!
organizing
'vrrve rrr
national and internationat even$
"nJ "rp"rience
The evaluation made by the committee on the eligibility
criteria and the status of
submission of documents required to be
uy both the nrms I given
in
l
the enclosed statement.
"n.los""J
2483
f_: .e.
Tle c.omlittee, after due evaluation of all the pre qualification norms and after
The committee noted that M/s ABSL fulfill four out of the seven pre qualifying
r'- -r
norms and M/s WIEPL tumlt
ln the circumstances, the
s available before the committee are either to re_
invite the tender or td
at tne salle tevel and choose to
r their offers fu
ln view of the fact that the prAs€n
was lnvlteo Inrougn advertisement, in the most competitive and transparent
manner and in view of paucity of time available to fix the creative agency
for
opening and closing ceremony of CYG, given the fact that CyG is tj oe netO
during October 2008, the committee is oi the view that the latter option is the
most appropriate, practical and fulfills the need of the hour.
Therefore, the committee recommends that both M/s
Agt!_e!d M/s wlEpl may
be asked to come and make their presenta
ai
2008 at 1500 hours. Thereafter the committee will take up the evaluation of the
technical bid,
?Nq
Dr. Jabbar Patel
Eminent Film Director
Jt. DG (Arts & Culture)
oc cwc D2010
Chairperson, Culture &
DDG (Finance)
oc cwc D2010
rfi""lrp-Ms. Purnima Pendse
Director Culture & Ceremonies
2484
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