AN ORDINANCE APPROPRIATING MONEY OUT OF THE

NORTH SLOPE BOROUGH
ORDINANCE SERIAL NO. 89-3H (As Amended)
AN ORDINANCE APPROPRIATING MONEY OUT OF THE TREASURY
FOR FISCAL YEAR ENDING JUNE 30, 1990
BE IT ENACTED:
Sec. 1.
Classification. This ordinance is a non-code ordinance.
Sec. 2. Severability. If any provisions of this ordinance or any application
thereof to any person or circumstance is held invalid, the remainder of this ordinance
and the application to other persons or circumstances shall not be affected thereby.
Sec. 3.
Appropriation Summary. There is hereby appropriated from the
Treasury a total of $283,712,521 in Sections 4, 5, 6, and 7.
Sec. 4. Appropriation-Operating Expenditures. The following appropriations
are made for operating expenditures for the fiscal year beginning July 1, 1989 and
ending June 30, 1990.
Function
Administrative
Authority
Budgetary
Guideline
EDUCATION
SCHOOL BOARD
Education - TOTAL
Appropriation
Level
$30,612,000
01
Summary of Source of Funds
General Fund - Areawide
*State Foundation Program
State & Federal Aid
*Public Law 874 (Fed.) $3,000,000
Public Transportation
180,000
Federal Food Service
100,000
Subtotal
Charges for Services
$55,000
School Lunch Revenues
-0Athletic Gate Admissions
Student Fund Raising
165,000
"Teacher Hsg.-Rent Rev. 1,020,000
Miscellaneous Revenue
30,000
Subtotal
Federal Programs
Local Revenue Appropriated
Lapsed Funds - Reappropriated
Total
$7,300,000
$3,280,000
$1,270,000
-0-
18,762,000
-0-
$30,612,000
*Local Taxes Appropriated shall be reduced by increases in any item marked with an
asterisk. These items are a part of the required local support. The cigarette tax is
appropriated for debt service. Fund transfers not included are to Food Service and
for student activities which are, in fact, contributions from local taxes to those
activities.
Appropriation
Level
Code
Police
$5,222,408
37
Fire
$1,341,758
38
Search and Rescue
$2,016,553
39
$19$59,767
40
$620,988
44
$206,422
45
$58,698
46
$1,571,421
47
$25,044,415
50
Function
Budgetary
Guideline
Administrative
Authority
PUBLIC SAFETY
BOROUGH MAYOR
Source of Funds
$8,580,719
General Fund
MUNIClPAL SERVICES
BOROUGH MAYOR
Municipal Services - General Services
Source of Funds
$19$59,767
General Fund
GENERAL GOVERNMENT
ASSEMBLY
Assembly
Borough Clerk
Elections
Budgetary Reserve (NSMBC Sec. 3.20.280 (K))
Source of Funds
$2,457,529
General Fund - Local Taxes
BOROUGH MAYOR
Borough Mayor's Office $10,872,599
Administration &
Finance
9,114,695
Law Department
1,217,388
Planning &
Community Services
Source of Funds
$25,044,415
General Fund
2
Function
Budgetary
Guideline
Administrative
Authority
Appropriation
Level
WILDLIFE MANAGEMENT
BOROUGH MAYOR
Wildlife Management
Source of Funds
General Fund
$2,413,351
60
$15,483,359
70
$6,766,153
74
$2,413,351
HEALTH
BOROUGH MAYOR
Health & Social Services
Source of Funds
General Fund
HOUSING
$15,483,359
BOROUGH MAYOR
Housing Agency
Source of Funds
$6,766,153
General Fund
Sec. 5. Debt Service (a) The following appropriation is to be transferred to
the Debt Service fund to pay principal, interest, and bank service charges. The
Tobacco Tax receipts shall be first utilized for said payments prior to other General
Fund Sources.
Function
Budgetary
Guideline
Administrative
Authority
Debt Service
Appropriation
Level
$172,495,228
80
Appropriate from the following
Source of Funds
General Fund - Property Taxes
AS 29.45.080(c) Operating Unit
General Fund - Tobacco Tax Account
General Fund - Debt Service Acct 6/30/82
General Fund- Property Tax AS 29.45.100
$
50,000#
172,445,228
$172,445,228
#Reduce Property Tax upon Receipt.
(b) Any property taxes collected above the $1,500 limitation or under the
alternate formula per AS 29.45.080(c) are hereby appropriated from the General Fund
to the Debt Service Fund. This transfer shall be made and reflected in the June 30,
1990 Financial Statement.
3
Sec. 6. Appropriation - Emergency Debt Service Fund. (a) The following
appropriation is made from the General Fund to the Emergency Debt Service Reserve
Fund in accordance with NSBMC Sec. 3.12.010 J.
Budgetary
Guideline
Administrative
Authority
Function
Appropriation
Level
GENERAL GOVERNMENT
BOROUGH MAYOR
Emergency Debt Service Reserve
80
Source of Funds
General Fund
(b) The following appropriation is made from the General Fund to the
Permanent Fund created by NSMBC Sec. 3.12.010 K.
i:Q:
(c) The Annual Financial Report of FY 1989/90 shall reflect all transfers
directed by Ordinance 72-7-16.
(d) Unexpended balances of the General Fund as of June 30, 1989 will be
transferred per NSMBC Sec. 3.16.030 E as of June 30, 1990 and shall be reflected as
such in the Annual Financial Report of FY 1989/90. This procedure will be following
for FY 1990/91.
Sec. 7. Adjustment if Non-Local Revenues Vary from Estimates. If receipts
other than taxes exceed the estimates contained in the budget document presented by
the Borough Mayor, other than for State and Federal funded programs not containing
an asterisk, which in tum is based upon the budget presented by the School Board,
that amount of the appropriation which may be construed to be from property taxes
and other local sources shall be reduced by the amount of excess and lapsed into the
General Fund. Should any revenue source shown in the budget document as derived
from State or Federal sources not be received or be received in a lesser amount than
indicated, that portion of the appropriation based upon the revenue source shall be
reduced by the amount of the revenue shortfall.
Sec. 8. Other Receipts. Other receipts not estimated in the budget document
and not requiring Borough matching money shall be subject to review by the
Assembly and appropriated in a supplemental ordinance.
Sec. 9. Ordering Supplies Prior to Beginning of Fiscal Year. The School
Board may order, in advance of the school year for which required, necessary
supplies and equipment for schools and obligate funds required for those purchases
in advance of the fiscal year in which appropriated or authorized. Each document
shall contain a statement to the vendor to the effect:
"Order to be paid for from future appropriations; do not
deliver supplies or equipment earlier than July 1, 19_."
4
Sec. 10. Overexpenditures. NSB Charter Sec. 11.130 (a) provides that "no
payment may be made and no obligation incurred against the municipality except in
accordance with appropriations duly made." The penalties of NSBMC Sec. 3.16.020
and Charter Sec. 11.130 apply to a violation of this provision.
Sec. 11. Financial Reports. Monthly and Annual Financial Reports shall be
in accordance with Title 3, Revenue and Finance, of the North Slope Borough Code
(NSBC) with the expenditures and unexpended balance reflected on the level of
appropriation outlined in this ordinance and in full compliance with NSBMC Sec.
3.12.010.
Sec. 12. Due Date of Taxes. Title 3, Revenue and Finance, of the North
Slope Borough Code, sets forth the date when the taxes are due and payable which
was contained in the annual assessment date and scheduling resolution. The
property taxes are due on June 30, 1990.
Sec. 13. Effective Date. The effective date of this ordinance is upon adoption.
INTRODUCED:
ADOPTED:
January 18, 1990
February 6, 1990
IDENT OF THE ASSEMBLY
Date
ATTEST:
/[70
/}}0
Date
5
ORDINANCE CHANGES
89-3H (As Amended)
APPROPRIATIONS
Fire Fighting Equipment-State Grant
$ 36,300
$ 36,300
$803,010
$803,010
$ 8,940
$ 8,940
$151,105
$151,105
Municipal Services
BUECI Subsidy
Wildlife
Beluga Whale Project-State Grant
Health Department
Adolescent Group Home
Assembly Budgetary Reserve
($151,105) ($151,105)
Adolescent Group Home
$ 848,250
Total increase in appropriation
REVENUES
50-598 Fire Fighting Equip.-State Grant
50-304 Reserve for Operations
50-572 Beluga Whale Project-State Grant
36,300
803,010
8,940
$ 848,250
Total increase in revenue
6
NORTH SLOPE BOROUGH
FIRE DEPARTMENT
CHIEF THOMAS R. OPIE
P.O. Box 69
Barrow, Alaska 99723
Ph. (907) 852-34 73
TO:
North Slope Borough Assembly
THRU:
George N. Ahmaogak, Sr., Mayor
FROM
Thomas R. Opie,
DATE:
January 23, 1990
SUBJ:
Director~
BARROW VOLUNTEER FIRE DEPARTMENT GRANT APPROPRIATION
P lease, find attached an appropnatJOn request for Stat e grant funds for the Barrow
Volunteer Fire Department. These fund s are to be used for fire-fighting clothing
and equipment. New account codes (38-38-42-02-310 and 38-38-42-02-500) will be
established in order that grant funds are not mixed with operating budget funds.
Thank you in adva nce for your attention to this appropriation.
