March 2010 - West Coast Council

Transcription

Ordinary Meeting 16th March 2010
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Notice of Meeting
To All Councillors
In accordance with the Local Government (Meeting Procedures) Regulations 2005, notice is given of
the next ordinary meeting of the West Coast Council which will be held at the Board Room, Corner of
Sticht and Cutten Streets, Queenstown on Tuesday 16th March 2010. The meeting will commence at
5.00pm.
Agenda and associated reports are attached.
The notice of meeting was published in The Advocate newspaper on Wednesday 10th March 2010.
Dated at Queenstown this 10th day of March 2010.
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Public Participation
In accordance with the Local Government
(Meeting Procedures) Regulations 2005 the
Mayor at 5.40pm or as soon as practicable
thereafter, will declare a period of time to be
set aside for public question time during
which any member of the public may ask
questions relating to the activities of
Council.
31 Public question time
(1) A member of the public may give written
notice to the general manager 7 days before
an ordinary meeting of a council of a
question to be asked at that meeting.
(2) The chairperson may –
(a) address questions on notice submitted
by members of the public; and
(b) invite any member of the public present
at an ordinary meeting to ask questions
relating to the activities of the council.
(3) The chairperson at an ordinary meeting
of a council must ensure that, if required, at
least 15 minutes of that meeting is made
available for questions by members of the
public.
(4) A question by any member of the public
under this regulation and an answer to
that question are not to be debated.
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(5) The chairperson may –
(a) refuse to accept a question; or
(b) require a question to be put on notice
and in writing to be answered at a later
meeting.
(6) If the chairperson refuses to accept a
question, the chairperson is to give reasons
for doing so.
(7) A council is to determine any other
procedures to be followed in respect of
question time.
(8) The period referred to in
subregulation(1) includes Saturdays, Sundays
and public holidays but does not include –
(a) the day on which notice is given
under that subregulation; and
(b) the day of the meeting.
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Councillors
Code of Conduct – The code of conduct is a
statement of the standard of behaviour that
Councillors
have
agreed
should
be
demonstrated, and which the community can
expect to be demonstrated, when they are
carrying out their roles and functions.
Questions without notice
29. Questions without notice
(1)A councillor at a meeting may ask a
question without notice of the
chairperson or, through the
chairperson, of –
(a)
another councillor; or
(b)
the general manager.
(2)
In putting a question without notice,
a councillor must not –
(a)
offer an argument or opinion; or
(b)
draw any inferences or make any
imputations
except so far as may be necessary to explain
the question.
(3)
The chairperson must not permit any
debate of a question without notice or
its answer.
(4)
The chairperson, councillor or
general manager who is asked a question
without notice may decline to answer
the question.
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(5)
The chairperson may refuse to accept
a question if it does not relate to the
activities of the council.
(6)
Questions without notice, and any
answers to those questions, are not
required to be recorded in the minutes.
(7)
The chairperson may require a
councillor to put a question without
notice in writing.
30. Questions on notice
(1)A councillor, 7 days before an ordinary
meeting of a council or council
committee, may give written notice to the
general manager of a question in respect
of which the councillor seeks an answer
at that meeting.
(2) An answer to a question on notice must
be in writing.
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I certify that with respect to all advice, information or recommendations provided to Council with
this agenda:
1.
The advice, information or recommendation is given by a person who has the
qualifications or experience necessary to give such advice, information or
recommendation, and
2.
Where any advice is given directly to the Council by a person who does not have the
required qualifications or experience, that person has obtained and taken into account
in that person’s general advice the advice from any appropriately qualified or
experienced person.
Note: Section 65 (1) of the Local Government Act 1993 requires the General Manager to
ensure that any advice, information or recommendation given to the Council is given by a
person who has the qualifications or experience necessary to give such advice, information or
recommendation. Section 65 (2) forbids Council from deciding any matter which requires the
advice of a qualified person without considering that advice
Deleted: ¶
¶
Peter Harder
GENERAL MANAGER
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Ordinary Meeting
16th of March 2010
5.00 PM
Queenstown
Corner Sticht and Cutten Streets
Agenda Topics
24/10
Opening
13
(a) Apologies
(b) Declaration of Pecuniary Interest by Members
25/10
26/10
Confirmation of Minutes
15
(a) Ordinary Meeting – Tuesday 16th February 2010
17
Councillor Information
27
(c) Workshops
(d) Questions without notice
(e) Questions with notice
(f) Motions on Notice – Cr P Vickers, Cr R Gerrity & Cr S Eley
27/10
28/10
29/10
30/10
31/10
32/10
Mayors Diary & Communications
Mayors correspondence
37
Information Reports
51
(a) General Manager’s Report
(b) Manager Corporate Services
(c) Planning Officer
(d) Environmental Health Officer
(e) Manager Civil Works & Town Maintenance
(f) Natural Resource Management
(g) Tourism Community Liaison Officer
53
60
70
77
81
91
93
General Manager’s Reports
97
(a) Report – West Coast Entry Signage
(b) Report – Purchase of Land
99
101
Planning Authority
105
(a) Report – 121/2009 Large Garage & House Extensions
107
Correspondence
117
(a) Letter – Project Queenstown ‐ Qtn Heritage & Arts Festival
(b) Letter – Dannielle Devlin – Sponsorship
(c) Letter – Lorriane Hughes – Zeehan Garden Club
(d) Letter – Gavin O’Callaghan – Support
(e) Letter – Forestry Tas – Briefing sessions
117
119
120
121
122
Minutes of Committees
123
(a) Tullah Progress Association
(b) Project Queenstown
124
126
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24/10
Opening
The Mayor to welcome the public in the gallery and declare the meeting open at 5.00pm.
(a) Apologies:
(b) Declaration of Pecuniary Interest by Members:
In accordance with Regulation 8 of the Local Government (Meeting Procedures)
Regulations 2005, the Mayor requests Members to indicate whether they or a close
associate have, or likely to have a pecuniary interest in any item included in the
Agenda.
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25/10
Confirmation of Minutes
That the Ordinary Meeting of Council held on 16th February 2010 be confirmed.
Moved by:
Seconded by:
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Comment [A1]:
Minutes of an Ordinary Meeting of Council Held at
Gaffney Street, Strahan
on Tuesday 16th February, 2010
at 5:00PM
The Mayor opened the meeting at 5.00pm.
Present:
Mayor D Gerrity, Cr P Vickers, Cr R Gerrity, Cr S Eley, Cr R Giles, Cr A Medwin, Cr P Reid, Cr S Pitt & Cr A Rose.
In Attendance:
Peter Harder (General Manager), Brian Lovell (Manager Corporate Services), Amelia Howard
(Minutes), Robert Fee (Works Manager), Kellie Keating (Planning and Building), Debbie Preston
(Tourism and Community Liason Officer).
14/10 Opening
(a)
Apologies
Cr Giles (for the first 10 minutes), John Devlin (Environmental Health Officer), Marty Bower (Weed and Fire
Management Officer).
(b)
Declaration of Pecuniary Interest by Members
15/10 Confirmation of Minutes
•
Ordinary Meeting 19th January 2010
Moved Cr Medwin/Seconded Cr Pitt
That the minutes of the Meetings, as listed above be received.
CARRIED
That the minutes of the Meetings held 15th December 2009 be confirmed.
CARRIED
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16/10 Councillor Information
(c)
Workshops
4th of February 2010 – Council Issues
Attendance – Mayor Gerrity, Cr Gerrity, Cr Reid, Cr Eley, Cr Pitt, Cr Giles & Cr Vickers
Apologies – Cr Medwin, Cr Rose
(d)
Questions Without Notice
(e)
Questions on Notice
(f)
Motions on Notice:
Submitted by Cr Reid
Moved Cr Reid/ Seconded Cr Medwin
That this Council using whatever means possible lobby both State and Federal Governments through the Cradle
Coast Authority and other combined means to have more accommodation at the Burnie Hospital.
CARRIED
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17/10 Mayor’s Diary
17.1
DATE
08/02/2010
09/02/2010
11/02/2010
12/02/2010
15/02/2010
16/02/2010
18/02/2010
19/02/2010
20/02/2010
23/02/2010
25/02/2010
26/02/2010
27/02/2010
29/02/2010
04/03/2010
05/03/2010
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EVENT
LOCATION
MEETING WITH AURORA CONTRACTIONS RE
VEGETATION
MEETING MILLER RE WEST COAST PLANTATION TIMBER
ATTENDED LIBERIAL PARTY WEST COAST HEALTH POLICY
LAUNCH
MEET WITH THE COMMUNITY FUND
CCA RULES COMMITTEE MEETING
COUNCIL MEETING
7XS
ATTENDED PREMIERS ELECTION PROMISES FUNCTION
VISITED MR CLEVER ARTISTS PROGRAM
ATTENDED CAFÉ OPENING
CHAIRED REFERENCE GROUP MEETING
ATTENDED PUBLIC MEETING
ATTENDED FESTIVAL
MEETING & SITE VISIT WITH TO MR LINDSAY (MINING
VENTURE)
CCA REPS MEETING
MOUNTAIN HEIGHTS LEADERSHIP FUNCTION
WORLD HERITAGE COUNCIL MEETING
MEETING WITH LIBERAL PARTY
MEETING WITH HYDRO AND EMPLOYMENT AGENCY RE
LAKE MARGARET
WORKSHOP
MEETING WITH CEO CRADLE COAST WATER
STRAHAN
STRAHAN
QUEENSTOWN
QUEENSTOWN
BURNIE
STRAHAN
QUEENSTOWN
QUEENSTOWN
QUEENSTOWN
ROSEBERY
ROSEBERY
ROSEBERY
ROSEBERY
TULLAH
WYNYARD
QUEENSTOWN
STRAHAN
QUEENSTOWN
QUEENSTOWN
QUEENSTOWN
QUEENSTOWN
17.2 Council Communications:
Cr Medwin
Australia Day Awards Ceremony
Funeral for Mr Terry White
Liberal Party Announcement
Cr Reid
Cr Gerrity
Mt Lyell Picnic
Australia Day Awards
Liberal Party Announcement
Cr Pitt
Queenstown Arts Festival Meeting
Cradle Coast Authority Forum
Project Queenstown Meeting
Cr Rose
Cr Eley
Moved Cr Gerrity /Seconded Cr Eley
That the Mayors Diary and communications be noted.
CARRIED
18/10 Information Reports
18/10 (a) Information Reports:
1.
2.
3.
4.
5.
6.
7.
8.
General Manager’s Report
Manager Corporate Services
Planning Officer
Environmental Health Officer
Manager Water And Sewerage
Manager Civil Works & Town Maintenance
Weed & Fire Management Officer
Tourism Community Liaison Officer
Moved Cr Medwin /Seconded Cr Pitt
That the Information Reports as listed to be received.
