City Commission Agenda Packet February 2, 2015

Transcription

CITY OF ATCHISON
______________________________________________________________
MEETING OF THE CITY COMMISSION
AMENDED AGENDA - REGULAR MEETING
FEBRUARY 2, 2015, 4:30 P.M.
COMMISSION CHAMBERS
ATCHISON CITY HALL
ORDER OF BUSINESS
CALL MEETING TO ORDER
INVOCATION
Rev. Nancy Kollhoff, United Methodist Church
PLEDGE OF ALLEGIANCE
PROCLAMATIONS
Boy Scout Week February 9th through February 13th, 2015
Gerald V. “Jerry” Kuckelman Day February 1, 2015
PUBLIC FORUM
NEW BUSINESS
1. PRESENTATION FOR LIBRARY RENOVATION PROJECT
Presented by: Gary Landeck, Atchison Library Director.
RECOMMENDED ACTION: Receive and file.
2. RESOLUTIONS NO 2974 THROUGH 2977, DEMOLITION HEARINGS FOR:




613 WASHINGTON STREET - LUEANNA WHITE/GOLD MINE
INVESTMENTS
1212 SOUTH 8TH STREET – FRANK AND ROBIN THOMAS
1114 PARALLEL STREET – MIRIAM AVA DUNAVAN
1429 ATCHISON STREET – DUANE DENTON
Presented by: Curtis Wheeler, Code Enforcement Officer.
RECOMMENDED ACTION: Adopt Resolutions 2974, 2975, 2976, and 2977.
3. REPLACEMENT OF HANGARS AT AMELIA EARHART AIRPORT
Presented by: Trey Cocking, City Manager.
RECOMMENDED ACTION: Receive and file.
4. AIRPORT CAPITAL IMPROVEMENT PROGRAM SUBMISSIONS TO FAA
Presented by: Justin Pregont, Director of Public Works & Utilities.
RECOMMENDED ACTION: Authorize the City Manager to sign ACIP submissions to
FAA.
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5. WATER TREATMENT PLANT FILTER IMPROVEMENTS DESIGN CONTRACT
RECOMMENDED ACTION: Approve a design contract for the filter improvements at the
Water Treatment Plant with Burns & McDonnell in the amount of $129,952.
6. WATER TREATMENT PLANT OZONE PROJECT CHANGE ORDER #1
Presented by: Justin Pregont, Director of Public Works; Nathan Dunahee & Ryan Scott,
Burns & McDonnell.
RECOMMENDED ACTION: Approve Change Order #1 in the amount of $93,644 with an
additional $82,500 authorized in a “force account” to manage change orders through the
remainder of the project’s construction.
7. ORDINANCE NO 6501, ADOPTION OF WATER CONSERVATION PLAN
RECOMMENDED ACTION: Adopt Ordinance No. 6501 and approve the Municipal Water
Conservation Plan for the City of Atchison.
8. ORDINANCE NO 6500, ALLOWING PARKING ON THE WEST SIDE OF
SEVENTH STREET
Presented by: Mike Wilson, Police Chief and Justin Pregont, Director of Public Works &
Utilities.
RECOMMENDED ACTION: Adopt Ordinance No. 6500, Allowing Parking on the West
Side of Seventh Street.
COMMUNICATIONS
Presented by: Trey Cocking, City Manager.
a. Community Development Office January Nuisance Notices.
b. Atchison Library Board Minutes from March to November, 2014.
CONSENT AGENDA
Presented by: Trey Cocking, City Manager
a. Approve the minutes from the Atchison City Commission meeting of January 20,
2015.
b. Approve sale of property located at 1028 Walnut to Kenneth Smith Sr. for
$200.00.
INFORMATIONAL ITEMS
GOVERNING BODY COMMENTS
Mayor Dave Butler
Vice Mayor Allen Reavis
Commissioner Larry Purcell
Commissioner Rita Hartman
Commissioner Jack Bower
PUBLIC FORUM
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EXECUTIVE SESSION
1) AN EXECUTIVE SESSION FOR PERSONNEL MATTERS OF NON-ELECTED
PERSONNEL
RECOMMENDED ACTION: Recess into executive session stating at which time the open
meeting will resume.
ADJOURNMENT
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David M Dunfield, AIA, LEED AP
1641 Rhode Island Street
Lawrence, Kansas 66044
785-840-4773
ddunfield52@gmail.com
January 27, 2014
Mr. Gary Landeck, Director
Atchison Kansas Public Library
401 Kansas Ave
Atchison, KS 66002
Re: Lower level partial renovation
Dear Gary,
Thank you for inviting Dunfield Design to submit this proposal for services. I am excited
by the prospect of realizing at least a part of the project that we worked together with
your library community to design.
I have attached meeting notes from our December 12 meeting with board and staff
members. Please review them and confirm that my understanding of the scope of the
work is in agreement with yours.
Dunfield Design will team with engineers lead by Bill Bassette of Latimer Somers
Associates for the work, due to his knowledge of the recently upgraded HVAC system in
your building.
I understand that the library has a committed budget of $410,000 for this phase of the
work. I have attached a preliminary breakdown of that budget that will give a sense of
how the project cost compares to the construction cost. A renovation project like this
one inevitably contains a number of unknowns that are only revealed as the work
progresses. As a result, professional fees are generally a higher percentage of total
project costs than for a new building on an open site.
Owner-Architect contract shall be the American Institute of Architects’ AIA B104-2007
Standard Form of Agreement Between Owner and Architect for a Project of Limited
Scope. This document will define the scope of services for the project in detail.
Compensation:
• Professional fees shall be established as 10% of the amount of the construction
contract. The Architect will invoice the Owner monthly.
• At the request of the Owner, the Architect will provide services not included as
basic services for additional compensation at the hourly rate of $125.00. Such
services may include changes to the design scope requested by the Owner,
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•
additional consulting required by the uncovering of hidden conditions such as
those requiring structural repairs, and other unforeseen changes.
Reimbursable expenses are in addition to the compensation listed above, and
include such expenses as travel mileage, postage and printing costs.
The dated signature of an authorized representative of the library on this letter
agreement, returned to my office, will signify your understanding and acceptance of
the terms described, and will serve as notice for me to prepare the AIA B104-2007
contract. This agreement may be terminated by either party, without prejudice, by
giving 7 days written notice.
Feel free to call or email if you have questions. We look forward to continuing our work
with you.
Sincerely,
Accepted
Date:
By:
Title:
7
~AlA
Document 8104'" -2007
Standard Form of Agreement Between Owner and Architect for a Project
of Limited Scope
AGREEMENT made as of the
in the year
(In words, indicate day, month and year)
BETWEEN the Architect's client identified as the Owner:
(Name, address and other information)
day of
This document has important legal
consequences. Consultation with
an attorney is encouraged with
respect to its completion or
modification.
and the Architect:
(Name, address and other information)
for the following Project:
(Name, location and detailed description)
The Owner and Architect agree as follows.
lnit.
AIA Document 8104™ - 2007. Copyright© 1974, 1978, 1987, 1997, and 2007 by The American Institute of Architects. All rights reserved. WARNING:
This AIA®Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA®
Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the
law. Purchasers are permitted to reproduce ten (10) copies of this document when completed. To report copyright violations of AIA Contract Documents, email The American Institute of Architects' legal counsel , copyright@aia.org . 8
1
TABLE OF ARTICLES
INITIAL INFORMATION
2
ARCHITECT'S RESPONSIBILITIES
3
SCOPE OF ARCHITECT'S BASIC SERVICES
4
ADDITIONAL SERVICES
5
OWNER'S RESPONSIBILITIES
6
COST OF THE WORK
7
COPYRIGHTS AND LICENSES
8
CLAIMS AND DISPUTES
9
TERMINATION OR SUSPENSION
10
MISCELLANEOUS PROVISIONS
11
COMPENSATION
12
SPECIAL TERMS AND CONDITIONS
13
SCOPE OF THE AGREEMENT
ARTICLE 1 INITIAL INFORMATION
§ 1.1 This Agreement is based on the Initial Information set forth below:
(State below details of the Project 's site and program, Owner's contractors and consultants, Architect's consultants,
Owner 's budget for the Cost of the Work, and other information relevant to the Project.)
§ 1.2 The Owner and Architect may rely on the Initial Information. Both parties, however, recognize that such
information may materially change and, in that event, the Owner and the Architect shall appropriately adj ust the
schedule, the Architect' s services and the Architect's compensation.
ARTICLE 2 ARCHITECT'S RESPONSIBILITIES
The Architect shall provide the professional services set forth in this Agreement consistent with the
professional skill and care ordinarily provided by architects practicing in the same or similar locality under the same
or similar circumstances. The Architect shall perform its services as expeditiously as is consistent with such
professional skill and care and the orderly progress of the Project.
ARTICLE 3 SCOPE OF ARCHITECT'S BASIC SERVICES
§ 3.1 The Architect's Basic Services consist of those described in Article 3 and include usual and customary
structural, mechanical, and electrical engineering services.
§ 3.1.1 The Architect shall be entitled to rely on (l ) the accuracy and completeness of the information furni shed by
the Owner and (2) the Owner's approvals. The Architect shall provide prompt written notice to the Owner if the
Architect becomes aware of any error, omission or inconsistency in such services or information.
§ 3.1.2 As soon as practicable after the date of this Agreement, the Architect shall submit for the Owner's approval a
schedule for the performance of the Architect' s services. Once approved by the Owner, time limits established by
the schedule shall not, except for reasonable cause, be exceeded by the Architect or Owner. With the Owner's
lnlt.
AIA Document 8104™ - 2007. Copyright © 1974, 1978, 1987, 1997, and 2007 by The American Institute of Architects. All rights reserved. WARNING:
This AIA®Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA"
Document, or any portion of it, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the
law. Purchasers are permitted to reproduce ten (10) copies of this document when completed. To report copyright violations of AIA Contract Documents, email The American Institute of Architects' legal counsel, copyright@aia.org. 9
2
approval, the Architect shall adjust the schedule, if necessary, as the Project proceeds until the commencement of
construction.
§ 3.1.3 The Architect shall assist the Owner in connection with the Owner' s responsibility for filing documents
required for the approval of governmental authorities having jurisdiction over the Project.
§ 3.2 DESIGN PHASE SERVICES
§ 3.2.1 The Architect shall review the program and other information furnished by the Owner, and shall review laws,
codes, and regulations applicable to the Architect's services.
§ 3.2.2 The Architect shall discuss with the Owner the Owner's program, schedule, budget for the Cost of the Work,
Project site, and alternative approaches to design and construction of the Project, including the feasibility of
incorporating environmentally responsible design approaches. The Architect shall reach an understanding with the
Owner regarding the Project requirements.
§ 3.2.3 The Architect shall consider the relative value of alternative materials, building systems and equipment,
together with other considerations based on program and aesthetics in developing a design for the Project that is
consistent with the Owner' s schedule and budget for the Cost of the Work.
§ 3.2.4 Based on the Project requirements, the Architect shall prepare Design Documents for the Owner's approval
consisting of drawings and other documents appropriate for the Project and the Architect shall prepare and submit to
the Owner a preliminary es ti mate of the Cost of the Work.
§ 3.2.5 The Architect shall submit to the Owner an estimate of the Cost of the Work prepared in accordance with
Section 6.3.
§ 3.2.6 The Architect shall submit the Design Documents to the Owner, and request the Owner's approval.
§ 3.3 CONSTRUCTION DOCUMENTS PHASE SERVICES
§ 3.3.1 Based on the Owner's approval of the Design Documents, the Architect shall prepare for the Owner' s
approval Construction Documents consisting of Drawings and Specifications setting forth in detail the requirements
for the construction of the Work. The Owner and Architect acknowledge that in order to construct the Work the
Contractor will provide additional information, including Shop Drawings, Product Data, Samples and other similar
submittals, which the Architect shall review in accordance with Section 3.4.4.
§ 3.3.2 The Architect shall incorporate into the Construction Documents the design requirements of governmental
authorities having jurisdiction over the Project.
§ 3.3.3 The Architect shall update the estimate for the Cost of the Work.
§ 3.3.4 The Architect shall submit the Construction Documents to the Owner, advise the Owner of any adjustments
to the estimate of the Cost of the Work, take any action required under Section 6.5, and request the Owner's
approval.
§ 3.3.5 The Architect, following the Owner's approval of the Construction Documents and of the latest preliminary
estimate of Construction Cost, shall assist the Owner in awarding and preparing contracts for construction.
§ 3.4 CONSTRUCTION PHASE SERVICES
§ 3.4.1 GENERAL
§ 3.4.1.1 The Architect shall provide administration of the Contract between the Owner and the Contractor as set
forth below and in AIA Document A107™-2007, Standard Form of Agreement Between Owner and Contractor for
a Project of Limited Scope. If the Owner and Contractor modify AJA Document Al 07- 2007, those modifications
shall not affect the Architect's services under this Agreement unless the Owner and the Architect amend this
Agreement.
§ 3.4.1.2 The Architect shall advise and consult with the Owner during the Construction Phase Services. The
Architect shall have authority to act on behalf of the Owner only to the extent provided in this Agreement. The
Architect shall not have control over, charge of, or resp~nsibility for the construction means, methods, techniques,
sequences or procedures, or for safety precautions and programs in connection with the Work, nor shall the
lnit.
AIA Document 8104™ - 2007. Copyright © 1974, 1978, 1987, 1997, and 2007 by The American Institute of Architects. All rights reserved. WARNING :
This AIA®Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA®
Document, or any portion of it, may result in severe civil and crim inal penalties, and will be prosecuted to the maximum extent possible under the
law. Purchasers are permitted to reproduce ten (10) copies of this document when completed. To report copyright violations of AIA Contract Documents, email The American Institute of Architects' legal counsel , copyright@aia.org.10
3
Architect be responsible for the Contractor's failure to perform the Work in accordance with the requirements of the
Contract Documents. The Architect shall be responsible for the Architect's negligent acts or omissions, but shall not
have control over or charge of and shall not be responsible for, acts or omissions of the Contractor or of any other
persons or entities performing portions of the Work.
