UMCC Satellite Sites

Brief for Senior AF Leadership
- April 2010 -
Rationalization of
Construction Engineering
Support to
- Air Force Satellite Sites -
Background
Budget constraints and limitations on the numbers of
indeterminate DND/CF civilians has been the catalyst for the
AF and A4CE to better utilize existing positions; hence the
push to develop options for the optimization of pan-AF
infrastructure support.
2 Feb 2010
2
Satellite Sites
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
3 Ere Armoury (Sept Isles)
3 Ere Armoury (Jonquiere)
3 Ere HMCS Chicoutimi
3 Ere Rankin Inlet FOL
4 Wg Inuvik FOL
4 Wg Iqualuit FOL
8 Wg Armoury (Bellville)
8 Wg Armoury (Peterborough)
8 Wg CFS Alert
9 Wg Armoury (Corner Brook)
9 Wg Armoury (Stephenville)
9 Wg Armoury (Grand Falls)
14 Wg Armoury (Middleton)
14 Wg Armoury (Yarmouth)
14 Wg Trg Area (Aldershot)
14 Wg Debert Cadet Camp
19 Wg Trg Area (Jarvis Lake AB)
19 Wg Trg Area (Resolute Bay)
19 Wg CFS Holberg
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
17 Wg Armoury (MacGregor,Wpg)
17 Wg Armoury (Minto, Wpg)
17 Wg HMCS (Chippewa, Wpg)
17 Wg HMCS Griffon (Thunder Bay)
17 Wg Armoury (Kenora)
17 Wg Armoury (Thunder Bay)
17 Wg Armoury (Portage La Prairie)
17 Wg Armoury (Moose Jaw)
17 Wg Armoury (Regina)
17 Wg HMSC (Saskatoon)
17 Wg Armoury (Saskatoon)
17 Wg HMCS Queens (Regina)
17 Wg Armoury (Yorkton, SK)
17 Wg Det Dundurn (SK)
17 Wg Yellowknife FOL
34 Satellite Sites, $10,000,000 O&M,
SWE, Overhead/yr (Does not include
Dundurn SWE $2.5 Million)
Existing Support
4 Wing
19 Wing
9 Wing
AOR
3 Wing
Supporting Wing
Satellite Site
17 Wing
14 Wing
8 Wing
3 March 2010
Existing Support
4 HR - Approx 25 positions directly support satellite sites plus a
significant overhead costs (Engineering, Properties, Shops) – Total $2
Million.
4 In addition , 50 CE Civ positions at Det Dundurn (approx $2.5 Million in
SWE) plus15 Military positions.
4 Costly - Sites are generally located away from the Wings resulting in
personnel being away for extended periods (not available for Wg
support) and increased travel costs.
4 Operational Impact - Increased Op Tempo has resulted in greater
demands being placed on limited CE staff as Military pers deploy.
Minimal support is applied to programs such as preventive
maintenance (PM) as resources just aren’t available.
3 March 2010
Objectives
4 To advance options to remove or minimize direct CE personnel
support to non-AF infrastructure; allowing those resources to focus
on higher AF priority issues/sites.
4 Selected sites to be managed via an alternative means, likely
through PWGSC or DCC tendered SOA contracts.
4 Initial focus on armouries and similar satellite sites with the intent to
gradually move the responsibility from Wings to a more central (AF /
CF / DND) management authority.
4 Existing on-site CE staff will remain until mutually acceptable
alternative employment is secured or positions become vacant
through attrition. Where possible gains in SWE due to vacancies
will go back to supporting Wings if in line with AF priorities.
Support Concept
4 To provide support to selected satellite sites through a DND/AF led,
centrally located Facility Management Office (FMO) in conjunction
with DCCs Real Property Management Services (RPMS).
4 DCCs RPMS will provide capabilities such as engineering,
environment, properties and contracting as required.
4 The DCC site office at each Wing will be responsible to manage day
to day activities at each satellite site using PWGSC, DCC contracts.
3 March 2010
Support Concept
4 Wing
3 Wing
19 Wing
9 Wing
17 Wing
Primary Support Wing & AOR
Assisting Support Wing & AOR
Satellite Site
3 March 2010
14 Wing
8 Wing
Management Model
3 March 2010
AF Responsibility
4 Manage ongoing requirements and direct DCC to provide all
support services such as Engineering, Properties, Environmental,
Contracting and Fire inspection.
4 Funding (Wing baseline funding will be reduced by the amount
currently allocated to support the site)
4 There is no impact to existing CE positions; employee Admin
(leave, pay, training) will continue as per Status Quo.
4 DND will be final authority on all operations.
AF Responsibility
4 Headed by senior Military/Civilian pers, working in
conjunction with RPMS Service Line personnel
4 Responsible to manage program
4 Business Planning
4 Roll up of program to HHQ (HCMS, environmental program,
funding requests)
4 Project review/approval
4 Provide assistance/review for DCC site office program
4 Keeping Responsible Wings (RW) up to date on matters of
concern (environment)
4 Ensure A4CE policies and procedures remain core to the
program
DCC Responsibility
4 Manage the day-to-day operations of the satellite sites using
PWGSC, DCC SOA contracts.
4 Provide all support services such as Engineering, Properties,
Environmental, Contracting and Fire inspection.
DCC Site Office
4 Manage day-to-day satellite site operations
4 Action work requests
4 Manage budget
4 Manage environmental program
4 Site inspections
4 Manage PM program
4 Prepare project synopsis
4 Roll up of program (reporting, budget, projects)
4 Monthly billing to DND
4 Pay utilities
DCC Services
4 To provide comprehensive Real Property services to
the facility management office.
4 Engineering services (designs, scopes of work,
specifications, building condition reports)
4 Properties services (leasing, MOU’s, SLA’s, NMU’s, PILT,
RAIS)
4 Environmental services (compliance, HCMS, program
authority, reporting to HHQ)
4 Fire services (compliance, inspections, reporting)
4 Contract services (contract review, tendering)
FMO Summary
Facility Management Office Staffing Requirements
Eff: 30 Sept 2009
Ser
Title / Task
Position
SWE
Civ
Duties
$80,000
1
Management of all AF Satellite site
operations on behalf of Air Div/WLEO
0
1
Coordinate contracting requirements on
behalf of regional offices, manage armouries
properties issues, provide oversight on
satellite site enviromental issues and
provide engineering support capability.
$59,000
1
Finiancial tracking, reporting, HR, General
office support.
Management Office
1
Leader
2
DCC RPMS
3
Admin - Pers
Grand Totals:
Notes:
3 March 2010
AS 06
AS 3
$139,000
1. Size of DCC staff will be dependant on work requirements.
Total Staff: 3
Implementation
4
4
4
4
4
4
4
4
Initiate discussions with WCEO and review potential sites.
Discuss program with WCE civilian/military staff.
Determine requirements/develop SOW.
Request funding.
Tender SOA contracts.
Develop DCC site management plan.
Discuss transition plan at joint CE/DCC staff meeting.
Transfer period (approx 2 months) - transfer site documentation
from CE to DCC, get DCC FM acquainted with program.
4 DCC assumes site management.
Timelines
Conclusion
4 New programs and policies continue to place greater
demands on AF civilian/military staff. This initiative is
intended to alleviate some of those demands and
allow folks to focus on tasks that are core to the AF
mission.