Annual - AACRAO

Annual
102nd
March 20-23, 2016 n Phoenix Convention Center, Arizona
www.aacrao.org
AACRAO 102ND ANNUAL MEETING
O
HOENI
ver the past century, AACRAO has positioned
itself as the source for information on student
admissions, academic records, international
education, and enrollment management. AACRAO
remains committed to expanding our programmatic
offerings to meet the changing demands and
needs of the professions we serve. Please join us
at our 102nd Annual Meeting in Phoenix, where our
Program Committee has worked diligently to plan
four exciting days of workshops, sessions, plenaries,
and networking opportunities, and our Co-Chairs of
Volunteers have coordinated their teams to host an
amazing event in their city.
Mike Reilly
Executive Director
AACRAO
Dan Garcia
Board President
West Texas A&M University
Brad Myers
Board Past President
The Ohio State University
Paul Kyle
Board President-Elect
Johnson County Community College
Jack Miner
Program Committee Chair
The Ohio State University
Tim Amyx
Program Committee Vice Chair
Volunteer State Community College
Montery Sims
Co-Chair, Volunteers
University of Phoenix
Hue Haslim
Co-Chair, Volunteers
Western International University
2
| AACRAO 102ND ANNUAL MEETING
Attend AACRAO’s
Annual Meeting to:
• Develop insights and ideas
that will position you and
your institution at the
forefront of the profession.
• Learn about best practices,
new techniques, and
cutting-edge technology.
• Stay abreast of policy
matters affecting higher
education.
• Network with colleagues
and learn what others are
doing on their campus.
AACRAO’s Annual Meeting attracts a diverse group of participants, who
represent a global perspective and a range of professional roles:
■■ enrollment managers
■■ registrars
■■ presidents
■■ student services professionals
■■ provosts
■■ academic advisors
■■ deans and faculty
■■ budget advisors
■■ admissions professionals
■■ information technology specialists
■■ financial aid professionals
■■ and more…
Visit AACRAO’s Website
Register Now!
This brochure provides a general overview of the Annual
Meeting program. Complete information on speakers,
sessions, workshops, and exhibitors, as well as online
registration are available at the conference website.
We look forward to meeting you in March—where learning
and fun will come together at AACRAO’s Annual Meeting.
See you in Phoenix!
Bring Your Family to Phoenix
Phoenix’s perpetual sunshine might tempt you to spend all of your free time sitting next to a swimming pool. Don’t give
in. Located in the Sonoran Desert, which is one of the wettest and greenest deserts in North America, Phoenix is home
to Camelback Mountain, where you can hike a rugged but rewarding trail to the top of the mountain’s “hump.”
If you prefer a more scenic view of Camelback, take in the vistas from a nearby restaurant patio. Buzz-worthy eateries
are as plentiful in Greater Phoenix as cactuses, and they come in just as many varieties.
Once you’ve satiated your palate, be
sure to explore the art and culture of
Phoenix. The Heard Museum (Native
American); Desert Botanical Garden
(the world’s largest collection of desert
plants); Taliesin West (home of the Frank
Lloyd Wright Foundation); the Phoenix
Art Museum (the Southwest’s largest
art museum); the Fleischer Museum
(American Impressionism); the Arizona
Science Center; Pueblo Grande Museum
and Cultural Park (Native American) and
the Musical Instrument Museum (MIM) are
among the cultural hot spots.
There’s so much to do and see in Phoenix.
Visit our customized web page, which
shares the best of what Phoenix has
to offer.
PHOENIX n MARCH 20-23, 2016 |
3
ANNUAL MEETING SPONSORS
HOENI
AACRAO thanks our Annual Meeting sponsors:
Hotel Key Cards
Badge Holders
Pens, First-Time Attendee Orientation
and Welcome
Totebags
Student Success Track
Evaluations
Course and
Room Scheduling Track
Conference Photography
International Educators Reception
Paver Family Foundation
4
A ACR AO
INTERNATIONAL
EDUCATION
S E R V I C E S
International Educators Reception
International Educators Reception
Corporate Research
Corporate Research
| AACRAO 102ND ANNUAL MEETING
CONFERENCE LOCATION & HOTEL INFORMATION
Conference Location
Phoenix Convention Center – North Building
All sessions will be held here.
100 North 3rd Street
Phoenix, Arizona
Directions & Parking Information are available online.
Conference Hotels
Headquarters Hotel
Sheraton Grand Phoenix
(previously the Sheraton Phoenix Downtown Hotel)
340 North 3rd Street
Phoenix, Arizona 85004 United States
Phone: (602) 262-2500
The Sheraton Phoenix Downtown Hotel was recently given
the designation of Sheraton Grand from Starwood Hotels
& Resorts. Sheraton Grand is the brand’s new premier tier
of exceptional Sheraton hotels recognized for their prime
locations, distinguished design and excellence in guest service
and experience. Now known as Sheraton Grand Phoenix, this
property is the first to earn this recognition in North America and
joins 12 other exceptional properties around the world with this
designation.
Rate:
$229 plus tax single/double (Tax is currently 13.27%)
Hyatt Regency Phoenix
122 North Second Street
Phoenix, Arizona, USA, 85004
Phone: (602) 252-1234
Discover the vibrant heart of the Southwest at Hyatt Regency
Phoenix. Set within the center of this cosmopolitan city, this
hotel is an urban oasis of comfort and calm. From spacious
suites to delicious dining and beyond, we invite you to immerse
yourself in the very essence of downtown Phoenix. Enjoy easy
access to the best of Phoenix, surrounded by panoramic city
and valley views, delicious dining and new experiences.
Rate:
$209 plus tax single/double (Tax is currently 13.27%)
Reservations:
■■ Phone: (888) 421-1442 and mention that you are with the
AACRAO Annual Meeting
■■ Reserve Online
Parking:
Valet Parking is $28 daily; Self-parking is $19 daily (Prices
subject to change)
SpringHill Suites Phoenix Downtown
802 East Van Buren Street
Phoenix, Arizona 85006
Phone: (602) 307-9929
■■ Phone: (866) 837-4213 or (800) 325-3535 and mention that
you are with the AACRAO Annual Meeting
■■ Reserve Online
Get FREE high-speed Internet access at SpringHill Suites,
located just blocks away from the Convention Center.
Complimentary transportation is offered to and from Sky Harbor
Airport, the Convention Center, and local downtown businesses.
Enjoy one of our studio suites, which includes a mini-refrigerator,
microwave, coffee maker, a well-lit work area, sofa sleeper,
lounge chair, and more. To further enhance your stay, we offer a
complimentary breakfast buffet, swimming pool, whirlpool, and
cardio room.
Parking:
Rate:
Valet Parking is $29 daily; Self-parking is $19 daily
(Prices subject to change)
$199 plus tax single/double (Tax is currently 13.27%)
Reservations:
A limited number of rooms has been added to accommodate
annual meeting registrants. Please reserve your room as soon
as possible.
Reserve Your Room Through AACRAO:
Beware of Third-Party Agents
Beware of third-party agents sending unsolicited e–mails
to our attendees regarding reserving hotel rooms for the
2016 Annual Meeting. Please note that such companies
are NOT affiliated with AACRAO. We discourage you
from making your room reservations through such
organizations, as rooms are not guaranteed if you book
through improper channels. AACRAO is not responsible
for any fees, penalties, or issues with room availability
should you use a third-party agent.
Reservations:
■■ Phone: (800) 627-7468 and mention that you are attending
the AACRAO Annual Meeting
■■ Reserve Online
Parking:
There is complimentary on-site parking
PHOENIX n MARCH 20-23, 2016 |
5
HOTEL INFORMATION (continued)
HOENI
Policies for All Hotels
Reservation Deposit:
■■ All reservation requests will require a valid credit card as a
guarantee or a one night deposit. For those not paying with
a credit card, a personal check or a money order will be
needed for the deposit. Deposits will be refunded for rooms
cancelled more than 72 hours prior to arrival.
Cut-off Date for Reservations:
Thursday, February 25, 2016.
■■ This is a limited block of rooms and availability cannot be
guaranteed. Early reservations are recommended.
Phoenix City Hall
6
| AACRAO 102ND ANNUAL MEETING
Deadline for Cancellations:
■■ For a full refund, reservations must be canceled three
working days prior to your arrival, and a cancellation
number must be obtained from the hotel. If a cancellation
occurs after this deadline, a processing fee of one night’s
room and tax will be imposed on each reservation
cancelled.