CARRIED
Cr Giles entered the meeting at 5.10pm
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19/10 General Manager’s Reports
19/10 (a) Report – Council Committees
Moved Cr Gerrity/Seconded Cr Medwin
a ‐ That following appointments are made by Council to groups/committees as listed:
Committee
Crimestoppers – North West/West Board
LGAT General Management Meetings
Cradle Coast Authority
West Coast Disability Access Committee
HealthWest Community Advisory Board
West Coast Weed & Fire Management
Group
Persons Responsible
Cr P Vickers
Mayor D Gerrity & General Manager
Mayor D Gerrity & Deputy Mayor A Medwin
Cr R Giles (CR P Reid proxy)
Cr S Eley
Deputy Mayor A Medwin
b ‐ That the following Councillors be appointed to the panel for the review and negotiation of salary and
entitlements for the General Manager:
•
Mayor Darryl Gerrity
•
Deputy Mayor Alwyn Medwin
CARRIED
19/10 (b) Report – Review of Code of Conduct
Moved Cr Medwin/Seconded Cr Giles
That Council approve the Code of Conduct as attached inline with the Local Government Act 1993.
CARRIED
20/10 Planning Authority
Moved Cr Medwin/Seconded Cr Eley
That Council will now act as the Planning Authority under the Land Use Planning & Approvals Act 1993, in accordance
with the Regulations 25(1) Local Government (Meeting Procedures) Regulations 2005.
CARRIED
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(a) Report – 123/2009 – Sarah Island Development
Moved Cr Gerrity/Seconded Cr Vickers
That in accordance with Section 57 Land Use Planning & Approvals Act 1993 and the West Coast Planning Scheme
2000, Council approve the development application 123/2009 Sarah Island Development located at Sarah Island in
the Macquarie Harbour subject to the following conditions:
1.
The plans and Development Application documentation submitted by Parks & Wildlife must not be altered
without the written consent of the West Coast Council. The documentation includes:
(A)
(B)
Sarah Island Macquarie Harbour Pathway Upgrade plans prepared by Sinclair Knight Mertz
i.)
P130109‐S101 ‐ site plan 1
ii.)
P130109‐S102 ‐ site plan 2
iii.)
P130109‐S103 – Boardwalk Details 1
iv.)
P130109‐S104 ‐ Boardwalk No. 3 Details
v.)
P120109‐S105 ‐ Boardwalk No. 3 Details
vi.)
P130109‐S107 ‐ Boardwalk No. 4 Details sheet 2
PWS Reserve Activity Assessment ‐ RAA 2191 Sarah Island Track Improvements and Shelters –
Macquarie Harbour HS – V51 April 2008 (excluding the shelters)
2.
Works are subject to a works approval from Heritage Tasmania. Works are to proceed in accordance with
the works approval of Heritage Tasmania.
3.
Any changes to the documents or plans as a result of the works approval from Heritage Tasmania must be
endorsed by Council prior to works commencing.
(a) Report – 116/2009 – South Hercules Mine Development
Moved Cr Vickers/Seconded Cr Gerrity
That Council accept the late agenda item as the report was not received by Council before the close of the Agenda
and must be addressed by Council at this meeting.
CARRIED
Moved Cr Vickers/Seconded Cr Medwin
That in accordance with Section 57 Land Use Planning & Approvals Act 1993 and the West Coast Planning Scheme
2000, Council approve the development application 116/2009 for the mining operation located at South Hercules
Mine Site located in the vicinity of Mt Hamilton & Mt Read subject to the following conditions:
1.
The use and development is to be generally in accordance with the plans and documentation endorsed as
part of this approval prepared by GHD.
2.
The person responsible for the activity must comply with the conditions contained in Schedule 2 of Permit
Part B, which the Board of the Environment Protection Authority (EPA) has required the planning authority
to include in the permit, pursuant to section 25(5) of the Environmental Management and Pollution Control
Act 1994 attached for your information.
3.
Prior to commencement of on site works in preparation of mining operations, an addendum to the TIA shall
be submitted for endorsement as part of this permit outlining the solution to be implemented to resolve the
Murchison / Williamsford Road junction deficiency in terms of sight distances. The solution to be
acceptable to the Road Authority responsible for Murchison Highway (DIER).
4.
Prior to commencement of mining production, the solution to the Murchison / Williamsford Road junction
deficiency as identified in the TIA addendum and endorsement as part of this permit is to be implemented
in accordance with the requirements of the Department of Infrastructure, Energy & Resources Roads and
Traffic Division;
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5.
6.
7.
That Department of Transport Northern Regional Network Supervisor, 32‐34 Marine Terrace, Burnie, Ph.
6434 7201 shall be contacted at least fourteen (14) days prior to the desired date of commencement of any
works within the Murchison Highway Road Reservation.
a. No such works are to be commenced within the Road Reservation until a written permit for same
has been obtained from that Officer. All works within the reservation or affecting the State Road
are to be carried out in accordance with the Department requirements as detailed on the permit.
Any damage to public property or Council infrastructure as a result of the development must be repaired to
the satisfaction of Council and at the cost of the developer.
That should the development proceed past phase 1 the persons responsible for the mining activity will be
required to:
a. Upgrade the Williamsford Road/Mt Read junction to improve sight distances, these works will
need to be endorsed by Council’s Engineer prior to works being undertaken;
b. Enter into an agreement with West Coast Council regarding the maintenance and upkeep of the
Williamsford road.
c. Both issues (a) an (b) need to be satisfied prior to commencement of phase
Notes:
A.
This permit does not imply that any other approval required under any other legislation or by‐law has been
granted.
B.
A building permit must be obtained prior to commencement of works on the site.
C.
This permit will lapse after a period of two (2) years from the date on which it was granted if the use or
development in respect of which it was granted has not commenced substantially within that period.
CARRIED
Moved Cr Medwin/Seconded Cr Reid
That Council discontinue acting as the Planning Authority and resume the normal Council Meeting.
CARRIED
Moved Cr Vickers/Seconded Cr Medwin
That Council discuss an item not on the agenda.
CARRIED BY ABSOLUTE MAJORITY
Moved by Cr Gerrity/Seconded Cr Medwin
That Council write to Parks and Wildlife with a copy to go to the Heritage Council, expressing Council’s concerns with
the proposed plans, specifically the disability access and failure to offer an accessible emergency track, for the Sarah
Island redevelopment and requesting the details as to how the proposed track was decided upon.
CARRIED
21/10 Correspondence
Moved Cr Eley/Seconded Cr Giles
“That the correspondence as listed be noted.”
CARRIED
(a) Letter – Zeehan Neighbourhood Centre
Moved Cr Medwin/ Cr Eley
That Council provide a recycling bin to the Zeehan Neighbourhood Centre with the understanding the group cover
the pick up and transportation costs.
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CARRIED
(b) Letter – Wee Gorgie Wood Steam Railway inc
Moved Cr Pitt/Seconded Cr Eley
That the Council allocate a annual contribution of $500.00 to assist with the operation of the public toilets and
request that a sign be placed on the road verge to indicate to the public that toilets are available.
CARRIED
(c) Letter – Forestry Tasmania
Noted
Mayor advised that Public Question time would now take place 5.50pm
Public Question Time
Name: Mr Richard Davey
Question: Are Council aware the proposed plans from the Parks and Wildlife are not the plans that were consulted
with the community 18 months ago? I would suggest if Council intend on making suggestions to Parks and Wildlife
they ask to see those original plans.
Mayor: Thank you
Name: Mrs Sandra Medwin
Question: Who is responsible for the bus shelters on the West Coast?
Mayor: I do not believe any body has direct responsibility for them.
General Manager: The Education Department’s duty of care extends to the bus route and how children get to and
from school. So they should have a management plan to ensure children’s safety from their homes to school.
Question: How many car bodies are allowed in residents front yards before something can be done about it?
Mayor: Nothing can be done about any amount of cars as long as they remain on the residents property.
22/10 Minutes of Committees
That the minutes of committees as listed below be noted.
(a) Tullah Progress Association Inc
(b) Rosebery Progress Association
CARRIED
The meeting adjourned for refreshments 5.55pm
The meeting reconvened at 6.30pm
There being no further business the Mayor declared the public section of the meeting closed at 6.30pm
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Moved Cr Medwin/Seconded Cr Eley
That the Council move into Closed Session pursuant to section 15(1) of the Local Government Act 1993, for the
consideration of:
•
Regulation (15)2c – contracts for the supply and purchase of goods or services
CARRIED BY ABSOLUTE MAJORITY
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23/10 Closed Session
23/10 (a) Report ‐ Tender
Moved Cr Vickers/Seconded Cr Giles
That Council accept the tender from TasSpan Pty Ltd for the amount of two hundred and thirty‐one thousand, six
hundred and forty‐seven dollars and forty‐five cents (231.647.45) excluding GST for the design and construction of a
bridge over the Zeehan Rivulet at Robinson Street, Zeehan.
CARRIED
There being no further business the Mayor declared the meeting closed at 6.37pm
Confirmed this
day of
2010
.............................................
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26/10
Councillor Information
(c) Workshops:
→ 4th March 2010 – Queenstown – Council Issues
Attendance – Mayor Gerrity, Cr Gerrity, Cr Reid, Cr Eley, Cr Pitt, Cr Vickers, Cr Medwin &
Cr Rose
Apologies – Cr Giles
(d) Questions Without Notice:
The opportunity for Councillors to ask questions, noting they will not be recorded in the
minutes.
(e) Questions on Notice:
(f) Motions on Notice:
Cr P Vickers – Fixed Price Rating
Amendments to Council Code of Conduct
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Fixed Price Rating
General Manager Comments
1. The State Government is currently calling tenders for a consultant to undertake a review of the
rating system. Currently there is some concern that the application of a fixed rate under the
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current rating legislation may not be legal if challenged. The rating review and subsequent
legislative changes may give Councils more flexibility in their application of rates on properties in
the future.
2. The West Coast Council currently has the highest fixed component of rates out of our regions
Councils, however overall on average the total rates in lower than other councils in the region,
this has resulted in the current fixed component being around 60% of an average properties
rates. This current structure spreads the rate burden more equitably, helps offset the huge
variability in property values and lowers the price shock resulting from revaluations.
3. The following is a summary of the likely impacts of a fixed rate to achieve an average fixed rate
that would equal the current rate income from residents;
•
$350+ increase for lowest rate payers
•
$1000+ reduction for highest ratepayer
•
768 rates up by more than $100 (including 101 up by over $200) or 29%
•
910 rates up by between $50 and $100 or 34%
•
445 rates up by between $0 and $50 or 17%
•
300 rates down by more than $100 (528 rates go down in total)
Page 32 of 132
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Code of Conduct
The Local Government Act 1993 directs the Council to adopt a Code of Conduct that is consistent with
the Act and addresses any prescribed matters.