APPROPRIATI ON RE VI SION
JOURNAL VOUCIIER:
10
FUND: _ _
::a:=.:...---:":::::2!":.'JC~
.::.~t.~
-
Yffifl5'ERSONPrmNms
no
DATE : - ..-l?F.~?\IY _____ ___ J2~L--------~=-:APPROPRIATION
FUNCT ION: -- -- - - - - - - ACTI VITY: 38-38:::.~2_-0 2__ (N_e~2_ ___
NO : _ _ _
BRW VOL FIRE E~UIP GRANT
-·===== ====''"
===""""""=====-.;:;:::,:;=====~·"<:1.;.-== ..,,_..,.- .. -~-=====-=== = = = = = =
OLD BALANCE
NEW BALANCE
I,NCREASE
DECREASE
..
~
=
Salaries and Wages
120 Overtime Wages
130 Benefits & Related Cost s
TOTAL
200 CONTRACTUAL SERVICES
210 CoiTillun 1cat 10ns
220 Advertising and Printina
230 Rent s & Utilities
240 Transportation & Travel
250 Insurance & Bondinq
260 Prof. Fees & Servi ces
270 Other Contractual Serv.
280 Equipment Maintenance
290 Program Information
"'"""
$
$
300 OTHER EXPENSES
3To Clothing & Personal Supp.
320 Food
$
!
500 EQUIPMENT
900 NONEXPEND. DISBURSEMENTS
TOTAL ACTIVITY
- ·-----
_$ -
!
$
·- ·- --- ·- -·
-- ------------- ---- - - - - - -
-------- -
- - - -------------- - -
--- ·----- ---
···-·- - · ---··
~
$ _ ____!0:...__
_ _ _
- -- s
$
$-~~~~~~:=--
$ 26 ,000
$
330 Office Supplies
TOTAL
!
r----·--·- -
L.
$
26 , 000
- - -------
340 Household Supplies
350 Bldgs. & Grounds Material s
360 Other Supplies
370 Equipment Parts
380 Vehicle Fuel
390 Generator Fuel
$
·- -
!
TOTAL
-
~$_
_ _ _ _ __
$
0
~--_:__ _ __
f
$ 10,300
$
$
$
~$=~=0==== $ 36 , 300
RE~TED
BY : ~''<' ~ ~r-:/fo<:.::
DE PT/ AGE NCY :/
Fire De par t men'T
$
'-·-.:~. =~ ~===--= ~!_ _ ____,_::;..,___ _
$
10, 300
-~====
~$------
1-~-30~
APPROVED BY :________
$
MAYOR
STANDARD AGREEMENT FORM
FOR MUNICIPAL GRANTS
This agreement is executed between the State of Alaska,
Department of Administration (Hereinafter called the
"State"), and the North Slope Borough (Hereinafter called
the "Grantee"),
WITNESSETH that:
Whereas, the Grantee is willing to undertake the
performance of this grant under the terms of this agreement;
Whereas, the m~nicipality has the authority under the
State law or local charter to provide the services· for which
funds were appropriated;
Whereas, the State has the authority to enter into this
agreement by AS 37.05 . 315;
Whereas, funding for this grant lapses
on lapse date
_K_ upon completion of the project;
Whereas, the grant # 5/90-818 of $36,300 is for the
purpose of Barrow - Volunteer Fire Department Safety
Equipment
(please provide further explanation and details
in the space provided);
This project will provide funding for the purchase of firefighting
clothing and equipment for Barrow Volunteer Fire Department.
Page 1 of 4
NOW THEREFORE, the parties hereto agree as follows:
ARTICLE I.
GRANT CONDITIONS.
The Grantee:
(1} will spend the grant only for the purposes specified above.
(2} will allow, on request, an audit by the state of the uses
made of the grant.
(3) assures that, to the extent consistent with the purpose of
the appropriation, the facilities and services provided with the grant
will be available for use of the general public.
(4) will return to the State all grant funds received for
construction of a public facility, if the State, upon reviewing the
documentation provided and other evidence, determines that
substantial, ongoing work on the project has not begun within five
years of the date it was appropriated.
(5) will, for all grants for construction of a public facility,
operate and maintain the facility for its practical life and that it
will not look to the State to operate or maintain the facility or pay
for its operation and maintenance. This does not apply to a grant
for money for repair or improvement of an existing facility operated
or maintained by the State at the time the grant is accepted if the
repair or improvement for which the grant is made will not
substantially increase the operation or maintenance costs to the
State.
· (6} will submit a monthly municipal grant financial report until
the project is completed. A final municipal grant financial report is
due within 90 days of project completion.
(7) will retain for a period of three years after project
completion all contracts, invoices, materials, payrolls, personnel
records, conditions of employment, and other data relating to matters
covered by the grant.
(8} will return all unexpended grant monies to the State within
90 days of project completion.
· (9) will not allow any of the grant monies to be used for the
purpose of lobbying activities before the Alaska Legislature.
(10) will comply with the minimum wage and employment provisions
of Alaska's public construction contract law as set out in AS
36.05.010 (copies of which are available through the Department of
Labor}.
ARTICLE II.
TERMS OF PAYMENT.
Twenty percent of the grant shall be paid to the grantee, as an
advance, within 10 days of the effective date of this agreement. The
remainder of the grant will be paid after the entire advance is
expended. The payments will be based on grantee expenditures that
. exceed the advance amount. These expenditures must be reported to the
Department of Administration on a municipal grant financial report.
Expenditures are herein defined as actual cash outlays or current
payables.
Page
(Rev. 7/89)
2
of
4
The State will reimburse from financial reports signed by the Mayor or persons
designated in writing by the Mayor to certify.
NOTE: Signing of this agreement does in no way excuse the recipient of the
municipal grant of any other law , Alaska State Statute or City code regulations.
Recipient must in all cases consult and adhere to all local, state, or federal
laws that pertain to public funds.
The grantee recognizes that 02 AAC 45.010 establishes specific audit requirements for grant agreements executed after August 1, 1985. If the grantee does
not have a copy of 02 AAC 45.010, one should be obtained from the Department
of Administration.
The Grant Administrator, by written notice, may terminate this agreement, in
whole or in part, when it is in the best interest of the State. The State is
l iable only for payment in accordance with the payment provisions of the
agreement as amended for services rendered before the effective date of
termination.
Page 3 of 4
l/1K2/0715~B6/3
(Rev. 7/87)
The amount of the grant is full consideration for the grantee's
performance.
ARTICLE III. ADDITIONAL CONTRACT PROVISIONS.
The effective date of this grant is the date the agreement is signed by
the State.
IN WITNESS WHEREOF, the parties have executed this agreement.
!q
Approved by Ordin~nce or 7 ;~_ _
Resolut1on #_V:;__I..~.-....~.Ll...L.--!_ _ _ _ _ _ _ , dated
9-/4-- g>q
(copy attached).
State of Alaska
Grantee
~~ OJ1
Date
(Official Title)
(Official Title)
Effective Date:
DISTRIBUTION
Grantee
(V}
t/ '3/CfO
Administration
·:...
Budgeted funds are available for the period and purpose of this expenditQ·r e.
/·?.70
I
Certifying Officer
Date
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Page 4 of 4
l/1 K2/0715-86/ 4
(Rev. 7/87)
NORTH SLOPE BOROUGH
DEPARTMENT OF MUNICIPAL SERVICES
P.O. BOX 69, BARROW, ALASKA 99723
TELEPHONE: (9071 862-2611
M.E M0 RAND U M
TO:
North Slope Borough Assembly
THRU:
George N. Ahmaogak, Sr., Mayor
North Slope B rough ·
~~
.
-
FROM: /:!a cooL~ a , Director
· Department of Municipal Services
DATE:
January 9, 1990
SUBJ:
BARROW UTILITY SERVICES CONTRACT
Your consideration for additional funding in the account of $803,010 to cover
anticipated Barrow Utility s~r· vices expenses in the first half of 1990, is
respectfully requested.
These additional funds will bring the B.U.E.C.I. contract 40-41-30-11-270 account
to $1,500,000 for the fiscal year 1989-1990. The original figure was $696,990 as
approved in May, 1989
As you are aware, additional costs to the Borough were incurred when it was
decided to reduce utilidor potable water rates from 9¢ to 8¢ per gallon and
eliminate utilidor sewage costs to constituents. The actual costs are very close
to those estimated when this issue was considered by the Assembly last year.
Anticipated costs for the balance of the 1989-1990 fiscal year are based on
recent average B.U.E.C.I. billings of $125,000 per month,
The requested funding is urgent as this line item is currently in a negative
$22,000 situation as of this date. Your timely approval is appreciated.
JK/cl s
cc:
Edward Itta, CAO
Dan Fauske, Director, A&F
Mike Buller, Budget Manager, A&F
NORTH SLOPE BOROUGH
APPROPRIATION REVISION
DATE: January 10. 1990
JOURNAL VOUCHER:
FUND:
lQ
100 PERSON~[ SE~VICES
110 Salaries and Wages
120 Overtime Wages
13~ Benefits &Related Costs
TOTAL -
200
210
220
230
240
250
260
270
280
290
300
310
320
330
340
350
360
370
380
390
ACTIVITY:
FUNCTION: Municieal Services
CONTRACTUAL SERVICES
Communications
Advertising and Printing
Rents &Utilities
Transportation &Travel
Insurance & Bonding
Prof. Fees &Services
Other Contractual Serv.