Early Departure Fee:
■■ In the event a guest checks out prior to the reserved checkout date, the hotel will charge an early check-out fee. To
avoid the fee, advise the hotel at or before check-in of any
change in departure date.
MEETING AT A GLANCE
Friday, March 18, 2016
Board of Directors
Committee Meetings
5:00 p.m. – 7:00 p.m.
Saturday, March 19, 2016
Board of Directors Meeting
8:00 a.m. – 6:00 p.m.
Conference of Registrars in
Jesuit Institutions (CORe)
Meeting
8:30 a.m. – 6:00 p.m.
Registrar 101 and FERPA
Pre-meeting Workshop
(Part 1 of 2)
(ticket at extra cost required)
National Network of
Law School Officers Board
of Directors Meeting
8:30 a.m. – 3:00 p.m.
Registrar 101 and FERPA
Pre-meeting Workshop (Part 2)
(ticket at extra cost required)
Registrar 201 Pre-meeting
Workshop (Part 2)
Monday, March 21, 2016
(ticket at extra cost required)
8:30 a.m. – 3:30 p.m.
AACRAO SPEEDE Committee
Business Meeting
9:00 a.m. – 5:00 p.m.
Program Committee Meeting
(2015-2016, 2016-2017)
By invitation
Registrar 201 Pre-meeting
Workshop (Part 1 of 2)
Luncheon for Professional
Activities Committees Chairs
Sunday, March 20, 2016
Registration
7:00 a.m. – 7:30 p.m.
Cyber Café
6:45 p.m. – 8:00 p.m.
Exhibit Hall Open
6:45 p.m. – 8:00 p.m.
Pre-meeting Workshops
(ticket at extra cost required)
• Full day:
(S1) 8:30 a.m. – 3:30 p.m.
• Half day:
(S2) 8:30 a.m. – 11:30 a.m.
(S3) 12:30 p.m. – 3:30 p.m.
IPEDS Pre-Meeting Workshop
(ticket at extra cost required)
7:30 a.m. – 4:00 p.m.
State and Regional
Officers Workshop
8:30 a.m. – 11:30 a.m.
(cash bar and hors d’oeuvres)
6:45 p.m. – 8:00 p.m.
9:30 a.m. – 11:00 a.m.
9:30 a.m. – 5:30 p.m.
Welcome Reception
8:30 a.m. – 3:30 p.m.
9:30 a.m. – 5:30 p.m.
(ticket at extra cost required)
• Opening Plenary
5:45 p.m. – 6:45 p.m.
Timothy Egan, National Book
Award Winner and New York Times
Op-Ed Writer
(2015-2016, 2016-2017)
By invitation
11:15 a.m. – 12:30 p.m.
Please preregister for luncheon on
registration form.
Meeting for Chairs &
Members of Professional
Activities Committees
(2015-2016, 2016-2017)
12:30 p.m. – 3:00 p.m.
Joint Caucus Welcome
3:15 p.m. – 3:45 p.m.
NNLSO Welcome Reception
3:30 p.m. – 4:30 p.m.
(S4) First-Time Attendees
Orientation & Welcome
3:45 p.m. – 4:45 p.m.
Sponsored by
National Student Clearinghouse
(S4) Nominations & Elections
Committee Meeting
(2015-2016, 2016-2017)
3:45 p.m. – 4:45 p.m.
(S5) Opening General Session
5:00 p.m. – 6:45 p.m.
• Welcome and Awards
Presentation
5:00 p.m. – 5:45 p.m.
Registration
7:30 a.m. – 5:30 p.m.
Cyber Café Open
9:00 a.m. – 4:30 p.m.
Exhibit Hall Open
9:00 a.m. – 4:30 p.m.
Space available for Professional
Activity Committee meetings in
the Exhibit Hall during exhibit
hall hours.
Friends of Bill W. Meeting
7:00 a.m. – 8:00 a.m.
AACRAO Past Presidents’
Breakfast
By invitation
8:00 a.m. – 9:30 a.m.
(M1) Educational Sessions
& Round Table Discussions
8:00 a.m. – 9:15 a.m.
Corporate Showcase
• Refreshment Break
in Exhibit Hall
9:15 a.m. – 10:30 a.m.
• (M2) Corporate Presentations
9:30 a.m. – 10:30 a.m.
(M3) Educational Sessions
& Round Table Discussions
10:45 a.m. – 11:45 a.m.
(ML) Luncheons
11:45 a.m. – 1:15 p.m.
• Graduate and Professional
Schools Luncheon
(ticket at extra cost required)
Manley Begay, Professor, Northern
Arizona University
• Nominations & Elections
2016-2017 Committee
Luncheon
By invitation
PHOENIX n MARCH 20-23, 2016 |
7
MEETING AT A GLANCE (continued)
(T1) Educational Sessions
& Round Table Discussions
8:00 a.m. – 9:15 a.m.
(T4) Plenary Presentation
2:30 p.m. – 3:30 p.m.
(M4) Latino/Latina Caucus
1:15 p.m. – 2:15 p.m.
Refreshment Break in
Exhibit Hall
9:15 a.m. – 10:00 a.m.
(T5) Educational Sessions
& Round Table Discussions
3:45 p.m. – 4:45 p.m.
Presenter: TBD
(T2) AACRAO Business Meeting
10:00 a.m. – 11:30 a.m.
(T5) Poster Sessions
3:45 p.m. – 4:45 p.m.
Refreshment Break in
Exhibit Hall
3:30 p.m. – 4:00 p.m.
Asian and Pacific
Islander Caucus
11:30 a.m. – 12:45 p.m.
Native American Caucus
3:45 p.m. – 4:45 p.m.
(M6) Educational Sessions
& Round Table Discussions
4:00 p.m. – 5:00 p.m.
Black Caucus
11:30 a.m. – 12:45 p.m.
(T6) Educational Sessions
& Round Table Discussions
5:00 p.m. – 6:00 p.m.
(TL) Luncheons
11:30 a.m. – 1:00 p.m.
Receptions
6:30 p.m. – 8:00 p.m.
HOENI
(M4) Educational Sessions
& Round Table Discussions
1:15 p.m. – 2:15 p.m.
(M5) Plenary Presentation
2:30 p.m. – 3:30 p.m.
(M6) ACAOPU Meeting
4:00 p.m. – 5:00 p.m.
(M6) LGBTQA Caucus
4:00 p.m. – 5:00 p.m.
(M7) AACRAO Town Meeting
5:15 p.m. – 6:15 p.m.
Board of Directors Reception
for Honorees
By invitation
6:15 p.m. – 7:30 p.m.
National Network of Law
Schools (NNLSO) Social
7:30 p.m. – 9:00 p.m.
• For information and registration,
contact: Denise Boessen at
BoessenN@missouri.edu or
(573) 882-8269
Tuesday, March 22, 2016
INTERNATIONAL DAY
Registration
7:45 a.m. – 4:30 p.m.
Cyber Café Open
9:00 a.m. – 3:00 p.m.
Exhibit Hall Open
9:00 a.m. – 3:00 p.m.
Space available for Professional
Activity Committee meetings in
the Exhibit Hall during exhibit
hall hours.
Friends of Bill W. Meeting
7:00 a.m. – 8:00 a.m.
8
• National Network of Law
School Officers Luncheon
and Business Meeting
For information and registration,
contact: Denise Boessen at
BoessenN@missouri.edu or
(573) 882-8269
• Annual Meeting Planners
Luncheon
By invitation
• (TL) TAICEP: The Association
for International Credential
Evaluation Professionals
Brown Bag Lunch
11:30 a.m. – 1:00 p.m.
Contact: Jeanie Bell at
Jeanie.bell@colorado.edu or
(303) 735-2437
(T3) Educational Sessions
& Round Table Discussions
1:00 p.m. – 2:00 p.m.
(T3) Poster Sessions
1:00 p.m. – 2:00 p.m.
Refreshment Break
in Exhibit Hall
2:00 p.m. – 2:30 p.m.
NAIA Registrars Association
Annual Business Meeting
and Discussion
2:00 p.m. – 3:30 p.m.
(T4) Plenary Presentation
2:30 p.m. – 3:30 p.m.
