Minutes
Transcription
Minutes
The 2924`s Regular Meeting of the Board of Trustees of the Village of Mundelein was held Monday, September 24, 2007 at 1000 North 2924' Regular Meeting Midlothian Road, Mundelein. Mayor Kessler called the meeting to order at 7: 06 pm. Clerk Dahlstrom took the roll. It indicated these members present: Attendance Trustees Nutschnig, Schedler, Semple, Sullivan, and Voss. Absent: Cancelli. Village attendance: Village Administrator Lobaito; Assistant Village Administrator Flynn, Chief Rose, MPD; Acting Chief Adams, MFD; Finance Director Hatton, Public Works Director Miller, and Attorney Marino. Pledge of Allegiance Mayor Kessler led the Pledge of Allegiance. Motion by Voss, seconded by Sullivan to approve the Minutes of the Regular Village Board Meeting of September 10, 2007. Upon roll call vote, the vote was as follows: Ayes: Voss, Sullivan, Nutschnig, Schedler, and Semple; nays: none; absent and not voting: Cancelli. Motion Motion to Approve the Minutes of Regular Board Meeting of September 10, 2007 carried. Mayor Kessler opened the meeting was opened to the floor. Mr. Jack Forshaw, 167 Prospect Avenue thanked the Village for the concerts in the park in conjunction with the Park District. Mr. Forshaw stated he has enjoyed the concerts and hopes the Village continues to offer the concerts. Mr. Forshaw stated he is concerned with a monopoly for a waste hauler in the Village, it was attempted with cable and learned it did not work. How is the price of service going to be regulated? It is not democratic to have choices. People are getting tasered for speaking out and this is concerning. If it will save money, when will he see it on his tax bill? Mayor Kessler thanked Mr. Forshaw for his comments regarding the concerts, and Assistant Administrator Flynn along with Trustee Voss for their efforts regarding the concerts. As for the waste hauler, it will be bid out for the lowest bid. Trustee Semple stated October 22, 2007 a Public Works meeting will be held to discuss the waste hauler project. Mr. Chris Jenssens, 318 South Hickory Street stated there is a sinkhole in front of his house that has been filled twice and is still a problem. Mr.Jenssens asked for an update. Director Miller stated there is an ongoing investigation regarding this problem and is looking as a sanitary /sewer problem. It will be televised this week to determine the problem. Mayor Kessler asked Mr. Jenssens to provide Director Miller a telephone number for direct contact once the problem and solution are identified. Mrs. Amy Jenssens, 318 South Hickory Street stated Public Works was out to fix the sidewalk across the street. They used black top and it does not look good on concrete. Director Miller stated black top was used as a temporary fix until the permanent fix can be made. 151 Floor Opened to Public Ms. Sarah Powers, 1980 Manor Lane thanked Director of Planning Barrera, Planner Amanda Goski, Trustees Sullivan and Voss for the meeting regarding Clark Street project, it was very informative. Ms. She Powers asked for an update regarding off -track betting. understands Arlington Park has been sending letters to patrons asking them to support the OTB in the Village. Administrator Lobaito stated they are working on their annexation agreement, however a public hearing has not been scheduled. Ms. Powers asked if consultants have Mayor Kessler stated been hired to fill commercial vacancies. consultants have not been hired, however the Business Development s; Commission has been working on attracting businesses. Ms. Powers asked if commission appointments have any engineering or architectural experience. Mayor Kessler stated they have not had those requirements for commission appointments. Ms. Powers stated the leaf collection program is a great program and hopes they continue the program when selecting a waste hauler. No other comments were made. The public commentary was closed. Floor Closed to Public Mayor Kessler stated there are several commission appointments. Mayor's Report Motion by Sullivan, seconded by Voss to appoint Scott Black as Chairman of the Plan Commission. Commission Appointments Motion to Appoint Scott Black as Chairman of the Mayor Kessler stated Chairman of the Plan Commission Edmunds announced his resignation and Mr. Scott Black has been a member of the Plan Commission for a number of years. Plan Commission Upon roll can vote, the vote was as follows: Ayes: Sullivan, Voss, Nutschnig, Schedler, and Semple; nays: none; absent and not