Equipment Maintenance
Program Infonmation
TOTAl
OLD BALANCE
INCREASE
$
$
$
-
$
$
!
$ --~~
-
OTHER EXPENSES
Clothing &Personal Supp. $
Food .
Office Supplie~
Household Supplies
Bldgs.& Grounds Materials
Other Supplies
Equipment Parts
Vehicle Fuel
Generator Fuel
TOTAL
500 EQUIPMENT
900 NONEXPEND. DISBURSEMENTS
NEW BALANCE
696 1 990
$
TOTAL ACTIVITY
REQUESTED BY:
DEPT/ AGENCY: DeJ:>artment of Mun_ic_i_pal Services
APPROPRIATION
NO:
40-41-30-11
~
-~
DECREASE
$
- -
--
-
L
1 1 500 1 000
l
$
803 1 010
..
$
$
l
$
$
$
!
$
$
j
$
$
l
$
APPROVED BY:
MAYOR
NORTH SLOPE BOROUGH
Department of Wildlife Management
P.O. Box 69
Barrow, Alaska 99723
Phone: Central Office: (907) 852-2611
Arctic Science Facility: (907) 852-2401
FAX: (907) 852-2403
Benjamin P. Nageak, Director
MEMORANDUM
TO:
George N. Ahmaogak, Sr., Mayor
THROUGH:
Mike Buller, Budget Officer
FROM:
Benjamin P. Nageak, Director
DATE:
January 24, 1990 .
SUBJECT:
APPROPRIATION REQUEST FOR BELUGA WHALE COMMITTEE PROJECT
~
~~
l(;;.Y iD
An appropriation of $8,940 is requested for Grant No.
GTE 00007589 from the Bureau of Indian Affairs. This grant is for
a project entitled "Beluga Whale Committee Project". Attached for
reference is a copy of the grant notification with budget revision.
Also attached is an Appropriation Revision for submission to the
NSB Assembly; the appropriation revision contains a unique .code,
60-60-61-12.
Reimbursement of expenditures in this project will
be accomplished in two installments of 50% each.
Attachments
;I !.
cc:
Laura George, NSB Grants Division
Files
·1
Revenue Code 50-572
NORTH SLOPE BOROUGH
APPROPRIATION REVISION
JOURNAL VOUCHER:
--------
FUND: _ _ _ _ __
FUNCTION:
ACTIVITY:
Wildlife Management
200 CONTRACTUAL SERVICES
210 Communications
220 Advertising and Printing
230 Rents & Utilities
_240 Transportation & Travel
250 Insurance & Bonding .
260 Prof. Fees &Services
270 Other Contractual Serv.
280 Equipment Maintenance
290 Program Information
TOTAL
$
$
$
-0-0-0-0-
$
-Q-
$
-0-0-0-
-0-0-
$
7,940
EQUIPMENT
NONEXPENO. DISBURSEMENTS
$
-0-
~
$
-0-0- 07, ?.40
-0-
$
. I ,:Ooo.
-0-
-o-0-
-0. -0-
-0-
·-o-
-o-
$
-r-$---~0--- - - - - $
$
-Q-
-
$
-0-0-0-0-
$ ____ 8~4_0__
-0-0
-00-0
-00. 0-
$
-Q-
$
-0-0-
$
$
-0-
-0-0-0-0-0-0-0-0-
-a-
8.940
.:!1:_
$
-Q-
1,000
-o-.
DECREASE
--
-0-0-
300 OTHER EXPENSES
310 Clothing & Personal Supp. ~$__-~o_-_____
$
320 Food . .
_ _-...,.o_-_ _ _ __
330 Office Supplies· .
_ _-..,.,o_-_ _ _ __
340 Household Supplies
350 Bldgs:& Grounds Materials
360 Other Suppliei
370 Equipment Parts·
_ _-....:.0_-_ _ _ __
380 Vehicle Fuel
-o390 Genera tor Fue 1
- -._..::::0------. . TOTAL
~$__-~o_ _ _ __ $
500
900
-0-0-
-0-
----
INCREASE
'
-0-
APPROPRIATIGll:
NO:
Beluga Whale Committee Project
60 60 61 12
$
-0-0:-
J
January 24, 1990
NEW BALANCE
OLD BALANCE
100 PERSONALSERVTCIS
llO Salaries and Wages
120 Ov~rtime Wages ·
130 Benefits &Related Costs
TOTAL
DATE;
$
-0-:
$
-0-0-0-0-0-
$
$.
-Q-Q-
-0-0-0-0-0
-0-0-0
,.
-a-Q-
~ -0
-0-
.J
..
• .
. .'
..:;
TOTAL ACTIVITY
.
REQUESTED BY:
DEPT/AGENCY;
$
-0-
Benjamin P. Nageak, Director
Dept. of Wildlife Management
APPROVED BY:
· 8,940
'
MAYOR
'
,.
r :
l
IN
At:~L Y
UNITED STATES
DEPARTMENT OF THE INTERIOR
BUREAU OF INDIA N AFFAIRS
.k.aneau Area Office
P. 0. Box 3-8000
Juneau, Alaska 99802
August 25, 1989
North Slope Borough
Alaska Inuvialuit Beluga
Whale Committee
P.O. Box 69
Barrow, AK 99723
In reply refer to:
Grant No. GTE00007589
Dear Grantee:
Enclosed for your information and records is one (1) signed copy of Grant
Award to Grant No. GTE00007S89.
Sincerely,
..
Emily Bennett
Contract Specialist
1
Enclosure
RC.P"C:.,. TO:
e
URI TED STATES DF.PAR'I'MERT OF mE IIITF.RI OR
flt.NTEE COPY
BURUlJ OF INDIAK AFFAIRS
J~EAU
AREA OFFICE
P.O. BOX 3-8000
JUNEAU. ALASKA
99802-1219
GTE00007589
GRAliT lWKBF.R"
<·...
AUGUST 28, 1989
·c •
EFFECTIVE DATE
FOR
·,
BELUGA1 WALE aHUl'TU PROJECT
.-: ·.
WITIJ
NOilm sLOPE BOROUGH
ALASKA IlfUVIALUI T BELUGA WALE C(H{l TYEE
J
.
. P.O. BOX 69
· l.
,
:.
BARRO\l, AI..ASKA
..
.....,
'•'
.:
:..
99 7 23
..-
.:..·
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ISSUING OFFICE:
COMMERCIAL CONTRACT LNG
8 U R E AU 0 F I f·i 0 I A N A F FA I R S
ltlt..f ~
AII
AI
A~VA
GRANTEE
North Slope Borough
GRANT NUM.BKR.:
GTE00007589
PURPOSE
TERM
.
Beluga Whale Committee Project
August 28, 1989 through September 30, 1990
..
NOTICE OF GRANT AWARD
...
NOTICE OF GRANT AWARD
~
Un~d States De par~ment of the InteLior
Bureau of Indian "Affairs - Juneau Area
] CONTINUATION
(XX) NEW GRA!IT
GRANT
:z. APPLICATION DATE :
•• GRANT NU.H..BER:
I
PERIOD:
4 •. AWARD AMOUNT:
08/28/89- 09/30/90 .
$8,940 . 00
6 . ISSUED BY:
Bureau of Indian Affairs, Jun ea u Area Office
Branch of Acquisition & Prop. Management
Commercial Contracting Section
P.o. Box 3-8000
Jun ea u, Alaska 99802-1219 I (907) 586-7525
8. GRANT OFFICER'S REPRESKNIAIIVK (GOR):
Herbert Smelcer, Natural Resources Specia~ist
Bureau of Indian Affairs, Fairbanks Agency .
101-12th Avenue, Box 16
Fairbanks, Alaska 99701-6270
(907) 456-0423
'3
I
•
PERFORMANCE
'
GT£00007589
I
I
'• ISSUED TO: (Name of Grantee Organl~atioa
& Mailing Address )
North Slope Borough .
Alaska Inuvialuit Beluga Whale Committee
P.O. Box 69
Barrow, Alaska 99723
• GRANTEE PROJECT ADMINISTRATOR: . (NameTitle_ and Jelepbone No.)
George N. ·Ahmaogak, Sr. - Mayor
• GRANT PURPOSE:
Beluga Whale Committee Project
(Name & Telephone No.)
Bureau of Indian Affairs, Jun eau Area Office
Branch of Financial Managment
1
'
(907) 586-7147
:13. PAYMENT METllOD:
11. BLA PAYING OFFICE:
0. AUTHORITY FOR THIS AWARD:
31
usc
6301-08
2. APPROPRIATION DATA:
I
I
E03--01/9/3900/5731/41T
:
Periodic Advance
5. CONDITIONS:
14. GR.ANTE.E REPOK.TI.NG SCHEDULE:
his award is subject to the following:
• Approved Grant Bud ge t(s);
SF-269 and Performance Reports
• Approved·Grant Application;
• Attached Special Conditions
Due: 9/30/89; 12/30/89; 3/30/90; 6/30/90;
Cost Principles at;A-122
9/30/90
• OMB Circula r A-110 ----~~--~~-------and 25 CFR 276
6.- GRANTEE ACCEPTANCE:
he acceptanc e of funds under this· grant
onstitutes a legal duty on the part of the
rantee to use the funds or property made
vailable in accordance with the conditions
f this grant.
Final Report
Due:
12/30/90
7 • RF2tARKS:
See Special Provisions
BA.
.
fo~ Reporting·Requi~ements .
