Advance Notice TSR 2014-ECopy (to be finalised)

ADVANCE NOTICE
The Tall Ships Races 2014
Organised by Sail Training International
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ADVANCE NOTICE
SAIL TRAINING INTERNATIONAL
THE TALL SHIPS RACES 2014
(3 JULY to 5 AUGUST)
This Advance Notice is to provide owners, vessel operators and Masters/Captains with information about the
plans made so far for The Tall Ships Races 2014 and associated events. Further information is available at
www.tallshipsraces.com and will be issued by Sail Training International in the “Arrival Arrangements”
document, which will be posted on the website approximately six weeks before the start of the Race Series.
The following files are to be downloaded from the Captains’ Page on our website at
www.sailtraininginternational.org/vessels/captains-page
1.
2.
3.
4.
5.
The current edition of the Racing & Sailing Rules
Crew List Form (EXCEL spreadsheet)
Vessel Life Saving Appliance Check List
Sail Training International Memorandum on Safety
Race Captains’ Documentation Paper Trail
Owners and Captains/Masters MUST download and read these documents to help them prepare for this year’s
Races.
GENERAL INQUIRIES
If you have any queries, or need further information, please contact: Amanda Goodden
Race Directorate Administrator
Sail Training International
Charles House
Gosport Marina
Mumby Road
Gosport
Hampshire, PO12 1AH, UK
Tel:
+ 44 (0) 23 9258 6367
Fax:
+ 44 (0) 23 9258 4661
E-mail: amanda.goodden@sailtraininginternational.org
RACING & SAILING RULES – CURRENT EDITION
The current version of the Racing & Sailing Rules and Special Regulations is available to download from the
Captains’ Page on our website: www.sailtraininginternational.org/vessels/captains-page
Race One (Harlingen to Fredrikstad) and Race Two (Bergen to Esbjerg) are designated as Category 1 in accordance
with Rule 2.02 of the Racing and Sailing Rules. Please note that there are parts of the following safety equipment
Rules that are specific to Category 1:
3.07.2 Marine Radio
4.01.3 Liferafts
4.06.1 Pyrotechnic Signals
4.19
EPIRBs
Participants are urged to make sure they study and use the Current Edition of the Racing & Sailing Rules and
Special Regulations.
SAIL TRAINING INTERNATIONAL RULE OF RATING AND RACE PRIZES
Each registered vessel will be issued with a Rating Certificate which will be calculated by Sail Training International’s
unique Rule of Rating that ensures that all vessels will be able to race equally on corrected time. All new vessels to
Tall Ships Races will be provided with a Measurement Form which will need to be completed in advance.
Trophies will be awarded for first, second and third places per class on corrected time, and for first on elapsed time
(line honours) and overall on corrected time for each race leg. There will be many other special prizes for
competing vessels, including for the best crew in the crew parade. Vessels from all classes competing in all race legs
will be eligible for the overall race series prizes.
The principal award will be the Tall Ships Races 2014 Friendship Trophy which will be awarded to the vessel which,
in the opinion of the competing captains and crews, has contributed the most to international understanding and
friendship.
RACE POSITION REPORTING AND MARINE COMMUNICATIONS EQUIPMENT
For safety reasons, and to help the interest of the young crews during a race, Sail Training International organises a
twice-daily radio schedule. Vessels’ positions are passed over the radio and logged by the communications vessel.
The corrected placings are then re-broadcast so that they may be plotted for all on board to see. Results and charts
showing the fleet’s positions are also posted onto the race websites at www.tallshipsraces.com.
Full Sailing and Communications Instructions are to be collected by Captains/Masters on arrival from the Sail
Training International Mobile Office in Harlingen for Race 1 and Bergen for Race 2.
Radio schedules will be conducted on MF and VHF. The MF frequency used will be 4146 KHz. The VHF frequency
used will normally be channel 72. Any change to these frequencies will be notified in due course. Race starts are
normally conducted on VHF channel 72. Please note that a VHF radio and type approved 406 MHZ EPIRB are
compulsory for these races.
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SATELLITE TRANSPONDERS
Sail Training International will again provide participants with a ‘YellowBrick’ satellite transponder for The Tall
Ships Races 2014. There will be no charge to the participating vessels but the ‘YellowBrick’ transponder will be
the responsibility of the Captain/Master until they return it to Sail Training International at the end of the last
race that they participate in. Captains/Masters will need to sign to this effect.
