city council agenda item

Transcription

Agenda Item #:
Meeting Date: December 17, 2015
CITY COUNCIL AGENDA ITEM
Migdalia Hernandez
Contact Name:
Department/Contact #:Migdalia Hernandez
Type of Item:
Subject:
Department Director: Migdalia Hernandez
City Manager:
Ken Hooper, Interim
D
Public Hearing
D Resolution
D
Ordinance First Reading
IZI Discussion & Action
D
Ordinance Second Reading
D Consent Agenda
D
Workshop
IZI Council Approval
Blue Springs Nutrient Reduction Phase II- East Graves Avenue and 300 South
Carpenter Avenue Drainage Improvements
BACKGROUND:
Orange City Council adopted the Stormwater Service Assessment on August 25, 2015. Pegasus Engineering has
completed Orange City's Stormwater Master Plan defining the stormwater and drainage characteristics of Orange City.
The Capital Improvement Plan (CIP) identifies 26 stormwater projects with a total project cost (design, land acquisition,
permitting and construction) of approximately $11.5 million to be completed over a 15-year period.
Based on the approved Stormwater Service Assessment, the following projects were selected as the City's top priority
for the first three (3) year debt service cycle. The following priority projects are to be designed and permitted by City's
Continuing Consultant Engineering Firms:
1. East Graves Avenue Drainage Improvements- Pegasus Engineering
2. 300 South Carpenter Avenue Drainage Improvements - SMW GeoSciences, Inc.
The proposals include the total fees associated with the final design and permitting services for the stormwater
drainage system and nutrient reduction components associated with improving water quality discharges to Mill Lake
which discharges to Blue Spring and the Blue Spring Run. The total amount of the fee proposal (Pegasus Engineering)
for the East Graves Avenue Drainage Improvement design and permitting is $236,128.00 and the estimated preliminary
construction cost for this area is $2,000,000. The total amount of the fee proposal (SMW GeoSciences, Inc.) for the 300
South Carpenter Avenue Drainage Improvements design and permitting is $73,640.60 and the estimated preliminary
construction cost is $474,062.
COUNCIL DISTRICT:
Citywide
RECOMMENDATIONS:
Staff recommends approval and authorization of signature by the Interim City Manager of the proposal and work order
from Pegasus Engineering and SMW GeoSciences, Inc. concerning the design, permitting and associated subconsultants for the Blue Springs Nutrient Reduction Drainage Improvements Program. The total amount of the work
orders is $309,768.
ATTACHMENTS:
1. Proposals from Pegasus Engineering and SMW GeoSciences, Inc. for Final Design and Permitting for East Graves
Avenue and 300 South Carpenter Avenue Drainage Improvements.
FINANCIAL IMPACT:
$309,768.
STRATEGIC PLAN:
Reviewed by City Attorney:
Reviewed by Finance Dept.:
Reviewed by:
1st Discussion Date:
2nd Discussion Date:
3rd Discussion Date:
Other Discussion Date:
~--~'~
' --~~~~--~'~1--~
FINANCIAL IMPACT:
$309,768.
STRATEGIC PLAN:
Reviewed by City Attorney:
Reviewed by Finance Dept.:
Reviewed by:
1st Discussion Date:
._____
2nd Discussion Date:
____.I ._____I_
3rd Discussion Date:
_____.I ._____I_
Other Discussion Date:
_____.II._____
____.
SMW
GeoSciences , Inc.
p . 407.426.2836
f. 407.999.8399
14 11 Edgewater Drive • Suite 103 • Orlando. Florida 32804
www.smwgeosciences.com
December 10, 2015
To:
Mr. Ken Hooper
Special Projects Director
City of Orange City
205 East Graves Avenue
Orange City, Florida 34763
Subject:
Professional Services for 300 South Carpenter Avenue Drainage Improvements
Final Design
General Engineering and Surveying Services Master Agreement
Q004-0-2015
Dear Mr. Hooper,
On August 25, 2015, City Council approved a stormwater assessment resolution to fund capital
improvement projects and ongoing maintenance responsibilities. Additionally, via public
stormwater workshops, the City Council also approved a Stormwater Capital Improvements
Program. This program identifies and prioritizes drainage improvements for Orange City.
The Stormwater Capital Improvements Program identifies drainage improvements on Carpenter Ave
as one of the three top priorities for the 1st 3-year debt cycle. The project area is depicted in Figure
1. Per your request, SMW GeoSciences, Inc. (SMW) is pleased to provide this proposal for Scope
of Work to provide assistance with the City's drainage improvement project along Carpenter
Avenue between Harrison Avenue and Patlin Avenue. A summary of the fee estimate by task is
presented in the table below.
surnmar)
Task
1
2
3
4
5
6
7
8
9
0f
Fee Estrmate
'
b>v Task
Description
Kick-Off Meeting
Data Collection
Computer Model of Peak Runoff Rates and Hydraulic Grade Line
Design Plans
SJRWMD 'No Permit Determination'
NPDES Permit
Cost Estimate
Presentation to City Council
Construction Phase Services
TOTAL FOR ALL TASKS
~)rOt
\'l.n!~;::r L'~t- r-.ermill inq
Wldwoler ntodelir19 •
Total
$2,015.10
$16,461.00
$5,355.00
$29,740.00
$1,615.00
$892.50
$2,377.50
$2,045.10
$13,139.40
$73,640.60
•
rf.;gic11al ·...vnlecr ~l'l •ply J~·IOrtrlir 1g
\'\C:i larod nHHoii<Airrg
•
'.',tF-11 con)lll•C lion
Documents attached include:
Exhibit "A" (Scope of Work);
Exhibit "B" (Manhour and Fee Estimate);
Exhibit "C" (Labor and Expense Estimate For Each Task); and
Exhibit "D" (Subconsultants).
The total fees associated with the final design and permitting services is $73,640.60, which is
approximately 15.5% of the estimated $474,062.00 construction costs. It should be noted that the
professional services will encompass hydraulic modeling, preparation of construction plans and
specifications, survey, geotechnical, and environmental subconsultant services, and securing
permits.
We appreciate the opportunity to work with City of Orange City staff. If you have any questions
concerning this proposal, please give us a call.
Sincerely,
SMW GeoSciences, Inc.
Sarah M. Whitaker, P.
President
0
SMW C.&cSc'er ce1
1r.c
Page 2 of 2
City of Orange City
Proposal : Carpenter Avenue
Drainage Improvements
December 10,2015
300 South Carpenter Avenue Drainage Improvements
Final Design and Permitting Services
Principal
Officer's Title
December 10, 2015
Date
Proposal is hereby accepted and authorization to proceed is hereby given.
(Please return one executed copy of this proposal for our SMW GeoSciences, Inc. records).
Authorized Signature
Officer's Title
Date
300 South Carpenter AVENUE
DRAINAGE IMPROVEMENTS
EXHIBIT "A"
SCOPE OF WORK
•
Exhibit 11A"
SCOPE OF WORK
FOR THE
300 SOUTH CARPENTER AVENUE DRAINAGE IMPROVEMENTS
OBJECTIVE:
The objective of this project is to design the proposed drainage conveyance improvements to 300
South Carpenter Avenue, obtain a no-permit required determination from the St. Johns River Water
Management District (SJRWMD), and prepare bid documents (construction plans, bid schedule,
specifications and engineers' opinion of construction costs) in order for the City to implement the
reference drainage improvements. Based on our discussions and our understanding of this project,
the following tasks are recommended:
PROFESSIONAL ENGINEERING SERVICES:
SMW GeoSciences, Inc. (Consultant), and their subconsultants, shall provide the following
professional engineering services:
Task 1: Kick-off Meeting
Prepare for and conduct a project kick-off meeting with City staff and the project team to discuss
the conceptual design for the proposed drainage improvements, the outfall location and design,
and whether SJRWMD permitting may be required. Meeting minutes will be prepared and
provided to the City.
Task 2: Data Collection
The City has provided partial survey data of the area with the Part A - Carpenter Avenue Water
Main Replacement construction plans. Additional survey will be required for final design of the
drainage improvements on Carpenter Avenue. As a subconsultant to SMW, Southeastern Survey
and mapping will conduct necessary surveys (topographic survey and limited survey of existing
drainage structures) for the development for construction plans for the Carpenter Avenue drainage
improvements project. See Attachment C for the survey scope of services and cost opinion. The
survey will be used as the base map for the drainage improvement construction plans. The survey
subconsultant shall supply SMW with AutoCAD survey drawings/base maps depicting existing
topographic features. Signed/sealed copies of the survey will provided to the City and SMW.
Additionally, as a subconsultant, Geotechnical and Environmental Consultants (GEC) will perform
subsurface investigations (five (5) borings) for this project and provide a geotechnical report
summarizing findings. See Attachment C for the geotechnical scope of services and cost opinion.
This task includes time associated with the coordination with subconsultants for data collection .
Task 3: Estimate Peak Runoff Rates and Hydraulic Grade Line
SMW will prepare for and conduct detailed field reviews to delineate the contributing drainage subbasin areas, land uses, and locate construction constraints associated with the drainage
improvements. An existing stormwater condition model of the project area at 300 South Carpenter
Exhibit A
Page 1 of 4
City of Orange City Proposal:
Exhibit A
December 10, 2015
Avenue will be prepared using ICPR to simulate existing stormwater stages, peak runoff rates and
the hydraulic grade line.
Task 4: Design Plans
A conceptual layout of drainage improvements for the 300 South Carpenter Avenue project has
already been prepared . This conceptual plan will be reviewed and updated using the existing
condition model results prepared in Task 3. A proposed condition model will be prepared to
ensure that upstream and downstream flooding do not occur as a result of the proposed drainage
improvements, and a meeting will be held with the City and project team to discuss the results of
hydraulic modeling and the updated conceptual layout to incorporate City comments at the early
stages of design .
Utility coordination will be performed to verify and confirm the existence of underground utilities
in the vicinity of the proposed drainage improvements.
Construction plan sheets will be prepared including cover sheet (1 sheet), general notes and
quantity sheet (up to 3 sheets), survey sheet and site layout sheet (2 sheets), plan and profile sheets
(up to 2 sheets), and detail sheets (3 sheets). Two sets of printed construction plans will be
submitted to the City at the 45%, 90% and final plans preparation . A meeting will be held with the
City at each level of completion to incorporate City comments and an electronic set of construction
plans will be provided at the final level of completion.
Task 5: SJRWMD ERP Permit Application
It appears that stormwater runoff from the project area currently flows to Marshall Pond. The
discharge from the proposed stormwater runoff collections will also discharge to Marshall Pond.
Since no wetland impacts are anticipated, a SJRWMD ERP is not anticipated for the project.
However, a "No Permit Required Determination" letter will be submitted to the District for their
concurrence.
Task 6: NPDES Permit
A NPDES Notice of Intent (NOI) application will be submitted to the FOEP in the event that
construction activities will disturb more than one acre of land.
Task 7: Cost Estimate
An engineer's opinion of construction costs for the project will be prepared and submitted to the
City at completion of the 90% plans with the City recognizing that SMW GeoSciences has no
control over the cost of labor, materials, or equipment; the contractor's methods of determining bid
prices; or competitive bidding or market conditions. Cost estimates will show quantity breakdowns
of items in accordance to the FOOT numbering system.
Task 8: Presentation to City Council
If required by the City, a presentation will be made to City Council outlining the proposed drainage
improvements on Carpenter Avenue.
Task 9: Construction Phase Services
The following services will be provided for the construction phase of this project:
• Assist with preparation of the construction bid scope and specifications.
• Prepare for and attend the pre-bid meeting to discuss project and answer technical
questions.
• Attend one pre-construction meeting to resolve technical issues and answer questions.
0
SMW <.>~ '.o.;r .-; '"'
Exhibit A
Page 2 of 4
Exhibit A
December 10,2015
• Review shop drawing submittals for conformance with final construction plans and
specifications.
• Respond to Requests for Information (RFis) during the course of construction in the
event that further interpretation of the construction documents is required.
• Perform site visits to observe significant construction activities, as requested by City.
• Accompany City staff during the final completion inspection for the project.
GENERAL
The Consultant will adhere to the following procedures throughout the course of the contract.
1. Ninety percent (90%) and one hundred percent (100%) complete construction plans shall be
furnished to the City of Orange City for review and approval prior to final plans submittal.
Upon final review and approval, the Consultant shall submit twenty (20) signed and sealed
sets of the final construction plans to the City of Orange City for bid purposes.
2. Final construction cost estimates shall show quantity breakdowns of all items following the
FOOT numbering system.
3. Digital copies of all construction plans, calculations, reports, and other work products shall be
provided to the City of Orange City at the conclusion of the contract.
The following conditions and assumptions are noted as qualifications to this proposal.
1. The Consultant shall prepare and submit a separate scope of work and proposal to pursue and
secure potential grants.
2. The Consultant shall prepare and submit a separate scope of work and fee proposal for limited
post-design I construction administration services (e.g., review and process shop drawings,
conduct site inspections, prepare and submit the SJRWMD as-built permit certification).
3. In general terms, this scope of work has assumed that the City of Orange City will be
successful in negotiating and securing the easements, if needed, to install the proposed
improvements.
4. For the purpose of this proposal, it is assumed that a Maintenance of Traffic (MOT) Plan will
not be part of the construction plans but will be prepared (if required) by the contractor and
submitted to the City prior to construction .
5. This scope of work has assumed no permitting with the FDEP associated with relocation of any
existing water and/or wastewater utilities within the limits of the proposed construction .
6. Construction plans will be prepared for the City of Orange City and will not be required to
comply with FOOT's Plan Preparation Manual.
7. The Contractor shall prepare a Storm Water Pollution Prevention Plan (SWPPP) and prepare
and submit a Notice of Intent (NOI) application to the Florida Department of Environmental
Protection (FDEP).
Exhibit A
Page 3 of 4
Exhibit A
December 10, 2015
8. Permit application fees are not included and will be provided by the City of Orange City.
Schedule
Upon Notice to Proceed by the City, the survey scope will be prepared.
Upon receipt of the survey, the modeling and conceptual layout will be prepared and submitted to
the City and a meeting with the City will be scheduled. We anticipate preparation of the
conceptual plans will take 6 weeks and completion of 100% construction plans, estimate of
construction costs and verification that SJRWMD permitting is not required, will take 5 months
from receipt of the survey.
Exhibit A
Page 4 of 4
City of O range City Proposal:
Carpenter Avenue D rainage Improvements
Exhibit A
December 10, 201 5
300 South Carpenter Avenue
EXHIBIT "B''
Manhour and Fee Estimate
•
EXHIBITB
Professional Services Cost by Task and Personnel
City of Orange City- 300 South Carpenter Avenue Drainage Improvements
Task
Description
QA/QC
$150.00
Task 1
Task2
Kick-Off Meeting
Data Collection
Proiect Coordination & Data Review
Project
Manager
Professional
Engineer
Staff Engineer
$150.00
4
$
$
125.00
4
90.00
CADD/
GIS
s
65.00
Administrative
s
55.00
8
2
12
3
$ 1,930.00
$
$ 1 245.00
$ 4 200.00
$11 016.00
3
$ 5355.00
24
18
3
3
3
$
$
$
$
$
$
6
3
2
2
2
$ 1 615.00
$ 892.50
$ 2 377.50
$ 1 960.00
2
$
$
$
$
$
$
27
s72 266.00
Slroey
Geoleclvllcal Ewluation
Computer Model of Peak Runoff
Task3 Rates and Hydraulic Grade Line
Task 4 Design Plans
Conceptual Layout
Meetina \\lth Cltv Staff
Ull tv Coordination
45% Plans and Meetina v.ith Cltv
90% Plans and Meeting v.ith City
Final Plans and Meetill!l v.ith Cltv
SJRWMD 'No Permit
TaskS Determination'
TaskS NPDES Permit
Task 7 Cost Estimate
Task S Presentation to City Council
Task9 Construction Phase Services
Prepare construction bid scope and
a specification
b Attend ore-bid meetina
c Attend or~Konstruction meeting
d Review shoo drav.ill!l sl.br1ttals
e Respond lo RFis
f Construction site -.isits (as needed)
Subtotal
15
21
15
5
5
30
30
5
5
5
5
15
8
5
3
8
3
2
2
2
2
2
24
30
24
12
9
18
4
3
4
4
6
54
18
2
5
5
24
18
48
13
124
33
Total Cost
258
153
-
5 575.00
1 375.00
2 550.00
9300.00
5935.00
4 090.00
2 030.00
625.00
625.00
3000.00
2250.00
4 320.00
Reimbursable EXD8nses
$
$
Plans Reoroduction (See Table Below)
Mleage@ 57.5 centslrrile
I
Subtotal!
574.60
800.00
$ 1 374.60
TOTAL
$73 640.60
Reimbursable s ummarv
Item
1
2
3
Item DeiCfiption
BNI
Phcloc~
8-1n X 11
BNI-~ 1 1X17
AEC Bond 2~ X36
Po&1ogo <>..rrlvhl "' doiMWy
1 .at • 11 sheets
Total Relmburuble
4
0
SMW C-r,cSccncc; nc
Unit Co•
$0.10
Quantity
$0.20
51.50
$30.00
ltem C~
NotujRemarksl
88
288
s
s
s
5.00
17.60 2 sots for concoptuol, ~5%, 90%, 100 (1 sot = 11 st.ets)
432.00 2sets each for conceptual, ~%. 90%. 100%. plus 10tidsets (1 set •1 1
4
$
120.00
s
57~.60
100
Exhibit B
Page 1 of 1
I
Carpenter Avenue DrainagP. Im provements
Exhibit B
December 10, 2015
EXHIBIT "C"
Cost of Labor and Expenses
-o- SMW
GeoSciences, Inc.