§ 3.4.1.3 Subject to Section 4.2, the Architect's responsibility to provide Construction Phase Services commences
with the award of the Contract for Construction and terminates on the date the Architect issues the final Certificate
for Payment.
§ 3.4.2 EVALUATIONS OF THE WORK
§ 3.4.2.1 The Architect shall visit the site at intervals appropriate to the stage of construction, or as otherwise
required in Section 4.2.1 , to become generally familiar with the progress and quality of the portion of the Work
completed, and to determine, in general, if the Work observed is being performed in a manner indicating that the
Work, when fully completed, will be in accordance with the Contract Documents. However, the Architect shall not
be required to make exhaustive or continuous on-site observations to check the quality or quantity of the Work. On
the basis of the site visits, the Architect shall keep the Owner reasonably informed about the progress and quality of
the portion of the Work completed, and report to the Owner ( 1) known deviations from the Contract Documents and
from the most recent construction schedule submitted by the Contractor, and (2) defects and deficiencies observed in
the Work.
§ 3.4.2.2 The Architect has the authority to reject Work that does not conform to the Contract Documents and has the
authority to require inspection or testing of the Work.
§ 3.4.2.3 The Architect shall interpret and decide matters concerning performance under, and requirements of, the
Contract Documents on written request of either the Owner or Contractor. The Architect' s response to such requests
shall be made in writing within any time limits agreed upon or otherwise with reasonable promptness.
§ 3.4.2.4 When making such interpretations and decisions, the Architect shall endeavor to secure faithful
performance by both Owner and Contractor, shall not show partiality to either, and shall not be liable for results of
interpretations or decisions rendered in good faith.
§ 3.4.2.5 The Architect shall render initial decisions on Claims between the Owner and Contractor as provided in the
Contract Documents.
§ 3.4.3 CERTIFICATES FOR PAYMENT TO CONTRACTOR
§ 3.4.3.1 The Architect shall review and certify the amounts due the Contractor and shall issue certificates in such
amounts. The Architect's certification for payment shall constitute a representation to the Owner, based on the
Architect's evaluation of the Work as provided in Section 3.4.2 and on the data comprising the Contractor' s
Application for Payment, that, to the best of the Architect' s knowledge, information and belief, the Work has
progressed to the point indicated and that the quality of the Work is in accordance with the Contract Documents.
§ 3.4.3.2 The issuance of a Certificate for Payment shall not be a representation that the Architect has (1 ) made
exhaustive or continuous on-site inspections to check the quality or quantity of the Work, (2) reviewed construction
means, methods, techniques, sequences or procedures, (3) reviewed copies of requisitions received from
Subcontractors and material suppliers and other data requested by the Owner to substantiate the Contractor' s right to
payment, or (4) ascertained how or for what purpose the Contractor has used money previously paid on account of
the Contract Sum.
§ 3.4.4 SUBMITIALS
§ 3.4.4.1 The Architect shall review and approve or take other appropriate action upon the Contractor's submittals
such as Shop Drawings, Product Data and Samples, but only for the limited purpose of checking for conformance
with information given and the design concept expressed in the Contract Documents. Review of such submittal s is
not for the purpose of determining the accuracy and completeness of other information such as dimensions,
quantities, and installation or performance of equipment or systems, which are the Contractor's responsibility. The
Architect' s review shall not constitute approval of safety precautions or, unless otherwise specifically stated by the
Architect, of any construction means, methods, techniques, sequences or procedures.
§ 3.4.4.2 If the Contract Documents specifically require the Contractor to provide professional design services or
certifications by a design professional related to systems, materials or equipment, the Architect shall specify the
lnit.
This AIA"' Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA"'
Document, or any portion of it, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the
law. Purchasers are permitted to reproduce ten (10) copies of this document when completed. To report copyright violations of AIA Contract Documents, email The American Institute of Architects' legal counsel, copyright@aia.org.11
4
appropriate performance and design criteria that such services must satisfy. The Architect shall review shop
Drawings and other submittals related to the Work designed or certified by the design professional retained by the
Contractor that bear such professional' s seal and signature when submitted to the Architect. The Architect shall be
entitled to rely upon the adequacy, accuracy and completeness of the services, certifications and approvals
performed or provided by such design professionals.
§ 3.4.4.3 The Architect shall review and respond to written requests for information about the Contract Documents.
The Architect's response to such requests shall be made in writing within any time limits agreed upon, or otherwise
with reasonable promptness.
§ 3.4.5 CHANGES IN THE WORK
The Architect may authorize minor changes in the Work that are consistent with the intent of the Contract
Documents and do not involve an adjustment in the Contract Sum or an extension of the Contract Time. Subject to
the provisions of Section 4.2.2, the Architect shall prepare Change Orders and Construction Change Directives for
the Owner's approval and execution in accordance with the Contract Documents.
§ 3.4.6 PROJECT COMPLETION
The Architect shall conduct inspections to determine the date or dates of Substantial Completion and the date of
final completion; issue Certificates of Substantial Completion; receive from the Contractor and forward to the
Owner, for the Owner's review and records, written warranties and related documents required by the Contract
Documents and assembled by the Contractor; and issue a final Certificate for Payment based upon a final inspection
indicating the Work complies with the requirements of the Contract Documents.
ARTICLE 4 ADDITIONAL SERVICES
§ 4.1 Additional Ser.vices are not included in Basic Services but may be required for the Project. Such Additional
Services may include programming, budget analysis, financial feasibility studies, site analysis and selection,
environmental studies, civil engineering, landscape design, telecommunications/data, security, measured drawings
of existing conditions, coordination of separate contractors or independent consultants, coordination of construction
or project managers, detailed cost estimates, on-site project representation beyond requirements of Section 4.2.1,
value analysis, quantity surveys, interior architectural design, planning of tenant or rental spaces, inventories of
materials or equipment, preparation of record drawings, commissioning, environmentally responsible design beyond
Basic Services, LEED®Certification, fast-track design services, and any other services not otherwise included in
this Agreement.
(Insert a description of each Additional Service the Architect shall provide, if not further described in an exhibit
attached to this document.)
§ 4.2 Additional Services may be provided after execution of this Agreement, without invalidating the Agreement.
Except for serviees required due to the fault of the Architect, any Additional Services provided in accordance with
this Section 4.2 shall entitle the Architect to compensation pursuant to Section 11.3.
§ 4.2.1 The Architect has included in Basic Services
) site visits over the
duration of the Project during construction. The Architect shall conduct site visits in excess of that amount as an
Additional Service.
§ 4.2.2 The Architect shall review and evaluate Contractor's proposals, and if necessary, prepare Drawings,
Specifications and other documentation and data, and provide any other services made necessary by Change Orders
and Construction Change Directives prepared by the Architect as an Additional Service.
§ 4.2.3 If the services covered by this Agreement have not been completed within
(
) months of the date of this Agreement, through no fault of the Architect, extension of the Architect' s
services beyond that time shall be compensated as Additional Services.
ARTICLE 5 OWNER'S RESPONSIBILITIES
§ 5.1 Unless otherwise provided for under this Agreement, the Owner shall provide information in a timely manner
lnit.
AIA Document 8104™ - 2007. Copyright© 1974, 1978, 1987, 1997, and 2007 by The American Institute of Architects. All rights reserved. WARNING :
Document, or any portion of It, may result in severe civil and crim inal penalties, and will be prosecuted to the maximum extent possible under the
law. Purchasers are permitted to reproduce ten (10) copies of this document when completed . To report copyright violations of AIA Contract Documents, email The American Institute of Architects' legal counsel, copyright@aia.org.12
5
regarding requirements for and limitations on the Project, including a written program which shall set forth the
Owner's objectives, schedule, constraints and criteria, including space requirements and relationships, flexibility,
expandability, special equipment, systems and site requirements. Within 15 days after receipt of a written request
from the Architect, the Owner shall furni sh the requested information as necessary and relevant for the Architect to
evaluate, give notice of or enforce lien rights.
§ 5.2 The Owner shall establish and periodically update the Owner's budget for the Project, including (1) the budget
for the Cost of the Work as defined in Section 6.1; (2) the Owner's other costs; and, (3) reasonable contingencies
related to all of these costs. If the Owner significantly increases or decreases the Owner' s budget for the Cost of the
Work, the Owner shall notify the Architect. The Owner and the Architect shall thereafter agree to a corresponding
change in the Project' s scope and quality.
§ 5.3 The Owner shall furnish surveys to describe physical characteristics, legal limitations and utility locations for
the site of the Project, a written legal description of the site, and services of geotechnical engi neers or other
consultants when the Architect requests such services and demonstrates that they are reasonably required by the
scope of the Project.
§ 5.4 The Owner shall coordinate the services of its own consultants with those services provided by the Architect.
Upon the Architect's request, the Owner shall furnish copies of the scope of services in the contracts between the
Owner and the Owner' s consultants. The Owner shall require that its consultants maintain professional liability
insurance as appropriate to the services provided.
§ 5.5 The Owner shall furni sh tests, inspections and reports required by law or the Contract Documents, such as
structural, mechanical, and chemical tests, tests for air and water pollution, and tests for hazardous materials.
§ 5.6 The Owner shall furnish all legal, insurance and accounting services, including auditing services that may be
reasonably necessary at any time for the Project to meet the Owner's needs and interests.
§ 5.7 The Owner shall provide prompt written notice to the Architect if the Owner becomes aware of any fault or
defect in the Project, including errors, omissions or inconsistencies in the Architect's Instruments of Service.
§ 5.8 The Owner shall endeavor to communicate with the Contractor through the Architect about matters arising out
of or relating to the Contract Documents.
§ 5.9 The Owner shall provide the Architect access to the Project site prior to commencement of the Work and shall
obligate the Contractor to provide the Architect access to the Work wherever it is in preparation or progress.
ARTICLE 6 COST OF THE WORK
§ 6.1 For purposes of this Agreement, the Cost of the Work shall be the total cost to the Owner to construct all
elements of the Project designed or specified by the Architect and shall include contractors' general conditions costs,
overhead and profit. The Cost of the Work does not include the compensation of the Architect, the costs of the land,
rights-of-way, financing, contingencies for changes in the Work or other costs that are the responsibility of the
Owner.
§ 6.2 The Owner's budget for the Cost of the Work is provided in Initial Information, and may be adjusted
throughout the Project as required under Sections 5.2, 6.4 and 6.5. Evaluations of the Owner' s budget for the Cost of
the Work, the preliminary estimate of the Cost of the Work and updated estimates of the Cost of the Work prepared
by the Architect, represent the Architect's judgment as a design professional. It is recognized, however, that neither
the Architect nor the Owner has control over the cost of labor, materials or equipment; the Contractor's methods of
determining bid prices; or competitive bidding, market or negotiating conditions. Accordingly, the Architect cannot
and does not warrant or represent that bids or negotiated prices will not vary from the Owner's budget for the Cost
of the Work or from any estimate of the Cost of the Work or evaluation prepared or agreed to by the Architect.
§ 6.3 In preparing estimates of the Cost of Work, the Architect shall be permitted to include contingencies for
design, bidding and price escalation; to determine what materials, equipment, component systems and types of
construction are to be included in the Contract Documents, to make reasonable adjustments in the program and
scope of the Project and to include in the Contract Documents alternate bids as may be necessary to adjust the
estimated Cost of the Work to meet the Owner's budget for the Cost of the Work. The Architect's estimate of the
Cost of the Work shall be based on current area, volume or similar conceptual estimating techniques. If the Owner
lnit.
AIA Document 8104™ - 2007. Copyright © 1974, 1978, 1987, 1997, and 2007 by The American Institute of Architects . All rights reserved. WARNING :
Document, or any portion of It, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the
law. Purchasers are permitted to reproduce ten (10) copies of this document when completed . To report copyright violations of AIA Contract Documents, email The American Institute of Architects' legal counsel, copyright@aia.org.13
6
requests detailed cost estimating services, the Architect shall provide such services as an Additional Service under
Article 4.
§ 6.4 If the bidding has not commenced within 90 days after the Architect submits the Construction Documents to
the Owner, through no fault of the Architect, the Owner's budget for the Cost of the Work shall be adjusted to
reflect changes in the general level of prices in the applicable construction market.
§ 6.5 If at any time the Architect's estimate of the Cost of the Work exceeds the Owner's budget for the Cost of the
Work, the Architect shall make appropriate recommendations to the Owner to adjust the Project's size, quality or
budget for the Cost of the Work, and the Owner shall cooperate with the Architect in making such adj ustments.
§ 6.6 If the Owner's current budget for the Cost of the Work at the conclusion of the Construction Documents Phase
Services is exceeded by the lowest bona fide bid or negotiated proposal, the Owner shall
.1
give written approval of an increase in the budget for the Cost of the Work;
.2
authorize rebidding or renegotiating of the Project within a reasonable time;
.3
terminate in accordance with Section 9.5;
.4
in consultation with the Architect, revise the Project program, scope, or quality as required to reduce
the Cost of the Work; or
.5
implement any other mutually acceptable alternative.
§ 6.7 If the Owner chooses to proceed under Section 6.6.4, the Architect, without additional compensation, shall
modify the Construction Documents as necessary to comply with the Owner's budget for the Cost of the Work at the
conclusion of the Construction Documents Phase Services, or the budget as adjusted under Section 6.6.1. The
Architect' s modification of the Construction Documents shall be the limit of the Architect' s responsibility under this
Article 6.
ARTICLE 7 COPYRIGHTS AND LICENSES
§ 7.1 The Architect and the Owner warrant that in transmitting Instruments of Service, or any other information, the
transmitting party is the copyright owner of such information or has permission from the copyright owner to
transmit such information for its use on the Project. If the Owner and Architect intend to transmit Instruments of
Service or any other information or documentation in digital form, they shall end.eavor to establish necessary
protocols governing such transmissions.
§ 7.2 The Architect and the Architect ' s consultants shall be deemed the authors and owners of their respective
Instruments of Service, including the Drawings and Specifications, and shall retain all common law, statutory and
other reserved rights, including copyrights. Submission or distribution of Instruments of Service to meet official
regulatory requirements or for similar purposes in connection with the Project is not to be construed as publication
in derogation of the reserved rights of the Architect and the Architect's consultants.