We hope that everyone will appreciate the significant benefits that this scheme brings to vessel operators and
their sponsors, as well to the crews and their family and friends ashore who wish to follow their vessel’s
progress.
For more information about the ‘Yellowbrick’ satellite transponder, please go to:
www.yellowbrick-tracking.com. Additional information about fitting these units etc. will be posted on the
Captains’ Page on www.sailtraininginternational.org/vessels/captains-page
CREW CHANGES
Vessel operators and captains/masters are reminded that the social programmes in each of the four ports are
designed to a similar pattern [see “Draft Port Programmes” below]. The main crew activities - sports, prize giving
and crew party – are usually held on the second day of the official port dates.
In order to allow a vessel’s trainee crew to gain maximum benefit from the social programme and, in particular, to
take part in the prize giving and crew party which follows it, it is strongly recommended that crew changes are
conducted on the third day of the official port dates.
Many vessels do this already and crew changes often take place in the very early hours of day three. Our
experience is that trainees who have to leave their vessel before the prize giving and crew party feel they are being
deprived of an important part of the whole “experience” and would much prefer to have the chance to stay for
those events, even if it means having to travel late at night or early in the morning. For 2014, the recommended
crew change dates are:
Harlingen: 5 July; Fredrikstad: 14 July; Bergen: 26 July; Esbjerg: 4 August.
CRUISE-IN-COMPANY: FREDRIKSTAD TO BERGEN 15 - 24 JULY
A Cruise-in-Company is planned between Fredrikstad and Bergen, giving ships the chance to visit some guest
harbours between the two ports. These guest harbours are busy working to welcome the fleet with the best they
have to offer. The Cruise-in-Company brochure can be found at the Captains’ Page on our website:
www.sailtraininginternational.org/vessels/captains-page
VESSEL LIFE SAVING APPLIANCES INSPECTIONS
All vessels will be required to conform to the Sail Training International Special Regulations in the Racing & Sailing
Rules and Special Regulations, Current Edition. The Vessel Life Saving Appliances Report form can be viewed and
downloaded from the Captains’ Page on www.sailtraininginternational.org/vessels/captains-page. The Vessel Life
Saving Appliances Report form MUST be completed prior to each race and signed by the captain/master and
presented to the STI Mobile Office within 12 hours of the official start of the event (see draft port programmes).
Sail Training International will endeavour to inspect all non state-owned vessels before the Race start.
VISAS
Visa Requirements for The Netherlands, Norway and Denmark
Individual race entrants are responsible for ascertaining what visas or other documents will be required by their
ship’s company when arriving in The Netherlands, Norway and Denmark, and to obtain such visas themselves.
Captains/Masters should note that ships or crew originating from any EU and Schengen countriesNote1 do not need
visas to visit any of this year’s ports. However, they are advised to check that individual crew members conform to
this requirement. Lists of countries whose citizens do require visas can be obtained from any of the host ports.
Note 1: The Schengen countries are: Austria, Belgium, Czech Republic, Denmark, Estonia, Finland, France, Germany,
Greece, Hungary, Iceland, Italy, Latvia, Lithuania, Luxembourg, Malta, The Netherlands, Norway, Poland, Portugal,
Slovakia, Slovenia, Spain, Sweden and Switzerland. All these countries except Norway and Iceland are European
Union members.
Please be aware that Russian ships will have to contact the relevant countries’ consulates since they will need visas
for entering the Schengen area.
DIPLOMATIC CLEARANCE – Military Vessels
Military vessels taking part in the Races will need diplomatic clearance to enter foreign territorial waters.
Captains/Masters of military vessels are reminded to make sure that the period of time they have applied for takes
into account the possibility of their vessel finishing the Race early and arriving in port outside the published official
port dates. They are also advised to ensure that they have clearance for the Cruise-in-Company area of sailing and
intended visit ports.
CLASS A
SHIP OPENING TIMES TO THE PUBLIC
The Tall Ships Races usually attract hundreds of thousands of visitors during the festivities in the host ports, and
there is often huge interest in visiting ships. It is therefore greatly appreciated if ships would open their decks to
the public.