EXHIBIT C
Cost of Labor and Expenses for each Task
City of Orange City- 300 South Carpenter Avenue Drainage Improvements
Description
Task
1
Kick-Off Meeting
TOTAL TASK 1
Labor
$1,930.00
$1,930.00
2
2
Data Collection
Project Coordination & Data Re\lew
2 Sur.ey
2
Geotechnical Ewluatlon
TOTAL TASK 2
3
Expenses
$85.10
$85.10
Total
$2,01 5.10
$4,200.00
$11,016.00
$15,216.00
$1,245.00
$4,200.00
$11.016.00
$16,461 .00
$1 ,245.00
$1 ,245.00
Computer Model of Peak Runoff Rates and Hydraulic
Grade Line
TOTAL TASK 3
$5,355.00
$5,355.00
4
Design Plans
Conceptual Layout
4
Meeting with City Staff
4
4
Utility Coordination
4
45% Plans and Meeting with City
4
90% Plans and Meeting with City
4
Final Plans and Meeting with City
TOTAL TASK4
$5,575.00
$1 ,375.00
$2,550.00
$9.300.00
$5,935.00
$4,090.00
$28,825.00
$5,355.00
$5,355.00
$5,718.65
$1 ,460.10
$2,550.00
$9,528.75
$6,163.75
$4,318.75
$29,740.00
$143.65
$85.10
$228.75
$228.75
$228.75
$915.00
SJRWMD 'No Permit Determination'
5
TOTAL TASK 5
I
I
$1,615.00
$1,615.00
I
$1,615.00
$1,615.00
6 INPDES Permit
TOTAL TASKS
I
I
$892.50
$892.50
I
I
$892.50
$892.50
7
Cost Estimate
TOTAL TASK 7
$2,377.50
$2, 377.50
I
I
8 !Presentation to City Council
TOTAL TASK 8
I
I
$1,960.00
$1,960.00
9 Construction Phase Services
9 Prepare construction bid scope and specification
Attend pre-bid meeting
9
9 Attend pre-construction meeting
Reliew shop drawing submittals
9
Respond to RFis
9
Construction site lisits (as needed)
9
TOTAL TASK 9
TOTAL
C
SMW Gec:.c•E'nce·
lflc
I
r
I
$2,377.50
$2,377.50
I
I
$2,045.10
$2,045.10
I
$85.10
$85.10
$2,030.00
$625.00
$625.00
$3,000.00
$2,250.00
$4,320.00
$12,850.00
$204.30
$289.40
$2,030.00
$667.55
$667.55
$3,000.00
$2,250.00
$4,524.30
$13,139.40
$57,050.00
$16,590.60
$73,640.60
Exhibit C
Page 1 of 1
$42.55
$42.55
Exhibit C
December 10, 201 5
EXHIBIT "D"
Subconsultant Fee Proposal
-o-
SMW GeoSciences. Inc.
Land SuNeying & Mapping Services • Sub-Surface Utility Designation & Location SeNices • Geographic Information Systems • GPS Asset Inventories
December 09,2015
VIA EMAIL: bstormont@smwgeosciences.com
Mr. Benjamin Stonnont, P.O.
Project Manager
668 N. Orlando Avenue, Suite 1009A
Maitland, FL 32751
RE:
Carpenter Avenue- Design Level Survey
Section 10, Township 18 South, Range 30 East, Volusia County, Orange City, Florida
Dear Mr. Stormont,
We are pleased to submit our proposal for Surveying and Utility Services on the above referenced project.
TASK I- SCOPE OF WORK:
Provide Surveying Services in accordance with Chapter 5J- I 7 F.A.C. to include the following:
Project Limits:
•
•
Carpenter Avenue- from the north side of Dixon Street intersection south to 100 feet south of
Harrison Avenue.
Brightwood Avenue extended east from Carpenter Avenue 250 feet east. Topographic survey will
extend 40 feet left and right of protracted Brightwood Avenue centerline.
I. Establish the location of the apparent right-of-way line.
2.
Locate all improvements and utilities, as evidenced by above ground features or as marked by the
designated utility company representative and SSMC Utility Division crew, to include pavement, drives,
adjacent roads to return radius.
3. Locate trees over 6-inch in diameter.
4. Establish a minimum of two (2) site benchmarks relative to Florida State Plane Coordinates System.
Vertical datum will be relative to NA VD' 88.
5. Topographic limits will be as stated above, right-of-way to right-of-way.
The final product will be four (4) certified prints and an electronic file of same.
6500 All American Blvd
Orlando. FL 32810
407.292.8580
407.292.0141 Fax
1130 Highway 90
Chipley, FL 32428
850.638.0790
850.638.8069 Fax
Cypress Business Center
8301 Cypress Plaza
Drive, Suite 104,
Jacksonville, FL 32256
9041.737.5990
9041.737.5995 Fax
119 West Main Street
Tavares, FL 32778
352.343.4880
352.343.4914 Fax
1o East Lake Street
Kissimmee, FL 34744
407.944.4880
407.944.04124 Fax
University Corporate Park
10770 North 46" Street
Suite C-300
Tampa, FL 33617
813.898.2711
813.898.2712 Fax
Licenses: PSM: Florida Professional Surveyor & Mapper • PLS: Alabama Professional Land Surveyor • RLS: Geotgia Ragistered Land Surveyor • PE: Professional Engineer
Certlfic<llions: Et: Engineering lntem • GISP: Geographic Information Systems Professional • CST: Certified Survey Technician
Page 2
Mr. Benjamin Stormont, P.G.
Carpenter A venue - Design Level Survey and Uti! ity - Orange City. FL
December 09,2015
TASK II- SCOPE OF WORK:
Subsurface Utility Designation and Verification
1. Horizontally locate and field mark (paint & flags) all public subsurface utility mains found excluding
service lines, gravity sewer lines and irrigation within the project limits described in Task I above.
2.
Coordinate Sunshine 811 and utility locates to include supplemental calls to each locator to expedite the
field marking of each subsurface utility as required by Jaw.
3.
Expose the subject utilities by using nondestructive vacuum excavation methods at up to five (5) specific
locations indicated on plan sheet provided or marked by client in the field.
4.
Confirm/determine the vertical and horizontal position of the subject utilities and record the information,
using the locate marks provided by the utility owners and/or their representatives unless otherwise
specifically requested by client.
5. Any asphalt/concrete removed will be repaired using like materials.
6. Tie each test hole location to a minimum of three visible physical features to enable this data to be added to
your base map and also enable future recovery.
The final product will be a field drafted plan sheet or utility designation field sketch as well as test hole
report/sketch of the project area reflecting all pertinent data for your use.
Terms and Conditions
It is understood that the construction contractor is responsible to abide by Sunshine 811, Florida State Statutes
Chapter 556.106 and all applicable Jaws, and regulations that pertain to the services provided.
SMW GeoSciences, Inc. will make available all plans and utility records that have been obtained for this site.
However, the information provided by SMW GeoSciences, Inc. is also dependent upon a Sunshine 811 request for
utility owners and/or their representatives to mark their buried underground plant at the project site as required by
law. Southeastern Surveying and Mapping Corporation (SSM C) has a right to rely on the accuracy of such plans
and utility records and will notify SMW GeoSciences, Inc. if there are any patently or reasonably identifiable
defects in the documents.
SMW GeoSciences, Inc. is aware that due to the inherent uncertain nature of subsurface utilities, including but not
limited to deficient or misrepresentation of prints, SSMC cannot guarantee that all subsurface utility lines will be
accounted for. SSMC will ensure that all reasonable efforts are made to identify the location of said underground
utilities and provide the best available information within the project area with the use of Ground Penetrating
Radar, Electronic Line Locating Equipment and Vacuum Excavation methods, as needed. Additional research will
only be conducted by SSMC if requested in writing by SMW GeoSciences, Inc.
In accordance with the Underground Facility Damage Prevention and Safety Act, the Design Engineer shall
perform sufficient Utility Coordination with the Utility providers in this location to affirm the information from
SSMC's efforts and confirm that no other subsurface utility is possibly undetected by these efforts.
SSMC will certify that the surface designation is within two (2) feet of the true underground position of the utility
relative to the mark as shown on the surface in accordance with the plans provided and the reasonable efforts
conducted to locate the utilities as outlined above.
1:\proposal\carpenter ave-design level (volusia)survcy & utility_ smw geosc1ences.doc
Page 3
Mr. Benjamin Stonnont, P.G.
Carpenter Avenue - Design Level Survey and Utility- Orange City. FL
December 09, 2015
SSMC shall not be held liable for any latent or unreasonably discoverable utilities in the project area. Furthennore
in the event of 8 claim regarding the services provided in the proposal, SSMC shall have liability for reasonable and
necessary defense costs to the extent caused by SSMC's negligence.
If SSMC is required to obtain pennits to perfonn the service provided, these charges will also be additional and
reflected on our invoice to you.
Note: In the event that Test Holes require 8 depth greater than ten (I 0) feet, or require a substantial amount of
increased effort (sleeving, shoring, de-watering, etc.), then said Test Holes may need to be negotiated separately on
a case by case basis if nonnal vacuum excavation practices do not allow said utilities to be exposed.
Note: All utility sizes given are outside diameter unless otherwise specified and are approximate only due to
uncontrollable field conditions that may be encountered during excavation.
Note: Any additional overlaying or restoration of pavement, other than the replacement of materials removed and
cold patched, will be the responsibility of SMW GeoSciences, Inc.
Our fee for this project will be as follows:
Task I - Surveying Services:
$4,200.00
Task II
Subsurface Utility Designation:
$4,584.00
Test Holes/Day Rate:
$372.00 Dirt/Each (anticipateS)
$425.00 Asphalt/Concrete/Each (anticipate 0)
$1,860.00
M.O.T. CSSMC) (If Required)
$372.00 per Lane Closure/Day Rate
$558.00 per Lane Closure/Night Rate
Permitting: (If Required)
$91.00 per hour+ cost ofpennit
We anticipate completion of the above referenced work within three (3) weeks after receipt of a written notice to
proceed. Payment is expected within thirty (30) days from date of invoice.
We look forward to the opportunity to work with you on this project.
Sincerely,
James M. Dunn, II, PSM
Project Manager
cc:
swoodberv@gmail.com
jbolling@smwgeosciences.com
JMD:gac
t:\proposal\carpenter ave-design level (volusia)survcy & utility_smw geosciences.doc
Page4
Mr. Benjamin Stormont, P.G.
Carpenter Avenue - Design Level Survey and Utility- Orange City, FL
December 09,2015
If the above scope, period of service and method of compensation meets with your approval, please execute below
and fax to Southeastern Surveying and Mapping Corporation (SSMC) as notice to proceed along with the notice of
commencement.
If your firm prefers your own standard PROFESSIONAL SERVICES AGREEMENT in lieu ofthis proposal letter,
this document MUST BE furnished to SSMC, negotiated, and executed prior to the commencement of any service.
Send all Agreements to:
Orlando Corporate Office
6500 All American Boulevard
Orlando, FL 32810.
Fax: 407-292-014 1
Email : info@southeastemsurveying.com
Your firm agrees that by (I) signing and returning this Proposal, or (2) partial or complete performance under this
Proposal and SSMC has not received, negotiated and/or executed a PROFESSIONAL SERVICES AGREEMENT,
then it is agreed that THE TERMS AND CONDITIONS IN THIS PROPOSAL SHALL GOVERN THE
SERVICES RENDERED.
Furthermore, if requested, your firm acknowledges that by accepting this Proposal, SSMC will provide your firm
with an insurance certificate that (I) contains the project name and (2) lists your firm as the certificate holder.
The person executing this document must indicate that he/she is a Principal and/or Corporate Officer.
If the signatory is not a Principal and/or Corporate Officer, a Letter of Authorization on company letterhead
signed by a Principal and/or Corporate Officer, MUST be provided that specifically states that signatory bas
the authority to bind the parties by entering into this agreement.
ACCEPTED BY:
I
Principal/ or Corporate Officer
TITLE
Printed Name
t:\proposallcarpenter ave-design level (volusia)survey & utility_smw geosciences.doc
Date
P-229321
November 19, 2015
(Revised December 10, 2015)
Mr. Ken Hooper
Interim City Manager
City of Orange City
205 East Graves Avenue
Orange City, Florida 32763
Re:
Blue Springs Nutrient Reduction Project- Phase II
East Graves Avenue Drainage Improvements
Subj:
Dear Ken:
Per your request, please find enclosed two (2) revised copies of the following documents for
your review and approval for the above referenced project:
•
Exhibit "A" (Scope of Work);
•
Exhibit "B" (Manhour and Fee Estimate);
•
Exhibit "C" (Estimate of Reimbursable Expenses);
•
Exhibit "D" (Subconsultant Fee Proposals); and
•
Exhibit "E" (Supporting Documentation).
On August 25, 2015, the City Council approved, via a Special Public Hearing, the stormwate r
assessment resolution in order to fund the City's stormwater capital projects, as well as ongoing maintenance responsibilities . In addition, via public stormwater workshops, City Council
approved the recommended Stormwater Capital Improvement Program.
Based on the final Stormwater Capital Improvement Program, the following projects were
selected as the City's top priority for the first 3-year debt service cycle:
0
8 300 South Carpenter Avenue Drainage Improvements
30 I
\',·r~.r
Src;le F:oac ,13·1. Suitt 209. \11 ·r;ter S!Jr'n~s. Fi 3/708 • 107
\·~~·.~·•. f-!:ta!::l.:se ~~ ,L.c... '1b ntt
9~/
S160 • Fox 1(, 7 358 5155
Mr. Ken Hooper
November 19, 2015 (Revised December 10, 2015)
Page 2
It should be noted that the East Graves Avenue project actually encompasses the following four
(4) known drainage problem areas:
~
North Holly Avenue, between East University Avenue and East Graves Avenue
(chronic flooding in the vicinity of the Police Station)
~
220 South Orange Avenue, between East Graves Avenue and Lakeview Avenue
(localized roadway flooding and yard flooding)
~
Fireman's Alley, between North Thorpe Avenue and North Oak Avenue
(localized flooding of alley and adjacent parcels)
~
Volusia County Baptist Church
(localized flooding due to the Graves Avenue swales overtopping)
The following table provides a summary of the major tasks and corresponding fees associated
with the final design and permitting services for the East Graves Avenue Drainage Improvements.
Task Description
Task Fees
TASK 1- Subconsultant Coordination
$7,935.00
TASK 2- Design, Analysis and Report
$34,810.00
TASK 3- Prepare Bid Documents (Construction Plans, Specs, Bid
Schedule, and Cost Estimate)
$102,635.00
TASK 4- Permitting
$15,005.00
TASK 5- Meetings, Presentations, and Project Administration
$19,545.00
Breakdown in Fees
(1) Total Labor Costs (Pegasus Engineering)
$179,930.00
(2) Reimbursable Expenses
$4,000.00
(3) Southeastern Surveying and Mapping Corp.
$34,698.00
(4) Geotechnical and Environmental Consultants, Inc.
$10,500.00
(5) GEC (Phase I ESA)
$4,500.00
(6) Bio-Tech Consulting, Inc. (Allowance)
$2,500.00
TOTAL FEES
$236,128.00
Mr. Ken Hooper
Page 3
Lastly, with respect to the project schedule, the survey and geotechnical services will be
initiated upon receipt of the Notice to Proceed by the City. Upon receipt of the survey drawings
and the geotechnical report, Pegasus Engineering shall proceed with modeling and conceptual
layout which will then be submitted to the City for review and approval. Upon approval of the
conceptual layout, Pegasus Engineering shall prepare the bid documents (construction plans,
supplemental specifications, bid schedule and the engineers cost estimate) and secure all
required permits. We envision that the project will be completed within ten (10) months.
The total fees associated with the final design and permitting services is $236,128.00, which is
approximately 12.4% of the estimated $2,000,000.00 construction costs. It should be noted
that the professional services will encompass hydraulic modeling, preparation of construction
plans and specifications, survey, geotechnical, and environmental subconsultant services, and
securing permits.
We look forward to the opportunity to continue serving Orange City on this important project.
If you have any questions regarding the enclosed documents, please do not hesitate to contact
me directly at 407-992-9160, extension 309, or by e-ma il at david@pegasusengineering.net.
Sincerely,
Davi
• ·mcipal
I Project Manager
Mr. Ken Hooper
Page4
Approved for Pegasus Engineering, LLC
~~c{
Fursan Munjed, P.E.
Principal
December 10, 2015
Officer's Title
Date
Proposal is hereby accepted and authorization to proceed is hereby given.
(Please return one executed copy of this proposal for our Pegasus Engineering records) .
Authorized Signature
Officer's Title
Date
BLUE SPRINGS NUTRIENT
REDUCTION PROJECT- PHASE II
EAST GRAVES AVENUE
EXHIBIT "A"
SCOPE OF WORK
11
EXHIBIT A
11
SCOPE OF WORK
FOR THE
BLUE SPRINGS NUTRIENT REDUCTION PROJECT- PHASE II
EAST GRAVES AVENUE DRAINAGE IMPROVEMENTS
OBJECTIVE:
The City of Orange City has requested that Pegasus Engineering, under their current continuing
consulting engineering services contract, prepare a scope of work and fee estimate to provide final
design services to implement the East Graves Avenue drainage improvements. More specifically, the
City of Orange City proposes the implementation of a drainage improvement program that will
consist of the following elements (refer to Exhibit 1):
1. Install drainage conveyance systems within North Holly Avenue, Fireman' s Alley, East
Graves Avenue, North Oak Avenue, South Orange Avenue, South Holly Avenue, and East
Rose Avenue (approximately 5,500 linear feet);
2. Relocate and/or upgrade existing utilities within the impacted right s-of-way due to
potential conflicts with the proposed drainage improvements (e.g., water lines);
3. Install two (2) stormwater ponds, control structures, upflow filter systems, and outfall
pipes to Mill Lake to provide water quality treatment for the contributing drainage areas;
4. Coordinate with City staff and their acquisition consultant (Debra Babb-Hutcher) to
acquire two {2) parcels adjacent to the South Orange Avenue east right-of-way, north of
Lakeview Drive and south of East Graves Avenue, in order to construct a stormwater pond;
and
5. Coordinate with City staff and their acquisition consultant {Debra Babb-Hutcher) to
acquire one (1) parcel south of the East Rose Avenue right-of-way, east of South Oak
Avenue, in order to construct a stormwater pond.
