City Clerk`s Office

City Clerk’s Office
www.romenewyork.com
Welcome Guide
“We cannot always build the future
for our youth, but we can build our
youth for the future”
-Franklin D. Roosevelt
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City Clerk’s Office
Did You Know…
Table of Contents
History of the City Seal
3
Duties of the City Clerk
4
History of City Clerks
5
Dog Licensing
6-7
Permanent Alarms
8
Bingo, Bell Jar & Raffles
8
Peddler/Solicitor Permits
9
Records Management
10
Freedom of Information
10
Getting Married
11
Vital Statistics
The City of Rome is proud to have properties or areas listed on the National Register of
Historic Places including:
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12-13
A Look into the Past
14
City of Rome Government
15
Elected Officials / Rome Common Council
16
Standing Committees of the Common Council
17
History of Rome
18
Did You Know?
19
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Fort Stanwix National Monument
-Bounded by Dominick, Spring, Liberty & James Streets
-Listed: 10/15/1966
Oriskany Battlefield
-Going East of Rome on NY-69
-Listed: 10/15/1966
Arsenal House
-514 West Dominick Street
-Listed: 7/18/1974
Gansevoort-Bellamy Historic District
-Roughly bounded by Liberty, Steuben & Huntington Streets to Bissell Ave.
-Listed 11/12/1975
Jervis Public Library
-613 North Washington Street
-Listed 11/4/1982
Mills House
-507 North George Street
-Listed 6/13/1997
Zion Church
-140 West Liberty Street
-Listed 8/21/1997
First Methodist Episcopal Church
-400 N. George Street
-Listed 1/29/2010
Wright Settlement Cemetery
-Cemetery Road
-Listed 5/8/2012
Rome Elks Lodge No. 96
-126 W. Liberty Street
-Listed 6/5/2013
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City Clerk’s Office
History of Rome
Rome is the second largest city by area in New York
State, and the 140th largest city in the United States.
Located in Oneida County, the city has a total area of
75.7 square miles (196 km2) .
Rome was founded along an ancient Native
American portage path known as the Oneida
Carrying Place, Deo-Wain-Sta, or The Great Carrying Place to the Six Nations (Iroquois) or
Haudenosaunee people in their language. These
names refer to a portage road or path between
the Mohawk River to the east, which leads to
the Hudson River; and Wood Creek to the west,
which leads to Lake Ontario. Now located within the modern Rome city limits,
this short path was the only overland section of a water trade route, stretching
more than 1,000 miles between Lake Ontario and the lower Hudson.
Travelers and traders coming up the Mohawk River from the Hudson had to
transfer their cargo and boats and transport them overland between 1.7 and
six miles (depending on the season) to continue
west on Wood Creek to Lake Ontario. This ancient
trade route joined the Great Lakes and Canada via
the Mohawk River to the Hudson River and the
Atlantic Ocean. The original European settlements developed around fortifications erected in
the 1750s to defend the waterway, in particular
the British Fort Stanwix (1763).
Louise S. Glasso, CMC
City Clerk
Eric R. Seelig
Deputy City Clerk
Heather L. Pacicca
Deputy Registrar
Camille A. Guglielmo
Account Clerk
Linda M. DeProspero
Clerk
Angelo Vinci
Records Clerk
History of the City Seal
Following the war, the city began to develop with the construction of the Rome
Canal in 1796, to connect Wood Creek and the Mohawk River. In the same
year, the Town of Rome was formally created as a
section of Oneida County. For a time, the small community next to the canal was informally known as
Lynchville, after the original owner of the property.
The Town of Rome was converted into a city by the
New York State Legislature on February 23, 1870.
The official seal of the City of Rome was adopted in 1886 and depicted
a silhouette of Fort Stanwix.
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In 1976 the Common Council adopted a design for a new city seal that
included a symbol of Fort Stanwix, an Erie Canal type boat and the
words “Rome, New York – City of American History”.
The City Clerk has custody of the seal. The city seal is applied to all
certified documents and appears on all city letterheads .