§ 7.3 Upon execution of this Agreement, the Architect grants to the Owner a nonexclusive license to use the
Architect's Instruments of Service solely and exclusively for purposes of constructing, using, maintaining, altering
and adding to the Project, provided that the Owner substantially performs its obligations, including prompt payment
of all sums when due, under this Agreement. The Architect shall obtain similar nonexclusive licenses from the
Architect' s consultants consistent with this Agreement. The license granted under this section permits the Owner to
authorize the Contractor, Subcontractors, Sub-subcontractors, and material or equipment suppliers, as well as the
Owner's consultants and separate contractors, to reproduce applicable portions of the Instruments of Service solely
and exclusively for use in performing services or construction for the Project. If the Architect rightfully terminates
this Agreement for cause as provided in Section 9 .4, the license granted in this Section 7 .3 shall terminate.
§ 7.3.1 In the event the Owner uses the Instruments of Service without retaining author of the Instruments of Service,
the Owner releases the Architect and Architect's consultant(s) from all claims and causes of action arising from such
uses. The Owner, to the extent permitted by law, further agrees to indemnify and hold harmless the Architect and its
consultants from all costs and expenses, including the cost of defense, related to claims and causes of action asserted
by any third person or entity to the extent such costs and expenses arise from the Owner's use of the Instruments of
Service under this Section 7.3.1. The terms of this Section 7.3.1 shall not apply ifthe Owner rightfully terminates
this Agreement for cause under Section 9.4.
lnit.
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Document, or any portion of it, may result In severe clvll and criminal penalties, and will be prosecuted to the maximum extent possible under the
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7
§ 7.4 Except for the licenses granted in this Article 7, no other license or right shall be deemed granted or implied
under this Agreement. The Owner shall not assign, delegate, sublicense, pledge or otherwise transfer any license
granted herein to another party without the prior written agreement of the Architect. Any unauthorized use of the
Instruments of Service shall be at the Owner's sole risk and without liability to the Architect and the Architect's
consultants.
ARTICLE 8 CLAIMS AND DISPUTES
§ 8.1 GENERAL
§ 8.1.1 The Owner and Architect shall commence all claims and causes of action, whether in contract, tort, or
otherwise, against the other arising out of or related to this Agreement in accordance with the requirements of the
method of binding dispute resolution selected in this Agreement within the period specified by applicable law, but in
any case not more than 10 years after the date of Substantial Completion of the Work. The Owner and Architect
waive all claims and causes of action not commenced in accordance with this Section 8.1.1.
§ 8.1.2 To the extent damages are covered by property insurance, the Owner and Architect waive all rights against
each other and against the contractors, consultants, agents and employees of the other for damages, except such
rights as they may have to the proceeds of such insurance as set forth in AIA Document A 107- 2007, Standard Form
of Agreement Between Owner and Contractor for a Project of Limited Scope. The Owner or the Architect, as
appropriate, shall require of the contractors, consultants, agents and employees of any of them similar waivers in
favor of the other parties enumerated herein.
§ 8.1.3 The Architect and Owner waive consequential damages for claims, disputes or other matters in question
arising out of or relating to this Agreement. This mutual waiver is applicable, without limitation, to all consequential
damages due to either party's termination of this Agreement, except as specifically provided in Section 9.6.
§ 8.2 MEDIATION
§ 8.2.1 Any claim, dispute or other matter in question arising out of or related to this Agreement shall be subject to
mediation as a condition precedent to binding dispute resolution . If such matter relates to or is the subject of a lien
arising out of the Architect's services, the Architect may proceed in accordance with applicable law to comply with
the lien notice or filing deadlines prior to resolution of the matter by mediation or by binding dispute resolution.
§ 8.2.2 Mediation, unless the parties mutually agree otherwise, shall be administered by the American Arbitration
Association in accordance with its Construction Industry Mediation Procedures in effect on the date of the
Agreement. The parties shall share the mediator's fee and any filing fees equally. The mediation shall be held in the
place where the Project is located, unless another location is mutually agreed upon. Agreements reached in
mediation shall be enforceable as settlement agreements in any court having jurisdiction thereof.
§ 8.2.3 If the parties do not resolve a dispute through mediation pursuant to this Section 8.2, the method of binding
dispute resolution shall be the following:
(Check the appropriate box. If the Owner and Architect do not select a method of binding dispute resolution below,
or do not subsequently agree in writing to a binding dispute resolution method other than litigation, the dispute will
be resolved in a court of competent jurisdiction.)
0
Arbitration pursuant to Section 8.3 of this Agreement
0
Litigation in a court of competent jurisdiction
0
Other (Specify)
§ 8.3 ARBITRATION
§ 8.3.1 If the parties have selected arbitration as the method for binding dispute resolution in this Agreement any
claim, dispute or other matter in question arising out of or related to this Agreement subject to, but not resolved by,
mediation shall be subject to arbitration which, unless the parties mutually agree otherwise, shall be administered by
the American Arbitration Association in accordance with its Construction Industry Arbitration Rules in effect on the
date of the Agreement.
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§ 8.3.1.1 A demand for arbitration shall be made no earlier than concurrently with the filing of a request for
mediation, but in no event shall it be made after the date when the institution of legal or equitable proceedings based
on the claim, dispute or other matter in question would be barred by the applicable statute of limitations. For statute
of limitations purposes, receipt of a written demand for arbitration by the person or entity administering the
arbitration shall constitute the institution of legal or equitable proceedings based on the claim, dispute or other
matter in question.
§ 8.3.2 The foregoing agreement to arbitrate and other agreements to arbitrate with an additional person or entity
duly consented to by parties to this Agreement shall be specifically enforceable in accordance with applicable law in
any court having jurisdiction thereof.
§ 8.3.3 The award rendered by the arbitrator(s) shall be final, and judgment may be entered upon it in accordance
with applicable law in any court having jurisdiction thereof.
§ 8.3.4 CONSOLIDATION OR JOINDER
§ 8.3.4.1 Either party, at its sole discretion, may consolidate an arbitration conducted under this Agreement with any
other arbitration to which it is a party provided that (1) the arbitration agreement governing the other arbitration
permits consolidation; (2) the arbitrations to be consolidated substantially involve common questions of law or fact;
and (3) the arbitrations employ materially similar procedural rules and methods for selecting arbitrator(s).
§ 8.3.4.2 Either party, at its sole discretion, may include by joinder persons or entities substantially involved in a
common question of law or fact whose presence is required if complete relief is to be accorded in arbitration,
provided that the party sought to be joined consents in writing to such joinder. Consent to arbitration involving an
additional person or entity shall not constitute consent to arbitration of any claim, dispute or other matter in question
not described in the written consent.
§ 8.3.4.3 The Owner and Architect grant to any person or entity made a party to an arbitration conducted under this
Section 8.3, whether by joinder or consolidation, the same rights of joinder and consolidation as the Owner and
Architect under this Agreement.
ARTICLE 9 TERMINATION OR SUSPENSION
§ 9.1 If the Owner fails to make payments to the Architect in accordance with this Agreement, such failure shall be
considered substantial nonperformance and cause for termination or, at the Architect's option, cause for suspension
of performance of services under this Agreement. If the Architect elects to suspend services, the Architect shall give
seven days' written notice to the Owner before suspending services. In the event of a suspension of services, the
Architect shall have no liability to the Owner for delay or damage caused the Owner because of such suspension of
services. Before resuming services, the Architect shall be paid all sums due prior to suspension and any expenses
incurred in the interruption and resumption of the Architect's services. The Architect's fees for the remaining
services and the time schedules shall be equitably adjusted.
§ 9.2 If the Owner suspends the Project, the Architect shall be compensated for services performed prior to notice of
such suspension. When the Project is resumed, the Architect shall be compensated for expenses incurred in the
interruption and resumption of the Architect's services. The Architect's fees for the remaining services and the time
schedules shall be equitably adjusted.
§ 9.3 If the Owner suspends the Project for more than 90 cumulative days for reasons other than the fault of the
Architect, the Architect may terminate this Agreement by giving not less than seven days' written notice.
§ 9.4 Either party may terminate this Agreement upon not less than seven days' written notice should the other party
fail substantially to perform in accordance with the terms of this Agreement through no fault of the party initiating
the termination.
§ 9.5 The Owner may terminate this Agreement upon not less than seven days ' written notice to the Architect for the
Owner's convenience and without cause.
§ 9.6 In the event of termination not the fault of the Architect, the Architect shall be compensated for services
performed prior to termination, together with Reimbursable Expenses then due and all Termination Expenses as
defined in Section 9.7.
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This AIA®Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of t his AIA®
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g
§ 9.7 Termination Expenses are in addition to compensation for the Architect' s services and include expenses
directly attributable to termination for which the Architect is not otherwise compensated, plus an amount for the
Architect's anticipated profit on the value of the services not performed by the Architect.
ARTICLE 10 MISCELLANEOUS PROVISIONS
§ 10.1 This Agreement shall be governed by the law of the place where the Project is located, except that if the
parties have selected arbitration as the method of binding dispute resolution, the Federal Arbitration Act shall govern
Section 8.3.
§ 10.2 Terms in this Agreement shall have the same meaning as those in AIA Document Al07-2007 , Standard Form
of Agreement Between Owner and Contractor for a Project of Limited Scope.
§ 10.3 The Owner and Architect, respectively, bind themselves, their agents, successors, assigns and legal
representatives to this Agreement. Neither the Owner nor the Architect shall assign this Agreement without the
written consent of the other, except that the Owner may assign this Agreement to a lender providing financing for
the Project if the lender agrees to assume the Owner's rights and obligations under this Agreement.
§ 10.4 If the Owner requests the Architect to execute certificates or consents, the proposed language of such
certificates or consents shall be submitted to the Architect for review at least 14 days prior to the requested dates of
execution. The Architect shall not be required to execute certificates or consents that would require knowledge,
services or responsibilities beyond the scope of this Agreement.
§ 10.5 Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor
of a third party against either the Owner or Architect.
§ 10.6 The Architect shall have no responsibility for the discovery, presence, handling, removal or disposal of or
exposure of persons to hazardous materials or toxic substances in any form at the Project site.
§ 10. 7 The Architect shall have the right to include photographic or artistic representations of the design of the
Project among the Architect' s promotional and professional materials. However, the Architect's materials shall not
include information the Owner has identified in writing as confidential or proprietary.
ARTICLE 11 COMPENSATION
§ 11.1 For the Architect's Basic Services as described under Article 3, the Owner shall compensate the Architect as
follows:
(Insert amount of, or basis for, compensation.)
§ 11.2 For Additional Services designated in Section 4.1, the Owner shall compensate the Architect as follows:
(Insert amount of, or basis for, compensation. If necessary, list specific services to which particular methods of
compensation apply.)
§ 11.3 For Additional Services that may arise during the course of the Project, including those under Section 4.2, the
Owner shall compensate the Architect as follows :
(Insert amount of, or basis for, compensation.)
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§ 11.4 Compensation for Additional Services of the Architect's consultants when not included in Section 11.2 or
11.3, shall be the amount invoiced to the Architect plus
otherwise stated below:
percent (
% ), or as
§ 11.5 Where compensation for Basic Services is based on a stipulated sum or percentage of the Cost of the Work,
the compensation for each phase of services shall be as follows:
percent (
percent (
percent (
%)
one hundred percent (
100.00%)
Design Development Phase:
Construction Documents Phase:
Construction Phase:
Total Basic Compensation
%)
%)
§ 11.6 When compensation is based on a percentage of the Cost of the Work and any portions of the Project are
deleted or otherwise not constructed, compensation for those portions of the Project shall be payable to the extent
services are performed on those portions, in accordance with the schedule set forth in Section 11.5 based on (1) the
lowest bona fide bid or negotiated proposal, or (2) if no such bid or proposal is received, the most recent estimate of
the Cost of the Work for such portions of the Project. The Architect shall be entitled to compensation in accordance
with this Agreement for all services performed whether or not the Construction Phase is commenced.
§ 11.7 The hourly billing rates for services of the Architect and the Architect's consultants, if any, are set forth
below. The rates shall be adjusted in accordance with the Architect's and Architect's consultants' normal review
practices.
(If applicable, attach an exhibit of hourly billing rates or insert them below.)
§ 11.8 COMPENSATION FOR REIMBURSABLE EXPENSES
§ 11.8.1 Reimbursable Expenses are in addition to compensation for Basic and Additional Services and include
expenses incurred by the Architect and the Architect's consultants directly related to the Project, as follows:
.1
Transportation and authorized out-of-town travel and subsistence;
.2
Long distance services, dedicated data and communication services, teleconferences, Project Web
sites, and extranets;
.3
Fees paid for securing approval of authorities having jurisdiction over the Project;
.4
Printing, reproductions, plots, standard form documents;
.5
Postage, handling and delivery;
.6
Expense of overtime work requiring higher than regular rates if authorized in advance by the Owner;
.7
Renderings, models, mock-ups, professional photography, and presentation materials requested by the
Owner;
.8
Expense of professional liability insurance dedicated exclusively to this Project or the expense of
additional insurance coverage or limits requested by the Owner in excess of that normally carried by
the Architect and the Architect's consultants;
.9
All taxes levied on professional services and on reimbursable expenses;
.10 Site office expenses; and
.11 Other similar Project-related expenditures.
§ 11.8.2 For Reimbursable Expenses the compensation shall be the expenses incurred by the Architect and the
Architect's consultants plus
lnit.
percent (
% ) of the expenses incurred.
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§ 11.9 COMPENSATION FOR USE OF ARCHITECT'S INSTRUMENTS OF SERVICE
If the Owner terminates the Architect for its convenience under Section 9.5 , or the Architect terminates this
Agreement under Section 9.3, the Owner shall pay a licensing fee as compensation for the Owner's continued use of
the Architect's Instruments of Service solely for purposes of completing, using and maintaining the Project as
follows:
·
§ 11.10 PAYMENTS TO THE ARCHITECT
§ 11.10.1 An initial payment of
($
Dollars
) shall be made upon execution of this Agreement and is the minimum payment under
this Agreement. It shall be credited to the Owner' s account in the final invoice.
