Handbook - Holton

Handbook
Table of Contents
General Information . . . . . . . . . . . 110
Mission Statement. . . . . . . . . . . . . . 110
School Philosophy. . . . . . . . . . . . . . 110
Vision Statement. . . . . . . . . . . . . . . 110
The Holton-Arms Alma Mater. . . . . 110
The Holton-Arms Crest. . . . . . . . . . . 111
Holton’s Second Century Logo . . . . 111
A Short History. . . . . . . . . . . . . . . . 112
Board of Trustees. . . . . . . . . . . . . . . 114
Parents Association. . . . . . . . . . . . . 116
Honor & Behavior Expectations. . . 118
Statement of Respect . . . . . . . . . . . 118
Diversity Mission Statement . . . . . 118
School Policy . . . . . . . . . . . . . . . . . . 119
Bullying & Harassment Policy . . . . 120
Lower School Honor Code. . . . . . . 120
Upper & Middle School
Honor Code . . . . . . . . . . . . . . . . . . 120
Major Rules. . . . . . . . . . . . . . . . . . . . 121
School Policies & Procedures . . . . 124
Attendance & School Closures. . . . 124
Absence &
Attendance Procedures . . . . . . . . . . . . 124
Religious Holiday Policy . . . . . . . . . . . . 124
Snow/Inclement Weather . . . . . . . . . . . 125
Drug & Alcohol Policies . . . . . . . . . 125
Community of Concern . . . . . . . . . . . . 125
Alcohol Policy . . . . . . . . . . . . . . . . . . . 127
Smoke-Free Building. . . . . . . . . . . . . . . 128
Technology Code of Conduct . . . . 128
Student Health. . . . . . . . . . . . . . . . . 133
Learning Needs & Tutoring. . . . . . .134
Learning Differences. . . . . . . . . . . . . . . 134
Tutoring Policy. . . . . . . . . . . . . . . . . . . 135
Complaint Policy . . . . . . . . . . . . . . . 135
Fingerprinting Policy . . . . . . . . . . . . 137
Transportation & Traffic . . . . . . . . . 137
Carpool Traffic Patterns. . . . . . . . . . . . 138
Environmental Sustainability. . . . . . 139
Uniforms . . . . . . . . . . . . . . . . . . . . 140
Uniform Chart . . . . . . . . . . . . . . . . . 141
Admissions & Enrollment . . . . . . . 143
Financial Aid. . . . . . . . . . . . . . . . . . . 144
Communications. . . . . . . . . . . . . .
Schedule for Communications . . . .
Subscribing to Alerts. . . . . . . . . . . .
Changes to Contact Information. .
Public Relations . . . . . . . . . . . . . . . .
Non-School Related Flyer Policy . .
Photographic Images & Videos . . .
Communication
with Non-Custodial Parents. . . . . .
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145
145
145
146
146
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146
After School & Summer Programs. 147
Fine & Performing Arts
Adjunct Program . . . . . . . . . . . . . . . 147
Extended Day &
After School Programs . . . . . . . . . . 147
After School or Weekend Events
Parent Pick-up . . . . . . . . . . . . . . . . . 147
Creative Summer . . . . . . . . . . . . . . . 147
Parent Activities . . . . . . . . . . . . . .
Volunteers. . . . . . . . . . . . . . . . . . . . .
Major School Events . . . . . . . . . . . .
Planning an Activity. . . . . . . . . . . . .
Parent Support for Athletes . . . . . .
Gift Giving to Teachers. . . . . . . . . .
Blue & White Business Directory. .
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General Information
GENERAL INFORMATION
MISSION STATEMENT
The mission of the Holton-Arms School is to cultivate the unique potential of young
women through the “education not only of the mind, but of the soul and spirit.”*
SCHOOL PHILOSOPHY
Founded in 1901, Holton-Arms is a college-preparatory school for girls grades 3-12
dedicated to the “education not only of the mind, but of the soul and spirit.”*
The School provides rigorous and dynamic programs in the traditional academic
areas, the fine and performing arts, and athletics. Here, young women of diverse
backgrounds can take risks, learn from mistakes, pursue opportunities for leadership, and build lifelong friendships. Holton-Arms is a vibrant community that values
consistency and order as well as creativity and freedom.
We seek to develop personal integrity and the sense of responsibility that help young
women to make wise and ethical choices. We work to build the values of respect,
compassion, and service to others, within the School and in the larger community.
We believe that with intellectual curiosity, self-reliance, tenacity of purpose, and
commitment to others, Holton women will make a difference in a complex and
changing world.
* Jessie Moon Holton (1866-1951, co-founder)
VISION STATEMENT
Inspiring young women to lead lives of positive influence
THE HOLTON-ARMS ALMA MATER
Far into the distant future,
Strong and clear above
Shines the star of our dear Holton,
Shines the star we love.
It is there to aid and guide us
As the years pass by,
Holding us to all that’s finest,
Making standards high.
Hail to thee, our Holton-Arms,
Alma Mater dear,
You will be our inspiration
Through each coming year.
Thoughts of you we’ll cherish ever,
Be we far or nigh,
Weaving in our hearts and lives
Blue and White for aye.
Weaving in our hearts and lives
Blue and White for aye.
Drawing from Scribe 1950.
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General Information
THE HOLTON-ARMS CREST
From the Script for the Presentation of the School Flag at the Installation
of Diana Coulton Beebe as Holton-Arms’ sixth Head of School, September 11, 1992.
At the top of the crest, the lamp symbolizes the light cast by knowledge.
The orb signifies a guild, which from the old meaning of the word is a group that
comes together for a pur­pose. Thus, the three orbs symbolize the three groups of
students at Holton — Upper, Mid­dle, and Lower Schools — who come together
to learn how to learn, to develop character, and to provide service to community.
The bay tree branch symbolizes youth.
The open book symbolizes the teacher’s role in imparting knowledge and the
staff ’s role in supporting the educational process.
The banner Inveniam viam aut faciam is the underpinning of the crest. The Latin
phrase, the school’s motto, means “I will find a way or make one.”
HOLTON’S SECOND CENTURY LOGO
This design reflects fresh clean lines tying us to our traditions. The bay leaf,
a symbol of youth, comes from the original crest created by Mrs. Holton.
The logo shows both simplicity and strength, recognizing the pillars upon
which we operate – integrity and intellectual curiosity.
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General Information
A Short History
Nineteen years before women had the
right to vote, an independent school
for girls opened its doors in temporary
quarters on Hillyer Place in northwest
Washington. The year was 1901, and the
vision of the founders of the Holton-Arms
School, Jessie Moon Holton and Carolyn
Hough Arms, began to take shape.
The high academic standards for which
Holton-Arms School is renowned today
were set during those first years at 2125 S
Street. Small classes were maintained to
afford a maximum amount of individual
attention to each student, and only the
most qualified teachers were invited to
2125 S Street, N.W. [Scribe, 1976]
join a faculty dedicated to the education
of youth – “not just to the education of the mind but of the soul and spirit.” Mrs.
Holton’s dream was to create an “open door,” where her students would be inspired
to explore new ideas and develop their full potential. She also insisted that they give
back to the community.
At the time of Mrs. Holton’s death in 1951, Mildred Brown became President of
Holton-Arms and Sallie Lurton, Class of 1923, Headmistress. In 1963 the School
moved to the Granger Campus in Bethesda, Maryland. The expanded facilities allowed for increased enrollment, and new courses were developed to augment a strong
traditional curriculum.
In 1969 Jim Lewis became Headmaster. During his tenure, greater emphasis was
placed on advanced academic courses and the improvement of the facilities. Major
additions included the Alice S. Marriott Library, a photography lab, an art studio, an
art gallery, an infirmary, and the Advancement Center. Once again with new facilities
came new programs: Creative Summer, a day camp, and LEEAP, the forerunner to
the Holton-Arms Center of the Arts, an after-school program, offering art, music,
dance, and drama classes.
Charlie Lord became Headmaster in 1987. Under his leadership, the School expanded its sense of diversity and focused on ecological concerns, ethics in the professions,
and service to the community. The student activities center, housing expanded dance
facilities, a double gymnasium, pool, theater, rehearsal rooms for chorus and orchestra, and several classrooms, was completed in 1989.
Diana Coulton Beebe became Head of School in September of 1992. During her 15
years of leadership, Holton worked to create equity for its diverse student population,
develop a strong sense of community among its constituents, support a variety of
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General Information
learning styles, strengthen its athletic programs, enhance the curriculum in the areas
of math, science, and technology, and improve faculty salaries. The School celebrated
its Centennial in 2001. The Centennial Building Project, providing students with
a new science wing, expanded performing arts rehearsal and performance facilities,
renovated academic spaces, and a new all-weather track and field, was completed in
the 2003-2004 academic year.
Susanna A. Jones became Holton’s
Head of School in September
2007. In the first year of her tenure,
the School instituted a global education program to educate Holton
students about emerging countries
and to prepare them to be 21st century global citizens by broadening
their perspectives. Small groups of
rising seniors first traveled to Senegal and Costa Rica in the summer
7303 River Road [Scribe, 1976]
of 2009; the second groups went
in 2010. The program expanded in
2010 with travels to India as well.
Over the past two years, Holton-Arms’ faculty, staff, trustees, parents and alumnae
formed Strategic Planning Committees to answer the question: “How do we best
educate our students for the 21st century?” The School explored this question in an
environment of unprecedented change in education brought on by several factors
including, new brain research on how girls learn and the changing use of technology.
The Strategic Planning Committee believes that enhancing Holton-Arms’ competitive position as well as safeguarding the School’s financial health depends on implementing the best thinking regarding pedagogy and enduring long-term financial
sustainability. The Board of Trustees adopted the Strategic Plan, “Girls of Influence.
Defining Holton’s Future” in December 2010.
Today, more than 100 years since its founding, Holton-Arms appears to be quite different from the school on Hillyer Place, yet in many ways it is the same. The School
continues to maintain a high academic standard. It is a place for personal involvement, a place where parents support the School by helping out in the library, on field
trips, on committees of the Board, and at special functions, and a place where outstanding faculty continue to give maximum attention to individual students. Students
and teachers enjoy close relationships, sharing all kinds of learning experiences.
