2010 Storm 14 Invoice 1 - Long Island Power Authority

2010Storm14Invoice1
Storm Brief for LIPA Storm Dates: 07/21/10 – 7/23/10 Beginning Wednesday July 21st, Long Island was affected by a weather system that consisted of locally severe thunderstorms, high winds and temperatures in excess of 90 degrees. Almost 16,000 LIPA customers were affected by this weather system, with the peak number of affected customers (7,658) occurring at 2000 hours on Wednesday. Of the customers affected, 81 percent were in Eastern Suffolk Division. Two‐hundred twenty‐
three restoration crews worked replacing poles, repairing power lines, removing trees and limbs from LIPA facilities, and replacing fuses. Approximately fifty‐eight percent of all customers were restored in less than four hours. Below is a summary of the storm interruption data: Division Queens – Nassau Central Western Suffolk Eastern Suffolk Totals # of Customers Affected
555
926
1,680
13,188
16,349
Total # of Jobs
25
41
52
245
363
333 Earl Ovington Blvd.
Uniondale, NY 11553
Memorandum
To:
National Grid
From: Long Island Power Authority
Date:
March 12, 2012
Re:
LIPA 2010 Storm 14, Invoice 1 - Disputes
The total amount billed to LIPA for Invoice SLIPA1000371 is $2,505,948.01. The total
original disputed charges were $70,054.15 and the revised disputed charges are $23,961.23.
The original disputed amount is a result of the LIPA review process detailed in Appendix 11
of the Amended and Restated Management Services Agreement. The disputes arise from
inadequate substantiation to justify charges. After identification of the original disputed
amounts, LIPA and National Grid discuss the disputed amounts and National Grid may
provide additional information to substantiate the charges in dispute. The revised disputed
amount is that remaining unsubstantiated following the LIPA and National Grid dispute
resolution meetings.
Not Substantiated Invoiced Costs
Third Party Costs

Invoice
Number
The following third party costs were disputed:
Contractor
Bates
Page
Original Amount
Disputed
Revised Amount
Disputed
70B69610
Asplundh Tree
Expert
178-202
212.80
0.00
69W43710
Asplundh Tree
Expert
213-222
36.00
36.00
223-247
31.50
31.50
412-420
499.20
499.20
70B69210
80A11110
Asplundh Tree
Expert
Asplundh
Construction
Corporation
Reason Not Substantiated
Original amount disputed because the vendor
overcharged 16 hours of B2 equipment. Dispute
resolved after a second review proved the charges
were billed correctly. Dispute cleared.
Original amount disputed because the vendor
interpretation of meal penalty charges was inconsistent
with contract terms & conditions. The dispute was
confirmed and will be credited to the storm.
Original amount disputed because the vendor
overcharged two hours of B2 equipment. The dispute
was confirmed and will be credited to the storm.
Original amount disputed because the vendor
overcharged 16 hours of B2 equipment. The dispute
was confirmed and will be credited to the storm.
Memo to National Grid LIPA 2010 Storm 14, Invoice 1 ‐ Disputes March 12, 2012 Page 2 of 5 80A09510
Asplundh
Construction
Corporation
421-431
120.00
120.00
80A10110
Asplundh
Construction
Corporation
432-442
120.00
120.00
582494
Hawkeye LLC
487-498
60.00
60.00
584837
Hawkeye LLC
511-522
60.00
60.00
583272
Hawkeye LLC
584-594
5,409.01
5,409.01
583276
Hawkeye LLC
676-686
6,352.46
6,352.46
583458
Hawkeye LLC
619-631
80.00
80.00
583279
Hawkeye LLC
632-642
4,038.78
4,038.78
583280
Hawkeye LLC
643-653
41,648.33
2,198.96
3318
Bancker Electric
775-786
66.32
66.32
8101265
Twenty First
Century
Communication
881-897
285.20
0.00
Original amount disputed because the vendor
interpretation of meal penalty charges was inconsistent
with contract terms & conditions. The dispute was
confirmed and will be credited to the storm.