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Part 2A of the Local Government (General ) Regulations 2005 defines those prescribed matters including
22A (f) which states that the Code of Conduct must address the Councillors relationships with the
community, other councillors and council employees.
A Code of Conduct is generally a set of conventional principles and expectations that are considered
binding on any person who is a member of a particular group, in this case the Councillors of the West
Coast Council.
It is an agreement undertaken by all Councillors on the basis that by choosing to act in a particular way it
will result in more beneficial outcomes for the community.
The current Code of Conduct was updated with input from all Councillors and was modelled on a best
practice approach to create an organisation that partnered together to achieve the best community out
comes.
Comments on specific sections;
8.3 B Section 63 of the Local Government Act states that the function of the General Manager is to
appoint, allocate duties to, control and suspend or dismiss employees.
Staff have a grievance policy in place that clearly defines the path for them to escalate any issue, should
they feel they have received less than fair treatment. This ensures that any issue is handled in a fair and
equitable manner for all parties involved.
The Councillors role is to appoint and monitor the performance of the general manager. While
Councillors do not have a direct relationship with staff (excluding the general manager) as leaders of the
community and the council there is a connection. Staff may feel pressured if contacted directly by the
Councillors and this could lead to issues in the workplace, such as stress leave, unsafe work practices or
low productivity.
8.3 F The general manager is responsible for any poor performance of staff. If any issue is not addressed
satisfactorily than the Councillors should hold the general manager accountable. Raising internal issues in
the public is not conducive to a positive outcome and does not help to promote the Council as an
employer of choice.
8.3 G By giving staff notice when time permits strengthens the partnership between staff and the
Councillors as they work together to achieve the best community outcomes. If staff feel supported by the
Councillors it will improve their productivity.
8.4 A ‐ F These principles are based on best practice and to strengthen the partnership between staff
and the Councillors. Staff will not always get everything perfect the first time, things may get forgotten or
other priorities arise that delay projects. If staff know they have support of the Councillors as they try
their best to fulfil their duties, it will bolster performance at every level.
Section 10 While the Local Government Act does not refer directly to workshop attendance the Code of
Conduct is not limited to items only specified within it. (Its main purpose is to cover items not fully
detailed in the Act but lead to better Council operations) Workshop attendance was raised as an item to
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be included in the Code of Conduct because of their importance in achieving the best outcomes and
decisions for the community.
Notice of Motion submitted by Cr. R. Gerrity
Motion
The West Coast Council amend the plans for stage one of Esplanade, Strahan to leave the car
parking outside the Post Office/Parks office as it currently is and not adopt the new plan for
parallel parking.
Background
The new plans for the upgrade of the Esplanade dated October 2009 have not been submitted
to councilors and they show that there will be 6 parallel parking spaces whereas Strahan
currently has 9. Strahan does not have mail delivery, therefore everyone must go to the Post
Office the collect their mail.
Strahan Esplanade
The upgrade of the Esplanade was determined as part of the 09‐10 Annual Plan. Council’s
engineer’s first drafts included angle parking. These drawings were circulated to the Councillors
and the community. During the final issuing of the DIER permit the design of the car parking
spaces in front of the Post Office were changed to parallel parking and the number of spots
reduced from the current 9 down to 6.
This was in accordance with the current Australia Standards and under Tasmanian legislation
DIER must sign off on any works of this nature.
Any new works must conform to the current safety standards. Council can do no work in the
area without DIER approval. DIER has given a permit for the entire stage 1 works including this
section and the only way to leave angle parking (depending on DIER altering the existing permit,
which they may not do) is to do no work in the area.
Alternatively Council could allocate some short term parking in the car park opposite the Post
Office.
Page 36 of 132
Notice of Motion submitted by Cr. S Eley
That the Council change its workshop times from 3pm on the 1st Thursday of each month to 5pm
on the 1st Thursday of each month and amend its policy accordingly.
Page 37 of 132
27/10
Mayors Diary & Communications
27.1 Mayor
Recommendation
That the Mayor’s Diary and Communications be noted
DATE
08/02/2010
09/02/2010
11/02/2010
12/02/2010
15/02/2010
16/02/2010
18/02/2010
19/02/2010
20/02/2010
23/02/2010
25/02/2010
26/02/2010
27/02/2010
29/02/2010
04/03/2010
05/03/2010
EVENT
LOCATION
MEETING WITH AURORA CONTRACTORS RE VEGETATION
MEETING MILLER RE WEST COAST PLANTATION TIMBER
ATTENDED LIBERIAL PARTY WEST COAST HEALTH POLICY
LAUNCH
MEET WITH THE COMMUNITY FUND
CCA RULES COMMITTEE MEETING
COUNCIL MEETING
7XS
ATTENDED PREMIERS ELECTION PROMISES FUNCTION
VISITED MR CLEVER ARTISTS PROGRAM
ATTENDED CAFÉ OPENING
CHAIRED REFERENCE GROUP MEETING
ATTENDED PUBLIC MEETING
ATTENDED FESTIVAL
MEETING & SITE VISIT WITH TO MR LINDSAY (MINING
VENTURE)
CCA REPS MEETING
MOUNTAIN HEIGHTS LEADERSHIP FUNCTION
WORLD HERITAGE COUNCIL MEETING
MEETING WITH LIBERAL PARTY
MEETING WITH HYDRO AND EMPLOYMENT AGENCY RE
LAKE MARGARET
WORKSHOP
MEETING WITH CEO CRADLE COAST WATER
STRAHAN
STRAHAN
QUEENSTOWN
QUEENSTOWN
BURNIE
STRAHAN
QUEENSTOWN
QUEENSTOWN
QUEENSTOWN
ROSEBERY
ROSEBERY
ROSEBERY
ROSEBERY
TULLAH
WYNYARD
QUEENSTOWN
STRAHAN
QUEENSTOWN
QUEENSTOWN
QUEENSTOWN
QUEENSTOWN
27.2 Council Communications:
Councillors who have attended official functions or meetings on behalf of Council in their official
role as a Councillor may report to Council within this section.
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Mayors Correspondence
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28/10
Information Reports
Recommendation:
That the information reports as presented be noted.
1. General Manager’s Report
2. Manager Corporate Services
3. Planning Officer
4. Environmental Health Officer
Formatted: Bullets and
Numbering
5. Manager Civil Works & Town Maintenance
6. Weed & Fire Management Officer
7. Tourism Community Liaison Officer
Page 52 of 132
Page 53 of 132
General Managers Report
Reporting Period – February 2010
Council Meeting – March 2010
1. The rates balance outstanding at the end of February was $701,207. The third instalment is due
on the 19th of March. The current years rating policy has worked extremely well with the increase
spread very evenly across the community.
2. A number of major projects are currently in the formative stage, with work started on
engineering designs and tender documents.
• Spray Tunnel Zeehan ‐ plans are being developed for the changes required to get the Spray
Tunnel to a marketable state
•
Iron Blow Lookout ‐ This project has been advertised and quotes received.
• Corinna Road ‐ A condition of this project was that the works have to be to the satisfaction of
DIER. We are currently working with them on the designs and should on the site in March
• Queenstown Main Street ‐ The designs were on public display for comment until the 23rd of
February. Final drawings and tender documents will now be completed.
•
Kerb & Footpaths ‐ The kerbing crew are starting on Williams Ave and Bowes Street
• Bridge ‐ the tender has been accepted for the new bridge in Zeehan and work will begin
shortly.
•
Tullah dump point – Still waiting on Crown Land approval.
Ongoing
• Re sealing – Streets have been resealed in Rosebery, Tullah, Gormanston, Queenstown,
Strahan and Zeehan
• Strahan Esplanade – The contractor has started on the Stage 1 works. There were some slight
delays due to DIER permits.
• Social Housing Project – five of the houses have started with the remaining four in the
Building/Planning Application Stage
• Cycleways – Work is nearing completion on the cycleways in Strahan and Tullah. Bollards,
signs and lighting still need to be installed.
•
Health Centre Zeehan – The GP service will now open in March from its new premises
• Pools – Work has commenced on the refurbishment of the Rosebery pool with the fibre lining
and toddler play equipment currently being installed.
• Batchelor Street – Work is now nearing completion. This project can be finished when Cradle
Mountain Water finish the water connections.
• Main Streets Rosebery – Work is progressing well. There are small areas of footpath to be
completed along with the lighting.
• Skate parks – The Zeehan ramps have now been installed. A fence and some landscaping will
complete stage one of this project.
•
BBQ & Shelter for Zeehan. – This project is nearing completion.
Page 54 of 132
•
Rosebery Toilets – this work has been delayed until the Zeehan facility has been completed.
• Work on the Zeehan recreation ground club rooms is underway. The power has been
reconnected and part of the building reopened for use.
Completed
•
Trial Harbour transfer station
•
Cross st path – Excavated and levelled for access from the bridge.
• Solar Queenstown – This has been working very well and will bring a long term reduction in
the energy usage.
•
Williams Avenue – the 2nd section of pipe work has been installed.
•
Skate parks – Work has been completed on the concrete foundation in Zeehan.
•
Sedgwick street footpath
•
Kerbing Milton and Salisbury Ave Rosebery
•
Fence at Queenstown Airport
•
Hean Street, Rosebery – storm water has been diverted
3. This year we have had no lost time injuries. The safety committee is implementing the Councils
drug and alcohol policies for current employees.
4. Fire Management – We have continued working with the Tasmanian Fire Service on community
fire management plans and refuge areas. This involves assessing fire risks in each town and major
assets. Once these plans are finalised they will be communicated to the public through a range of
media.
5. State Partnership Agreement
•
Household surveys are currently being sent out with questions on sport and recreation
and a forum has been held in each town.
•
A road safety brochure has been created and distributed locally and around the state.
Page 55 of 132
•
Other areas of the agreement are progressing very well.
6. Council handled 46 Public Requests in February with 27 being completed or 59%. Queenstown
contributed 59%, Rosebery 24%, Strahan 7% and Zeehan 11%. Town Maintenance accounted for
43%, Environmental Health Officer 43% and the Dog Control Officer 7% of the requests. A large
majority of the requests related to grass cutting which is typical for this time of the year.
7. There were no resignations from our permanent workforce in February.
8. 337 Certificates were up 171% on last year with 19 certificates being issued against 7 last year for
the corresponding month.