voting. Cancelli. Motion carried. Oath of Office Clerk Dahlstrom administered the oath of Office. Administered Motion by Voss, seconded by Nutschnig to appoint Wayne W. Brown Motion to Appoint Wayne to the Business Development Commission. Upon roll can vote, the W. Brown to the Business Development Commission vote was as follows: Ayes: Voss, Nutschnig, Schedler, Semple, and Sullivan; nays: none; absent and not voting: Cancelli. Motion carried. Oath of Office Clerk Dahlstrom administered the oath of Office. Administered Motion by Nutschnig, seconded by Sullivan to appoint Robin D. Meier Motion to Appoint Robin D. Meier to the Plan to the Plan Commission. Upon roll call vote, the vote was as follows: Commission Ayes: Nutschnig, Sullivan, Schedler, Semple, and Voss; nays: none; absent and not voting: Cancelli. Motion carried. Oath of Office Clerk Dahlstrom administered the oath of Office. Administered Motion by Voss, seconded by Nutschnig to appoint John Gallagher to 152 I the Police Pension Board. Upon roll call vote, the vote was as follows: Ayes: Voss, Nutschnig, Schedler, Semple, and Sullivan; nays: none; absent and not voting: Cancelli. Motion carried. Mayor' s Report (Continued) Motion to Appoint John Gallagher to the Police Pension Board Clerk Dahlstrom administered the oath of Office. Oath of Office Motion by Semple, seconded by Sullivan to authorize the Mayor to execute the Amendment to the Easement Agreement between the Village of Mundelein, Frederick Dempsey and Sandra Dempsey and Pulte Home Corporation. Upon roll call vote, the vote was as follows: Ayes: Semple, Sullivan, Nutschnig, Schedler, and Voss; nays: none; absent and not voting. Cancelli. Motion carried. Motion by Sullivan, seconded by Schedler to authorize the Mayor and Clerk to execute Lake County Division of Transportation' s Municipal permit application to Utility /Facility Acceptance on a County Highway install and maintain a bituminous path located at the Northeast Cotner of the intersection of Hawley Street ( County Highway 70) and Chevy Upon roll call vote, the vote was as follows: Ayes: Sullivan, Schedler, Nutschnig, Semple, and Voss; nays: none; absent and not voting: Cancelli. Motion carried. Chase Road. Administered Dempsey Easement Motion to Authorize the Mayor to Execute the Amendment to the Easement Agreement Lake County Permit Applications - Motion to Authorize the Mayor to Execute Lake County DoT' s Municipal Utility /Facility Acceptance on a County Highway Permit Application Motion by Voss, seconded by Nutschnig to accept the Plan Northfield Block —145 5 Leighton Tower Road outside storage height restrictions in the M -1 Industrial District from 8 feet to 16 feet, pursuant to Section 20.40.040(7) referencing Section Motion to Accept the Plan Commission' s recommendations to accept a variance exceeding the 20.40.030(7) of the Mundelein Municipal Code. Upon roll call vote, the vote was as follows: Ayes: Voss, Nutschnig, Schedler, Semple, and Commission' s Recommendations Sullivan; nays: none; absent and not voting: Cancelli. Motion carried. Motion by Nutschnig, seconded by Sullivan to accept the Plan Commission' s Findings of Fact. Upon roll call vote, the vote was as follows: Ayes: Nutschnig, Sullivan, Schedler, Semple, and Voss; nays: Motion to Accept the Plan Commission' s Findings of Fact none; absent and not voting: Cancelli. Motion carried. draft an Motion by Nutschnig, seconded by Voss to authorize staff to ordinance granting Northfield Block Company the variance to exceed outside storage height restrictions in the M -1 Industrial District from 8 feet to 16 feet. Motion to Authorize Staff to Draft an Ordinance Granting Northfield Block Company the Variance to Exceed Outside Storage Trustee Voss asked if the variance is for a 16 -foot fence. Mt. Robert Monroe, President of Robert Allan Monroe Associates, stated two parcels adjacent to and south of their existing facility. They propose to build a new two -story 15, 000 squate -foot corporate sales center and showroom. The existing chain link fence will be replaced along the south and east property lines and heavy landscaping will provide additional screening. The request is to have palletized masonry material stacked to 16 feet high the fence is six -feet high. Trustee Voss asked what would prevent someone from jumping over the fence and 153 Height Restrictions in the M -1 Industrial District from 8 feet to 16 feet Mayor' s Report (Continued) climbing on top of the 16 feet material. Mr. Monroe stated in the 19 