The objective of this assignment is to design the proposed drainage conveyance improvements;
secure permits from the St. Johns River Water Management District (SJRWMD) and Volusia County;
and to prepare bid documents (construction plans, bid schedule, specifications, and the engineers
cost estimate) in order to implement the proposed East Graves Avenue drainage improvements.
A-1
P-22932l.sco
EXHIBIT "A"
SCOPE OF WORK
FOR THE
BLUE SPRINGS NUTRIENT REDUCTION PROJECT- PHASE
II
PROFESSIONAL ENGINEERING SERVICES:
Pegasus Engineering, LLC (Consultant), and their subconsultants, shall provide the following
engineering services enumerated below:
1.
Prepare for and conduct a project kick-off meeting with Orange City staff, Volusia County, and
the project team to discuss the proposed drainage conveyance improvements and to discuss the
proposed stormwater ponds to be constructed along the South Orange Avenue east right-ofway, and the East Rose Avenue south right-of-way. The Consultant shall prepare meeting
minutes.
2.
Conceptually design (prepare 30% conceptual plans) the proposed drainage improvements prior
to the topographic survey and subsurface investigation taking into account the depth of pipes,
potential utility conflicts, right-of-way impacts, road closures, and construction costs.
3.
Prepare for and conduct detailed field reviews to establish the contributing drainage sub-basin
areas, land uses, and construction constraints (e.g., historic trees, power poles, etc.) associated
with the proposed improvements, as well as the existing East Graves Avenue drainage system
located east of South Orange Avenue.
4.
Establish the drainage sub-basin areas and parameters (weighted runoff coefficients and times of
concentration) in order to estimate the peak runoff rates based on the Rational Method. In
addition, perform hydraulic grade line (HGL) analysis of the existing and proposed storm sewer
systems. The Consultant shall either use Hydraflow Storm Sewers 2008 or Automated Storm
Sewer Analysis and Design (ASAD)1 Version 3, to perform the HGL analysis.
5.
Perform an existing conditions pollutant loading analysis utilizing the BMPTRAINS Stormwater
Best Management Practices Analysis Model (Version 5) developed by the University of Central
Florida Stormwater Management Academy (SMA). The Consultant shall determine the drainage
sub-basin areas, land use breakdown, directly connected impervious area (DCIA), and weighted
non-DCIA curve numbers. The purpose of the pollutant loading analysis is to estimate the
approximate annual loads of Total Phosphorus (kg/year) contributed to Mill Lake by the project
area. In addition, perform a proposed conditions pollutant loading analysis to estimate the
anticipated reduction in phosphorous associated with the implementation of the proposed
stormwater ponds and upflow filter systems.
A-2
P-22932l.sco
EXHIBIT"A"
SCOPE OF WORK
FOR THE
II
6.
Prepare for and conduct a status meeting with Orange City staff, Volusia County, and the Florida
Department of Transportation (FDOT) to discuss the results of the hydraulic analysis and the
proposed limits and scope of the drainage conveyance and water quality improvements. The
Consultant shall prepare meeting minutes.
7.
Prepare for and conduct a SJRWMD permit pre-application meeting to discuss the proposed
improvements. The Consultant shall prepare meeting minutes.
8.
Prepare a technical memorandum to document the hydraulic analysis, the pollutant loading
analysis, and the design of the proposed stormwater ponds. The technical memorandum shall
also contain supporting computations, figures, and exhibits.
9.
For the proposed improvements, the Consultant shall prepare an engineer's preliminary cost
estimate (itemized by project location). The total project cost will include anticipated design
fees, construction costs, and easement acquisition (if needed).
10. Prepare and issue notice-to-proceed letters and subconsultant agreements to Southeastern
Surveying and Mapping Corp. (SSMC), Geotechnical and Environmental Consultants (GEC), and
Bio-Tech Consulting.
11. Conduct one {1) presentation to the City Council prior to preparing the 90% construction plans.
12. As a subconsultant to Pegasus Engineering, Southeastern Surveying & Mapping Corporation
{SSMC) will conduct the necessary surveys for the development of the construction plans. More
specifically, the following services are anticipated to be performed by the survey subconsultant
(refer to Exhibit "D"):
a. Topographic I location survey of the following areas :
•
Topographic survey of North Holly Avenue, between East University Avenue
and East Graves Avenue (approximately 600 linear feet);
•
Topographic survey of Fireman's Alley, between North Oak Avenue and the
southwest corner of the Orange City United Methodist Church (approximately
200 linear feet);
•
Topographic survey of North Oak Avenue, between Fireman's Alley and East
Graves Avenue (approximately 200 linear feet);
A-3
P-229321.sco
EXHIBIT "A"
SCOPE OF WORK
FOR THE
II
•
Topographic survey of East Graves Avenue, between South Holly Avenue and
South Orange Avenue (approximately 1,650 linear feet);
•
Topographic survey of South Orange Avenue, between East Graves Avenue and
Lakeview Drive (approximately 1,150 linear feet);
•
Topographic survey of South Holly Avenue, between East Graves Avenue and
East Rose Avenue (approximately 850 linear feet);
•
Topographic survey of East Rose Avenue, between South Holly Avenue and Mill
Lake (approximately 850 linear feet);
•
Boundary and topographic survey of 350 and 360 South Orange Avenue
(proposed pond site); and
•
Boundary and topographic survey of 370 East Rose Avenue (proposed pond
site).
b. Limited survey of the existing East Graves Avenue storm sewer system (pipe
diameters, invert elevations, pipe materials, top of grate elevations, pipe lengths)
between South Orange Avenue and South Ada Avenue.
c.
Establish a recoverable baseline of survey I construction within the project limits to
use as a horizontal reference for the preparation of construction plans.
d. Coordinate with all utility companies and locate all known underground and above
ground existing utilities within the vicinity of the proposed improvements utilizing
ground penetrating radar (GPR) technology.
e. Prepare utility designation drawings based on GPR technology for the North Holly
Avenue, Fireman's Alley, North Oak Avenue, East Graves Avenue, South Orange
Avenue, South Holly Avenue, and East Rose Avenue rights-of-way.
f.
Perform twenty (20) utility test holes I soft digs.
g. Prepare two (2) easement documents.
A-4
P-229321.sco
EXHIBIT "A"
SCOPE OF WORK
FOR THE
II
The survey subconsultant shall supply the Consultant with AutoCAD survey drawings I base maps
depicting the existing topographic features. The survey subconsultant shall also provide the
Consultant and the City with signed and sealed copies of all final work products (including the
utility designation drawings and the utility test hole reports).
13. Conduct a detailed field review to confirm the content and accuracy of the survey drawings, as
well as identifying site constraints, and issue sufficiency comments to SSMC.
14. Coordinate with the various utility entities in order to verify I confirm the existence of
underground utilities in the vicinity of the proposed improvements. The Consultant shall
coordinate directly with Orange City, Volusia County Water Resources and Utilities Division, and
Sunshine State One-Call of Florida, Inc. (SSOCOF) to confirm drinking water, wastewater, and/or
reclaimed water lines within the North Holly Avenue, Fireman's Alley, North Oak Avenue, East
Graves Avenue, South Orange Avenue, South Holly Avenue, and East Rose Avenue rights-of-way.
It should be noted that based on Design Ticket Nos. 271512087, 271511903, and 271512149
from SSOCOF, the rights-of-way encompass utilities associated with Duke Energy (fka Progress
Energy), Florida Public Utilities, Bright House Networks, Level 3 Communications, Orange City
Utilities, AT&T Distribution, Centurylink, and Vol usia County Water and Utility Service. It should
be pointed out that there are existing water mains within the East Graves Avenue, North Holly
Avenue, South Holly Avenue, East Oak Avenue, and the South Orange Avenue rights-of-way.
15. Conduct two (2) on-site coordination meetings with Orange City staff and Volusia County to
discuss the proposed improvements, as well as maintenance of traffic issues.
16. As a subconsultant to Pegasus Engineering, Geotechnical and Environmental Consultants (GEC)
will conduct a subsurface investigation within the corridor of the proposed drainage conveyance
and pond improvements and prepare a geotechnical report summarizing their findings. In
addition, GEC will perform a Phase I Environmental Site Assessment of the three (3) parcels
associated with the pond sites in support of residential demolition.
17. Prepare all construction plans necessary to form a complete and single bid package ready to
award for construction . All design parameters, surveys, and construction plans shall be
submitted in English Standard units. At a minimum, it is anticipated that the preparation of 90%
construction drawings for the proposed improvements will include the following forty-five (45)
sheets:
•
Title Sheet (1 sheet)
•
General Notes (1 sheet)
A-5
P-22932l.sco
EXHIBIT
11
A11
SCOPE OF WORK
FOR THE
II
•
Overall Site Plan (1 sheet)
•
Drainage Map (1 sheet)
•
Demolition Plan {1 sheet)
•
Plan and Profile for East Graves Avenue {3 sheets)
•
Plan and Profile for Firemans Alley (1 sheet)
•
Plan and Profile for North Holly Avenue {1 sheet)
•
Plan and Profile for South Orange Avenue (2 sheets)
•
Plan and Profile for North Oak Avenue (1 sheet)
•
Plan and Profile for South Holly Avenue (2 sheets)
•
Plan and Profile for East Rose Avenue {2 sheets)
•
Utility Adjustments {4 sheets)
•
Grading Site Plan for the Stormwater Ponds {2 sheets)
•
Cross-Sections for the Stormwater Ponds {2 sheets)
•
Stormwater Pollution Prevention Plan {5 sheets)
•
Miscellaneous Details {3 sheets)
•
Survey Drawings (12 sheets)
It should be noted that the full-size construction plans will be prepared in 22 " x 34" format which
will allow 11" x 17" half-size plans.
A-6
P-22932l.sco
EXHIBIT "A"
SCOPE OF WORK
FOR THE
II
18. As a subconsultant to Pegasus Engineering, Bio-Tech Consulting shall assist with the surface
water I wetland related sections of Environmental Resource Permit (ERP) application.
19. Prepare a revised engineer's construction cost estimate for the proposed improvements based
on the 90% construction plans. Statements of probable construction costs and detailed cost
estimates prepared by the Consultant will represent his/her best judgment as a design
professional familiar with the construction industry.
20. Conduct a meeting with Orange City and Volusia County staff to discuss the 90% review
comments.
21. Prepare and submit a SJRWMD Environmental Resource Permit (ERP) application to the Maitland
Service Center. The Consultant is also responsible for responding to all reasonable "requests for
additional information" (RAI) letters from the WMD in order to acquire the ERP. The Consultant
shall be responsible for addressing all technical issues.
22. Prepare and submit a Right-Of-Way Utilization Permit to Volusia County. The Consultant is also
responsible for responding to all reasonable "requests for additional information " (RAI) letters
from Vol usia County in order to acquire the necessary permit.
23. Prepare and submit 100% construction plans based on the 90% review comments.
24. Coordinate with Earthworks Professional Estimating Service to establish the final cut and fill
quantities based on the 100% construction plans.
25. The Consultant will coordinate with City staff to prepare a project manual document and bid
schedule to support the construction plans. The Consultant will prepare additional technical
information (if required) to supplement the standard specifications.
26. Conduct a meeting with Orange City and Volusia County staff to discuss the 100% review
comments.
27. Prepare and submit "final" bid documents (construction plans, supplemental specifications, bid
schedule, and the engineer's construction cost estimate) to the City for review and approval.
28. Prepare for and attend the pre-bid meeting.
A-7
P-22932l.sco
11
EXHIBIT A
11
SCOPE OF WORK
FOR THE
BLUE SPRINGS NUTRIENT REDUCTION PROJECT- PHASE II
GENERAL
The Consultant will adhere to the following procedures throughout the course of the contract.
1. Ninety percent (90%) and one hundred percent (100%) complete construction plans shall be
furnished to the City of Orange City (two (2) sets of plans) and Volusia County (two (2) sets of
plans) for review and approval prior to final plans submittal. Upon final review and approval, the
Consultant shall submit twenty (20) signed and sealed sets of the final construction plans to the
City of Orange City for bid purposes.
2. Final construction cost estimates shall show quantity breakdowns of all items following the FOOT
numbering system.
3. Digital copies of all construction plans, calculations, report, and other work products shall be
provided to the City of Orange City at the conclusion of the contract.
BASIS OF PROPOSAL/ ASSUMPTIONS:
The following conditions and assumptions are noted as qualifications to this proposal.
1. The Consultant shall prepare and submit a separate scope of work and proposal to pursue and
secure potential grants and/or apply for the State Revolving Loan Program.
2. The Consultant shall prepare and submit a separate scope of work and fee proposal for limited
post-design I construction administration services (e.g., pre-construction meeting, review and
process shop drawings, conduct site inspections, prepare and submit the SJRWMD as-built permit
certification) .
3. In general terms, this scope of work has assumed that the City of Orange City will be successful in
negotiating and securing the easements, if needed, to install the proposed improvements.
4. For the purpose of this proposal, it is assumed that a Maintenance of Traffic (MOT) Plan will not
be part of the construction plans but will be prepared (if required) by the contractor and
submitted to the City prior to construction.
5. This scope of work has assumed no permitting with the FDEP associated with relocation of any
existing water and/or wastewater utilities within the limits of the proposed construction .
A-8
P-22932l.sco
EXHIBIT "A"
SCOPE OF WORK
FOR THE
II
6. Construction plans will be prepared for the City of Orange City and will not be required to comply
with FOOT's Plan Preparation Manual.
7. The Contractor shall prepare a Storm Water Pollution Prevention Plan (SWPPP) and prepare and
submit a Notice of Intent (NOI) application to the Florida Department of Environmental Protection
(FDEP).
8. Permit application fees are not included and will be provided by the City of Orange City.
A-9
P-22932l.sco
REDUCTION PROJECT· PHASE II
EAST GRAVES AVENUE
EXHIBIT "B"
MANHOUR AND FEE ESTIMATE
EXHIBIT " 81"
MAN HOUR and FEE ESTIMATE
for the
Final Design and Permitting Services I Orange City
Sr. Project
Project
Sr. Project
AutoCAD / GIS
Task Description
Manaser
Manacer
Enslneer
Technici an
Assistant
Task
Task
(Revised Date : December 8, 2015)
(Hamstra, P.E.)
(Staff)
(Rodncuez, P.E.)
(Btrtchead)
(Villanueva)
Hours
Fees
Standard Hourly Rates
$175.00
$165.00
$155.00
$75.00
$65.00
Prepare for and Conduct a Project Kick-Off M eet ins w ith Or ange City, Vol usia Coun ty and the Project Team
4
6
2
12
$1,780.00
Prepare and Issue Meeting M inu t es
2
Prepare 30% Concept Plans
1
Administrative
1
3
$375.00
$6,885.00
24
40
65
Prepare for and Conduct Field Reviews t o Establish Drainage Sub-Basin Character istics (assume 2-days)
20
20
40
$4, 600.00
Establish Drainage Sub-Basin Parameters for the design of the St orm Sew er Systems
12
24
36
$3,660.00
Creat e the Hydraflow Input Data and perform the HGl Analysis for the Proposed St orm Sewer System
16
16
$2,480.00
Prepare Figures and Tables t o document the Proposed Conditions HGl Analysis
8
12
20
$2,140.00
Establish the Existing Conditions Drainage Sub-Basin BMPTRAI NS Paramet ers for Contributing Basins
16
32
48
$4, 880.00
$3,100.00
Perform an Existing Conditions Pollutant loading Analysis using BMPTRAINS
20
20
Perform a Proposed Condition s Pollutant l oading Analysis using BMPTRAINS
16
16
$2,480.00
12
$1, 780.00
Prepare for and Conduct a Coordination Meeting with Orange City, Vol usia County, and FOOT
4
6
4
6
Prepare and Issue Meeting Minut es
Prepare for and Conduct a Pre-Application M eeting with the SJRWMD
2
2
Prepare and Issue Meet ing Minutes
1
2
8
40
1
3
$3 7S.OO
4
60
$8, 380.00
2
22
$3,090.00
22
$2,790.00
Finalize and Submit the Technical M emorandum with Supporting Computations, Figures, and Exhibits
2
16
2
Prepare a Preliminary Engineer's Cost Estimat e
2
12
8
Prepare and Issue Not ice t o Proceed l etters and Subconsultant Agr eements to SSMC, GEC and Bio-Tech
4
Prepare for and Conduct a Presen tation to the City Council prior to final design
4
2
Coordinate with SSMC regarding the Survey Services and Work Products
Conduct a Field Review to check t he Content of the Survey Drawings
$375.00
$1,780.00
8
2
Prepare and Submit the Draft Technical Memorandum for review by Orange City
3
12
6
$830.00
$2,940.00
8
4
4
20
1
8
2
11
$1,555.00
8
$1,240.00
8
Prepare and Issue Sufficiency Comments to SSMC
12
2
1
15
$2,075.00
Coordinate with Orange City, Volusia County, and Sunshine Stat e One-Call regarding Existing Utilities
12
4
8
24
$2,680.00
$2,640.00
8
16
Coordinate with GEC regard ing t he Subsurface Investigation
4
4
$620.00
Review the Geotechnical Report and Issue Review Comments
4
5
$685.00
Conduct Two (2) On-Site Coordinat ion M eetings with Orange City and Volusla County
8
1
Prepare and Submit 90% Constr uction Plans (45 sheets)
---
-
3
$305.00
1
2
• General Notes (1 sheet)
2
2
4
$460.00
• OVerall Sit e Plan (1 sheet)
2
4
6
$610.00
• Title Sheet (1 sheet)
• Drain age M ap (1 sheet)
2
8
10
$910.00
• Demolition Plan (1 sheet)
2
8
10
$910.00
• Plan and Profile (12 sheets)
96
144
240
$25,680.00
• Utility Adjustment Sheets (4 sheets)
32
48
80
$8,560.00
• Grading Site Plan for the Stormwater Ponds (2 sheets)
16
24
40
$4,280.00
Page 1 of 2
EXHIBIT " Bl"
MAN HOUR and FEE ESTIMATE
for the
I Orange City
Sr. Proj~ct
ProjKt
Sr. Proj~
AutoCAD / GIS
Task Description
Manager
Manager
Enc•neer
Techn1cian
Assistant
Task
Task
(Revised Date : Decemb~r 8, 20151
(Homstro, P.E.)
