APPENDIX G() - Title Page

Transcription

UNIVERSITI MALAYSIA PERLIS
INDUSTRIAL TRAINING GUIDELINES
ACKNOWLEDGEMENT
We would like to acknowledge the contributions by the Deans of all the School of
Engineering and also those involved directly or indirectly in producing this Industrial
Training (InTra) Guide. This publication of this guide would never been possible without
their inputs and comments. The InTra Programme is one of the main components in the
academic learning curriculum of Universiti Malaysia Perlis (UniMAP) and it has always
been a mission of the Centre of Industrial Collaboration, UniMAP to produce this guide
which will enable students and staff to be well informed about the procedures and activities
carried out throughout the InTra programme.
This document is prepared by UniMAP’s Industrial Relation Team (InTeam):
Assoc Prof Mohd Shuid Salleh
En. Soh Ping Jack
En. Mohd Khairuddin Md Arshad
Pn. Siti Noor Baba
Pn. Hasnizah Bt Aris
En. Noor Hasnizam Bin Hanafi
En. Mohamad Nasir Murad
En. Mohd Zaheruddin Kasmuin
En. Mohd Shukry Abdul Majid
En. Muhammad Juhairi Aziz Safar
With special thanks to:
• CIC Staff: Pn Istiharah Ishak, Pn Nurbazlin, Pn Azlindamalini, En Azhar, En
Nizam, En Shahfi, En Faizoo, En Syamri
• Staff of the Diploma Coordination Unit: Pn Hanimah, Pn Aimi, Pn Intan Marliana
• Staff of PPK Komputer & Perhubungan: En Azremi, Pn Farah Dieva, Pn Yusnita,
Pn Rusmiza and En Roshaizan
• All who have contributed directly and indirectly to the production of this guide
booklet
ii
ABSTRACT
Industrial training (InTra) is one of the main components of the academic learning
curriculum of Universiti Malaysia Perlis (UniMAP). The purpose of this Industrial Training
Guide is to serve as a source of reference and a guide to students who are about to embark
on their industrial training. Students are expected to fully utilize the guidelines given to
handle situations and problems that may arise during the course of their training.
Revision 1: June 2008
Endorsed by Jawatankuasa Pengurusan Akademik (JPA):
iii
TABLE OF CONTENTS
Page
ACKNOWLEDGMENT
ii
ABSTRACT
iii
TABLE OF CONTENTS
iv
CHAPTER 1 INTRODUCTION
1.1
Introduction
1
1.2
Industrial Training Outcomes
1
1.3
Definitions
1
1.4
Training Components
2
1.5
Roles and Responsibilities
3
1.5.1
Center for Industrial Collaboration (CIC)
4
1.5.2
Schools of Engineering
4
1.5.3
Host Company
5
1.5.4
Students
5
CHAPTER 2 INDUSTRIAL TRAINING PREPARATION
2.1
Registration
7
2.2
InTra Application Briefing
7
2.3
InTra Placement Application Procedure
7
2.4
InTra Placement
9
2.5
InTra Leadership Workshop (Bengkel Kepimpinan InTra)
9
CHAPTER 3 GUIDELINES DURING INDUSTRIAL TRAINING
3.1
Reporting on Duty at the Host Company
iv
11
Page
3.2
Documents and Submissions
11
3.3
Change of Address
12
3.4
Industrial Training Duration
12
3.5
Change of Training Venue
12
3.6
Log Book
12
3.7
Attendance
13
3.8
Leaves of Absence
13
3.9
Insurance
13
3.10
Organizational Secrecy and Non-Disclosure
14
3.11
Termination and Dismissal
14
3.12
InTra Report
14
3.13
Training Completion
14
3.14
Performance Evaluation Forms
14
CHAPTER 4 INDUSTRIAL TRAINING EVALUATION
4.1
Confirmation of Training Completion
16
4.2
InTra Prerequisites
16
4.3
Assessment during Training
17
4.4
Post-training Evaluations
17
4.5
Industrial Training Grades
17
4.6
Industrial Training Results
17
4.7
UniMAP Apprentice Program
18
CHAPTER 5 INDUSTRIAL TRAINING RULES AND REGULATIONS
5.1
Discipline and Conduct
19
5.2
Pre-InTra Rules and Regulations
19
5.3
Rules and Regulation during InTra
20
v
Page
5.4
Post-InTra Rules and Regulation
20
5.5
Disciplinary Actions
21
5.6
Appeals
21
CHAPTER 6 GUIDELINES FOR INDUSTRIAL TRAINING REPORT WRITING
6.1
Introduction
22
6.2
Purpose
22
6.3
InTra Report
22
6.3.1
General Guidelines
22
6.3.2
Binding
23
6.3.3
Cover Page
23
6.3.4
Language
23
6.3.5
Submission
23
6.3.6
Length of Report
23
6.3.7
Typing Format and Spacing
24
6.3.8
Margins
24
6.3.9
Pagination
24
6.4
6.3.10 Sub-divisions
24
6.3.11 Tables and Figures
25
Layout of Contents
25
6.4.1
Preliminaries
25
6.4.1.1 Title Page
25
6.4.1.2 Host Company Verification Statement
26
6.4.1.3 Acknowledgement
26
6.4.1.4 Abstract
26
6.4.1.5 Table of Contents
26
Main Body (Text)
27
6.4.2.1 Introduction
27
6.4.2.2 Industrial Training Projects and Main Activities
27
6.4.2
vi
Page
6.4.2.3 Discussion and Recommendation
28
6.4.2.4 Conclusion
28
6.4.3
References
28
6.4.4
Appendices
28
CHAPTER 7 GUIDELINE
FOR
INDUSTRIAL
TRAINING
LOG
BOOK
WRITING
7.1
Introduction
29
7.2
Items to be reported in the Log Book
29
7.2.1
Work/Duties that are carried out by the student
29
7.2.2
Work/Duties that are observed
29
7.2.3
Work/Duties that are heard
30
7.3
Example of Log Book Writing
30
CHAPTER 8 CONCLUSION
8.1
Conlusion
31
APPENDICES
Appendix A (i) – Flowchart for InTra Application Procedure
32
Appendix A (ii) – Resume Sample
33
Appendix A (iii) – InTra01 (HC Selection Form)
36
Appendix A (iv) – Application Letter for InTra
37
Appendix A (v) – InTra Information Sheet
38
Appendix A (vi) –InTra Result Acknowledgement Form
39
Appendix B (i) – Flowchart for InTra Placement Confirmation
40
Appendix B (ii) – Sample of Host Company Offer Letter
41
Appendix B (iii) – Confirmation of Placement Letter to HC
43
Appendix B (iv) – InTra06 (InTra Activity Plan)
44
vii
Page
Appendix B (v) – InTra07 (InTra Training Schedule)
45
Appendix B (vi) – InTra14 (Placement Verification by Student)
47
Appendix B (vii) – InTra Student Identification Letter
48
Appendix C (i) – Flowchart for InTra Evaluation Procedure
49
Appendix C (ii) – Application for Visit to Host Company
51
Appendix C (iii) – InTra08 Form (HC Supervisor Evaluation Form)
52
Appendix C (iv) – InTra09 Form (Oral Presentation at HC Evaluation Form)
53
Appendix C (v) – InTra10 Form (Log Book Evaluation Form)
54
Appendix C (vi) – InTra11 Form (School Oral Presentation Evaluation Form)
55
Appendix C (vii) – InTra12 Form (Report Evaluation Form)
56
Appendix C (viii) – InTra13 Form (Overall Evaluation Form)
57
Appendix D (i) – Confirmation of Registration at HC Card
58
Appendix D (ii) – Student Info during InTra Card
59
Appendix D (iii) – Confirmation of Training Completion
60
Appendix E (i) – Cover Page Format
61
Appendix E (ii) – Text Report Format
62
Appendix E (iii) – Title Page Format
63
Appendix E (iv) – Company Verification Statement
64
Appendix E (v) – Abstract Format
65
Appendix E (vi) – Tables of Contents Format
66
Appendix E (vii) – Reference System – Number System
68
Appendix F (i) – InTra Log Book Format (Front)
72
Appendix F (ii) – InTra Log Book Format (Back)
73
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Industrial Training (InTra) Guidelines
CHAPTER 1
INTRODUCTION
1.1
Introduction
Industrial training (InTra) is one of the major courses in the academic curriculum
outlined by Universiti Malaysia Perlis (UniMAP). Students are required to pass Industrial
Training to be eligible for graduation and to be conferred the Degree/Diploma in
Engineering. Students will be placed in a specific organization to enable them to be
exposed to the real working environment.
The purpose of this Industrial Training Guideline is to serve as a source of reference
and guide for students who are about to embark on their Industrial Training program.
Students are expected to fully utilize this guideline to handle situations and problems that
may arise during the training period.
1.2
Industrial Training Outcomes
The course outcomes of Industrial Training are listed in the HEA-01 Forms for DIT
361/6 and EIT300/6 courses.
1.3
Definitions
Terms used in this guideline are defined as in Table 1.1 below.
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Table 1.1: Terms used in this guideline
Industrial Training
A course which is taken by students to fulfill their
programme’s requirement where they will be placed in a
selected industry/host company for a period of one
semester.
Application for Placement
A process where students apply for Industrial Training
placement to Host Companies which have been endorsed
by the respective Schools of Engineering
Confirmation of Placement
A process where an official confirmation of placement to
a specific Host Company to selected student(s) is
produced by the staff of the respective Schools of
Engineering.
Students’ Evaluation
A process where students who registered for Industrial
Training are evaluated by Supervisors from their
respective School of Engineering and Host Company
Supervisors.
1.4
Training Components
The InTra should have the following features:
a) Practical and project based training.
b) Research and development based.
c) Communication and management skills.
d) Costing and safety awareness.
e) Improvement to existing designs.
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1.5
Roles and Responsibilities
Roles and responsibilities of different parties involved in DIT361/6 -Industrial
Training are elaborated in Table 1.2.