Presenter: Andy Gomez, Assistant
Provost, Dean of International Studies
& Senior Fellow in Cuban Studies,
University of Miami (Retired)
| AACRAO 102ND ANNUAL MEETING
Presenter: TBD
• State and Regional Receptions
• International Educators
Reception (ticket at extra cost
required)
Sponsored by AACRAO International
Education Services (IES), ETS/TOEFL,
and Paver Family Foundation
Wednesday, March 23, 2016
Registration
7:45 a.m. – 12:30 p.m.
Cyber Café Open
7:45 a.m. – 12:30 p.m.
Friends of Bill W. Meeting
7:00 a.m. – 8:00 a.m.
(W1) Educational Sessions
& Round Table Discussions
8:00 a.m. – 9:00 a.m.
(W2) Educational Sessions
& Round Table Discussions
9:15 a.m. – 10:15 a.m.
(W3) Educational Sessions
& Round Table Discussions
10:30 a.m. – 11:30 a.m.
(W4) Closing Plenary
11:45 a.m. – 12:45 p.m.
Presenter: TBD
Program Committee Meeting
(2016-2017) By invitation
1:30 p.m. – 3:30 p.m.
Board of Directors Meeting
1:30 p.m. – 3:30 p.m.
FEATURED SPEAKERS
Opening Plenary
Timothy Egan
National Book Award Winner and New York Times
Op-Ed Writer
Sunday, 5:45 p.m. – 6:45 p.m.
Photo Credit: Lisa Howe Verhovek
“Indiana Jones with a Camera: How Edward Curtis Tried to Make Native
Americans Live Forever”
Edward Curtis was charismatic, handsome, a passionate mountaineer, and
a famous portrait photographer, the Annie Leibovitz of his time. He moved
in rarefied circles, a friend to presidents, vaudeville stars, leading thinkers.
But when he was thirty-two years old, in 1900, he gave it all up to pursue his
Great Idea: to capture on film the continent’s original inhabitants before the old
ways disappeared.
Curtis spent the next three decades documenting the stories and rituals of
more than eighty North American tribes. It took tremendous perseverance
— ten years alone to persuade the Hopi to allow him to observe their Snake
Dance ceremony. And the undertaking changed him profoundly, from
detached observer to outraged advocate. Curtis would amass more than
40,000 photographs and 10,000 audio recordings, and he is credited with
making the first narrative documentary film. In the process, the charming rogue with the grade school
education created the most definitive archive of the American Indian.
Timothy Egan is an acclaimed writer and veteran
chronicler of the West whose interests range wide across
the American landscape and American history. He is a
Pulitzer Prize-winning reporter, a popular columnist, and
a National Book Award-winning author.
His weekly online column for The New York Times, the
popular “Opinionator,” is consistently among the most
read pieces on the NYT site. Before that, he worked
as one of the newspaper’s national correspondents,
roaming the West and serving as its Pacific Northwest
correspondent. In 2001, Egan was part of the Pulitzer
Prize-winning team that wrote the series “How Race Is
Lived in America.”
Egan is the author of several books, including The Big
Burn: Teddy Roosevelt and the Fire That Saved America,
a New York Times bestseller and winner of the 2009
Pacific Northwest Booksellers Award. The Big Burn was
also the inspiration for a recent documentary also titled
The Big Burn which aired on The American Experience
(PBS) in 2014. Egan’s book The Worst Hard Time: The
Untold Story of Those Who Survived the Great American
Dust Bowl, a work Walter Cronkite called “can’t-put-itdown history,” won the 2006 National Book Award for
nonfiction. Egan is featured prominently in Ken Burns’
acclaimed 2012 film, The Dust Bowl.
PHOENIX n MARCH 20-23, 2016 |
9
FEATURED SPEAKERS (continued)
HOENI
Graduate & Professional Schools Luncheon Presenter
Manley A. Begay, Jr., Ed.D.
Professor, Northern Arizona University, College of Social and Behavioral Sciences,
Department of Applied Indigenous Studies and Co-director, Harvard Project on American
Indian Economic Development
Monday, 11:45 a.m. – 1:15 p.m.
“Indigenous Nation-Building: Creating Strong Partnerships Between Higher
Education Institutions and Native Nations”
In an age of Indigenous Nation-(Re)Building, higher education institutions and Indigenous nation
governments and organizations can create meaningful, effective, and lasting partnerships. In his
presentation, Dr. Begay will highlight this effort, particularly focusing on the knowledge and skills that
higher education administrators and students need to become aware of and responsive to Indigenous
nations, as they look to partner with them to solve shared challenges.
Manley A. Begay, Jr. is professor in the Department
of Applied Indigenous Studies (AIS), and Department of
Politics and International Affairs, College of Social and
Behavioral Sciences. Professor Begay is also an affiliate
faculty member of the W. A. Franke College of Business
at Northern Arizona University, Flagstaff (NAU).
of nation-building and economic development. At
NAU, he has primary responsibility for teaching about
Indigenous Nation-Building and developing the Tribal
Leadership Initiative.
Professor Begay joined the NAU faculty in fall of 2014.
Beginning in 1997, he has also been co-director (with
Professors Joseph Kalt and Stephen Cornell) of the
award-winning Harvard Project on American Indian
Economic Development at the John F. Kennedy
School of Government at Harvard University. Since
1987, the Harvard Project has worked for and with
Indigenous governments, enterprises, organizations,
and communities world-wide providing research,
advisory services and executive education on issues
Cararro Cactus Gardens at Tovrea Castle
10
| AACRAO 102ND ANNUAL MEETING
Plenary Presenter
Andy S. Gomez
Assistant Provost, Dean of International Studies & Senior Fellow in Cuban Studies,
University of Miami (Retired)
Tuesday, 2:30 p.m. – 3:30 p.m.
Dr. Andy S. Gomez is a Senior Advisor with the law and
public policy firm of Poblete Tamargo LLP. Prior to joining
the firm, he served as Special Assistant for International
Affairs at the University of Miami, in Florida. In this role,
Dr. Gomez served as the university’s liaison between the
international business and the diplomatic communities.
He served as Assistant Provost for Planning, Institutional
Research, and Assessment from 2005-2012. In this
capacity, Dr. Gomez was responsible for the continuous
academic improvement of all university-wide programs.
He also served on the Southern Association of Colleges
and Universities (SACS) Board of Trustees from
2008-2012.
At the University of Miami, Dr. Gomez also served as
Dean of the School of International Studies, 2001-2004.
Dr. Gomez is considered an academic scholar in Cuban
studies. He currently serves as a Senior Fellow at the
University of Miami’s Institute for Cuban and CubanAmerican Studies. His research agenda focuses on the
ideological and psychological reconstruction of human
values and attitudes in a post-Castro Cuba.
Papago Park
PHOENIX n MARCH 20-23, 2016 |
11
Do You Have a Campus Video to Share?
Participate in AACRAO’s Screening Debut
Has your office or department developed a brief
film of which you are especially proud? Have you
received feedback that one of your campus videos
is extremely effective? Now is your opportunity
to share your movie masterpiece with AACRAO
Annual Meeting attendees.
AACRAO’s Screening Debut is being launched
at the Phoenix Annual Meeting. We invite you to
submit up to three videos, which will run on a
continuous loop during breakout session times
on Monday and Tuesday. If you are attending the
Annual Meeting, there will also be designated
time for you to discuss the concept behind your
video and explain to colleagues how to develop
something similar for their own campus.
Showcase your institution in one of the
categories below:
■■
Marketing/Recruiting
■■
Welcome/Orientation
■■
Training (Internal and External)
■■
Services
■■
Philosophy/Culture
■■
Potpourri
To submit a video, please e-mail movies@aacrao.org and we will send you submission details.
The submission deadline is Friday, February 19, 2016. Selections will be made by February 26, 2016
and submitters will be notified soon thereafter. Once accepted, additional details will be provided.
You do not have to attend the Annual Meeting to submit a video.
Videos should be no more than 10 minutes in length and been produced between 2013 and 2016.
Videos submitted for the Screening Debut will NOT be used for any purpose other than showing at
the 2016 AACRAO Annual Meeting.
Complete Guidelines and Category Descriptions are available at www.aacrao.org/movies.