(Staff)
(Rodricuez, P.E.)
(Birl<heod)
(VIIIonuevo)
Hours
Fees
St andard Hourly Rat~s
$175.00
$165.00
$65.00
Administrative
$155.00
$75.00
• Cross-Sections for the Stormwater Ponds (12 sheets)
8
16
24
$2,440.00
• Stormwiller Pollution Prevention Plan (5 sheets)
30
40
70
$7,650.00
• Miscellaneous Details (3 sheets)
24
24
4B
$5.520.00
• Survey Drawings (12 sheets) to be prepared by SSMC
2
4
6
$610.00
Coordinate with Bio-Tech regarding the potential M ill lake environmental issues
6
4
6
$930.00
13
$1,705.00
1
8
8
$1,320.00
Prepare and Submit the ERP Application to the SJRWMD
4
16
12
4
36
$4,300.00
Prepare and Submit the Right-of-Way Utilization Permit t o Volusia County
2
12
8
4
26
$3,050.00
60
80
140
$15,300.00
$2,750.00
Prepare a Revised Engineer's Cost Estimate
Conduct a Meeting with City and County Staff to discuss t he 90% Review Comments
4
4
Prepare and Submit 100% Construction Plans based on the 90% Review Comments
Address RAI Comments from SJRWMD regarding the ERP Application
2
12
4
4
22
Address RAI Comments from Volusia County regarding the Right-of-Way Utilization Permit
2
12
4
4
22
$2,750.00
Prepare and Submit the Draft Bid Schedule and Technical Specifications
4
40
12
56
$7,640.00
8
$1,320.00
4
40
40
8
92
$10,380.00
2
2
1
Conduct a Meeting with City and County Staff to discuss the 100% Revi ew Comments
4
4
Prepare and Submit the Final Bid Documents
Prepare and Submit a DVD containing a Digital Copy of all Work Products
Prepare for and Attend the Pre-Bid Meeting
4
Project Administration (prepare Status Reports via Monthly Billings)
12
TOTAL HOURS
TOTAL LABOR COSTS
PERCENT BREAKDOWN
4
6
I
$2,490.00
41
721
642
64
1,520
$6,765_00
$111,755.00
$48,150.00
$4,160.00
$179,930.00
5.1%
3.B%
62.1%
26.8%
2.3%
100.0%
P~rcent Breakdown
76%
(21 Reimbursable Expenses
2%
(31 Southeastern Surveying and Mappi ng Corp.
15%
(41 Geotechnical and Environmental Consultants, Inc.
4%
(SJ GEC (Phase I ESAJ
2%
(6) 8io-Tech Consulting, Inc. (Allowance)
1%
TOTAL FEES
Filenome : E: I WOftK FilES \ SPREADSHEfTS I PEGASUS PROPOSAlS I P·9321A.xlsx
1B
52
(11 Total labor Costs (Pegasus Engineer ing)
-- Pegi!!M!!
$525.00
$1,320.00
$9,100.00
l![eakdown In Fee1
~
5
8
l \1\\nl.l~ t
Page 2 of 2
100%
" l !ht ' ~ .110110110 ( nn ..lllh l l " ll ( ""h
.
.
.
z
.
.
=
S179,930.00
$179,930.00
$4,000.00
I
$34,698.00
$10,SOO.OO
$4,500.00
$2,500.00
$236,121-00
I~
!
I
EXHIBIT "82"
TASK and FEE SUMMARY
for the
Final Design and Permitting Services I Orange City
Task Description
Task Fees
(Date : December 10, 2015)
TASK 1 - Subconsultant Coordination
TASK 2 - Design, Analysis and Report
TASK 3 - Prepare Bid Documents (Construction Plans, Specs, Bid Schedule, and Cost Estimate)
$7,935.00
$34,810.00
$102,635.00
TASK 4- Permitting
$15,005.00
TASK 5 - Meetings, Presentations, and Project Administration
$19,545.00
Breakdown in Fees
{1) Total Labor Costs (Pegasus Engineering)
{2) Reimbursable Expenses
$179,930.00
$4,000.00
(3) Southeastern Surveying and Mapping Corp.
$34,698.00
(4) Geotechnical and Environmental Consultants, Inc.
$10,500.00
{5) GEC (Phase I ESA)
$4,500.00
(6) Bio-Tech Consulting, Inc. (Allowance)
$2,500.00
TOTAL FEES
Filename: E: \WORK FILES\ SPREADSHEETS\ PEGASUS PROPOSALS\ P·9321B.xlsx
$236,128.00
EAST GRAVES AVENUE
EXHIBIT "C"
ESTIMATE OF
REIMBURSABLE EXPENSES
EXHIBIT "C"
SCOPE OF WORK
FOR THE
II
1. Black and White Copies (10C/Page)
•
Project Memorandums, Meeting Minutes, Permit Submittals, and Miscellaneous Correspondence:
(assume 3,000 Pages)
•
Total Copies= (3,000) x $0.10/Page = $300.00
2. Color Copies ($1.00/Page)
•
Project Memorandums, Meeting Minutes, Permit Submittals, and Miscellaneous Correspondence:
(assume 500 Pages)
•
Total Copies = (500) x $1.00/Page = $500.00
3. 22" x 34" Black and White Bond Plots ($1.00/Sheet)
No. of Sets
•
90% Submittal:
- Construction Plans (45 sheets) ........................................................................................... 5
•
100% Submittal:
- Construction Plans (45 sheets) ........................................................................................... 5
•
Permit Submittals (SJRWMD and Volusia County) :
- Construction Plans (45 sheets) .......................................................................................... l2
•
RAI Submittals:
- Construction Plans (45 sheets) .......................................................................................... 12
•
Final Submittal for Bids:
- Construction Plans (45 sheets) ......................................................................................... 25
•
Total Prints = [(5 + 5 + 12 + + 12 + 25) x 45] x $1.00/ Sheet = $2,655.00
P-22932l.odc
EXHIBIT
11
11
(
SCOPE OF WORK
FOR THE
II
4. 24" x 36" Color Plots ($30.00/Piot)
•
Assume ten (10) color plots to support meetings with the SJRWMD and Volusia County, as well as
status meetings.
•
Total Plots= (10) x $30.00/plot = $300.00
5. Miscellaneous Expenses (Courier charges, photographs, l l"x17" color copies, mileage, half-size
construction plans for utility locate requests, etc.) say $245.00
6. Total Estimated Reimbursable Expenses= $4,000.00
P-22932l .odc
REDUCTION PROJECT - PHASE
II
EAST GRAVES AVENUE
EXHIBIT
"D"
SUBCONSULTANTFEEPROPOSALS
0
SOUTHEASTERN SURVEYING AND MAPPING CORP.
0 GEOTECHNICAL AND ENVIRONMENTAL CONSULTANTS, INC.
Steven L. Anderson, Jr., PSM, PLS
Timothy 0 . Mosby, PSM
Charles M. Arnett, PSM
James L. Petersen, PSM
Eddie L. Richardson, PSM
Russell G. Daly, PSM, PLS
Michael L. Dougherty, PSM
William C. Rowe, PSM
Bruce C. Ducker, PSM
Tony G. Syfrett, PSM , PLS
James M. Dunn, II, PSM
John S. Thomas, PSM
Thomas F. Ferguson, PSM
Edward W. Wackerman, PSM
Kirk R. Hall, El, GISP
Ronnie A. Figueroa, PSM, GISP
Tate B. Flowers, PLS
Brad A. Stroppel, El , GISP
Robert W. Gardner, PSM
Catherine E. Galgano, GISP
Cheryl A. Isenberg, GISP
Brian R. Garvey, PE , GISP
Daniel J. Henry, PSM, PLS
southeastern surveying and Mapping Corporation
Brian e. Latchaw, GISP
Serving the Southeast Since 1972
Patrick J. Phillips, GISP
Matthew G. Jennings, RLS
Thomas P. Young, Jr., SIT, GISP
Gary B. Krick, PSM
www.southeasternsurveying.com
Donna L. Hendrix, CST IV
Brad J. Lashley, PSM, PLS
Myron F. Lucas, PSM
lnfo@southeastemsurveylng.com
Frank B. Henry, CST IV
James E. Mazurak, PSM
David M. Rentfrow, CST IV
Thomas K. Mead, PSM , PLS
Celeste B. van Gelder, CST IV
Land Surveying & Mapping Services • Sub-Surface Utility Designation & Location Services • Geographic Information Systems • GPS Asset Inventories
November 19,2015
Via Email: david@pegasusengineering.net
David W. Hamstra, P.E., CFM
Principal I Project Manager
Pegasus Engineering, LLC
301 West State Road 434, Suite 309
Winter Springs, FL 32708
RE:
East Graves Avenue Drainage Improvements- City of Orange City
Sections 02 & 11, Township 18 South, Range 30 East, Volusia County, Florida
Dear Mr. Hamstra,
We are pleased to submit our proposal for Surveying and Utility Services on the above referenced project.
TASK I - SCOPE OF WORK:
Provide a Topographic Survey in accordance with Chapter 5J-17 F.A.C. to include the following:
I. Locate all improvements and utilities, as evidenced by above ground features or as marked by the designated
utility company representative and augmented by Southeastern Surveying and Mapping Corporation (SSMC)
Utility Division in Task II.
2. Obtain spot elevations on natural ground and existing improvements suitable for interpolation of one foot contours
to be shown on the final drawing.
3. Establish site benchmarks along the route as necessary.
4. Topographic coverage will be limited to the following areas, full right-of-way, plus 5 feet: (See attached Exhibit I)
•
•
•
•
•
•
•
•
North Holly Avenue, between East University Avenue and East Rose Avenue;
East Rose Avenue, between North Holly Avenue and 370 East Rose Avenue.
Fireman 's Alley, between North Oak Avenue and the Alley immediately to the east;
North Oak Avenue and North Thorpe Avenue, between Fireman's Alley and East Graves Avenue;
East Graves Avenue, between South Holly Avenue and South Orange Avenue;
South Orange Avenue, between East Graves Avenue and Lakeview Drive; and
350 and 360 South Orange Avenue.
370 East Rose Avenue.
6500 All American Blvd
Orlando. FL 32810
407.292.8580
407.292.0141 Fax
1130 Highway 90
Chipley, FL 32428
850.638.0790
850.638.8069 Fax
Cypress Business Center
8301 Cypress Plaza Drive.
Suite 104
Jacksonville, FL 32256
904.737.5990
904.737.5995 Fax
119 West Main Street
Tavares. FL 32778
352.343.4880
352.343.4914 Fax
10 East Lake Street
Kissimmee. FL 34744
407.944.4880
407.944.0424 Fax
University Corporate Park
10770 North 46th Street
Suite C-300
Tampa, FL 33617
813.898.2711
813.898.2712 Fax
Licenses: PSM: Florida Professional SuNeyor & Mapper • PLS: Alabama Professional Land SuNeyor • RLS: Georgia Registered Land SuNeyor • PE: Professional Engineer
Certifications: El: Engineering Intern • GISP: Geographic Information Systems Professional • CST: Certified SUNey Technician
Page 2
East Graves A venue Drainage Improvements
November 19,2015
5. Perform a limited survey of the existing East Graves Avenue storm sewer system (pipe diameters, invert elevations,
pipe materials, top of grate elevations, pipe lengths) between South Orange A venue and South Ada Avenue.
6. Perform boundary surveys for 350 and 360 South Orange Avenue and 370 East Rose Avenue.
7. Locate approximately 20 soil borings as established by the clients Geotechnical consultant.
8.
Prepare two (2) easement descriptions.
The final product will be two (2) certified prints, and an electronic file for your use.
TASK II- SCOPE OF WORK:
Subsurface Utility Designation and Verification to include the following:
1. Horizontally field mark (paint & flags) all public subsurface utility mains found excluding service lines, gravity
sewer lines and irrigation, within the project area described in Task I above.
2. Coordinate Sunshine 811 and utility locates to include supplemental calls to each locator to expedite the field
marking of each subsurface utility as required by law.
3.
Expose the subject utilities by using nondestructive vacuum excavation methods at approximately 20 specific
locations indicated on plan sheet provided or marked by client in the field.
4. Confirm/determine the vertical and horizontal position of the subject utilities and record the information, using the
locate marks provided by the utility owners and/or their representatives unless otherwise specifically requested by
client.
5. Any asphalt/concrete removed will be repaired using like materials.
6. Tie each test hole location to a minimum of three visible physical features to enable this data to be added to your
base map and also enable future recovery.
The final product will be a field drafted plan sheet or utility designation field sketches as well as test hole reports/sketches of
the project area reflecting all pertinent data for your use.
Terms and Conditions
It is understood that the construction contractor is responsible to abide by Sunshine 811, Florida State Statutes Chapter
556.106 and all applicable laws, and regulations that pertain to the services provided.
Pegasus Engineering, LLC will make available all plans and utility records that have been obtained for this site. However,
the information provided by Pegasus Engineering, LLC is also dependent upon a Sunshine 811 request for utility owners
and/or their representatives to mark their buried underground plant at the project site as required by Jaw. Southeastern
Surveying and Mapping Corporation (SSMC) has a right to rely on the accuracy of such plans and utility records and will
notify Pegasus Engineering, LLC if there are any patently or reasonably identifiable defects in the documents.
Pegasus Engineering, LLC is aware that due to the inherent uncertain nature of subsurface utilities, including but not limited
to deficient or misrepresentation of prints, SSMC cannot guarantee that all subsurface utility lines will be accounted for.
SSMC will ensure that all reasonable efforts are made to identify the location of said underground utilities and provide the
best available information within the project area with the use of Ground Penetrating Radar, Electronic Line Locating
t:\proposal\pegasus engineering, llcle. graves ave drainage improvements-city of orange_topo_utilities 11 - 19- IS.docx
Page 3
November 19,2015
Equipment and Vacuum Excavation methods, as needed. Additional research will only be conducted by SSMC if requested
in writing by Pegasus Engineering, LLC.
M.O.T. will be used only if absolutely necessary and these invoice charges will be an addition to the total per day rate and
reflected on our invoice to you.
In accordance with the Underground Facility Damage Prevention and Safety Act, the Design Engineer shall perfonn
sufficient Utility Coordination with the Utility providers in this location to affirm the information from SSMC's efforts and
confirm that no other subsurface utility is possibly undetected by these efforts.
SSMC will certify that the surface designation is within two (2) feet of the true underground position of the utility relative to
the mark as shown on the surface in accordance with the plans provided and the reasonable efforts conducted to locate the
utilities as outlined above.
SSMC shall not be held liable for any latent or unreasonably discoverable utilities in the project area. Furthermore in the
event of a claim regarding the services provided in the proposal, SSMC shall have liability for reasonable and necessary
defense costs to the extent caused by SSMC's negligence.
If SSMC is required to obtain permits to perform the service provided, these charges will also be additional and reflected on
our invoice to you.
Note: In the event that Test Holes require a depth greater than ten ( l 0) feet, or require a substantial amount of increased
effort (sleeving, shoring, de-watering, etc.), then said Test Holes may need to be negotiated separately on a case by case
basis if normal vacuum excavation practices do not allow said utilities to be exposed.
Note: All utility sizes given are outside diameter unless otherwise specified and are approximate only due to
uncontrollable field conditions that may be encountered during excavation.
Note: Any additional overlaying or restoration of pavement, other than the replacement of materials removed and cold
patched, will be the responsibility of Pegasus Engineering, LLC.
Our fee for this project will be as follows:
Task 1: Survey Services
$15,958.00
Task II: Utility Services
Subsurface Utility Designation
$11,490.00
Test Holes/Day Rate: (anticipate 20 Total)
$350.00 Dirt/Each (15)
$400.00 Asphalt/Concrete/Each (5)
$5,250.00
$2,000.00
Permitting: (If Required)
$91.00 per hour+ cost of permit
$331.00
Total anticipated fee
$35,029.00
We anticipate completion of the above described work within six (6) weeks after receipt of approved permit and written
notice to proceed. Payment is expected within thirty (30) days from date of invoice.
t:\proposal\pegasus e ngineering. llc\e. graves ave drainage improvements-city of orange_topo_utilities 11 -19- 15.docx
Page4
November 19,2015
We look forward to the opportunity to work with you on this project.