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City Clerk’s Office
Duties of the City Clerk
The Office of the City Clerk, in the historical tradition, serves as a direct
link between the residents and their local government. The City Clerk’s
Office is responsible for the issuance of many licenses and permits. In
addition, the City Clerk serves as Clerk to the Rome Common Council,
which is the legislative branch of City Government.
Services the City Clerk is responsible for:
Alarm Permits
Amusement Device Permits
Auctioneer Permits
Bingo/Bell Jar /Raffle Licensing
Birth Certificates
Death Certificates
Deed Stamps
Dog Licenses
Fireworks Display Permits
Freedom of Information Requests
Genealogical Records
Going Out of Business Licenses
Handicapped Parking Permits
Marriage Licenses
Pawnbroker/Secondhand Dealer Permits
Peddler/Transient Merchant Permits
Records Management
Scrap & Salvage Licenses
Sound System Permits
Taxi Licenses
Trailer Park Licenses
Standing Committees of the Common Council
Finance & Government Performance
Frank Anderson, Chair
Louis DiMarco
Riccardo Dursi
Rules & Government Operations
Riccardo Dursi, Chair
Kimberly Rogers
Louis DiMarco
Public Works
Louis DiMarco, Chair
Sharie Fiorini-Parsons
Kimberly Rogers
Public Safety
John Mortise, Chair
Frank Anderson
Lori Trifeletti
Community Development & Human Services
Sharie Fiorini-Parsons, Chair
Lori Trifeletti
John Mortise
Economic Development, Land Use, & Sustainability
Kimberly Rogers, Chair
Riccardo Dursi
John Mortise
Parks & Cultural Affairs
Lori Trifeletti, Chair
Sharie Fiorini-Parsons
Frank Anderson
Special Committees
Kimberly Rogers, Chair
Lori Trifeletti
Sharie Fiorini-Parsons
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City Clerk’s Office
Elected Officials
History of City Clerks
Jacqueline M. Izzo
Mayor
Louise S. Glasso, CMC
City Clerk
Stephanie Viscelli
Common Council President
Rome Common Council
Lori A. Trifeletti
1st Ward
336-0007
John B. Mortise
2nd Ward
527-4056
Kimberly Rogers
3rd Ward
404-5322
Sharie Fiorini-Parsons
4th Ward
339-5135
ROME CITY CLERKS
1896 - 1897
1898 - 1898
1899 - 1900
1901 - 1903
1904 - 1908
1909 - 1917
1918 - 1922
1923 - 1929
1930 - 1945
1946 - 1958
1958 - 1967
1968 - 1969
1970 - 1971
1972 - 1972
1972 - 1977
1978 - 1980
1981 - 1981
1982 - 1983
1984 - 1992
1993 - 2004
2005 - Present
K. S. Putman
M. J. Larkin
J. H. Carroll
K. S. Putman
Frank M. Mertz
Albert L. MacMaster
Albert E. Ellinger
Clarence E. Gurly
James A. Doyle, Jr.
Joseph Lolo
Bernard Concannon
John Harris
Frank Spinelli
Anthony Taverna, Jr.
Dominick Griffo
John O. Murphy
Rose Marie Carroll
Quinton E. Barry
Rose Marie Carroll
Jeanette D. Reid
Louise S. Glasso
Frank R. Anderson
5th Ward
337-0711
Riccardo D. Dursi
6th Ward
832-2883
Louis DiMarco
7th Ward
339-2056
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City Clerk’s Office
City of Rome Government
Dog Licensing
All dogs in the City of Rome, New York
State must be licensed at four months
of age and older. The issuance of a
new dog license must be processed in
person at City Clerk’s Office.
To obtain a new dog license, a certificate of rabies vaccination from a
licensed veterinarian must be presented. If the dog has been spayed
or neutered, a certificate of verification must also be presented. After
the appropriate certificates are verified and the license fee has been
paid, the license will be validated for one year by the Clerk’s Office.
