The CAF website and e-tool

The CAF website
and e-tool
Ann Stoffels & Lena
Heidler
1
CAF self-assessment eTool
Definition: an online management tool, allowing
- members of the self-assessment groups (SAGs) to
introduce evidences of strengths and areas of
improvement (AoI), individual scores & suggestions
for improvement (SfI)
- the SAG administrator to gather the results of the
SAG (scores and evidences), in order to prepare
the consensus meeting
- the SAG administrator to introduce consensus SA
results
- the organisation administrator to submit the final
scores to EIPA (voluntary); only then will EIPA
have insight in the scores (confidentiality)
Its place in the self-assessment process
Phase 1 – The start of the CAF journey
Step 1 Decide how to organise and plan the selfassessment (SA)
Step 2 Communicate the self-assessment project
Phase 2 – Self-Assessment Process
Step 3 Compose one or more self-assessment groups
Step 4 Organise training
Step 5 Undertake the self-assessment
A. Undertake individual assessment
B. Undertake consensus in group
Step 6 Draw up a report describing the results of selfassessment
Phase 3 – Improvement plan/ prioritisation
Steps 7 - 10
Language versions available
English
French
Dutch
Polish
Finnish
Italian
…
A. What is in it … for the
individual assessor?
Template allowing the individual to
introduce
- evidences of strengths
- areas of improvement
- individual scores
- suggestions for improvement (SfI)
and to visualise the results
!!! Discipline regarding individual preparation
increases because individual contributions
are visible and the timing of the contributions
is essential
Level 3 : Assessor - menu
Assessor - input
Assessor - view scoring
Assessor - accounts mgt
B. What is in it … for the SAG
administrator?
The tool allows him to organise the work of the SAG :
- to keep track of the input given by the members of
the SAG
- to gather the results of the SAG (scores and
evidences) into one document
- to prepare the consensus meeting & prioritise the
time during the consensus process in order to focus
on the areas where lack of consensus is most
visible
- to use this input for the final report
!!! Overall time spent on administration and facilitation
decreases
Level 2 :
SAG administrator – info on scores individuals
Group admin level: scoring info assessors
Level 2: info on strengths and
areas of improvement
Level 2: Group administrator
The following entries are offered
IV. CAF self-assessment eTool
SAG management: Edit the data of your SAG
Accounts management:
- Create assessors of your SAG
- View list of persons registered as Assessor (edit/delete)
CAF SA Results resulting from the consensus meeting
View Results :
• the SA results of the individual assessors (i.e. check who
has made his/her contribution)
• an overview of the strengths and areas of improvement
reported by the different assessors
• scores for (sub)criteria for the different assessors of the
SAG with indication of min/max score, the median and the
mean
3 functions, 3 different levels, 3
different access codes
- Organisation administrator:
responsible for the CAF application in the
organisation & the main contact person for EIPA/
CAF network
- SAG administrator: person managing a SAG
(possibility of different SAGs )
- Individual assessor: member of a SAG
* If one and the same person has the 3 functions, he
will have to create 3 different logins/passwords
Example of a virtual CAF application
- Organisation administrator:
Æ registers at the EIPA CAF database
Æ creates 1 or more SAGs (SAG management)
Æ registers final CAF self-assessment results
- SAG administrator(s):
Æ manage a SAG and its members (SAG
management)
Æ collect information from individual assessors
Æ register strengths/weaknesses/suggestions/
scores resulting from the consensus meeting of the
SAG
- Assessor:
Æ registers his/her individual strengths/
weaknesses/ suggestions for improvement/ scores
Level 1: Organisation administrator
Register the organisation:
http://caf.eipa.eu/3/107/&for=new
Manage the information
• Organisation details: Update here the identification
data of your organisation as a whole (edit function)
• CAF self-assessment eTool
SAG management
Accounts management
• Upload good practices
Level 1:
Organisation administrator
Steps
1. Request registration as a user (by Organisation
administrator)
2. Organisation administrator creates SAGs
3. SAG administrator creates assessor accounts
4. Individual assessors carry out self-assessment
individually
5. SAG administrator gathers the results, prepares the
consensus meeting
6. Consensus meeting: SAG administrator registers
consensus data
7. Final results/ reporting (strengths, areas of
improvement, suggestions for improvement, scores)
8. Ready to proceed with the action plan ...
CAF website, contact and
access codes
Website EIPA CAF resource centre
www.eipa.eu/caf
Testing the eTool, URL: http://caf.eipa.eu/3/98/
Level 1: Organisation administrator Apogee
Login: OrgAdmin
Password: OrgAdmin
Level 2 SAG administrator SAG 1
Login: admin
Password: admin
Level 3 – Assessors from SAG 1
Login ass1: demo – Password ass1: demo
Login ass2: assessor2 – Password ass2: assessor2
Contact:
Ann Stoffels and Lena Heidler
E-mail: caf@eipa-nl.com
Links
• CAF website: http://www.eipa.eu/caf
• CAF database:
http://www.eipa.eu/en/pages/show/&tid=71
• CAF e-tool:
http://www.eipa.eu/en/pages/show/&tid=72
• CAF e-community:
http://cafcommunity.eipa.eu
• CAF user search:
http://caf.eipa.eu/3/108/&for=search
• CAF Good Practices:
http://caf.eipa.eu/3/99/