Table 1.2: InTra Roles and Responsibilities
Director
Responsible for the overall planning and execution of
Industrial Training for UniMAP students at the
University level
Dean (Schools of
Responsible for the overall planning and execution of
Engineering)
Industrial Training for UniMAP students at the
respective School level
Industrial Liaison Officer
Responsible for monitoring all activities that are related
(CIC)
to Industrial Training in UniMAP.
School Coordinator
Responsible for monitoring all activities that are related
to Industrial Training in UniMAP at his/her respective
School level
School Supervisor
Responsible for the evaluation of selected Industrial
Training students that have been assigned to them.
Host Company Supervisor
Responsible for the evaluation of selected Industrial
Training students that have been assigned to them at the
Host Company.
Assistant Registrar (CIC)
Responsible for recording updates of all activities that
are related to the Industrial Training in UniMAP
Assistant Registrar (Schools Responsible for the preparation, record and updates of
of Engineering)
all activities that are related to Industrial Training at
his/her respective School level
3
Administrative Assistant
Responsible for assisting the Assistant Registrar in
(CIC)
preparation, record and updates that are related to the
Industrial Training in UniMAP.
Administrative Assistant
Responsible for assisting the Assistant Registrar in the
(Schools of Engineering)
preparation, record and updates of activities that are
related to the Industrial Training at his/her respective
School level.
1.5.1
Centre for Industrial Collaboration (CIC)
a) Planning and coordinating Industrial Training.
b) Planning the training scope and guidelines.
c) Coordinating the collaboration between student’s school supervisor and
the host company supervisor.
d) Preparing the evaluation procedures.
e) Briefing students on their roles and responsibilities.
f) Coordinating the industry visit by the school supervisors.
g) Assisting the Schools in conducting visits and discussion with the Host
Company Supervisor, monitoring students’ progress, assessment and
presentation.
h) Reviewing and analyzing the feedback from company, supervisor and
students before, during and after InTra.
i) Assessing students’ evaluation form and grading.
j) Responsible for student’s welfare during InTra.
1.5.2
Schools of Engineering
a) Each school will select one supervisor for the students.
b) Each supervisor will monitor various relevant aspects of the InTra.
4
c) Conduct visits and discussion with the Host Company Supervisor,
monitor students progress, assessment and presentation
d) Each School supervisor will assess students’ performance during InTra.
e) Each School supervisor has to develop and maintain good rapport with
the host company supervisor, review the logbooks and final report.
f) Each School supervisor will submit the evaluation form upon completion
of the InTra to the School Coordinator.
1.5.3 Host Company
a) Planning and scheduling InTra using forms InTra06 and InTra07
(Appendices B(iv) and B(v)).
b) Selecting and assigning the student’s Host Company Supervisor
c) Planning and discussing with students on details of InTra.
d) Liaising with the School Supervisor during visits.
e) Verifying Confirmation of Registration at Host Company (Appendix
D(i)) after students report for duty
f) Supervising and guiding students during InTra.
g) Assessing students’ logbooks (Appendix F(i) and F(ii)) and periodically
reviewing their report (Appendix E(i) to E(vii))
h) Evaluating student’s performance using InTra08 Form (Appendix C(iii))
i) Evaluating students’ oral presentation at the end of the InTra using
InTra09 Form (Appendix C(iv))
j) Providing the necessary physical facilities to the students to carry out the
tasks assigned to them
1.5.4
Students
a) Attend the Intra Leadership Workshop.
b) Adhere to the University and Host Company’s rules and regulation.
c) Identify the suitable company and apply for placement.
5
d) Attend Intra at Host Company from start till the end, and not changing
host company under any circumstances
e) Fill and return Registration at Host Company (Appendix D(i)), and
Student Information during InTra Cards (Appendix D(ii)), after being
filled-up by respective Host Company Supervisors.
f) Maintain good discipline and personal conduct.
g) Adhere to training schedules and complete the assigned duties and tasks
on time.
h) Regularly update their report and logbook.
i) Develop and maintain good rapport with company staff.
j) Acquire as much knowledge and skills as possible.
k) Inform Host Company and School supervisors if faced with any
problem.
l) Upkeep the image of University and Host Company.
m) Submit the logbook and report to the CIC at the end of InTra.
n) Present their work to the Host Company and school supervisors.
o) Required to attend Apprentice Programme back in the University after
completion of training (for Diploma students only).
6
CHAPTER 2
INDUSTRIAL TRAINING PREPARATION
2.1
Registration
Students are required to register for the Industrial Training as according to the
registration instructions. Students who failed to do so will NOT BE ALLOWED to
undertake the course.
2.2
InTra Application Briefing
Students are required to attend the briefing, which purpose is to explain about the
guidelines of choice and application for Industrial Training. The overall flow for
application process is provided in Appendix A (i).
2.3
InTra Placement Application Procedures
Application for placement needs a resume (Appendix A (ii)), an official application
letter that is issued by their respective Schools of Engineering (Appendix A (iii) and A
(iv)), InTra Information Sheet (Appendix A (v)) and InTra Result Acknowledgement Form
(Appendix A (vi)). Potential organizations can be identified either by referring to the
Database of Companies that is available at the CIC portal/UniMAP website, by contacting
the organization directly, or going through online sources.
For organizations that are not listed in the Database of Companies, students are
advised to get detailed information before applying for placement at that company. As a
7
guide, details that are required are:
a) Background of the Organization
b) Types of Activities
c) Service that are provided by the company
d) Types of products that are produced by the company
After gathering all information and the organization is deemed suitable, students
must get approval from their School Coordinators before applying. Upon approval the next
steps are as follow:
a) Students must contact the organization’s administrators
b) Students must introduce themselves, and to let them know about the reasons for
contacting them.
c) Students must submit the official application letter, resume and relevant
documents to the organization.
d) Students must prepare for an interview (if required) on theoretical knowledge,
practical and UniMAP’s general information.
e) If the organization could not provide an immediate decision, students are
advised to leave the application documents and follow up on the application
later.
After the placement has been confirmed, students must present a copy of the InTra
Result Acknowledgement Form (Appendix A (vi)) and/or the Company’s Offer Letter
(Appendix B (ii)) as soon as possible to the School Coordinator for record purpose.
Students are advised to consult School Coordinator on matters related to the selection and
problems that may arise in application for placement. The Flowchart for the placement
confirmation procedure is shown in Appendix B (i).
a) Students are NOT ALLOWED to accept more than one training place at a
time
b) Students are NOT ALLOWED to change training placement venue after
the official letter of placement has been issued by respective Schools
8
c) Once placement is offered by the Host Company, students are required to
response to the offer within the stipulated period, or the soonest possible.
d) Students are NOT ALLOWED to ask potential companies about allowances
2.4
InTra Placement
Student placements will be approved once the students have met ALL the following
criterias:
a) Attended the InTra Leadership Workshop and related briefings.
b) Achieve the ‘active’ status (with a CGPA of at least 2.0).
c) Completed the total unit of CORE COURSES that MUST be completed prior
to embarking the Industrial Training course.
d) Require directives issued by the University.
The Industrial Liaison Team, InTeam (which is a committee comprised of School
Coordinators and CIC) will issue an Official Application Letter (Appendix A (iv)). The
letter should contain:
a) The name and address of the school
b) The names of the responsible officer/contact persons
c) The phone and fax number of the University
d) The Industrial Training start-end dates and duration of the attachment
InTeam will also send an official Letter of Offer Acceptance (Appendix B (iii)) to
the organization to inform them of the Trainee’s Name, and the date-time that the students
are due to report for duty.
2.5
InTra Leadership Workshop (Bengkel Kepimpinan InTra)
All students that are due to register for the Industrial Training are expected to attend
InTra
Leadership
Workshop
(Bengkel
Kepimpinan
InTra).
The
attendance
is
COMPULSORY. This workshop serves as a guide to the students on the procedures that
9
need to be undertaken while undergoing training in the organizations. Students will also be
briefed on the methods and guidelines for writing their Log Books and Industrial Training
Reports.
10
Industrial Training (InTra) Guidelines for Diploma
CHAPTER 3
GUIDELINES DURING INDUSTRIAL TRAINING
3.1
Reporting for Duty
Students are required to report for duty at their respective organization at the
specified time and date. They are also required to dress up properly and appropriately, to
show a high level of enthusiasm and to protect the image of the University at all times.
3.2
Documents and Submissions
When reporting for duty, students are required to produce the following documents
to the Host Company:
a) Host Company Offer Letter (Appendix B (ii))
b) Student Matric Card
c) Letter of Acceptance of Offer (Appendix B (iii))
d) Industrial Training Log Book (Appendix F (i) and (ii))
After reporting for duty, students must complete the following documents and send
them to the University:
a) Registration at Host Company Card (Appendix D(i))
b) Student Information during InTra Card (Appendix D(ii))
c) A sketched Plan of Direction to the Host Company – to be submitted to
School Coordinator
d) InTra06 form (Appendix B(iv)) – within three weeks after reporting for
duty
11
e) InTra07 form (Appendix B(v)) – within three weeks after reporting for duty
Supervisors from the Schools of Engineering WILL NOT visit and evaluate
students if those cards/documents are not received by them. Thus, no assessment and marks
will be given.
3.3
Change of Address
Any change of training venue (ONLY upon instruction by the organization/host
company) or house address MUST be reported in writing to the University immediately.
3.4
InTra Duration
Students are required to go on the industrial training within the required duration.
Students can start their training earlier. However, students are NOT ALLOWED to end
their training before the date stated in the Letter of Acceptance/Offer Letter. Students who
leave their training earlier than the ending date (even with the organization’s/host
company’s approval) shall be required to repeat their training and disciplinary action will
be taken against them.
3.5
Change of Training Venue
Students are NOT ALLOWED to change training venue, except with the written
permission from the Director of CIC AND respective School’s Dean. Students who disobey
this ruling WILL BE DISQUALIFIED form their Industrial Training course, will be
given grade F and will be instructed to repeat their Industrial Training attachment at another
time/semester.