§ 11.10.2 Unless otherwise agreed, payments for services shall be made monthly in proportion to services performed.
Payments are due and payable upon presentation of the Architect's invoice. Amounts unpaid
(
) days after the invoice date shall bear interest at the rate entered below, or in the absence thereof at the
legal rate prevailing from time to time at the principal place of business of the Architect.
(Insert rate of monthly or annual interest agreed upon.)
§ 11.10.3 The Owner shall not withhold amounts from the Architect's compensation to impose a penalty or
liquidated damages on the Architect, or to off set sums requested by or paid to contractors for the cost of changes in
the Work unless the Architect agrees or has been found liable for the amounts in a binding dispute resolution
proceeding.
§ 11.10.4 Records of Reimbursable Expenses, expenses pertaining to Additional Services, and services performed on
the basis of hourly rates shall be available to the Owner at mutually convenient times.
ARTICLE 12 SPECIAL TERMS AND CONDITIONS
Special terms and conditions that modify this Agreement are as follows:
ARTICLE 13 SCOPE OF THE AGREEMENT
§ 13.1 This Agreement represents the entire and integrated agreement between the Owner and the Architect and
supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be
amended only by written instrument signed by both Owner and Architect.
§ 13.2 This Agreement incorporates the following documents listed below:
(List other documents, if any, including additional scopes of service and A/A Document £201™-2007, Digital Data
Protocol Exhibit, if completed, forming part of the Agreement.)
This Agreement entered into as of the day and year first written above.
OWNER (Signature)
ARCHITECT (Signature)
(Printed name and title)
(Printed name and title)
CAUTION: You should sign an orlglnal AIA Contract Document, on which this text appears In RED. An original assures that
changes will not be obscured.
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12
Atchison Public Library City Commission Agenda Packet February 2, 2015
Dunfield Design
Basement Remodel Cost Summary
Construction Budget
$314,000
Non-construction costs
Construction testing
$2,000
Printing, reimbursables
$2,000
Professional services (10%)
$31,400
Furnishings, fixtures and equipment
Calculated at $9 per square foot
$60,300
$409,700
20
1641 Rhode Island Street
Lawrence, Kansas 66044
785-840-4773
ddunfield52@gmail.com
MEETING MINUTES
Project:
Date:
Purpose:
Attendees:
Atchison Kansas Public Library Renovation
December 12, 2014, 8:00 a.m.
Review lower level project potential
Gary Landeck - Director
Jennifer George - Adult Services Librarian
Mary Domann - Circulation Supervisor
Cindy Kloepper - Interlibrary Loan
Melody Parsons - Office Manager
Dawna Ofstehage - Teen Librarian
Lynn Hoffman - Circulation
Holly Hutchinson - Youth Services Librarian
Duane Williams - Technology Coordinator
Lucille Rawson - Board President
Elizabeth Lane - Board Vice President
Diana Moxley - Board Secretary
Don Bratton - Board Treasurer
Jennifer O'Malley - Board member
1. Project Administration
a. The library will create a building committee for the purpose of project
communications.
2. Project Scope
a. Scope is limited by available budget of $300,000. Note: revised to $430,000.
b. Priorities for the project:
i. Children’s library move to the south is the top priority.
ii. A break room with sink for use by staff and meeting attendees. (Current
room is “awful.”)
iii. Family restroom might be identified as a future phase.
iv. Gary and Melody’s office will move downstairs to the current children’s
librarian office.
v. Ability to subdivide the meeting room is desired.
vi. Freshening up the main floor with new paint is desired.
3. Discussion
a. What will happen to the book sale books?
b. Look into possibility of expanding the existing break room in its current location.
c. Renovations should be functional and flexible.
21
d. Consider floor finishes for meeting room – vinyl tile versus carpet. Comfort versus
maintenance issues.
e. Consider switching server and storage relative to the concept plans.
f. Area identified as “Children’s Librarian” might be the break room instead?
g. Consider using the room labeled “Cave” as children’s librarian’s office.
4. Other
a. Library Board meets on January 26, 2015. The board will review architectural
proposals at that time.
5. Next Meeting To Be Determined
22
Commission Action Report
Title:
Resolutions No. 2974 through 2977, Demolition Hearings for:
• 613 Washington St. Lueanna White attn: Gold Mine Investments
• 1212 South 8th St. Frank and Robin Thomas
• 1114 Parallel St.
Miriam Ava Dunavan
• 1429 Atchison St. Duane Denton
Proposed Agenda Date:
February 2, 2015
Presented by:
Curtis Wheeler, Code Enforcement Officer
BACKGROUND:
•
•
•
•
•
A total of 10 dilapidated buildings have been identified thus far as part of the 2015 Community
Development Department Demolition Program.
Four (4) structures were brought before the Commission on December 15, 2014 and were
unanimously set for Demolition Hearings on February 2, 2015.
The owners of record were notified as required by City ordinance.
Per Sec. 34-58, the Fire Chief, Public Works Director and the Building Inspector have examined
the buildings and agree they should be demolished.
The structures are severely dilapidated to such an extent that the structural strength or stability
is materially less than it was before, and is less than the minimum requirements of the building
code for new buildings of similar structure, purpose or location and it does not meet the
minimum standards of the Housing Code Chapter 37 for the City of Atchison.
The addresses are as follows:
Resolution 2974
Resolution 2975
Resolution 2976
Resolution 2977
613 Washington St.
1212 South 8th St.
1114 Parallel St.
1429 Atchison St.
Lueanna White attn: Gold Mine Investments
Frank and Robin Thomas
Miriam Ava Dunavan
Duane Denton
23
613 Washington St.
Owner: Lueanna White attn: Gold Mine Investments
Based on the condition of the structure, the property value is estimated to be at $6,300.00 and 200%
of this amount is $12,600.00. Based on the damage reported through visual inspection and through
utilizing the online demolition analysis tool, Housing Demo Pro, a cost estimate of repairs was
completed for the house. The total estimated repair cost is $20,619.70
Water has been off since January of 2012.
Taxes for 2009, 2010, 2011, 2012 and 2013 are delinquent. Taxes for the first half of 2014 are unpaid.
The property is not listed on the National Register of Historic Places.
24
1212 S. 8th St.
Owner: Frank & Robin Thomas
completed for the house. The total estimated repair cost is $47,612.50.
Water has been off since October of 2012.
Taxes for 2008, 2009, 2010, 2011, 2012 and 2013 are delinquent. Taxes for the first half of 2014 are
unpaid.
25
1114 Parallel St.
Owner: Miriam Ava Dunavan
The estimated repair cost does not meet or exceed 200% as required by code, but due to the
dilapidated condition of the structure, we feel as though the assessed value by Atchison County is not
an accurate representation of the structure’s value today. On October 15, 2013, I spoke with the owner
and she stated that she was aware something needed to be done with the house and if she didn’t sell it
by spring of 2014 she would tear it down. Since that time, I have spoken to the owner several times
and she has been trying to get bids for the demolition. She is also still trying to sell the house. Her
current asking price is $8,000.00. Although high, I feel it is a more accurate value for the structure in its
current conditions due to the extent of improvements needed to bring the stucture into compliance
with the minimum housing codes for the City of Atchison.
Water has been off since October 2013.
Taxes for the first half of 2013 are delinquent. Taxes for the last half of 2013 are unpaid.
26
1429 Atchison St.
Owner: Duane Denton
Taxes for 2013 are delinquent.
Water has been off since June of 2009.
27
FINANCIAL CONSIDERATIONS:
In 2015, the Community Development Department has budgeted $47,000 for the demolition of
dilapidated structures and abatement of nuisances through the City.
LEGAL CONSIDERATIONS:
Sections 34-59, 34-76, 37-10, 37-34, 37-35 of the Code of Ordinances for the City of Atchison, Kansas.
Sec. 34-59. - Resolution fixing hearing; publication, mailing.
If the report provided for in section 34-58 shall state that a building, wall or structure, or any part thereof, is in
an insecure, unsafe or dangerous condition, or is being built, erected, constructed, repaired, altered or demolished in
such a way, so as to endanger the lives of persons or to endanger property, the city commission shall by resolution
fix a time and place at which the owner, the owner's agent, or any lienholders of record and any occupant of such
structure may appear and show cause why such structure should not be condemned and ordered repaired or
demolished. Such resolution shall be published once each week for two (2) consecutive weeks on the same day of
each week. At least thirty (30) days shall elapse between the last publication and the date set for the hearing. A copy
of the resolution shall be mailed by certified mail within three (3) days after its first publication to each such owner,
agent, lienholder and occupant, at the last known place of residence, and shall be marked "deliver to addressee
only".
Sec. 37-10. - Notice of violation and hearing; answer to violation; conduct of hearing; issuance
of order; failure by owner to repair, alter, improve or vacate and close; posting of placard;
failure to remove or demolish; collection of costs incurred by city.
The public officer shall exercise the powers prescribed in this chapter and make rules and regulations for the
interpretation and administration of this code.
(a)
Whenever it appears to the public officer (on his own motion) that any dwelling is unfit for human habitation,
the public officer shall, if his preliminary investigation discloses a basis for such charges, issue and cause to
be served upon the owner, every mortgagee of record and all parties in interest in the dwelling (including
persons in possession) a notice stating the violations in that respect; such notice shall contain a time and
date that a hearing will be held before the public officer or his designated agent at a place therein fixed not
less than ten (10) days nor more than thirty (30) days after the serving of said notice that the owner,
mortgagee, and parties in interest shall have the right to file an answer to the violation and to appear in
person, or otherwise, and give testimony at the place and time fixed in the notice; any person desiring to do
so may attend such hearing and give evidence relevant to the matter being heard; and the rules or evidence
prevailing in courts of law or equity shall not be controlling in hearings before the public officer.
(b)
If, after such notice and hearing, the public officer determines that the dwelling under consideration is unfit
for human habitation, he shall state in writing his findings of fact in support of such determination and the
public officer shall issue and cause to be served upon the owner thereof an order:
(1)
If the repair, alteration or improvement of said dwelling can be made at a cost of less than two
hundred percent (200%) of the assessed value of the dwelling the order shall require the owner,
within the time specified therein by the public officer, to repair, alter or improve such dwelling so as
to render it fit for human habitation or to vacate and close the dwelling as a human habitation.
(2)
If the repair, alteration or improvement of said dwelling cannot be made at a cost of less than two
hundred percent (200%) of the assessed value of the dwelling the order shall require the owner,
within the time specified therein by the public officer, to remove or demolish such dwelling.
(c)
If the owner of a dwelling fails to comply with an order to repair, alter or improve, or to vacate and close the
dwelling the public officer may cause such dwelling to be repaired, altered and improved or to be vacated
and closed; the public officer shall cause to be posted on the main entrance of any dwelling so closed a
placard with the following words: "This dwelling is unfit for human habitation; the use or occupation of this
dwelling for human habitation is prohibited and unlawful."
(d)
If the owner fails to comply with an order to remove or demolish the dwelling, the public officer may cause
such dwelling to be removed or demolished, provided, however, that the duties of the public officer set forth
in this subsection shall not be exercised until the commission shall have, by resolution ordered the public
officer to proceed to effectuate the purposes of this chapter with respect to the particular property or
properties which the public officer shall have found to be unfit for human habitation and which property or
properties shall be described in the resolution.
28
(e)
The amount of the cost of such repair, alteration, improvements, vacating or closing or removal or demolition
by the public officer shall be a lien against the real property upon which such cost was incurred; and such
lien including advertising, time of the public officer, time of other city personnel, necessary attorney fees, and
any other expenses directly caused by this action, may be foreclosed in judicial proceedings in the manner
provided or authorized by law for loans accrued by liens on real property. If the dwelling is removed or
demolished by the public officer, he shall sell the material of such dwelling and shall credit the proceeds of
such sale against the cost of removal or demolition, and any balance remaining shall be paid to the parties
entitled thereto by proper judicial proceedings instituted by the public officer after deducting the cost of such
judicial proceedings including his necessary attorney's fees incurred therein as determined by the court.
Sec. 37-34. - Factors making dwelling unfit for human habitation.
The public officer may determine that a dwelling is unfit for human habitation if he finds that any of the
following conditions exist in such dwellings:
(a)
Interior walls or other vertical structural member which list, lean or buckle to such an extent that a plumb line
passing through the center of gravity falls outside the middle third of its base;
(b)
Supporting member or members which show thirty-three (33) per cent or more of damage or deterioration or
nonsupporting enclosing or outside walls or covering which shows fifty (50) per cent or more of damage or
deterioration;
(c)
Floors or roof which have improperly distributed loads, which are overloaded, or which have insufficient
strength to be reasonably safe for the purposes used;
(d)
Such damage by fire, wind or other causes as endangers the lives, safety or welfare of occupants or
residents in the city;
(e)
Dilapidation, decay, insanitation or disrepair which is likely to cause sickness or disease, or to work injury to
the health, safety or welfare of the occupants or other people in the city; inadequate facilities for egress in
case of fire or panic, defects therein increasing the hazards of fire, accident or other calamities;
(f)
Such lack of adequate ventilation, light, heating or sanitary facilities as to endanger the health, morals,
safety or general welfare of the occupant or residents of the city;
(g)
Violation of any provision of the building regulations, fire prevention laws or ordinances of the state or city;
(h)
A habitable room, except bathroom, with window area less than either one-eighth (⅛) of the floor area or
twelve (12) square feet, and of which one window will [open] and has an openable window area less than
fifty per cent (50%) of the window or skylight area, whichever is greater, unless properly ventilated by
mechanical means;
(i)
A bathroom which does not have at least one outside window area aggregate of three (3) square feet which
can be opened or does not have other means of adequate ventilation; or
(j)
Such relationship to adjoining buildings or dwellings that light or air is inadequate or that a fire hazard exists.