9. Grants/Additional Income
Grants Pending
Grant
Zeehan Health Centre
Weeds out of the Western Wilderness
Rosebery Playground
Strahan Recreation Hall
Iron Blow Works
TOTAL
Amount
497.8k
178.6k
60K
2.6M
200K
3.54M
Grants Received
Grant
Henty‐Line Gorse Management
Tullah RV Dump Point Subsidy
Iron Blow Lookout
Corinna Road Sealing
Spray Tunnel
Gorse Control on Zeehan Highway & Blackberry Control on the Andrew River
West Coast Cycleways Tullah and Strahan
Social Housing Project
TOTAL
2008/2009 TOTAL
Amount
82.5K
1.2K
200k
400k
75k
10K
329K
1M
2.1M
3.17M
10. There no vandalism reports during February.
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Corporate Services Report
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Gifts & Donations
Personnel ‐ Commenced
Nil
Page 66 of 132
Personnel – Departures
Nil
337 Certificates (Certificates of Council’s Power)
MONTH
JULY
AUGUST
SEPTEMBER
OCTOBER
NOVEMBER
DECEMBER
JANUARY
FEBRUARY
MARCH
APRIL
MAY
JUNE
TOTAL
2008/2009
14
33
24
13
25
8
9
7
19
15
20
13
200
2009/2010
18
8
15
19
14
13
11
19
117
Use of Corporate Seal
DATE
01/02/2010
01/02/2010
01/02/2010
12/02/2010
25/02/2010
DOCUMENT
Grant Deed ‐ Iron Blow
Grant Deed – Corinna Road
Grant Deed – Spray Tunnel
Adhesion Order
Cont Doc Robinson St Bridge
NAME
WCC & DIER
WCC & DIER
WCC & DIER
WCC & L F Smith
TasSpan P/L
Occupational Health & Safety
Lost Time Injuries/Safety
Nil
Number of Lost Time Injuries year to date
Nil
Number of Lost Days to Date due to Injuries
Nil
Page 67 of 132
Safety Committee
Safety Score Monthly Summary
700
600
180 = Safe
working
environment
500
400
300
200
100
0
Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb07
07
07
07
07
07
08
08
08
08
08
08
08
08
08
08
08
08
09
09
09
09
09
09
09
09
09
09
09
09
10
10
Days
Page 68 of 132
Score
Safety Score Monthly Summary by Area
900
800
700
600
180 = Safe
500
working
environment
400
300
200
100
0
Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb07
07
07
07
07
07
08
08
08
08
08
08
08
08
08
08
08
08
09
09
09
09
09
09
09
09
09
09
09
09
10
10
All
Works
Admin
The Safety Committee met on 18th February and discussed updated Standard Operating Procedures,
completed Risk Assessments and the incident and hazard report forms completed during January 2010.
The Drug & Alcohol Policy has been finalised and distributed to Council Depot’s and administration office
for staff to familiarise themselves with. The results of the first test will be sent direct to the individual –
the General Manager will only receive a report of results with no individual names provided. This will
give staff the opportunity to make lifestyle changes should they need to.
The Safety Committee has discussed in depth the hazards involved with fires at transfer stations and
landfill sites. The General Manager is working with Tas Fire Service to develop a memorandum of
understanding which will enable appropriate safety measures and procedures to be implemented.
Page 69 of 132
Page 70 of 132
Planning & Building Officer
Planning Applications 2010:
Planning Applications 2009:
Illegal Works ‐ Update
Illegal Works
Address
Town
Illegal works
File PID
Date sent
Review Date
Comments
Lettes Bay
Strahan
Shack renovations 5990138
26/06/2008
Lodged with RMPAT with
hearing scheduled 20/11/09
Murchison
Highway
Tullah
Carport Addition 7738112
& Shed
17/11/2008
17/12/2008 Awaiting building application
Peter St
Tullah
Carport extension 7738155
21/01/2009
22/02/2009 Awaiting consent from Crown
Land Services
Harvey St
Strahan
Garage
5986964
23/11/2009
23/12/2009 Building Order sent
Lyell Highway
Strahan
Shed
1709070
18/02/2009
3/03/2009 Illegal Structure removed
Page 71 of 132
Illegal Works
Address
213 Meredith
St
Town
Tullah
Illegal works
File PID
Date sent
Comments
7735798
1‐3 Howard St Rosebery
Carport
7780345
4/02/2009
Macquarie
Heads
Strahan
Shacks
5990584
17/04/2009
17/05/2009 Meeting undertaken awaiting
further documentation for
lodgement of application
Henty Road
Strahan
Shack
5989815
17/04/2009
17/05/2009 Response received illegal
building removed
2 Jakins Street Queenstown House Additions
5877434
19/05/2009
20/06/2009 Lodged for legal action
28 Jakins St
Queenstown Deck
5877282
29/05/2009
29/06/2009 Application received
Preston St
Queenstown Shipping
Container
5882292
29/05/2009
29/06/2009 Applicant advised that
container is not permanent
Andrew St
Strahan
Carport
5984846
30/05/2009
30/06/2009 Awaiting building application
Zeehan
Highway
Zeehan
Shipping
Containers
6032978
15/07/2009
4 Fincham St
Zeehan
Shed extension
6014307
20 Counsel St
Zeehan
Shed extension
6013240
27/11/2009
27/12/2009 Applicant advised structure
would be removed
8a Jakins St,
Queenstown Signage
5881329
12/02/2010
13/03/2010 Second letter sent
Sadler St
Linda
5459021
04/01/2010
04/02/2010 First letter sent with building
notice to follow
Page 72 of 132
Buildings
5/02/2009
Review Date
Fire Sprinkler
System
04/11/2009
5/03/2009 Emergency Order still in place.
4/03/2009 Application approved
Building Notice sent – Planning
application received and
approved
05/12/2009 Application received
Building Permits 2009:
Page 73 of 132
Page 74 of 132
2010
Page 75 of 132
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Page 77 of 132
Environmental Health Report
Animal Control
Waste Transfer, Landfill, Garbage & Recycling
Statistics
Dogs Registered
Dogs Impounded
Warnings Issued
Infringements
Feral Cats Destroyed
Dogs Rehomed ‐ Burnie
Animal Control
MTD
9
9
0
1
6
1
YTD
1000
62
5
35
10
BUDGET
1000
30
100
75
100
27
Environmental Health
MTD
YTD
New course `09 (1st e
38 G7 students
17 F/male students
Immunisation
Hep B & HPV
Abatement Notices
TYPE
Notifiable Diseases
38
161
DESCRIPTION
Nil
Registrations
120
MTD
0
The Public Health Act requires seasonal sampling of recreational waters.
TYPE
DESCRIPTION
Recreational Water
Swimming Pools
Recreational Water
West Strahan Beach
Food Businesses
Places Of Assembly
Hawkers Licenses
BUDGET
60
MTD
0
0
0
MTD
2
4
YTD
73
2
2
YTD
0
YTD
11
21
BUDGET
0
BUDGET
20
40
Comments
Waste Management:
Rubbish deposited at transfer stations and carted to Zeehan landfill site: (m3)
Month
July
August
September
October
November
December
January
February
Q’Town
345
340
345
345
380
315
396
355
Page 78 of 132
Rose/Tullah
295
290
275
315
280
310
305
325
Zeehan
205
245
260
255
245
275
290
245
Gran. Harb
25
10
0
0
0
65
40
60
Strahan
275
280
285
310
300
285
355
340
Total
1,145
1,165
1,165
1,225
1,205
1,250
1,386
1,325
March
April
May
June
Waste Management:
Garbage Collected: Bins & (m3)
Month
Q’town
July
3,979
August
3,220
September
3,989
October
3,363
November
3,370
December
4,223
January
3,281
February
3,492
March
April
May
June
Rose/Tullah
2,212
1,846
1,775
2,318
1,896
2,269
1,846
1,985
Zeehan
1,240
1,231
1,564
1,253
1,252
1,533
1,225
1,330
Strahan
980
913
1,250
1,052
1,072
1,326
1,095
1,117
Total Bins
8,411
7,210
8,578
7,986
7,590
9,351
7,447
6,439
Recyclables Collected
Month
Amount
January
51.6m3
February
54.5m3
March
April
May
June
Page 79 of 132
Total m3
280
240
286
266
253
289
248
264
Page 80 of 132
Page 81 of 132
Town Maintenance & Civil Works Report
Camping Ground Comments:
→ Lake Burbury – cleaned toilets and picked up rubbish daily. Mowed and brush cut
park.
→ Strahan Macquarie Heads – Caretakers hut was delivered and placed on site
Kerb, Channeling, Storm water, Aerodromes & Cemeteries Comments:
→ Airports – Strahan Airport checked every Monday, Wednesday and Friday with the
toilets cleaned and globe changed in wind socket tower. Tarmac at Queenstown
airport was swept.
→ Stormwater – open drains in Zeehan were cleaned out and sprayed. Repair of
culverts on Granville Harbour Road has commenced. Drains were unblocked and
grates replaced at Rosebery Oval. Strahan catchments cleaned weekly and
stormwater drain in Harold Street was repaired. Stormwater pipe in Peters Street,
Queenstown repaired. Several drains in Queenstown checked, cleaned and
unblocked. Installed stormwater pit in Penghana Road.
→ Cemeteries – Grass was cut at the Rosebery Cemetery. Rubbish bins at Zeehan
Cemetery emptied weekly. Queenstown Lawn Cemetery was sprayed with Agitone,
mowed and brushcut. Verge mower also cut back trees at Queenstown and rubbish
bins were emptied three times a week.
Parks, Trees, Landscaping, Gardens, Reserves, Walking Tracks, Bike Paths, Playgrounds,
Sporting Ovals, Toilets, Council Buildings & Christmas Decorations Comments:
Rubbish collected and grass cut at playgrounds, parks and reserves.
Cricket pitch covered and goal posts erected, holes repaired and grass reseeded at Rosebery
Park Oval. Zeehan Football Ground was prepared for the WTCA grand final. Damaged fence
and ticket box were removed from Queenstown Recreation Ground.
Public toilets and streets cleaned daily. Tap washers were replaced in Strahan car park toilets.
Slashing completed between the Recreation Ground and Meredith Street.
Fallen tree was removed from Hogarth Falls walking track and a guard rail was replaced on the
Esplanade.
See saw seat and step on playground equipment at West Strahan Beach was repaired.
BBQ’s at Headley Faulds Park checked and cleaned daily. Queenstown Skate Park cleaned
daily.
Trees removed after storm damage across the West Coast.
Swimming Pools: pools are backwashed weekly. Both pools mowed and brush cut. Toilets
and solar heating at Queenstown pool were repaired/
Building Maintenance: Strahan Recreation Hall toilets and floor cleaned. Hot water switch at
Lake Burbury was repaired. Queenstown Memorial Hall and Sports Stadium cleaned.
Waste Collection: kerbside recycling collection is continuing well with new recycle bins
delivered as more residents take up the service.
