WDC Youth Council Meeting Packet 10-21-14

WDC Youth Council
WDC Youth Council Meeting
Agenda
October 21, 2014
3:00pm – 4:30pm
Tim Owens, Chair
George Aszklar
Esther Bennett
Richard Corak
WorkForce Central
Classroom 1
3650 S. Cedar St.
Tacoma, WA 98409
April Gibson
Kelly Goodsell
Peter Guzman
Katrina Hindman
Dr. Charles Horne
Russ Johnson
Gus Lawler
Michelle Ledbetter
Dennis Loney
I.
II.
III.
IV.
Mark Martinez
Richard Nannini
V.
Isa Nichols
Barry Ray
VI.
VII.
VIII.
IX.
X.
XI.
Welcome
Public Comment
Action Items
a. Approve July 15, 2014 Meeting Minutes
Performance Reports
a. PY14 Qtr 1 WIA Federal Performance (unofficial)
PCYC Contract Modifications and Extensions
a. Literacy/Numeracy Action Plans
b. Planned Performance Summary for PY14 Q2
K-12 Contract Modifications and Extensions
Summer Jobs 253 WIA Youth Contract Update
WIA Youth Services RFP Update
a. Proposals Received
b. Evaluation Team
WIOA Changes
Other Business
Adjourn
WorkForce Staff
Linda Nguyen, CEO
lnguyen@workforce-central.org
Pamela Carter, Exec Asst
pcarter@workforce-central.org
Phone: 253.254.7335
Fax: 253.830.5226
www.workforce-central.org
“Connecting Business & People”
3650 S. Cedar Street – Tacoma, Washington 98409
WDC Youth Council Meeting
Minutes
WDC Youth Council
July 15, 2014
3:00 p.m. - 4:30 p.m.
Tim Owens, Chair
George Aszklar
WorkForce Central
3650 S. Cedar St. Classroom 1
Tacoma, WA
Esther Bennett
Richard Corak
April Gibson
Kelly Goodsell
Peter Guzman
Katrina Hindman
Dr. Charles Horne
Russ Johnson
Gus Lawler
Michelle Ledbetter
Dennis Loney
Mark Martinez
Richard Nannini
Attendees: Tim Owen, April Gibson, Kelly Goodsell, Peter Guzman, Richard
Corak, Michelle Ledbetter, Charles Horne, Isa Nichols, Mark Martinez, George
Aszklar
Staff: Deborah Howell, Caryn Fosnaugh, Brent Capatch, Pam Carter, Joyce
Johnson, Julie Sandstede, Madalain Merton, Marta Gronlund, Kurt Simmons
Guests: Liz Dunbar, Kate Smith, Kathy Hall, Jason Scales, Cynthia Neubauer, Arrie
Dunlap, Maria Peterson, Chris Christian
I.
II.
III.
Isa Nichols
Barry Ray
IV.
WorkForce Staff
Linda Nguyen, CEO
lnguyen@workforce-central.org
Pamela Carter, Exec Asst
pcarter@workforce-central.org
Phone: 253.254.7335
Fax: 253.830.5226
www.workforce-central.org
Welcome – Tim Owens opened the meeting at 3:00.
Public Comment - Would like to thank April for taking the last meeting
Action Items
a. Approve April 15, 2014 Meeting Minutes – Motion made, seconded.
Approved.
b. Approve June 17, 2014 Special Meeting Minutes – Motion made,
seconded. Approved
Performance
a. PY13 Qtr 3 WIA Federal Performance (unofficial) – Reporting for
SKIES has changed. This quarter report shows only our numbers and
does not include the other statewide WDCs. The reports sent to
Valerie Stevens from the state are formatted differently and will
continue to change as the state changes over to a new database
system. Discussed numbers in Roll Up Report. Certificate Rate:
88.9% and Literacy/ Numeracy Rate: 73.4%. Discussed reasons for
not meeting performance and following up on provision reports,
keeping up with pre and post tests. Information provided in
Performance Team Meeting. Under the new state reporting program
and database system, data will be more current. Have not released
date of new format.
b. PCYC PY13 Qtr 4 Strategic Plan Report – No report given; PCYC
exempt from submitting a Strategic Plan for Program Year 2014 due
to the release of the RFP. A new strategic plan will be developed that
will come from the awarded agency of the RFP
“Connecting Business & People”
3650 S. Cedar Street – Tacoma, Washington 98409
WDC Youth Council Meeting Minutes - July 15, 2014 (cont’d)
V.