3.6
Log Book
Students must always keep their log book with them at all times during training for
12
ease of making activity recording and daily updates. The log book must be handed to the
Host Company supervisor AT LEAST once in every two weeks for inspection, and must
be submitted to the School Supervisor during their visit.
3.7
Attendance
Students are required to be present for work daily throughout the period of the
Industrial Training and to obey all work and organizational rules set by the Host Company.
3.8
Leaves of Absence
Students are ineligible for any leaves of absence and annual leaves. However,
students may seek the Host Company’s AND UniMAP Industry Liaison Team’s (InTeam)
approval for any pre-planned leaves of absence. In the case of an emergency, students are
required to inform their Host Company supervisors immediately and to apply officially for
leave once they are back from the emergency leave.
The University will only recognize medical certificates from Approved Medical
Practitioners. A copy of the medical certificate MUST be pasted in the Industrial Training
Log Book on the day of leave, and another copy MUST be submitted to UniMAP InTeam.
Students who is absent from work without valid reason/prior approval or without
the Host Company’s prior knowledge will have to face the disciplinary action taken by the
university or be disqualified from their Industrial Training course.
3.9
Insurance
The University will provide group insurance coverage for all students who are will
perform their Industrial Training. In the event of any accidents during training, the student
or their representative is required to contact the School’s Coordinator, Centre for Industrial
Collaboration and Students Affair Department (HEPA) immediately. Students are advised
to be extra cautious about their safety throughout their training.
13
3.10
Organizational Secrecy and Non-Disclosure
Students are strictly prohibited to expose any information to any third parties
without a proper written permission from the organization. Students are also strictly
prohibited to produce their own copies and pictures of any documents and equipments
which are confidential and deemed as the trade secret of the organization without written
permission.
3.11
Termination and Dismissal
Students who failed to observe their respective organizational rules and regulations
will be disqualified from their Industrial Training course. They are also liable for
disciplinary action according to UniMAP’s Industrial Training Guidelines (as stated in
Chapter 5).
3.12
InTra Report
Students are expected to submit their full Industrial Training Report by the end of
the training. Thus, they are advised to update their reports in stages throughout the training
period. The University will not entertain any kind of appeal for late submission of report.
3.13
Completion of Training
At the end of the training period, students are required to obtain a signed
verification of completion from respective Host Company Supervisors (Appendix D (iii)).
Students who are unable to produce this form to the School Coordinators will be
considered to have not completed or attended the Industrial Training, and will be asked to
repeat.
3.14
Performance Evaluation Forms
Students are required to submit their Performance Evaluation Forms (InTra08,
14
InTra09 – Appendices C (iii) and C (iv)) to their Host Company Supervisors a month prior
to the completion of training for evaluation purposes. Completed forms must be submitted
to the School Supervisors at their last visit to the company OR as per School Coordinators’
instructions.
15
CHAPTER 4
INDUSTRIAL TRAINING EVALUATION
4.1
Confirmation of Training Completion
Students who have completed their training are required to attend the Apprentice
Program at the required date and time. During the period of their stay, students are required
to submit the following documents:
1. Log Book
2. Industrial Training Report
3. Confirmation of Training Completion Form - InTra15 (Appendix D(iii))
4.2
Industrial Training Pre-requisites
Before starting their training, students need to fulfil the following criteria:
a) Have attended the InTra Leadership Workshop and related briefings.
b) Must be in the ‘active’ status (with a CGPA of at least 2.0).
c) Completed the total unit of CORE COURSES that MUST be completed prior
to embarking the Industrial Training course.
d) Other directives issued by the University.
Students will be disqualified from attending their Industrial Training if he/she does
not meet ALL the requirements stated above.
16
4.3
Industrial Training Assessment
The assessment breakdowns are as follow:
a) Performance Evaluation by Host Company Supervisor
- 30%
b) Presentation to Host Company Supervisor
- 10%
c) Log Book
- 20%
d) Visit Evaluation
- 10%
e) Presentation after InTra Completion
- 10%
f) Industrial Training Report
- 20%
TOTAL
4.4
100%
Post-Training Evaluations
Post Training activities will be held back in the University, which includes a full
attendance for Apprentice Program. Submission of Industrial Training Report and Log
Book are also COMPULSORY.
.
4.5
Industrial Training Grades
Students will be graded from Grade A to Grade F according to the University’s
Examination Evaluation System.
4.6
Industrial Training Results
Result Slip will be issued by the University after approval by the University’s
Examination Board. Students who failed MUST repeat the training.
For any appeal and re-assessment of the results, terms and conditions in Chapter 3,
shall be observed. Students are NOT ALLOWED to repeat their training more than
ONCE.
17
4.7
UniMAP Apprentice Programme
This programme is designed for UniMAP Diploma Graduates programmes which
include presentations, seminars, workshops, talks on soft-skill enhancements. This will also
provide the opportunity for students to meet up with their School Supervisors to discuss
and finalize the Final Report and Log Book before they are submitted.
18
CHAPTER 5
INDUSTRIAL TRAINING RULES & REGULATIONS
5.1
Discipline and Conduct
Students are responsible to display a high level of discipline and conduct worthy of
a University student both within and away from the Host company/organization.
5.2
Pre-InTra Rules and Regulation
Students need to make ample preparation prior to their Industrial Training. Items
that need to be taken into careful consideration are as follows:
a) To register for the course (Industrial Training) within the stipulated registration
period.
b) To attend the InTra Leadership Workshop.
c) To attend any briefings related to Industrial Training at the specified time and
date.
d) To apply for placement according to the regulations determined.
e) To accept only ONE offer during Industrial Training Placement.
f) Not to reject/change verbally/written accepted offers without the consent of the
School’s Coordinators.
g) Not to falsify any documents that is being submitted to the Host Company,
School and/or CIC.
Students may refer to the Flowchart for InTra Application Procedure (Appendix A
(i)) and Flowchart for InTra Placement Confirmation (Appendix B (i)).
19
5.3
Rules and Regulation During InTra
Students who have satisfied all requirements in para 5.3 will be eligible to go on an
Industrial Training within the stipulated period.
Items that need to be taken into careful consideration are as follow:
a) To obey all University and Host Company’s Rules and Regulations.
b) To report in for duty at the Host Company at the specified date and time.
c) To complete the Industrial Training at the specific Host Company until the
completion date. Any applications and appeals for shortening the duration of
training will not be entertained.
d) Not to change the Host Company without any written permission from the
Director of CIC AND respective School’s Dean.
e) To fill-up and submit all related forms and documents within the stipulated
submission period without forgery.
f) To observe organizational secrecy with care.
g) Not to take any leave of absence without prior approval from Host Company or
University or both.
Students may refer to the Flowchart for InTra Evaluation Procedure (Appendix C
(i)).
5.4
Post-InTra Rules and Regulation
Students who have completed the Industrial Training course successfully, without
any disciplinary problems will pass the course. However, the official results for the training
will be issued after the endorsement made at School and University levels.
Items that need to be taken into careful consideration after completion of the
training are as follow:
a) To report for InTra completion at the stipulated time and date, while submitting the
20
following documents:
a. Log Book
b. Industrial Training Report
c. Confirmation of Training Completion Form - InTra15 (Appendix D(iii))
b) To submit the Industrial Training Report and Log Book without any falsification
and forgery.
c) To attend School’s Final Presentation sessions at the specified time, date and place.
d) To attend UniMAP’s Apprentice Programme at the specified time, date and place.
5.5
Disciplinary Actions
Failure to observe rules in para 5.3, 5.4 dan 5.5 above, students could face one of
the following actions:
a) Official Warning Letter OR
b) Cancellation of Industrial Training Registration OR
c) Mark deduction not more than 50% OR
d) To repeat the InTra Programme OR
e) Others decision(s) decided by University.
5.6
Appeals
Students reserve the right to submit an appeal upon the disciplinary actions taken
on them. A written appeal must be submitted to the respective Dean of the Schools of
Engineering, and carbon copied (cc) to the Director of the Center for Industrial
Collaboration within 14 days from the date stated on the disciplinary action letter is issued
to them.
21
CHAPTER 6
GUIDELINES FOR INDUSTRIAL TRAINING REPORT WRITING
6.1
Introduction
This chapter will explain the guidelines in writing and formatting an Industrial
Training Report. This report is part of the assessment requirement and the following
guidelines are set out to ensure the format and final form of the report will meet minimum
requirements in order to complete the Industrial Training. Students MUST follow these
guidelines when preparing the report.
6.2
Purpose
All details stated in this document are intended to guide students in preparing a
high-quality official report of their Industrial Training in a systematic way.
6.3
Industrial Training Report
6.3.1
General Guidelines
a) Report should be type-written on a white paper and placed in proper order.
b) Paper used must be of A4 size (210 x 297mm), and the minimum weight of the
paper is 80 grams.
c) Capital letters must be used at the start of every sentence and noun. After comas
and full stops, ONE blank space must be provided prior to the next word.
22
6.3.2
Binding
The final report must be stapled-bind with black tape at the side and plastic covers.
6.3.3
Cover Page
The student’s name and Programme, the School, the University, and the year of
submission should be typed on the front cover and printed out in block letters of 18 point
size (Times New Roman).
The cover and back pages for each school is as follow:
Programme
Cover pages colour
Diploma in Engineering (Microelectronic Engineering)
Pink
Diploma in Engineering (Manufacturing Engineering)
Pale Blue
Diploma in Engineering (Metallurgical Engineering)
Gold
Diploma in Engineering (Mechatronic Engineering)
Red
Diploma in Engineering (Computer Engineering)
Yellow
Diploma in Engineering (Electrical Engineering)
Orange
Refer to Appendix E (i) for cover page text format.
6.3.4
Language
Reports must be fully written in English.
6.3.5
Submissions
Students are also required to submit ONE hardcopy of stapled bound report and
TWO softcopies in CDs, to their respective Schools of Engineering
6.3.6
Length of the report
The final report should not exceed 60 pages (excluding appendices).