Page 82 of 132
Waste Transfer Stations & Landfill Sites:
→ Strahan Transfer Station – Oil taken to Landfill Site. Pushed up as required. Front of
bins cleaned daily.
→ Queenstown Transfer Station – Checked daily and pushed up three times a week.
Tyres taken to the Landfill Site three times.
→ Zeehan Transfer Station – bins emptied and area cleaned up daily.
→ Rosebery Transfer Station – bins emptied and area cleaned up daily.
→ Zeehan Landfill Site – Rubbish covered daily, relay access roads constructed around
site
Internal Plant Comments – New backhoes arrived. Daily pre‐start checks are completed and
preventative maintenance completed as programmed and corrective maintenance completed
as required.
Parking – Parking meters in Strahan checked daily and reset on occasions.
Municipal Roads, Traffic Devices, Traffic Signals & Signs, Nature Strips, Footpaths, Pedestrian
Safety, Disability Access, Street Lighting & Deport Maintenance Comments:
Resealing of sealed roads in Rosebery and Zeehan was completed whilst Granville Harbour
Road was graded and rolled and unsealed streets in both towns were pot holed.
Esplanade Strahan and Vivian Street were repaired whilst Lodder Street and Lynch Street were
prepared for reseal. Macquarie Heads Road was also pot holed.
Bowes Street, Williams Avenue, Little Sticht, Powell Street and around Carpenter’s Workshop
in Queenstown were prepared for sealing and Lake Street Queenstown was top dressed.
Pillinger Street Queenstown was cleaned up after verge mower.
Queenstown Depot yard was resealed, new water line installed and one side of front fence
replaced.
Gutters were cleaned in Harvey Street, Andrew Street and Innes Street, Strahan whilst Harold
Street footpath was swept and others inspected. Gutters were also cleaned in Batchelor
Street, top end of Orr Street, Conlan Street, McNamara Street, Sorrell Street, Peter Street and
the Esplanade Queenstown.
Nature strips were cleared of rubbish and grass cut as per grass cutting program and spraying
of footpaths is ongoing in Rosebery and Zeehan. Batchelor Street Queenstown nature strip
was top dressed and Driffield Street nature strip was weeded.
School zone signs were repaired in Zeehan and Rosebery. Give Way sign in Esplanade, Strahan
was repaired.
A safety barrier was installed on the Trial Harbour Bridge due to an accident.
Private Works –
Special Projects & Capital Works – Old toilets at Howards Park, Zeehan were pulled down and
removed. Kerb and channeling at Bowes Street and Williams Avenue Queenstown. Shed at
Queenstown airport was bricked.
Statistics, Capital Works & Complaints
Cemeteries – Burials
MONTH
JULY
QUEENSTOWN
STRAHAN
ZEEHAN
ROSEBERY
0
0
0
0
Page 83 of 132
AUGUST
SEPTEMBER
OCTOBER
NOVEMBER
DECEMBER
JANUARY
FEBRUARY
MARCH
APRIL
MAY
JUNE
TOTAL
1
1
0
0
1
0
0
0
0
0
0
0
0
0
0
0
0
1
0
1
0
0
0
0
0
0
1
0
3
0
2
1
Aerodromes ‐ Landings
MONTH
JULY
AUGUST
SEPTEMBER
OCTOBER
NOVEMBER
DECEMBER
JANUARY
FEBRUARY
MARCH
APRIL
MAY
JUNE
TOTAL
QUEENSTOWN
1
2
2
2
3
4
3
3
STRAHAN
11
15
6
11
17
21
28
32
20
141
***Queenstown is not a licensed airport. Aircraft land at their own risk ***
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Page 91 of 132
Natural Resource Report
Natural resource outcomes achieved for the month of February, 2009:
•
•
•
•
•
•
•
•
•
The West Coast Weed and Fire Management Group’s Field Officer has continued gorse control work along
Henty Main Road with this project due for completion in coming weeks.
A large aerial spraying effort was also conducted around the Henty Main Road area as part of a integrated
management plan which will include the use of fire in gorse control.
The Field Officer also completed the Granville Harbour blackberry control project which saw the treatment
of a significant infestation of blackberry within the shack community. While large amounts of blackberry
were controlled, the project ran out of funding before all blackberries were treated. Alternative funding
sources for completion and follow‐up will be sought for future works.
A large infestation of foxglove was treated around Teepookana and February has also seen a heavy focus
on pampas grass control across the West Coast while this plant is in flower.
I attended a 1 day workshop for the purpose of representing the West Coast in the current review of the
Cradle Coast NRM Strategy.
I also attended a Caring for Our Country information session in Burnie where the current Federal
Government environmental funding opportunities were discussed.
Queenstown Landcare held two meetings and working bees during February. The working bees saw the
control of willows, birch and montbretia in two of Queenstown’s public reserves. The group is also
currently working on a website.
The West Coast Weed and Fire Management Group stakeholders organised the running of a Chemcert
course in Zeehan which was attended by around 12 people. Amongst the WCWFMG stakeholders were
five members of Granville Harbour Coastcare Group who were receiving the training through a CCNRM
grant in order to conduct sea spurge spraying around Granville Harbour.
I was involved in two teleconference meetings of the Tasmanian Weed Society.
Marty Bower
Page 92 of 132
Page 93 of 132
Tourism and Community Liaison Report
Statistics for the West Coast Visitor Information Centre for February were:

17,893 visitors to the centre
Average of 639 per day
109 visitors to the Reflections Exhibition
There was an increase of 33% in door count in February 2010 compared with February 09. There
was an increase of 19% in revenue in February 2010 compared with February 09.
Signs for the Overnight Parking for Self Contained Vehicles have been arranged at Stitt Falls,
Rosebery and the Gravel Oval, Queenstown. These signs outline the rules for use of the area
(time limits, definition of Self Contained Recreational Vehicles, no pets, no lighting fires, remove
rubbish etc) and provide details of the local caravan park for further facilities. The signs include
advertising, which will cover the cost of the signs. In addition a weather proof brochure holder
has the west coast visitor maps. RV Friendly entry signs will be installed in Rosebery and
Queenstown along with directional signage to the overnight parking sites. Stories promoting
Queenstown and Rosebery have been included in the current Wanderers magazine, which
Council provided content and images for.
The Western Wilderness Planner has been completed, and will be printed shortly. In addition
the zone group assisted with the production of a flier for distribution at the CMCA rally
promoting dump sites, locations for overnight parking for self contained vehicles, caravan parks
and attractions in the area.
The Rosebery Bakehouse is now set up as a white i information centre. It hosts one of the kiosks,
which has the western wilderness website on a touch screen and the ability to book live
accommodation, cruises and the West Coast Wilderness Railway. It currently has a few
brochures with the view to display a wide selection of west coast brochures. The second kiosk is
currently located at the Galley Museum, Queenstown. These information kiosks were funded
through grants from Cradle Coast Authority and Tourism Tasmania.
The western wilderness website had the following visitation recently:
Month
January 2010
February
Page 94 of 132
Number of Visitors
905
900
Page 95 of 132
Page 96 of 132
Page 97 of 132
29/10
29/10
1. Report ‐ West Coast Council Entry Signage
2. Report – Purchase of Land
Page 98 of 132
Page 99 of 132
Report
Council Meeting – 2009
To:
Council
From:
General Manager
Subject:
West Coast Council Entry Signage
Date:
16 March 2010
1.0
Recommendation
That Council approve the proposed artwork for entry signage to the West Coast Municipality.
2.0
Summary
This report has been prepared to allow Council to consider the proposed artwork for the entry signage at
the three points into the West Coast Municipality. (Lyell Highway, West of Derwent Bridge, South of
Pieman River on C429 and on the Murchison Highway, North of the Reece Dam turn off).
3.0
Discussion
The current signage at the entry points to the West Coast Municipality has been in place for many years
and is now in a poor state. They have faded considerably and some have graffiti and scratches on them.
These signs are the tourist’s first impression of the west coast municipality and it is important to have a
quality sign with a clear message.
Through zone marketing the west coast is developing a stronger wilderness and world heritage theme and
this poses an opportunity to capitalise on the growing strength of the brand. The design of the entry signs
draws on this theme and gives the tourist the sense of entering the wilderness. It is a simple concept for
the driver and passengers to understand at a glimpse.
Discussions with DIER have resulted in barriers to be installed around the entry signs to deter future graffiti
attempts.
4.0
Statutory Responsibilities
DIER have approved the proposed design and size for the entry signs, given that they are reflective. A
permit from DIER will be obtained to erect the new signs.
5.0
Finances
Design, production and delivery of the three signs will be approximately $2600 including GST. Funding
from the West Coast Signage Strategy budget has been identified for this project.
6.0
Supporting Documentation
Proposed artwork is attached
7.0
Conclusion
This report is presented to Council for consideration.
Peter Harder
GENERAL MANAGER
Page 100 of 132
Page 101 of 132
Report
Council Meeting – 2010
To:
Council
From:
General Manager
Subject:
land purchase
Date:
03‐05‐2010
1.
Recommendation
That the Council authorise the General Manager to purchase an approximate six metre strip of
land along the rail reserve between Hunter and Conlan St.
2.
Summary
When the West Coast Wilderness Railway was reinstated it eliminated the only safe pedestrian access
between South Queenstown and the town centre. The police report illegal use of the railway corridor as
a pedestrian access. Currently there is no safe alternative.
The purchase of the land will allow for the future development of a cycleway and/or possible road
parallel to the existing railway line.
3.
Background
An opportunity has been identified to widen the cutting through the hill near the crossing and extend
Driffield St into Conlan St, therefore allowing traffic to bypass two rail crossings.
It would also allow a footpath/cycle way to safely
connect Driffield and Conlan St on flat ground.
Benefits that have been identified are.
•
•
•
•
•
Safe assess of trucks, buses to South
Queenstown. These currently have to go via the
narrow and dangerous McNamara St or the
Esplanade.
Provide safe pedestrian access. Currently many
people use the rail line and this is both illegal
and very dangerous, but the alternatives are worse.
Better assess for caravans to the Caravan Park and boats to Lake Burbury.
Better assess to town facilities such as the transfer station, school, cemetery and some industrial
sites.
Approximately 40% of families with young children live in the south of Queenstown. This work
would give them flat safe access to the new LINC and Child & Family Centre being built by the
State Government in the town centre.
Page 102 of 132
•
Encourage the Health and Wellbeing of the community by providing a route for pedestrians
and/or bicycles to commute across the town.
The council is also working with the State Government on diverting funding from a rail crossing project to creating
this connector road which effectively bypasses two rail crossings. Obtaining the land would allow that project to
proceed.
4.