(k)
Whenever the only window in a room is a skylight-type window in the top of such room, the total window
area of such skylight shall equal at least fifteen (15) per cent of the total floor area of such room.
Sec. 37-35. - Minimum facilities required.
(a)
A dwelling may be found by the public officer to be unfit for human habitation and he shall so find, if the
same does not have minimum facilities consisting of:
(1)
An installed kitchen sink with hot and cold running water.
(2)
An inside bathroom which shall consist of properly installed and operable fixtures, maintained in a
safe and good working order, and connected to a water and sewer system approved by the
appropriate authority, as follows: Tub or shower, a lavatory and water closet, with one ceiling or
wall type electrical light fixture and one wall type electrical plug receptacle. Bathroom floors shall be
impervious to water, which shall for the purpose of this section be defined as follows: Every floor
shall be made of terrazzo, tile, smooth concrete, dense hardwood with tightly fitting joints, rubber
asphalt tile, linoleum or other similar material providing a surface which is easily cleanable and
reasonably impervious to water; or such floor is made of one of the denser soft woods, with tightly
fitting joints, and is covered with varnish, lacquer or other similar coating. All such constructed
floors may be covered with carpeting or similar coverings; provided, that said covering is
maintained in a clean, dry, sanitary condition. Laundry rooms, furnace rooms, porches, halls and
corridors shall have a minimum of one supplied ceiling or way type light fixture in good working
order.
(3)
Properly installed and maintained in a safe and good working order and be connected to the source
of electrical power in a safe manner, and safely operable electrical lighting facilities with at least two
29
(2) plug receptacles in every habitable room or one outlet in the ceiling fixture with the light switch
and one wall type plug receptacle. Every public hall, stairway and foyer shall have sufficient lighting
through windows or from electrical lights to provide illumination of at least one foot-candle on every
part of such areas at all times of the day or night. Except however, public halls and stairways in
structures devoted solely to dwelling occupancy and containing not more than four (4) dwelling
units may be supplied with conveniently located light switches controlling an adequate light system
which may be turned on whenever needed.
(4)
Properly installed heating facilities maintained in safe and good working order, capable of safely
maintaining a temperature of seventy (70) degrees Fahrenheit at a distance three (3) feet above
the floor level, under ordinary minimum winter conditions, consisting of one or more heating
appliances, or operator controls, central heating equipment, in all habitable rooms, and bathrooms.
Chimneys and/or flues shall be maintained free of stoppages, and adequately supported and free
of conditions that will cause leakage or backing up of noxious gases.
(5)
Every window, exterior door, and basement hatchway shall be reasonably watertight, and rodent
proof, and shall be kept in sound working condition and good repair, which shall mean that every
window is fully supplied with window panes, which are without open cracks or holes; every window
sash is in good condition and fits reasonably tight within its frame; every window other than fixed
windows are capable of being opened and held in open position.
Every exterior door, door hinge and door latch is in sound working condition; every exterior door
when closed, fits reasonably well within its frame; all windows and doors and their frames are
constructed and maintained in such relation to wall construction as to completely exclude rain and
substantially to exclude wind from entering the structures; every basement hatchway is so
constructed and maintained as to prevent entrance of rodents, rain and surface drainage water into
its dwelling.
(b)
(6)
Screening. Screens shall be provided to effectively cover openings to the outside, such as
windows, doors, etc., with mesh of such fineness used ordinarily in dwelling units to prevent the
entrance of flies, mosquitoes and other similar pests, where said openings are required for
ventilation of dwelling.
(7)
Room sizes. The living or principal room shall be not less than one hundred fifty (150) square feet;
the first bedroom shall be not less than one hundred (100) square feet; and each other bedroom, if
any, shall be not less than seventy (70) square feet.
(8)
Every dwelling shall contain at least one hundred fifty (150) square feet of floor space for the first
occupant thereof and at least one hundred (100) additional square feet of floor space for every
additional occupant thereof, the floor space to be calculated on the basis of total habitable room
area. Single family owner occupied dwellings which are found to generally meet the occupant's
needs, may be exempted by the housing code appeals board from the dwelling space
requirements.
(9)
At least one-half (½) of the floor area of every habitable room shall have a ceiling height of at least
seven (7) feet.
(10)
Adequate rubbish storage facilities, of a type and location of which are approved by the health
officer: No dwelling unit shall be deemed to comply with the requirements of this section relating to
rubbish storage and disposal unless rubbish stored outdoors is stored in one or more rubbish
storage boxes or containers which are flytight, rodent proof, nonflammable and are reasonably
waterproof; rubbish stored in the basement or cellar or in an enclosed structure such as a shed, is
stored in nonflammable containers; no loose rubbish is placed upon or strewn about on the floor of
any basement or cellar or other part of any dwelling or on the ground surrounding any dwelling.
(11)
Adequate garbage disposal facilities or garbage storage containers, type and location of which are
approved by the health officer. Adequate garbage storage containers shall be one or more flytight
and watertight metal garbage storage containers equipped with tightly fitting metal covers, or
garbage is disposed of in a garbage grinder which grinds garbage finely, and is discharged into the
kitchen sink drain in a sanitary manner. Every outside garbage disposal storage container is so
maintained and so located on the premises that no odors will permeate any dwelling or dwelling
units. No loose garbage is placed or strewn about on the floor of any basement or cellar or any
other part of any dwelling, or on the ground surrounding any dwelling.
(12)
Open storage of abandoned or inoperable vehicles, ice boxes, glass, stoves and other appliances,
building material, scrap piles, etc., shall not be allowed upon the lot, lots, streets, or alleys, or
parcel of ground surrounding any dwelling unit or units. Storage of trailers shall not be allowed on
streets or alleys surrounding any dwelling unit or units.
All of the aforesaid minimum requirements shall be constructed and/or installed in accordance with the
applicable ordinance(s) of the City of Atchison, regulating the same.
30
The resolution sets forth the legal protocol for notifying owners and the public in regard to the
demolitions.
POLICY CONSIDERATION:
The City Commission has prioritized creating a safer, healthier community and reducing neighborhood
blight through its 2015 fiscal year appropriations for nuisance abatement and demolitions.
RECOMMENDED ACTION:
Adopt Resolutions No. 2974, 2975, 2976, and 2977.
31
(FIRST PUBLISHED IN THE ATCHISON GLOBE ______________, 2015)
RESOLUTION NO. 2974
A RESOLUTION AS TO WHY THE STRUCTURE LOCATED
AT 613 WASHINGTON ST. SHOULD BE CONDEMNED AND
ORDERED REPAIRED OR DEMOLISHED.
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF ATCHISON,
KANSAS:
WHEREAS, the Governing Body of the City of Atchison, Kansas, recognizing it to be a
matter of public welfare to protect its citizenry against the risk of dangerous structures; and
WHEREAS, such Governing Body did upon the 15th day of December, 2014, passed a
resolution directing that a “Show Cause Hearing” be held respecting the property hereinafter
described as, to wit:
Lot 4, Block 104, in that part of the City of Atchison, Kansas
commonly known and designated as “Old Atchison”.
WHEREAS, proper notice has been given pursuant to Section 34-59 and 34-60 of the
Code of Ordinances, City of Atchison, Kansas; and
WHEREAS, the Governing Body did have a show cause hearing on the 2nd day of
February, 2015, pursuant to Section 34-57 et. seq., Code of Ordinances, City of Atchison, in
regard to the property described above; and
WHEREAS, said body, after hearing the evidence and the expert opinion presented by
the Building Inspector, determined that the structure located on the above described property is
unsafe and dangerous for the following reasons, to wit:
The structure is severely dilapidated to such an extent that the structural strength or
stability is materially less than it was before, and is less than the minimum requirements
of the building code for new buildings of similar structure, purpose or location and it does
not meet the minimum standards of the Housing code, Chapter 37, for the City of
Atchison.
32
NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE
CITY OF ATCHISON, KANSAS:
SECTION 1. That the owner herein, Lueanna White (deceased) and Gold Mine
Investments, Inc., be ordered, pursuant to Section 34-61 of the Code of Ordinances of the City of
Atchison to repair or remove said structure by the 2nd day of March, 2015.
SECTION 2. That notice of this order is given in accordance with Section 34-61.1 of the
Code of Ordinances of the City of Atchison.
SECTION 3. That if said owner does not comply with the order set forth in Section 1.
above, then the Building Inspector of the City of Atchison shall enter upon the premises with
necessary workmen, pursuant to Section 34-64, of the Code of Ordinances of the City of
Atchison, and shall proceed to secure or demolish and remove the structure from the real estate
heretofore described.
SECTION 4. This Resolution shall be in effect from and after its adoption and upon its
publication once in the official City newspaper.
ADOPTED, this __________ day of ____________________, 2015.
______________________________
DAVID W. BUTLER
MAYOR
ATTEST:
__________________________________
DEBRA A. CLEM
CITY CLERK
33
RESOLUTION NO. 2975
AT 1212 SOUTH EIGHTH ST. SHOULD BE CONDEMNED
AND ORDERED REPAIRED OR DEMOLISHED.
KANSAS:
The West Half of Lots 9 & 10, Block 37, South Atchison Addition
to the City of Atchison, Kansas.
Atchison.
34
SECTION 1. That the owners herein, Frank and Robin Thomas, be ordered, pursuant to
Section 34-61 of the Code of Ordinances of the City of Atchison to repair or remove said
structure by the 2nd day of March, 2015.
______________________________
DAVID W. BUTLER
MAYOR
ATTEST:
__________________________________
DEBRA A. CLEM
CITY CLERK
35
RESOLUTION NO. 2976
AT 1114 PARALLEL ST. SHOULD BE CONDEMNED AND
KANSAS:
The East 45 Feet of Lot 2, Block X, in that part of the City of
Atchison, Kansas commonly known and designated as “Old
Atchison”.
Atchison.
36
SECTION 1. That the owner herein, Miriam Ava Dunavan, be ordered, pursuant to
Section 34-61 of the Code of Ordinances of the City of Atchison to repair or remove said
structure by the 2nd day of March, 2015.
______________________________
DAVID W. BUTLER
MAYOR
ATTEST:
__________________________________
DEBRA A. CLEM
CITY CLERK
37
RESOLUTION NO. 2977
AT 1429 ATCHISON ST. SHOULD BE CONDEMNED AND
KANSAS:
The West 50 Feet of Lot 8, Block 5, West Atchison (John
Robert’s) Addition to the City of Atchison, Kansas.
Atchison.
38
SECTION 1. That the owner herein, Duane Denton, be ordered, pursuant to Section 3461 of the Code of Ordinances of the City of Atchison to repair or remove said structure by the 2nd
day of March, 2015.