23
6.3.7
Typing Format and Spacing
Report should be typed, one and half-spaced, on one side of the paper using Word-
processed. The acceptable font and font size format are Times New Roman and font size
12, justified. Single spacing is used for Table, Figure, notes, footnotes and references.
6.3.8
Margin
Top Edge
: 2.5 cm or 1 inch
Bottom Edge
: 2.5 cm or 1 inch
Right Side
: 2.5 cm or 1 inch
Left Side
: 3.5 cm or 1.35 inch
Refer to Appendix E (ii) for margin of report format.
6.3.9
Pagination
All the pages are numbered consecutively at the centre bottom of each page.
The Preliminaries are numbered in consecutive lower case Roman numerals (i, ii,
iii, etc). The title page at the front of the report is considered to be page i, but the number is
not typed. Roman numeral ii, appears on the next page after the title page.
The text and all References and Appendices pages are numbered consecutively in
Arabic numerals (1, 2, 3, 4, etc) beginning with 1 on the first page of the text.
6.3.10 Subdivision
The internal organization of the text should be used consistently throughout the
report. It is recommended that the text should be divided into chapters. Text in each chapter
should be organized based on chapter numbers and content numbers in sequence. For
example; Chapter 1, Chapter 2, Chapter 3, Chapter 4. Sub-divisions are also permitted.
Content of each chapter may be divided under headings and sub-headings such as
1.1, 1.2, 1.3, and so on.
24
6.3.11 Tables and Figure
Tables must be properly centered on the page within the prescribed margin. Each
table must bear a reference number (in Arabic numeral) and a caption. The number must
correspond to a similar number in the text. It may be useful to place tables in each chapter
very close after to the discussion related to the table and number them in sequence, i.e; table
found in Chapter 3 should be numbered Table 3.1, Table 3.2, and so on.
The word ‘Table’, its number and its caption appear above the table (font
12, single-spaced). If any table continued onto the following or subsequent pages, the top
line of the pages reads: Table 1.2 continued. The caption is not repeated. If the table is
reproduced, the reference must be cited.
The word ‘Figure’ or ‘Fig.’ is numbered in Arabic numeral, and its caption is placed
below the figure (font 12, single-spaced).
6.4
Layout of Contents
Final Report Project is composed of four parts, which are explained below:
.
6.4.1
Preliminaries
The Preliminaries are made up of a number of sections such as title page,
acknowledgement, Company Verification Statement, table of contents and abstract.
.
6.4.1.1 Title Page
Important information to be included at the front page – University, subject name
and code, name of the student, Matric no, Programme, Academic Year of submission, Host
Company’s name and address. Reports must be entitled “Industrial Training Report”.
Refer to Appendix E (iii) for title page format.
25
6.4.1.2 Host Company Verification Statement
Refer to Appendix E (iv) for Host Company Verification Statement.
6.4.1.3 Acknowledgement
Acknowledge any help you received throughout your project. These include helps
from staff personnel as well as the facility provided for the project.
6.4.1.4 Abstract
Abstract is short, information packed summary of the activities throughout the
training/project. In one or two paragraphs, students should state the purpose of the project,
the essentials of the project or the outcomes of the project in brief. Abstract should be
informative, as it should serve as a substitute for the whole report. Abstract must concretely
summarize and shall be written in one page.
Refer to Appendix E (v) for abstract format.
6.4.1.5 Table of Contents
The titles of parts, sections or chapters and their principal subdivisions should be
listed in the Table of Contents and must be worded exactly as they appear in the body of the
report.
Refer to Appendix E (vi) for table of contents format.
26
6.4.2
Main body (Text)
6.4.2.1 Introduction
In introduction, students are to highlight the host company’s background. This
includes its organizational structure, top management team, corporate profile and etc. It is
also very desirable to include an organizational chart of the management/departmental
hierarchy. The scope of work of the department where the student is attached, tasks,
projects and main activities should also be included into this section.
(Students
are
advised
to
discuss
with
their
Host
Company’s
management/supervisors before writing and reporting on confidential matters so that it
may not go against the policy of the organization)
6.4.2.2 Industrial Training Project and Main Activities
A detailed description of the methodology and materials used (inclusive design and
testing phases). Students are also to include any interesting and important steps taken in
solving/troubleshooting problems encountered during the course of the training.
Then, the explanation of obtained results from daily/periodic duty and tasks must be
presentable in the report. Students must give specific explanation about the topics, and be
creative in presenting their results. Every detail of duties and task must be supported by
tabulated data, graphs, diagrams, charts or pictures and so on.
These contents must also be factual and accurate, based on references from
magazines, books, journals, manuals, work instructions etc. Students are also required to
relate their practical experience to their theoretical knowledge learnt in the course of their
study.
27
6.4.2.3 Discussion and Recommendation
Students should emphasize evaluation on the subject/material/process/problem
faced. Discuss the significance of the challenges and limitations of your findings/solutions.
Discussions must emphasize on the outcome of the research in relation to the results
obtained from the project work and theories reported.
6.4.2.4 Conclusion
This is usually treated as the last major division of the text. Students are to conclude
their work and findings in this section. Further improvements or suggestions for future
work should also be mentioned. The text should not be more than one page.
6.4.3
References
References must be presented according to the number system.
Refer to Appendix E (vii) for references format.
6.4.4
Appendices
Each part has several sections which may be arranged in a numerical sequence of
chapters.
28
CHAPTER 7
GUIDELINES FOR INDUSTRIAL TRAINING LOG BOOK WRITING
7.1
Introduction
The Log Book is an important assessment component in the Industrial Training
course. A Log Book is usually used to record ideas, engineering processes, experimental
tests, results and observations. If properly organized and maintained, it can help to recall
important information that might be useful in report writing. It is a good practice for the
students to update their Log book on a daily basis and to get their Host Company’s
supervisors verification on a fortnightly basis.
7.2
Items to be reported in the Log Book
Entries that are written in the Log Book are usually short and precise. Information that is
usually entered into a Log Book is as follows:
7.2.1
Works carried out by the student
Work and duties that are carried out personally should be detailed out from the start
to the end. All explanations and reporting are best supplemented by sketches of diagrams,
pictures or calculations.
7.2.2
Works that are observed
The organization usually does not allow students to carry out dangerous and highly
29
specialized job. In these situations, students are allowed to observe and note down in
details every step that is taken in carrying out the job by the co-worker or authorized
personnel. Learning through observation is also an essential part of the training.
7.2.3
Work/Duties that are heard
In established organizations, some of the settings of important equipments
that are the backbone of the company’s operation are too critical to be risked for
demonstration purposes. Thus, it is also important for the student to learn and report about
duties and operations of certain equipments/systems through listening.
7.3
Example of Log Book Writing
a) Record down the instructions given by the Host Company’s Supervisor
b) List down all equipments/documents that are required to carry out the task
c) List down each detailed step one-by-one from the start until the end
d) Sketch all equipments and components that are involved, and calculations done
e) Details of the task conducted and results gathered
f) References
g) Make a conclusion, summary, comments and perhaps suggestions on how the
task may be improved.
30
APPENDIX A (i) : Flowchart for InTra Application Procedure
START
Responsibilities
Time Line
Semester 1
Week 1 to Week 2
Semester 1
Week 3 to Week 6
Announcement and InTra
Briefing for students
Application received
- Students’ Resumes - App A(ii)
- InTra01 Form - App A(iii)
Key into
InTra
Database
Rejected
1.
2.
3.
CIC to coordinate
School to arrange and brief
Students to attend
1.
2.
School to notify and record
Students to submit
School to communicate
result to students
Accepted
A summary of application
is produced
Week 7 to Week 21 OR
Throughout semester 1
1.
2.
Application Submitted
- Students’ Resume – App A (ii)
- Application Letter – App A(iv)
- InTra Info – App A(v)
- UniMAP & School Info (if new HC)
- Feedback Form (InTra02) – App A(vi)
School to record
Students to submit
Students to follow-up
Follow up
1.
2.
Rejected
Result from
potential host
companies
Students to update
School
School to record
Record
results
Accepted
Within 2 weeks from
result notification from
HC
Students to update School
Record results
School to communicate
result to students
END
32
CHAPTER 8
CONCLUSION
8.1
Conclusion
Students are always advised to contact the University in the event of any problem
that arises during the course of their Industrial Training. The contact points could be the
School’s Coordinators, or CIC personnel through the addresses, e-mail addresses and
telephone numbers that are listed in the Industrial Training Log Book.
The University wishes all students the best in their Industrial Training and hopes
that all students will be able to benefit greatly from this experience. The exposure and
knowledge that will be acquired throughout this duration will surely help the students in
their future undertakings.
Students need to show a high level of commitment and discipline during their
training as they will reflect on the University’s image to the industry and community.
31
APPENDIX A (ii) : Sample of Resume
MOHD KHAIRUDDIN MD ARSHAD
Your Photo
(passport size)
PERSONAL PARTICULARS
IC No.
:
Permanent Address
:
Current Address
:
Contact no.