These are the qualities which have made Holton a special place for students to learn,
grow, and prepare for the future. The Head of School, the faculty and staff, and
the students strive to sustain all that is finest in the Holton tradition – academic
excellence, development of character, and responsibility to the community. Holton
remains dedicated to the education “not just... of the mind but of the soul and spirit.”
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General Information
The Holton-Arms School Board of Trustees
The Board of Trustees provides the governance structure for the School and acts as
a collective body. The Board carries the overall and ultimate trust of the School’s
mission, legal responsibilities, and long-term financial health. The Board hires, supports, and evaluates the Head of School. The Head of School is responsible for and
oversees the daily operation of the School. The Head of School serves on the Board
as an ex officio member. Together as a team, the Board of Trustees and the Head of
School work to maintain a vision for the School, consistent with its mission, and to
develop and approve long-range and strategic plans.
Officers
Chair R. Howard Taylor III
President Leslie Lawley Meyer
Secretary
Claudia Mispireta Hinsch ’85
Assistant Secretary
Janice V. DeMaré
Treasurer
Mary Wallack
Assistant Treasurer
Tracey Fudge
Trustees
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Sharlene Petry Amitay ’85
Gabrielle Korab
Barbara Landow Bernstein
Lori Larson Randall Boe
Janine Peyser Lossing ’85
Patricia Carver
Peter Manos
Martha Lyn Dippell ’68
Paula O’Rourke ’90
Melanie Dorsey
R. Howard Taylor III
Anna-Liza Harris
Mary Catherine Jones Thompson ’79
William Jackson
Dorothy Wade-Vuturo
Susanna A. Jones, ex officio
Christie-Anne Weiss
Amy Kaslow ’77
John Wu
General Information
Trustee Emeriti
Sara Colclough Alexander ’51
Nathan R. Isikoff
Patty Perkins Andringa
David M. Kanter
Nicholas J. Arrindell
Thomas E. Korengold
Pamela Giles Bailey
Barabara Krumsiek
Diana Coulton Beebe
Richard Landfield
Lisa Brandt Beek ’76
Christine Miller Leahy ’67
Joel F. Brenner
Kenneth L. Marks
Eleanor Pisarra Cain ’56
Richard E. Marriott
Anne Davis Camalier ’47, ’49C
Ellen Wills Martin ’56C
G. Bradford Cook
Suzanne Frazier Martin ’57
Amy C. De Louise ’81
C. Irene McGarry
Martha Lyn Dippell ’68
Leo C. Mullen
Peggy Ann Eacho-Fechnay ’67
Gertrude Breckinridge Peyton ’39H, ’40C
Gail McGregor Fearing ’62
Mary Jane Puckett
Bonnie T. Feld
Patrick Regan
Kimball C. Firestone
Kimberly Hoffman Samperton ’73
Sally Johnson Fogarty ’71
Constance Corby Tompkins ’69
Martha “Muffin” Crocker Gillam ’60
Deborah Camalier Walker ’70
Sara Fogarty Hayes ’66
Susanne Cole Wean ’67
William N. Herman
John P. Wintrol
Winton Smoot Holladay ’70
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General Information
The Holton-Arms Parents Association
The Parents Association supports and enhances the Holton-Arms School community through programs and activities involving parents, students, faculty and staff;
provides open and effective channels of communication among the school’s various
constituencies; and responds to the changing times and needs of the school community. The Parents Association is headed by an Executive Committee which is elected
at the Annual Meeting in May.
Executive Committee
President
Janine Lossing
VP of Committees and Events Missi Dye
VP of Grade Reps Alpa Chernof
Secretary Anne de Leon
Treasurer Madhu Khemka
Assistant Treasurer JoAnne Sedgwick
US Division Representative Martyna Fox
MS Division Representative
Bela Gary
LS Division Representative Carol Calomiris-Edmunds
Volunteer Coordinator Mindy Hurwitz
Nominations Chair, ex officio
Susan Soltany
Staff Liasons, ex officio
Susanna Jones
Danielle Beyda Aronson
Immediate Past President Susan Carras
Parents Association Committees
A number of committees support the activities of the School and the Parents Association. These committees depend on volunteers to accomplish their work and
welcome your interest. Volunteering at Holton-Arms is an excellent way to get
involved and meet new friends. If you would like to know more about the opportunities available, send an email to volunteer@holton-arms.edu or select "Volunteer"
under the Quicklinks on the Holton website (www.holton-arms.edu).
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General Information
Grade Representatives
Grade Reps are the main point of contact for Parents Association activities. Generally, Middle School has two Grade Reps per class; Lower and Upper Schools have
three. The term of a Grade Rep is two years. Terms are staggered so that the term
of an experienced Grade Rep overlaps with a new Grade Representative (* denotes
second year).
Grade Representatives
Grade 3
Amy Mehlman
Anne Walker
Grade 4
Patricia DeNovio*
Yamuna Maynard
Lisa Williams*
Grade 5
Cheryl Heller
Maria Javens
Heather Lucas*
Grade 6
Lisa Albright
Cathy Butz*
Stephanie Lambidakis*
Grade 7
Ann Frizell
Liza Fues*
Grade 8
Julie Heflin
Carol King
Grade 9
Victoria Johnson*
Russell Jones
Sophia Siddiqui*
Grade 10
Maggie Eisemann*
Lucille Huber*
Julie Smith
Grade 11
Kate Phillips Connolly*
Julie Dobson*
Michelle Gill
Grade 12
Dana Gordon
Rita Ness*
Deepika Prasad*
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Honor and Behavior Expectations
HONOR AND BEHAVIOR EXPECTATIONS
STATEMENT OF RESPECT
Background
Holton’s motto is “I will find a way or make one,” and with this statement of respect,
we hope to find a way to make our community more respectful. Throughout the 199899 school year, a group of students and faculty from all three divisions of the School
collaborated on this project as a response to violence and intolerance worldwide.
Opening Statement
At Holton-Arms we believe that by demonstrating understanding and acceptance
of each person, we enable one another to thrive. Our goal is to create a respectful
environment, based on trust, which allows for individuality, support, and security for
all members of the community. This Statement of Respect is the first step toward
that goal.
Definition of Respect
We define respect as the recognition and consideration of the dignity, worth, rights,
and safety of each person, as an individual and as a member of the community.
Respect entails acknowledging and seeking to understand different beliefs and values,
even if they are not our own.
Guidelines for Conduct
We believe that successful learning is a process which depends upon a willingness to
take risks, ask difficult questions, and make mistakes. We strive to be a community
where individuals are aware of the impact their actions may have on others and where
each of us assumes responsibility for acting in a way that helps to create and maintain
a respectful community. Such a community should be a place where we interact and
engage in conversation openly, explore similarities and differences candidly, and view
experiences of conflict as an opportunity to grow.
DIVERSITY MISSION STATEMENT
Statement
The Holton-Arms School, within the context of its educational mission, seeks inclusion, equity, and pluralism in its policies, practices, and programs and teaches respect
for the rights of all people.
Rationale
An essential part of the Holton-Arms mission is to prepare young women for a
changing world, to endow each girl with a profound sense of respect for herself and
her community, and to help each girl reach her full potential. In founding this school,
Jessie Moon Holton believed that education has the power to liberate the mind
and spirit. She was a strong advocate of kindness, understanding, cooperation, and
service. At Holton-Arms we understand the importance of education in achieving
flexibility of thinking, respect for differences, moral courage, and appreciation for
common ground. We also recognize that these educational goals are rarely achieved
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Honor and Behavior Expectations
without occasional conflict; Holton-Arms, therefore, provides a forum for reasoned
and honest discussion involving a range of opinions and personal experiences where
civility, respect, and depth of understanding may be developed.
We will work toward the following goals:
1. A Board of Trustees which is inclusive in its membership and provides the
leadership necessary for fostering an equitable and just school community.
2. A diverse school community that encourages all of its members (students, parents, faculty and staff ) to develop mutual respect, integrity, moral courage, and
civility through discourse, teamwork, and a variety of community experiences.
3. A curriculum which is broad and inclusive.
4. Increased participation of alumnae of all backgrounds to participate in the life
of the School, to support one another, and to mentor current students.
5. Provision of the training and skills necessary to achieve these goals.
SCHOOL POLICY
The School expects each student to behave in a manner that is consistent with
Holton’s school philosophy and Honor Code. Each student should seek to exhibit
personal integrity, responsibility to herself and others, and respect for cultural and individual differences. We hope that these principles will guide students in their interactions with faculty and peers and help to inform them when faced with moral decisions.
It is the responsibility of each student to behave in such a way that she does not
interfere with the normal functioning of classes, the library, or any part of the school
program. Each student has an obligation to treat school property with care and to
behave so that she does not detract from the purposeful activities of her classmates
and teachers. Each student is expected to behave thoughtfully and respectfully in her
relationships with her classmates, faculty, and staff. The School reserves the right
to suspend or dismiss any student whose behavior is disruptive or inappropriate,
whose progress or attendance is unsatisfactory, or whose conduct is in violation of the
Honor Code or the rules of the School.
Education is recognized as a cooperative undertaking, a responsibility held jointly by the parent(s) or guardian(s) and the School. The parent(s) or guardian(s) agrees
along with the student to accept the full share of this responsibility, to maintain the
academic standards, and to discharge all obligations as cooperative members of the
School community. These obligations include, but are not limited to, participation in
school activities, staying informed by reading School communications, and communicating openly, constructively, and in a civil manner with all School personnel. Rules
cannot cover all situations, and the absence of a rule does not constitute approval. It
is therefore essential that students and their parents understand and support both the
letter and the spirit of the rules. While a girl is enrolled at Holton, she is responsible
to the School for any conduct that may bring discredit upon the School.
The faculty and the appropriate student leaders will inform the student body of
the federal and state laws pertaining to the possession and use of alcohol, drugs, and
cigarettes. Within the jurisdiction of the School, any violation of these laws will immediately jeopardize the position of the student within the school community.
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Honor and Behavior Expectations
BULLYING AND HARASSMENT POLICY
Holton-Arms School prides itself on providing a comfortable and safe environment
for all. Harassment, whether intentional or unintentional, is a form of inappropriate
or unwanted conduct which annoys, intimidates, frightens, threatens or belittles another person. Harassment does not belong in school and is not tolerated. The School
prohibits any form of harassment, verbal, physical or sexual.