F BIA ADMl.HISTERING OFFICE:
SIGNATURE OF BIA GK.ANTlBG OFFICKR.:
.,
,c.
~·
DArE:
I
Stancampiano
Super ntendent
Fairbanks
!t);~gJ
I
Earline Smith
Gr .wt s Officer
Dl '• 20-4110-0691
BUDGET
BU~OF
GRANTEE:
North Slope Borough
~NDMENT
NUMBKR:
lRDIAH AFFAJRS - JURKAU AREtltFFlCE
GRANT NUMBER:
KFFKCTIVE UATE:
GTE00007589
ATTACUHERT A - APPROVED BUDCET(S)
IUDGET PERIOD:
Augu st 28, 1989
August 28, 1989 through September 30, 1990
~UDGET
$ 3,440.00
1.
Travel.::- Costs
2.
Rental Cost for Meeting'
3.
Contractual
4.
Equipment (sampling tools)
600.00
4,300.00
GRANT TOTAL
600.00
$ 8,940.00
)TES:
Prior approval shall be obtained for any budget revision necessary to accomplish:
a. A change in the scope of o_bjectives of the project;
b. A change in the amount of Federal funding;
c. The transfer of amounts budgeted for indirect costs to absorb increased in direct
costs or vice versa;
d. The subcontracting of substantive programmatic work under this grant. (This provision does not apply to the purchase of supplies, materials, equipment, or general
support services);
e. Transfers among direct cost categories when the cumulative amount of such transfers
exceeds five percent of the total of the Federal share of this project and the Federal
share exceeds $100,000.
Transfers of funds among direct cost ,categories to accomplish the purposes of this grant
may be made except where prior approval i s reg~ired as specified above.
NOitTII SLOPE llOitOUGII
OFFICE OF THE MAYOR ,
P.O. Box 69
Barrow, Alaska 99723
Phone: 907-852-2611
r· ·:··-;-·:----:-:--r : - ·,\\ ~,-~i.,--~-~ ~eorge N. Ahmaogak, Sr., Mayor
1
~~
.
.·····
U
... ~~~~
H~ tm 2 sl900 J\~~I !
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.. ··: .. ..
.·.· "
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.
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I
November 21,
Mr. Herb Smelcer
National Research Specialist
Bureau of Indian Affairs
''
101 12th Ave., Box 16
Fairbanks, AK
99701-6270
Dear Mr. Smelcer:
This is a request to revise the budget for the
fGTE00007589 on the· Beluga Whal'e committee project.
BIA
Grant
'
our plans to collect beluga samples and harvest information were
not feasible due to the timing of the ·grant approval.
The grant
was approved after most of the 1989 fall beluga hunting season in
Alaska.
The current budget bas $3,200.00 for contractual services. Please
reduce this amount to $1, ooo. oo, to do DNA studies on existing
beluga whale samples.
Please transfer all other funds to go
towards travel costs for representatives of beluga hunting villages
to attend meetings of the Alaska and Inuvialui t Beluga Whale
committee.
This · committee is working on a proposed voluntary
-management plan for beluga whales.
Thank you for your continued suppo~t and for your consideration in
reference to this matter. If you have any questions, please do not
hesitate to call Ms. Marie Adams, Public Information Officer at
852-2611 1 extension 222 or 298.
. '.
' .'·-:' . ~·.
:
~
.'·. ~
Your cooperation in this regard would greatly be appreciated and
Quyanaqpakl
Sincerely,
Ae -~. ::a:~:' ~~Mayor
co:
Marie Adams, Public Information/
Edward Itta, CAO
' ~ !
:.
iUNITED STATES
MENT OF THE INTERIOR
BUREAU OF INDIAN AFFAIRS
Juneau Area Office
P. 0. Box 3-8000
Juneau, Alaska 99802
\1
December 19, 1989
.·-~
North Slope Borough
Alaska Inuvialuit Beluga
Whale Committee
P.O . Box 69
Barrow, AK 99723
.
-.
~ •.
.'
Dear Grantee:
Enclosed for your files is one (1) signed copy of Amendment No. 1 to Grant
. :n-;.
No. GTE00007589.
Sincerely,
~r.&.. tt!
·'
Emily Bennett
Contract Specialist
Enclosure
;)
·'
u
~------
./ [.1. Ls c~ ~ ~~ IJ1rr~-~~~
)
./!I i:
·JAN 2 4 /900 : :united
(
---- -·-
:1.
:
NOTICE OF GRANT AMEMDKKNT
Stat.es Department of the Interior
Bureau of Indian Affairs - Juneau Area Office
P.o. Box 3-8000
--- ·
Juneau, Alaska 99802-1219
AMENDHEHT NUKBER.:
: 2. GRABT NUMBER:
One (I>
l
GTE0000 75u9
4. ISSUED TO:(Legal Name of Grantee Organiz .
Project Office Name & Hailing Address)
North Slope Borough
Alaska' lnuvialuit Beluga Whale Committee
P.O. Box 69
Barrow, Alaska 99723
: 3. EFFECTIVE DATE:
I I /29/09
l
5. ISSUED BY: {Name of Granting Office &
Telephone No.)
Bureau of Indian Affairs, Juneau Area Office
Commercial Contracting Section
P.O. Box 3-8000 I Juneau, Alaska 99802-1219
(907) 586-7149
6. AHKRDHKBT RKQUISITIOII NO. AND DATE:
Memo dated I 1/28/89
ATTN:. GRABTEE PROJECT ADMINISTRATOR: (Name,
1. PURPOSE
or mrs
AMKRDMKin':
Title, Organizational Unit & Tele . No.)
George N. Ahmaogak, Sr ., Mayor
8.
I
I
I
I
I
Revise Budget.
APPROPRIATIOR DATA:
9. FUBDING CHANGES: N/A
A. Current Grant Amount $
B. Change (+or-):
$_ _ _ _ _ _ _ __
c. New Total:
$
------------------------------------
~1~0-.~D~E~S~CRI~PT~I~O~N~O~F-G~RANT~~AMKND~~~HEHT~~
:--------~------------------------------------------
Revise Budget (see attachment)
.:
11. CORDITIONS:
As described in Block 10, this Amendment is subject to the following documents as atta ched:
A. Approved Budget(s)
; B. Special Conditions for Grant Amendment
;
C. Grantee's Request for - Amendment Dated
, including any amendments
thereto; D. Other~--~--~--~------~~--------~--~~----~--~~~----~------~
Except as changed by this Amendment, all terms and conditions of the above-referenced
grant remain unchanged and in full force and effect.
12.
..
BUREAU OF INDIAN AFFAIRS - JURKAU AREA OFFICE
I
lGRANTKE: NORTH SLOPE BOROUGH
l AHKNDMKNT
NUKBKR:
I
1
One (I)
I
GRAJIIT NUMBER.:
l
GTE0000] 589
I
I
I
ATTACBMKNT A - APPROVKD
BUDGET PERIOD:
KYFKCTIVE DATE:
I I/29/89
BUDGET(S)
August 28, 1989 through September 30, 1990
BUDGET
Original
Change
Revised Budget
$3,440 . 00
+$4,500.00
$7, 940 .00
I•
Travel
2.
Renta l Cost
600.00
600.00
3.
Contractual
4,300.00
- 3,300.00
4.
Equipment
600 . 00
600.00
Grant Tota I :
$8z940.00
-0-
- 0-
I , 000.00
- 0$8z940.00
BO'l'ES:
1.
Prior approval shall be obtained for any budget revision necessary to accomplish:
a. A change in the scope of objectives of the project;
b. A change in the amount of Federal funding;
c. The transfer of amounts budgeted for indirect costs to absorb increased in direct
costs or vice versa;
d. The subcontracting of substantive programmatic work under this grant. (This provision does not apply to the purchase of supplies, materials, equipment, or general
support services);
e. Transfers among direct cost categories when the cumulative amount of such transfers
exceeds five percent of the total of the Federal share of this project and the Federal
1
share exceeds $100,000.
,2. Transfers of funds among direct cost categories to accomplish the purposes of this grant
I
, _____m~a~y~b~e~m~a~d~e~e~x~c~e~p~t~w~h~e~r~e~p~r~i~o~r~aJp~p~r~o~v~a~l~i~s~r~e~q~u~i~r~e~d~a~s~~s~pLe~c~i~f~i~ed=-~a~b~
o~
v~
e~·-------------------
JUVENILE TASK FORCE MEETING
November 29, 1989 9:00 a.m.
Matsutani Conference Room
Present:
Chris Cobb, SATS
Johnnie Lee, NSBSD·
Marnie Duncan, BMS/Student
Kathy Gueco, BMS/Student
Samantha Bolt, BMS/Student
Susan Heaston, SATS
Fannie Akpik, PTA President
Kathi Texeira, CityjRec.
Eva Merrifield, DFYS
Marie Neakok, H&SS
Bill Barron, BMS
Willa Roghair , u. P. Church
Beverly Wooley, Health Educ.
Constance Diedrich, PHN
Alice Robertsen, Magistrate
Loretta Beaver, DFYS
Cindy Young, H&SS
Donald Long, City of Barrow
Soni Roe, BMS/Student
David Roghair, BMS/Student
Donna Judd, SATS
Pete Prichard, PSO/Sch. Liaison
Gene House, NSHEC
Emily Ipalook Wilson, NSBSD
Beverly Hugo, NSBSD
Judy Leinberger, BHS
Julie Robles, NSB/Grants
Chuck Morgan, Juvenile Probation
Tamara Smith, DFYS
Lucy Teigland, Mothers' Club
Sadie Rexford, Mothers' Club
Michael Jeffery, Superior Court
At the last meeting of the Juvenile Task Force it was determined
that each group would develop and prioritize lists of activities that
pertained to their categories.