______________________________
DAVID W. BUTLER
MAYOR
ATTEST:
__________________________________
DEBRA A. CLEM
CITY CLERK
39
Commission Action Report Title: Replacement of Hangars at Amelia Earhart Airport Proposed Agenda Date: February 2, 2015 Presented by: Trey Cocking, City Manager BACKGROUND: 
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On July 7th, 2014, a microburst or similar‐type wind event occurred at the Amelia Earhart Airport, destroying a building comprised of nine t‐hangar bays. Debris from that building, ranging from nails up to entire sections of roof, were strewn southward over the top of another set of hangars, settling up to 300 ft. away near the terminal area. Five city structures were directly affected by the event: the terminal, the maintenance hangar, the North t‐hangars, the South t‐hangars, and the fuel tank shelter. In addition to the damaged buildings, large sections of chain‐link fencing were damaged, a flag pole was destroyed, several trees were severely damaged, and the antenna that operates the runway lights had to be replaced. The recovery plan started immediately with debris removal. Truckloads of mangled metal and lumber were hauled away, and downed electric lines were disconnected. The remaining portions of the North t‐hangars were soon demolished in cooperation with the FBO and hangar tenants to ensure that trapped aircraft would not sustain further damages. The runway lighting antenna was also replaced as soon as possible. In September, the City Commission authorized staff to proceed with repairs to other areas of the airport including repairs to the fencing and other buildings. In September, the City hired PEC engineering to develop a request for price proposals for the hangar replacement at the airport, and then submitted a grant application to KDOT for state funding for the project. The City was notified that the grant application was unsuccessful because KDOT is currently focused on improving airport pavement conditions which present a more immediate need that building projects. The City received two bids for the reconstruction of the hangars, one from Bottoroff Construction of Atchison and the other from MAC Construction of Blue Springs, Missouri. Each company submitted four options, an 8 hangar unit, a 6 hangar unit, and then options for bi‐fold doors or sliding doors. 8 unit 6 unit Vendor Bi‐Fold Doors Sliding Doors Bi‐Fold Doors Sliding Doors MAC $ 472,233.86 $ 467,193.48 $ 389,982.44 $ 388,169.74 Bottorff $ 317,465.00 $ 303,392.00 $ 252,174.00 $ 251,392.00 40
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Bi‐fold doors allow the doors to open when debris, such as snow and ice, might block the sliding door tracks. The City Engineer and members of the Airport Advisory Board reviewed and scored the two proposals, with Bottorff Construction receiving a total score of 707 points and MAC Construction receiving a score of 468 points. FINANCIAL CONSIDERATIONS:  The City of Atchison received an insurance settlement of $159,439.81 for the damage sustained, after applying depreciation and the City’s $10,000.  The City has paid out a total of $31,686 in repairs, with $137,753 remaining for additional repairs including the $10,000 deductible.  Based on the two proposals, and only committing City funds of the $10,000 deductible, the following rents would be needed to support the construction of the new hanger, and a 10‐year lease purchase: Vendor MAC Bottorff 8 unit Bi‐Fold Doors $ 418.95 $ 225.10 8 unit Sliding Doors $ 412.64 $ 207.48 6 unit Bi‐Fold Doors $ 421.24 $ 191.10 6 unit Sliding Doors $ 418.21 $ 189.79  City Staff needs to review the proposal with the Airport Advisory Group and obtain lease‐purchase bids from area banks before making a recommendation on proceeding. LEGAL CONSIDERATIONS:  None. POLICY CONSIDERATION: 
None. RECOMMENDED ACTION: 
Receive and file. 41
42
43
1/22/2014 Dear Members of the Evaluation Group, Bottorff Construction is pleased to provide a proposal as the general contractor for the Amelia Earhart Memorial Airport T‐Hangar Replacement. Bottorff Construction commits to and will provide the following: 
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All material suppliers will provide shop drawing submittals for review directly by Bottorff Construction, who will then submit to Dave Mahoney. ( City Engineer) Dimension drawings, material specifications, control diagrams, electrical drawings/requirements, and required installation details/procedures will be provided for each component. All building components will confirm to the International; Building Code 2012 and City of Atchison standards. Drawings for metal buildings, electrical systems, and structural engineering will be prepared, sealed, and signed by a qualified Professional Engineer licensed to practice in the state of Kansas. Coordination for any necessary utility hook‐ups. Bottorff Construction will be the single point source of contact and will be responsible for all of the materials and services provided for the project. Contact Persons: o Justin Bottorff  Phone: (913) 874‐5681  Cell: (913) 360‐3600  Fax: (913) 874‐4951  E‐mail: JustinB@bottorffconstruction.com o Christian Payne  Phone: (913) 874‐5681  Cell: (913) 514‐2667  Fax: (913) 874‐4951  E‐mail: ChristianP@bottorffconstruction.com Christian and/or Justin will provide responses to emailed questions within eight business hours or less during the selection process. Bottorff Construction will meet the conditions of the project components as they apply to the project. Bottorff Construction will furnish, erect, and maintain all barricades, warning signs and markings for hazards necessary to protect the public and work. Barricades, warning signs, and hazard markings will be illuminated during periods of darkness. Bottorff Construction will comply with the provided City of Atchison Standard Construction Agreement. 44
References: Wenger Manufacturing – East Addition 
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Contact: Dave Eisenbise Phone: (785) 284 ‐ 2133 Fax: (785) 284 ‐ 3771 E‐mail: DaveE@wenger.com Copeland Development – Liberty Hospital 
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Contact: Kevin Billups Phone: (660) 707 ‐ 1412 Fax: (660) 707 ‐ 1425 E‐mail: kbillups@copelanddevelopment.com Al J Mueller ‐ MHC Tilt‐Up 
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Contact: Larry McPhee Phone: (816) 233 ‐ 6055 Fax: (816) 233 ‐ 3209 E‐mail: lmcphee@aljmueller.com City of Atchison – Incidental Concrete Improvements 
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Contact: Dave Mahoney, P.E. Phone: (913) 367 ‐ 5500 Fax: (913) 367 ‐ 3654 E‐mail: DavidM@cityofatchison.com United Insulated Structures ‐ Affiliated Foods Midwest 
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Contact: Frank Maratea Phone: (708) 544 ‐ 8200 Fax: (708) 544 ‐ 8274 E‐mail: frankm@unitedinsulated.com Thank you for the opportunity, Christian J Payne
Christian Payne Project Manager 45
Submittal Questions
1. A summary of information about your firm including background, history,
office location(s), staff size, predominant project work areas, bonding capacity,
current use of AutoCAD, GPS and/or other electronic construction aids, etc.(x2)
Bottorff Construction was founded in 1982 by Mark Bottorff. Our company focuses on
agricultural, commercial, industrial and residential construction. We are well diversified and
capable of taking on any size project. We have two office locations, one in Olathe and our
original location in Atchison. Our office staff consists of Justin Bottorff (President), Jerry Ernzen
(Head of Operations), William Pettit (Head Estimator/Project Manager), Luke Mitchell
(Estimator/Project Manager), and Christian Payne (Estimator Project Manager). We employ 13
site superintendents and over 60 field employees. Our predominant project work areas include:
Atchison, Kansas City, Topeka, and St. Joe. We have worked in the far West in Arizona and
East to Chicago. Bottorff’s bonding capacity is $3 Million per project, $6 million aggregate. We
currently utilize AutoCAD in many of our projects to help assist in building design and layout.
2. How many previous projects have you successfully completed for the
OWNER? Please indicate the projects. (x2)
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Atchison Airport Parking Apron
4th Street Brick Restoration
Commercial Street Improvements
Street Improvements for City of Atchison: Incidental Concrete Improvements.
Concrete Replacement: Atchison, Topeka, and Santa Fe Depot.
Atchison Street Repair: 3rd and Parallel
Atchison City Sidewalk Program
3. Does your firm have the capacity to complete this project within the given time
frame, and with inclement weather impacts considered? (x2)
Bottorff Construction has the capacity to complete the project within the 180 calendar days
including any inclement weather impacts. Our only concern is the lead time on the building. The
supplier requests 12- 14 weeks after approved plans have been signed.
4. Information outlining previous construction experience(s) with T-hangar or box
type aviation hangars with bi-fold or sliding doors. (x10)
General contracted the construction of six individual hangars with bi-fold doors. General
contracted one metal building with bi-fold doors.
46
5. Provide a listing of subcontractors that you intend to employ and associated
tasks/activities of the subcontractors (Paving, earthwork electrical or other trades
associated with this project). Provide locations for projects where you have
worked as a team. (x5)
Hawk Electric - Electrical
 Bartlett Grain Office – Atchison, KS
 Everest Water Treatment Facility – Everest, KS
 800 West Ironwood Remodel – Olathe, KS
 605 Kansas – Atchison, KS
6. Your firm’s project approach/schedule, from demolition to final completion to
meet the challenges of the project, site, and schedule. Indicate if a similar
approach and schedule of events were used on previous projects (where
applicable). (x10)
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Design and Permits – 3 weeks
Sitework – 1 week
Foundations – 1 week
Concrete Slab – 3 days
Steel Delivery (12-14 weeks from signed approved plans for delivery)
Steel Erection – 3 weeks
Electrical Rough-in – 1 week
Roofing – 1 week
Door Installation – 1 week
47
7. Proposed access plan and safety plan with the goal to minimize impact to
existing access roads and minimal disruption to aircraft operations. (x2)
Proposed Site Access Plan Construction work area will be barricaded just north of paving at the existing hangars. Safety: We propose to barricade the construction work zone to the North of the existing hangar.
Fencing will be placed on the West and South side of the construction site. We will keep all
paved areas free of debris. Workers will not be allowed outside the barricaded area. We intend
to keep the airport fully operational and not disturb any air traffic.
8. Proposed staff assignments to the project with resumes and/or background
information on experience. (x1)
Justin Bottorff – Project Manager (12 years’ experience)
Christian Payne - Project Engineer (4 years’ experience)
Jim Ellerman - Job Site Superintendent (25+ years’ experience)
Jordan Hawk – Safety Director (7 years’ experience)
48
9. Indicate specific areas where you believe that your firm could provide a value
oriented solution as an alternative and/or supplement to indicated design(s),
configurations, materials, locations, etc. (x10)
Our office location 3 miles from the jobsite allows us to manage this project more efficiently.
There will be less staging area required and we will not need a jobsite office trailer.
10. Are there any special additional features or services you will provide as part
of your proposal price? (x5)
Our number includes removing the existing pavement sections to the demolished T-hangar. We
propose to remove the sections and replace them with concrete pavement to match the new
hangars. We have a construction team that is passionate about our local airport.
11. What additional alternate features or services could you provide and what
would be the additional price? (x5)
We can price any alternates upon request.
Alternate removal of required performance bond. Price would be – 1.5% of contract amount.
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SECTION 3: PROPOSAL FORM
PRICED
PROPOSAL FOR:
THE CITY OF ATCHISON, KANSAS
AMELIA EARHART AIRPORT T-HANGAR REPLACEMENT
BID TO:
The Mayor and City Commission
Atchison, Kansas
1. The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an
agreement with Owner in the form included in the Contract Documents to perform and
furnish all Work as specified or indicated in the Contract Documents for the Contract
Price and w ithin the Contract T ime indicated in this Bid and in accordan ce with the
other terms and conditions of the Contract Documents.
2. Bidder accepts all of the terms and conditions of the Invitation to Bid and Instructions to
Bidders, including without limitation those dealing with the disposition of Bid Security.
This Bid will remain subject to acceptance for sixty (60) days after the day of proposal
opening. Bidder w ill sig n and submit the Ag reement w ith the Bonds and other
documents required by the Project Manual within fifteen days after the date of Owner's
Notice of Award.
3. In submitting this Bid, Bidder represents, as more fully set forth in Agreement, that:
a. Bidder has ex amined copies of all the Bidding Documents and of the following
Addenda (receipt of all which is hereby acknowledged):
Date
Number
Date
Num
ber
Addendum #1 ______________
12/18/2014
_______________
_______________
______________
_______________ _______________ ______________
______________
b. Bidder has familiarized itself with the nature and extent of the Contract Documents,
work, site, locali ty and a ll local conditions and Law s and Reg ulations that in any
manner may affect cost, progress, performance or furnishing of the Work.
c. Bidder has given Owner written notice of all conflicts, errors or discrepancies that it
has discovered in the Contract Documents and the written resolution thereof by Owner
is acceptable to Bidder.
d. This Bid is genuine and not made in the interest of or on behalf of any undisclosed
3-1
56
person, firm or corporation and is not submitted in conformity with any agreement or
rules of any group, association, organization or corporation; Bidder has not directly or
indirectly induced or solicited any other Bidder to submit a false or sham Bid; Bidder
has not solicited or induced any person, firm or corporation to refrain from bidding; and
Bidder has not soug ht by collusion to obt ain for itself any advantage over any other
Bidder or over Owner.
4. BASE BID: 8 Unit T-hangar with Bifold Doors $ $317,465.00
.
Three hundred seventeen thousand four hundred sixty-five dollars and zero cents
(WRITTEN DOLLAR AMOUNT FOR BASE BID)
5. ALTERNATE BIDS: The bidder will complete improvement work for the following unit
prices:
This shall include all costs to complete this work.
Alternate A: 8 Unit T-hangar with Sliding Doors $
$303,392.00
.
Three hundred three thousand three hundred ninety-two dollars and zero cents
(WRITTEN DOLLAR AMOUNT FOR ALTERNATE “A”)
Alternate B: 6 Unit T-hangar with Bifold Doors $
$252,174.00
.
Two hundred fifty-two thousand one hundred seventy-four dollars and zero cents
(WRITTEN DOLLAR AMOUNT FOR ALTERNATE “B”)
Alternate C: 6 Unit T-hangar with Sliding Doors $
$251,392.00
.
Two hundred fifty-one thousand three hundred ninety-two dollars and zero cents
(WRITTEN DOLLAR AMOUNT FOR ALTERNATE “C”)
6. Bidder agrees that the work will be substantially complete within one hundred twenty
(120) calendar days after the date when the contract time commences to run. Bidder
agrees that the work and demobilization will be completed and ready for final payment
within one hundred fifty (150) calendar days after the date when the Contract Time
commences to run.
Bidder accepts the provisions of the Agreement as to liquidated damages in the event
of f ailure to complete the W ork on time. Bidder accepts the prov isions of Article 3,
Contract Time, of the Standard Form of Agreement.
7. The following documents are attached to and made a condition of this Bid:
3-2
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900 N.W. HUNTER DR.
SUITE 2 SOUTH
BLUE SPRINGS, MO 64015
PHONE: 816-229-6090
FAX: 816-229-6093
January 17, 2015
City of Atchison
Re: T-Hangar Construction
Amelia Earhart Memorial Airport
Atchison, Ks.
PEC Project No. 14G39
CONFIRMATIONS
A. Shop drawings will be provided for review and approval.
B. All building components will comply with the 2012 IBC and City of Atchison
standards.
C. All necessary drawings will be prepared and sealed by a Professional Engineer
licensed to practice in Kansas.
D. We will coordinate utility hook-ups.
E. M.A.C. is a design/build general contractor and we are always responsible for all
facets of our projects. We will also be the only contact on this project.
F. See attached list.
G. Robert Andrew will be the contact person during the initial phases of the project,
although it may be assigned to another project manager after the design phase is
completed. robwandrew@mac-const.com
H. Robert Andrew will be available to answer questions any time.
I. We will design and build the project in accordance with the project manual, and this
proposal.
J. We will provide and erect all necessary barricades that are required to maintain safe
operations on the field, including warning lights.
K. We will comply with the construction agreement.
SUBMITTAL QUESTIONS
1. Summary of information about M.A.C. M.A.C. Corporation of Kansas is a spinoff of
an architectural and engineering firm, Metropolitan Architects Collaborative, and was
founded in 1978. We are a nationally recognized design/build firm, and we are able to
do business in 41 states. Our main office is in Blue Springs, Mo., and we have
satellite offices in California and North Dakota. M.A.C. in engaged in the design and
construction of all types of commercial, industrial, and institutional buildings. We
67
rarely bond work, so were not sure of our bonding capacity, but would assume it to be
in excess of $5 mil. We use AutoCad, Revit, and AutoSketch, along with other
engineering software, as drafting and design aids. See the attached brochure.
2. We have not completed any other projects for the City of Atchison.
3. Yes, we have the capacity to complete the project within 180 calendar days.
4. Although in the 37 years that M.A.C. has been in the design/build business, we have
designed and/or build over 200 pre-engineered metal buildings ranging in size from
3,000 sf. to 148,000 sf., totaling nearly 10 million square feet; we have limited THangar experience. We are currently donating our services to design and build a new
80’ x 80’ x 14’ hangar, with a 40’ bi-fold door for EAA Chapter 91, at the Lee’s
Summit Airport, and we are currently building a new 10 unit T-Hangar for the City of
Ottawa, Ks. M.A.C. has designed three other T-Hangars which never got built, and
two large commercial corporate hangars which never got built. We have been on the
tenant side of the equation, having parked our planes in a T-Hangar since 1973, so we
know what works and what does not work well. We currently have a P35 Bonanza
based at the Lee’s Summit airport, in a T-Hangar.
5. We will utilize either FulFab or Erect-a-Tube for the pre-engineered building system.
EEI for the electrical, and All American Construction for the concrete work. All other
work will be performed by M.A.C. We have worked with these subcontractors on
numerous other projects.