Verbal harassment includes but is not limited to spoken, written, emailed or
online posted communications. Physical harassment includes but is not limited to
stalking, intimidating, physically threatening, or assaulting another person. Sexual
harassment includes, but is not limited to, unwanted suggestion, touching, spreading
sexual rumors, sexual jokes or statements, sexual advances, requests for sexual favors,
and other verbal or physical conduct of a sexual nature.
Any student who has a complaint of harassment or bullying, or who is aware of
harassment or bullying directed toward another student, should report it immediately
to the Guidance Counselor, Dean of Students, or Division Director. Students found
guilty of harassment or bullying face suspension or expulsion.
LOWER SCHOOL HONOR CODE
The Lower School Honor Code, A Holton Girl CARES, was developed by Lower
School students to reflect what they felt exemplified Holton girls at their very best.
Each letter in CARES represents a different character trait: Character, Awareness,
Responsibility, Empathy and Spirit. The concept of caring goes to the very heart of
what is expected of all our students: caring about doing their very best work, caring
about each other, and caring about our school.
We expect each student to behave in a manner that is consistent with Holton’s
Honor Code. Each student should seek to exhibit personal integrity, responsibility to
herself and others, and respect for cultural and individual differences. We hope that
these principles will guide students in their interactions with faculty and peers and
help guide them as they strive to reach their full potential.
UPPER AND MIDDLE SCHOOL HONOR CODE
One of the goals of the Holton-Arms School is to encourage personal integrity. The
School stresses the value of personal honor and ethical responsibility and believes
that a strong school community is founded on concern for the individual and mutual
trust.
An Honor Code was established by juniors and seniors in 1950, and each
Middle and Upper School student is expected to abide by it. In the Middle or Upper
School, should a student observe an honor offense (lying, stealing, cheating, plagiarism), she is obliged to tell the offender to report herself or to report the offender.
Students are asked to consider their actions in light of these values.
The four honor offenses are lying, stealing, cheating, and plagiarism.
Lying is making a false statement with the intent to deceive.
Stealing is taking another person’s property without permission.
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Cheating is looking at notes, texts, the Internet, or a classmate’s paper during a
quiz, test, exam, or evaluative exercise, regardless of intent.
Plagiarism is submitting another’s language, thoughts, or ideas as one’s own,
either intentionally or unintentionally.
It is also considered an honor offense to knowingly aid another student to commit one of these acts. For instance, allowing a student to see or use one’s work in
order to cheat or plagiarize is an honor offense. Students are responsible for taking
reasonable precautions to ensure that their work is not improperly obtained and used
by others. It is important that students assume that any work to be graded is to be
done independently unless instructed otherwise by the teacher.
Any student who violates the Honor Code may be subject to expulsion, suspension, or other disciplinary action.
MAJOR RULES
School rules at Holton are few. In addition to the Honor Code, the following rules
are designed to support the values of respect, courtesy, responsibility, and integrity.
Drugs: Any student found using, sharing, possessing, selling, or under the influence of illegal drugs or prescription drugs for which the student does not have
a valid prescription in School, enroute to or from School, on a school bus, or at
a school function, is subject to immediate expulsion.
No drugs, either patent or prescription, may be used at or brought to
School without the knowledge of the School Nurse; medication must be taken
through the nurse’s office. In addition, no student may accept any drugs or
medication from another student. All prescription medication needed during
the school day must be dispensed by the School Nurse.
Alcohol: A student may not be on the campus nor come to any off-campus
school function possessing, consuming, or having consumed alcohol.
The School requires any student in violation of the drug or alcohol policy to
have a substance abuse evaluation by a School-approved facility. The student
and her family must follow the recommendation of the evaluation.
Tobacco: No student may smoke, or use tobacco in any other manner, on campus,
at a school function, or on a school bus.
Invasion of Privacy and Property: No student may invade the privacy of other
members of the school community by entering lockers, bookbags, desks, files,
or cars without permission of the owner. This rule includes the disturbing,
defacing, or “decorating” of any car on campus. The School attempts to foster
respect for personal property and the privacy of the individual.
Defacing School Property: No student may abuse or deface school property.
This includes making a mess or writing on desks, walls, lockers, or in the dining room. Having this rule obviates time-consuming and costly repairs and an
unsightly physical plant, both of which are detrimental to the morale of the
students and the faculty.
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Falsifying the Signing Procedure: No student may sign another student in or
out of School or flip another student’s attendance tag. Each student must be
responsible for recording her own coming and going. When a student arrives
late, she must sign in immediately. When she leaves early, she must sign out
at the time of departure. The exact time and destination and the name of the
person granting the permission must be recorded on the sign-out sheet to assure the best possible school security.
Skipping School: No student may be absent from School (including classes,
study hall, assemblies, class meetings, and consortium classes) without the
permission of the School.
Swimming Pool/Theater: No student may be in the natatorium/theater without
Holton-approved personnel present. This rule is strictly enforced. Unauthorized presence in the swimming pool building and failure to comply with
swimming pool regulations are major offenses punishable by severe disciplinary action.
Technology: All students must abide by the guidelines and rules set forth in the
Holton-Arms School Communication and Information Systems Code of
Conduct. Access to the school’s computing equipment, facilities, and networks
is a privilege, not a right, and places on all students the responsibility to use
these resources in an effective, efficient, ethical, and legal manner. Students are
prohibited from any activity that impedes the work of others, threatens user
privacy, or uses system resources for purposes unrelated to legitimate learning
in a school setting.
Any student who violates one of the Major Rules is subject to expulsion, suspension, or other disciplinary action.
Self discipline is an important goal of a Holton education. Students are expected
to develop increasing levels of discipline as they progress through the School.
In addition to the Major Rules, please remember the following:
• Students who arrive after 10 a.m. may neither participate in nor attend after
school activities.
• No gum-chewing on campus at any time.
• The privilege of parking is limited to juniors and seniors.
• Student use of the elevators is restricted to those students who have suffered
an injury or are ill.
• Food and drinks may not be taken out of the Dining Room, Middle School
Study Hall, or the Senior Lounge.
• The Senior Lounge is a senior privilege.
• The kitchen and the woods (including the Amphitheater) are off limits.
• Requests to bring guests to School should be made several days in advance.
Unauthorized visitors are not allowed on campus during school hours.
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• Squirt guns, lighters, matches, televisions, and any other such item that
may impede the learning process or cause distraction to others are not to be
brought to school.
• Students are not to light matches or lighters on the school campus.
• Students may not walk through the school buildings wearing cleats or tap shoes.
• Upper School students may not drive to the Lower School between the hours
of 7:30 a.m. and 4 p.m. except to drop-off or pick-up a Lower School student.
• Cell phones must be turned off during school hours.
Other division-specific rules are included in the Student Handbook & Planner for
each division.
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SCHOOL POLICIES AND PROCEDURES
Attendance & School Closures
ABSENCE & ATTENDANCE PROCEDURES
So that students and families can make vacation plans, the school calendar is published in the spring of the preceding academic year and posted online. Extended or
special vacations while classes are in session complicate the work of teaching and
studying. Assignments for all students are available on the School website so work
should not be missed. A student’s progress is seriously impaired by extensive absences. Therefore, the promotion of any student who has had excessive absences is subject
to review by the faculty and approval by the director of her division.
Parents are asked to contact the appropriate division office by 8:30 a.m. if their
daughter is going to be absent or late in order to save having to verify the absence by
phone.
When a student’s absence can be anticipated (for example for medical appointments or religious observances) the school should be given advance notice in writing.
Parents are urged to inform the school when they will be away from home
and to provide names and telephone numbers of the adults responsible for their
daughter(s) during their absence.
Promptness and regular attendance are important to a successful school experience. In extracurricular activities, absence can negatively impact not only the individual’s experience but also that of the group or team. Any student with excessive
absences from extracurricular activities may be suspended from participation for a
period of time. Always check the online calendar for the most current information as
all dates are subject to change.
RELIGIOUS HOLIDAY POLICY
Holton-Arms is a non-sectarian school that celebrates diversity within its community. The School encourages its members to honor their various religious commitments
that may fall on a school day. For that reason, all absences for religious observance
are automatically recorded as excused. Holton asks its students to communicate their
needs openly and expects its faculty to support those students and their religious
beliefs and practices. It is necessary, however, for the safety and well-being of our
students, that the school be aware of all student absences. Therefore, the following
policy is in effect for religious holidays that occur when school is in session:
Students shall bring a note from home to their respective division offices three
days prior to the holiday absence. Parents should understand that school personnel
will call the homes of all students who have not brought a note from home in order
to verify the whereabouts of missing students. As with any anticipated absence, it is
the responsibility of the students to talk with teachers to find out what schoolwork
will be missed, and when the work is due after the holiday. Teachers understand that
for many holidays it is not appropriate for students to work during the holiday. Accordingly, teachers will not require make-up homework on the day students return,
unless a non-holiday weekend precedes or immediately follows the holiday.
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SNOW/INCLEMENT WEATHER
On days where weather may be a factor (school closing, late opening, early closing), updated information is posted on the home page of the Holton website (www.
holton-arms.edu) and on the recording at 301.365.5300, #2. Families are encouraged
to sign up for text message Emergency Alerts through the website to receive the
latest bulletins directly to a text-enabled cell phone. To register: sign in to the community login. Once in the Parent Portal, click on the “My Subscriptions” link in the
My Account box; then click on the “Settings” link at the right. Next to “Emergency
Alerts” you may select either email or text-message enabled phone, or both. Confirm
the email address and the phone number where the Alerts should be sent, then click
on “Update Settings” as the final step. Please contact our Director of Web Services &
Databases, Liz Gouldman (301-365-6490) with any questions.
School status information is also posted online at www.schoolsout.com. Families
can register their email address at this website and receive an immediate email alert
as soon as the status at Holton has changed.
Drug & Alcohol Policies
COMMUNITY OF CONCERN
The Community of Concern is a coalition of Washington-area independent schools
that provides a forum to share information, best practices, and concerns about the
subjects of underage drinking and substance abuse, and establishes a partnership
between the schools, the students, and the parents to address these issues. The heads
of school have written a joint position statement adopted by all the schools. [For
more information on the Community of Concern, visit their website, www.thecommunityofconcern.org.]