Whilst it remains at the discretion of the Captain/Master to decide ship opening times, ports have suggested that
the following times would be appropriate for ships to be opened to the public:
Harlingen
Fredrikstad
Bergen
Esbjerg
Times between 1000 and 2100
Times between 1000 and 2100
Times between 1000 and 2100
Times between 1000 and 2100
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DRAFT PORT PROGRAMMES
HARLINGEN
-
3 July to 6 July
(Local Times)
Thursday 3 July
1000-2300
1200
1930
Event Area Open
Deadline for participating vessels to be in port
Opening Ceremony
Captains’ Dinner & Reception
1000-1500
1700
1900-2300
Crew Sports Activities
Crew Parade and Prize Giving
Crew Party
1500-1600
Captains’ Briefing
1400
Official Start of Fleet Undocking
1600
Start of Parade of Sail
1400
Start of Race 1 to Fredrikstad (54°14’N 004°35’E)
Friday 4 July
Saturday 5 July
Sunday 6 July
Monday 7 July
FREDRIKSTAD
12 July to 15 July
(Local Times)
Saturday 12 July
1200
1200
1700 – 1745
1930
Deadline for participating vessels to be in port
City sightseeings for crews
Official opening ceremony
Captains’ Dinner
1600
1900 – 0000
Crew Parade & Race Prize Giving
Crew Party
1500-1600
2300
Captains’ Briefing
Musical Fireworks
1200
1400
Official start of Fleet Undocking
Parade of Sail
Sunday 13 July
Monday 14 July
Tuesday 15 July
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BERGEN
-
24 July to 27 July
(Local Times)
Wednesday 23 July
1700 – 2200
Cultural program for crew arriving early
1000 – 2200
1200
1800
Crew Center open
Deadline for participating vessels to be in port
Opening ceremony for the Tall Ships Races 2014 Bergen, including Daily
Shanty from SS Statsraad Lehmkuhl
Cultural program from 2 stages
Captains’ Dinner and reception at Haakonshallen
Thursday 24 July
1200 – 2200
1900
Friday 25 July
1000 – 2200
1000 – 1400
1200 – 2200
1600
1630
1800
1900
Crew Center open
Crew activities: Sport/cultural program for participating crew
Cultural program from 2 stages
Crew parade
Prize giving ceremony
Daily Shanty from SS Statsraad Lehmkuhl including name giving ceremony
for a modern supply ship
Crew Party
1000 – 2200
1000 – 1100
1200 – 2100
1500 – 1600
1800 – 1815
2100 – 2300
Crew Center open
Ecumenical morning service on board SS Statsraad Lehmkuhl
Cultural program from 2 stages
Captains’ Briefing
Daily shanty from SS Statsraad Lehmkuhl
Closing Ceremony with fireworks
1000
1400
Official Start of Fleet Undocking
Parade of Sail
1000
Start of Race 2 to Esbjerg (60°44’N 004°31’E)
Saturday 26 July
Sunday 27 July
Monday 28 July
ESBJERG
-
2 to 5 August
(Local Times)
Saturday 2 August
1200
1400 – 1800
1800 – 1900
1900
Deadline for participating vessels to be in port
Crew Activities
Opening Ceremony
Captains’ Dinner
1400 – 1500
1500 – 1600
1900 – 2300
Crew Parade
Race Prize Giving
Crew Party
1500 – 1600
1600 – 1700
1800 – 2000
2300 – 0000
Captains’ Briefing
End of Race Series Captains’ Wash-up
Afterguard Party
Fireworks
Sunday 3 August
Monday 4 August
Tuesday 5 August
TBC
1300
Official Start of Fleet Undocking
Parade of Sail
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DRAFT COURSES
NOTE
The courses given below are provisional and may be changed. Confirmation of the courses to be sailed will be given
during the Captains’ Briefing in each race start port. Confirmation of the courses is also published in the SAILING &
COMMUNICATIONS INSTRUCTIONS which Captains/Masters collect from the Sail Training International Mobile
Office in Harlingen for Race 1 and Bergen for Race 2.
(Please note that the Race Committee reserve the right to change these race courses)
Race 1: Harlingen (3 – 6 July) to Fredrikstad (12 – 15 July)
FLEET DEPARTS HARLINGEN SUNDAY 6 JULY
RACE 1 STARTS AT 1500 (local) HRS MONDAY 7 JULY
Approximate distance from Harlingen to start area: 74 nautical miles
Race Start Monday 07 July
54°14’N
004°35’E
WP 1
57°15’N
007°55’E
Leave to STARBOARD
Finish Fredrikstad
58°58’N
010°09’E
160°T from Svenner Lt
Race 2: Bergen (24 – 27 July) to Esbjerg (2 – 5 August)
FLEET DEPARTS BERGEN SUNDAY 27 JULY
RACE 2 STARTS AT 1000 (local) HRS MONDAY 28 JULY
Approximate distance from Bergen to start area: 37 nautical miles
Race Start Monday 28 July
60°44’N
004°31’E
WP1
59°18’N
004°52’E
Leave to PORT
WP2
55°34’N
007°26’E
Leave to PORT
Finish Line (approx.)