6. See the attached schedule. We use the same methodology on every project we build.
7. We have a safety plan, modeled around the current OSHA guidelines, which is
several hundred pages, and is available for review, at your request, but we didn’t feel
it appropriate include with this proposal. For airport safety, we will maintain
barricades with flashing lights, not to exceed 18” in height, to alert pilots, and identify
potential hazards, in accordance with FAA requirements.
8. See the attached resumes.
9. In the preparation of this proposal, we have gone through the exercise of value
engineering the project, so that we could submit an accurate and comprehensive
proposal. The only other economy we could develop is reducing the amount of the
existing concrete that we are removing as part of this project. See the attached site
plan. Considering the alternates, there aren’t any additional areas for value
engineering.
10. We will provide the engineering services required to prepare the working/permit
drawings, and we will self-perform the excavation and grading. Beyond the normal
scope of design/build services, a simplistic project such as the T-Hangars does not
allow for special features or services.
11. The only additional alternate we can propose is to reduce the amount of concrete
paving we remove. The DEDUCT alternate for deleting approximately 1,000 sf. of
existing concrete paving is $1,632.00.
12. See the attached bid form.
BID CLARIFICATION AND EXCEPTIONS
1. The hangars will have a galvalume roof finish, which is the industry standard roof
finish. This was not specifically addressed in the bid specifications.
68
2. A 10% deposit is required upon placing the order for the pre-engineered metal
building system, and the balance is due upon delivery. The owner shall make the
deposit payment and the payment upon delivery of the building.
3. We found no specific reference to Davis-Bacon prevailing wages and there was no
reference to a wage determination, so we have not made provisions for prevailing
wages.
4. The sliding door option will not include walk doors incorporated into the sliding
doors. Access will be through opening the sliding door. Walk doors and sliding doors
are not compatible.
5. The performance and payment bond will be billed when submitted to the owner, and
paid by the owner as part of the first billing.
6. Architectural and engineering services will be defined on the schedule of values and
paid, by the owner, independent from construction related billings.
7. Dirt spoils and concrete removed from the building site will be wasted on site, in the
area north east of the building site. The spoils will be graded uniformly and seeded.
8. Seeded areas around the building site will be watered by M.A.C. for 14 days.
9. We have included 2’ of over excavation under and around the perimeter of the
building footprint, and replacement of the soil with low volume change material such
as AB-3, in accordance with the geotechnical report.
10. All materials for subgrade preparation will be materials readily available from local
quarries. No P-209 will be utilized.
11. Standard details from the pre-engineered building manufacturer will be used.
Thanks for allowing M.A.C. the opportunity to submit this proposal.
With best regards,
M.A.C. CORPORATION
Robert Andrew
President
RWA/pb
Attachment
Cell Phone 816-215-3430
69
“Where Grand Openings Begin”
70
M.A.C. Corporation Key Personnel:
Robert Andrew – President:
Robert W. Andrew graduated from Wichita State University, with a Bachelor of Science degree in Civil Engineering.
Directly out of school, he became an engineer in training with Skelly Oil Company, and later with Shannon Wilson, an
international consulting firm. From 1973 to 1978, he was the Vice President of Pool and Canfield Construction. In 1978,
he co-founded M.A.C. Corporation, a commercial, institutional, and industrial design build construction and
development firm, with Jim Dent, a highly acclaimed architect. M.A.C. and affiliated companies have put in place more
than $400,000,000.00 worth of development and design build projects in 12 states, throughout the Midwest. Mr.
Andrew founded Store Fixture Systems, in 1985, and Image Real Estate, a commercial real estate brokerage business in
1995, as part of a vertical integration plan.
He has been very active in civic affairs, supporting local charities, serving on the board of the home owners associations
at the Lake of the Ozarks, and at his principal residence. In 2005, Mr. Andrew was recognized as Missouri Businessman
of the Year, by the National Republican Congressional Committee, and served on George W. Bush’s Tax Advisory Council.
Mr. Andrew was a founding member and served on the Board of the Blue Springs Economic Development Corporation
for three years, the board of the Blue Springs Chamber of Commerce for three years, served as chairman of a regional
economic development group, serves on the Jackson County Mass Transit task force, served on the City of Kansas City,
Missouri budget task force, and is co-chairman of the Renew the Blue Economic Development Key Performance Area.
Robert has been active in the real estate development business, and thru associated companies owns and manages
22,000 sf. of commercial and industrial property, down from a peak of 64,200 sf. in 2007, and currently has
approximately 20,000 sf. of commercial property on the drawing boards. He also owns three tax credit multi-family
residential projects, with a partner.
Rel Roberts – Project Manager:
Rel Roberts has a degree from Longview College in Business Technology and over 12 years of experience in construction
and project management. Prior to working with M.A.C. Corp, Rel had worked as an HVAC technician and worked his way
into a project Management role. When M.A.C. Corp recruited Rel, his primary function was a Field Engineer and was
responsible for on site management, sub-contractor coordination, scheduling, and on-site safety and supervision.
Rel became the Lead Project Manager for M.A.C. Corp 5 years ago and has provided a tremendous value, both to his
company, and his company’s clients. His expertise and responsibilities include budgeting, project details, quantity takeoffs, estimating, supply sourcing, project scheduling, and subcontractor and vendor communications.
Wayne Armstrong – Superintendent:
Wayne Armstrong has 42 years of construction and project management experience along with an Associate degree in
Computer Programming from Metropolitan Junior College. Wayne began his 18 years of residential construction
experience as a laborer and worked his way up to lead carpenter and superintendent. During this time he managed
everything from ground breaking to move in and constructed homes ranging from $80,000 to $1.3 million. Wayne also
has 23 years in commercial construction of which 22 of those years has been with M.A.C Corp. While with M.A.C. Corp
his roles have included Project Manager, Estimator, and Superintendent.
Wayne is a United States Army veteran and served from 1969 to 1971.
71
References:
MR. DAVE ACHTEN
- CARTER ENERGY 6000 METCALF, SUITE 200
OVERLAND PARK, KS 66202
913 - 643 - 2300
913 - 709 - 8684
C-STORES & OVER 65 OTHER PROJECTS
THROUGHOUT KANSAS, MISSOURI, OKLAHOMA,
TEXAS, ARKANSAS, MISSISSIPPI, & LOUISIANA.
PROJECTS RANGED FROM $50,000 - $600,000
AND TOTALED MULTIPLE MILLIONS.
MR. MIKE GIBBS
- AIRGAS 253 N. SANTA FE
SALINA, KS 67401
785 - 817 - 7024
800 - 889 - 9135
VARIOUS C-STORE PROJECTS THROUGHOUT
MISSOURI, KANSAS, & COLORADO. PROJECTS
RANGED FROM $850,000 - $3,000,000 AND
TOTALED MULTIPLE MILLIONS.
MR. MARK ABELN
- ABELN & ASSOCIATES 11827 W. 112 STREET, SUITE 102
OVERLAND PARK, KS 66210
913 - 345 - 8833
CONSTRUCTION OF MULTIPLE FAZOLI’S ITALIAN
RESTAURANTS IN OKLAHOMA AND A VALVOLINE
INSTANT OIL CHANGE IN MISSOURI.
72
Sub-Contractors:
Gary Colburn
EEI Electrical Enterprises
414 W Wilson St
Ottawa, KS
(785) 242-7971
Tim Wilson
Erect a Tube, Inc.
701 W. Park Street
Harvard, IL 66033-0100
(815) 943-4091 x213
Joe Lampen
Lampen Engineering, Inc.
1118 West Main Street
Blue Springs, MO 64015
(816) 220-0246
Mike Curran
All American Contracting, LLC
P.O. Box 218
Blue Springs, MO 64013
816-215-7747
73
SECTION 3: PROPOSAL FORM
PRICED PROPOSAL FOR:
THE CITY OF ATCHISON, KANSAS
AMELIA EARHART AIRPORT T-HANGAR REPLACEMENT
BID TO:
The Mayor and City Commission
Atchison, Kansas
1. The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an
agreement with Owner in the form included in the Contract Documents to perform and
furnish all Work as specified or indicated in the Contract Documents for the Contract
Price and within the Contract Time indicated in this Bid and in accordance with the
other terms and conditions of the Contract Documents.
2. Bidder accepts all of the terms and conditions of the Invitation to Bid and Instructions to
Bidders, including without limitation those dealing with the disposition of Bid Security.
This Bid will remain subject to acceptance for sixty (60) days after the day of proposal
opening. Bidder will sign and submit the Agreement with the Bonds and other
documents required by the Project Manual within fifteen days after the date of Owner's
Notice of Award.
3. In submitting this Bid, Bidder represents, as more fully set forth in Agreement, that:
a. Bidder has examined copies of all the Bidding Documents and of the following
Addenda (receipt of all which is hereby acknowledged):
Date
Number
Date
Number
12-18-2014
_______________
#1
_______________
______________ ______________
_______________
_______________
______________ ______________
b. Bidder has familiarized itself with the nature and extent of the Contract Documents,
work, site, locality and all local conditions and Laws and Regulations that in any
manner may affect cost, progress, performance or furnishing of the Work.
c. Bidder has given Owner written notice of all conflicts, errors or discrepancies that it
has discovered in the Contract Documents and the written resolution thereof by Owner
is acceptable to Bidder.
d. This Bid is genuine and not made in the interest of or on behalf of any undisclosed
3-1
74
person, firm or corporation and is not submitted in conformity with any agreement or
rules of any group, association, organization or corporation; Bidder has not directly or
indirectly induced or solicited any other Bidder to submit a false or sham Bid; Bidder
has not solicited or induced any person, firm or corporation to refrain from bidding; and
Bidder has not sought by collusion to obtain for itself any advantage over any other
Bidder or over Owner.
4. BASE BID: 8 Unit T-hangar with Bifold Doors $ 472,233.86
.
Four-Hundred & Seventy-Two-Thousand, Two-Hundred & Thirty-Three & 86/100
(WRITTEN DOLLAR AMOUNT FOR BASE BID)
5. ALTERNATE BIDS: The bidder will complete improvement work for the following unit
prices:
This shall include all costs to complete this work.
Alternate A: 8 Unit T-hangar with Sliding Doors $ 467,193.48
.
Four-Hundred & Sixty-Seven-Thousand, One-Hundred & Ninety-Three & 48/100
(WRITTEN DOLLAR AMOUNT FOR ALTERNATE “A”)
Alternate B: 6 Unit T-hangar with Bifold Doors $ 389,982.44
.
Three-Hundred & Eighty-Nine-Thousand, Nine-Hundred & Eighty-Two & 44/100
(WRITTEN DOLLAR AMOUNT FOR ALTERNATE “B”)
Alternate C: 6 Unit T-hangar with Sliding Doors $ 388,169.74
.
Three-Hundred & Eighty-Eight-Thousand, One-Hundred & Sixty-Nine & 74/100
(WRITTEN DOLLAR AMOUNT FOR ALTERNATE “C”)
6. Bidder agrees that the work will be substantially complete within one hundred twenty
(120) calendar days after the date when the contract time commences to run. Bidder
agrees that the work and demobilization will be completed and ready for final payment
within one hundred fifty (150) calendar days after the date when the Contract Time
commences to run.
Bidder accepts the provisions of the Agreement as to liquidated damages in the event
of failure to complete the Work on time. Bidder accepts the provisions of Article 3,
Contract Time, of the Standard Form of Agreement.
7. The following documents are attached to and made a condition of this Bid:
3-2
75
76
77
78
79
City of Atchison, Kansas
T-Hangar Replacement Scoring Sheet
Reviewed By:
Submittal Review and Scoring of Contractor __________________
Item #
1
Completed Score (0 - 10)
Yes
No
2
Yes
No
3
Yes
No
4
Yes
No
5
Yes
No
6
Yes
No
7
Yes
No
8
Yes
No
9
Yes
No
10
Yes
No
11
Yes
No
12
Yes
No
80
Score
P:\2014\14G39\000\Planning\Working RFPP\Atchison RFPP Review Sheets.xlsx
Comments
1/22/2015
81
Commission Action Report Title: Airport Capital Improvement Program Submissions to FAA Proposed Agenda Date: February 2, 2015 Presented by: Justin Pregont, Director of Public Works & Utilities BACKGROUND: 
Annually, the City of Atchison is required to submit an updated 5‐year Airport Capital Improvement Plan (ACIP) to the Federal Aviation Administration (FAA) for inclusion in the National Plan of Integrated Airport Systems (NPIAS). Submission of the ACIP is the first step in acquiring FAA funding for the projects. 
The City has until February 16, 2015 to submit projects for inclusion in NPIAS. The Airport Advisory Board has reviewed the proposed ACIP and recommends approval. FINANCIAL CONSIDERATIONS: 
If ACIP projects are approved and accepted by the FAA, they are funded at 90% federal funds and 10% city funds. The City Commission will still have full review and authority of contracts for engineering and construction as each project is developed. LEGAL CONSIDERATIONS: 
None. POLICY CONSIDERATION: 
This will help the City to budget for the Airport CIP in its Capital Improvement Program. The proposed projects will be discussed and analyzed during the 2016 budget process. RECOMMENDED ACTION: 
Authorize the City Manager to sign ACIP submissions to FAA. 82
Airport
K59
FAA Identifier
FEDERAL AIRPORT IMPROVEMENT PROGRAM (AIP)
PRE-APPLICATION FFY 2016
CHECKLIST
Please attach the following documents with your application:
Sponsor Identification Sheet for the Airport
CIP Data Sheet (one for each project listed in the first 3 years of the CIP) and detailed cost
estimate for each data sheet.
5-year Capital Improvement Program (CIP)
Long Range Needs Assessment
Verification of an updated ALP (when applying for new construction of buildings or airfield
expansion)
Verification of completed environmental processing in accordance with NEPA (either an
Environmental Assessment FONSI date or a Categorical Exclusion acceptance).
Verification of completed land acquisition or signed purchase agreement.
Verification of pavement maintenance program (when applying for pavement preservation or
reconstruction)
If requesting Federal assistance for snow removal equipment, please include an inventory of the
existing equipment and calculations based on Chapters 4 & 5 of the Airport Winter Safety and
Operations, Advisory Circular (AC) 150/5200-30 and the Airport Snow and Ice Control Equipment,
AC 150/5220-20 showing the minimum equipment needed, along with the ACIP Data Sheet.