Recreation: Kathy Texeira, spokesperson
Kathy provided a memo outlining nine of the areas identified in
earlier meetings.
After discussion the following priorities were
established:
1)
Gymnastics
2)
Swim Teamjlessons
3)
Coaches/Eskimo Games
4)
Skating Activities, i.e. hockey, broom ball, figure skating.
5)
Community Recreation/Picnics
Related topics discussed included a recommendation to ask the
chairperson of the Qitititchirit to attend the next meeting of the task
force; providing compensation for volunteers; meet with school board
about using the multi-purpose room and the aide of city personnel; and
PSO Pete reminds everyone to ask the students what they want for
activities. The Barrow PTA will poll the students.
Facilities: Cindy Young/Mark Snipes
Mark and Cindy submitted a proposal for an interim group home with
a 5 child capacity.
They included a proposed budget and a staffing
schedule. The interim facility is the only priority identified at this
time .
If it begins operating now under the cost proposal submitted, it
will demonstrate the need for a permanent structure and validate future
operational funding requests.
This objective received unanimous approval from the task force and
it is concluded that it is ready to submit the proposal to the Mayor's
Office and the NSB Assembly if needed.
It is estimated it will take one and one-half to two years to take
bids, design and construct a permanent group home. There is currently
monies available to construct a twenty bed youth facility.
Intervention: Beverly Hugo, spokesperson
Priorities established within this group are:
1}
REACH Program, more information will become available in the
future
2}
The need for truant officers within the school system
3)
The need for "counselors" of some form, ideally peer group
counselors such as the Natural Helpers.
The next meeting of the Juvenile Task Force will be on December 13,
1989 at the Barrow High School Auditorium.
cc:
All Participants
NORTH SLOPE BOROUGH
DEPARTMENT OF HEALTH & SOCIAL SERVICES
CHILDREN & YOUTH SERVICES
INTERIM GROUP HOME PROGRAM
PROGRAM DESCRIPTION
The Interim Group Home program will provide care for youth ages 14 to 18 years who require an
integrated program of specialized treatment and residential care. The program will be highly
structured providing 24 hour care and supervision. The program will offer regularly scheduled,
behavior-oriented treatment services for the children with moderate to severe emotional and
behavioral problems. Youth placed in the Interim Group Home program will attend schools in the
community, have counseling/therapy provided by an in-bouse master level therapist or community
based treatment professional. Provision of night staffing will include an "awake shift model" and
be based upon a 40 work schedule to reduce staff overlap and contain costs. The program will also
include a planned program of group living, community experiences along with specialized treatment
for individuals and small groups. The Interim Group Home program will admit youth from short
to long term (6 months to 12 months).
Children requiring this residential service will often have some history as a runaway and present a
moderate risk to themselves and/or the community if not provided adequate care and supervision .
Moreover, twenty-four hour adult supervision facilitates the protection of youth, others or the
community while maintaining a treatment environment. The presenting problems of youth referred
to these programs may include acting out behavior in a variety of areas and resistance to
intervention, but the dysfunctional behaviors do !!Q1 primarily involve the areas of serious sexual
offense or mental illness. Youth may have been in foster care, other residential programs or in
correctional programs, but remain in need of structured residential care in preparation for family
home placement.
The Interim Group Home program will only receive referrals from the Division of Family & Youth
Services. The program will coordinate with the Division of Family & Youth Services staff and other
agencies determined appropriate to develop a treatment plan for the child upon admittance. It will
a lso ensure that meetings are held with Division staff to renew treatment plans and be involved in
the six-month Title IV-E case review of children in placement. Progress reports regarding the child
will be completed and submitted monthly to the Division of Family and Youth Services social worker
or probation officer. Reports will include the status of the child's progress toward independent
li-ving activity in relation to his plan of care.
Disruptive or runaway behavior will not constitute grounds for rejection or discharge of a child who
is otherwise appropriate for this program. Acceptance or rejection of a placement is not contingent
on the child's stated willingness to agree to placement and/or participate in a designated plan of
care.
Goals of the Interim Group Home program
Prepare the child to return to his home or foster care or to live independently.
Foster appropriate sexual behavior.
Improve appropriate impulse control.
Facilitate the ability to form appropriate relationships.
Reduce or eliminate acts of delinquency or running away.
Maintain or improve the child's educational progress.
Develop independent living skills.
Provide a safe, healthy, living environment.
Develop a plan for subsequent placement.
NORTH SLOPE BOROUGH
DEPARTMENT OF HEALTH & SOCIAL SERVICES
CHILDREN & YOUTH SERVICES
INTERIM GROUP HOME PROJECT
PROGRAM DESCRIPTION
PROPOSED REVENUES & COSTS
STAFF SCHEDULE
NORTH SLOPE BOROOGH BlDGET
DEPARTMENT OF HEALTH & SOCIAL SERVICES
FISCAL PERIOO January 1, 1990 to Jooe 30, 1990
INTERIM GRWP H<»4E COST PRCJ>OSAL
100 Personal Services
110 Salaries and ~ages
Position Title
#of Positions
Grade
FY 1990
Youth Manager
Youth Aide<s>
Youth Aide(s)
Ten-poraries
Holiday Pay
Total 110
1
2
2
1
5
130 Benefits
17 .SX of
Full time
Full time
128 Hours
368 Hours
340 Hours
Salaries and
15
12
12
10
~ages
Salary/~age
# of
Pay
Hos Schedule
H
6
A
H
6
A
6
H
A
H
A
H
at FY 90 rates
Step
FY 90
Annual Sal.
$21,741
$35,320
$30,135
$5,784
$6,441
$99,421
$17,398
Total
200 Contractual Services
210 Communications
Telephone - 6 months X S50/mo.
Subtotal - 210
230 Rents and Utilities
Rent - 6 months X $776/mo.
Utilities - 6 months X S350/mo.
Cable - 6 months X $80/mo.
Lalrodry - 6 months X $60/mo.
$300
$4,656
$2 , 100
$480
Subtotal - 230
$360
$7,596
Slbtotal - 310
$2,875
Subtotal - 320
$8,000
Subtotal - 330
$500
Subtotal - 340
$6,000
Subtotal - 350
$300
Slbtota l - 360
$2,830
Subtotal - 380
$300
Subtotal - 500
$550
$350
$500
$650
$3,535
$5,585
300 Other Expenses
310 Clothing and Personal Supplies
Clothing - 5 Residents X $500/ resident
Personal Hygiene - 5 Residents X S75/ resident
320 Food
Average of $1333. per month X 6
330 Office Supplies
340 Household Supplies
Includes estimated expenses for initial purchase of
bedding, small appliances, lamps, etc.
350 Buildings and Grounds
360 Other Supplies
Includes allowances Q 5 residents X $2.00/day X 183 days
380 Vehicle Fuel
<Reimburset to other programs shared vehicle use)
500 Equipnent
Television
VCR
HiFf
Air cleaner
Five Techline beds with fire retardant mattresses
(all items include shipping)
COST PER BED PER DAY
$165
NORTH SLOPE BOROUGH BUDGET
DEPARTMENT OF HEALTH & SOCIAL SERVICES
ITERIM GROUP HOME PROJECT
ANTICIPATED REVENUES
Fran the
DIVISION OF FAMILY & YOUTH SERVICES
RATE STRUCTURE*
$90
$20
$10
$5
BASIC RATE PER BED
RATE PER BED FOR CONTROLLED SUPERVISION
RATE PER BED FOR INDIVIDUAL, GROUP & FAMILY COUNSELING
RATE PER BED FOR A~AKE STAFF
IDI:;kth:~,tAAI~::
TOTAL REVENUE PER BED
PROJECTED REVENUE PER BED
FIVE BEDS X 365 DAYS X $125/DAY
RATIO OF BOROUGH TO STATE FUNDS
TOTAL PROJECT COST
$287,046
100X
DIVIS ION OF FAMILY & YOUTH SERVICES
$228,125
79%
NORTH SLOPE BOROUGH
$58,921
*Based upon FY 89 DFYS Residential Child Care rates
NORTH SLOPE BOROUGH
DEPARTMENT OF HEALTH & SOCIAL SERVICES
CHILDREN & YOUTH SERVICES
GROUP HOME STAFF SCHEDULE
SUNDAY
MONDAY
TUESDAY
. .t J-tW:u. ,.........,.·.·.·.,.·.·.·.·. .- ,.,.,.,. 10 0 0 A 6 P
..~...: ....'t-.-."0-...·:·;...':·~<~;>:.;•;>,1(~0:·~~·:>'.«-»:-~
*..,.~,.,.,
~1$;SH.,".~ifrtlR,,!Ml~~i
:
-
WEDNESDAY
THURSDAY
FRIDAY
SATURDAY
4:00P-12P
4:00P-12P
4:00P-12P
10:00 A-6P
8:00A-4:00P S:OOA-4:00P
~ .~g~:4$l~lfi![jf) 4: 00 P-12 P
~·~FV'~,~~.,.,~t'''"'~''¥"a
m~:~:;:~~
~t.mt:~~~l~~~~A;£"*~t~~f!M
12 A a 0 OA
: - :
4:00P-12P
12:A-8:00A
4:00P-12P ll'll§!il1i8Ja&.Jl.~-~1llliff,_ 4:00P-12P
12 : A-8:00A
12:A-8:00A
12: A-8: 0 OA
tl-i~~]J~~l~I&IIBf.[lli.