Sincerely,
James L. Petersen, PSM
Vice President/Project Manager
JLP:gac
t:\proposal\pegasus engineering, llc\e . graves ave drainage improvemems-city of orange_topo_utilities 11- 19- IS.docx
FEE QUOTATION PROPOSAL
Date:
Project Name:
Contract:
Thursday, November 19,2015
East Graves Avenue D rainage Improvements
Name of Firm:
UTILITY PROJECT
MANAGER /
SURVEYPSM
ACTIVITY
Man
Hrs
H & V Control and Topo Survey
Hrly Rate
Fee
TWO MAN
UTILITY CREW
Man
Hrs
Hrly
Rate
Fee
Southeastern Surveying and Mapping Corporatio n
TWO MAN
SURVEY CREW
UTILITY
COORDINATOR
Man
Hrs
Man
Hrs
2
118.00
236.00
19 1.00
0.00
79
2
118.00
236.00
19 1.00
0.00
3
11 8.00
354.00
191.00
0.00
9
118.00
0.00
19 1.00
0.00
5
3
11 8.00
354.00
118.00
0.00
Hrly
Rate
Fee
Hrly
Rate
Fee
CAD
TECHNICIAN
Man
Hrs
Hrly
Rate
Fee
118.00
9322.00
88.00
0.00
38
77.00 2926.00
118.00
0.00
88.00
0.00
6
77.00
462.00
11 8.00
1062.00
88.00
0.00
9
77.00
693.00
88.00
0.00
I
77.00
77.00
88.00
440.00
77.00
0.00
88.00
0.00
77.00
0.00
Easement Descriptions (2)
Boundary Surveys 350 & 360 S. Orange
and 370 E. Rose
Geotechnical Support (20)
Utility Designation
SUBTOTAL
10
11 80.00
56
11 8.00
590.00
191.00 10696.00
118.00
0.00
191.00
118.00
0.00
0.00
10696.00
56
NOT TO EXCEED FEE BREAKDOWN
Utility Project Manager I Survey PSM
Two Man Utility Crew
Two Man Survey Crew
Utility Coordinator
CAD Technician
Vacuum Excavation/Per Hole Single Test Hole
Single Test Hole -Asphalt/Concrete
Test Holes-Dirt (2- 19)
Test Holes-Concrete/Asphalt (2- 19)
Additional Test Holes-Dirt (20-50)
Additional Test Holes-Asphalt/Concrete (20-SO)
$
$
$
$
$
@
@
15
5
@
@
@
@
Additional Test Holes-Dirt (5 1- 100)
@
Additional Test Hole-Asphalt/Concrete (S 1- 100)
@
@
101 or more Test Holes-Dirt
I0 I or more Test Holes-Asphalt/Concrete
G PR Bor e Route
NOT TO EXCEED FEE TOTAL
10974.00
93
@
@
$4 10.00
$5 10.00
$350.00
$400.00
$320.00
$360.00
$275.00
$320.00
$245.00
$280.00
$ 500.00
each
each
each
each
each
each
each
each
each
each
each
$
$
$
$
$
$
$
$
$
$
$
$
5
5
1,180.000
10,696.000
10,974.000
440.000
4,158.000
5,250.00
2,000.00
34,698.00
440.00
54
4 158.00
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EXHIBIT
1
&eotecbnical
and
Enulronmental
consonants. Inc.
,At the very fo undation of our community
October 16, 2015
Revised November 18, 2015
Winter Springs, Fl 32708
Attention:
David Hamstra, P.E., CFM
Subject:
Proposal for Geotechnical Engineering Investigation
Orange City, Florida
GEC Proposal No. 8428G
Dear Mr. Hamstra:
Geotechnical and Environmental Consultants, Inc. (GEC) is pleased to provide this proposal for
the above-referenced project. This proposal is based on information provided by you and the
plans for the proposed East Graves Avenue drainage improvements project. The purpose of
this investigation will be to explore soil and groundwater conditions at the site and to use the
information obtained to provide geotechnical engineering recommendations for site
preparation and design of the storm sewer systems and the drainage structure foundations, as
well as the stormwater pond. This proposal presents our understanding of the project, our
scope of services and a cost and schedule for providing those services.
Site location and Project Description
The site is located in Orange City predominantly along East Graves Avenue. The project also
includes portions of N. and S. Holly Ave ., N. Oak Ave., Firemans Alley, E. Rose Ave. and S.
Orange Ave. These streets currently have no stormwater management infrastructure, with the
exception of a portion of N. Holley Ave. that has a few flat grate inlets and a portion of S.
Orange Ave with a couple of inlets. A proposed pond will occupy the lots of 350 and 360 S.
Orange Ave. which currently have single story houses on them. A second proposed pond will
occupy lot 370 E Rose Ave.
919 Lalle Baldwin Lane. Orlando. FL1281•
P: 407/ 898-1818 F: •07/ 898-1837
www.a- e- c.com
IFFICEIIN DILAllO ANIIIIIIMMEE
Proposed improvements include approximately 5,750 linear feet of stormwater pipe and
numerous structures with depths ranging from 4.5 feet to 15.7 feet in depth below the existing
ground surface. The proposed water quality ponds are approximately 1.1 acres and 0.3 acres in
size.
Our recommended scope of services includes the following:
•
Stake boring locations at the site.
•
Clear utilities at the boring locations.
•
Mobilize truck mounted drilling equipment and personnel to the site.
•
Perform 3 Standard Penetration Test (SPT) borings to a depth of 30 feet and 1 SPT boring to
a depth of 20 feet for the stormwater structures. The 20 feet deep SPT boring is also
intended to provide data for the pond at 370 Rose Avenue.
•
Perform 11 auger borings to a depth of 10 feet and 2 auger borings to a depth of 20 feet for
stormwater piping.
•
Perform 3 auger borings to a depth of 20 feet for the water quality ponds.
•
Perform routine laboratory soil classification tests to aid in visual soil classification .
•
Issue a geotechnical engineering report, signed and sealed by a geotechnical engineer
licensed in Florida. The report will include the results of our field investigation, laboratory
tests and recommendations for design and construction of the stormwater structure
foundations, stormwater pipes and water quality pond .
Estimated Fee and Schedule
Our estimate to provide the described scope of services is a Not-To-Exceed Fee of $10,500.00.
Attached you will find a breakdown of our fees. This fee includes 3 copies of our report sent via
first class mail as well as an electronic copy emailed to you.
Our schedule to complete the described work will be about 4 weeks. If requested, advanced
verbal recommendations can be provided shortly after the field work is completed.
2
You may confirm your authorization to proceed by completing the attached Proposal
Acceptance Sheet and returning a copy to us.
Limitations
This proposal is subject to the following limitations:
1) The site will be accessible to the drilling equipment assumed above . If other types of
drilling equipment become necessary due to site and/or weather conditions,
appropriate adjustments to the actual fees will be necessary. No soil borings will be
conducted in any surface water bodies on the site. Our scope will be limited to only
areas accessible to either truck or all-terrain (mudbug) drilling equipment.
2) Undisturbed samples and consolidation tests are not included.
3) We assume no responsibility to damage to underground utilities and/or structures that
are not located by the owner or through Sunshine State One-Call.
4) This proposed exploration is a relatively shallow exploration and is not intended to be
an evaluation for sinkhole potential.
5) This fee proposal will remain in effect for 90 days. If you require more than 90 days to
authorize us to proceed, we request that we be allowed to review our proposal to adjust
our cost estimate, if necessary.
Closure
GEC appreciates the opportunity to work with you on this project. If you have any questions
regarding this proposal, or if we can be of further assistance, please contact the undersigned.
Very truly yours,
GEOTECHNICAL AND ENVIRONMENTAL CONSULTANTS, INC.
~&---
v~
Ryan J. Petersen
Engineering Intern
c.
~
Daniel C. Stanfill, P.E.
Senior Project Manager
RJP/DCS/dbj
3
Attachment 1
Estimated Scope of Services and Cost
Volusia County, Florida
Description of Work
Field Services
Mobilization of Truck Mount
Drill and Crew
Boring Layout, Site Recon, Utility Clearance
(Engineering Technician)
Standard Penetration Test Borings
(1 @ 20', 3 @ 30')
Auger Borings
(11@ 10', 5 @ 20)
Drill Rig and Crew (Mud disposal and Clean up)
Laboratory Testing
Percent Fines
Organic Content
Atterberg Limits
Natural Moisture Content
Engineering Analysis & Report
Senior Engineer
Project Engineer
CADD Draftsman
Secretary
Quantity
Units
1
Is
$500.00
$500.00
8
hr
$60.00
$480.00
110
ft
$15.00
$1,650.00
210
3
ft
hr
$11.50
$200.00
Field Subtotal
$2,415.00
$600.00
12
3
3
6
7
16
8
4
$40.00
ea
ea
$50.00
ea
$95.00
ea
$15.00
Laboratory Subtotal
$5,645.00
$480.00
$150.00
$285 .00
$90.00
$1,005.00
hr
$150.00
hr
$120.00
hr
$80.00
hr
$60 .00
Engineering Subtotal
$1,050.00
$1,920.00
$640.00
$240.00
$3,850.00
NOT-TO-EXCEED FEE
$10,500.00
PROPOSAL ACCEPTANCE SHEET
GEOTECHNICAL ENGINEERING SERVICES
11 llw
1 ,.,.,
fou,dtlllutl uf o.•r ront,,,,.,,_..
Proposal No.:
Project Name:
Project Location:
Type of Services:
8428G
Proposal Date:
November 18, 2015
___:O_r..cla_n_d...:.o-', -_FI..co_ri..;.d_a_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __
Lump Sum Exceed Fee : $10,500.00
Both parties warrant and represent that they have full authority to execute this agreement. Both parties have accepted the terms and conditions
of this Agreement as presented in the Proposal and on both sides of this Proposal Acceptance Sheet.
Accepted this _ _ _ day of _ __ _ ____, 2015
Geotechnical and Environmental Consultants, Inc. (GEC)
/:)
__::;._,.f-~--~
----------
By:_ _ _ _ _
~re
Client
By:_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __
Signature
Gary L. Kuhns. P.E.
Printed Name
Printed Name
President
Title
Title
TERMS AND CONDITIONS
1.
PRIVITY: Client acknowledges that this agreement with GEC includes GEe's employees and agents and said employees and agents shall also considered in
privity of this agreement to the same extent as GEC and client.
2.
PAYMENT TERMS: Unless otherwise specified in the proposal, invoice payments are due within 10 days of date of invoice. GEC reserves the right to stop
work on any project, when any invoice becomes past due, until Client's account is current. Past due invoices will be subject to a service charge of 1.5%
per month. Should it become necessary for GEC to retain the services of legal counsel or a collection agency to collect past due accounts, Client agrees to
bear all costs of collection, including but not limited to reasonable Attorney's Fees, Court Costs, Filing Fees, and agrees to a non-jury trial in Orange
County, Florida.
3.
OBLIGATION TO PAY: GEC will strive to perform services under this Agreement with ordinary professional skill and care. GEC does not guarantee
Governmental or Regulatory Agency approval of Client's project. Client's obligation to pay for GEC's services is in no way dependent upon Client's ability
to obtain financing, payment from third parties, approval of Government or Regulatory Agencies, or upon Client's successful completion of project.
4.
WARRANTY: GEC will strive to use that degree of care and skill ordinarily exercised under similar conditions by reputable members of our profession
practicing in the same locality at the same time under similar conditions. No other warranty, expressed or implied, is made or intended by our proposal
or by our oral or written reports.
5.
LIMITATION OF LIABILITY: GEC's liability for damages due to an error, omission, or other professional negligence will be limited to a sum not to exceed
$50,000 or our fee, whichever Is greater. In the event Client does not wish to limit our professional liability to this sum, GEC agrees to Increase this
limitation to a maximum of $500,000 upon receiving Client's written request and agreement by Client to pay additional consideration of 5% of our
total fee or $500.00 whichever is greater.
6.
INDEMNIFICATION: Client shall indemnify and hold GEC harmless for any losses or damages caused by the negligent acts of Client or other consultants
employed by Client. GEC shall indemnify and hold Client harmless for any losses or damages caused by the sole negligent acts of GEC, subject to the
limitations in paragraph 5.
7.
THIRD PARTY RELIANCE: The services under this agreement are being performed for the Client's exclusive use. GEC assumes no responsibility for third
party use of or reliance on GEC's findings, opinions, conclusions, or recommendations unless such use or reliance is authorized in writing by GEC.
8.
DISCLOSURES BY CLIENT: Client shall provide GEC all information that is known or suspected by Client which may be reasonably necessary for completion
of the services to be performed by GEC. Such information includes records of environmental assessment activities undertaken at the project site,
locations of buried utilities, and any hazardous substa nces known or suspected to exist on site or adjacent property prior to the commencement of
services on a project, or at anytime thereafter when new information becomes available to the Client, Client shall provide prompt, full and complete
disclosure to GEC of new information that could affect GEC's performance of its services or could pose potential hazardous conditions or risk to the health
or safety of GEC's employees, agents, and subcontractors.
GEC
11/18/15
Geotechnical Engineering Services
9.
RIGHT OF ENTRY: Client grants to GEC right of entry to the project site by GEC, its employees, agents, and subcontractors in order to perform the services
under this agreement. If Client does not own the project site, Client warrants and represents to GEC that Client has the authority and permission of the
owner and occupant of the project site to grant this right of entry to GEC.
Reasonable precautions shall be taken by GEC to minimize damage to the project site from GEC's activities and use of equipment. Client recognizes that
the performance of the services included in this agreement will cause alteration and damage to the site. Client accepts the fact that this is inherent in the
work and will not look to GEC for reimbursement or hold GEC liable or responsible for any alteration or damage required to perform our scope of work.
Should Client not be the owner of the property, then Client agrees to notify the owner of the aforementioned possibility of unavoidable alteration and
damage, and to indemnify and defend GEC against any claims by the owner or occupant which are related to such alteration or damage including
underground utilities and hazardous substances.
10. UNANTICIPATED HAZARDOUS CONDITIONS: Hazardous substances may exist at a site where there is no reason to believe that they could or should be
present. GEC and the Client agree that the discovery of unanticipated hazardous substances constitutes a changed condition and would require a
renegotiation of the scope of work or termination of services. GEC and Client also agree that the discovery of unanticipated hazardous substances may
make it necessary for GEC to take immediate measures to protect health and safety. GEC agrees to notify Client as soon as practicable should
unanticipated hazardous substances or suspected hazardous substances be encountered. Client encourages GEC to take any and all measures that, in
GEC's professional opinion, are justified to preserve and protect the health and safety of GEC's personnel and the public. Client agrees to compensate
GEC for the additional cost of such protective measures. In addition, Client waives any claim against GEC and agrees to defend, indemnify, and hold
harmless GEC from any claim or liability for injury or loss arising from GEC's discovery and handling of unanticipated hazardous substances.
11. HANDLING OF HAZARDOUS SAMPLES: In the event that obtained samples or materials contain, or are suspected to contain, hazardous substances or
hazardous waste as defined by federal, state, or local requirements, GEC will, after completion of testing, (1) return such samples and materials to the
Client or owner, or (2) using a hazardous waste or hazardous materials manifest signed by the Client, have such samples and materials transported to a
location selected by Client for final disposal. Client agrees to pay all costs associated with the storage, transport, and disposal of samples and materials.
Client shall assume all potential liability as generator of the waste, including liability under CERCLA for "arranging" for the disposition of the hazardous
substances.
12. CONFIDENTIALITY: Subject only to the exceptions set forth herein GEC agrees to maintain the confidentiality of all information collected in the
performance of the services. GEC shall release such inf ormation only to the Client or the Client's authorized representative, its employees and
subcontractors in the performance of their services, or to persons designated by the Client to receive such information. GEC shall instruct its employees
and subcontractors to maintain the confidentiality of the information. When required by law, rule, or canon of professional ethics, it shall be GEC's
responsibility to report certain findings to the appropriate regulatory agency. Client agrees to hold GEC harmless for any damages resulting from GEC's
disclosure which GEC believed to be required by law or canon of professional ethics.
13. TERMINATION : This agreement may be terminated by GEC or Client upon receipt of seven (7) days written notice. GEC shall be paid for services
rendered to the date of termination.
PURSUANT TO SECTION 558.0035 FLORIDA
STATUTES, GEC IS THE SOLE RESPONSIBLE PARTY FOR THE PROFESSIONAL SERVICES IT
AGREES TO PROVIDE UNDER THIS AGREEMENT. NO INDIVIDUAL PROFESSIONAL,
EMPLOYEE, AGENT, DIRECTOR, OFFICER OR PRINCIPAL MAY BE INDIVIDUALLY LIABLE
FOR NEGLIGENCE ARISING OUT OF THIS CONTRACT.
14. CORPORATE ENTITY: TheCiientacknowledgesthatGECisacorporationand
It is intended by the parties to this Agreement that GEC's services in connection with the project shall not subject GEC's individual employees, officers or
directors to any personal legal exposure for the risks associated with this project. The Client agrees that as its sole and exclusive remedy, any claim,
demand or suit shall be directed and/or asserted only against GEC, a Florida corporation, and not against any of GEC's employees, officers or directors.
15.
PRIORITY OVER FORM AGREEMENTS: Client agrees that these terms and conditions shall govern and supersede any form agreements signed by GEC
and/or Client such as Client Purchase Orders, Work Orders, etc., and that such forms may be issued by Client as a matter of convenience without altering
any of the terms or conditions herein.
16.
SURVIVAL: All provisions of this agreement for indemnity or allocation of responsibility or liability between Client and GEC shall survive the completion of
the services and the termination of this agreement.
17.
SEVERABILITY: In the event that any provision of this agreement is found to be unenforceable under law, the remaining provisions shall continue in full
force and effect.
18.
ASSIGNMENT: This agreement may not be assigned by either party without the prior permission of both.
19.
ENTIRE AGREEMENT: This Agreement, including referenced Proposal, represents the entire agreement and understanding between Parties. This
Agreement is to be Governed and Construed in accordance with the laws of the State of Florida, and the venue for any legal proceedings shall be Orange
County, Florida.
GEC
11/ 18/l S
ii
Geotechnical Engineering Services
&eorecbnlcal
and
~~~ Enulraomenlal
consunanls. Inc.
At the very foundation of our community
November 18, 2015
Winter Springs, Florida 32708
Attention:
Mr. David Hamstra, P.E.
Subject:
Proposal for Phase I Environmental Site Assessment
and Asbestos and Lead-based Paint Surveys
East Graves Avenue Drainage Improvements: South Orange Avenue and East Rose
Avenue Properties
Volusia County, Florida
GEC Proposal No. 8455E
Dear Mr. Hamstra:
Geotechnical and Environmental Consultants, Inc. (GEC) is pleased to provide this proposal to perform a
Phase I Environmental Site Assessment (Phase I ESA) for the above-referenced property. The purpose of
the environmental site assessment will be to provide a professional opinion regarding the possible
existence of Recognized Environmental Conditions (RECs) at the Subject Property at this time. This
proposal presents a brief description of the property, our proposed scope of work, and a schedule and
cost for the study.