Statement of the Community of Concern
We the undersigned heads of the Washington Metropolitan Area Community of
Concern schools, stand together in our belief that our students harm themselves,
their families, our schools and our communities when they engage in the illegal use
of alcohol, tobacco, or other drugs.
We are committed to working together with parents, students and other schools to:
• Educate our entire community about current scientific findings—that underage drinking, smoking, and drug use can adversely and permanently affect the
physical, psychological, and emotional development of adolescents.
• Share in the responsibility of requiring, promoting, and modeling safe, ethical,
and legal behavior in regard to alcohol and drug use.
• Provide and support social activities that are alcohol and drug free.
• Provide or recommend counseling services wherever needed.
We expect:
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• All enrolled families to be knowledgeable about their school’s prevention
policy on alcohol, tobacco, and other drug use as laid out in the school’s handbook and to support the rules of the school and the laws of the state.
• All parents to honor the school’s substance abuse policy when sponsoring
private off-campus parties.
• All schools to inform each other of students who are involved in alcohol,
tobacco, or other drug use while visiting another school’s campus or schoolsponsored activity.
Member Schools
The Academy of the Holy Cross
Alexandria Country Day School
Alexandria City Public Schools
Archbishop Carroll High School
Archdiocese of Washington
Elementary Schools
Arlington Public Schools
Bishop McNamara High School
The Bullis School
Charles E. Smith Jewish Day School
Connelly School of the Holy Child
DeMatha Catholic High School
Elizabeth Seton High School
Episcopal High School
Flint Hill School
Foxcroft School
Georgetown Day School
Georgetown Preparatory School
Georgetown Visitation Preparatory
School
Gonzaga College High School
The Heights School
Highland School
Holton-Arms School
Landon School
Langley High School
The Langley School
The Madeira School
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Maret School
Mater Dei School
McLean School of Maryland
Montgomery County Public Schools
National Cathedral School
The Nora School
Norwood School
Notre Dame Academy
Our Lady of Good Counsel
High School
Parkmont School
The Potomac School
Prince William County Public
Schools
Pulaski County Public Schools
Sandy Spring Friends School
St. Albans School
St. Andrew’s Episcopal School
St. Anselm’s Abbey School
St. John’s College High School
St. John’s Episcopal School
St. Mary’s Ryken High School
St. Stephen’s and St. Agnes School
St. Vincent Pallotti School
Sidwell Friends School
Stone Ridge School of the Sacred
Heart
Thornton Friends School
School Policies and Procedures
Walter Johnson High School
Washington Episcopal School
Washington International School
Woodberry Forest School
ALCOHOL POLICY
Holton-Arms recognizes that while it is illegal for minors to consume alcohol, it is
legal for adults 21 and over to do so. However, it is Holton-Arms’ desire to foster
positive role modeling with regard to the responsible use of alcohol.
The School’s mission statement strives to instill in each young woman “a
profound sense of respect and respectability, for herself and the community.” Modeling behavior we would like our children to emulate regarding the responsible use of
alcohol is an excellent way to fulfill this mission statement. Holton-Arms is a family.
The issue of alcohol abuse cannot be directed only to students.
Guidelines for the Responsible Use of Alcohol by Adults at Holton-Arms School
and at all of its functions
1. As a general rule, alcohol will not be served at school-sponsored events except
under special circumstances by prior approval from the Head of School.
2. No alcohol shall be brought on campus by individuals for any event without
advance permission from the Head of School and shall be coordinated only
through the caterer or school event office.
3. At any function where alcohol is permitted, only adults of legal age will be
permitted to use alcohol.
Off-Campus Party Policy
Maryland law prohibits the consumption of alcoholic beverages by persons under
the age of 21 and prohibits the consumption of illegal drugs by all persons, regardless of age. These laws recognize, among other things, the social and health hazards
from substance abuse and the devastation caused by combining drinking and driving.
Holton-Arms agrees with the public policies embodied in these laws and unequivocally supports them.
Whether it takes place on campus or off, any event called a “Holton party” must
be chaperoned by Holton-Arms faculty or staff members. At such parties, all school
rules and regulations apply. A student may not be on campus nor come to any offcampus school function possessing, consuming, or having consumed alcohol or illegal
drugs. Any student found using, possessing, selling, or under the influence of alcohol
or illegal drugs in School, en route to or from School, on a school bus, or at a school
function, is subject to immediate expulsion.
Holton-Arms will clearly identify all functions that it sponsors. For parties not
sponsored by the School: working in cooperation with the Parents Association and
grade representatives, the School will encourage parents to communicate with each
other about the plans for a party and will cooperate with parent and student leadership to promote alcohol- and drug-free parties.
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Parents and students need to understand that students represent the school at all
times, and any behavior that might bring discredit upon the school can jeopardize a
student’s good standing at Holton.
SMOKE-FREE BUILDING
The school building and facilities are smoke-free. This policy applies to all persons
on campus, including faculty, staff, visitors, parents, and others.
Technology
COMMUNICATION AND INFORMATION SYSTEMS
CODE OF CONDUCT FOR STUDENTS
Holton-Arms students are expected to respect each other and each other’s property
and behave with integrity. This is especially true with regard to how students use
technology. Because technology allows for fast and easy communication, and because
information passed across digital mediums is difficult to delete, students have a
particular responsibility to ensure personal integrity and respect one another when
working with technology. The School policies given below outline the ways that students can uphold these principles. However, because technologies change so rapidly,
this should not be considered an exhaustive listing. Therefore, Holton-Arms feels it
necessary to reaffirm the guiding principles of the School in this document.
The Holton-Arms School provides communication and information equipment,
systems, networks, software, and other related devices and resources, including computers, Internet access, network access, and electronic mail (to some grades) to aid
students of Holton-Arms in their school work. All Communication and Information
Systems owned by Holton-Arms:
(a)Are the property of Holton-Arms or are used pursuant to a license granted to
Holton-Arms, and
(b)Are to be used only in connection with a student’s work at Holton-Arms and,
unless otherwise noted, in accordance with the following policies.
Computer Purchases
Holton-Arms requires all students in grades six through 10 to purchase a computer
specified by the School and purchased through the School’s vendor. Once a student’s
warranty on her computer runs out, students in grades six through 10 must purchase
the new required machine, through the School’s vendor. Additionally, sixth through
tenth grade students may only use their required school computer on campus, and
may not bring a non-designated device to school for school use. Students in grades
11 and 12 are required to have a laptop computer, which they must maintain and
bring to campus daily. However, they are not required to have a specific machine.
Communication and Information Systems Support and Staffing
The Technology Department has access to certified Lenovo technicians and is able
to diagnose problems and arrange for necessary repairs within warranty parameters
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for students with Lenovo laptop computers. In the event an on-site technician is
not able to complete work on campus, laptops are sent off campus for repairs. In the
event that a student machine is sent out for repairs, the School will make every effort
to provide the student with a loaner computer for that period of time. Because the
Technology Department is authorized to provide only Lenovo laptop warranty coverage, and is bound by the services provided within the warranty, the Department is
unable to provide services of this kind for any other type of laptop. The Technology
Department does not provide any service to any systems other than Lenovo.
Many machines are infected by viruses or other means that may corrupt data on
the student’s laptop. In many cases, data on a laptop cannot be retrieved. Help Desk
technicians will use normal means to try to recover any data on a machine, but they
cannot spend more than 30 minutes recovering data on any one machine, in order to
be able to help all students, faculty, and staff in need. Therefore, it is every student’s
responsibility to back up her work daily to minimize the chance of data loss in the
event of a virus infection or hardware failure. The School provides limited storage space for school work, and school work only. Students are shown how to access
School storage space during orientation and are reminded to use back-up storage
space many times a year. Personal documents on a laptop (movies, pictures, music,
etc.) may not be stored on Holton systems both because of space considerations and
so as to obey copyright laws. We strongly encourage students to back up personal
files to other devices (such as a thumb drive or external hard drive).
Laptop service for students is available during the school year from 8 a.m. to 4
p.m. each day of classes. In the event of a machine hardware failure over a school
break, families may take computers to DSR for repair. Please note that some repairs
involve data transfer or data recovery. These services from DSR may involve additional fees. Because the Help Desk maintains campus systems, supports Creative
Summer, and sets up new machines and systems in the summer time, any help during
the summer months needs to be set up in advance with the Help Desk. To schedule a
time to come in over the summer break, students should call the Help Desk at (301)
365-6468 from 8 a.m. to 4 p.m. from Monday through Thursday and from 8 a.m. to
noon on Friday.
Once a student graduates or leaves Holton, the Help Desk does not support the
student’s laptop.
Prohibited Use
Students are to use the Holton-Arms Communication and Information Systems for
Holton-Arms-related purposes, except as otherwise noted in this policy. Accordingly,
all messages and files created, sent, received or stored within Holton-Arms systems
should be related to Holton-Arms School. Communication and Information Systems are not to be used for other purposes, including, in particular, but not limited to,
any of the following:
• For any illegal, fraudulent, or unauthorized purpose;
• To solicit or to address employees regarding commercial, religious, or political
causes;
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• To send, receive, download, store, or post any messages, files, or other materials
that are derogatory, defamatory, discriminatory, disruptive, obscene, pornographic,
offensive, sexually-oriented, or otherwise inappropriate and/or harass, threaten,
disparage, bully, or intimidate another person;
• To disseminate or print copyrighted materials, including articles and software, in
violation of copyright laws;
• To send, receive, print, or otherwise disseminate proprietary data, trade secrets, or
other confidential information belonging to Holton-Arms in violation of company
policy or proprietary agreements;
• To operate a business, usurp business opportunities, or solicit money for personal
gain;
• To send chain letters; or
• To conduct any other activity in violation of any Holton-Arms policy.
Access
Holton-Arms has the right to restrict and/or terminate a student’s access to Communication and Information Systems, including network privileges and/or access to the Internet,
at any time for any reason. Holton-Arms has the right to review or remove any documents
or materials of any type from Holton-Arms Communication and Information Systems.
Email
Students are given email accounts for School-related messages. Students are expected to
check their Holton-Arms account at least once per school day. Students should not use
the Holton-Arms email system for personal messages. Students may access third-party
email systems for personal messages while using the Holton-Arms Communication and
Information Systems.