PRE-MEETING WORKSHOPS
Registrar Workshops (Two-Days)
Saturday, March 19, 9:30 AM – 5:30 PM
and Sunday, March 20, 8:30 AM – 3:30 PM
Full-Day Workshop
Sunday, March 20, 8:30 AM – 3:30 PM
Advancing in the Admissions Profession
Registrar 101 and FERPA (Parts 1 & 2)
ID: 4368
ID: 4314
FEE: $315
FEE: $415
Are you looking to advance your career as an admissions
professional? If so, this workshop is designed for you. A
team of seasoned admissions practitioners will review the
recently developed Core Competencies and Proficiencies
for Admissions Professionals and help you assess
your current strengths and also identify opportunities
for growth. Leave with training and professional
development resources.
Spend two days diving into the work of the registrar’s
office. This workshop is for those new to the profession
and will address many of the “what” and “how” questions
that make up the work of the registrar. A significant
portion of the workshop will focus on understanding
and applying FERPA. Attendees will leave the workshop
with a greater understanding of the depth and breadth
of the work of the registrar, where to find information and
answers, and a solid network of professional colleagues.
PRESENTERS:
Stephanie Henning, Central College
LeRoy Rooker, AACRAO
Kimra Schipporeit, University of Nebraska at Kearney
Daniel Weber, Northeastern Illinois University
Registrar 201 (Parts 1 & 2)
PRESENTERS:
Luisa Havens, Florida International University
Vern Granger, The Ohio State University
James Miller, University of Puget Sound
Cassandra Lachica-Chavez, El Paso
Community College
Morning Half-Day Workshops
Sunday, March 20, 8:30 AM – 11:30 AM
ID: 4367
FEE: $415
The work of the registrar’s office is ever evolving.
Increasingly our work crosses the boundaries of other
areas within our campuses and beyond. Join us as we
provide insights for successful navigation of this changing
landscape. This workshop is geared toward those with
at least 5 years of experience in the profession and
will explore leadership and management, budgeting,
technology, beyond basic FERPA, and what issues we
may be facing in the near future. Come prepared to share
and learn.
PRESENTERS:
Tina Falkner, University of Minnesota – Twin Cities
Bob Kubat, Penn State University
Glenn Munson, Rhodes College (Retired)
Brad Myers, The Ohio State University
Authors’ Workshop for the Digital and
Print World
ID: 4575
FEE: $145
This first-ever “working” workshop is designed for writers/
authors who are seeking to jump-start their creations at
whatever stage. Facilitated by two authors, this session
will offer one-on-one and group assistance to those who
want to contribute to their professional field.
PRESENTERS:
Christopher Tremblay, Western Michigan University
Dean Kahler, University of Arkansas at Little Rock
PHOENIX n MARCH 20-23, 2016 |
13
PRE-MEETING WORKSHOPS (continued)
HOENI
How to Implement Electronic Data
Exchange: A Step-by-Step Guide
Afternoon Half-Day Workshops
Sunday, March 20, 12:30 PM – 3:30 PM
ID: 4562
FEE: $165
Creating Interactive Dashboards in Excel
Speaking the same language when exchanging
transcripts and other student data is essential for the
efficiency of all our operations. Learn the basics of
electronic data exchange (EDX) and how to get on
board at your institution. This workshop will provide a
template—applicable at various types of institutions—with
the steps needed to get your project going.
ID: 4646
PRESENTERS:
Tu Anh Do, San Francisco State University
Doug Holmes, Ontario Universities’ Application Centre
State and Regional Officers Workshop
ID: 4760
FEE: NONE
FEE: $140
No budget for specialized dashboard programs? New
features in Excel 2010 and 2013 allow even casual users
to create interactive dashboards that enable end-users
to explore your data in ways you have only imagined.
You only need some familiarity with how to create Pivot
Tables for this workshop, and then we will go from there
to explore more advanced options including PowerPivot,
Slicers and more. It is surprisingly easy to turn out
dashboards to impress!
PRESENTERS:
Jennifer Chadwick, University of North Georgia
Loralyn Taylor, Ohio University
All state and regional officers, committee chairs,
and others in leadership roles within the state and
regional organizations are encouraged to attend this
FREE workshop.
Curriculum Management & Registrars:
Strong Partnering with Academic Colleagues
PRESENTER:
FEE: $135
Charlie Couch, University of Northern Colorado
The Core Concepts of SEM
ID: 4369
FEE: $250
This introductory workshop will provide an overview
of the concepts and strategies of strategic enrollment
management. Participants will expand their
understanding of SEM and take away action plans for
achieving enrollment goals upon their return to campus.
PRESENTERS:
Tom Green, AACRAO Consulting
William Serrata, El Paso Community College
14
| AACRAO 102ND ANNUAL MEETING
ID: 4761
Registrars can and should play central roles in the
curricular change process at their institutions. Learn
about proven practices from two large public universities,
where the Registrar’s Offices work as critical partners in
the degree, course, and requirement change process.
The presenters will discuss how to avoid pitfalls such
as unnecessary course prefix changes, unworkable
repeatability, equivalency issues, and other challenges.
PRESENTERS:
Julia Pomerenk, Washington State University
Rebecca Mathern, Oregon State University
Federal Financial Aid Regulations and
the Academic Record
Say Yes: Improvisation Techniques to Build
Teams and Improve Performance
ID: 4762
ID: 4484
FEE: $145
FEE: $135
Compliance can be impacted by how registrars
manage business processes and the academic record.
This session will focus on some of the more recent
regulations, such as repeating classes, withdrawals, last
date of attendance, and distance education, as well as
common responses and best practices from a records
standpoint. Hear perspectives from financial aid and
registrar professionals, and come prepared to share your
experiences and practices.
Learn how improvisation techniques can help you build
teams, improve performance, and turn difficult situations
into positive interactions, and receive tips for a variety of
public speaking formats. This is an interactive workshop,
and participants will join in activities and exchanges with
the goal of learning how to “say yes” and achieve better
outcomes in our registrar and admissions offices.
PRESENTER:
Ingrid Nuttall, University of Minnesota
PRESENTERS:
James Kennedy, Indiana University
Kristi Wold-McCormick, University of
Colorado Boulder
Improve Analysis of Large Data Sets and
Create Interactive, Flexible Reporting
ID: 4502
FEE: $140
Providing timely and flexible analysis of large data sets
can be problematic. This session sets the foundation
on building an Excel database that is focused on
addressing strategic business questions around
retention, admissions, and enrollment. A data set will
be provided for use during hands-on practice sessions
in this workshop. You will learn to build interactive
dashboards with trend lines as well as other in-depth
analysis. Requirement: Bring laptop with Microsoft Office/
Excel 2013.
PRESENTER:
Janet Ward, Seattle Pacific University
PHOENIX n MARCH 20-23, 2016 |
15
HOENI
AIR/AACRAO Co-hosted
IPEDS Workshop
Sunday, March 20, 2016 ~ 7:30 a.m. – 4:00 p.m.
Phoenix Convention Center
The Association for
Institutional Research (AIR) and the American
Association of Collegiate Registrars and Admissions
Officers (AACRAO) are co-hosting a one-day IPEDS
Workshop for data providers and users in conjunction
with AACRAO’s 102nd Annual Meeting. Financial
support for this workshop is provided by the National
Center for Education Statistics (NCES).
IPEDS Workshop Highlights
■■ 7:30 a.m. to 4:00 p.m. on Sunday, March 20, 2016
at the Phoenix Convention Center
■■ Six hours of instruction (demonstrations,
discussions, PowerPoint presentations, and handson computer based training exercises) divided into
two 3 hour segments
~ IPEDS Data as the Public Face of an Institution
~ IPEDS Data and Benchmarking: Supporting
Decision Making and Institutional Effectiveness
■■ Provided at no charge to participants
Workshop Content Description
IPEDS Data as the Public Face of an
Institution raises the level of awareness among
higher education professionals about the importance
of accuracy and consistency in data reported
to IPEDS. Examples of real IPEDS data used in
the public domain will be incorporated, enabling
participants to understand how IPEDS data are used
by governmental and non-governmental entities.
This module includes presentations, discussions,
exercises and demonstrations utilizing IPEDS data tools
and resources.