Statutory Responsibilities
PART 12 ‐ Special Powers
Division 1 ‐ Purchase, acquisition, sale and lease of property
175. Purchase or lease of land
A council may purchase or lease land for any purpose which it considers to be of benefit to the
council or the community.
5.
Finances
The land acquisition would cost approximately $10,000.
By securing the land immediately it may allow for the material to be used for the Conlan St housing project that
requires a large amount of fill.
The future footpath/road would have long term access and financial benefits. Lambert and Brown streets currently
carry the heavy traffic to South Queenstown and are not surviving under the traffic load. A lighter load would
increase the life of those streets as well as improve safety in the area.
6.
Supporting Documentation
•
7.
Plan showing proposed and current route
Conclusion
This report is presented to Council for consideration.
Page 103 of 132
Proposed & Current route
Rail crossing
Proposed
Rail crossing
Page 104 of 132
Current route
Page 105 of 132
30/10
Planning Authority
Moved / Seconded
That Council will now act as the Planning Authority under the Land Use Planning & Approvals Act
1993, in accordance with the Regulations 25(1) Local Government (Meeting Procedures) Regulations
2005.
(a) Report – 121/2009 – Richards – Large Shed & House Extensions
Recommendation:
A planning permit should be issued subject to the following conditions:
That in accordance with Section 57 Land Use Planning & Approvals Act 1993 and the West Coast
Planning Scheme 2000, Council approve the development application 121/2009 for the construction of
extensions to existing house and construction of a shed to include the commercial use for purpose of
storing dive boats and occasional maintenance on property located at 23 Innes St, Strahan, 7573573)
Certificate of Title ref 27404/4, subject to the following conditions:
4.
The plans submitted with the application drawings by M Powell & Safety Steel Structures endorsed by
Council must not be altered without the written consent of the West Coast Council.
5.
The shed is to be setback a minimal of 2m from the eastern boundary with the ground level to remain at its
current height.
6.
The shed roof peek is to be no more then 6.07m in height above natural ground with an eastern wall height
of no more than 3.6m. This can be achieved through minor alterations to the shed layout to have the larger
roller‐door located on the western side of the buildings frontage.
7.
The drainage easement is to be piped in accordance with the engineering design provided by Council.
8.
The shed is to be only used for commercial purposes between the hours of:
9.
(A)
Monday to Friday – 7.00am to 6.00pm
(B)
Weekends and Public holidays – 8.00am to 4.00pm
The building is to be used for storage purposes associated with the property owners dive business only with
no industrial activity permitted other than maintenance of dive business equipment.
10. Noise emissions from the operation of the concrete batching plant shall be such that when measurements
taken at any domestic premises in other ownership have been adjusted in accordance with the relevant
Australian Standards, the noise levels from operations on the premises shall not increase the ambient level
by more than 5dB(A).
i.) "Ambient Noise" in this Condition is the noise normally existent in the area in the absence
of noise from the premises.
ii.) The time interval over which the noise level is determined is to be 15 minutes.
iii.) All methods of measurement shall be in accordance with the relevant Australian Standard
and the Tasmanian Code of Practice for Sound Pressure Level Measurement".
11. All stormwater is to be collected and drained in accordance with Council requirements
Page 106 of 132
Notes:
D.
This permit does not imply that any other approval required under any other legislation or by‐law has
been granted.
E.
A building permit must be obtained prior to commencement of works on the site.
F.
This permit will lapse after a period of two (2) years from the date on which it was granted if the use or
development in respect of which it was granted has not commenced substantially within that period.
Page 107 of 132
WEST COAST COUNCIL
PLANNING APPLICATION ASSESSMENT
APPLICATION NO:
APPLICANT:
ADDRESS:
DEVELOPMENT:
121/2009
Mr T Richards
23 Innes St, Strahan
Garage for Domestic & Commercial Purposes & house extensions
PID NO: ‐
ZONING:
USE STATUS:
7573573
Urban
Primary/Secondary Use/Discretionary
*
Site
* Property Site
Title Reference 27404/4 – Land Size‐ 2550 sqm
Mr Tim Richards has lodged an application with Council for the approval to construct a large garage for both
domestic and commercial use and extensions to the existing house.
Site Visit:
The property is located at the top of Innes St, Strahan. The proposal will involve the construction of a new shed to
the eastern corner of the site approximately 4metres off the rear boundary with the shed proposed to be
constructed on the eastern boundary. The shed will have a total height of 5.4m to the roof peak from the shed
floor, having a wall height of 4.2m.
The land to the rear of the property drops off to the south. There is an existing property located on the eastern
boundary which includes a dwelling and shed. The dwelling on this property is located more to the north/east of
the title with the vacant private open space of the property adjoining the land where the applicant proposes to
construct the shed.
Page 108 of 132
The applicant has advised that the land has an approximate 600mm fall. The applicant intends to fill the south east
corner of the lot with approximately 600mm fill which will be taken from front section on the block.
Applicant has advised that the adjoining neighbours property ground level is approximately 1300mm higher and
700mm higher from the slab level which is taken from the fence line.
Proposal:
The proposal is for a garage that will be used for domestic and commercial purposes. The building will have a total
floor area of 204sqm with measurements of 17m x 12m. The total height of the shed to the roof pitch will be
5.47m, being a maximum height of 6.07m above natural ground level at the rear. It should be noted that 60sqm of
the floor area will be an open carport section. The total floor area of the enclosed garage will be 144sqm.
The proposal also includes extensions to the existing house. The extensions will include extensions to both ends of
the house and a deck to the front. Basically doubling the floor area of the house to incorporate a third bedroom,
office, games room, new kitchen and ensuite.
Site Plan
Page 109 of 132
Shed
Page 110 of 132
WEST COAST PLANNING SCHEME ASSESSMENT
Urban Zone Provisions
7.1
Satisfied
ISSUE
ACCEPTABLE SOLUTION
1.0 Developmen
t
for
Residential
Use Class
Applicants are to demonstrate
compliance
with
the
acceptable solutions as set out
in the Residential Development
Code
√See 13
2.0
Use
and
Development in
serviced
or
unserviced areas
2.1 Where a connection to a
sewerage
system
is
unavailable, effluent is to be
treated by means of;
an on site septic tank system;
or
an on site biological treatment
system; or
− connection to an aerated
water treatment system.
√ no change exisitng
2.2
Stormwater from the site
is to be collected by a
stormwater
system
maintained or approved
by Council.
2.3 If not connected to an
existing
stormwater
system,
appropriate
methods of detention
and/or treatment of all
runoff
are
to
be
implemented so that
discharge into receiving
waters is in accordance
with:
√ from the house will be
directed to the existing
house system.
The drainage easement
will need to be pipe in
accordance with Council
requirements
N/A
PERFORMANCE
CRITERIA
Satisfied
Applicants
are
to
demonstrate compliance
with the performance
criteria as set out in the
Residential Development
Code.
No Performance Criteria
No Performance Criteria
If not connected to an
existing stormwater
system, appropriate
methods
of
detention and/ or
treatment of all
runoff are to be
implemented
so
that discharge into
receiving waters is
Page 111 of 132
a) standards set by the
national Health and
Medical
Research
Council for primary
contact; or
b)
for other water
values ‐ as
determined by the
Board of
Environmental
Management and
Pollution Control and
in accordance with
the Australian Water
Guidelines,
September 1995.
in accordance with:
a) No performance
criteria
b) for other water
values ‐ the State
Policy on Water
Quality
Management 1997
relative
to
the
management
of
diffuse sources of
pollution
3.0 Development
in
Designated
landslip areas
3.1
No buildings are to
be erected or works carried
out in a designated landslip
area.
√ The property is not
declared designated
landslip area
4.0 Subdivision of
Land
4.1
Applicants are to
demonstrate compliance with
the acceptable solutions for
subdivision in the Urban Zone
set out in Part D.13 of the
planning scheme ‐ Residential
Development Code, Table 13.1
‐1.1,1.2,2.1,2.2,8.1,9.1,9.2,9.3.
See 13
5.0 Development
and
activity
impacts for uses
in secondary use
classes
5.1
An application for a
permit in the secondary use
class must be considered under
the performance criteria.
√
5.2 Activity associated with a
non‐residential use is not to
cause disturbance to occupiers
of residential property through:
- Accessing the use and the
loading and unloading of
goods or servicing of the use.
- Noise emissions which are
more than 5dBa above
background level at the
boundary of the residential
site or noise emissions
associated with the use that
will cause environmental
nuisance as defined in
EMPCA.
- Smoke or dust emissions
The operation of any lighting,
display system or sign
5.3
On site manoeuvring
and
parking
space
for
employee, resident, visitor and
service vehicles is to be
√ The shed will be
partially used for a
secondary use. The
applicant intends to
store his commercial
dive boats in the shed
and on occasions
undertake minor
maintenance on them.
5.2
No
performance criteria.
√
No additional car
parking onsite will be
5.3
On
site
manoeuvring and parking
space for employee,
visitor
and
service
Page 112 of 132
3.1
Use
or
development may occur
in a designated landslip
area if it is certified as
suitable
by
the
Department
of
Infrastructure,
Energy
and Resources.
4.1 Applicants are to
demonstrate compliance
with the performance
criteria for subdivision in
the Urban Zone set out in
Part D.13 of the planning
scheme ‐ Residential
Development Code, Table
13.1 ‐1.1, 1.2, 2.1, 2.2,
8.1, 9.1, 9.2, 9.3.
5.1
Buildings are to
comply with performance
criteria set out in Part
D.13 of the planning
scheme ‐ Residential
Development Code.
provided in accordance with
the acceptable solutions set
out in Part D.15 of the planning
scheme ‐ Car Parking and
Access Code.
required. The site can
adequately
accommodate
additional parking if
required
vehicles is to be provided
in accordance with the
performance criteria set
out in Part D.15 of the
planning scheme ‐ Car
Parking and Access Code.
5.4 Non‐residential use or
development is not to generate
more
than
40
vehicle
movements per day.
√
Will not generate
additional vehicle
movements
5.5 New buildings intended
for public use are to provide
access for people with
disabilities in accordance with
ASl428.
√
5.4 Where non‐residential
use or development will
generate more than 40
vehicle movements per
day the applicant is to
demonstrate by means of
a
traffic
impact
assessment as defined in
Clause 18.4, that the
development will not
have a significant adverse
effect on the local
environment or the road
network in terms of
safety,
efficiency
or
amenity.
5.5 No
performance
criteria.
Section 13
RESIDENTIAL DEVELOPMENT CODE ASSESSMENT SHEET.
ISSUE
ACCEPTABLE SOLUTION
Satisfied
Lots to have a minimum area of 450m2
& shall be capable of containing an
inscribed circle of at least 15m
diameter and have a frontage to a road
of at least 4.5m
N/A
1.2 Orientation and Lots in new areas are to be orientation
to take advantage of solar access by
Energy
ensuring that houses can be built on
the lot(s) in which the living will receive
not less that 4 hours of sunshine
between 9am and 3pm on June 21.