Original amount disputed because the vendor
interpretation of meal penalty charges was inconsistent
with contract terms & conditions. The dispute was
confirmed and will be credited to the storm.
Original amount disputed because the vendor
interpretation of meal penalty charges was inconsistent
with contract terms & conditions. The dispute was
confirmed and will be credited to the storm.
Original amount disputed because the vendor
interpretation of meal penalty charges was inconsistent
with contract terms & conditions. The dispute was
confirmed and will be credited to the storm.
Original amount disputed because vendor invoiced
equipment and fuel when crew was on standby. The
dispute was confirmed and will be credited to the
storm.
Original amount disputed because vendor invoiced
equipment and fuel when crew was on standby. The
dispute was confirmed and will be credited to the
storm.
Original amount disputed because the vendor
interpretation of meal penalty charges was inconsistent
with contract terms & conditions. The dispute was
confirmed and will be credited to the storm.
Original amount disputed because vendor invoiced
equipment and fuel when crew was on standby. The
dispute was confirmed and will be credited to the
storm.
Original amount disputed because some release pages
were not provided. Dispute partially resolved after the
missing release pages were provided. The revised
dispute includes disputed meals and the delta between
premium rates and overtime rates on Monday. The
revised dispute was confirmed and will be credited to
the storm.
Original amount disputed because timesheets show
Working Foreman but release charges General
Foreman rate. The dispute was confirmed and will be
credited to the storm.
Original amount disputed because dates on the
worksheet did not correspond to storm period. Dispute
resolved after additional discussion; nearly all of July
was a storm period and this was likely an accounting
error. Reviewer confirmed the vendor did not overbill in
other storms. Dispute cleared.
Memo to National Grid LIPA 2010 Storm 14, Invoice 1 ‐ Disputes March 12, 2012 Page 3 of 5 1265WIC08052010
Twenty First
Century
Communication
898-903
393.47
0.00
SM1587
Waste Recycling
Solutions, Inc
756-774
533.50
0.00
80A29510
Asplundh
Construction
Corporation
825-843
2,659.36
62,605.93
2,659.36
21,731.59
Total

Original amount disputed because purchase order with
applicable pricing was not provided. Dispute resolved
after the purchase order was provided. Dispute
cleared.
Original amount disputed because the vendor billed
premium time instead of standard time. Dispute
resolved after a second review showed the vendor
worked on a Sunday and was eligible for premium time.
Dispute cleared.
Original amount disputed because timesheets show
Working Foreman but release charges General
Foreman rate. The dispute was confirmed and will be
credited to the storm.
Sales and Use Taxes on disputed third party costs that were invoiced:
Invoice Number
70B69610
69W43710
70B69210
80A11110
80A09510
80A10110
582494
584837
583272
583276
583458
583279
583280
80A29510
Contractor
Bates Pages
Asplundh Tree Expert
Asplundh Tree Expert
Asplundh Tree Expert
Asplundh Construction Corporation
Asplundh Construction Corporation
Asplundh Construction Corporation
Hawkeye LLC
Hawkeye LLC
Hawkeye LLC
Hawkeye LLC
Hawkeye LLC
Hawkeye LLC
Hawkeye LLC
Asplundh Construction Corporation
Total
178-202
213-222
223-247
412-420
421-431
432-442
487-498
511-522
584-594
676-686
619-631
632-642
643-653
825-843
Original Sales
Tax on Not
Substantiated
18.35
3.11
2.72
43.06
10.35
10.35
5.18
5.18
466.53
547.90
6.90
348.34
3,567.40
229.37
5,264.74
Revised Sales Tax
on Not
Substantiated
0.00
3.11
2.72
43.06
10.35
10.35
5.18
5.18
466.53
547.90
6.90
348.34
189.66
229.37
1,868.65
PCard

Name
The following PCard charges were disputed:
Vendor
Original
Amount Not
Substantiated
Revised
Amount Not
Substantiated
Placeholder, Place Uncle Joe’s Pizza
31.50
0.00
Placeholder, Place Raimo’s pizzeria
414.61
0.00
Reason Not Substantiated
Charge deemed appropriate based on updated
meal policy (effective March 15, 2011) that was
applied retroactively to previous transactions.