16
| AACRAO 102ND ANNUAL MEETING
IPEDS Data and Benchmarking: Supporting
Decision Making and Institutional Effectiveness
is designed for participants with little to no experience
in the area of conducting benchmarking studies or
with the IPEDS Data Center. This module introduces
the fundamentals of creating benchmarks to measure
institutional effectiveness. The module provides an
overview of the types of comparison groups that can
be constructed using IPEDS data, with examples of
appropriate use. Participants will use actual data from
the IPEDS Surveys, Data Feedback Reports, and the
Data Center. Exercises and resources will demonstrate
processes to establish key performance indicators and
identify variables to refine comparison groups.
Note: Participants are required to bring a
MAC or PC laptop with wireless capability and
Microsoft Excel.
IPEDS Workshop Online
Registration
This workshop is limited to 45 participants and
workshop seats are allocated on a first-come, firstserved basis. Seat confirmations are delivered via email
on a rolling basis approximately 3 business days after
an online seat registration is submitted. Click here for
additional information and to request a seat.
Questions?
E-mail: ipedsworkshops@airweb.org
Phone: (850) 385-4155 x202
SESSION INTEREST TRACKS
Course and Room Scheduling Track
Sponsored by
Group I: Financial Aid and Enrollment
Services Committee
■■ Access and Success: Chief Enrollment and Financial
Officers Bridge the Gap
■■ Collaboration Between Records and Financial Aid
■■ How Stanford Changed Its Standard Class Meeting
Patterns and Managed to Carry On
■■ Online Course and Curriculum Management Panel
■■ Successful Space Management Strategies
■■ Technology, Teaching, and Space: The Changing Role of
the Academic Scheduler
Student Success Track
Sponsored by
Group I: Recruitment and Marketing Committee
■■ Building an EM Brand
■■ Listen and Engage: Getting Student Conversations Going
■■ Panel Discussion: Communicating with Parents
Group I: School College Relations Committee
■■ A Unique Partnership: A Community College and Nine
Baccalaureate Institutions
■■ Easing Compliance Issues Between Institutions, Partnering
Sites, and Students
■■ From Prospect to Grad: Using Technology to Strengthen
the Recruitment Pipeline
■■ A Unique Partnership: A Community College and Nine
Baccalaureate Institutions
Group I: Transfer and Articulation Committee
■■ Advancing Student Completion Through Course Access
and Resource Alignment
■■ ACE 101: The “Ins-and-Outs” of the ACE Military
Evaluations Review Process
■■ From Prospect to Grad: Using Technology to Strengthen
the Recruitment Pipeline
■■ ACE 201: Facing the Challenges of the JST and Transfer of
Military Credit
■■ One-Stop Shops: Do They Impact Retention?
■■ Arcadia University’s Solution to Transferring Credit Earned
via Study Abroad
■■ Student Success: An Enrollment Management Perspective
Group I: Admissions Policies and
Practices Committee
■■ A Case Study on Holistic Admissions Decisions in HealthRelated Institutions
■■ Building Networks: Collaboration Between Gator
Engineering and Sante Fe College
■■ Creating Guided Pathways for Community College
Transfer Students
■■ Background Checks and University Admissions Processes
■■ Designing and Implementing Reverse Transfer: Lessons
from CWID States
■■ I’m Coming to College, Just Not Now
■■ Perspectives on PLA and Nontraditional Credit
■■ It Takes a Village: Offering Summer Programs
■■ PLA: Regional Requirements, Mounting Myths and
Trending Policies
■■ Leader and Subordinate Perceptions of Leadership Style
Group I: Enrollment Management and
Retention Committee
■■ Advancing Student Completion Through Course Access
and Resource Alignment
■■ Changes in Advanced Placement (AP): The Ongoing Role
of Higher Education
■■ Examples from the Field: A Veteran Student Panel on
Transition and College Life
■■ Technology Tools to Meet Outrageous Transfer Articulation
Service Agreements
■■ The Interstate Passport: An Outcomes-Based Block
Transfer Framework
■■ Transfer Best Practices Roundtable
■■ Two Offices, One Goal: The Importance of Admissions and
Registrars Offices in Yield
■■ What’s Next for AACRAO Transfer Publications?
■■ Meeting the Needs of Sophomore Students
Group II: International Admissions Committee
■■ One-Stop Shops: Do They Impact Retention?
■■ EducationUSA Update
■■ Student Success: An Enrollment Management Perspective
■■ Emerging Issues in International Education Roundtable
■■ Utilizing Strategic Enrollment Management to
Shape Enrollment
■■ Fraud Procedures Overview: Best Practices, Policies,
Prevention, Detection
PHOENIX n MARCH 20-23, 2016 |
17
SESSION INTEREST TRACKS (continued)
Group III: Academic Progress and
Graduation Committee
■■ International Credential Evaluation, Part I
■■ International Credential Evaluation, Part II
■■ Current and Pending Legislation for Veteran
Education Benefits
■■ International Credential Evaluation, Part III
■■ Roundtable: Retroactive Degree Conferrals
■■ International Credential Jeopardy
■■ Take a Break! Dealing with Student Leaves-of-Absence
■■ Language Tests in Admissions: A Collaborative Project with
Testing Researchers
Group III: Distinct Programs and
Populations Committee
■■ Lost in Coding Translation? A Journey through the Wiki
■■ Centralization of Registrar Services for MultiCampus Institutions
HOENI
■■ How to Sprout Your Growth in the Field of International
Credential Evaluation
■■ Research Findings in International Education: Top Ten
Changes in EDGE in 2016
■■ Secondary Education in Anglophone Africa: The WAEC
Countries and Kenya
■■ Transitioning Challenges for International Student Athletes
■■ Update on Education in India
■■ Creating Online Resources for Military Students
■■ Exploring the Competency-Based Transcript
■■ Military Outreach: Strategies for Serving Our Veterans
■■ Roundtable: Proprietary Schools
■■ Update on Education in Lebanon
■■ Serving Those Who Serve: Supporting Military Students in
Policy & Procedure
■■ Update on Education in Saudi Arabia
■■ The Registrar’s Office: A Resource, Not a Road Block
■■ What International Admissions Officers Need to Know
about the Redesigned SAT
■■ Veteran Education Benefits: Working with Workflows
■■ Who Makes International Credential Recommendations?
Group III: Registration and Academic
Support Committee
Group II: International Publication
Advisory Committee
■■ All Aboard! Registration Models for FirstSemester Students
■■ International Applicants: What Credentials Do I Need
to Review?
■■ Appreciative Mindset: Building Relationships with
Academic Probation Students
■■ Refugees from Countries in Distress: Best Practices on
Documentation
■■ Comparisons Between a Student Satisfaction Survey &
Course Evaluations Results
■■ Update on Education in the United Arab Emirates
■■ How Stanford Changed Its Standard Class Meeting
Patterns & Managed to Carry On
Group II: International Recruitment and
Marketing Committee
■■ Armchair International Recruitment in the Digital Age
■■ Creating and Maintaining a Strategic International
Enrollment Management Plan
■■ International Alumni Recruiters: A New Dimension in
International Recruitment
■■ International Recruitment 101
Group II: Study Abroad Committee
■■ Addressing the Challenges of Community College
Study Abroad
■■ Institutional Research and Study Abroad
■■ School of Record: Global Initiatives for Student Success
■■ Study Abroad Roundtable
■■ Updates from IIE Generation Study Abroad and the U.S.
State Department
18
| AACRAO 102ND ANNUAL MEETING
■■ Integrated Student Self Service: Your Online OneStop Shop
■■ Intentional Collaboration Makes All the Difference: Partners
for Student Success
■■ Social? We Can Be Social!