Project Description
The site consists of three parcels at 350 and 360 South Orange Avenue, and 370 East Rose Avenue in
Orange City, Volusia County, Florida as described below :
Two parcels are located at 350 and 360 South Orange Avenue in Orange City, Volusia County, Florida.
They are located on the east side of South Orange Avenue and north of Lakeview Drive. These parcels
are occupied by single-family residences on 1-acre parcels. The attached Volusia County Property
Appraiser information identifies these sites as Parcels No. 11-18-30-08-28-0033 and 0034. The City of
Orange City has proposed to demolish the two residences on-site.
The third parcel is located at 370 East Rose Avenue in Orange City, Volusia County, Florida. It is located
south of East Rose Avenue and east of South Oak Avenue. This parcel is a 1-acre vacant lot. The
ftiiChiDIR Auenue. Suite D. KISSimmee, fl 30U-1913
r: eo11aa-m2 F: 487/112-2112
2~10
www.a-e-c.eem
attached Volusia County Property Appraiser information identifies this site as Parcel No. 11-18-30-0827-0030.
Phase I Environmental Site Assessment
The purpose of the Phase I ESA will be to provide professional opinions regarding the possibility of the
presence of RECs at the Subject Property. The Phase I ESA will be performed in accordance with ASTM E
1527-13 guidelines. Please note that surveys for wetlands, threatened and endangered species,
asbestos-containing building materials, radon, lead-based paint, lead in drinking water, regulatory
compliance, cultural and historic resources, industrial hygiene, health and safety, ecological resources,
indoor air quality, biological agents and toxic mold are not included within the scope of the Phase I ESA.
The following sections provide specific details of the major portions of the Phase I ESA data collection
and reporting process.
Task 1.1 - Records Review
This portion of the scope of work serves to identify information readily available in the records of past or
present activities on the sites, or in the vicinity of the sites, that may have resulted in RECs in accordance
with Section 8.0 ofthe ASTM E 1527-13 standard . Activities conducted by GEC during this portion of the
project include but are not limited to the following:
•
Review of readily available historical use information including aerial photographs, city
directories, fire insurance maps, USGS topographic maps, and property tax files.
Other
historical sources may also be reviewed including miscellaneous maps, newspaper archives,
internet sites, community organizations, local libraries, historical societies, current owners or
occupants of neighboring properties, or records in the files and/or personal knowledge of the
property owners and/or occupants.
•
Review of readily available physical setting information including USGS Quadrangle maps.
Discretionary sources (groundwater maps, bedrock geology maps, surficial geology maps, soil
maps) may also be reviewed.
•
Review readily available previous geotechnical or environmental reports of the subject sites
which may be in your possession or available from other sources.
•
Review of readily available regulatory agency (USEPA, FDEP, County, etc.) documents and
reports to ascertain whether any information has been recorded in their files concerning
contamination on-site, or in the immediate vicinity of the site, and whether or not known
hazardous waste generators are located in the vicinity of the site utilizing the standard
environmental record sources and approximate minimum search distances defined in the
ASTM E 1527-13 standard.
2
Proposal for Phose I Environmental Site Assessment
South Orange Avenue and East Rose Avenue, Orange City
Land Title Records, Lien Records, Activity and Use Limitations (AULs)
The ASTM E 1527-13 standard identifies specific requirements of the User of this Phase I ESA. Several of
these requirements are related to review of title records and environmental lien records. The remaining
requirements will be addressed in our interview portion of the Phase I ESA. The following statement is
provided in Section 6.0 ofthe ASTM E 1527-13 standard:
"Unless added by a change in the scope of work to be performed by the environmental professional, this
practice does not impose on the environmental professional the responsibility to undertake a review of
recorded land title records and judicial records for environmental liens or activity and use limitations.
The user should either {1} engage a title company or title professional to undertake a review of
reasonably ascertainable recorded land title records and lien records for environmental liens or activity
and use limitations currently recorded against or relating to the property, or (2) negotiate such an
engagement of a title company or title professional as an addition to the scope of work to be performed
by the environmental professional."
Note that as indicated in the standard, failure to provide this information could result in a determination
that " all appropriate inquiry" is not complete.
GEC can obtain and review such records as an additional service, per the ASTM E 1527-13 standard.
Please indicate if GEC is to conduct this service by indicating so on the Purchase Order.
Task 1.2- Site Reconnaissance
A site reconnaissance is performed by a professional of GEC to look for visual evidence of RECs on and
adjacent to the Subject Property, as well as to further investigate any areas of concern disclosed by the
records review. The site reconnaissance will be conducted in accordance with Section 9.0 of the ASTM E
1527-13 standard and includes the following activities.
•
•
A visual and/or physical reconnaissance of the site and adjacent properties to identify
potential RECs in connection with the Subject Property.
Photograph the site to document site features and features of potential environmental
concern .
Additionally, we request that the site manager and, if possible, the current site owner be present on-site
at the time of our site reconnaissance to address specific questions regarding the previous or currently
operational history of the site.
3
Task 1.3 - Interviews
In accordance with Section 10.0 of the ASTM E 1527-13 standard, interviews must be conducted with
past and current site owners and occupants. Additionally, interviews must be conducted with persons
familiar with the on-site activities of each parcel, the Key Site Manager, if applicable. Interviews with
certain local and/or state government officials will be conducted in accordance with Section 11.0 of the
ASTM E 1527-13 standard.
GEC will be forwarding an interview questionnaire to certain individuals, including the User, as part of
the Phase I ESA data collection process. The questionnaire will include various standard questions, as
required by the ASTM E 1527-13 practice. However, follow up telephone interviews may be necessary
to inquire about site-specific information gathered as a result of the other data collection aspects of the
Phase I ESA (site reconnaissance and records reviews).
Task 1.4- Reporting and Recommendations
Upon completion of Tasks 1.1, 1.2, and 1.3, GEC will provide you with a verbal report of our findings and
conclusions. The evaluation of information and report preparation will be in accordance with Section
12.0 of the ASTM E 1527-13 standard. Written reports will subsequently be issued documenting our
findings and conclusions. GEC will provide two hardcopies of our written reports and one electronic
copy provided via electronic mail, unless otherwise directed prior to the submittal date. The reports will
address the following items :
•
Summary of any previous studies provided to us.
•
Documentation of investigation methods and results.
•
A professional opinion concerning the possible presence of RECs on-site.
•
The report will be certified for the following entities: Pegasus Engineering and the City of
Orange City.
We understand that you will be the ultimate recipient of our reports and we are not to distribute the
reports to any other party without prior approval. We have assumed that we will not be asked to
complete any special forms or use predetermined language in conclusions of our work.
Schedule and Cost
We are prepared to initiate the Phase I ESA activities upon receipt of an approved Proposal
Acceptance Sheet (attached). A written report will be provided within approximately three to four
weeks of receipt of the signed agreement.
GEC Proposal No. 84SSE
However, this schedule is dependent upon timely
4
receipt of information required to complete the assessment. We will contact you as soon as
possible if our report submission date will be delayed for this reaso n.
GEC will provide the Phase I Environmental Site Assessment for a Lump Sum Fee of $4,500.00. GEC
can include a title history and environmental lien record search for an additional fee of $700 per tax
ID parcel (see Task 1.1: Records Review of this proposal for more information regarding specified
User-responsibilities as required by the ASTM E 1527-13 standard). Our fee includes third party
reliance letters if such information is forwarded to us prior to the report submittal date. Reliance
letters requested after the report submittal date will be at an additional cost of $500 each .
Upon acceptance of this proposal, please forward current site owner information and property manager
contact information so that we may begin our data collection activities.
Additional Asbestos and Lead-based Paint Surveys
GEC has also obtained a quote to perform asbestos and lead-based paint surveys within the two
residences due to their age of construction being 1977 and 1978, prior to asbestos use being
discontinued. If desired, the asbestos and lead based paint surveys will include both residences for a
Lump Sum Fee of $4,200.00.
Closure
GEC appreciates the opportunity to submit this proposal and we look forward to being of service on this
project. If you have any questions regarding this proposal, or if we can be of further assistance, please
contact us.
Very Truly Yours,
GEOTECHNICAL AND ENVIRONMENTAL CONSULTANTS, INC.
'l~
Richard P. McCormick, P.G.
Senior Geologist
Gary L. Kuhns, P.E.
President
RPM/ GLK/ dbj
5
...&••aal
PROPOSAL ACCEPTANCE SHEET
Enll'llmiJI
CIISIIIIIItS. lit
II 1/Jt• 1 ,.,
fou,.dt~tlun
PHASE I ENVIRONMENTAL SERVICES
uf utlr C'UI'JliiNIIIflll
Proposal No.: __::.84..c5:..:5:..:E:...___ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ Proposal Date:
Project Name:
November 18, 2015
EAST GRAVES AVENUE DRAINAGE IMPROVEMENTS: SOUTH ORANGE AVENUE AND EAST ROSE AVENUE PROPERTIES
Project Location :
_V~ol...;.u~si~a-'C"'o...;.u__
n""tyc:.'.;..F.;;.L_ _ _ __ _ _ _ _ __ __ __ __ _ _ _ _ __
Type of Services:
D
Phase 1ESA without Title/Lien Search : $4500.00
(please check one)
D
Phase 1 ESA with Title/lien Search: $ + $700.00 per tax 10 parcel
_ _ _ _ _ _ _ _ _ __ __ __ _
Both parties warrant and represent that they have full authority to execute this agreement. Both parties have accepted the terms and conditions of this
Agreement as presented in t he Proposal and on both sides of this Proposal Acceptance Sheet.
Accepted this _ _ _ day of - - - - - - ' 2015
Geotechnical and Environmental Consultants, Inc. (GEC)
./:)
_~F-A
_._~
-----------
~~ure
By:_ _ _ _
Client
By:_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __
Gary L. Kuhns. P.E.
Printed Name
Signature
Printed Name
President
Title
Title
TERMS AND CONDITIONS
1.
PRIVITY: Client acknowledges that this agreement with GEC includes GEC's employees and agents and said employees and agents shall also
considered in privity of this agreement to the same extent as GEC and client.
2.
PAYMENT TERMS: Unless otherwise specified in the proposal, invoice payments are due within 10 days of date of invoice. GEC reserves the
right to stop work on any project, when any invoice becomes past due, until Client's account is current. Past due invoices will be subject to a
service charge of 1.5% per month. Should it become necessary for GEC to retain the services of legal counsel or a collection agency to collect
past due accounts, Client agrees to bear all cost s of collection, including but not limited to reasonable Attorney's Fees, Court Costs, Filing Fees,
and agrees to a non-jury trial in Orange County, Florida.
3.
OBLIGATION TO PAY: GEC will strive to perform services under this Agreement with ordinary professional skill and care. GEC does not
guarantee Governmental or Regulatory Agency approval of Client's project. Client's obligation to pay for GEC's services is in no way dependent
upon Client's ability to obtain financing, payment from third parties, approval of Government or Regulatory Agencies, or upon Client's successful
completion of project.
4.
WARRANTY: GEC will strive to use that degree of care and skill ordinarily exercised under si milar conditions by reputable members of our
profession practicing in the same locality at the same time under similar conditions. No other warranty, express or implied, is made or intended
by our proposal or by our oral or written reports.
5.
LIMITATION OF LIABILITY: GEC's liability for damages due to an error, omission, or other professional negligence will be limited to a sum not
to exceed $50,000 or our fee, whichever is greater. In the event Client does not wish to limit our professional liability to this sum, GEC agrees
to increase this limitation to a maximum of $500,000 upon receiving Client's written request and agreement by Client to pay additional
consideration of 5% of our total fee or $500.00 whichever is greater.
6.
INDEMNIFICATION: Client shall indemnify and hold GEC harmless for any losses or damages caused by the negligent acts of Client or other
consultants employed by Client. GEC shall indemnify and hold Client harmless for any losses or damages caused by the sole negligent acts of
GEC, subject to the limitations in paragraph 5.
7.
THIRD PARTY RELIANCE : The services under this agreement are being performed for the Client's exclusive use. GEC assumes no responsibility
for third party use of or reliance on GEC's findings, opinions, conclusions, or recommendations unless such use or reliance is authorized in writing
by GEC.
8.
DISCLOSURES BY CLIENT: Client sha ll provide GEC all information that is known or suspected by Client which may be reasonably necessary for
completion of the services to be performed by GEC. Such information includes records of environmental assessment activities undertaken at the
project site, locations of buried utilities, and any hazardous substances known or suspected to exist on site or adjacent property prior to the
GEC
11/11/15
Phase I Environmental Services
commencement of services on a project, or at anytime thereafter when new information becomes available to the Client, Client shall provide
prompt, full and complete disclosure to GEC of new information that could affect GEC's performance of its services or could pose potential
hazardous conditions or risk to the health or safety of GEC's employees, agents, and subcontractors.
9.
RIGHT OF ENTRY: Client grants to GEC right of entry to the project site by GEC, its employees, agents, and subcontractors in order to perform the
services under this agreement. If Client does not own the project site, Client warrants and represents to GEC that Client has the authority and
permission of the owner and occupant of the project site to grant this right of entry to GEC.
Reasonable precautions shall be taken by GEC to minimize damage to the project site from GEC's activities and use of equipment. Client
recognizes that the performance of the services included in this agreement will cause alteration and damage to the site. Client accepts the fact
that this is inherent in the work and will not look to GEC for reimbursement or hold GEC liable or responsible for any alteration or damage
required to perform our scope of work. Should Client not be the owner of the property, then Client agrees to notify the owner of the
aforementioned possibility of unavoidable alteration and damage, and to indemnify and defend GEC against any claims by the owner or occupant
which are related to such alteration or damage including underground utilities and hazardous substances.
10. UNANTICIPATED HAZARDOUS CONDITIONS: Hazardous substances may exist at a site where there is no reason to believe that they could or
should be present. GEC and the Client agree that the discovery of unanticipated hazardous substances constitutes a changed condition and
would require a renegotiation of the scope of work or termination of services. GEC and Client also agree that the discovery of unanticipated
hazardous substances may make it necessary for GEC to take immediate measures to protect health and safety. GEC agrees to notify Client as
soon as practicable should unanticipated hazardous substances or suspected hazardous substances be encountered. Client encourages GEC to
take any and all measures that, in GEC's professional opinion, are justified to preserve and protect the health and safety of GEC's personnel and
the public. Client agrees to compensate GEC for the additional cost of such protective measures. In addition, Client waives any claim against GEC
and agrees to defend, indemnify, and hold harmless GEC from any claim or liability for injury or loss arising from GEC's discovery and handling of
unanticipated hazardous substances.
11. HANDLING OF HAZARDOUS SAMPLES: In the event that obtained samples or materials contain, or are suspected to contain, hazardous
substances or hazardous waste as defined by federal, state, or local requirements, GEC will, after completion of testing, (1) return such samples
and materials to the Client or owner, or (2) using a hazardous waste or hazardous materials manifest signed by the Client, have such samples and
materials transported to a location selected by Client for final disposal. Client agrees to pay all costs associated with the storage, transport, and
disposal of samples and materials. Client shall assume all potential liability as generator of the waste, including liability under CERClA for
" arranging" for the disposition of the hazardous substances.
12. CONFIDENTIALITY: Subject only to the exceptions set forth herein GEC agrees to maintain the confidentiality of all information collected in the
performance of the services. GEC shall release such information only to the Client or the Client's authorized representative, its employees and
subcontractors in the performance of their services, or to persons designated by the Client to receive such information. GEC shall instruct its
employees and subcontractors to maintain the confidentiality of the information. When required by law, rule, or canon of professional ethics, it
sha ll be GEC's responsibility to report certain findings to the appropriate regulatory agency. Client agrees to hold GEC harmless for any damages
resulting from GEC's disclosure which GEC believed to be required by law or canon of professional ethics.
13. TERMINATION: This agreement may be terminated by GEC or Client upon receipt of seven (7) days written notice. GEC shall be paid for services
rendered to the date of termination.
PURSUANT TO SECTION 558.0035
FLORIDA STATUTES, GEC IS THE SOLE RESPONSIBLE PARTY FOR THE PROFESSIONAL
SERVICES IT AGREES TO PROVIDE UNDER THIS AGREEMENT. NO INDIVIDUAL
PROFESSIONAL, EMPLOYEE, AGENT, DIRECTOR, OFFICER OR PRINCIPAL MAY BE
INDIVIDUALLY LIABLE FOR NEGLIGENCE ARISING OUT OF THIS CONTRACT. It is intended by the
14. CORPORATE ENTITY:
The Client acknowledges that GEC is a corporation and
parties to this Agreement that GEC's services in connection with the project shall not subject GEC's individual employees, officers or directors to
any personal legal exposure for the risks associated with this project. The Client agrees that as its sole and exclusive remedy, any claim, demand
or suit shall be directed and/or asserted only against GEC, a Florida corporation, and not against any of GEC's employees, officers or directors.
15. PRIORITY OVER FORM AGREEMENTS: Cl ient agrees that these terms and conditions shall govern and supersede any form agreements signed by
GEC and/or Client such as Client Purchase Orders, Work Orders, etc., and that such forms may be issued by Client as a matter of convenience
without altering any of the terms or conditions herein.
16. SURVIVAL: All provisions of this agreement for indemnity or allocation of responsibility or liability between Client and GEC shall survive the
completion of the services and the termination of this agreement.
17. SEVERABILITY: In the event that any provision of this agreement is found to be unenforceable under law, the remaining provisions shall continue
in full force and effect.
18. ASSIGNMENT: This agreement may not be assigned by either party without the prior permission of both.
19. ENTIRE AGREEMENT: This Agreement, including referenced Proposal, represents the entire agreement and understanding between Parties. This
Agreement is to be Governed and Construed in accordance with the laws of the State of Florida, and the venue for any legal proceedings shall be
Orange County, Florida.