55°26.3’N
007°50’E
230°T from South Cardinal buoy for 5 miles
SHIPS’ MAIL
The addresses below are the official addresses for any mail being sent during the Races either to a vessel or an
individual crew member on board. When addressing mail to anyone in the fleet it is imperative that the NAME OF
THE VESSEL is clearly given in the address.
HARLINGEN
Fleet’s last full day in port: Saturday 5 July
FREDRIKSTAD
Fleet’s last full day in port: Monday 14 July
Name of Individual
Name of Vessel
The Tall Ships Races Harlingen 2014
The Tall Ships Races Harlingen 2014
Stichting Harlingen Sail
Noorderhaven 109
8861 AM Harlingen
The Netherlands
Name of Individual
Name of Vessel
The Tall Ships Races Fredrikstad 2014
Servicetorget
Rådhuset
Nygaardsgaten 14/16
NO-1606 Fredrikstad
Norway
BERGEN
Fleet’s last full day in port: Saturday 26 July
ESBJERG
Fleet’s last full day in port: Monday 4 August
Name of Individual
Name of Vessel
The Tall Ships Races 2014 Bergen
Skur 7, Bradbenken 2
N5003 Bergen
Norway
Name of Individual
Name of Vessel
The Tall Ships Races Esbjerg 2014
Poste Restante
Esbjerg Posthus
Jernbanegade 1
DK – 6700 Esbjerg
Denmark
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CREW TRAVEL
HARLINGEN: Arrival/Transfer Information
Harlingen is located in the province of Friesland. From Amsterdam it is about one hour’s drive by car.
By Road
When arriving in The Netherlands by car, aim for
- Lemmer (A6), than Joure (A6), than Harlingen (A7) when traveling through the region of Flevoland
Amsterdam (A7), than The Afsluitdijk, which is a big embankment that divides the Wadden Sea and the Ijsselmeer .
When crossing The Afsluitdijk Harlingen is only 10 km away.
By Bus or Rail
Harlingen is easily reached by bus or train.
When traveling from Amsterdam (Schiphol), Rotterdam, Eindhoven or Groningen, there is a direct train connection to the
festival location.
Check www.ns.nl or www.9292ov.nl for your personal travel schedule. (English available)
From these cities there are bus travels services available as well.
By Air
Many different airlines fly to Schiphol (Amsterdam). Check websites in your country that compare different airlines for flying
with the best deal. Local Dutch websites:
www.klm.nl
www.vliegtickets.nl
www.skyskanner.nl
www.cheaptickets.nl
Rent a car in Schiphol (Amsterdam, 120 km drive from Harlingen)
It’s possible to rent a car at the airport of Amsterdam, Eindhoven or Groningen. Check the following websites:
www.rentalcars.com
www.sixt.nl/Schiphol
Taxis
In front of practically all the train stations cabs are waiting to take you all over the country.
Taxis are not that cheap, but for short distance (5 km) an approximate € 15,00 is charged.
By Sea
There are frequent StenaLine ferries from Harwich to the Hook of Holland. Harlingen is a two-hour drive from the Hook of
Holland.
HARLINGEN BERTHING PLAN
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FREDRIKSTAD: Arrival/Transfer Information
By Road
Fredrikstad is within easy reach of northern Europe and Scandinavia by car. Fredrikstad is situated 15 kms off the
E6 highway and is about 2,5 hours drive away from the Stenaline ferry terminal in Gothenburg and 1 hour away
from ferry terminals (Stenaline and DFDS) in Oslo.
By Rail
Train from/to Gothenburg takes about 3 hours and departs three times a day.
Oslo is about 1 hour away and departs 17 times a day.
NSB: www.nsb.no
By Air
There is easy access from/to 3 international airports.