Each dog is assigned a permanent official identification number and
issued a metal identification tag which is to be attached to the dog’s
collar. If the dog has been licensed in another municipality, the owner
has 30 days to license the dog in the City of Rome. All previous paperwork and the license fee must be presented to the Clerk in order to
issue the license to your new address in the City of Rome. The name
on the rabies certificate must be the owner’s name in order to obtain a
dog license.
A license shall be renewed after a period of one year, beginning with
the first day of the month following the date of issuance and shall be
renewed annually thereafter prior to the expiration date.
The City of Rome has a “strong-mayoral form” of government. Most
major American cities use the “strong-mayoral form” of government
although some use a “weak-mayoral form.” Under the “weak-mayoral
form” of government, the authority over the day to day operations of
government typically rests with a city manager who is not elected but is
a full-time, permanent city employee and the elected mayor is largely
ceremonial.
The Mayor of the City of Rome has clear administrative authority over
municipal government (day-to-day operations). Additionally, under this
system, the Mayor prepares & administers the city budget, directs departments and department heads, reviews and appoints personnel, &
sets city policy in many regards.
The Mayor presides over the city’s Board of Estimate and Contract,
which carries out the Mayor’s budget & approves or defeats proposed
contracts between the city and vendors or outside organizations. In the
City of Rome, the Mayor’s proposed budget must be approved by the
Common Council.
The Common Council is our main elected body. There are eight elected
members of the Common Council, seven members
are elected one from each ward of the city and a Common Council President elected by the entire city.
Common Council Meetings
Common Council meetings are held on the 2nd & 4th Wednesday of every month @ 7pm in the council chambers, located at Rome City Hall.
Board of Estimate and Contract Meetings
The BOE meetings are held on the 2nd and 4th Thursday of every month
@ 3pm. The meetings are subject to change according to the Mayor's
schedule.
A complete copy of the City of Rome’s Charter & Code of Ordinances
may be found on Municipal Code’s website www.municode.com
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City Clerk’s Office
A look into the past...
Dog Licensing
Fee Schedule
Unneutered/Unspayed: $25.00 (CASH ONLY)
Neutered/Spayed: $15.00 (CASH ONLY)
Late Fees
A late fee of $20.00 shall be applied per dog not renewed within 60 days
of the expiration of the previous license.
Renewals
You may renew a dog license by mail or in person. After receiving a renewal reminder from the Rome City Clerk, simply follow the instructions
on the form.
Change of Address
If you move from one residence to another residence within the City,
please notify the City Clerk's Office of your change your address.
Change of Ownership
To change the official owner of a dog, the new owner must submit all
previous paperwork relating to the licensing of the dog. A note stating
the change in ownership issued by the previous owner and licensing
fees must also be submitted. A new license will be issued when changing
ownership.
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City Clerk’s Office
Permanent Alarms
Vital Statistics
Rome Code of Ordinances Chapter 22 sets forth the local requirements
utilizing an alarm device within the City of Rome.
Genealogy, also known as family history, is the study of families and
the tracing of their lineages and history. Genealogists often use oral
interviews, historical records, genetic analysis, and other records to
obtain information about a family, and to demonstrate kinship and
pedigrees of its members. The results are often displayed in charts or
written as narratives
The purpose of this requirement is to ensure that police and fire communication facilities will be available to dispatch personnel for actual
emergencies. Another purpose is to provide the City of Rome with
names of responsible people to contact in the event of an alarm.
Fees
A permanent alarm purchased from an alarm company that goes
through a monitoring station has a one time fee of $25.00.
Bingo, Bell Jar & Raffles
These licenses are only available for non-profit organizations. The
licenses run from January 1st to December 31st. All individuals listed
on the applications for these licenses must have a police background
check. Bingo is held one night a week. Bell Jar tickets can only be sold
on the premises of the organization, but may be sold any day of the
week. Raffles must be held at a specific time on a specific day. All
applications are available on the New York State Gaming Commission
Website.
Available Records
 No information shall be released from a record unless the person to
whom the record relates is known to the applicant to be deceased.