~~~~~~~~~~~~~~~~~~~~~ 8 : 00A- 4:00P 8 : 00A-4:00P 12:A-8:00A 12:A-8:00A
Work schedule based upon a 4 0 hour work week.
NORTH SlOPE BOROOGH BUDGET
DEPARTMENT OF HEALTH &SOCIAl SERVICES
FISCAl PERIOD July 1, 1990 to June 30, 1991
INTERIM GROOP IIOHE COST PROPOSAL
100 Personal Services
110 Salaries and ~ages
Position Title
# of Positions
FY 1990
Full time
Full time
128 Hours
736 Hours
680 Hours
Salaries and
Youth Manager
Youth Aide(s)
Youth Aide(s)
Tef!FOraries
Holiday Pay
Total 110
1
2
2
1
5
130 Benefits
17.5X of
Step
Grade
15
12
12
10
~ages
Salary/~age
A
A
A
A
# of
Mos
12
12
12
Pay
Schedule
H
H
H
FY 90
Annual Sal.
$43,482
$70,642
$60,270
$11,569
$12,883
$198,846
H
H
at FY 90 rates
Total
$34,798
200 Contractual Services
210 Communications
Telephone - 12 months X S50/mo.
Subtotal - 210
$600
Subtotal - 230
$9,312
$4,200
$960
$720
$15,192
Subtotal - 310
$5,750
Subtotal - 320
$16,000
230 Rents and Utilities
Rent - 12 months X $776/mo.
Utilities - 12 months X S350/mo.
Cable - 12 months X $80/mo.
laundry - 12 months X S60/mo.
300 Other Expenses
310 Clothing and Personal Supplies
Clothing - 5 Residents X $1000/ resident
Personal Hygiene - 5 residents X $150/ residents
320 Food
Average of $1333. per month X 12 months
330 Office Supplies
Purchase medical, school, and misc. offi ce supplies
Subtotal
340 Household Supplies
Purchase of small appliances, paper goods, cleaning supplies, etc
Subtotal
350 Buildings and Grounds
Purchase of light bulbs, small tools, and fixtures, etc.
Subtotal
360 Other Supplies
Includes allowances @ 5 residents X $2.00/day X 365 days
Subtotal
380 Vehicle Fuel
(Reimburset to other programs for shared vehicle use}
Subtotal
COST PER BED PER DAY
- 330
$1,000
- 340
$8,000
- 350
$600
- 360
$5,660
- 380
$600
$157
NORTH SLOPE BOROUGH
DEPT. OF HEALTH AND SOCIAL SERVICES
PUBLIC HEALTH OFFICENETERINARY CUNIC
P.O. Box69
Barrow, Alaska 99723
Phone: (907) 852- 2383
LND: lmd
Ser:87057
21 Nay 1987
TO:
Leonard Cesena 7 Deputy Director/Housing Maintenance
THRU:
Bill Jones, Acting DO/Physical Health Services
FROM:
Leslie N. Dalton, Public Health Officer/NSB\ .· i. ··,
SUBJ:
Sewage Leak in the 2nd 29 Unit
'-.:;.." )
As a result of numerous complaints regarding strong odors of sewage
and sewage leaks beneath the 2nd 29 Unity two investigations were
performed by personnel from this office and the Alaska Department of
Environmental Conservation (ADEC) between 1600 and 1700 hrs. on 20 May
1987. Those in attendance other than you and myself were Dr. Lisa
Nel son, Veterinarian/Sanitarian for the North Slope Borough (NSB) and
Mary Siroky, Environmental Sanitarian with ADEC.
We were abhorred by the conditions found at the time of the
investigation. The section of floor covering the old sump tank located
in the main entrance of the building was removed in order to examine
the tank. The tank contained approximately 300 gallons of a liquid
material assumed to be raw s ewage leaking from the plumbing connecting
the building to the utilidor. Palliative attempts appeared to have had
recently been made to cover up the strong odor resulting from the
material in and around the tank as evidenced by what appeared to be
lime on the carpet and around the tank and by the empty one gallon
Pinesol container floating in the tank. There were encrusted organic
debris all around the outside of the tank and beneath the floor in the
immediate area of the tank.
An examination of the area under the building beneath the sump tank
revealed what appears to be several thousands of gallons of liquid
that has leaked beneath the building.
Photographs were taken both inside the building and beneath it to
document the conditions at the time of the investigation. Samples of
the material leaking beneath the building were collected for culture.
The
material
cultured confirmed that it is contaminated with
Escherichia coli, indicating raw sewage is in some way being allowed
to leak through the building to the ground beneath it.
The North Slope Borough is c urrently in v iolation of both the NSB and
AOEC sewage and wastewater r egula ti ons dn d may be fined unde r both_
Raw s ewage is one o f
the greatest potential hea lth threats facing
people any where in the. world. · The res ide nts of Barrow are no
exception. Diseases s uch as typhoid fever,
paratyphoid, cholera,
dysentery, poliomyelitis, infectious hepatitis, parasites, as well as
other viral and bacterial diseases are readily tr a nsmitted via raw
sewage.
This office has written documentation of problems associated with the
sewage system in the 2nd 29 Unit dating back to 1982. The utilidor was
to be the answer to those problems. Your records as well as ours
indicate numerous complaints about the odor in the building since it
was hooked up to the utilidor.
The current situation is deplorable and is creating aesthetically
unsatisfactory living contlitions as well as posing a potential health
ri s k to the occupants of the 2nd 29 Unit. No visible efforts appear to
have been made to correct this ongoing health problem, only palliative
attempts to eliminate the odor and thus the source of the complaints.
This office, in conjunction with ADEC, recommend that the following
actions be taken immediately:
1. Have s anitation pump out the material in the sump tank.
2. Locate and correct the source of the leak(s) creating the
problem.
3. Remove the sump tank from beneath the floor, clean and
sanitize the area where it was located.
4. The material beneath the building must be neutralized before
it can further contaminate the roadways and areas around the
building.
This office and ADEC request a written proposal as to how you will
proceed. We must also be notified once corrective measures have been
taken so that we may make a final report. ADEC has allowed two weeks
for action to be taken by the Borough before serving a "Notice of
Violation".
If t hi s office can assist you in any way, please contact us at the
above telephone number.
CC:
File
Reading file
John Duffy, Director/Housing
Harold Curran, Chief Administrative Officer/NSB
Mary Siroky, Alaska Department of Environmental Conservation
SORTH SLOPE :BOROUGH
DEPT. OF HEALTH AND SOCIAL SERVICES
PUBLIC HEALTH OFFICE/VETERINARY CLINIC
P.O. Box 925
Barrow, Alaska 99723
Phone: (907) 852-2383
LMD:cth
Ser: 86086
18 June 1986
TO:
John Duffy,
Director/Housing
THRU:
Robert Hall,
THRU:
Bruce Marshall, DD/CASS
FROM:
Leslie M,
Director/Health
•
Dalton,
PHO/NS~1d)
At
the
request
of Dave Hutchinson and Leonard Cesena, Qn inspection
was
performed
on
the
1st
and
2nd 29 Units. The areas of interest
involved the carpetin~ in the 1st 29 Unit and the sewa~e holding tanks
in both units.
The
attached
letter
regarding the lst 29 Unit is formatted per Dave
Hutchinson's
directive
to help
gain
funding assistanc e from other
sources.
The recommendations made in the letter regarding the sewage tanks also
apply to those located in the 2nd 29 Unit.
Should you have
questions,
please contact this office.
cc:
comments,
ot·
need further assistance,
Leonard Cesena, DO/Housing Maintenance
Dave Hutchinson, DO/Housing Administration
file
reading file
~-
Since
r.he
l st
·:<~ 1: :11l Js :101v hoot<ed '.!i? l ~l ': he •Jti.li.dor·. :1on•.· nr' t.h•.:!
sewa9:e
tan!-.:s arp~'or
t0 be r-eC]uir-:d or tll.~(~d-=d for- s•.::wn~P. di.soosal in
that
structure.
rho
tank heneath
t he
floor
~houlJ be rernov~d if
possible,
the ~rea ~le~ned and sanitized, ~ nd the floor sealed. If it
i s
not
f e as i b l
~
:> r
p o s s 1 b 1e
t o
r e mo v >::
(· ! i e
:. n n i< •
t :t e
r' 1 <) o r
s ho u l d
be
sealAd to
prevent odors
or ~at ~rial from enterin~ the
b u i l d i n s:r •
The ~ h r· {' ~
: 3)
h o 1 d i n ~ t an ]{ s l o c a t e d i n t h t! ~· ·~ n a r n t e 8 r c n
should be removed -:ind the area cleaneo and s<lnltized . .\ll the tanks
should be placed Ln a n Area unaccessible to nt!ople or pets (or obvious
health reasons.
thoroughlv
If this office can be of nssistance or you require
regardin~r
this insnecti.on,
Best rer;ards,
0
J
/
;'1//
I_ , . .~ //_,
•' /
.~
.