:
Gender
:
Nationality
:
Race
:
Religion
:
Email Address
:
EDUCATIONAL BACKGROUND
Jun 2003 – now
:
Universiti Malaysia Perlis
Diploma in Engineering (Computer Engineering)
33
CGPA = 3.52
Subjects Taken Before Practical:
•
•
•
•
•
•
•
•
•
•
•
•
May 2001 – Mar 2003
:
Computer Programming
Electric Circuit 1 & 2
Digital Electronics 1 & 2
Analog Electronics 1 & 2
Signal & System
Communication Systems
Microprocessor Systems
Electromagnetic Theory
Integrated to IC design
Control Systems
Embedded System Design
Semestral Project Title:
Kolej Matrikulasi Kedah, Changlun, Kedah
Sijil Matrikulasi (Science – Physics)
CGPA = 3.00
Jan 1997 - Dec 2000
:
Sekolah Menengah Teknik Pulau Pinang,
Ater Itam, Pulau Pinang
SPM = 5A, 4B and 1C
EXPERIENCES AND SKILLS
Working Experiences
:
QA inspector (Jan 1994 – Dec 1994)
•
Computer Skills
:
Perform weekly sampling on XXXX
Microsoft Office 2000
C++ programming
AutoCAD 1.3
Matlab 6.0
34
Soft Skills
:
•
•
Good analytical and initiatives as well as creative
thinking
Self independent and fast learner
ACTIVITIES AND AWARDS
•
•
•
•
Dean list semester 1, session 2002/2003
Involved in Tsunami Development Program, Kuala Muda, Kedah (26 March 2005)
School of Engineering Clubs (e.g Microelectronic Club, etc)
Involvement in PALAPES Cadet Program (or any other uniform bodies, e.g Suksis,
Persatuan Bulan Sabit Merah etc)
REFERENCES
1) Associate Profesor Dr R. Badlishah Ahmad
Dean,
School of Computer and Communication Engineering
Blok A, Kompleks Pusat Pengajian UniMAP,
02600 Jejawi,
PERLIS
Tel : 04-9798144 / Fax : 04-9798414
2) Associate Profesor Dr Puteh bt. Saad
Academic Advisor,
School of Computer and Communication Engineering
Blok A, Kompleks Pusat Pengajian UniMAP,
02600 Jejawi,
PERLIS
Tel : 04-9798121 / Fax : 04-9798414
35
APPENDIX A (iii) : Sample of InTra01 Form
Center For Industrial Collaboration
InTra 01
INDUSTRIAL TRAINING (InTra) PROGRAMME
Selection Form
Name of Student
:
Program
:
Matric No
:
Contact No
:
1st. Choice
Name of company
:
Address
:
Contact Person (if any)
:
Contact number (if any)
:
Business nature
:
2nd. Choice
Name of company
:
Address
:
:
:
Business nature
:
3rd. Choice:
Name of company
:
Address
:
:
:
Business nature
:
36
APPENDIX A (iv) : Application Letter for InTra
CENTRE FOR INDUSTRIAL COLLABORATION
“PERLIS INDAH LAGI MEMPESONA”
Reference No : UniMAP.CIC/500/ aa (bb)
Date :
CENTER FOR INDUSTRIAL
COLLABORATION
TAMAN KECHOR
ADMINISTRATION COMPLEX,
NO 22 & 24, TAMAN KECHOR
INDAH PHASE II,
JALAN ABI TOK HASHIM,
01000 KANGAR, PERLIS
MALAYSIA
TEL : 04 – 979 8888
FAKS : 04 – 979 8885
dir_cic@unimap.edu.my
The HR Manager,
Celestica (M) Sdn Bhd.,
Phase1, Kulim Hi-Tech Park,
09000 Kulim,
Kedah Darulaman
(Attn :Name of Contact Person)
Dear Madam,
APPLICATION FOR INDUSTRIAL TRAINING (InTra)
The above matter is referred.
Please be informed that University Malaysia Perlis is looking for industrial training places in your
esteemed organization for our 3rd year students undergoing Diploma in Engineering (Computer
Engineering). The duration of the industrial training is 16 weeks (about 4 months). The training is
scheduled from 5th January 2009 till 24th. April 2009.
The industrial training is a part of the students’ academic requirement. Besides that it also aimed to
strengthen their knowledge in working environment as well as to provide an opportunity for them to
have good communication and leadership skills. We would appreciate if you would be willing to
train the students based on your organizational approach and leadership.
Attached are students’ resume and basic information about Industrial Training Programme (InTra)
for your attention. We would be very grateful if you could consider their applications. We look
forward to hearing a favourable response from you soon.
Thank you.
Yours faithfully,
_______________
Zulkifli Husin
Industrial Training Coordinator for Diploma Program,
School of Computer & Communication Engineering,
Universiti Malaysia Perlis (UniMAP)
37
APPENDIX A (v) : InTra Information Sheet
INDUSTRIAL TRAINING PROGRAMME (InTra)
INTRODUCTION
Industrial Training program (InTra) is a program that is much similar to conventional industrial training in renowned
universities. In UniMAP, every student has to undergo compulsory practical work in term of industrial training prior to
the completion of their studies.
COURSE OUTCOMES
1.
Ability to adapt to real working environment
2.
Ability to apply theoretical knowledge and practical skills to applications in the industry
3.
Ability to enhance and improve on their softskill (work etiquettes, communication, management,
teamwork etc)
4.
Ability to think creatively, and sharing of ideas with others
PROGRAM DETAIL
The details of the Industrial Training (Intra) are as follows:
Tentative Date
Duration
Program
Student
Credit Hour
:
: 1st Dec 2008 – 20th March 2009
: 16 weeks **(However, extension of training period is acceptable
through formal notification)
: Diploma in Engineering (Computer Engineering)
3rd year student
: 6 credit hours
QUERY
If you have any doubt, please do not hesitate to contact us at:
Pn. Siti Noor Bt Baba (Assistant Registrar)
sitinoor@unimap.edu.my
04-9798874
(Please insert name, email address and contact no of the School’s Coordinator)
Centre for Industrial Collabaration
No 22 & 24, Taman Kechor Indah Phase II,
Jalan Abi Tok Hashim,
01000 Kangar,
Perlis, MALAYSIA
Fax No : 04- 979 8885
38
APPENDIX A (vi) : InTra02 (InTra Result Acknowledgement Form)
Universiti Malaysia Perlis
UniMAP
Centre for Industrial Collaboration
Acknowledgement Of Acceptance Industrial Training Application Result
Thank you for supporting our Industrial Training Program. We appreciate if you can complete and return this
form to us by (state deadline here).
Student Name:
Status
1) ……………………………………
Accepted
Rejected
KIV
2)……………………………………..
Accepted
Rejected
KIV
3) ………………………………..…..
Accepted
Rejected
KIV
4) ………………………………..…..
Accepted
Rejected
KIV
Training Duration:
4 months
Student Reporting Date: 2nd December 2008 or
Report at :
Others
Please state ...…………..
.…..………………………………..……….
...……….……………………………..…………………………………….
..….. ……….……………………………………………………………….
Benefit Provided: 1) ..……………….……………………………………….……….…...……
2) …………………………………..…………………..……….….…..……
3) ....………………………………………………..……………….….……
4) ……………………………………………………………………………
Comments /Suggestions /Remarks:
……………………………………………………………………………………….…...……....
…………………………….…………………………………………………………….……...…
………………………………………………………………………………………….…………
Confirmed By:
……………………………
Name
:
Designation :
Company :
Contact No :
Fax No :
Email address:
39
APPENDIX B (i) : Flowchart for InTra Placement Confirmation Procedure
START
Time Line
Throughout Semester 1
Finalized by Week 17
Responsibilities
1.
2.
School to notify and record
Students to follow-up and
update School
1.
2.
School to issue
Students to follow-up with
School
1.
Issuance of Industrial Training
2.
Forms (InTra06, InTra07, InTra08,
3.
InTra09, InTra14 and Logbook) to
App B(iv) – B(vi),
students
CIC to issue Log books
School to issue forms
Students to follow-up with
School
Confirmation of Placement received
App B(ii)
Within 2 weeks from
offer receipt or by
week 17
Semester 1
Week 17
To issue Letter of Acceptance of
Offer to Host Company
App B(iii)
C(iii) & C(iv)
InTra Leadership Workshop
1.
2.
3.
Semester 1
Week 17
Collect all completed InTra14
Forms from students at end of
Workshop
App B(vi)
1.
CIC to coordinate
School to notify students
and attendance
Students to attend
2.
School to notify students
and collect
Students to submit
1.
2.
School to record
CIC to collect from School
Semester 1
Week 21
Record
Semester 1
Week 22
Students to start Industrial Training
Program at HC registered in
InTra14
1.
2.
School to follow-up
Student to report on duty
Semester 1
Week 24
Students to return Registration at
HC, Student Info Card and InTra07
1.
Student to inform HC
supervisor and return
CIC to record
App D(i), D(ii) & B (vi)
END
40
2.
APPENDIX B (ii) : Sample of Host Company Offer Letter
41
APPENDIX B (ii) : Sample of Host Company Offer Letter
42
APPENDIX B (iii) : Confirmation of Placement Letter to Host Company
CENTRE FOR INDUSTRIAL COLLABORATION
“PERLIS INDAH LAGI MEMPESONA”
Reference No : UniMAP.CIC/500/ aa (bb)
Date :
COLLABORATION
TAMAN KECHOR
INDAH PHASE II,
MALAYSIA
TEL : 04 – 979 8888
FAKS : 04 – 979 8885
The HR Manager,
Celestica (M) Sdn Bhd.,
Phase 1, Kulim Hi-Tech Park,
09000 Kulim,
Kedah Darulaman
(Attn :Name of Contact Person)
Tuan,
PENGESAHAN PENERIMAAN TAWARAN: MOHD KHAIRUDDIN MD ARSHAD
Dengan segala hormatnya, perkara di atas dirujuk.
Saya bagi pihak Universiti Malaysia Perlis ingin mengucapkan ribuan terima kasih di atas kesudian
pihak tuan menerima pelajar kami untuk menjalani Latihan Industri di syarikat tuan.
Berikut merupakan pengesahan butiran pelajar yang akan menjalani Latihan Industri untuk rujukan
pihak tuan:
Nama Pelajar : Mohd Khairuddin Md Arshad
No Matrik
: Student’s Matric No
Tempoh
: 16 Minggu (5 Januari 2009 – 24 April 2009)
Segala kerjasama dan perhatian pihak tuan berhubung perkara ini amatlah dihargai dan izinkan saya
dahului dengan ucapan ribuan terima kasih.