Include a copy of a completed FAA Snow Plow Design Spreadsheet (available here:
http://www.faa.gov/airports/central/airports_resources/media/sre.xls).
If requesting Federal assistance for general aviation apron expansion, include a copy of a
completed GA Apron Design spreadsheet (available here:
http://www.faa.gov/airports/central/airports_resources/media/apron_area.xls).
If requesting pavement reconstruction, submit an engineering report showing the need for
the reconstruction as part of the CIP justification.
For revenue-producing facilities (i.e., fueling facilities and hangars), please submit:
1) a statement that airside development needs are met or include a financial plan to
fund airside needs over the next 3 years;
2) a statement that all runway approach surfaces are clear of obstructions (the FAA
Airport 5010 should show at least a 20:1 clear approach), and;
3) justification for the project.
SAM (formerly CCR) Registration is up-to-date.
Please email application and supporting documents to jeff.deitering@faa.gov
Hardcopies may be snailmailed to
FAA Airports Division, ACE-611D
Attn: Jeffrey D. Deitering, P.E.
901 Locust, Room 364
Kansas City, MO 64106
83
FEDERAL AIRPORT IMPROVEMENT PROGRAM (AIP)
PRE-APPLICATION FFY 2016
AIRPORT SPONSOR IDENTIFICATION
Airport Name:
Airport Sponsor Name:
Contact Person:
City of Atchison, Kansas
Title: City Engineer
David Mahoney
Complete Mailing Address:
515 Kansas Ave.
Atchison
KS
66002
State
ZIP Code
City
E-mail Address:
Daytime Phone: 913-367-5560
FAX Number: 913-367-5531
davidm@cityofatchison.com
U.S. Congressional District Number:
Tax Identification Number:
Two
48-6025033
Dun and Bradstreet Number (DUNS):
00-384-6235
You MUST have a current System for Award Management (SAM) registration to receive a grant
Register at https://www.sam.gov
Please email application and supporting documents to jeff.deitering@faa.gov
Hardcopies may be snailmailed to
FAA Airports Division, ACE-611D
Attn: Jeffrey D. Deitering, P.E.
901 Locust, Room 364
Kansas City, MO 64106
84
FIVE-YEAR AIRPORT
CAPITAL IMPROVEMENT PROGRAM
(CIP)
Airport Name:
Prepared By:
Lochner
Date Prepared:
Telephone: 913-367-5560
Date Approved:
January 29, 2015
Project Description
Funding
Source
FY 2016
FY 2017
FY 2018
FY 2019
FY 2020
Future Runway 9-27 Phase I -- Land
Federal
State
Local
Total
$ 450,000
$
$ 50,000
$ 500,000
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
Future Runway 9-27 Phase II -- Design
and Aeronautical Survey
Federal
State
Local
Total
$
$
$
$
$ 360,000
$
$ 40,000
$ 400,000
$
$
$
$
$
$
$
$
$
$
$
$
Reconstruct Partial Parallel Taxiway
Federal
State
Local
Total
$
$
$
$
$
$
$
$
$ 756,000
$
$ 84,000
$ 840,000
$
$
$
$
$
$
$
$
Future Runway 9-27 Phase III -- Grading
Federal
State
Local
Total
$
$
$
$
$
$
$
$
$ 1,080,000
$
$ 120,000
$ 1,200,000
$
$
$
$
$
$
$
$
Future Runway 9-27 Phase IV -- Paving
& MIRL System
Federal
State
Local
Total
$
$
$
$
$
$
$
$
$
$
$
$
$ 2,700,000
$
$ 300,000
$ 3,000,000
$
$
$
$
Federal
State
Local
Total
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
85
86
AMELIA EARHART MEMORIAL AIRPORT
ATCHISON, KANSAS
ENGINEERS OPINION OF PROBABLE CONSTRUCTION COST
January 29, 2015
Land Acquisitions' for Future Runway 9-27
J:\AEP\AIRPORT ENGINEERS\FORMS\ACIP\Kansas\Atchison\FY 2016\[ACIP Estimates.xls]Parallel
ITEM
NO. ITEM DESCRIPTION
1
2
3
Fee Simple
Avigation Easments
Land Acquisition Services
UNIT
QUANTITY
Acre
Acre
L.S.
150
30
1
UNIT
COST
$
$
$
2,500.00
1,000.00
95,000.00
LOCAL
FAA
COST (10%) COST (90%)
TOTAL
$37,500.00 $337,500.00
$3,000.00
$27,000.00
$9,500.00
$85,500.00
$375,000.00
$30,000.00
$95,000.00
TOTAL PROJECT COSTS $
50,000
$
450,000
$
500,000
TOTAL PROJECT COSTS ROUNDED $
50,000
$
450,000
$
500,000
87
88
89
AMELIA EARHART MEMORIAL AIRPORT
ATCHISON, KANSAS
ENGINEERS OPINION OF PROBABLE CONSTRUCTION COST
January 29, 2015
Reconstruct Partial Parallel Taxiway
J:\AEP\AIRPORT ENGINEERS\FORMS\ACIP\Kansas\Atchison\FY 2016\[ACIP Estimates.xls]Parallel
ITEM
NO. ITEM DESCRIPTION
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
Mobilization
Temporary Marking, Lighting and Barricades
Concrete Pavement Removal
Asphalt Pavement Removal (Stockpile for
Recycle)
Pavement Marking Removal
Saw Cut
Removal of Lighting System
Removal of Existing Airport Structures
Abandon Tie-Down Anchors
Unclassified Excavation
Borrow Excavation (Obtained off Site)
Erosion Control Barrier (Straw Bales)
Erosion Control Barrier (Silt Fence)
Permanent Transition Mat
9" Fly Ash Treated Subgrade
Fly Ash
4" Recycled Aggregate Subbase Course
6" P.C.C. Pavement
Reflectorized Pavement Marking
Non-Reflectorized Pavement Marking
Temporary Non-Reflectorized Pavement Marking
18" RCP
18" RCP End Section
Seeding
Mulching A
Underground Cable (1-2/c, #8, Type UF Cable
with Ground)
Bare Counterpoise W ire (#6 AWG) Installed in
Same Trench as Conductors
Bare Counterpoise W ire (#6 AWG) Installed in
Separate Trench
Cable Trenching
2-4" PVC, Schedule 40, Concrete Encased
Electrical Duct
Junction Box
L.I.T.L. Stake Mounted (Blue Lens)
Tie-Down Anchors (Anchor Rods)
Tie-Down Anchors Retrofit (Mooring Eye)
UNIT
COST
LOCAL
FAA
COST (10%) COST (90%)
UNIT
QUANTITY
L.S.
L.S.
S.Y.
S.Y.
1
1
200
9,300
$
$
$
$
50,000.00
6,000.00
6.00
4.00
S.F.
L.F.
L.S.
L.S.
Each
C.Y.
C.Y.
L.F.
L.F.
S.Y.
S.Y.
Tons
S.Y.
S.Y.
S.F.
S.F.
S.F.
L.F.
Each
Acre
cre
L.F.
1,850
450
1
1
9
5,400
1,300
140
120
4
9,300
500
9,300
8,750
4,900
6,300
4,850
100
2
6
6
1,300
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
1.50
5.00
300.00
500.00
100.00
6.00
10.00
10.00
3.00
30.00
4.00
50.00
5.00
45.00
3.00
1.50
1.50
40.00
500.00
800.00
800.00
2.00
L.F.
200
$
2.00
$40.00
$360.00
$400.00
L.F.
600
$
2.00
$120.00
$1,080.00
$1,200.00
L.F.
L.F.
900
175
$
$
2.00
40.00
$180.00
$700.00
$1,620.00
$6,300.00
$1,800.00
$7,000.00
Each
Each
Each
Each
1
10
6
6
$
$
$
$
900.00
300.00
200.00
500.00
$90.00
$300.00
$120.00
$300.00
$810.00
$2,700.00
$1,080.00
$2,700.00
$900.00
$3,000.00
$1,200.00
$3,000.00
$717,980.00
$5,000.00
$600.00
$120.00
$3,720.00
TOTAL
$45,000.00
$5,400.00
$1,080.00
$33,480.00
$50,000.00
$6,000.00
$1,200.00
$37,200.00
$277.50
$2,497.50
$225.00
$2,025.00
$30.00
$270.00
$50.00
$450.00
$90.00
$810.00
$3,240.00
$29,160.00
$1,300.00
$11,700.00
$140.00
$1,260.00
$36.00
$324.00
$12.00
$108.00
$3,720.00
$33,480.00
$2,500.00
$22,500.00
$4,650.00
$41,850.00
$39,375.00 $354,375.00
$1,470.00
$13,230.00
$945.00
$8,505.00
$727.50
$6,547.50
$400.00
$3,600.00
$100.00
$900.00
$480.00
$4,320.00
$480.00
$4,320.00
$260.00
$2,340.00
$2,775.00
$2,250.00
$300.00
$500.00
$900.00
$32,400.00
$13,000.00
$1,400.00
$360.00
$120.00
$37,200.00
$25,000.00
$46,500.00
$393,750.00
$14,700.00
$9,450.00
$7,275.00
$4,000.00
$1,000.00
$4,800.00
$4,800.00
$2,600.00
Total Construction Cost $
68,628
$
617,652
Construction Services $
6,000
$
114,000
$
120,000
TOTAL PROJECT COSTS $
74,628
$
731,652
$
837,980
TOTAL PROJECT COSTS ROUNDED $
84,000
$
756,000
$
840,000
90
91
92
AIRPORT LONG RANGE NEEDS ASSESSMENT
FFY 2021 – FFY 2025
Airport Name:
Description of Project
(include estimated Fiscal Year)
Funding
Source
Total
Estimated Cost
Construct T-Hangar (FY-21)
Federal: 90%
State:
Local: 10%
Total: 100%
$ 225,000
$
$ 25,000
$ 250,000
Construct Taxilanes (FY-23)
Federal: 90%
State:
Local: 10%
Total: 100%
$ 315,000
$
$ 35,000
$ 350,000
Aquire Snow Removal Equipment (FY-24)
Federal: 90%
State:
Local: 10%
Total: 100%
$ 121,500
$
$ 13,500
$ 135,000
Reconstruct Runway 16-34 (FY-25)
Federal: 90%
State:
Local: 10%
Total: 100%
$ 1,989,793
$
$ 221,088
$ 2,210,881
Federal:
State:
Local:
Total:
$
$
$
$
Federal:
State:
Local:
Total:
$
$
$
$
93
Commission Action Report Title: Water Treatment Plant Filter Improvements Design Contract Proposed Agenda Date: February 2, 2015 Presented by: Justin Pregont, Director of Public Works & Utilities BACKGROUND: 





The water treatment plant (WTP) has had difficulty treating Missouri River water, achieving adequate TOC reduction, and maintaining compliance with TTHMs. The operations staff has done an excellent job keeping the potable water close to TOC and disinfection byproducts (DBP) compliance, but meeting required levels has been difficult with the City’s existing facilities. A study conducted in May 2012 to determine the changes required to achieve regulatory compliance and maintain it into the future was of fairly limited scope. The study included bench scale testing to determine which existing water treatment processes required updates to achieve adequate TOC reduction, reduce disinfection byproducts, and achieve regulatory compliance. Based on the results of this bench scale study, the Commission approved the following improvements currently under construction at the WTP: o Use of ozone and associated facilities for pre‐treatment and primary disinfection; o Chemical and mixing changes for process improvements; o Electrical improvements including a new electrical room; o SCADA improvements; o Construction of a 2.0 MG tank and pumps station improvements. Ozone is the key improvement and is required for regulatory compliance. Ozone generates assimilable organic carbon (AOC) levels about 10 times higher than traditional treatment which, if not treated, becomes a food source for organisms in the distribution system creating issues with the finished water. The only way to remove AOC is through operation of the filters in a biological mode. Since a filter evaluation was not included in the original bench scale study and the design was fast‐
tracked to achieve regulatory compliance, the filter evaluation was completed at a later date as part of the current construction project’s design process. The results of the filter evaluation were positive, although the existing filter caps were determined to be unsuitable for operation of the filters in biological mode. The study uncovered the valuable opportunity to merely replace the filters and reuse the underdrains, which are the costly part of the filter system. The study concludes that the filter project requires the following improvements: 1. Remove and reuse the existing media; 2. Add air scour systems including a blower, air piping and associated electrical and controls to properly clean the filters (current backwash rates are inadequate); and 3. Replace the beaded media retention caps to allow biological operation of the filters and AOC removal. 94

Operation of biologically active filters will allow the plant to remove TOC as well as the AOC generated by ozone use. Removal of AOC in the filters will protect downstream clearwells and distribution piping from excessive biological growth and activity. FINANCIAL CONSIDERATIONS: 
Burns and McDonnell produced a preliminary engineering estimate for this project of $760,000, which includes their design and administration expenses. The project is eligible for a State Revolving Fund (SRF) loan, although it is not eligible for principal forgiveness.  If the filter study had revealed the need to replace the underdrains in addition to the filter media, the project would be estimated at an additional $1.0 million in costs and 3 to 4 months of additional time for construction.  The proposed design contract with Burns & McDonnell is for $129,952. LEGAL CONSIDERATIONS: 
Staff is following all of the necessary steps to make this project eligible for a State Revolving Fund (SRF) loan.  The underlying purpose of all of the WTP improvement projects is to achieving compliance regulated levels of TOC. POLICY CONSIDERATIONS: 
This project will help ensure the success of the Ozone treatment process project and compliance with water quality regulations. It will also drastically lengthen the useful life of the carbon that is utilized in the WTP filters, saving on future capital project costs. RECOMMENDED ACTION: 
Approve a design contract for the filter improvements at the Water Treatment Plant with Burns & McDonnell in the amount of $129,952. 95
96
97
98

City Commission Agenda Packet February 2, 2015

Transcription

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