Charge deemed appropriate based on updated
meal policy (effective March 15, 2011) that was
Memo to National Grid LIPA 2010 Storm 14, Invoice 1 ‐ Disputes March 12, 2012 Page 4 of 5 Placeholder, Place Sherwood diner
65.40
0.00
Placeholder, Place Miyako l.i. Incorporat
502.13
0.00
Placeholder, Place Signature Bagels
62.91
0.00
Placeholder, Place Marinara
47.75
0.00
Placeholder, Place Bagel Boss
30.24
0.00
Placeholder, Place TGI Fridays
127.75
0.00
Placeholder, Place Empire Diner
52.85
0.00
Placeholder, Place Lisa's Woodbury Rd Deli
35.03
0.00
Placeholder, Place Applebee’s
110.12
0.00
Placeholder, Place Pastaeria
194.17
0.00
Placeholder, Place Dunkin
27.52
0.00
Placeholder, Place Signature Bagels
65.06
0.00
Placeholder, Place Country Rotisserie
217.26
217.26
Placeholder, Place Bagel Boss
26.88
26.88
Placeholder, Place Nakisaki International
16.95
16.95
applied retroactively to previous transactions.
Charge deemed appropriate based on updated
meal policy (effective March 15, 2011) that was
applied retroactively to previous transactions.
Charge deemed appropriate based on updated
meal policy (effective March 15, 2011) that was
applied retroactively to previous transactions.
Charge deemed appropriate based on updated
meal policy (effective March 15, 2011) that was
applied retroactively to previous transactions.
Charge deemed appropriate based on updated
meal policy (effective March 15, 2011) that was
applied retroactively to previous transactions.
Charge deemed appropriate based on updated
meal policy (effective March 15, 2011) that was
applied retroactively to previous transactions.
Charge deemed appropriate based on updated
meal policy (effective March 15, 2011) that was
applied retroactively to previous transactions.
Charge deemed appropriate based on updated
meal policy (effective March 15, 2011) that was
applied retroactively to previous transactions.
Charge deemed appropriate based on updated
meal policy (effective March 15, 2011) that was
applied retroactively to previous transactions.
Charge deemed appropriate based on updated
meal policy (effective March 15, 2011) that was
applied retroactively to previous transactions.
Charge deemed appropriate based on updated
meal policy (effective March 15, 2011) that was
applied retroactively to previous transactions.
Charge deemed appropriate based on updated
meal policy (effective March 15, 2011) that was
applied retroactively to previous transactions.
Charge deemed appropriate based on updated
meal policy (effective March 15, 2011) that was
applied retroactively to previous transactions.
Charge removed to conform to updated meal
policy (effective March 15, 2011) that was
applied retroactively to previous transactions.
The dispute balance will be credited to the
storm.
Charge removed to conform to updated meal
policy (effective March 15, 2011) that was
applied retroactively to previous transactions.
The dispute balance will be credited to the
storm.
Charge removed to conform to updated meal
policy (effective March 15, 2011) that was
Memo to National Grid LIPA 2010 Storm 14, Invoice 1 ‐ Disputes March 12, 2012 Page 5 of 5 Placeholder, Place Empire Diner
Placeholder, Place Total
Pepperoni’s
55.45
0.00
99.90
2,183.48
99.90
360.99
applied retroactively to previous transactions.
The dispute balance will be credited to the
storm.
Charge deemed appropriate based on updated
meal policy (effective March 15, 2011) that was
applied retroactively to previous transactions.
Charge removed to conform to updated meal
policy (effective March 15, 2011) that was
applied retroactively to previous transactions.
The dispute balance will be credited to the
storm.
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