“BERMINDA STRATEGIK, BERTINDAK PROGRESIF”
“BERKHIDMAT UNTUK NEGARA”
Saya yang menjalankan tugas,
______________________________________________
Zulkifli Husin
Penyelaras Program Latihan Industri Diploma
Pusat Pengajian Kejuruteraan Komputer & Perhubungan,
43
APPENDIX B (iv) : InTra 06 (InTra Activities Plan)
CENTRE FOR INDUSTRIAL COLLABORATION (CIC)
UNIVERSITI MALAYSIA PERLIS (UniMAP)
INDUSTRIAL TRAINING ACTIVITIES
No
Activities
Description
1
Registration at Host Company
Be punctual, dressed in proper attire, and brought along
offer letter and relevant document.
2
Return Confirmation of
Registration and Student
Information Postcard to CIC
Return Confirmation Registration at Host Company
letter with self address postcard and stamp to CIC.
3
Training, follow work
schedule and write entries in
logbook.
4
School supervisor visit to Host
Company (Submit Intra08 to
the School Supervisor during
his visit)
5
School supervisor second visit
to Host Company (optional)
6
Summarise all the activities
before training end.
Return all the Host Company belonging and thank you
to all Host Company relevant staffs.
7
8
Student Name :
Student No
Programme
Initial by Supervisor
:
:
:
44
Week
APPENDIX B (v) : InTra07 Form (InTra Schedule)
CENTER FOR INDUSTRIAL COLLABORATION (CIC)
TRAINING SCHEDULE
Host Company:
________________________________________________________________________________
DEPARTMENT/SECTION
ACTIVITIES
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
(Please also keep a copy and submit this form to school supervisor during his visit)
Comment (If any):
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
Student’s Name :_________________________________
Name : ________________________________
I/C No.
: _________________________________ Designation : ___________________________
Student No
: _________________________________ Signature: ______________________________
Date
: _________________________________
** Students are required to return this form within one week after student’s registration at their Host Company
45
APPENDIX B (v) : InTra07 Form (InTra Schedule)
TRAINING SCHEDULE
Host Company:
________________________________________________________________________________
DEPARTMENT/SECTION
ACTIVITIES
17
18
19
20
21
22
24
(Please also keep a copy and submit this form to school supervisor during his visit)
Comment (If any):
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
Student’s Name :_________________________________
Name : ________________________________
I/C No.
: _________________________________ Designation : ___________________________
Student No
: _________________________________ Signature: ______________________________
Date
: _________________________________
** Students are required to return this form within one week after student’s registration at their Host Company
46
APPENDIX B (vi) : InTra 14 Form (Confirmation of Placement by Student)
PROGRAM LATIHAN INDUSTRI (DIT 361)
Slip Pengesahan dan Maklumat Penempatan Pelajar
Nama Pelajar
: _________________________________________________________
Program
: _________________________________________________________
No Matrik
: _________________________________________________________
No Kad Pengenalan
: _________________________________________________________
No Telefon Pelajar
: _________________________________________________________
Alamat emel
: _________________________________________________________
Alamat Kediaman
: _________________________________________________________
_________________________________________________________
_________________________________________________________
Nama Ibubapa/Penjaga
: _________________________________________________________
No Telefon
: _________________________________________________________
Sudahkah anda mendapat Penempatan untuk menjalani Latihan Industri?
Ya
** Jika Ya
Nama Syarikat : __________________________________________________________________
Tempoh Latihan : ___________________________________________________________________
Tidak
** Jika Tidak
Nama Syarikat Pilihan 1 : _____________________________________________________________
Status Permohonan : Ditolak / Dalam Proses / KIV / Tiada Respon
Nama Syarikat Pilihan 2: _______________________________________________________________
Status Permohonan : Ditolak / Dalam Proses / KIV / Tiada Respon
Tandatangan : _________________________
Tarikh
: _________________________
47
APPENDIX B (vii) : InTra Student Indentification Letter
CENTER FOR INDUSTRIAL COLLABORATION
“PERLIS PERMAI LAGI MEMPESONA”
KEPADA SESIAPA YANG BERKENAAN
COLLABORATION
TAMAN KECHOR
INDAH PHASE II,
MALAYSIA
TEL : 04 – 979 8888
FAKS : 04 – 979 8885
NAMA
NO KP
NO. MATRIK
PROGRAM
:
:
:
:
Mohd Khairuddin Arshad
830122- 07-5047
021020002
Diploma Kejuruteraan (Kejuruteraan Komputer)
Dengan ini disahkan bahawa penama di atas adalah pelajar Tahun 3 di Pusat Pengajian
Kejuruteraan Komputer dan Perhubungan, Universiti Malaysia Perlis (UniMAP) semester II sesi
2008/09.
Pelajar ini akan mengikuti program latihan industri selama 16 minggu di NEC Computers
Malaysia Sdn Bhd, Bukit Mertajam, Pulau Pinang bermula pada 2 Disember 2008 hingga 17 Mei
2009.
Segala kerjasama dan tindakan daripada pihak tuan, kami dahului dengan ucapan terima kasih.
Sekian.
“BERMINDA STRATEGIK, BERTINDAK PROGRESIF”
“BERKHIDMAT UNTUK NEGARA”
Saya yang menjalankan tugas,
(EN ZULKIFLI HUSIN)
Penyelaras Latihan Industri Program Diploma
Pusat Pengajian Kejuruteraan Komputer dan Perhubungan
48
APPENDIX C (i) : Flowchart for InTra Evaluation Procedure
START
Time Line
Responsibilities
1.
Semester 1, Week 21
Compile student placement data
2.
Compile Visiting Supervisors’
(Lecturer/PLV) data
1.
2.
School to notify and
record
Students to submit and
update School
CIC to coordinate
School to plan and
notify CIC
Semester 1, Week 22
to 23
Proposal of Visiting Supervisors
1.
2.
Dean’s
approval
Disagree
Agree
1.
Semester 2, Week 2
Communicate to assigned Visiting Supervisors
Semester 2, Week 4
Plan visit timetable and zones
Semester 2, Week 6
2.
Issuance of Documents:
- Notification Letter for Visit to Host Company App C(ii)
- InTra 08, InTra 09 Forms
App C(iii)
& C(iv)
Semester 2, Week 8 to
Week 15
Visiting Supervisor’s visit and students’ Log
Book and Visit evaluation at Host Company
49
School Coordinator to
notify
Visiting supervisor to
follow-up
1.
plan and notify CIC
1.
coordinate
Visiting supervisors to
plan and notify HCs
Students to take note
of submissions
2.
3.
1.
App C(v)
2.
A
submit
School Board and
Dean to approve
Students to notify HC
supervisors verbally
and host visit
Visiting Supervisors to
plan and schedule
visit, and notify HC
supervisor officially
APPENDIX C (i) : Flowchart for InTra Evaluation Procedure
A
Time Line
Responsibilities
1.
Collect evaluation forms from HC Supervisors
App C(iii)
– C(iv)
Semester 2, Week 15
Student return to UniMAP to attend Apprentice
Program and Oral Presentation.
Semester 2, Week 18
App C(vi)
Student to verify training completion by
submitting InTra15 Form to HC Supervisor
App D(iii)
2.
1.
2.
3.
1.
Submission of Log Book and Report to School
for marking App C(v) & C(vii),
D(iii)
Latest by Semester 2,
Week 20
OR within 2 weeks
after visit
Compilation of student assessment by Visiting
Supervisors App C(iii) – C(vii),
D(iii)
Submission of overall result to School
App C(viii),
Coordinator
D(iii)
Semester 2, Week 21 –
Week 23
Prepare InTra Result Report & endorsement from
School Board Meeting
Semester 2, Week 24
Submission of results to Examination Unit
Semester 2, Week 25
Endorsement of result from UniMAP
Examination Board
END
50
2.
1.
2.
1.
2.
Students to distribute and
collect from HC
Supervisors before Visiting
Student to submit to
Visiting Supervisor
CIC to coordinate
announce and notify
students
Students to notify HCs
School Coordinators to
coordinate
Students to submit
coordinate
Visiting supervisors to
compile and submit
compile and submit
School to key-in
1.
School Board to review
and approve
1.
UniMAP Exam Board to
approve
APPENDIX C (ii) : Application for Visit to Host Company
51
APPENDIX C (iii) : InTra08 Form (HC Supervisor Evaluation Form)
INDUSTRIAL TRAINING – HOST COMPANY EVALUATION
Student name :
Programme :
Host Company
IC No. :
Student No. :
: _______________________________________________________________________
A. Performance
1. Knowledge about Workplace – understand department function
1
2
3
4
5
2. Understand the Job – ability to understand the job instruction
1
2
3
4
5
3. Job Performance – performance doing assign job
1
2
3
4
5
4. Work Quality – quality of work done
1
2
3
4
5
5. Job on Time – able to finish assign job on time
1
2
3
4
5
6. Time taken to acquire work skills
1
2
3
4
5
7. Supervision – necessity for supervision
1
2
3
4
5
8. Initiative and Motivation – attitude toward work
1
2
3
4
5
9. Work Attitude
1
2
3
4
5
10. Communication Skills
1
2
3
4
5
11. Commitment and Dedication
1
2
3
4
5
12. Leadership and Teamwork
1
2
3
4
5
B
Personality
13. Discipline and Punctuality
1
2
3
4
5
14. Responsibility and Integrity
1
2
3
4
5
15. Adaptability to Duty
1
2
3
4
5
Grade : 1-Poor, 2- Unsatisfactory, 3-Average, 4-good, 5-excellent.
Comment (If any):
_______________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
Name : _________________________________________ Designation : _____________________________
Signature : ______________________________________ Date : __________________________________
( Please return the completed form to the school supervisor during his visit)
52
APPENDIX C (iv) : InTra09 Form (Oral Presentation at HC Evaluation Form)
INDUSTRIAL TRAINING – HOST COMPANY ORAL PRESENTATION
Student name :
Programme :
IC No. :
Student No. :
Host Company Name
: _________________________________________________________________
Aspects
Visual
Detail
Appearance, facial expression and gestures (10m)
Content
Structure (overview of the outline, objectives of project and/or
presentation, discussion, recommendations and conclusion)
Continuity of content, ability of audience to follow presentation (40m)
English (pronunciation, grammar, etc.), tone of voice (monotonous,
intonation), pace of presentation, use of visual aids to enhance clarity (20m)
Ability to listen, attitude towards person asking the question (defensive,
respect), ability to handle question, ability to respond if cannot answer question
(30m)
Clarity
Q&A
Mark
Total Marks
Grade: 0 – 49 - unsatisfactory, 50 – 64 - satisfactory, 65 – 79 - good, 80 – 100 - excellent.