Internet
Holton-Arms provides content-filtered Internet access to students for Holton-Arms-related and other noted uses and purposes. Students are not to use School-provided Internet
access for non-School-related reasons, except as otherwise noted in this policy. Accordingly, students should limit Internet browsing, or otherwise using Holton-Arms facilities
and equipment to access the Internet, for other non-School purposes. Without limiting
the foregoing statement, students are not to use the Internet to:
• Access, copy or disseminate pornographic or other offensive materials;
• Participate in illegal activities, such as online gambling;
• Use or operate peer-to-peer networks;
• Post information that disparages or harasses others;
• Post, view, or access social networking sites, chat websites, or instant messaging
services unless authorized by the Director of Technology;
• Use proxy servers or other methods to circumvent Internet content-filtering;
• Bring food or drink into a computer lab or place food or drink near a School computer in an office or classroom;
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• Reveal personal information including name, address, phone numbers, credit
card information, and she will especially not reveal personal information about
another person;
• Post images, movies, messages, digital content, or any media form without the
permission of those depicted in such content;
• Attempt to or gain access to accounts and files owned by another user or conference group; or
• Post a “homepage” or otherwise disseminate information that suggests
Holton-Arms as the source or which relates to Holton-Arms unless authorized in writing by the Director of Enrollment and Marketing.
Students should have no expectation of privacy from the use of Holton-Arms’
Internet connection. Holton-Arms may, without notice:
• Monitor any individual’s usage of Holton-Arms’ Internet connection;
• Keep logs of the Internet sites visited by any individual;
• Identify the individual sites that have been visited;
• Monitor the number of times a site may be visited;
• Identify the pages within a site that have been visited;
• Determine the duration of any visit to any site and to each page of a site; and
• Monitor any other information or statistic that may be available.
Students are expected to act appropriately when using the Internet at the School.
Privacy, School Property, and Monitoring
Holton-Arms Communication and Information Systems are not private even if
passwords or other security measures are used. There is no assurance of privacy or
confidentiality, and students should have no expectation of privacy in their use of
the Holton-Arms Communication and Information Systems. Holton-Arms has and
will have access to, and reserves the right to access and monitor, any and all HoltonArms Communication and Information Systems. Holton-Arms may examine, read,
retrieve, listen to, or otherwise review any and all data, information, messages, and
other materials sent, received, or stored therein or thereon (including all email, text,
instant or other messages sent or received by any student, as well as voice mail received or stored in the Holton-Arms voice mail system). Holton-Arms may disclose,
use, edit, delete, or remove any data, information, messages, and other materials in
the Holton-Arms Communication and Information Systems. Students should be
aware that even though a message or file is deleted or erased, it may still be possible
to retrieve that message or file. Holton-Arms students should not use Holton-Arms
email systems for personal messages. Any data, information, or materials that a
student does not want to have accessed, monitored, read, or listened to should not be
conveyed by, processed on, disseminated by, or stored in the Holton-Arms Communication and Information Systems. Unauthorized access, copying, and/or removal of
data, information, or materials from Communication and Information Systems are
prohibited.
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Software
It is the policy of Holton-Arms that there be no illegal copying, distribution,
reverse assembly, reverse compiling, translation, or alterations to computer software
used at Holton-Arms, whether on computers or the Holton-Arms network. Software
acquired, developed, or licensed by Holton-Arms may not be given to any third party
(including family and friends) or transferred or made available electronically to other
users unless a proper license (such as a network license) has been obtained.
Online Conduct
The growing use of the Internet has blurred the lines between personal and Schoolrelated conduct. Students should understand that certain expectations for conduct
extend into the personal online world of social networks, blogs, and other communication tools, especially as regards any mention of the School, or members of the
school community. Students should at all times respect the privacy of the HoltonArms community, and not divulge or post online personally identifying information
about any member of the School community without permission (including names,
addresses, phone numbers, email addresses, photos, videos, etc.). Students must take
proper care in any online interactions and maintain high standards of conduct. Conduct which reflects poorly upon students or the School may be grounds for disciplinary action.
Because social networking sites are designed specifically to share personal materials, there are inherent risks that one takes as an individual when communicating
on social networking sites. Students should not contact employees of Holton-Arms
using social networking sites, but should use Holton-Arms communication methods
(such as School email) for such interactions.
File Downloading
Viruses, spyware, and malware can seriously damage the Holton-Arms Communication and Information Systems. Students must avoid activity that could harm the
School’s computer systems and networks, including, but not limited to, creating or
propagating viruses, storing personal, non-academic files on the School’s network,
disrupting services, damaging files, or sending “chain letters” or excessively large messages or attachments that can cause congestion of the network or otherwise interfere
with the work of others. Users shall run virus scans on their primary computer(s) at
least once per week.
Users shall not download or open attached files from emails or websites if the
site or sender’s identity is unknown, and shall not open files with a filename that ends
in “.exe”, “.bat”, or “.com,” even if the sender is known, without first consulting with
the Holton-Arms Help Desk. Users shall immediately contact the Help Desk whenever they believe that a system has been infected with a virus. This will allow steps to
be taken promptly so that no further infection takes place and that experts needed to
eradicate the virus are promptly engaged.
Mobile Devices
With advances in technology, mobile devices have become more like small computers
rather than simple devices for making phone calls. Students are expected to follow
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the division specific policies for using mobile devices while on campus and know that
all guidelines set forth in this document also apply to the use of a mobile device.
Policy Violations
Any violation of this policy is grounds for Holton-Arms to:
(a) Take disciplinary action against the student;
(b) Revoke and/or restrict the student’s use of or access to Communication and
Information Systems, including restricting networking privileges, access to the
Internet and/or use of email; and/or
(c) Take such other action as Holton-Arms determines appropriate in its discretion.
Students should report any policy violations to the Director of Technology, their
Division Director, and/or the Head of School.
Student Health
The Infirmary, located near the Advancement Center, is open from 8 a.m. to 4 p.m.
Monday through Friday during the school year. It is equipped to handle first aid and
emergency cases for all students and is supervised by a registered nurse, Lori Herringa
(301-365-6002; Fax 301-365-6050).
The State of Maryland requires all students to be immunized against diphtheria,
tetanus, pertussis, poliomyelitis, mumps, rubeola (measles), and rubella (German
measles). A physician’s examination is required for all students annually and must
occur within six months prior to the first day of school. Student health forms are due
on June 30.
The Infirmary is meant to handle first aid and emergency cases and to provide
care for students who become unwell during the course of the school day. It is not
the job of the School Nurse to diagnose illnesses nor to treat students sent to school
with illnesses and injuries identified at home. In such cases, the student’s parents will
be notified immediately and asked to come to pick up their daughter. In addition,
students who are sick may not come to school “just to take a test.” If they are sick,
they belong at home until they are ready to return full-time.
In the event of a hospitalization and/or absence of greater than five days, a physician’s note stating the nature of the illness, current medications, and permission to
return to school is required before the student is allowed to return to class.
For the well-being of the entire Holton-Arms community, the parents/guardians of
any student diagnosed with a communicable disease (e.g. strep throat, mononucleosis, etc.) should inform the nurse directly as soon as possible (301-365-6002).
If health reasons limit a student’s participation in physical activity on a particular
day, she must bring a note from her parents. If she is to miss P.E. for more than a day
or two, she must bring a doctor’s note.
Parents are asked to sign a form notifying the Infirmary of their daughter’s
special needs (e.g., allergies or drug sensitivities). Emergency telephone numbers
must be given for parents in case of emergency. The number of an additional relative
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or friend that may be contacted if the parents are not available must also be given.
Emergency information can be supplied in the Parent Portal, accessed from the Parent Portal on the school website.
Prescription medications are given from a pharmacy-labeled container only. The
first dose of a prescription medication must be given at home. A physician’s signature
is required for permission for the nurse to give over-the-counter drugs. All prescription medication needed during the school day must be dispensed by the School
Nurse. No medications of any kind, including herbal or over-the-counter, may be
carried by the student.
Learning Needs & Tutoring
LEARNING DIFFERENCES
Statement of Philosophy
The faculty at Holton-Arms is committed to serving the special needs of students
with documented learning problems, consistent with the mission of the school. We
are able to make accommodations such as those listed below. We see these accommodations as part of a process where students can grow in independence as they
understand their own needs and take increasing responsibility for their own learning.
Accommodations
Accommodations we may provide after complete diagnostic testing include:
• Extended time, according to school policy
• Separate testing space
• Preferential seating
• Use of enlarged print textbooks/tests
• Use of laptops/tape recorders in class
• Note-taking buddy in class
• Marking answers in test booklets directly (no scantron sheets)
• Books on tape
• Use of electronic reader (Kurzweil 3000 computer software)
• Extra help from teachers
Accommodations we do not provide include:
• Reduction of course load
• Waiver of foreign language requirement
• Reduction of homework load
• Submission of work late without grade penalty
• Use of calculator for math class and on tests
• Untimed testing
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School Policies and Procedures
Requirements for Students Requesting Accommodations for Learning Issues
1. A student must have a complete report from psychoeducational assessment
(or other appropriate testing) on file with the Learning Specialist. This report
must be no more than three years old.
2. A student and her parents must be willing to make all information from the
report accessible to appropriate faculty and staff.
3. Requests for special exam accommodations for students with diagnostic testing on file must be submitted in a timely fashion before each exam period.
4. A student with no current information from testing on file should proceed as
follows:
a. Student and parents will consult with the Learning Specialist to determine
need for testing, type of assessment to be done, and recommended diagnosticians.
b. Learning Specialist will gather information from teachers to go to diagnostician.
c. Parents will give diagnostician waiver to discuss results with the Learning
Specialist.
d. Parents will provide a copy of the report from testing for the student’s file.
e. Learning Specialist will provide a summary of the information from testing to the student’s teachers, advisor, class dean, and counselor.
f. Parents will agree to work in concert with the school in implementing
recommended accommodations or a learning plan.