N/A
1.1 Lot Size
Dimensions
Subdivisions
2.0 Public Open
Space Provision
2.1 Area of Open A minimum of 5% of the area to be
Space
subdivided is to be set aside for public
open space.
2.2 Open
provision
N/A
√does not
adjoin an
existing
dwelling
Maintain sunlight.
No overshadowing, Share views.
Daylight to habitable rooms.
3.2Building
Height
√
5.4m total
Building siting and height must be
related to landform, with minimal
Satisfied
A payment in lieu of open space where
it is impractical or not feasible to
provide open space on the site of the
subdivision. Payment shall not be less
then 5% of the government valuation of
the land to be subdivided a the time of
submission of the application.
There is no performance criteria
space Open space is to be designed in
accordance with issue 2.2.
Table 13.1
3.1 Setbacks
Clause 3.1
Where a development adjoins an
existing dwelling and dividing wall
heights and lengths are to be set out in
table RC‐1.
Buildings are not to exceed 8m in
height and comply with setbacks
N/A
PERFORMANCE CRITERIA
Lots must have an area and dimensions
suitable for siting an construction of
dwelling and ancillary outbuildings, the
provisions of private outdoor space,
convenient vehicle access and parking
and
Lots are to be orientated to facilitate
the siting of dwellings, to take
advantage of the microclimate benefits,
and have dimensions to allow adequate
on site solar access, taking into account
likely dwelling size and the relation of
each lot to the street.
Page 113 of 132
√
min 1m with wall height of 3m
3.3 Rooves
height
cut and fill and heights are to
minimize adversely impacts on
neighbours and streetscape.
Buildings to have ridged rooves of √ There shed will Applications for buildings with other
form and pitch to reflect the have a pitched roof forms must demonstrate that
prevailing character of the heritage roof to reflect on buildings will not have an adverse
the existing
buildings in the neighbourhood.
impact on the appearance of the
buildings in its
streetscape in the vicinity.
vicinity
3.4 Overlooking
3.5
Encroachment
Pergolas, unroofed terraces or
decks are orientated to overlook
open space or living rooms in
adjoining residences the floor level
is to be less than 1m above the
natural ground.
Facias, gutters, downpipes, non
combustiblelining of eaves and the
like, masonry chimney backs, flues,
pipes etc may encroach into the
setback areas if the distance to the
boundary is not reduced to less
than 1 metre, unless protected by a
wall complying with BCA.
3.6 Building to Walls may be built to the side and
the Boundary
rear boundaries where the
maximum wall length is no more
than 50% of each of the abutting
property boundaries where there
are not existing boundary walls
4.0
Setbacks From primary street – 4m
from
Road From secondary street – 2m
Reserve
4.1Setbacks from
road reservations
√ Development is Where the floor level is greater than
a garage
1 metre above the natural ground
level and orientated to overlook
applicants must demonstrate that
there will be no significant or
unreasonable loss of privacy.
√ The permit No Performance Criteria
will be
conditioned to
ensure that the
shed
downpipes and
gutters remain
on the property
site
√ The wall that No Performance Criteria
is to adjoin the
boundary is
12m with the
boundary
length being
39m
√
Can be less where it can be shown
Both the house that streetscape is not affected and
extensions and it blends with other dwellings in the
shed are well
street.
within the
setback
requirements for
the street
N/A
One main wall to be north facing,
Solar have winter solar access and a total
window area oriented to the north
of at least 5% of floor area.
5.2
Buildings and landscaping shall not
√ The
Overshadowing overshadow the north facing wall development
will not
of a residential building on an
adjoining lot for more than 2 hours overshadow
of available sunlight on any day. In
any north
the case of adjacent vacant lots facing walls nor
residential
buildings
and
will it
landscaping shall not cause overshadow
overshadowing across the north
across the
orientated boundary(s).
north
orientated
boundary(s) of
adjoining
residential
blocks
6.1 Privacy
Direct (Straight ahead) views into √ Existing privacy
will be
habitable rooms or private open
5.0
5.1
Efficiency
Page 114 of 132
Must show how it is intended to
take advantage of solar energy.
Buildings and landscaping are not to
result in unreasonable loss of solar
access to adjoining residential
buildings and sites.
Must show that privacy of adjoining
dwelling is maintained through
maintained as
there is no
windows in the
side that will
adjoin the private
open space of the
neighbouring
property
7.0
Minimum of 80m2 on a slope of √ private open
7.1 Private Open <1:6 and with minimum area of space will be
maintained
Space
25m2 in one part.
spaces areas are to be screened or
setback 8.5m.
design and layout features.
Must be clearly defined for dwelling
occupants, suitable for needs of
occupants, capable of being used
and take advantage of solar access.
Directly accessible from house.
To have a northerly orientation and
protected from overshadowing.
8.0 Streetscape The submission of a streetscape √ There is not No Performance criteria
current
and Landscaping and landscaping plan to the
requirements of Council as per streetscape plan
for Strahan this
8.1 Streetscape issue.
development will
and Landscaping
8.2 Front fences
Less than 1.2m in height.
9.0 Utilities
9.1 Water supply Connected to Council supply or by
means of an on site storage and
reticulation system with capacities
in accordance with Council.
Sewerage
If connection to Council system
unavailable, treatment by
On site septic or
On site biological treatment
systems,or connection to AWTS.
Stormwater
Initial detention of runoff and no
direct discharge into streams and
waterways.
not impact on the
existing
streetscape
√ Will remain The design of front fence should
unchanged
consider amenity of street, safety,
√ Will remain
and use of front garden.
No performance criteria
unchanged
√ Will remain
unchanged
√ see note in
urban zone
Public Notification
The application was advertised with one representation received:
The representation was received from the adjoining land owners Mr & Mrs Tony Purdon:
24th February 2010
West Coast Council
PO Box 63
Queenstown 7467
121/2009 – Tim Richards shed/commercial activity
Concerns relating to the above development as I own the adjoining land to the east of the development site.
My concerns loss of afternoon winter sun to this portion of my property which will make it difficult to develop in
future years and closeness of the shed to our property boundary.
Alternative to current position is that the applicant place the proposed shed to his rear boundary and keep the
ground level at is height which is approximately 1.5m below our property level which will lower the wall height
overshadowing effect to our property.
Page 115 of 132
Thanks
Mr Tony Purdon
Discussion:
The proposal demonstrates compliance with regards to the house extensions. Generally the
planning scheme does not stipulate a size limit for outbuildings within the urban zone. Where
outbuildings are subservient to residential development, the height and setbacks of the outbuilding
are those contained in the Residential Development Code.
The urban zone intent is to protect and enhance residential amenity, protect the amenity of existing and future
residences adjoining development sites in terms of visual and acoustic privacy, loss of sunlight to habitable rooms
and outdoor recreation area, it also stats Allow for a range of non residential uses or developments within
residential areas if these uses or development do not adversely impact of the character and environment quality of
urban areas, or on the privacy and amenity of adjoining occupants.
The applicant has applied to Council for dual purposes. The principle being domestic purposes and
the second being commercial use to store commercial dive boats and undertaken minor equipment
maintenance on site. The dual use could explain the need for a 4.2m wall height. However the
largest roller-door is only 3.5m high.
Generally the size of the proposed shed is industrial in scale which is not in keeping with the Urban
zone intent to protect and enhance residential amenity.
Minor alterations to the shed layout could maintain the maximum shed roof height while minimising the sheds
impact on adjacent land through having the larger roller‐door located on the western side of the buildings frontage.
This would mean the eastern wall of the shed need only be 3.6m high. Having the shed setback 2m from the
eastern boundary would minimise the acoustic impact of activities in the shed on the enjoyment of the adjacent
property.
As the shed is located within a residential area, the activities undertaken within the shed should be restricted in
respect to hours of operation and activities that can be undertaken.
The residential development code stipulates In the case of adjacent vacant lots, residential buildings and
landscaping shall not cause overshadow across the north orientated boundary’s of adjoining residential sites
between 11.00am and 2.00pm on 21st June. The proposed shed may cause overshadowing to the private open
space of the property owned by representor Mr Purdon in late afternoon. With the reduced shed eastern wall
height and 2m setback, Mr Purdon’s property will still maintain its sunlight through out the main part of the day.
No referral to CM Water was required.
Assessment undertaken by:
Kellie Keating
Planning Officer
Authorised by:
Ian Newman
Planning Consultant
Page 116 of 132
Page 117 of 132
31/10
Correspondence
Recommendation:
That the correspondence as listed be noted.
(a) Letter – Project Queenstown – Queenstown Heritage & Arts Festival
Project Queenstown has written to inform Council of the progress of the Queenstown Heritage & Arts
Festival scheduled for 14‐16 May 2010. Permission for the street market has been requested.
Page 118 of 132
Recommendation
That Council advise Project Queenstown that permission for the street market is granted.
Council would like to commend Project Queenstown for the organisation of the event
Page 119 of 132
(b) Letter – Dannielle Devlin – Sponsorship
Dannielle Devlin has written to Council seeking sponsorship for expenses relating to playing
Netball at state level.
Recommendation
For the determination of Council
Page 120 of 132
(c) Email – Lorraine Hughes ‐ Zeehan Garden Club – Council Support
Zeehan Garden Club have written to Council seeking support towards a Zeehan project.
Recommendation
That the Council is happy to assist within its 09/10 budget the voluntary planting out of the
current garden beds and around the Rotunda near the Medical Centre. If a community
(vegetable type) garden bed is to be established the Council would prefer it to be on private
land and would ask that further assistance from the Council be requested once plans have
progressed.
Page 121 of 132
(d) Letter – Mr Gavin O’Callaghan
Mr Gavin O’Callaghan has written to Council seeking support from Council for the Boxing Club
tournament.
Recommendation
For determination of Council
Page 122 of 132
(e)
Letter – Forestry Tasmania – Invitation to briefings
Forestry Tasmanian has extended an invitation to Councillors, General Manager and key council
staff to attend the briefing sessions.
Recommendation
For noting
Page 123 of 132
32/10
Minutes of Committees
Recommendation:
That the minutes as listed be noted.
(A) Tullah Progress Association
Tullah Progress Association Inc.
General Meeting Minutes
Thursday 17th February 2010
Meeting Opened 7.30 pm
Present: Greg Blake, Darren French, Fran Franklin, Geoff Iliff, Ken French, Vicky Williams, Debbie
Preston, Samantha Eley, Jan & Harley Mangham
Apologies: Roger Bell- Towers, Karen Prouse.
Minute of the previous Meeting:
Minute of the previous meeting were read and confirmed.