Comment (If any):
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
Name : ________________________________________ Designation : _____________________________
Signature: _____________________________________ Contact No : ______________________________
Date : ______________________
Company’s Stamp :
(Please return the completed form to the school supervisor during his visit)
53
APPENDIX C (v) : InTra10 Form (Log Book Evaluation Form)
INDUSTRIAL TRAINING – LOGBOOK AND VISIT
Student name :
Programme :
IC No. :
Student No. :
Host Company Name :__________________________________________________________
Log Book (*to be evaluated twice, once during visit, and once after submission)
Aspects
Detail
Daily Report
Daily report, note and diagram and supervisor signature (30m)
Contents
Information of all department / section involved (30m)
Activities and Project
Information on activities and project (20m)
Lesson and Experience
Lesson and experience from activities and projects (20m)
Total Marks
Mark
Visit
Aspects
Detail
Work performance
Discussion (40m)
Personality
Appearance and discussion (20m)
Q&A
Discussion (40m)
Mark
Total Marks
Comment (If any):_________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
Name
: ______________________________
Signature : ______________________________
Designation : _________________________________
Date
54
: _________________________________
APPENDIX C (vi) : InTra11 Form (School Oral Presentation Evaluation Form)
INDUSTRIAL TRAINING – SCHOOL ORAL PRESENTATION
Student name :
IC No. :
Programme :
Student No. :
Host Company Name : __________________________________________________________
Aspects
Detail
Mark
Visual
Appearance, facial expression and gestures (10m)
Content
Structure (overview of the outline, objectives of project and/or
presentation, discussion, recommendations and conclusion)
Continuity of content, ability of audience to follow presentation (40m)
English (pronunciation, grammar, etc.), tone of voice (monotonous,
intonation), pace of presentation, use of visual aids to enhance clarity
(20m)
Ability to listen, attitude towards person asking the question (defensive,
respect), ability to handle question, ability to respond if cannot answer question
(30m)
Clarity
Q&A
Total Marks
(100m)
Comment (If any) : _______________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
Name
: _________________________________
Designation : __________________________
Signature : _________________________________
55
Date
: __________________________
APPENDIX C (vii) : InTra12 Form (Report Evaluation Form)
INDUSTRIAL TRAINING – REPORT
Student name :
IC No. :
Programme :
Student No. :
Host Company Name : _________________________________________________________
Aspects
Introduction
Detail
Front page, list of contents and abstract (10m)
Mark
Background
Company background information and the structure (15m)
Training
Training and experience gained (15m)
Activities and
Project
Comment and
Conclusion
Objectives, relation between theory and practice, activities and project
information (25m)
Writing Skill
Grammar, language, relevant picture and appendices attached (15m)
Report Format
Format according to the InTra guidelines (10 m)
Problem, suggestions, conclusion and references (10m)
Total Marks
Comment (If any) : _______________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
Name
: _________________________________
Designation : __________________________
Signature : _________________________________
56
Date
: __________________________
APPENDIX C (viii) : InTra13 Form (Overall Evaluation Form)
INDUSTRIAL TRAINING – EVALUATION
Student name :
Programme :
IC No. :
Student No. :
Host Company Name: ___________________________________________________________
Address: _____________________________________________________________________
_____________________________________________________________________
No
1
2
3
4
5
6
Aspects
Host Company Evaluation
Oral Presentation
Log Book
Visit
Oral Presentation
Report
Total Mark
Evaluator
HC Supervisor
HC Supervisor
School Supervisor
School Supervisor
School Supervisor
School Supervisor
Full Mark
30
10
20
10
10
20
100
Mark
Comment (If any) :________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
Name
: ______________________________________
Signature: _____________________________________
57
Designation : _________________________
Date
: _________________________
APPENDIX D (i) : Confirmation of Registration at HC Card
Affix 30 cents
stamp here
DIRECTOR,
Center for Industrial Collaboration,
Universiti Malaysia Perlis (UniMAP),
Taman Kechor Administrative Complex,
01000 Kangar, Perlis
MALAYSIA
CONFIRMATION OF REGISTRATION AT HOST COMPANY
Section 1 – To be completed by student
Student Name : …………………………………
Matric No: …………………………..
Program
: …………………………………
Host Company: …………………………………
Address
: ……………………………………………………………………………………..........
…………………………………………………………………………………………...
Section 2 – To be completed by Host Company Supervisor
This is to confirm that the student with particular as stated above has registered for Industrial Training
starting from ………………………… at the company where he was offered to undergo his attachment.
(Registration Date)
Thank you.
Name
Position
Tel No
Email
Signature
: ………………………………………..
: ………………………………………..
: ………………………………………..
: ………………………………………..
: ………………………………………..
58
** Students are required to return this
form within one week after student’s
registration at their Host Company
APPENDIX D (ii) : Student Info during InTra Card
Affix 30 cents
stamp here
DIRECTOR,
Center for Industrial Collaboration,
Universiti Malaysia Perlis (UniMAP),
Taman Kechor Administrative Complex,
01000 Kangar, Perlis
MALAYSIA
STUDENT INFORMATION DURING INDUSTRIAL TRAINING
Student Name : …………………………………
Program
Matric No: …………………………..
: …………………………………
Home Address during Training:
……………………………………………………………………………………...........................................
…………………………………………………………………………………………..................................
………………………………………………………………………………………………………………...
Contact No
: ………………………………….
Email: …………………………………...
………………………………………..
Signature
Date :
** Students are required to return this form within one week after registration at their Host Company.
59
APPENDIX D (iii): Confirmation of Training Completion
CONFIRMATION OF TRAINING COMPLETION**
I hereby declare that, Mohd Khairuddin Md Arshad, Student Matric No, a Diploma
in Engineering (Microelectronic Engineering) student of School of Microelectronic,
Universiti Malaysia Perlis (UniMAP) has successfully completed his Industrial Training
from (state start date) until (state end of attachment date) at (state Host Company
name), under the DIT361/6 – Industrial Training course.
Throughout his/her training period, he/she has attended to his duties
SATISFACTORILY/UNSATISFACTORILY *, without unknown absence or known
absence with the company’s consent. I hereby declare this out my best knowledge.
Your sincerely,
……………………………………….
DR ROSIDAH BT ALIAS
Supervisor,
Head of Cluster Advanced Packaging and Interconnection Technology
Microelectronic and Nanotechnology Programme
TM Research and Development Sdn Bhd
* Please cancel whichever is inappropriate
** This declaration serves as a mean of ensuring the student’s full attendance throughout
the training duration, even after visit by UniMAP’s staff. The Host Company Supervisor
deserves the right to deny the student of this declaration if he/she is found out to be
absent without valid reasons.
60
APPENDIX E (i) : Cover Page Format
SEVEN (7) spaces from project title,
single spacing
INDUSTRIAL TRAINING REPORT
Capital Letter, Times New Roman,
Font 18, centered, single spacing
EIGHT (8) spaces from project title,
single spacing
MOHD KHAIRUDDIN BIN MD ARSHAD
DIPLOMA IN ENGINEERING
(MICROELECTRONIC ENG.)
TEN (10) spaces from student names,
single spacing
SCHOOL OF MICROELECTRONIC ENGINEERING
UNIVERSITI MALAYSIA PERLIS
TWO (2) spaces from school and
university name, single spacing
2008
61
2.5 cm or
1 inch
APPENDIX E (ii) : Text Report Format
TWO (2) spaces from the top
CHAPTER 1
Capital letters, bold, centered
TWO (2) spaces below CHAPTER
INTRODUCTION
FOUR (4) spaces below chapter title
1.1
Tab
Background History
ONE (1) space below sub-heading
Textetxtextetxtetxtetxtetxtetxtetxtetxtetxtetxetxtetxtetxtetxtetxtetxetxtetxtetxtetxtetx
tetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtextetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtet
3.5 cm or
1.35 inch
xtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxt
2.5 cm or
1 inch
textetxtextetxtetxtetxtetxtetxtetxtetxtetxtetxetxtetxtetxtetxtetxtetxetxtetxtetxtetxtetxtetxtetxt
etxtetxtetxtetxtetxtetxtetxtetxtetxtetxtextetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtet.
ONE (1) space below (for another paragraph)
Tab
Tetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxt
d 2ψ 8π 2 m
[E − E pot ( x)]ψ = 0
+
dx 2
h2
Equation
Editor
(1.0)
Tetetetetxtetetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxt
extetxtetxtetxtetxttetxtetxtetxtetxtetxttetxtetxtetxtetxet.
TWO (2) spaces below text
1.2
Tab
Applications
ONE (1) space below sub-heading
textetxtextetxtetxtetxtetxtetxtetxtetxtetxtetxetxtetxtetxtetxtetxtetxetxtetxtetxtetxtetxt
etxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtextetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtet
xtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxt
etxtetxtetxtetxtetxtetxtetxtetxtetxtetxtextetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtet
xtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetextet
62
2.5 cm or
1 inch
No.
Equation
(align right)
APPENDIX E (iii) : Title Page Format
INDUSTRIAL TRAINING REPORT
(DIT361/6)
At
TM RESEARCH AND DEVELOPMENT SDN BHD
IDEA TOWER, UPM-MTDC,
TECHNOLOGY INCUBATION CENTER ONE, UPM,
LEBUH SILIKON, 43400 SERDANG,
SELANGOR DARUL EHSAN
NAME
MATRIC NO
PROGRAM
: MOHD KHAIRUDDIN BIN MD ARSHAD
: STUDENT MATRIC NO
: DIPLOMA IN ENGINEERING
(MICROELECTRONIC ENG)
ACADEMIC SESSION : 2008/09
63
APPENDIX E (iv) : Approval and Declaration Sheet Format
COMPANY VERIFICATION STATEMENT
I hereby declare that, Mohd Khairuddin Md Arshad, Student Matric No, a Diploma
in Engineering (Microelectronic Engineering) student of School of Microelectronic,
Universiti Malaysia Perlis (UniMAP) has successfully completed his Industrial Training
from (state start date) until (state end of attachment date) at (state Host Company
name), under the DIT361/6 – Industrial Training course.