TUTORING POLICY
While we encourage students to seek support from their teachers and the Learning
Specialist, on occasion a student may need the support of an outside tutor. In the
interest of best supporting students, Learning Specialists must be informed if your
daughter is working with a tutor. In Lower and Middle School, students may not
work with tutors during the academic day. In the Upper School, students with identified learning needs may work with a tutor during the school day. All tutors who meet
with Upper School students must register with the Learning Specialist in order to
have a space to work. A log of available space to meet with a student is located at the
front desk, and tutors must sign for their location daily. Tutors who wish to eat lunch
on campus must make prior arrangements with the Learning Specialist.
Complaint Policy (Legal, Financial, and Regulatory)
Purpose
This Complaint Policy is designed to provide a mechanism for employees and other
School leaders to raise good faith concerns regarding suspected violations of law or
Holton-Arms School policy; to facilitate cooperation in any inquiry or investigation
by any court, agency, law enforcement, or other governmental body; and to protect
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individuals who take such action from retaliation or any threat of retaliation by any
other employee or agent of the School. This policy is intended to satisfy the requirements of the IRS Form 990.
Scope
This Policy applies to all full-time and part-time School employees, as well as trustees, officers, and other volunteers.
Policy
The School is committed to maintaining a workplace where employees are free to
raise good faith concerns regarding the School’s business practices. Employees should
be encouraged to report suspected violations of the law on the part of the School;
to identify potential violations of School policy, including those contained in the
Holton-Arms School Faculty and Staff Handbook and to provide truthful information in connection with any official inquiry or investigation. However, this Policy
does not apply to complaints about policies, practices, actions, or decisions by School
officials and employees on educational, disciplinary, financial, or management issues,
including personnel decisions, made in good faith and within the discretion reasonably vested in them by the nature of their duties.
The School expressly prohibits any form of retaliation, including harassment,
intimidation, adverse employment actions, or any other form of retaliation, against
employees who raise suspected violations of law, cooperate in inquiries or investigations, or identify potential violations of School policies. Any employee who engages
in retaliation is subject to discipline, up to and including termination.
Procedure
Any officer or employee of the School may submit a written complaint about any
matter within the scope of this Policy to the Chair of the Audit Committee, whose
address for this purpose (which shall not be the School’s address) is listed in the
School Directory. The complaint should be submitted in a sealed envelope and
clearly marked “Confidential.” The complaint must state that it is made pursuant to
this Policy and should state supporting facts, including dates and places, as fully and
specifically as circumstances permit, and should identify persons with knowledge
of the matter. The complaint may be submitted anonymously, and the Audit Committee will use its best efforts to maintain the confiden­tiality and anonymity of the
complainant. Complainants should understand, however, that an anonymous submission, or a submission that fails to identify persons with knowl­edge, may be difficult
or impossible to investigate, and that investigation of an anony­mous complaint may
inadvertently result in the identification of the complainant.
The Audit Committee shall investigate or direct the investigation of every
protected complaint, unless plainly frivolous, and shall recommend corrective and
disciplinary action, if appropriate. The Committee may enlist trustees, officers,
and employees of the School and, subject to the availability of funds, may engage
outside legal, accounting or other professionals, to conduct or assist in any investigation of any protected complaint. The Committee shall see that investigations are
conducted promptly, and that its conclusions, actions, and recommen­dations are
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School Policies and Procedures
reported promptly to the Chair of the Board of Trustees and, if appropriate, to the
full Board of Trustees. In the event that a report concerns the Chair of the Audit
Committee, he or she shall recuse himself or herself from the proceedings, and the
Board of Trustees shall select an appropriate officer of the School to continue the investigation. The Committee shall retain a record of all complaints received under this
Policy and of its conclusions, recommendations, and actions in connection therewith,
consistent with the School’s Document Retention Policy.
Fingerprinting Policy
Effective July 1, 2008, the School added several groups to its present practice of
fingerprinting all School employees. Fingerprints are sent to the FBI (through the
Central Justice Information System) for a national criminal history records check.
The Security & Grounds Manager and the Director of Human Resources shall
receive the results of the records check and the Human Resources office will then
provide a list of approved volunteers and tutors to the Division Directors. Results
should be received at the School prior to the start of volunteer service or on campus
tutoring. The following groups will be fingerprinted:
• All volunteer parents or other chaperones who accompany students on day or
overnight trips;
• All tutors who tutor students on Holton’s campus.
Transportation & Traffic
As part of the continuing focus on transportation issues affecting Holton and the
surrounding community, the School has worked to develop plans for alleviating some
of the congestion on River Road and on campus. The School conducted a traffic
survey of parents, students, faculty and staff in the spring of 2009 and has responded
to the key needs identified in that survey, including, better traffic flow on campus,
assistance in setting up carpools, a shuttle service between Holton and Landon, and
additional bus transportation routes. In the spring of 2011, the School updated that
survey and conducted a traffic study. This fall, we will receive the updated results and
focus on additional measures we can take to improve transportation and traffic.
It is important that we work together to reduce Holton’s traffic. Carpooling is
the easiest and most cost-effective method to accomplish this. If you need assistance
in setting up a carpool, please contact Susana Eusse, the transportation coordinator, at 301-365-6483 and she will provide you with contact information for Holton
families living in your area.
We offer a shuttle service between Holton and Landon before and after school
for families with students at both schools.
In addition, the School has expanded the number of bus transportation options available to families for the 2010-2011 School Year. There is daily morning
and afternoon bus service to the School from the Friendship Heights Metro station
(including both an early and a late afternoon option), Upper Marlboro/Silver Spring,
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School Policies and Procedures
Northern Virginia (including both an early and a late afternoon option), Potomac
Village and Spring Valley. We are always exploring adding new routes based on the
interest of families. Copies of the current schedules and required transportation contract are available on Holton’s website. There is an annual fee, based on route, for bus
service. For more information, please contact the School’s Transportation Coordinator, Susana Eusse, at 301-365-6483.
Holton asks that parents strictly observe the traffic and parking rules. They are
designed to safeguard our students and protect pedestrians, as well as to facilitate
traffic flow. Please follow the instructions of the traffic monitors who are present during peak hours. Drivers may not use cell phones while in carpool line. Major items
that were noted on the surveys by all respondents were the need to: pay attention to
other vehicles and pedestrians while in carpool lines; exhibit courtesy during dropoff/pick-up by not blocking other vehicles; have materials ready for loading/unloading; and drive at a reduced speed while on campus. With cooperation and courtesy
from all, we will get to our destinations safely and set good examples for our students.
CARPOOL TRAFFIC PATTERNS
• Traffic monitors are on duty before school from 7:45 a.m. to 8:15 a.m. and
after school from 3:15 p.m. to 4 p.m.
• Parents may drop off and pick up students at designated locations along outside curb lane ONLY.
• There is absolutely no cell phone use at any time within school zone.
• Drivers must obey the posted speed limit of 15 mph within school zone.
• Students should exit vehicles in a safe manner with little delay.
LS Traffic
Pattern
River R
oad
Drop
Off
TM
Drop
Off
TM
Dro
TM
138
ff
Drop Off
MS/US
Traffic
Pattern
pO
School Policies and Procedures
Sustainability Mission Statement and Goals
Given our school philosophy, which encourages students to make a difference in a
complex and changing world, Holton-Arms supports the core principles of sustainable development to meet the challenges of today while preserving the right of
future generations to meet theirs. Specifically, we commit ourselves to stewardship
of the environment both on our campus and in the larger world. We must encourage
such stewardship in all aspects of our school community, making a commitment to
conservation, recycling, and education. We must promote wise and ethical use of our
resources in all aspects of our school community through our planning, practices, and
curriculum, sending out our students as ambassadors of the environment. Ultimately,
each of us must take personal responsibility for how we affect the environment
around us; and as an educational institution, we must teach ourselves, our students,
and our community how to maintain a more sustainable planet.
More specifically, we pledge to promote:
• The concept of Reduce, Reuse, Recycle
• Expanded recycling programs and use of recycled products
• Reduced consumption of energy (particularly fossil fuels), food, paper, and
other resources
• Reduced waste in all aspects of school life
• Green design in campus construction
• Green practices in the maintenance of the building and grounds
• High standards for environmental health and safety
• The use of green technologies in furtherance of sustainability goals
• Education about environmental stewardship/sustainability, including formal
educational offerings
• Student leadership in sustainable development
• Increased awareness of these issues in the larger community
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Uniforms
Uniforms
We have a school uniform in order to minimize economic differences among students and to focus more on learning and less on material possessions. Parents are
expected to support and enforce the uniform. All clothing must be clean, neat, and in
good repair, and must fit appropriately.
NOTE: The Holton plaid is only available at Flynn & O’Hara Uniforms.
Flynn & O’Hara Uniforms, Inc.
www.flynnohara.com
Holton’s school code is MD067 or just type in Holton-Arms School
Lands’ End
www.landsend.com
Preferred school number: 900117060
Logo description: School Name with H
Logo number: 1038357K
Logo application fee: $5.50
Physical Education Uniforms
Both Middle and Lower Schools have uniform requirements for physical education
classes. P.E. uniforms (shirt and shorts) for Lower School may be ordered through
Screen Designs. Middle School P.E. uniforms are ordered through the Physical
Education Department.
All incoming 9th grade athletes are required to purchase a Holton-Arms warmup suit to use throughout their Upper School athletic career. For more information
on the warm-up suit and how to order it please contact Julie Treadwell (301-3656044).
Previously Owned Uniforms
The Hang-Up, a recycling center for Holton uniforms, located in the Advancement
Center, is open during regular school hours. Proceeds from the sale of these uniforms
benefit the Alumnae Scholar Program. Anyone wishing to purchase or donate old
uniforms skirts, jumpers, pants, shorts, P.E. shorts, shirts, and sweats should bring
them to the Advancement Center.
See the next two pages for uniform charts.
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Uniforms
HOLTON-ARMS SCHOOL UNIFORM CHART
Lower & Middle Schools
Logo always refers to the Holton logo. • All clothing must be clean, neat, in good
repair, hemmed, and must fit appropriately. • All clothing should be labeled with student’s name. • No sweatpants may be worn under the uniform. • Navy bike or gym
shorts may be worn under the uniform, but may not be visible below the uniform. •
Dress for field trips is at the teacher’s discretion.
NOTE: The Holton plaid is only available at Flynn & O’Hara Uniforms.