years he has never experienced someone climbing onto the material, not Northfield Block —1455 to say it has never happened. Leighton Tower Road Continued) Trustee Sullivan asked Mr. Monroe to extend the Board' s appreciation to Northfield Block in recognizing the long time and valued corporate citizen. The improvements are exemplary and Northfield Block is leading the way for outstanding improvements. Trustee Nutschnig asked if they already received approval for this variation? Mr. Monroe stated they did receive approval on the variance in the past, however their internal records are incomplete and they wanted to ensure proper compliance. Upon roll call vote, the vote was as follows: Ayes: Nutschnig, Voss, Schedler, Semple, and Sullivan; nays: none; absent and not voting: Beldon Place Subdivision Cancelli. Motion carried. Motion to adopt A Motion by Semple, seconded by Sullivan to adopt A Resolution Approving a First Amendment to Development Agreement. Resolution Approving a First Amendment to ( Resolution No. 07- 09 -40) Development Agreement Trustee Voss asked if the date needed to be filled in to the Agreement. Attorney Marino stated they couldn't be filled in until the Agreement has been approved. If this motion is approved, today' s date will be used. Trustee Voss asked why the Acquisition Notice was not delivered? ' Attorney Jesse Dodson stated it was an oversight. Upon roll call vote, the vote was as follows: Ayes: Semple, Sullivan, Nutschnig, Schedler, and Voss; nays: none; absent and not voting: Cancelh. Motion carried. Motion to pass An Motion by Semple, seconded by Schedler to pass An Ordinance Ordinance Amending Zoning Map to Classify ( Amending Zoning Map to Classify Property in R -8 Zoning District. Property in R -8 Zoning District Ordinance No. 07- 09 -51) Trustee Voss stated this was not rezoned prior because the Acquisition Notice was not received. Attorney Marino stated that was correct. She will vote against this motion because she does not feel this development is in the proper area, although she did attend the Sales Opening. Upon roll call vote, the vote was as follows: Ayes: Semple, Schedler, Nutschnig, and Sullivan; nays: Voss; absent and not voting: Cancelli. Motion carried. Ordinance Approving Motion by Semple, seconded by Schedler to pass An Ordinance Approving Special Use Permit for Planned Unit Development, Special Use Permit for Variations and PUD Development Concept Plan. ( Ordinance No. , Planned Unit Development, 07- 09 -52) Upon roll call vote, the vote was as follows: Ayes: Semple, Variations and PUD Schedler, Nutschnig, and Sullivan; nays: Voss; absent and not voting: Development Concept Plan Cancelli. Motion carried. Motion to pass An 154 Trustee Semple reported on the Public Works Committee Meeting. Trustee Semple stated staff would make enhancements and report back to the Board. Trustee Semple stated Omnibus Item 3 is a motion to approve an agreement for professional services with Smith Engineering Consultants, Public Works Committee Report of Public Works Committee Meeting Inc. regarding the recommendations of the Committee. Trustee Semple called a Public Works meeting for Monday October 22, 2007 at 6: 00 pm regarding a single waste hauler. Public Works Meeting Called 10. 22.07 at 6: 00 PM Finance Committee — Trustee Sullivan highlighted the expense report. Highlights of Financial Trustee Sullivan stated the big advantage for a single waste hauler is the cost is reduced. The disadvantage is unless the waste is in the container the hauler won' t pick it up, however there would be less wear on the streets. Trustee Sullivan would discuss this at the Public Works Committee Reports Single Waste Hauler Comments meeting. Trustee Sullivan requested a meeting with the Finance Director to get an Reimbursable Items Request update regarding reimbursable items. Mayor Kessler asked to be included in how the new process is working, whether the changes are effective. Motion by Semple, seconded by Voss to adopt A Resolution Waiving the Formal Bidding Process for the Purchase and Installation of a Computer Aided Dispatch System from Visionair, Inc. of Castle Hayne, North Carolina, Telecommunications Service Console Police Committee - Motion to Adopt A Resolution Waiving the Formal Bidding Process for the Purchase and Furniture from Watson Dispatch, Inc. of Appleton, WI and Radio Integration Services from Radicom, Inc. of McHenry, IL for the Mundelein Police Department. ( Resolution No. 07- 09 -41) Installation of a Computer