c. PY13 Qtr 4 Strategic Dashboard Report for Youth Services – The Dashboard was read word for
word and will be posted on the in the meeting packet online for members to review. Discussion
around Jobfest reporting; request for updated data made. Email to be sent out regarding requested
data.
d. PCYC PY13 Qtr 4 Strategic Plan Report – No report to give. Discussed at prior meeting to wait until
RFP released and awarded.
e. PY13 Qtr 4 K-12 Contract Performance - No findings.
f. PCYC Contract Modifications and Extensions – Contract Modifications and extensions for PCYC
ended 6/30/14. Extended time for all providers thru 9/30/14 because RFP has not been completed.
Already reallocated carry over funds from PY13. Looking at where status is and will move forward
with current funding. PY14 FY 15 budget was allocated at 200K.
g. K-12 Contract Modifications and Extensions. Reach/TCH will end 8/31 as well as Orting. An
additional $5700 was added to Orting.
h. WIA Youth Services RFP Update - Staff have come up with a re-release date on or about 9/8/14.
Final bids due on 10/13/14. Will have evaluation by 10/21/14 to present to the youth council. Plan
for current timeline for new provider contracts to begin on 1/1/15.
i. Summer Jobs 253 Update - Summer jobs 253 placed 105 incoming Juniors and Seniors. Had 220
applications. Goal was 115, we had 98 at the first orientation. Students will receive up to 2 credits
for their participation in the program. There are discussions with the Governor to see if there are
available funds to do more of these programs.. There were 2 case managers working this program,
preparation made the difference in this program. The choice of students was based on essays. We
will know at end of summer if the interns transitioned into full time jobs. Last year there were 6
permanent positions from the internship jobs. Discussed this is a model that can be replicated.
Possibly a county wide program. The internship cost employers $500.00 each.
j. Other Business – Last Friday, July 11, 2014, WIOA passed the senate and just pasted the House. It is
on its way to the President’s Desk. WIOA is a Bi-partisan and Bi Lateral piece of legislation. It has a
possible implementation date of 7/1/15. There will be lots of conversations, policy, and decision
making in the next year. These will be changes, but not a major overhaul of our business. It gives
more room to be efficient and innovative.
Adjourn – 3:55
2
WDC Strategic Dashboard Report for WIA Youth Services for Program Year (PY) 2014 July 2014-June 2015
Performance through September 30, 2014
Quarterly Outcomes
Measures
1st Qtr
Targets
Comments/Action Items
Performance and Compliance
Objective 1:
Provide registered Pierce County
youth with comprehensive and
intensive employment and training
services resulting in attainment of
Federal and State performance
measures.
Meet all federal and local performance targets.
Federal Measures
Placement in Employment or Education
68.1%
PY13 Q4: 107.7%
Attainment of Degree or Certificate
74.5%
PY13 Q4: 102.5%
Literacy Numeracy Gains
47.8%
PY13 Q4: 72.8%
Number of Enrollments
Per PCYC RFP application: the PCYC is to enroll 328 youth
Q1: 111
Tacoma/Pierce County residential split
50% of enrolled youth reside in Pierce County/50% of enrolled youth
reside within the City of Tacoma
Q1: 57.7% PC
In School/Out of School enrollment splits
25% of enrolled youth are In-school/75% of enrolled youth are Out-ofSchool
Q1: 28.8% ISY 71.2% OSY
PC Youth Council (PCYC) Strategic Plan Goals
PCYC providers must meet the goals outlined in their Strategic Plan on
a quarterly basis as a performance based payment
Adhere to federal and state contracting laws, regulations and
policies.