■■ Successful Space Management Strategies
■■ Summer Orientation Roundtable
■■ Win/Win: Withdrawal Can Be a Positive Experience
Group III: Student Academic Records Committee
■■ Academic and Disciplinary Actions: Transcript
Considerations
■■ Centralizing Student Records at a Historically
Decentralized Institution
■■ Co-Curricular Records: It Takes a Village to Capture the
Student Experience
■■ Credentialing, the Registrar, and the Future of
Higher Education
■■ Extended Transcript Panel Discussion: New and
Developing Best Practices
■■ Leading as a “Naked Emperor” to Promote
Organizational Success
■■ Flat is the New Black: Implement a Flat Fee for
Official Documents
■■ Making the Transition: A Case Study and Framework for
Succession Planning
■■ Make Your Life Easier! Using Self-Reported Academic
Records in Admissions
■■ Our Work: Searching for Lives That Matter
■■ Policy and Technical Innovation in a CompetencyBased Environment
■■ Surviving, Succeeding, and Setting a Leadership Example
During Changing Times
■■ Student Records Management: Retention, Disposal &
Archival of Student Records
■■ The Road Less Traveled: Internal Professional Development
■■ Students, Parents, and the Technology That Can
Reunite Them
■■ The Semester Isn’t Over Until all Final Grades
are Submitted
■■ Where the Wild Things Are: Operational Efficiencies in the
Registrar’s Office
Group IV: Federal Compliance Committee
■■ Applying FERPA in Real Life Settings
■■ FERPA and Admissions Records Requests: The View from
the Registrar’s Desk
■■ FERPA: The Overview
■■ FERPA: The Update
■■ Responding to Title IX: The View from the Registrar’s Desk
■■ The Reality of Reporting Directly to NSLDS
Group IV: Mentor Services Committee
■■ Professional Development for the Budgetless
■■ We Need to Talk: Addressing Workplace Concerns
Group IV: State and Regional
Relations Committee
■■ Annual Meeting Planning for Large Regional
ACRAO Organizations
■■ Best Practices in State & Regional Organizations
■■ Reassessing Your State or Regional
Organization Management
■■ State & Regional Association Leadership & Management
■■ State & Regional Organizations Working with Legislatures
and Agencies
■■ Strategic Planning & Revenue Sources for State &
Regional Organizations
■■ Technology in Our State & Regional Organizations
Group V: Asian and Pacific Islander Caucus
■■ GCC Education System
■■ Alphabet Soup of Accreditation: What is Accreditation and
How Does it Work?
Group V: Black Caucus
■■ Keeping Your Head in the Game: How External Events
Impact Higher Education
■■ Does Color Matter: What Does Diversity and Inclusion Look
Like on Your Campus?
■■ The Registrar’s Toolkit
■■ The Black Male Experience in Higher Education
■■ Using Mentoring to Encourage Others (and Ourselves)
Group V: Community College Issues Committee
Group IV: Professional and Staff
Development Committee
■■ Automatic Graduation at Sinclair Community College
■■ Aligning Your Office Staff and Structure to Institutional
Priorities: A Primer
■■ Becoming a Change-Friendly Leader
■■ Building Dynamic Relationships
■■ Building Strengths, Crossing Bridges, and Achieving
Performance Excellence
■■ Championing Change: 10 Steps to Influence Change When
a Vote May Not Exist
■■ Getting Things Done! Executing Effective Change Through
Agile Project Management
■■ Growing the Next Wave of Leaders
■■ Follow the Yellow Brick Road: The Winding Path to
Enrolling Transfer Students
■■ Roundtable: Community Colleges
■■ The Cost of Free Community College
Group V: Lesbian Gay Bisexual and
Transgender Caucus
■■ Best Practices in LGBT Academic Record Management
■■ Creating a Culture of Inclusion: Planning, Developing and
Sustaining an LGBT Inc
■■ Emerging Issues/Themes for Sustaining a Diverse and
Inclusive Campus
PHOENIX n MARCH 20-23, 2016 |
19
SESSION INTEREST TRACKS (continued)
■■ Data Governance, Data Stewardship, and Data
Quality Management
■■ The LGBT Student College Application Experience:
How to Find the Right School
■■ Designing BYU’s University API
HOENI
■■ Meeting Transgender Name-Change Needs: Grades,
Transcripts, Financial Aid, & IDs
Group V: Graduate and Professional School
Issues Committee
■■ A Minority Report on the 2R’s for Graduate and
Professional Students of Color
■■ ABA Standards Updates and Experiential
Learning Requirements
■■ How Did Peter Piper Pick His Projects and Prune His
Project Pipeline?
■■ Leveraging CRM Systems for Student Success
and Engagement
■■ Offering Comprehensive Student Services and Information
in One Mobile App
■■ Online Course and Curriculum Management Panel
■■ Best Practices & Innovations: Replacing a Veteran Law
Registrar & Old Processes
■■ Optimizing Service with Custom Designed Transcript and
Document Fulfillment
■■ Course Advising in the Electronic Age
■■ Overcoming Barriers to Collaboration Across Borders:
The Registrar as Enabler
■■ Dealing with Tragedy in the Law School
■■ How to Remain Sane While Pulling Together an
Academic Schedule
■■ Law School Registrars & Admissions Roundtable
■■ NNLSO (National Network of Law School Officers)
Business Meeting & Luncheon
■■ Providing Student Services Through a
Customized Dashboard
■■ Technology, Teaching, and Space: The Changing Role of
the Academic Scheduler
■■ Transcript Ordering Platforms: Still Shopping?
■■ Roundtable: Graduate and Professional Schools
■■ Using a Technical Redesign Project to Transform the
Registrar’s Office
Group V: Latino Latina Caucus
■■ Utilizing APIs to Fulfill Data Requests
■■ Caucus 101: AACRAO Caucus Kick- off!
■■ We Need a New SIS! Where Do I Begin?
Group V: Professional Access and
Equity Committee
Group VI: Institutional Research Committee
■■ I am Woman: See Me Achieve My Dream
■■ A Reporter’s Perspective on Data, Information, and
Higher Education
Group V: Small College Issues Committee
■■ ComPeration: Competitive Cooperation & Partnership to
Address University Change
■■ Automating and Modernizing Manual Processes:
A Small Colleges Panel Discussion
■■ Big Office Politics in a Small Office
■■ Data Visualizations and You
■■ Deconstructing the GPA
■■ Micro College Registrar’s Roundtable
Group VI: SPEEDE Committee
■■ Small College Admissions Roundtable
■■ Case Studies: Maximize the Benefit of
Electronic Transcripts
■■ Small College Registrar’s Roundtable
Group V: Student Access and Equity Committee
■■ Considerations & Best Practices in Electronic Transcript
Exchange: EDI, XML, PDF
■■ Diversity: Bridging Student Systems to Impact
Event Attendance
■■ Discussion on Sending and/or Receiving
Electronic Transcripts
■■ Social Media Content for Marketing to
Multicultural Students
■■ Electronic Transcripts: A Step-by-Step Guide to Making
it Happen
Group VI: Information Systems and
Technology Committee
■■ Functional/Technical Overview: Implementing Academic
Record Electronic Exchange
■■ Anatomy of an Upgrade
■■ Creating a Key Performance Indicator System
■■ The Secure Electronic Exchange of PDF
Student Transcripts
■■ Data Democracy: Administrators, Faculty, and Staff
■■ Use Systems, Servers, Vendors, Standards to Innovate,
Automate & Improve Service
■■ Data Democracy: Students
■■ Wringing Electronic Data From Paper and PDF Transcripts
20
| AACRAO 102ND ANNUAL MEETING
Group VII: Posters
Group VII: Workshops
■■ Academic Probation Processes, Modernized: From Manual
to Automated!
■■ Advancing in the Admissions Profession
■■ Competency-Based Education Primer: The ABCs of CBE
■■ Creating Interactive Data Dashboards in Excel
■■ Course Re-Evaluation Analytics
■■ Curriculum Management & Registrars: Strong Partnering
with Academic Colleagues
■■ Demand Characteristics in College Admissions
■■ Disruptive Silence: Deepening Experiential Learning Abroad
■■ Authors? Workshop for the Digital and Print World
■■ EducationUSA
■■ Federal Financial Aid Regulations and the
Academic Record
■■ Lessons Learned from the Creation of a Student
Success Center
■■ How to Implement Electronic Data Exchange:
A Step-by-Step Guide
■■ Leveraging Your Registrar for Summer School Growth
■■ Improve Analysis of Large Data Sets and Create Interactive,
Flexible Reporting
■■ Speed to Market: Working with Marketing Teams on
Program Launches
■■ The NSCS Experience: Retaining and Graduating Students
Through Engagement
■■ What Do We Need? Grades! When Do We Need
Them? Now!
■■ What Is SPEEDE? And What Can SPEEDE Do for Me?
■■ What the Heck Is EDX?