GEC
ll/18/15
II
Phase I Environmental Services
Volusia County Property Appraiser's Office: Parcel Information
Volusia County
Mor&:an B. Gilreetb Jr.
Property Appraiser
Home
Home
&.arch
Sea<ch Choices
I Downloads
!
I
Exemption•
Search By Parcel Number
Parcel Information: 8011-08-27.0030
I
Agriculture
!
Page 1 of2
M.A., A.$.A., C.F.A.
I I T~~ I
M8ps
Lk*o
I
c-.a
I
Property Information
2016 Working Tu Roll
L8St Updated: 11·15·2015
Owner Name and Address
Alternate Key
2375191
Parcel Sbltus
8011..()8.27-()030
Short ParceiiD
Mill Group
Full Parcel ID
11-18-30..()8.27-0030
2015 Final Mill Rate
Created Date
18 DEC 1981
Property Class
oo Vacant Residential
Ownership Type
GREGORY ROBERT B & GLORIA J
OWner Name
OWner Name/Addreu 1
205 S SPARKMAN AVE
OWner Address 2
OwnerAddreaa3
ORANGE CITY FL
Owner Zip/Postal Code
32763
SltuaAddreas
370 E ROSE AV ORANGE CITY 32763
Active Parcel (Real Estate)
014 Orange City
23.92010
Ownership Percent
100
Legal Description
LOT 3 & N 135FT OF W 100FT OF E220 FT OF LOT 9 BLK 27 ORANGE CITY MB 3 PG 86 PER OR 5456 PG 3384 PER OR 5971 PG 3867
Sales History
Qualified
Unqualified
Qualified Sale
Qualified Sale
Sale
Sale
Date
Instrument
5971 3867 12/2006 warranty Deed
5456 3384 1212004 warranty Deed
Book Page
Sale
Price
90,000
27,000
Improved
No
No
History of Values
Year
2015
2014
Land
Bldg(s)
12,739
18,732
Mise.
lmpr.
0
0
0
0
Just
Value
12,739
18,732
School
Assessed
12,739
18,732
Non-School
Assessed
12,739
14,104
School
Exemption
0
0
School
Taxable
12,739
18,732
Non-School
Exemption
0
0
Non-School
Tauble
12,739
14,104
I Display Value History
Land Data
Land Use
Frontage
Depth
Type
0001 VAC PVO THRU .49 AC
100.0
135.0
0001 VAC PVD THRU .49 AC
50.0
150.0
Neighborhood 9837 0 C BLKS IN SEC 11 (8011-08
Code
No.
Unlta
100.00
50.00
Just
Unit
Rate
Depth Loe Shp Phy
Type
Value
FRONT FEET 85.00
99 100 100 100
8,379
FRONT FEET 85.01
103 100 100 100
4 ,360
Total Land Classified
0
Total Land Just
12,739
Parcel Notes (Click button below to display Parcel Notes)
I Display Notes I
Planning and Building
Permit
Permit
Date
Date
Number
Amount
Issued
Complete
026005048
675 04-05-2005
3,300 05-18·2005
04720505E
Construction
Description
Occupancy
Number
occupancy
Bldg
0
0
I Display Pennits
Total Values
Land Value
Building Value
Miscellaneous
Just Value
School Assessed
Non-School Assessed
Exemption Value
Additional Exemption Value
School Tauble
http :1/vcpa.vcgov .org/cgi -bin/search.cgi
12,739 New Construction Value
0 City Econ Dev/Historic
0
12,739 Previous Just Value
12,739 Previous School Assessed
12,739 Previous Non-School Assessed
0 Previous Exemption Value
0 Previous Additional Exemption Value
12,739 Previous School Tluble
0
0
12,739
12,739
12,739
0
0
12,739
11/18/201 5
Non.School Taxable
12,739 Previous Non.SChool Taxable
Page 2 of2
12,739
I Mapl l J PALMS j Map Koosk I
lolopi'T: YOUf bosic: pott>et
rocon:s seon:llln<:Uling lot dinenslons.
litALMS: Basic paroel rec:ord aearmes with enhanoecl fealures.
Mlp Ktoak: More adv.noed toots tor custom seardles on M..,.f'll layers lndudlng parcels.
http://vcpa.vcgov.org/cgi-bin/search.cgi
11/18/2015
Page 1 of2
.,- .1 ~
~ Volusta County
luSJa
County
FLORIDA
I
H-e
I
harm
llorpa a.~ Jr.
Property Appraiser
Downi<Mda
I
Eaempllons
I
I
Agriculture
M.A.. AA.A.. c.F.A.
Maps
Tangible
I
Llnb
I
Contact
Last Updated: 11·15·2015
Owner Name and Address
Alternate Key
Short Parcel to
Full PareeiiD
2375540
Parcel Status
8011~28.()()34
Min Group
2015 Final Mill Rata
cre•ed
Property Claa
Ownership Type
Owner Name
Owner Nllmi/Addi'MII 1
Owner Address 2
Owner Adtha 3
Situs Address
18 DEC 1981
01 Single Family
11· 18-3().()8-28-003-4
o••
Adlve Pan::et (Real Estate)
014 Orange City
23.92010
Ownership Percent
100
COWART EDNA M
360 S ORANGE AVE
ORANGE CITY FL
32763-5918
360 S ORANGE AV ORANGE CITY 32763
Legal Description
S 75FT OF N 150 FT OF S 3/5 OF LOT 3 BLK 28 ORANGE CITY MB 3 PG 86 PER OR 2430 PG 11411
Sales History
Book Page
sate
Sale
Date
Qualified
Unqualified
lnatrvment
2430 1149 0211983
2406 1516 11/1982
m 1 0610 09111181
1976 0264 06/1978
11158 0345 02/11178
Qull Claim Deed
Warranty Deed
Warranty Deed
Warranty Deed
Price
Yes
Yes
Yes
Yes
Yes
Unqualified Sale
Unqualified Sale
QuaiWied Sale
Oualifoed Sale
Qualified Sale
~Deed
sate
Improved
100
100
25,000
22,000
2,500
Hlatory of Values
Year
2015
2014
Land
7,003
10,487
Bklg(s)
Mi.e.
lmpr.
53,938
107
-43,131
830
Just
Value
81 ,048
54,448
School
Assn sed
48,751
<t8,384
Non-School
"''"*
48,751
48,364
School
Exemption
25,000
25,000
School
Non-School
Exemption
Taxable
Non-School
Taxable
23,751
0
0
23,751
23,384
23,364
I Display Value Himy I
Land Data
Land Use
Frontege
Type
0105 IMP PVO .5 · .99 AC
76.0
NeighbOrhoOd 9837 0 C BLKS IN SEC 11 (801 Hl8
Code
Depth
No.
UnitS
300.0
75.00
Unit
Type
FRONT FEET
R•e
85.00
Depth
Loc
Shp
Phy
110 100 100
Tot.l Land Just
100
Just
Vlh,.
7,003
0
7,003
Building Characteristics
Building Number: 23989 (Building 1 of 1)
Bldg.
Improvement
Base
Year
Built
Type
No.
Perimeter
Single Family
100 1978
23999
HIP
Roof Type
Floors
Roof Cover
ASPHALT SHINGL
Wall Type
He.,Type1
Forced Ducted
HN1 Sour~:e1
HeltType2
Heet Source2
Foundation
Concrete Slab
Y - Remodeled
Section
Area Type
Number
001 Res BASE Area (BAS)
002 Unfll'liShed Enclosed Porch (UEP)
004 Porch. Open Finished (FOP)
Quellty
Grede
300
Combine FlOor
Olywall
Electricity
Exterior Well Type
CONC OR CINDER BLOCK
Noo-Applicable
Non-Applicable
http://vcpa.vcgov .org/cgi -bin/search.cgi
Architecture
Number
Stories
1.0
1.0
1.0
1.0
Phys.
o.pr.
26%
Bedrooms
X Fixture Beth
2 Fhcture Bath
3 Fixture S..h
Fireplaces
r
Attl~:
Built
Finish
1978
N
1999
N
1994
N
1978
N
v..
3
0
0
1
0
Bsmt
Area
0%
0%
0%
0%
Func.
Loc.
Obs.
Obs.
0%
0%
4 Fixture Bath
5 Fixture Bath
6 Fixture Bath
1 Fixture Bath
Next
Review
2999
0
0
0
0
Yes
A/C
Bsmt
Finish
0%
0%
Oo/o
Oo/o
Floor
Area
962 Sq. Feel
96 Sq. Feel
286Sq. Feet
33 Sq Feet
11 /1 7/2015
Page 2 of2
12'
..
8'
11'
20'
tr
1f'
..,.,-
-
..__
FOP I
_,.....,33,11C'"""' "-"="""'-' 3'
Mlscellane.o us Improvements
Improvement Type
RSHSHEDRES
Number of Units
Unit Type
120 SF
Life
20
Year In
1995
Grade
Leng1h
Width
10
12
Depr. Value
107
Permit
Number
1685
2432
Permit
Date
Date
Construction
Deecriptlon
Amount
Issued
Complete
24,000 09-21-1994
ADOITIONSIALTERATION
250 07-01-1987 02-01-1989 CLOSE IN CARPORT RLR
Occupancy
Number
Occupancy
Bldg
1
0
Total Values
Land Value
Building Value
Miscellaneous
Just Value
SchooiAssnsed
Non-School Aasesaed
Exemption Value
Additional E~temptlon Value
Sctlool Tuable
Non-School Taxable
7.003New Construction Value
53,938 City Econ Dev/Hiatorlc
107
48,751 Previous School Assessed
48,751 Previous Non-&:hool Assessed
25,000 Previous Exemption Value
o PreviOus Additional ExemptiOn Value
23,751 PreviOus School Taxable
23,751 Prevlour; Non-School Taxable
0
0
61 ,048
48.751
48,751
25,000
0
23,751
23,751
l MapiT I PALMS I Map Kiolk I
http://vcpa.vcgov.org/cgi-binlsearch.cgi
11/ 17/2015
Volusia County Property Apprctiser's Office: Parcel Information
..-I/_
~ Volus1a County
Home
Home
I
I
horch
Seardl Choico•
Morpa I . ltlreattl Jr.
Property Appraiser
\blusta
County
fLOIIIDA
Oownlooda
I
E•emptiom
Se8fc:tl By P orc:el Number
PorullnlormoUon: 1011..01·28..0033
I
Agriculture
I
Page 1 of2
•..a..~cs.A.
llap•
Taogible
I
limo
I
Contocl
Property lnfonnllion
'·• 1 """;; • ~' ""'"
List
Upclot~;
11·15·2015
~rNameandAdd~
Alternate Key
Short ParceiiD
Full ParceiiD
Created Olte
Property Cl8$1
Own-hlp Type
Owner Name
Owner NtmiiAddrne 1
Owner Address 2
Owner Addreea 3
Situs Address
2375531
8011..06-28-0033
11-18·30..06-28..()()33
18 DEC 1981
01 Single Family
Actlve Parcel (Real Estate)
014 Orange City
23.92010
Perce! SlltUS
Min Group
2015 Final Mill Rite
Owner.hlp Percent
100
STAFFORD VERNON N & MARYANN
350 S ORANGE AVE
ORANGE CITY FL
32763·5918
350 S ORANGE AV ORANGE CITY 32763
Legal Description
N 75 FT OF S 315 OF LOT 3 BLK 28 ORANGE CITY PER OR 3927 PG 0514
Salee History
Book Page
3927
3378
3372
3139
3085
0514
0527
1743
0633
0193
Quellfled
Unquelifled
S.le
Sele
Olte
Instrument
05/1994 Warranty Deed
10/1989 Quit Claim Deed
1011089 Quit Clain Deed
0511988 warranty Deed
1211987 Qutl Claim Deed
Sale
Price
42,1100
100
100
32.500
Improved
Yes
Yes
Yes
Yes
Yes
Qualified Sale
Unqualified Sale
Unqualifted Sale
Qualified Sale
Unqualified Sale
22.000
History of Values
Veer
2015
2014
Land
7,003
10,487
81dg(s)
44,989
36,030
I !Mplay Value Hrslory
Mile.
trnpr.
0
0
Just
Velue
51,992
46.517
School
Asseeaed
41 ,611
41 ,281
Non-School
Assetsed
41 ,811
41 ,281
School
Exempti011
25.000
25,000
School
TllUible
16,611
16,281
Non.School
Exemption
0
0
Non.School
Taxeble
16,611
16,281
j
Land Data
Land Use
Depth
Frontage
Type
0105 IMP PVO .5 - .99 AC
75.0
300.0
Neighborhood 9837 0 C BLKS IN SEC 11 (8011..()8
Code
No.
Units
75.00
Unlt
Type
FRONT FEET
Rate
85.00
Depth
Loc
Shp
110 100 100
Total Land Just
Just
Velue
100
7,003
Phy
0
7,003
Building Characteristics
Building Number: 23998 (Building 1 of 1)
Qulllty
Bldg.
Improvement
Blse
Year
Architecture
Type
Perimeter
Built
Grade
No.
11177
Single Family
126
300
23008
Combine Floor
8edrooma
Roof Type
GABLE
Floor.
X Fixture 81th
Roof Cover
ASPHALT SHINGL
Will Type
DIYWclli
Forced Oucted
Hellt Source1
ElectriCity
2 Fixture 81th
Helt Type1
3 Fixture Seth
Heat Sourc:e2
HeltType2
Fireplaces
Concrete Slab
Year Remodeled
Foundlltlon
Number Yeer
Attic
Section
Anti Type
Exterior Wall Type
Stories
Built
Finish
Numbsr
1.0 1sn
N
1.0 19n
N
002 PatiO (PTO)
Non-Applicable
N
003 Finished Utility ( FST)
Non-Applicable
1.0 19n
1.0 1977
N
004 Unfinished Garage (UGR)
Non-Applicable
1.0 1977
N
005 Porch. Open Fimshed (FOP)
Non-Applicable
http://vcpa.vcgov .org/cgi-binlsearcb.cgi
Phys.
Oepr.
27%
3
0
0
0
Bsmt
Aree
0%
O'lb
0'.4
0%
0%
Loc.
Fune.
Next
Obs.
Obs.
Review
0%
0%
2999
4 Fixture Beth
0
5 Fixture Bath
0
6 Fixture Bath
0
7 Fixture Beth
0
AIC
Yes
8smt
Floor
Finish
Area
0%
962 Sq. Feel
0%
96 Sq. Feet
0%
88 Sq Feet
0%
198 Sq. Feet
0%
42Sq. Feet
11117/2015
Page 2 of2
Permit
Number
Permit
Amount
Date
Issued
Date
Complete
Construction
DescriptiOI'I
Occup8ney
Number
Occupancy
Bldg
Total Values
7,003 New ConstructiOI'I Value
'14,989 City Econ Dev/HI&torlc
0
411 ,611 Previous School AUHI.cl
41,611 PrevioUs Non.SchooiAiseseed
25,000 Prevloua Exemption Value
o Previous Additional Exempti011 Value
16,611 Previous School Taxable
16,611 Previous Non.School Taxable
Land Value
Building Value
Miscellaneous
Just Value
School Assessed
NOI'I-School Assessed
Exemption Value
Additional Exemption Value
School Texable
• N011.School Taxable
J
MapiT
J
PALMS
J
Map Kiosk
0
0
61,992
41,611
41.611
25.000
0
16,611
16,611
j
MNn: Ytl4Jf basic pact:ti rtco.U .search ncltdlllg IX climensions
PALMS: Basic Plrw! ~ ua~ wlh ehhanc::ed futures.
Mlp Kkrlk: ~
.,....netel lOOk 1or c.'U5tom *"rebe' Ott M~fll ilyets i1etucfing ptt"Caals
http ://vcpa.vcgov.org/cgi-binlsearch.cgi
11/17/2015
EAST GRAVES AVENUE
EXHIBIT "E"
SUPPORTING DOCUMENTATION
0
CONCEPTUAL COST ESTIMATE
0 DESIGN TICKETS
- -
~----
------
--
- - -
-~
CITY OF ORANGE CITY SWMMP
GRAVES AVENUE AREA DRAINAGE IMPROVEMENTS
ORANGE CITY, FLORIDA
ENGINEER'S CONCEPTUAL COST ESTIMATE
BID
ITEM
NO.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
FOOT
ITEM
NO.
101-1
101-2
102-2
104-4
110-1-1
120-9
160-4
285-706
327-70-6
334-1-13
400-15
425-1-311
425-1 -351
425-1-361
425-1-521
425- 1-541
425- 1-543
425-1-549
425- 1-711
425-2-41
430-175-118
430-175-124
430-175-130
430-1 75-136
430-175-142
430-175-148
430-175-154
430-1 75-160
430-982- 138
430-982-143
520-1-10
ITEM DESCRIPTION
Mobilization/Demobilization (5% of items below)
Survey, Layout and Certified As-Built
Maintenance of Traffic
Prevention, Control and Abatement of Erosion and Water Pollution
Clearing and Grubbing
Excavation, Embankment and Grading
Type B Stabilization (12")
Optional Base, Base Group 6
Mill Existing Asphalt Pavement (1-1/2" Average Depth)
Superpave Asphaltic Concrete Pavement (1-1/2")( 165 LB/SY)
Class I Concrete (Miscellaneous)
Inlets (Curb Type P-1)(=<10')
Inlets (Curb Type P-5)(=<10')
Inlets (Curb Type P-6)(-<10')
Inlets (DT Bot Type C)(-<10')
Inlets (DT Bot Type D)(=<10')
Inlets (DT Bot Type D)(J-Bot)(-<1 0')
Inlets (DT Bot TypeD Modify)(=<10')
Inlets (Gutter Type V)(-<10')
Manholes, P-7, <10'
Concrete Pipe Culvert (SS)(Ciass 111)(18")
Concrete Pipe Culvert (SS)(Ciass 111 )(24")
Concrete PiJ>e Culvert (SS)(Ciass 111)(30")
Concrete Pipe Culvert(SSJ(Ciass 1111(60'1
Mitered End Section (36" Round) with Grates
Mitered End Section (60" Round) with Grates
Concrete Curb and Gl!tt~ "J"ype f ___
QTY.