Trustee Semple asked Chief Rose to summarize the request. Chief Rose Radio Integration Services summarized the request. Aided Dispatch System, Telecommunications Service Console Furniture, and for the Mundelein PD Trustee Sullivan stated he has a concern along with IT is the weakness in the system. They are unable to get parts for the system. This is a budgeted item, and it has been planned for a few years and is needed. Trustee Nutschnig asked if there is an external project manager. IT Director Pedraza stated the project manager is an internal project manager. Upon roll call vote, the vote was as follows: Ayes: Semple, Voss, Nutschnig, Schedler, and Sullivan; nays: none; absent and not voting: Cancelli. Motion carried. Trustee Voss stated Friday September 28 is Mundelein High School' s Homecoming. The Homecoming Parade is scheduled for that same afternoon and Mundelein High School has invited the Board to participate in the parade. Trustee Voss stated she would participate and encouraged the rest of the Board. Trustee Semple stated he would be driving the Freshman Float, however it would not be in the trustee role. 155 Community Development Committee MHS Homecoming 09. 28.07 Crossroads Trustee Voss stated she received a memo regarding Crossroads and the OTB. She has received much opposition regarding the project. Trustee Voss stated she visited the OTB in Waukegan, but not the restaurant in McHenry. Trustee Voss asked if the negotiating team had been assigned. Mayor Kessler stated the project is not at that stage. Mayor Kessler stated he has received comments in favor as well. The Waukegan location is not the same project that is being proposed. The petitioner needs to do much more before it can come before the Board. Trustee Voss stated she will vote against the motion if it comes before the Board and would like to excuse herself from the negotiating team. Trustee Sullivan stated the project is not an OTB, but an annexation agreement with a new restaurant. The petitioner is proposing a restaurant twice the size as the existing restaurant, and is willing to consider the OTB as a small part of his sports bar. All aspects of the project should be considered before making a decision. Mayor Kessler restated the discussion is premature, it is not on the agenda, nor is the petitioner present to answer and / or comment. Trustee Voss agreed it was not on the agenda. Trustee Voss stated if the project were to expand his restaurant, she would consider the project. The petitioner approached the County and the County rejected the project. Trustee Sullivan stated the project is not to expand the restaurant; it is to build a new restaurant. At the time it was presented to the County, it was presented in the Shack, and then in the restaurant without improvements; if the same presentation were presented to the Board, the Board would deny that as well. Trustee Nutschnig stated the Permits Committee meeting scheduled for Carmel High School sign earlier was cancelled due to the denial of the Appearance Review Committee. Motion to Approve the Motion by Nutschnig, seconded by Sullivan to approve the minutes of the Minutes of the August 27 August 27, 2007 Permits Committee Meeting. Upon roll call vote, the vote was as follows: Ayes: Nutschnig and Sullivan; nays: none; absent and not voting. 2007 Permits Committee Meeting Cancelli. Motion carried. Trustee Schedler recognized Acting Chief Adams for his exemplary job he has Fire Committee - Recognition to Acting Chief Adams done for the last year. Trustee Schedler asked Acting Chief Adams to remind everyone of the Fire Station Open House. Acting Chief Adams stated Sunday October 7 at 11: 00 Open House am — 2:00 pm is the Fire Station Open House. Mayor Kessler presented the Omnibus Vote Agenda asking for any additions, Omnibus Vote Agenda deletions or corrections. Items Removed from There were no additions, deletions or corrections. Omnibus Agenda Motion by Sullivan, seconded by Nutschnig to approve the following Omnibus Motion to Approve Vote Agenda. Omnibus Vote Agenda 156 l Motion to approve the Departmental Purchase Request in 1. the amount of $48, 747.50 from T.P.I., 7N262 W. Whispering Trail, St. Charles, IL 60175 fox Del Webb Inspections. ( Omnibus ( Motion to Approve Omnibus Vote Agenda Continued) Vote) Motion to approve the proposal from Mundelein Disposal for the 2007 Leaf Collection Program in the amount of 2. 