■■ Registrar 101 & FERPA (Parts 1 & 2)
■■ Registrar 201 (Parts 1 & 2)
■■ Say Yes: Improvisation Techniques to Build Teams and
Improve Performance
■■ State and Regional Officers Workshop
■■ The Core Concepts of SEM
Group VII: Vendor Sessions
Group VII: Special Sessions
■■ ACT Research
■■ A Discussion on the AACRAO Senior Symposium on
International Education
■■ Ad Astra Information Systems, LLC
■■ AACRAO and Federal Relations Update
■■ CourseLeaf by Leepfrog Technologies
■■ AACRAO’s Professional Endorsement Program, SEM-EP
■■ DIGARC
■■ AACRAO’s Student Records Management: Retention,
Disposal and Archive of Student Records
■■ Infosilem
■■ Admissions Coalition
■■ Indiana Jones with a Camera: How Edward Curtis Tried to
Make Native Americans Live Forever
■■ College Scheduler LLC
■■ Lifetouch Special Events
■■ National Student Clearinghouse
■■ National Student Clearinghouse Research Center
■■ Indigenous Nation-Building: Creating Strong Partnerships
between Higher Educational Institutions and Native Nations
■■ Onbase by Hyland
■■ IPEDS Update
■■ Parchment
■■ Prevalence of Electronic Content Management Use and
Review of Student Records Management Practices in
Higher Education
■■ Runner Tech
■■ Paradigm
■■ SmartCatalog
■■ Strategic Recruitment Using the Revised SAT
■■ Test Optional
■■ The National Study of Learning, Voting, and Engagement
■■ Too Much Work and Not Enough Staff? Student Workers
to the Rescue!
PHOENIX n MARCH 20-23, 2016 |
21
EXHIBITORS
(as of January 2016)
■■ Jostens
■■ AACRAO Consulting
■■ Laserfiche
■■ AACRAO IES
■■ Lexmark Enterprise Software
■■ Academic Management Systems
■■ Lifetouch Special Events
■■ Ad Astra Information Systems, LLC
■■ Micah’s Printing
■■ Army Recruiting
■■ National Student Clearinghouse
■■ Association of International Credential Evaluators
■■ OnBase by Hyland
HOENI
■■ AACRAO
(AICE)
■■ Paradigm
■■ Cambridge International Examinations
■■ Parchment
■■ Campus Management
■■ Qnomy
■■ CastleBranch
■■ RightLabs Inc.
■■ CertifiedBackground
■■ Runner Tech
■■ Chegg Enrollment Services
■■ SCRIP-SAFE Security Products
■■ CHESICC
■■ SEAtS Software
■■ College Scheduler, LLC
■■ Sierra-Cedar, Inc.
■■ CollegeNET, Inc.
■■ Signal Vine, LLC
■■ CollegeSource, Inc.
■■ SmartCatalog
■■ CourseLeaf from Leepfrog Technologies
■■ Susan Leigh Consulting
■■ Credentials Solutions
■■ The National Society of Collegiate Scholars (NSCS)
■■ DecisionDesk
■■ Tribal
■■ DIGARC
■■ Unit4
■■ DocFinity
■■ University Business
■■ Educational Credential Evaluators
■■ Workday, Inc.
■■ Educational Perspectives, nfp
■■ World Education Services
■■ Ellucian
■■ Zap Solutions
■■ EMPOWER Student Information System
■■ Enrollment Rx
■■ ETS – Educational Testing Service
■■ GradImages
■■ Herff Jones LLC
■■ Hobsons
■■ IELTS USA
■■ IERF – International Education
Research Foundation
■■ Infosilem
■■ Jenzabar
■■ Jonesville Paper Tube Corporation
Montezuma Castle near Phoenix
22
| AACRAO 102ND ANNUAL MEETING
REGISTRATION INFORMATION
3 Easy Ways to Register:
1 O nline
2 Fax the completed form to: (301) 694-5124
the completed form to:
3 M ailAACRAO
– IV
PO Box 37500
Baltimore, MD 21297-3500
Do you have limited institutional funding?
Apply for a Conner Scholarship, which offers
$300 to $500 to defray expenses associated with
attending and presenting at an AACRAO meeting.
Learn more.
Registration Fees
To qualify for the member rate, the registrant must be
a paid member on an active AACRAO membership
roster (institutional, affiliate, corporate, organizational, or
individual). Registrants may register at the One Day Only
rate once. If attending more than one day, they must
register at the applicable rate for the entire meeting.
Guest registration is available for spouses, companions,
and children of registrants. A discounted guest
registration fee is offered to children under 18. Registered
guests may visit the Exhibit Hall and attend the Welcome
Reception and other special events (excludes professional
development sessions).
Discounted registration is available to first-time minority
attendees from higher education institutions. The
completed First-Time Minority Attendee Form must be
submitted with the registration form. If registering online,
the form may be submitted separately.
Early Bird Deadline
The deadline for early bird registration is February 19,
2016. Registration forms must be faxed or postmarked
by that date to qualify for the early bird rate. Online
registrations must be entered by 12 midnight EST on
February 19 to qualify.
On-Site Registrations
On-site registration will be available, although attendees
are encouraged to register in advance. Meeting
registrations will be accepted on-site at an additional $50
fee. We cannot guarantee that registrations mailed after
March 10, 2016 will be processed prior to the meeting.
Payment
Registrations MUST be accompanied by check, money
order, or credit card charging authorization. Forms
received without payment will NOT be processed. Funds
must be in U.S. dollars. Checks or money orders should
be made payable to AACRAO. (For accounting purposes,
the AACRAO Federal Tax ID number is 52-2274900.)
Confirmations
Confirmations will be sent via e-mail to registrants within
one week of receipt. If an e-mail address is not provided,
or if an e-mail sent to you is returned as undeliverable,
you will receive a confirmation via fax or regular mail within
5-7 business days.
Tickets & Badges
Paid workshops, luncheons, and the International
Educators Reception require tickets that will be
distributed along with your badge at the Annual Meeting.
Name badges are required for admission to all events and
the exhibit hall.
The National Network of Law School Officers Luncheon
is an event for NNLSO members and those interested in
Law Schools. This is not an AACRAO event. A ticket is
required. All substitutions, cancellations and refunds will
follow the AACRAO Policy listed below.
Substitutions, Cancellations, and Refunds
All changes, substitutions, and cancellations must be
made in writing. Substitutions may be made without
penalty. Fax to (301) 694-5124 or e-mail
aacraoannual@experient-inc.com.
Deadlines for refund of attendee registration,
guest, and workshop registration fees:
By February 5, 2016 — Full refund less $50
processing fee
From February 6, 2016 to March 9, 2016 —
Full refund less $150 processing fee
After March 9, 2016 — No refund
No-shows will not receive refunds of any fees paid.
If AACRAO cancels a meeting, it will make every
effort to notify registrants in advance. AACRAO is
not responsible for any charges or cancellation fees
assessed by airlines, hotels, or travel agents.
PHOENIX n MARCH 20-23, 2016 |
23
REGISTRATION INFORMATION
Special Needs
HOENI
If you have special needs and require accommodation
to fully participate, please e-mail a description of your
requirements by February 5, 2016 to meetings@aacrao.
org. Should you require special hotel accommodations,
please notify the hotel when making your reservation.
Questions?
For registration only: Call (866) 229-3691 or
(301) 694-5243 or e-mail: aacraoannual@experientinc.com. Please allow seven business days for
processing of form before calling to confirm receipt of
form and/or changes submitted.
For general questions: Call (202) 293-9161 or e-mail:
meetings@aacrao.org.
Special Opportunity:
University of Phoenix Tour
We are pleased to offer a walking tour and
demonstration of key processes in the Office of
Admissions and Records at the University of Phoenix,
a high-volume operational entity that handles several
hundred thousand student records annually. The
tour includes a visit to the John Sperling Center for
Educational Innovation; an interactive demonstration
in the Classroom without Boundaries; and visits to the
Student Advisement Center, Student Resource Center,
Counseling Skills Center, Nursing Lab and more.
Registration for the tour will be made available on a
first-come, first-served basis for the first 50 attendees.
Transportation to and from the University of Phoenix
will be provided. Attendees will return to the Phoenix
Convention Center in time for the closing plenary
session. Registration details will be e-mailed to all
attendees prior to the meeting.