UNIT
1
1
1
1
1
1
5,038
4,038
2,560
454
3
1
2
1
2
2
18
1
3
1
99
500
303
750
603
1,220
215
480
1
1
200
LS
LS
LS
LS
LS
LS
SY
SY
SY
TN
CY
EA
EA
EA
EA
EA
EA
EA
EA
EA
LF
LF
LF
LF
LF
LF
LF
LF
EA
EA
LF
UNIT PRICE
$76,156
$50,000
$25,000
$25,000
$75,000
$96,000
$7
$40
$3
$110
$250
$3,500
$3,500
$3,500
$3,250
$3,500
$4,500
$2,500
$3,500
$3,500
$75
$90
$125
$140
$155
$165
$195
$225
$1,500
$2,500
$25
TOTAL PRICE
$76,156
$50,000
$25,000
$25,000
$75,000
$96,000
$35,266
$161,520
$7,680
$49,940
$750
$3,500
$7,000
$3,500
$6,500
$7,000
$81,000
$2,500
$10,500
$3,500
$7,425
$45,000
$37,875
$105,000
$93,465
$201,300
$41,925
$108,000
$1 ,500
$2,500
$5,000
I
CITY OF ORANGE CITY SWMMP
GRAVES AVENUE A REA DRAINAGE IMPROVEMENTS
ORANGE CITY, FLORIDA
ENGINEER'S CONCEPTUAL COST ESTIMATE
BID
ITEM
NO.
FOOT
ITEM
NO.
ITEM DESCRIPTION
520-1-11
Concrete Curb and Gutter, Drop
520-2
Concrete Valley Gutter
522-1
Concrete Sidewalk, 4" Thick
522-2
Concrete Sidewalk, 6" Thick
530-3-4
Rubble Riprap, Furnish and Install, Ditch Lining
530-74
Bedding Stone
550-10 221 Fencing, Type B, 5.1-6.0, wNinyl Coating
550-60-222 Fence Gate, Type B, Double 6.1-12.0' Opening
Performance Turf, Sod (Match Existing)
570-1-2
711-11-123 Thermoplastic, Standard, White, Solid, 12"
711-1 1-125 Thermoplastic, Standard, White, Solid, 24"
Utility Adj ustments
--SUB-TOTAL CONSTRUCTION COST
Contingencies (20%)
TOTAL CONSTRUCTION COST
Final Design Services (15%)
Estimated Property Acquisition Costs (Parcel801108280033) Per Volusia County PA
Estimated Property Acquisition Costs (Parcel8011 08280034) per Volusia County PA
32
33
34
35
36
37
38
39
40
41
42
43
QTY.
UNIT
201
62
930
649
81
136
900
2
11,054
100
58
1
LF
LF
SY
SY
TN
TN
LF
EA
SY
LF
LF
LS
TOTAL PROJECT COSTS
UNIT PRICE
$30
$30
$25
$35
$125
$75
$25
$1,000
$3
$3
$5
$90,550
TOTAL PRICE
$6,030
$1,860
$23,250
$22, 715
$10,125
$10,200
$22,500
$2,000
$33,162
$300
$290
$90,550
$1,599,284
$319,85
$1,919, 141
$287,871
$52,00C
$61,00C
$2,320,01;.~
IRTH One Call
Page I of2
DESIGN TICKET
Ticket : 271512087 Rev:OOO Taken: 09/28/15 16:38ET
State: FL Cnty: VOLUSIA GeoPlace: ORANGE CITY
CallerPlace: ORANGE CITY
Subdivision:
Address
Street
E GRAVES AVE
Cross 1
N HOLLY AVE
Within 1/4 mile: Y
Cross 2 : N ORANGE AVE
Locat: LOCATE ON BOTH SIDES OF THE STREET
Remarks : GRAVES AVENUE DRAINAGE IMPROVEMENTS (ORC-22007)
GRAVES AVENUE BETWEEN HOLLY AVENUE AND ORANGE AVENUE
IN RESPONSE TO RECEIPT OF A DESIGN TICKET, SSOCOF PROVIDES THE ORIGINATOR OF
THE DESIGN TICKET WITH A LIST OF SSOCOF MEMBERS IN THE VICINITY OF THE
DESIGN PROJECT. SSOCOF DOES NOT NOTIFY SSOCOF MEMBERS OF THE RECEIPT BY
SSOCOF OF A DESIGN TICKET.
IT IS THE SOLE RESPONSIBILITY OF THE DESIGN
ENGINEER TO CONTACT SSOCOF MEMBERS TO REQUEST INFORMATION ABOUT THE
LOCATION OF SSOCOF MEMBERS' UNDERGROUND FACILITIES. SUBMISSION OF A
DESIGN TICKET WILL NOT SATISFY THE REQUIREMENT OF CHAPTER 556, FLORIDA
STATUTES, TO NOTIFY SSOCOF OF AN INTENT TO EXCAVATE OR DEMOLISH. THAT
INTENT MUST BE MADE KNOWN SPECIFICALLY TO SSOCOF IN THE MANNER REQUIRED BY
LAW.
IN AN EFFORT TO SAVE TIME ON FUTURE CALLS , SAVE YOUR DESIGN TICKET
NUMBER IF YOU INTEND TO BEGIN EXCAVATION WITHIN 90 DAYS OF YOUR DESIGN
REQUEST. THE DESIGN TICKET CAN BE REFERENCED , AND THE INFORMATION ON I T
CAN BE USED TO SAVE TIME WHEN YOU CALL IN THE EXCAVATION REQUEST.
*** LOOKUP BY BETWEEN ***
Grids
: 2856A8117A
2856A8117B
Work date: 09/28/15 Time : 16:43ET Hrs note: 000 Category: 6 Duration: UNKNOWN
Due Date : 09/30/15 Time : 23:59ET Exp Date : 10/28/15 Time: 23:59ET
Work type: DRAINAGE IMPROVEMENTS Boring : N White-lined: N
Ug/Oh/Both : U Machinery : N Depth: 0 Permits: N N/A
Done for : ORANGE CI TY
Company
Co addr
City
Caller
BestTime:
Fax
Email
PEGASUS ENGINEERING Type: CONT
301 W SR 434 SUITE 309
WINTER SPRINGS State: FL Zip: 32708
PRISCILLA VILLANUEVA Phone: 4 07-992-9160
8AM-5PM
407-358 -5 155
PRISCILLA@PEGASUSENGINEERING.NET
Submitted: 09/28/15 16:38ET Oper : PRI Chan: WEB
Mbrs : CVITV3 FPC322 FPUC02 L3C900 OCU780 SBF02
Service
Area
Code
Service Area Name
CVITV3 BRIGHT HOUSE
NETWORKS, LLC VOLUSIA
TL205 1 UTI296
Contact
Phone Numbers
ANDY FORAN
Day: (386) 775- 4444 x7123 CABLE TV
http://www .online8 ll .com//IRTHOneCalVCenters/PrinterFriendlyConfmnation.aspx
Utility Type
9/28/2015
IRTH One Call
Page 2 of2
FPC322
DUKE ENERGY
SHARON
DEAR
FPUC02
FL PUBLIC UTILITIES GLENN
PENDLETON
L3C900
LEVEL3
COMMUNICATIONS
Day: (407) 905- 3321
ELECTRIC
GAS
NETWORK
RELATIONS
Day: (877) 366 - 8344 x2
FIBER OPTIC
OCU780 ORANGE CITY
UTILITIES
CHERYL
BREDBENNER
Day: (386) 775 - 5449
Alt: (386) 804- 7345
WATER&
SEWER
SBF02
AT&T/
DISTRIBUTION
DINO
FARRUGGIO
Day: (954) 249 - 0558
TELEPHONE
UTI296
CENTURYLINK
MARLON
BROWN
Day: (407) 830 - 3359
PHONE&
FIBER OPTIC
http://www .online8ll .com//IRTHOneCalVCenters/PrinterFriendlyConfmnation.aspx
9/28/2015
Page 1 of2
IRTH One Call
DESIGN TICKET
Ticket : 271511903 Rev:OOO Taken: 09/28/15 16:22ET
State: FL Cnty: VOLUSIA GeoPlace: ORANGE CITY
Subdivis i on:
Address
N HOLLY AVE
Street
Cross 1
E UNIVERSITY AVE
Within 1/4 mile : Y
Cross 2 : GRAVES AVE
Locat: LOCATE ON BOTH SIDES OF THE STREET
Remarks : GRAVES AVENUE DRAINAGE IMPROVEMENTS (ORC-22007)
IN RESPONSE TO RECEI PT OF A DESIGN TICKET , SSOCOF PROVIDES THE ORIGINATOR OF
SSOCOF OF A DESIGN TICKET.
IT IS THE SOLE RESPONSIBILITY OF THE DESIGN
LOCATION OF SSOCOF MEMBERS' UNDERGROUND FACILITI ES. SUBMISSION OF A
STATUTES, TO NOTIFY SSOCOF OF AN INTENT TO EXCAVATE OR DEMOLISH. THAT
INTENT MUST BE MADE KNOWN SPECIFICALLY TO SSOCOF IN THE MANNER REQUIRED BY
LAW. IN AN EFFORT TO SAVE TIME ON FUTURE CALLS, SAVE YOUR DESIGN TICKET
NUMBER IF YOU I NTEND TO BEGIN EXCAVATION WITHIN 90 DAYS OF YOUR DESIGN
REQUEST. THE DESIGN TICKET CAN BE REFERENCED , AND THE I NFORMATION ON IT
CAN BE USED TO SAVE TIME WHEN YOU CALL IN THE EXCAVATION REQUEST .
** * LOOKUP BY BETWEEN * **
Grids
: 2856A8117A
2857D8117A
Work date : 09/28/15 Time: 16:34ET Hrs note: 000 Category: 6 Duration : UNKNOWN
Due Date : 09/30/15 Time: 23:59ET Exp Date : 10/28/15 Time : 23 : 59ET
Work type : DRAINAGE IMPROVEMENTS Boring : N White-lined : N
Ug/Oh/Both: U Machinery: N Depth: 0 Permits: N N/ A
Done for : ORANGE CI TY
Company
Co addr
City
Caller
BestTime:
Fax
Email
PEGASUS ENGI NEERING Type : CONT
301 W SR 434 SUITE 309
WINTER SPRINGS State: FL Zip: 32708
PRISCILLA VILLANUEVA Phone: 407 - 992-9160
8AM- 5PM
407-358-5155
PRISCILLA®PEGASUSENGINEERING.NET
Submi tted : 09/28/15 16 : 22ET Oper : PRI Chan: WEB
Mbrs : CVITV3 FPC322 FPUC02 OCU780 SBF02 TL2051 UTI 296
Service
Area
Code
CVITV3
Utility Type
Service Area N arne
Contact
Phone Numbers
BRIGHT HOUSE
NETWORKS, LLC VOLUSIA
ANDY FORAN
Day: (386) 775-4444 x7123 CABLE TV
http://www .online8 ll .corn//IRTHOneCalVCenters/PrinterFriendlyConfirmation.aspx
9/28/2015
IRTH One Call
Page 2 of2
FPC322
DUKE ENERGY
SHARON DEAR Day: (407) 905-3321
ELECTRIC
FPUC02
FL PUBLIC
UTILITIES
GLENN
PENDLETON
GAS
OCU780
ORANGE CITY
UTILITIES
CHERYL
BREDBENNER
Day: (386) 775- 5449
Alt: (386) 804 - 7345
WATER&
SEWER
SBF02
AT&T/
DISTRIBUTION
DINO
FARRUGGIO
Day: (954) 249 - 0558
TELEPHONE
UTI296
CENTURYLINK
MARLON
BROWN
Day: (407) 830 - 3359
PHONE&
FIBER OPTIC
http://www .online811.com//IRTHOneCalVCenters/PrinterFriendlyConfirmation.aspx
9/28/2015
Priscilla Villanueva
irth_host@callsunshine.com
Monday, September 28, 2015 4:50 PM
Priscilla Villanueva
SSOCOF CONFRM 2015/09/28 #00000 271512149-000 NORM DSGN NEW
From:
Sent:
To:
Subject:
CONFRM 88888 CALL SUNSHINE 89/28/15 16 :49 : 56ET 271512149-888 DESIGN
Ticket : 271512149 Rev:888 Taken: 89 / 28/ 15 16:45ET
STREET DESIGN TICKET
State : FL Cnty: VOLUSIA GeoPlace : ORANGE CITY
Subdivision :
Address
Street
S ORANGE AVE
Cross 1
E GRAVES AVE
Within 1/4 mile: Y
Cross 2 : LAKEVIEW AVE
Locat : LOCATE ON BOTH SIDES OF THE STREET
Remarks : GRAVES AVENUE DRAINAGE IMPROVEMENTS (ORC-22887) ORANGE AVENUE BETWEEN GRAVES AND
LAKEVIEW IN RESPONSE TO RECEIPT OF A DESIGN TICKET, SSOCOF PROVIDES THE ORIGINATOR OF
SSOCOF OF A DESIGN TICKET. IT IS THE SOLE RESPONSIBILITY OF THE DESIGN
LOCATION OF SSOCOF MEMBERS' UNDERGROUND FACILITIES . SUBMISSION OF A
STATUTES, TO NOTIFY SSOCOF OF AN INTENT TO EXCAVATE OR DEMO LISH. THAT
INTENT MUST BE MADE KNOWN SPECIFICALLY TO SSOCOF IN THE MANNE R REQUIRED BY
LAW. IN AN EFFORT TO SAVE TIME ON FUTURE CALLS, SAVE YOUR DESIGN TICKET
NUMBER IF YOU INTEND TO BEGIN EXCAVATION WITHIN 98 DAYS OF YOUR DESIGN
REQUEST. THE DESIGN TICKET CAN BE REFERENCED , AND TH E INFORMATION ON IT
CAN BE USED TO SAVE TIME WHEN YOU CALL IN THE EXCAVATION REQUEST.
*** LOOKUP BY BETWEEN ***
Grids
: 2856A8117B
2856B8117B
Work date: 89/28/15 Time: 16:47ET Hrs note: 888 Category: 6 Duration: UNKNOWN Due Date :
89/38/15 Time: 23 : 59ET Exp Date : 18/28/15 Time : 23:59ET Work type : DRAINAGE IMPROVEMENTS
Boring: N White -l ined: N
Ug/Oh/ Both : U Machinery: N Depth: 8 Permits: N N/ A Done for : ORANGE CITY
Company
City
Caller
BestTime:
Fax
Email
PEGASUS ENGINEERING Type : CONT Co addr
WINTER SPRINGS State: FL Zip : 32788
PRISCILLA VILLANUEVA Phone: 487-992-9168
8AM-5PM
487-358-5155
PRISCILLA@PEGASUSENGINEERING.NET
381 W SR 434
Submitted: 89/28/15 16:45ET Oper : PRI Chan: WEB Mbrs :
CVITV3 ANDY FORAN
386-775-4444 Ext: 7123
BRIGHT HOUSE NETWORKS, LLC
211 ST JOE PLAZA
SUITE 389
PALM COAST, FL 32164
Level 1: $91 .5e PER HR/2 HR . min . request will need to be in
writing on requesting company's letterhead along with copy of
locate ticket number and site map . Allow 3e days for response.
Level 2: $91.5e PER HR/2 HR. min. request will need to be in
writing on requesting company 's letterhead along with copy of
locate ticket number and site map. Allow 3e days for response .
Level 3: $118.61 PER HR. Locate and/or on site meeting to be
scheduled after normal business hours, Monday thru Friday .
Level 4 : SERVICE NOT PROVIDED
4e7-9e5-3321
FPC322 SHARON DEAR
DUKE ENERGY
452 E CROWN POINTE RD
WINTER GARDEN, FL 33787
Level 1: SERVICES NOT PROVIDED BY MEMBER
FPUCe2 GLENN PENDLETON
FLORIDA PUBLIC UTILITIES CO
45e S HWY 17/92
DEBARY, FL 32713
Level 1: SERVICE NOT PROVIDED BY MEMBER
Level 3 : SERVICE NOT PROVIDED BY MEMBER
L3C9ee NETWORK RELATIONS
877-366-8344 Ext: 2
LEVEL 3 COMMUNICATIONS LLC
1e25 ELDORADO BLVD
BROOMFIELD, CO 8ee21
Level 1: CONTACT MEMBER DIRECTLY FOR FEE SCALE
Level 3 : CONTACT MEMBER DIRECTLY FOR FEE SCALE
OCU78e CHERYL BREDBENNER
386-775-5449
ORANGE CITY UTILITIES
426 S. VOLUSIA AVENUE
ORANGE CITY, FL 32763
SBFe2 DINO FARRUGGIO
954-249-e558
AT & T/ DISTRIBUTION
112e S ROGERS CIR
BOCA RATON, FL 33487
Level 1: FEE TO BE DETERMINED
Level 2: NOT PROVIDED BY MEMBER
Level 3: FEE TO BE DETERMINED
Level 4 : NOT PROVIDED BY MEMBER
TL2e51
UTI296 MARLON BROWN
4e7-83e-3359
CENTURYLINK
952 1ST ST. ROOM 1e3
ALTAMONTE SPRINGS, FL 327el
Level 1: CASE BY CASE BASIS
2
Level 4 : CASE BY CASE BASIS
VCW783 EARL FARMER
386-804-7788
VOLUSIA COUNTY WATER & UTILITY SERVICE
3151 E. NEW YORK
DELAND , FL 32720
Level 1 : NO FEE COMES FROM UTILITIES ENGINEER DEPARTMENT
Level 2: WE DO NOT PERFORM THIS SERVICE
Level 3: WE DO NOT PERFORM THIS SERVICE
Level 4: NO FEE MAY REFUSE SOME REQUEST DEPENDING ON SITUATION
3

city council agenda item

Transcription

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