47, 070.40. ( Omnibus Vote) 3. Motion to approve an Agreement for Professional Services with Smith Engineering Consultants, Inc. in the amount of $ 21, 890.00 and authorize the Mayor' s signature on the Agreement. ( Omnibus Vote) 4. Motion to approve change order No. 1 for the Winchester Road Pumping Station Modifications Project increasing the contract value by $ 14,480.00 and authorization for the Village Administrator' s signature on the Change Order. Omnibus Vote) 5. Motion to approve an Agreement for Professional Services with Smith Engineering Consultants, Inc. in the amount of $ 40,000.00 and authorize the Mayor' s signature on the Agreement. ( Omnibus Vote) 6. Motion to adopt A Resolution Approving an Extension of the Completion Date in the Subdivision Improvement Agreement between the Village of Mundelein and Glen Garden Estates, L.L.C., subject to attorney review. Omnibus Vote) (Resolution No. 07- 09 -42) 7. Motion to adopt A Resolution Establishing a Deferred Compensation Plan for the Village of Mundelein. ( Omnibus Vote) (Resolution No. 07- 09 -43) 8. Motion to approve the payment of bills, as indicated in ^, the Governing Body Report, for the period 09/ 11/ 07 through ( 09/ 24/ 07 in the amount of $1, 359,317.46. ( Omnibus Vote) j Upon roll call vote, the vote was as follows: Ayes: Sullivan, Nutschnig, Schedler, Semple, and Sullivan; nays: none; absent and not voting: Cancelli. Motion carried. Attorney' s Report Executive Session Attorney Marino stated an Executive Session without action would be held after the Regular meeting to discuss pending litigation pursuant to 5 ILCS 120, Section 2( c)( 11). Business License Hearing regarding Family Fuel, Inc., Mayor Kessler stated the Business License Hearing regarding Family Fuel, Inc., DBA Mundelein Clark would be postponed due to recently 157 DBA Mundelein Clark Postponed Motion to Recess into a appointed legal counsel. Liquor Control Commission Meeting Motion by Voss, seconded by Nutschnig to recess into a Liquor ' Control Commission meeting. Upon roll call vote, the vote was as follows: Ayes: Voss, Nutschnig, Schedler, Semple, and Sullivan; nays: none; absent and not voting: Cancelli. Motion carried. The 2924`h Regular meeting was recessed Motion to reconvene the 2924`h Village Board Meeting The 2924`h Regular meeting was recessed at 8:21 pm. Motion by Semple, seconded by Nutschnig to reconvene the 2924' Village Board Meeting. Upon roll call vote, the vote was as follows: Ayes: Semple, Nutschnig, Schedler, Sullivan, and Voss; nays: none; absent and not voting: Cancelli. Motion carried. The 2924`h Regular meeting The 2924`h Regular meeting was reconvened at 8:28 pm. was reconvened Clerk Dahlstrom took the roll. It indicated these members present: Trustees Nutschnig, Schedler, Semple, Sullivan, and Voss. Absent: Attendance Cancelli. Village attendance: Village Administrator Lobaito, Assistant Village Administrator Flynn, Chief Rose, MPD; Acting Chief Adams, MFD; Finance Director Hatton, Public Works Director Miller, and Attomey Marino. Motion to Recess into Executive Session Motion by Semple, seconded by Nutschnig to recess into Executive Session to discuss pending litigation pursuant to 5 ILCS 120, ' Section 2(c)( 11). Upon roll call vote, the vote was as follows: Ayes: Semple, Nutschnig, Schedler, Sullivan, and Voss; nays: none; absent and not voting: Cancelli. Motion carried. The 2924`h Regular meeting The 2924' Regular meeting was recessed at 8: 29 pm. was recessed Motion by Nutschnig, seconded by Sullivan to reconvene the 2924`'' Motion to reconvene the Village Board Meeting. Upon roll call vote, the vote was as follows: 2924`h Village Board Meeting Ayes: Nutschnig, Sullivan, Schedler, Semple, and Voss; nays: none; absent and not voting: Cancelli. Motion carried. The 2924`h Regular meeting The 292e Regular meeting was reconvened at 8: 57 pm. was reconvened Clerk Dahlstrom took the roll. It indicated these members present: Trustees Nutschnig, Schedler, Semple, Sullivan, and Voss. Absent: Attendance Cancelli. Village attendance: Village Administrator Lobaito, Assistant Village Administrator Flynn, and Attorney Marino. Mayor Kessler stated there was an Executive Session to discuss pending litigation and would be no action taken. Assistant Village No Action Taken After Administrator Flynn checked the hallway and no one was waiting. Executive Session Motion by Nutschnig, seconded by Sullivan to adjourn the 2924`h 158 Regular Board meeting. Upon unanimous voice vote, the meeting Motion to Adjourn was adjourned at 8: 58 pm. The meeting was adjourned at 8: 58 pm. Adjournment V' age Clerk F 159