;../~>/.: ../
L e s 1 i e 1'1 • Da 1 t o n • D V~,1
Public Health
Officer;~SR
further information
please don't hesitate to contact us.
1
;·SORTH SLOPE B OROUGH
1
I
1
DEPT. OF HEALTH AN D SOCIAL SERVICES
PUBLIC HEALTH OFFICE/VETERINARY CLINIC
P.O. Box 925
Barrow. Alaska 99723
Phone: (907) 852-2383
,
I
• '
I
•
I
·"'.
LMD:cth
Ser: 86085
18 June 1986
A.S.R . C . Housing Authority
C/0 NSB Housing Department
P.O. Box 69 I
,.;
Bai~ow, Alaska .99723
n:
Att1
John Duffr· Executive Director
Dea r Mr. Duffy, ,
A routine
Barrow at
concern.
housing i nspection was conducted on the 1st 29 Unit in
PM,
17 .June 1986. There are two (2) areas of major
2:00
First,
the carpet located in the common use areas is badly worn, · 1
smells,
is unsightl y ,
and was
found to be contaminated with fecal !
material.
A cu lt ure taken from the carpet approximately ten ( 10 ) feet !
inside the front e ntrance was positive for Escherichia coli thu s
verifying the fecai contamination. Numerous sewage spills have been
documented in the past in that building as a result of the gr inder
pumps in the sewage system becoming plugged with diapers, tampons,
etc.
Past attempts to clean and sanitize the carpet have proved
unsuccessful.
The second area of concern is the sewage holding tank containing the
grinder pumps located beneath the entrance hall and the three (~)
sewage holding tanks located in the room immediately to the left of
the building's front entrance. The tank beneath the hallway floor was
encrus~ed,
both inside and out, with human fecal material. It poses a .
source ''of odors and contamination to the buildi n g residents. The three ··
(3) s~wage holding tanks were also encrusted with fecal material and ·l
are an lUnnecessary source of odors and possible contamination to ·
residents.
Recommendations:
The carpet should be removed and burned to prevent accidental use by
community members.
It should be replaced with a carpet material that
is readily cleanable and capable of supporting heavy use considering
the dirt,
gravel,
and snow that it will be exposed to . Due to the
contaminated environment around Barrow, the new carpeting should not
be capable of supporting the growth of microorganisms .
.'
.-.
NORTH SLOPE BOROUGH
DEPT. OF HEALTH AND SOCIAL SERVICES
PUBLIC HEALTH OFFICE/VETERINARY CUNIC
P.O. Box69
Barrow. Alaska 99723
Phone: (907) 852- 2383
EAN:ean
Ser:89131
2 August 1989
TO:
Rick Yoder, Building and Grounds Coordinator/Health
FROM:
Elizabeth Nelson, Public Health Officer~
SUBJ:
ENCL:
Removal of Sewage Tank From Browerville Day Care When
Utilidor Hook Up Completed
(1) Ser:86086 - June 18, 1986
( 2 ) S e r : 8 7 0 57 - M'a y 2 1 , 19 8 7
Per your request, I am making my recommendations regarding the
sewage holding tank at the Browerville Day Care.
Day Care is scheduled for utilidor hook up during the winter of 8990. This will eliminate the need for water to be hauled to fill the
holding tank. Eliminated, also, will be the need for monthly
bacterial testing of the water system. Over the past year,
bacteri~l growth has occurred in the water system, resulting in the
need for super-chlorinati~n of the system several times. The water
holding tank will no longer be necessary - and removal of this tank.
and the pipes connected to it will rid the system of ~dead end~
lines where bacteria can grow.
Utilidor hook up will also eliminate the need for the sewage
holding tank. I am strongly recommending the removal of this tank.
An unused sewage tank serves as a breeding place for deadly
bacteria, viruses, and protozoa. Diseases that may be present
include
Salmonellosis,
hepatitis,
giardiasis,
dysentery,
cryptosporidiosis, tuberculosis, Streptococcosis, and influenza.
Disease causing organisms will remain in the pumps, lines, and tank
even though the system is no longer being used . Over time, leaks
will develop, odors will back up through empty pipes and vents,
and raw sewage material will become more difficult to clean as it
dries. Removal will prevent a potential health hazard, as well as
eliminate a maintenance headache.
Completely enclosing the tank and removing the sump pumps is the
other option. Bef0re en 1 os ure, the tank should be flushed with a
sanitizing solution. Removal is a much better choice.
I have enclosed two memos regarding a similar situation regarding
unused sewage tanks and the problems that occurred when they
weren't removed after utilidor hook up.
cc: Elise Patkotak , DD/PHS
Files
NORTH SLOPE BOROUGH
DEPT. OF HEALTH AND SOCIAL SERVICES
P.O. Box 69
Barrow, Alaska 99723
Cynthia N. Young, Director
Matsutani Building
Phone: (907) 852-3999
MEMORANDUM
TO :
~
Edward Itta, C.A.O.
THRU: Dan Fauske, Director, Admin. & Financgr~
FROM:
cynthia N. Young, Director
t~~
DATE: December 28, 1989
SUBJ: REQUEST FOR SPECIAL APPROPRIATION
PROJECT DESCRIPTION:
over the past several months, the Day care Center has had an
extremely difficult time maintaining a safe supply of drinking
water in the building; the original plumbing installation creates
a pocket of standing water which promotes bacteriological growth.
Currently the Barrow High School swimming pool water is safer to
drink than the Day Care Center's water.
Several documents are
attached which confirm the problems currently experienced.
In order to eliminate the problem and reduce the potential for
future problems, it is recommended that the facility be hooked up
to the direct bury utility supply.
It will also reduce the
operational costs of hauling water.
BUECI may still accomplish the necessary underground work
required to initiate the process if we respond quickly. In order
for the actual connection to be made, several changes need to be
made in side the facility.
The changes required are outlined
below.
- Determine the best location for the utility connection.
- Disconnect the water tank, pumps, expansion tanks, etc.
from the building supply . Install new 2" line from the new BUECI
can to the building water supply line.
- Disconnect the sewage holding tank, sewage pumps and
possibly the sump pumps.
Install new 4 " gravity waste line from
either sump or boiler room to new BUECI can.
MEMO/Edward Itta
Day Care Proposal
December 28, 1989
Page 2
- Remove or disinfect, and cap all unused plumbing.
can be salvaged for future use.
Pumps
- Install new 4" water supply and connect sprinkler system
directly to the BUECI water system in order to improve fire
protection reliability.
- Remove the sewage holding tank as an unnecessary risk.
Could possibly install a new wall, door and light fixture for a
new 9 1 x 12' storage room.
- Remove the existing water storage tank.
Install two
walls, ceiling, door and light fixture for an additional 8'x 10'
storage room.
- Remove the existing fire sprinkler water storage tank.
By adding a wall and light fixture, this would add a lO'xll' area
to the room made available by removing the water storage tank.
The fire sprinkler protection would then be consist with the
Senior Center, Greist Center, and the new SATS facility.
TOTAL PROJECT COSTS:
$7 5, 000
This amount will allow the
Department to contract for the expertise required to complete the
hook-up, remove the unused tanks, and create additional storage
space.
Because of the amount of dollars required,
the
Department is not in a position to absorb the budgetary impact.
DISCUSSION & JUSTIFICATION:
In addition to the correction and alleviation of a potential
health hazard directly involving the drinking water, several
other significant benefits are to be gained.
By removing the unused and potentially hazardous tanks, and
converting the space into storage, the overall usefulness of the
facility is increased.
Warm storage, as you know, is at a
premium in Barrow; the entire Department would benefit from
adding additional space.
The volume of stored materials currently in the infant room
prevents its intended use at this time. Added storage would also
open up this area for increased infant activities.
MEMO/Edward Itta
Day Care Proposal
December 28, 1989
Pa g e 3
In closing, the long term operational cost savings of the removed
pumps, reduced maintenance, and the reduced cost of water used
will payback the costs of renovation in approximately eight o r
nine years.
Attached for your review and further justification are memos
which address the magnitude of the problem and justification f or
removal of the unused tanks.
Thank you for your time and consideration of this request .
I
will await your comments and direction.
If not appropriate for
consideration by the "100 Committee", I would request your
support for a special Assembly appropriation.
//J~L~d -;
-<~
· ~ ;N~~
Approved
cc:
Ida Olemaun, Deputy Director
Barbara Cox, Program Coordinator
files
Disapproved
STEVE COWPER, GOVERNOR
.j
_b
DEPT. OF ENVIRONMENTAL CONSERVATION
December 27, 1989
,: (907) 452-1714
1
Northern Regional Office
1001 Noble Street
Suite 350
Fairbanks, Alaska 99701
Ms . Barbara Cox, Director
Browerville Day Care Center
North Slope Borough
P.O. Box 69
Barrow, Alaska 99723
Dear Ms. Cox:
Re:
"Other Bacteria" in Potable Water
Enclosed is a computer listinq of water sample results from the
Browerville Day Care Facility.
As you can see, there have been
numerous cases of the water containing "other bacteria".
Also
enclosed is an information sheet that explains such problems.
It is our understanding that the water system has been shock
disinfected several times but the bacteria keep coming back. We
also understand that the most likely cause of the problem appears
to be dead end lines which allow the bacteria a warm, wet
environment·in which to grow.
By this letter, and under the authority of 18 AAC 80.040, we are
requiring maintenance of a disinfection residual in the day care
water supply. This will require the addition of a measured amount
of bleach to each load of water delivered and daily measurement of
the chlorine residual at a tap in the distribution system.