Oslo Airport has many daily international flights, 2 hours away by bus or train.
www.osl.no
Moss Airport Rygge (also called Oslo Rygge) is 25 minutes north of Fredrikstad and has daily departures to
European airports, among them: Alicante, Barcelona, Berlin, Beziers, Brüssel, Dublin, Edinburgh, Frankfurt (Hahn),
Gdansk, Kaunas, London, Madrid, Malaga, Manchester, Milan, Riga, Roma, Tallinn, Toulon, Valencia, Vilnius, and
Warsawa
Rygge www.ryg.no
Sandefjord Airport Torp, two hours west of Fredrikstad (including a ferry crossing) has daily and weekly connections
to a large number of European destinations including Amsterdam, Bremen, Budapest, Krakow, and Liverpool.
www.torp.no
By Sea
Ferries via Gothenburg or Oslo
Stena Lines: www.stenaline.no
DFSD: www.dfdsseaways.no
FREDRIKSTAD BERTHING PLAN
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BERGEN: Arrival/Transfer Information
Bergen is situated on the west coast of Norway and is well served by excellent road, rail, bus and air transport links.
By Air
Bergen Airport, Flesland, is an international airport and is about 23 minutes’ drive from the City Centre. It is
possible to rent a car there, but there are also buses going to/from City Centre leaving every 15 minutes between
0600 and 2000, and every 30 minutes after 2000. Until 0100 buses depart approx. 20 minutes after incoming
scheduled flights. Fares are 100 NOK for adults and 70 NOK for students/seniors one way. For timetables see
www.flybussen.no or www.flybussbergen.no.
By Road
Bergen is about 478 km from Oslo, the capital of Norway. There is a national bus service from Oslo to Bergen.
Please see Norway Bussekspress at www.nor-way.no. You can get to Oslo by bus from Sweden and Denmark.
Please see www.swebus.se, for more information. Oslo is about 6,5 hours drive from Bergen. The bus station in
Bergen is 10 minutes’ walk from the event site.
By Rail
The train station in Bergen is located 10 minutes’ walk from the event site and the train service is operated by NSB.
There is a long-distance route from Bergen to Oslo and it takes from 6,5 hours to 7,5 hours, depending on which
departure you choose. There are 4 departures every day. You can also get to Oslo by train from Sweden and
Denmark.
By Sea
There is a direct ferry route from Bergen to Hirtshals, Denmark. The week of the Tall Ships Races 2014 Bergen, the
ferry leaves Hirtshals every night at 2100. The travel is 16 h 15 m – 16 h 45 m depending on the day you would like
to travel. It leaves Bergen every day at 1445. For booking, see www.fjordline.com. The terminal for Fjord Line is
located 10 minutes’ walk from the City Centre.
In Bergen
In the City Centre you will find local buses, taxis and Bergen Light Rail if you would like to get around.
For more travel information, see www.visitbergen.com
BERGEN BERTHING PLAN
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ESBJERG: Arrival/Transfer Information
By Road
Esbjerg is within easy reach of northern Europe and Scandinavia by car. Esbjerg is situated on the E20 highway and
is only an hour’s drive from Germany.
By Rail
The train journey from/to Copenhagen takes about 3 hours.
Hamburg is about 5 hours away.
www.dsb.dk
By Air
There is easy access from/to 3 international airports.
Copenhagen Airport has many daily international flights and connections to the airports nearby.
www.cph.dk
There is a train connection from Copenhagen to Esbjerg every hour. www.dsb.dk
Aarhus Airport is 90 minutes north of Esbjerg and has daily departures to Copenhagen and daily and weekly
connections to Aalborg, London, Stockholm, Oslo, Gdansk, Manchester, Gothenburg and Barcelona.
www.aar.dk
There is a train connection from Aarhus to Esbjerg every hour. www.dsb.dk
Billund Airport, 60 minutes east of Esbjerg, has daily and weekly connections to a large number of European
destinations including Amsterdam, Düsseldorf, Barcelona, Edinburgh, Mallorca, Milano, Pisa, Venice, Malaga,
Budapest, Krakow, Alicante, Rome, Zadar, Istanbul, Brussels, Carcassonne, Frankfurt, London, Manchester, Munich,
Oslo, Paris, Stavanger and Stockholm.
www.billund-airport.dk
There are buses each hour between Billund and Esbjerg.
Esbjerg Airport, is 10 minutes from Esbjerg and has commercial flights to Aberdeen and Stavanger.
www.esbjerg-lufthavn.dk
By Sea
Ferries sail from and to Harwich.
DFDS: www.dfdsseaways.com
More info on transportation see http://www.visitesbjerg.dk/ln-int/esbjerg/transportation
ESBJERG BERTHING PLAN
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CAPTAINS’/MASTERS’ NOTES:
CAPTAINS’/MASTERS’ NOTES:
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