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No information shall be released unless the record has been on file
for a minimum required period: birth records must have been on
file for at least 75 years, death records for 50 years, marriage records for 50 years (both parties to the marriage must be deceased).
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The time periods above are waived if the applicant is a descendant
and provides documentation of direct line descent. A party acting
on behalf of a descendant shall further provide documentation that
the descendant authorized the party to make such application.
Genealogy Fee Schedule
The fee is for each name or type of record requested. If no record is on
file, a No Record Certification will be issued and the fee is not refunded.
1 - 3 years
4 - 10 years
11 - 20 years
21 - 30 years
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$22.00
$42.00
$62.00
$82.00
31 - 40 years
41 - 50 years
51 - 60 years
61 - 70 years
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$102.00
$122.00
$142.00
$162.00
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City Clerk’s Office
Vital Statistics
Peddler/Solicitor Permits
The NYS Department of Health establishes the procedures and fees for
local registrars.
Rome Code of Ordinances, Chapter 18, Article VI, sets forth the local
requirements for Peddlers/Solicitors desiring to conduct business within the city. Peddlers/Solicitors shall file an application for a permit with
the City Clerk. The fee for obtaining a one-day permit is $50.00. The
fee for obtaining an annual permit that is effective from January 1st to
December 31st is $200.00.
The Registrar of Vital Statistics is responsible for keeping record of
births and deaths within their municipality.
Almost everyone at one time or another in their life must show evidence of their age or citizenship. Age must be proven upon entering
school, obtaining a driver’s license, military service and more. In most
cases, the best form of proof is a birth certificate. When a death occurs, an official death record is needed to settle an estate or to collect
life insurance.
Besides being important legal documents, birth certificates contain
vital information about mothers and their babies, and death certificates provide information regarding diseases, accidents, and much
more. It is this knowledge in which the State and Local Health Departments, as well as doctors, must have in order to develop and discover
the means for protecting and prolonging lives.
Opt Out Registry (Do Not Knock)
City of Rome residents who do not wish to be solicited or canvassed
may file notice with the Rome City Clerk's Office. The names and addresses of all such residents opting out will be maintained by the City
Clerk’s Office. Only the addresses will be given to all future peddlers and
solicitors.
Fees
The fee for a certified copy of a birth or death certificate is $10.00 per
copy, payable by cash or money order.
Records for the City of Rome date back to 1882.
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City Clerk’s Office
Records Management
Angelo Vinci
Records Clerk
Records are a basic tool of government administration. Records provide information for planning and decision making, form the foundation for government accountability, and are often subject to specific
legal requirements. Records Management is responsible for receiving,
sorting and inventorying records from City departments and storing
such records for archiving purposes. The department is also responsible for shredding and destruction of records per New York State guidelines.
Freedom of Information
Freedom of Information Law, effective January 1, 1978, reaffirms your
right to know how your government operates. An agency may ask you
to make your request in writing. The law requires you to reasonably
describe the record in which you are interested.
Applications are available in the City Clerk’s Office or on the City’s
website.
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Getting Married?
All marriages performed within New York State require a New York
State Marriage License. Licenses may be obtained from Municipal
Clerks, and are valid throughout New York State.
The Rome City Clerk’s Office issues marriage licenses Monday through
Friday by appointment.
Requirements:
 Please call to schedule an appointment (315)339-7661 (both parties
must be present when obtaining a marriage license)
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One of the following original (no photocopies) age-related documents must be provided: certified birth certificate, baptismal record
or naturalization record.
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One of the following identity-related documents must be provided:
driver’s license, passport, employment picture identification or immigration record.
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Information regarding all previous marriages must be provide when
applying for a marriage license. Proof of dissolution of all prior marriages is required by either a certified copy of divorce decree or
certified copy of a death certificate.
Fee:
The fee for a marriage license in New York State is $40.00 (CASH ONLY).
After a marriage license is issued, a mandatory 24-hour waiting period
must be observed before the marriage ceremony may take place. The
license will then be valid for a period of 60 days.
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