Monitor all WIA Youth funded contracts by end of PY13
All policies related to WIA youth services are in compliance with
federal and state requirements.
 Fiscal Monitoring for OSD and REACH/TCH completed
 Policies updated and compliant
Provide technical assistance to PCYC providers as it relates to
Federal, State and local performance and contractual
obligations.

2 Technical Assistance sessions offered to each provider, with
on-going Technical Assistance provided as needed
4 reports showing Literacy/Numeracy tests needed
4 State Common Measure Reports
20 Provision Reports
10 Provision Report summaries
10 Performance Roll-up Reports
10 Invoice Packet Desk-top Monitoring of Reimbursement
Requests (Ensure SKIES records accurately support
reimbursement requests)
Communicate via email, phone and/or on-site new, revised
policies within 5 days of publication; provide training as needed
As available, participate in DOL/ETA hosted webinars
Forward best practices via email and maintain on SharePoint
 17
Prepare contract modifications within 2 weeks of notification of
need for contract modification
4 Corrective Action discussions if needed (during quarterly
Performance Team Meetings)
4 performance monitoring discussions (during quarterly
Performance Team Meetings)
Develop, issue and evaluate RFPs as needed
 8 modifications completed on time
Respond to projects and requests on agreed-to turnaround
times
Performance and Funding Team oversight per approved
schedule
 On-going
Using unofficial and delayed state results due to DOL
data system upgrades. PY14 Q1 data will be available in
Q2.
Local Measures
Objective 2:
Comply with federal, state and local
regulations and policies.
42.3% CT
No New Enrollments were permitted post 6/30/2014;
Enrollment numbers reflect remaining active participants on
PCYC Providers case loads.
No New Enrollments were permitted post 6/30/2014;
Percentages reflect remaining active participants on PCYC
Providers case loads.
No New Enrollments were permitted post 6/30/2014;
Percentages reflect remaining active participants on PCYC
Providers case loads.
No findings were issued and all providers were in
compliance.
System Oversight and Support
Objective 1:
Provide technical assistance to PCYC
providers.







Objective 2:
Provide coordination and oversight of
the Youth system.
Research and disseminate best practices


Manage contracts to include modifications, invoicing,
corrective actions, performance monitoring and RFP process
when applicable



Objective 3:
Provide staff support to Youth
Council/ committees.
1
Provide Youth Council support including, but not limited to:
Council recruitment; strategic planning and implementation;
Performance and Funding Team oversight


 N/A
1
7
1
2
 21
Individual updates are now being sent to all PCYC Case
Managers
 Completed
SKIES Policy Changes made through ESD and
communicated promptly; follow up training provided
1
 On-going
(6) PCYC mods/extensions through 12/31/2014
(2) K-12 mods/extensions through 12/31/2014
 2 discussions and letters
 On-going
 On-going
Updated 4-4-14
WDC Strategic Dashboard Report for WIA Youth Services for Program Year (PY) 2014 July 2014-June 2015
Performance through September 30, 2014
Quarterly Outcomes
Measures
1st Qtr
Targets
Manage projects resulting from In-School and Out-of-School
Committees


Participate in PCYC leadership meetings; attend at least one
meeting per quarter
Attend Youth Council meetings; attend at least one meeting
per quarter
Participate in Youth Networking Meetings; attend at least one
meeting per quarter
Produce Pierce County Career Day
4 meetings per year
Produce Health Career Day
1 career day
Serve 2,800 students at the two career days, including youth
from PCYC
Leverage $40,000 in partner contributions for Pierce County
Career Day, and $25,000 in partner contributions for Health
Career Day
Partner with 12 new employers with an emphasis on serving
PCYC youth
Connect PCYC designee with new employers
2,800 participants
Accept 15 Referrals of from PCYC providers
15 referrals accepted
Match business connections employers with 12 qualified
youth candidates; provide feedback to PCYC case manager
12 qualified youth are matched with at least one employer
Objective 1:
Support K-12 Partnerships.
Strengthen educational pathways for youth
Objective 2:
Maintain and build upon existing
partnership and establish new
partnerships.
City of Tacoma Youth Building Program (COT YBT)
Tacoma Community House/REACH, Orting School District and Monster
Government Solutions provide dropout and re-engagement services
to 100 students
(To be finalized, upon contract negotiation)
Comments/Action Items
No projects currently identified for PY13.
Respond to any subsequent projects on agreed-to turnaround
times
Employment Connections for Youth
Objective 1:
Build relationships with PCYC and
community youth partners.
Objective 2:
Build career exploration and work
readiness opportunities.
Objective 3:
Enhance employment opportunities
for PCYC youth.
4 meetings per year per schedule
.
4 meetings per year
1 career day
$65,000 of leveraged resources
12 employers
12 employer introductions
Strategic Partnerships
2
Pierce County Construction Trades Discovery Preapprenticeship center
CareerLink Pierce County: Connect high school students with
businesses for career exploration
(To be finalized, upon plan completion)
Convene organizations across K-12 education sector within
Pierce County to develop a strategy for collaborative regional
partnership
Convene 8 school districts and related organizations
Engage 50 employers with high school students
OSD: 8
TCH/REACH: 25
MGS: Complete
No New Enrollments were permitted post 6/30/2014;
Enrollment numbers reflect remaining active participants on
Youth Providers case loads.
36-Active Companies
29-Active Career Coaches
98-Active Career Related Learning Experiences
Action Item: WFC is going to hiring a Business Services staff
member to fill the vacant CareerLink Administrator position
left by Linda Bremer. Currently in process of developing a
strategic plan with direction and consult from Career Cruising
support staff.
Updated 4-4-14