LOWER SCHOOL
MIDDLE SCHOOL
White short or long sleeved logo golf shirt
White logo turtleneck
(Shirt tails tucked in)
White short or long sleeved logo golf shirt
JUMPERS/SKIRTS
Holton plaid jumper (not available at Land’s End)
(MUST cover shorts)
Holton plaid skirt (not available at Land’s End)
PANTS
Navy slacks, corduroy or twill
Navy slacks, corduroy or twill
SKORTS/SHORTS
Navy skort
Navy bike or gym shorts (under uniform only)
Navy bike or gym shorts (under uniform only)
SWEATERS/
SWEATSHIRTS/
JACKETS
Navy, white, or gray Holton sweatshirt with logo
Navy cardigan sweater with logo
Holton jacket
Navy, white, or gray Holton sweatshirt with logo
Navy cardigan or crewneck sweater with logo
Holton fleece jacket
SOCKS
Navy or white socks (no logo or decoration)
Navy or white tights
Navy, white, or gray ankle length dance leggings
(no lace trim)
Socks must be visible above the ankle
Navy or white socks
Navy or white tights
Navy, gray, or white ankle length dance leggings
SHOES
Dark leather with sturdy, rubber soles
No high heels
JEWELRY/
ACCESSORIES
Limited to stud earrings and wristwatch
(no rings, necklaces, bracelets, or anklets)
Simple hair accessories
No nail polish
No requirement
DRESS FOR
FRIDAYS
In uniform
Uniform skirts or slacks
Out-of-uniform shirts, sweaters, and leg wear
PHYSICAL
EDUCATION
Holton P.E. uniform (shirt and shorts)* and carrying bag (issuud to students)
Laced, athletic sneakers with non-marking soles
(to be left at school)
Navy, white or gray sweatshirt with logo and
sweatpants for cold weather activities
*ordered through Screen Designs
Holton P.E. uniform (shirt and shorts)†
Sneakers
SHIRTS
White logo turtleneck
Plain white T-shirt under uniform shirt
ordered through the PE Department
†
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Uniforms
Upper School
Logo always refers to the Holton logo. • All clothing must be clean, neat, in good
repair, hemmed, and must fit appropriately. • All clothing should be labeled with
student’s name. • No sweatpants may be worn under the uniform. • Navy bike or
gym shorts may be worn under the uniform. • Dress for field trips is at the teacher’s
discretion.
NOTE: The Holton plaid is only available at Flynn & O’Hara Uniforms.
UPPER SCHOOL
SHIRTS
White or navy blue collared shirt with or without Holton logo
NO sleeveless. NO T-shirts. NO words/writing except the officially sanctioned Holton
logo
SKIRTS
Uniform only. Holton plaid or navy (plaid no longer available at Land’s End)
appropriately sized and in good repair
PANTS
Navy slacks, chino/twill or corduroy
SHORTS
Navy bike or gym shorts (worn under skirt only)
NO sweatpants, team pants, or long underwear
SWEATERS/
SWEATSHIRTS/
JACKETS
Solid white, gray, or navy sweatshirt, with or without Holton logo • NO other words or
writing
Solid navy or white sweater
Holton jacket
TEAM JACKETS
Officially approved and sanctioned Holton team jackets only*
Holton-Arms warm-up suit*
SOCKS
Navy or white socks
Navy or white tights
Navy, white, or gray ankle length tights or leggings (worn under skirt)
SHOES
Heels less than 2” only
JEWELRY/ACCESSORIES
No requirement
DRESS FOR FRIDAYS
Out of uniform
[Any daytime wear appropriate for school]
PHYSICAL EDUCATION
Clothing and shoes appropriate to the activity
* Team jackets must be approved by the Director of Athletics and the Upper School
Director OR the Dean of Students before they can be worn in the school building as
part of the uniform. Starting with the Class of 2013, all incoming 9th Grade Athletes will purchase a Holton-Arms warm-up suit to use throughout their US athletic
careers.
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Admissions and Enrollment
Admissions and Enrollment
It is the policy of the Holton-Arms School that our faculty, alumnae, and sibling
families be given special importance in the admissions process to promote the
continuity of the Holton-Arms tradition. While maintaining standards for academic
excellence, it is our policy to ensure that the Admissions profile be balanced with no
one element considered at the exclusion of another: that diversity in a class include
academic, economic, cultural and racial, and religious differences, and that the whole
family contribution be considered as a support to both the candidate and the school
community. Application for admission should be made as early as possible in the year
preceding the expected date of entrance.
New Students
Applicants who have successfully completed the admissions process will be offered
contracts for enrollment in March. A signed contract and a $1,200 deposit will
reserve a space for the following year. Contractual obligations become binding on
June 1.
Returning Students
Contracts for the next academic year are issued in early February. The original deposit is reapplied. A signed contract should be submitted to the Admissions Office by
mid-February or the Director of Enrollment and Marketing should be notified. Signing the contract reserves a space for the next academic year. If a student is not going
to be returning, the appropriate division director or the Director of Enrollment and
Marketing should be notified. Contractual obligations become binding on June 1.
Leaves of Absence
Semester: When a student chooses to enroll in a different program for the semester, written permission must first be obtained from the Division Director.
Contractual obligations of the year would still apply. Parents may seek reimbursement by enrolling in the Tuition Refund Insurance program; this applies
only to students that plan on being away second semester. For the student that
will be away first semester, the School will waive 40 percent of the tuition,
with the 60 percent balance due in August.
Year: When a student chooses to enroll in another program for the year, written
permission must be obtained from the Division Director. A special non-refundable deposit of $1,000 is required to hold the availability of placement for
the following year. A mid-year report should be sent to start the re-enrollment
process. Assuming satisfactory performance, a contract for the next academic
year is issued in mid-February. Coursework should be completed and a final
transcript sent to the division office.
Leave for More than One Year: Space cannot be held for more than one year. A
student must reapply for admission. Although we make every effort to readmit
former students (space permitting) as long as satisfactory performance has
been maintained while away, we cannot guarantee re-enrollment.
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Admissions and Enrollment
Withdrawal
When a student decides to leave the school or not return the following academic
year after submitting a signed contract, the School must be notified in writing
prior to June 1 to rescind that contract. If notification is received after that date,
financial obligations for that school year will be the responsibility of the parents.
The School will ask that payment in full be made at the time of the rescission of a
contract.
The School also reserves the right to withhold contracts or rescind them after
they have been issued if, in the School’s judgment, it is in the best interest of either
the School or the student for her not to return for the following school year.
FINANCIAL AID
All financial aid awards are based on need as determined by Holton-Arms and the
School and Student Service for Financial Aid. Grants are made on an annual basis,
and students must maintain a strong academic record and contribute constructively
to the school community. Every effort is made to assist financially as many students
as possible. Assistance with additional costs such as transportation, textbooks, or
extended day is at the same percentage as tuition assistance.
Parents interested in applying for financial assistance should contact the Financial Aid Office at 301-365-6012. Many students at Holton receive some financial
aid. Grants vary in amount depending on need.
144
Communications
Communications
Holton-Arms encourages open dialogue with its parents. In all three divisions, parents receive periodic reports and attend parent conferences and meetings as scheduled. The teachers and administrators are available to discuss each student’s program
and progress. The school website and email are the preferred methods for communication about activities within the School community.
SCHEDULE FOR SCHOOL COMMUNICATIONS
HASNews, our weekly enewsletter to the Holton community, includes timely notices
as well as links to the week’s latest news postings and upcoming calendar events; it is
sent once a week when school is in session. The weekly Lower School ePouch is sent
on Thursday afternoons. The Middle School Medley and Upper School Division
News are sent on a monthly basis. All newsletters are posted to the Parent Portal.
Parents Association Grade Representatives email invitations and timely information to parents of their respective grades from their personal email accounts; at the
start of the year, grade reps will contact parents in their grade to introduce themselves
and the email address that will originate their messages.
If you are not receiving email messages from Holton, please check your profile
on the website to be sure that your email address is up-to-date.
SUBSCRIBING TO SCHOOL ALERTS
The school’s website allows you to sign up for the latest campus news, a particular
event, or a particular athletic team.
• All parents are subscribed to Emergency Alerts. You have the option to add
your phone number for text-enabled cell phones.
• To sign up for an alert for a particular event, go to the calendar and click on
the Alarm bell next to the event; you will be prompted select email or textenabled phone (or both) to receive the reminder and you may also select the
timing for the reminder.
• To keep track of your daughter’s athletic team, go to the team’s page and click
on the Alerts button; you will be able to subscribe to email and/or SMS phone
messages to remind you about a game, and may also receive word of cancellations/postponements and scores/results for the team.
CHANGES TO CONTACT INFORMATION
It is essential for the School to maintain an up-to-date listing of email addresses, cell
and home phone numbers, and mailing addresses for each parent. It is critical that
Holton be able to contact you in emergency situations and with day-to-day updates
from the School. Please check the Holton website (www.holton-arms.edu) to make
sure your contact information is up to date.
To do this, sign in to the Community Login from the home page. Once you
have logged in, the Parent Portal page will open. In the “My Account” element, click
on “Update your profile.” Make any changes to your information, then click “Update
Profile” at the bottom of the screen. All changes will be circulated to school offices.
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Communications
PUBLIC RELATIONS
All interaction with the media is coordinated from the Communications Office.
Anyone who is contacted by the media should first talk to the Director of Marketing and Communications. Anyone wishing publicity or signage for an activity should
contact the Director of Marketing and Communications. Publications for external
constituencies, including the School’s magazine, the weekly community e-newsletter,
HASNews, and the monthly alumnae e-newsletter, alumnaEnews, are produced in
the Communications Office.
NON-SCHOOL RELATED FLYER POLICY
Holton is frequently asked to distribute non-school related flyers. In order to adequately respond to these request, the School has instituted the following guidelines:
• Non-school related flyers are not included in our mailings, either in hard-copy
or electronically.
• Non-school related flyers can be available for pick-up at the Main Reception
Area and/or the Lower School Office Entrance when approved by the School
administrator most closely associated with the activity or age range designated
in the flyer.
• Community programs that would benefit our students and/or parents can be
listed on the parent portal of the website.
• Commercial ventures, i.e. tutoring and test preparation organizations, sports
clubs, are not listed on the community resource pages on the website.