He prepared his report as a partial fulfillment of this Industrial Training. All information
given in this report is true and does not contain confidential information or classified data
that might be in any way or another abuse the company’s policies.
Checked by,
……………………………………….
DR ROSIDAH BT ALIAS
Supervisor,
Head of Cluster Advanced Packaging and Interconnection Technology
Microelectronic and Nanotechnology Programme
Approved by,
………………………………………...
MR MOHD RAZMAN YAHYA
Head of Unit,
Microelectronic and Nanotechnology Program
64
APPENDIX E (v) : Abstract Format
FOUR (4) spaces
from the top
Centered,
capital letter, bold,
single-spacing
ABSTRACT
FOUR (4) spaces from ABSTRACT
Short introduction to the project that you have done {It is normally covered in 2 to 3
sentences. It is not to introduce what will be done, what has not been done and the
objectives of the project}. This is followed by a brief and concise description of the
industrial training activities and project implementation {It is a summary from chapters
‘Industrial Training Project and Main Activities or ‘Methodology. It can include the
operation of your project in brief. Model numbers of specific or rare items (hardware or
One and half
spacing, font
12
Times New
Roman
(not more than
200 words)
software) can be mentioned. This part is limited to 100 words}. Next, is summary of
important or significant results and discussion {It comes from ‘Discussions and
Recommendations’ chapter. The evaluation results, challenges and limitations of the
current solution/situation can be combined, discussed and presented in this part.
Significant data from ‘conclusion’ chapter is given here.
Notes:
You may write your abstract only in ONE (1) paragraph. It is important to note that
abstract is written in a case by case basis. However, a typical format can be useful as a
guide or reference for you to write your project report abstract.
Abstract CANNOT be included with the items below:
1. Issues related to personal feeling, e.g. learned a lot of things from this project
2. First and second person pronouns (I, we, you, me, my, etc.)
3. Outline of chapters in your project report
4. Any issues that are not produced from your project or assigned tasks (except
comparison cases with another person’s work)
5. Figure/Tables.
6. Mathematical formulae.
65
APPENDIX E (vi) : Tables of Contents Format
TWO (2) spaces from the top
Capital letters, bold,
centered
TABLE OF CONTENTS
FOUR (4) spaces below the table
of contents
Page
ACKNOWLEDGMENT
APPROVAL AND DECLARATION SHEET
ABSTRAK
ABSTRACT
TABLE OF CONTENTS
LIST OF TABLES
LIST OF FIGURES
(Roman numerals (i, ii, iii, etc))
align to right
TWO (2) spaces
CHAPTER 1 INTRODUCTION
1.1
Historical Background
Sub-heading/sub-sub-heading
1.2
Tab
1.2.1
Tab
1.2.1.1
Tab
1.2.1.1(a)
TWO (2) spaces
CHAPTER 2 LITERATURE REVIEW
TWO (2) spaces
CHAPTER 3 METHODOLOGY
TWO (2) spaces
CHAPTER 4 RESULTS AND DISCUSSION
TWO (2) spaces
CHAPTER 5 CONCLUSION
TWO (2) spaces
REFERENCES
(Arabic Numerals (1, 2, 3, etc))
TWO (2) spaces
66
APPENDIX E (vi) : Tables of Contents Format
Page
APPENDICES
Appendix A
Appendix A(i)
Appendix A(ii)
Appendix B
Appendix C
Appendix C(i)
(Arabic Numerals (1, 2, 3, etc)) – align to right
Note : For a computer programming project, students are encouraged to put all nonsignificant language programme-code in the APPENDICES.
(ACKNOWLEDGEMENT – LIST OF FIGURES, All CHAPTER, REFERENCES, and APPENDICES - Times
New Roman, font 12, capital letter, bold)
(Sub-heading, sub-sub-heading – Times New Roman, font 12, small letter)
(List of APPENDICES: Appendix A, Appendix B, Appendix A(i), etc – Times New Roman, font
12, small letter, bold).
67
APPENDIX E (vii) : Reference System – Number System
References System (Number System)
Under the Number System, the references are listed in the order that they have been cited.
With this system, a reference to published work is via the use of numbers, e.g.
“There are many undergraduate texts on Process Control [1-4]. The most popular seems
to be the book by Zhang [2]. However, the only one to deal with process design and process
control in an integrated manner is that by McAndrew [4].”
When there are more than two authors, e.g Kapoor et. al [2]. There are a number of types
of publications, and they can be broadly classified as follows:
•
•
•
•
•
•
•
journals articles
conference proceedings
books
dissertations; theses and research reports
company reports and manuals
information from the world-wide-web (www)
personal communications
Each category requires a different presentation.
(i) Journal Articles
These are the most common sources of cited material, and include specialist technical
journals as well as trade journals. Use the following format to present articles from
technical journals:
Author(s), (year). Article title, Name of journal, Volume Number, page range.
For example:
1.
Liu, X., Davis, R.W., Hughes, L.C., Rasmussen, M.H., Bhat, R., Zah, C.E., and
Stradling, J. (2006). A study on the reliability of indium solder die bonding of high
power semiconductor lasers, J. Appl. Phys., 100, pp. 013104-013115.
2.
Finkelstein M. (2006). Microfluids: Cliks and Chips, Nature, 442, pp. 254-256.
(ii) Conference Proceedings
Papers presented at conferences are also common sources of research information. Use the
format below when listing them:
Author(s), (year). Article title, Name of conference, Location of conference, page range.
68
For example:
1.
Dore S.D., Perkins, J.D. and Kershenbaum, L.S. (1994). Application of geometric
nonlinear control in the process industries - a case study, Proc. IFAC Symposium,
ADCHEM '94, Kyoto, Japan, pp 501-506.
(iii) Books
To list books, use the following format:
Author(s), (year). Title of book in italics. Edition number, Name of publisher, place of
publication.
For example:
1.
Sze, S.M. (2002). Semiconductor Devices: Physics and Technology. 2nd Edition,
John Wiley & Sons, Inc. USA.
2.
Born, M., and Wolf, E. (2003). Principles of Optics: Electromagnetic theory of
propagation, interference and diffraction of light. 7th Edition, Cambridge University
Press, UK.
The format for author(s) is identical to the above, but the first letters of key words in the
main title are in capitals, and the title is in italics. There is not need to indicate the edition
of the book if it is the first edition.
Some books are compilations of articles from different authors. For such cases, the format
used is a cross between that for journal articles and books,
Author(s), (year). Title of article in book, In: Name of book, Edition number, Chapter
number, Name(s) of editors, Name of publisher, place of publication.
For example:
[1] Rumelhart D.E., Hinton G.E. and Williams, R.J. (1987). Learning internal
representations by error propagation, In: Parallel Distributed Processing: Vol. 1, Ch. 8,
D.E. Rumelhart and J.L. McClelland [editors], MIT Press, Cambridge MA.
Note the use of the word "In:" and the difference in which the names of the authors and the
names of the editors are presented: editors' names are listed with their initials first.
However, when the book listed without reference to authors of particular chapters, editors
are considered the authors, in which case the item will be listed as:
69
[2] Rumelhart, D.E. and McClelland, J.L. [editors], (1987). Parallel Distributed
Processing: Vol. 1, MIT Press, Cambridge MA.
(iv) Dissertations; Theses and Research Reports
Dissertations, theses and academic research reports are listed using the format below:
Author(s), (year). Title in italics. Type of publication, Research Group, Name of institution,
Country.
For example:
[1] Peel, C. (1995). Aspects of Neural Networks for Modelling and Control. PhD Thesis,
University of Newcastle-Upon-Tyne, UK.
[2] Bloggs, J. and Other, A.N. (1998). The Effects of Vodbull on Class Attendance.
Research Report No. 123, Social Impact Research Group, Smirnoff Institute of
Technology, Vladistock, Russia.
(v) Company Reports and Manuals
Sometimes, students may need to cite material contained in publications by companies and
from manuals. In such cases there are no named individuals for authors. Use the format
below:
Name of company or organisation, (year). Title in italics. Place of publication.
For example:
[1] Mathsoft Inc., (1999). Mathcad 2000 Reference Manual. Cambridge, MA.
(vi) Information from the www (internet)
Nowadays, much information can be obtained from the internet, typically websites but
sources include newsgroups and on-line forums. The format to use for such publications is:
Name of Author(s) or company or organisation, (year), Title of article, URL, date found.
The URL (Uniform Resource Locator) is the full internet address of the article. Due to the
transient nature of on-line information, it is important to include the date when the
information is retrieved. For example:
[1] Tham, M.T., (1997). Distillation: an introduction,
http://lorien.ncl.ac.uk/ming/distil/distil0.htm, 30 May 2001.
70
[Please minimize the references from internet in FYP report].
(vii) Personal Communications
Sometimes, students may have used information passed on by a colleague or another
person, via a phone conversation; letter; email or other forms of communication. Students
may, and should, include these in the reference list. The format to use is:
Name, (year). Personal communication, Affiliation of named person.
For example:
[1] Blogg, J. (1996). Personal communication, University College London, UK.
71
APPENDIX F (i) : InTra Log Book Format (Front)
Week: ________________________ Date:_____________________ Time: _________
Activity Title: ___________________________________________________________
Supervisor: __________________________ Department: _______________________
ACTIVITY REPORT
72
APPENDIX F (ii) : InTra Log Book Format (Back)
REPORT
73

APPENDIX G() - Title Page

Transcription

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