You will need to obtain a chlorine test kit and enclosed is
information on ordering the most popular model.
Start by adding
one tablespoon per 100 gallons. Track chlorine levels for several
days an9 then adjust the quantity of bleach up or down.
Try and
maintain a residual in the 0.5 to 1.0 rngjl range.
Enclosed is a
_form for recording the results and submitting them to this office.
We _need to receive the results by the lOth of each month.
If we continue to receive results showing bacterial contamination,
we will issue a "boil water notice" which will require even closer
control of the water.
Ms. Barbara Cox
-
December 27, 1989
2 -
The ultimate solution would be to have a qualified plumber go
through and eliminate the dead end lines and connect directly to
the utilidor.
Please call with any questions or comments.
Engineer
sjjjg
Enclosure
cc: Cindy Young, NSB/Barrow
Elizabeth Nelson, NSB/Barrow
Nancy Napolilli, ADEC/Fairbanks
310.07.031
-.
..
By coordinating existing school staff, city recreation staff and
volunteers it was felt that the majority of these activities could be
addressed with limited investment by the North Slope Borough or City of
Bar row.
It was suggested that picnics and ice rink activities could
possible be sponsored by community organizations, the NSB and the City.
As indicated above, the task force attempted to identify activities
that could be one) coordinated with or through existing staff; two)
utilize existing equipment or facilities; three) maximize community
involvement.
7\
The third committee was Intervention and the recommendations from
the Task Force included:
1)
REACH program in the schools,
2)
The need for truant officers in the schools,
3)
The need for peer "Counselors"
The REACH program is used in many schools across the country to
reach out to students who are in academic or social trouble. Since the
specifics of the program's structure and cost were unknown Beverly Hugo
agreed to provide information to the Task Force and school board for
budgetary and recommendation analysis prior to December 13, 1989. The
issue of truant officers has been discussed for the past two years. It
was generally felt by the task force that poor attendance and skipping
classes are issues that need to be addressed. There are legal questions
that would need to be reviewed by the school board prior to acting on
this recommendation.
Everyone present felt there must be a more
effective way to deal with the problem than is currently available to
the school staff.
The need for peer counselors was primarily supported by the
students at the meeting.
They recommended that the natural helpers
program be incorporated at the teen center to offer trouble youth
assistance. This would ideally be done with the guidance of an adult
to support the natural helpers and to assist with crises.
I also feel that Fannie Akpik' s recommendation that a native
counselor be designated at the schools is an excellent idea. The focus
should not be academic only but should assist youth with all their
problems. I believe that special training could be provided by the SATS
staff, Mental Health, DFYS and on-going training statewide to offer a
quality native based counselor to all students in the schools.
In conclusion, the Juvenile Task Force will continue to meet.
Input and participation is being requested by the students.
Polls of
the students will be coordinated and conducted through the PTA and
Natural Helpers program. Alot needs to be done but the members of the
task force are energetic and concerned .
cc:
SATS Files
Marie Neakok, DD H&SS
NORTH SLOPE BOROUGH
DEPT. OF HEALTH AND SOCIAL SERVICES
SUBSTANCE ABUSE TREATMENT SERVICES
P.O. Box 69
Barrow, Alaska 99723
Phone: (907) 852-4673
MEMORANDUM
TO:
NSB Mayor George Ahmaogak
THRU:
Edward Itta,
THRU:
Cindy Young, Health Dept.
FROM:
Chris Cobb, Acting
DATE:
Dece~ber
SUBJ:
Recommendations of the Juvenile Task Force
C.A.O.~
Director~
Chairperson~
'
7,1989
The Juvenile Task Force has developed recommendations for
Mayor • s consideration in three areas:
recreation, facilities
intervention.
the
and
J
1
A unanimously approved recommendation for facilities by the task
force was that an interim group home project ~e funded.
This
recommendation was made with the understanding : that : construction of a
permanent scaled down youth facility would proceed. The Department of
Health and Social Services would provide the ~roup home .space from a
three bedroom apartment located at 5200 Karluk, it would be supervised
by the Children's Receiving Home staff. This is the same location that
the AWIC and Mental Health programs provide services.
Not only woulq
their support be available when needed, but current renovations are .
makin~the building secured.
YJ
The recommendations from the recreation committee were:
1)
Gymnastics classes and/or teams at the high school,
2)
Swim teams and more lessons,
3)
On going Eskimo Games and coaches,
4)
Skating activities; i.e. hockey, broom ball, figure skating,
5)
Community recreation/Picnics
The discussion focused on the need for alternative activities to
basketball, volleyball and wrestling at the schools. It was felt that
too many youth were left out and that gymnastics, hockey, swim teams
etc. would be sports that many of the kids would be interested in
participating.
The idea of community recreation and picnics was
discussed in terms of activities the entire family could enjoy. It was
suggested that if there were two or three sponsored picnics each year
where people could practice for the eskimo games, play eskimo basebal l
and enjoy a sober, drug-free day.
NORTH SLOPE BOROUGH
DEPT. OF HEALTH AND SOCIAL SERVICES
P.O. Box 69
Barrow, Alaska 99723
Cynthia N. Young, Director
Matsutani Building
Phone: (907) 852-3999
M E M OR A NDUM
TO:
Mike Buller, Budget Officer
FROM: Cynthia N. Young, Director
tf13
~b~
DATE: January 29 , 1990
SUBJ: FEBRUARY APPROPRIATION REVISIONS
Attached for your review and processing a r e the appropriation
revisions for Assembly cons i deration for the month of February.
Adolesc ent Gr oup Home $151 , 105
Day Care Utilidor Connect - $ 75,000
Thank you for you r time and assistance.
cc:
files
NORTH SLOPE BOROUGH
APPROPRIATION REVISION
JOURNAL VOUCHER: _ _ _ _ _ _ __
FUND: General Fund
FUNCTION:
DATE:
February 1990
ACTIVITY: 70-70-92-04
Health
NEW BALANCE
OLD BALANCE
100
110
120
130
200
210
220
230
240
250
260
270
280
290
300
310
320
330
340
350
360
370
380
390
PERSONAL SERVICES
Salaries and Wages
Overtime Wages
Benefits & Related Costs
TOTAL
CONTRACTUAL SERVICES
Communications
Advertising and Printing
Rents & Utilities
Transportation & Travel
Insurance & Bonding
Prof. Fees & Services
Other Contractual Serv.
Equipment Maintenance
Program Information
TOTAL
APPROPRIATION
~=
INCREASE
DECREASE
$
942,658
$
$
$
$
164,965
1,107,623
$
$
$
$
$
$
$
2,150
150
39,150
-- ~-l,342
95,182
3,000
500
170,182
75,000
$
143,424
$
$
$
OTHER EXPENSES
Clothing & Personal Supp. $
Food
Office Supplies
Household Supplies
Bldgs .& Grounds Materials
Other Supplies
Equipment Parts
Vehicle Fuel
Generator Fuel
TOTAL
$
193
55,000
6,000
22,000
1,000
3,000
2,500
2,100
400
92,153
$
$
$
500 EQUIPMENT
900 NONEXPEND. DISBURSEMENTS
TOTAL ACTIVITY
70
$
-r------$
1,343,200
REQUESTED BY:
~· AI
DEPTI AGENCY:
He a 1t~ 1 SM/vij
Revenue Code:
if
Grant Number: _ _ __
tlo?MJ_
$
-
- - - - - - - - - - -- -
$ --- - -
$
$
$ _ l]O,J82
$
1
$
$
75,000
j
APPROVED BY:
MAYOR
Total Program $1,418,200
NORTH SLOPE BOROUGH
DEPT. OF HEALTH AND SOCIAL SERVICES
P.O. Box 69
Barrow, Alaska 99723
Cynthia N. Young, Director
Matsutani Building
Phone: (907) 852-3999
MEMORANDUM
TO:
George N. Ahmaogak, Sr., Mayor
THRU: Edward Itta , C.A . 0.1()2
Dan Fauske, Director, Admin. &
~
Finane~
FROM: Cynth ia N. Young, Director , DH&SS ~0~
0
DATE: January 2, 1989
u
'j
SUBJ: ADOLESCENT GROUP HOME PROJECT
Per the recommendations of the Juvenile Task Force, I am
submitting for your review and consideration the attached
proposal addressing the establishment of an Adolescent Group
Home. Because of the financial impact, I am requesting a special
appropriation for the program's development.
The proposal consists of a narrative description of the program,
program goals and objectives, and a detailed budget.
Total
" start-up" and operational costs for the remaining six months is
approximately $151,000 and wou ld be funded solely by the North
Slope Borough .
The Division of Family & Youth Services funding
would not be a consideration until the year enters into a new
funding cycle.
Also included is the total program costs fo r a full year's
operation
fiscal year 1 990 -1 99 1
$287,046.
The State of
Alaska, Division of Family & Youth Services wou l d contribute
$228 ,1 25 .
The Borough ' s projected contributi on would actually
drop to $58,921, next fiscal year .
The State's contribution is based on current "bed rates" which
are guaranteed by the State on a yearly basis. Thes e rates have
not dropped in the past eight years, but i nstead have been on a
steady incline due to the rising costs of providing specialized
residential care.
Once again, I submit this request for "special appropriation"
for your review and consideration.
The source of funding is at
your discretion.
cc:
files