• In the same way that we do not allow faculty, staff, trustees, and parents to use
our directory information to promote non-school related projects or solicit
charitable contributions, members of the school community should not use
our email list to promote non-school related or personal opportunities and
events.
USE OF PHOTOGRAPHIC IMAGES AND VIDEOS
The enrollment contract grants permission to the School for the use, in whole or
in part, of photographs, videos, written extractions, and voice, instrumental, or
computer-generated recordings of Holton students in School publications, including
those on the Internet. The School also has permission to notify local publications of
a student’s academic, athletic, and other special achievements.
COMMUNICATION WITH NON-CUSTODIAL PARENTS
In keeping with our commitment to encourage open dialogue with the parents of our
students, all communications generated by the school are distributed to the custodial
parent and the non-custodial parent. Similarly, both are invited to attend all school
functions. However, realizing that there are unique circumstances within each family’s legal agreement, exceptions may be made to this policy. In this case a copy of the
court order would be requested to determine our course of action.
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After School and Summer Programs
After School and Summer Programs
FINE AND PERFORMING ARTS ADJUNCT PROGRAM
The Holton-Arms Fine and Performing Arts Adjunct Program (formerly Center
of the Arts) provides extracurricular arts education for students and adults in the
Holton community and those from the greater Washington metropolitan community. During the first year of transition, regular class offerings will be limited to
music. As the year unfolds, the program will expand to include unique workshops,
master classes, and other opportunities that grow out of the School’s rich curricular
programs in the fine and performing arts.
The focus of the music lesson program is to provide instructional support for
students in the curricular ensemble program, to expand students’ musical education
beyond the scope of the School’s ensemble program (e.g. guitar and piano), and to
make the same outstanding instruction available to students outside of the Holton
community.
Professional adjunct faculty members will offer private and group lessons in
vocal and instrumental music including piano, guitar and harp. The program will include informal and formal performance opportunities throughout the year with open
studios, studio workshops, and formal recitals.
EXTENDED DAY & AFTER SCHOOL PROGRAMS
Lower School
Homework Zone: 3:30 – 4:30 p.m., Monday – Thursday
Extended Day:
4:30 – 6 p.m., Monday – Thursday, 3:30 – 6 p.m., Friday
Middle School
Homework Haven:4:15 – 6 p.m., Monday – Friday
AFTER SCHOOL OR WEEKEND EVENTS PARENT PICK-UP
Parents must pick up their daughters at the stipulated time after school events. A
school employee must wait after each event until all students are picked up. Extraordinary lateness is inconsiderate of the teacher or staff member required to wait,
especially late at night, after a long day, or on weekends.
CREATIVE SUMMER
This six-week summer camp for children ages 3½ to 13 is open to the community
with priority given to Creative Summer, Center of the Arts, and Holton-Arms
families and those in the 20817 zip code. Responding immediately for registering
your child will help ensure a place as camp fills quickly. Creative Summer’s mission
is to enable each child to participate in the worlds of dance, drama, music, visual arts,
sports, swimming, outdoor exploration, academics, computers, and more at a comfort
level that will challenge and excite each camper.
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After School and Summer Programs
The Creative Campers program offers children ages 7 through 13 an opportunity to experience the visual and performing arts, crafts, and outdoor activities, and
helps them discover the satisfaction of the creative process. The program consists of
five activities daily, selected by the camper, during each of two three-week sessions.
At the end of each session, a carnival is held showcasing the work of the campers.
Dress, approach, and structure are casual and oriented to student needs.
The Creative Kids program is for campers ages 3½ to 7 years old. These all-day
programs (Creative 3s have the option of a half-day) offer the campers many of the
same activities as the older campers, but at a level appropriate for their age and ability
- Computers, Cooking, Sports and Games, Science and Nature, Art, Music, Creative
Movement, and Water Play. Swimming and Tennis are part of the Creative 6s and
7s’ daily program and there is a parent visiting day each session for these two classes.
Creative Kids have an Open House in the second week of each session and parents
are welcome to attend. The Creative 6s and 7s sing and dance on stage in a performance during Carnival that is a real showstopper.
148
Parent Activities
Parent Activities
Holton-Arms encourages parents to participate fully in the life of the School.
Students like knowing that their parents are interested in their school and that they
are willing to invest time in school activities. Parents find that their own lives are
enriched by their connection to the School and many stay involved long after their
daughters graduate. This section describes some of the parent programs and outlines
ways you can be involved.
VOLUNTEERS
Volunteering at Holton-Arms is very simple. A current list of volunteer activities and
contacts can be found on the website. Click on the Quicklinks section on the home
page and select "Volunteer." From there, you can read about various opportunities
and select the one that suits your interests. As an alternative, send an email to volunteer@holton-arms.edu and our Volunteer Coordinator will contact you.
Please remember that all parent volunteers or other chaperones who accompany
students on day or overnight trips or who, on a foreseeable basis, will work directly
with students for day and overnight trips must be fingerprinted. (see Fingerprinting
Policy on page 137)
Parent volunteers contribute to Holton in many ways. The success of events is
due in large part to the involvement of parent volunteers. We hope that all parents
will come and enjoy these events and that many will want to serve as volunteers. Parents who help with these programs find them to be an excellent way to make friends
and be part of the school community.
MAJOR SCHOOL EVENTS
The Holton community gathers several times each year. The Parents Association
sponsors a number of these events, including the Convocation Breakfast,
AutumnFest, class socials, the State of the School Address and Annual Parent
Meeting, Parent Technology Workshops, and Holton Mosaic.
Holton Mosaic
This annual event celebrates the racial, cultural, and ethnic richness of our community and every member of the Holton-Arms community – parents, students, faculty
and staff. The event provides opportunities for everyone to share their family heritage
with others. Included in the evening are art and cultural displays, craft presentations,
performances, instructional activities and, of course, food!
Teacher Appreciation Days
During Parent Conference Days in November, parents host and serve a luncheon for
faculty and staff. Before the winter holiday break, they host “Sweet Treats” offering
home baked desserts during lunch one day in a festive holiday atmosphere. In June,
the Parents Association celebrates the end of another successful year and all that the
teachers and staff do for the girls with the traditional Faculty-Staff Brunch, including music and the beloved Omelet Man.
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Parent Activities
Spring Gala
This spring event annually raises more than $300,000 to benefit the scholarship
program at Holton. This year’s event will feature a specially curated Silent Auction,
seated dinner and Live Auction. Our Online Auction will feature many fabulous
items including getaways, jewelry, unique experiences, tickets to sporting events, restaurants and much more. The Spring Gala, formerly the Auction, is Holton’s largest
parent-driven fundraiser.
AutumnFest
AutumnFest (the event formerly known as Holton Harvest) will be an exciting
evening for all families to show their Panther Pride! Families will enjoy games, crafts,
music, and dinner under the stars.
Annual Fund
The Annual Fund is the keystone of fundraising at Holton-Arms. The School depends on ongoing annual contributions to sustain daily activities, to support excellent
faculty, and to look toward the future. From lab equipment to computers, financial
aid to sports activities, art classes to school plays, the Annual Fund supports programs for every student. Parents are encouraged not only to contribute generously to
the Annual Fund to help sustain Holton’s excellence, but also to volunteer in reaching out to fellow parents.
PLANNING AN ACTIVITY
To balance the educational needs of our students with additional community
programming, we ask for the cooperation of our parents when planning events on
campus. All parent events at Holton should be scheduled through the Director of
Constituent Relations in the Advancement Center. Parents may also need to consult
with their respective Grade Representative and division office to check on availability
of date and location. The full school calendar is available on Holton’s website. Please
see page 127 for Holton’s Alcohol Policy for on-campus events.
PARENT SUPPORT FOR HOLTON ATHLETES
The following principles/guidelines will enable us to work effectively and positively
with and for your daughter to make the most of her athletic experience.
1. Be enthusiastic and supportive. Remember that your child is the player
who must establish her own goals and make her own progress toward them.
The most valuable part of your daughter’s experience will be what she learns
about herself while enjoying her sport, interacting with peers and coaches, and
encountering success and disappointment. To build a positive self image, your
support of her experiences and self-discovery is integral.
2. Let the coach be her coach regardless of how much you know about
sports. Your daughter needs you as a parent; she already has a qualified coach.
Remember how difficult it is to grow up and how much added pressure there
is in a competitive sport. You can help your daughter by offering support as
she navigates her way through the academic and athletic rigors of HoltonArms.
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Parent Activities
3. Build self-esteem. Self esteem comes not only from succeeding but also from
identifying, accepting, and dealing with limitations as well as strengths. Knowing how to assess strengths and weaknesses empowers your daughter and
builds a strong sense of self.
4. Contribute to the positive, trusting relationship between your daughter
and her coach. The role of coach is to provide a progressive training situation in which your daughter can develop as an athlete, teammate, and leader.
For this to be most effective and meaningful, your daughter must trust and
respect her coaches and their efforts. Your encouragement, communication,
and support are necessary for such a relationship to develop. Avoid criticism of
a coach or player in front of your daughter, as this would serve as an obstacle
to her success. If you have a concern, please make an appointment with the
Athletic Director and coach to discuss this situation.
5. Demonstrate sportsmanship. At all times treat coaches, officials, opponents,
and team members in a sportsmanlike manner. Rule of thumb: Treat each
person the way you would want your daughter treated.
GIFT GIVING TO TEACHERS
During the winter holiday season or at the end of the year, students may wish to
express good wishes to teachers and staff members, and the habit of gift-giving can
be a lovely family custom. We suggest that the expression of good wishes, thanks, or
holiday greetings be entirely voluntary on the part of the student and be restricted
to a handwritten note or card, or a contribution in the teacher’s name to a favorite
charity.
BLUE & WHITE BUSINESS DIRECTORY
Over the past few years, members of the Holton community have approached the
School looking for ways to facilitate networking, professional and business connections between parents, alumnae and friends of the School. To make these connections
possible, Holton has partnered with MYP Directories to create an online resource
that will allow you to advertise your products or services to other Holton community
members. When you use the Blue & White Business Directory—which showcases
only Holton parents, alumnae and loyal supporters—you’ll know you are doing business within our community. A generous portion of the ad sales directly support our
School and its mission. If you would like to advertise or market your business, visit
the Holton homepage and click on the “Blue & White Business Directory” button.
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