Travel to Phoenix
Phoenix Sky Harbor Airport (PHX)
Airport Transportation
Distance: 5 miles
Drive time: Approximately 20 minutes depending
on traffic
Taxi: Approximate cost is $25 (one way)
(Travel time: 15-20 minutes)
Please see AACRAO’s Travel and Transportation web page for information on travel discounts available
through our travel agent, ATC, and to see transportation options once you arrive in Phoenix.
24
| AACRAO 102ND ANNUAL MEETING
2016 AACRAO Annual Meeting • March 20-23, 2016 • Phoenix, AZ
Fax to: 301-694-5124
Mail to: AACRAO – IV
PO Box 37500 • Baltimore, MD 21297-3500
Questions call: 800-310-7554/240-439-2554 or
E-mail: AACRAOannual@experient-inc.com
PLEASE PRINT CLEARLY.
Key Code: ___________
First Name __________________________ Last Name _______________________________ Badge Name______________________________________________
Registration Form
Title ___________________________________________________________________ E-mail__________________________________________________________
Institution/Company_______________________________________________________ Telephone* _________________________ Fax*_______________________
Address________________________________________________________________ Twitter Handle____________________________________________________
City________________________________ State/Province_________ ZIP/Postal Code_____________ Country___________________________________________
Emergency Contact Name ______________________________ Phone _______________________________ Alternate Phone______________________________
Guest Name (Additional Fee)_______________________________________________________________
Guest Badge Name______________________________________________________________________
*International registrants should list their country and city codes.
Registration Fees:
Cost
Registration Category (Please indicate with an X)
Member (Named Roster Members Only)
Student Member (Dues Paid Student)
Member Corporation
(not exhibiting, sponsoring, or presenting)
Nonmember (Non-Roster Members)
Nonmember Corporation
(not exhibiting, sponsoring, or presenting)
Minority First-Time Attendee (with signed
application)
One-Day Member Institution (Day: _______________)
One-Day Nonmember Institution (Day: _______________)
[ ] Interassociation Guest*[ ] Honorary Member*
[ ] Board of Directors*
[ ] Program Committee*
[ ] Co-Chair of Volunteers* *Requires Prior Approval
Guest Registration for Spouses, Partners, Children
(18 & over)
Guest Registration for Children (under 18)
Guest Name(s):
By Feb 19
[ ] $600
[ ] $300
[ ] $2625
After Feb 19
[ ] $750
[ ] $380
[ ] $2775
On Site
[ ] $800
[ ] $400
[ ] $2825
[ ] $800
[ ] $3150
[ ] $950
[ ] $3300
[ ] $1000
[ ] $3350
[ ] $500
[ ] $650
[ ] $700
[ ] $360
[ ] $460
[ ] $435
[ ] $535
[ ] $460
[ ] $560
[ ] Complimentary*
[ ] $160
[ ] $80
Pre-conference Workshops/Ticketed Events (additional fee):
Workshop Title(s)
Workshop No. Start Time Fee
Ticketed Events
Day/Time
# of
Tickets
Fee
State & Regional Officers Workshop
By invitation only: Chairs of 2015-16, 2016-17 Professional
Activities Committees Luncheon
First-Time Attendees Orientation & Welcome
Graduate & Professional Schools Luncheon
National Network of Law School Officers Luncheon and
Business Meeting
International Educators Reception
Sun 8:30 a.m.
Sun 11:15 a.m.
$0
$0
Sun 3:45 p.m.
Mon 11:45 a.m.
Tue 11:30 a.m.
$0
$45
$45
Tue 6:30 p.m.
$35
Payment Information (Please check one): Federal Tax ID: 52-2274900
[ ] Check: # __________ [ ] VISA [ ] MasterCard [ ] American Express [ ] Discover
Cardholder’s Name:____________________________________________________________________________
Credit Card Number:________________________________________________ Exp. Date__________________
Total Registration Fee $_________________________________
Total Workshop/Ticketed Event Fee $____________________
Total Amount to be Charged $___________________________
Office Use
Only
Date Received______ Check #____________ Check Total
Sheet Total_________ Date Entered_______ Entered By
Special Interests (check all that apply)
[ ] First AACRAO Meeting [ ] Presenter
[ ] AACRAO Past President [ ] Facilitator [ ] NNLSO
Organization Type (check only one)
[ ] Educational Institution
[ ] Non-Profit Organization
[ ] Government Agency
[ ] Corporation/Consultant
Institution Type (check only one)
[ ] 4-Year Public [ ] 4-Year Private [ ] 2-Year
[ ] Graduate or Professional [ ] International
[ ] Other ______________________________
FTE Enrollment (check only one)
[ ] Under 1,000 [ ] 1,000–2,499
[ ] 2,500–4,999 [ ] 5,000–9,999
[ ] 10,000–19,999 [ ] 20,000+
Carnegie Classification (check only one)
[ ] Doctoral/Research University
[ ] Baccalaureate/Associate’s College
[ ] Master’s College & University
[ ] Associate’s College
[ ] Baccalaureate College-Liberal Arts
[ ] Specialized Institution
[ ] Baccalaureate College-General
[ ] Tribal College and University
Area of Responsibility (check all that apply)
[ ] Enrollment Management [ ] Admissions
[ ] Records/Registration
[ ] Financial Aid
[ ] Academic Advising
[ ] Student Affairs
[ ] International Admissions [ ] Computer/IS
[ ] Institutional Research
[ ] Other ______________________________
Title (check only one)
[ ] President/Chancellor
[ ] Provost/Chief Academic Officer
[ ] Vice President
[ ] Associate/Assistant Provost
[ ] Assoc/Assist Vice President/Chancellor
[ ] Director/Registrar
[ ] Associate/Assistant Director
[ ] Other ______________________________
I’d like to learn more about joining an AACRAO
committee. [ ] Yes [ ] No
Indicate if you are interested in a Caucus:
[ ] Latino/Latina Caucus [ ] Black Caucus
[ ] Asian-Pacific Islander Caucus
[ ] Lesbian, Gay, Bisexual, and
Transgendered Caucus
[ ] Native American Caucus
Meeting Attendance
Attended Annual Meeting in ‘15? [ ] Yes [ ] No
# of Annual Meetings attended ___________
Attended Transfer Conf in ‘15? [ ] Yes [ ] No
# of Transfer Conf attended ___________
Attended SEM in ‘15?
[ ] Yes [ ] No
# of SEM Conferences attended __________
Attended Tech Conf in ‘15?
[ ] Yes [ ] No
# of Tech Conferences attended __________
Special Meal Request
[ ] Vegetarian [ ] Vegan
[ ] Food Allergy ________________________
Special Service
[ ] Attach a description if you have special needs.
HOENI
AACRAO Annual Meeting First-Time
Member Minority Attendee Discount Form
AACRAO continues to affirm its commitment to increase minority participation in higher education administration
and in our association. Therefore, we are offering the opportunity for first-time, minority attendees from higher
education institutions to register for the Annual Meeting at a discounted meeting registration rate.
The discount applies only to the conference registration fee and not to fees for guests,
workshops, meals, tours, housing, etc.
You are qualified for the waiver if you can answer YES to all questions:
YESNO
1. ❑ ❑ 2. ❑ ❑ 3. ❑ ❑ 4. ❑ ❑ 5. ❑ ❑ Are you a roster named member from your institution?
Are you attending an AACRAO Annual Meeting for the first time?
Do you belong to a minority group as defined below?
Are you an employee of a higher education institution?
Are you a U.S. citizen?
Minority (Please Check One Box)
❑ African-American/Black/Non-Hispanic
❑ Asian-American/Pacific Islander
❑ American Indian/Alaska Native
❑ Latino/Latina
❑ Other (specify _________________________________________)
First Name __________________________________ M.I. _________ Last Name______________________________
Title______________________________________________________________________________________________
Institution ________________________________________________________ Tel______________________________
E-mail____________________________________________________________________________________________
Statement of Eligibility
I am eligible to apply for a minority waiver having answered YES to all the questions above.
Signature of Waiver Applicant______________________________________________ Date_______________________
Instructions
To apply for the discounted registration fee, submit this signed form with the regular meeting
registration form. If registering online, please submit it separately to the registration fax number
or mailing address.
26
Comments or Questions?
| AACRAO 102ND ANNUAL MEETING
(202) 293-9161
meetings@aacrao.org
One Dupont Circle, NW, Suite 520
Washington, DC 20036
www.aacrao.org