Moved: Fran Franklin Seconded: Geoff Iliff.
Business Arising from the Previous Meetings Minutes:
Nil.
Action Register:
4.1.1
Darren received the draft town survey form from Debbie Preston, which he will follow up
distributing around the town in due course and the TPA, will provide a box to receive the replies.
Action: Darren French. (To be carried over).
4.2
Sign to be purchased to be displayed at TPA meeting room. A quote to be sought from Image Signs
suggested. Action Ken French has drafted sign layout to be completed. (To be carried over).
4.3
The secretary to write to Telstra protesting about the removal of the Telephone box in Peter Street
Tullah. It was decided to look into having a sign directing the public to the phone in the Village.
Signage around the town needs to be approved by DIRE.
Correspondence:
Inward:
A thank you letter from the organisers Wildside MTB and a donation of $300.00 for
assistance received from members of TPA Inc.
Darren received an invitation to a business leader’s cocktail party at Rosebery.
Received from Dept of Economic Development and Tourism this yeas Grants program
booklets
Cradle to Coast sent their latest newsletter.
TLCA Newsletter for the summer 2010 – Tasmanian Land Care Association.
Rosebery Lion Club – Painting of the bus shelters.
Wee Georgie Wood Steam Railway Inc – Thank you for assistance at the Christmas Carols
night.
Outward:
Nil
Moved: Vicky Williams Seconded: Geoff Iliff
Treasures Notes Received:
Tullah Progress Association Account Balance as of January 2010 $ 2205.67
Receipts;
22/10/09 Museum donations from Vickie
22/10/09 Rosebery Lions Cheque
Page 124 of 132
$248.00
$1000.00
27/11/09 MyState Share Div
$38.00
18/11/09 Museum donations from Vicky
$185.00
17/12/09 Museum donations from Vicky
$127.00
08/01/10 Marg Bugg payment for loan of Chairs ect. $50.00
Expenditure; WCC / Fisheries
The Advocate / Mrs. Citters Notice
Darren French / Insurance Reimbursement
Nigel Gilligan / Auditing Books
Aurora / Power Acc
R.D.H.S. / School Awards
Peter Winskill / Reimbursement Xmas Carols
Wee Georgie Wood / Candles for Xmas Carols
$550.00
$45.00
$1498.67
$100.00
$138.17
$50.00
$189.96
$155.00
Tullah Challenge Account Balance as of January 2010 $ 11,329.75
Moved: Greg Blake Seconded: Fran Franklin.
West Coast Council Matters:
Debbie Preston and Councillor Samantha Elley gave a run down on West Coast Council issues and
events some of which are as follows
• Town Maps are out and available
• Council is supporting Clean-Up Australia though out the West Coast
• Bike Track is almost finished and need some finishing touches
• Tas Community Fund has a very low participation rate on the west coast and invites grants
from TPA and WGW
• Developer up-date confirms council will talk with the liquidator to be appointed and hopes
to get a good out come
• A West Coast Council Community Project Wish list to be formulated
• Amelia Howard is the West Coast Councils Grants Officer
• Sport & Recreation officers will run workshops in west coast town during march with
Tullah being held on March the 1st
• Highway Signage still to be completed.
Moved: Ken French Seconded: Geoff Illiff.
Online Access Centre Report:
Jan reported application for the next grant hasn’t been finished
Over December there where some better numbers using the centre through the
tourist and the local kids. The Aurora Account has been sorted out.
Moved: Vicky Williams, Seconded Fran Franklin
Museum Report:
Vickie reported that donation collected for December to February was $595.00.
Perry Briggs from Quoiba has donated some photographs of Stringer Creek and some Hydro Cross
Currents Magazines.
Terracotta Assay Crucibles, pots & dishes have been donated by Rick & Barbara Boyle while Vickie has
supplied a display case and the description has been written up by Geoff Illiff. Some spare items are
available for sale with 50% proceeds going to the TPA.
One of the wish list items is to have document preservation available to the museum.
Moved: Greg Blake Seconded: Geoff Iliff.
Combined Cemetery Report & Cenotaph Report:
Greg gave an up-date on the cemetery track to have some work done while the lake is down low and
reports to having some success with the visit to site by the Mayor Councillor Gerrity but has had a slow
response from the Hydro environmental officer to visit the site.
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On the Cenotaph, we should have some image of the type of memorial in the coming weeks when the artist
returns from holidays and the Queenstown RSL has thrown support behind the project as well after
receiving a call from one of their officers.
Moved Fran Franklin, Seconded Ken French.
Wee Georgie Wood Steam Railway Inc. Report:
Harley reported that wee Georgie wood steam Railway had a number of reportable incidences over the
summer months which included 2 out breaks of fires. Still some fire wood need splitting and ask for any
volunteers. A plan is in place to do the engines boiler tube during the off season at a cost of $11,000 while
the organization only has $8,000 available at present.
Moved Harley Mangham, Seconded Jan Mangham.
General Business:
Darren has registered the TPA for Clean –Up Australia for Sunday March the 7th meeting at the meeting
room at 10.00 am and having a BBQ afterwards, there will be no highway clean-up but will be more
cleaning up around the town.
Monday nights Sport & Recreation Forum will deal with issues surrounding the Tullah oval and the Rec
Building.
People are concerned that the 50 kph speed limit along Peter Street is being seen as a joke specially near
the shop, we need to contact the police and have it monitored more.
Greg Spoke about the recent fire near Lake Mackintosh and stressed that if the town wanted to keep its
Fire Brigade viable we need more volunteers to join our emergency service in the town, as the people there
now are not always going to be there in the future.
The next meeting will be held on Wednesday 17th of March 2010
Meeting Closed at 9.20 pm
Greg Blake
Secretary.
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(B) Project Queenstown – General Minutes & Festival Committee
PROJECT QUEENSTOWN
GENERAL MEETING MINUTES
FEBRUARY 11TH 2010
Opened 7.56pm
Present: N Appleby, R Beattie, T Tiddy, J Chappell, G Halton, M Steele, M Crump, S Pitt
L Cocker, V Penny, K King, J Halton, S schulze.
Apologies:
Read & Confirmed Moved: M Crump
Seconded: N Appleby Carried
Minutes of Previous Meeting:
Business Arising:
1. Geopark flyer is to go ahead for production
2.
Copper Coats - Induction workshop was attended by only Geraldine Halton & Joyce Appleby, having
difficulty getting recruitments.
3.
Circus Grant – proposal document was sent to schools to negotiate dates for workshops.
4.
Jesse Mitchell - Megan will contact her as soon as school resumes.
Moved: J Chappell
Financial Statement
Balance as per Statement:
Seconded: M Crump
$37,515.95
Moved: G Halton Seconded: R Beattie
Carried
Carried
Correspondence Inward:
• Andrew Trudgeon – slipsteam circus workshop dates & summary of itinerary
•
Email from Heidi K – re event organiser
•
Public Liability local community insurance quote $1010.50
•
Department of Justice Guide Act
•
Murray Waller – Re Time Capsule
•
Tourist event program booklet 2010
•
Queenstown Lions Club re Mural
•
Land Care Re – Festival
•
Invoice for payment perception extractions
Outward
• WCC informing latest development of Festival
Moved: J Chappell
Seconded: M Crump
Carried
General Business
1. Re Lions Club Mural all agreed for $150 donation given was to be retained by Lions
2.
Geraldine Halton rescinded Motion appropriate to letter from Pill Evans in regards “Point 5” of minutes July
9th 2009.
3.
Discussion of how to display Time Capsule, it was decided that the capsule will be put on display at the
Gala Ball, Geraldine Halton will organise.
4.
It is intended that Records & copies be kept of contents Time Capsule & be displayed at Galley Museum.
Geraldine will organise.
5.
Re burial of time capsule will be organised for later in the year, Murray Waller to help organise.
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6.
Gordon Sutton is to be invited to Festival Meeting 18th Feb 2010 to present his proposal.
7.
Free advertise for festival on website Discover Tasmania – Travis will organise
8.
Federal Hotels/ Strahan Village/ WCW Railway, confirm intention to commit to Festival Megan will meet
with management within the next two weeks.
9.
Travis to send letters and invoice to Setori Engineering & Gaspersic Re festival
10. Geraldine will contact Val Charles with request to obtain PQ folders that Val had Kindly offered to fold PQ
will require for use at Festival.
11. The fruit boxes left over from earlier in the year will be utilised at the Clean Up Day.
12. Clean Up Day set for March 21st at 10am Base meeting point Galley Museum
13. Secretary to contact Debbie Preston of change of date.
14. Concerns of vegetation growth at the Pioneer Cemetery in Queenstown
15. Discussion of the matter of clear tourism/road signage around Queenstown, this matter has been discussed
for many years, PQ contact WCC regarding any developments.
16. WCC Rep Debbie Preston Telephone Link conference:
•
Plans for the Memorial Hall kitchen have been developed in consultation with Federal Head Chef, with the
planned completion date of May 15th in time for the Gala Ball.
•
Orr Street redevelopment plans are for viewing at front of Memorial Hall, submissions of ideas to be
forward to WCC by 23 Feb.
•
State Gov intend to give $200,000 towards Iron Blow restoration, tenders are being called for and work
should commence very soon.
•
Clean Up Aust Day March 7, Debbie will register PQ (PQ will do clean up March 21)
•
WCC requests input and ideas for new community projects in Queenstown.
•
RVs are making use of Rec Ground, signage to be placed shortly.
MEETING Closed 9.45pm
NEXT GENERAL MEETING MARCH 11TH @7PM QMU BUILDING
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PROJECT QUEENSTOWN
FESTIVAL MEETING MINUTES
FEBRUARY 18TH 2010
Opened: 7.08pm
Present: L Mudge, S Schulze, G Sutton, N Appleby, M Crump, M Steele, R Beattie, T Beattie
Apologies: C Raistrick, T Tiddy, V Pennie, Kevin King, G Halton
Read & confirmed Moved L Mudge Seconded: T Beattie
Minutes of Previous Meeting:
Business Arising:
1. Public Liability – Megan will investigate via the National Trust other options in regards to stall
holders, it is assumed that each stall holder would be required to have own insurance.
2. Letter sent to West Coast Council, Queenstown Police & S.E.S for application for part Orr Street
Closure.
3. Time Capsule – everything organised for the raising of time capsule details will be included on
the printed program. Items will be on display at the Gala Ball. A separate date for later in the
year is to be decided for the reburial of items.
4. Helicopter rides for pickup & put down possible on the grassed area at Car Park near the Train
Station Turn Table. To be confirmed.
5. The venue for mini mining, display tries to secure either, Honans storage or the garages at the
police station yard. Bring back to next meeting.
6. Accommodation is to be donated for the use of visiting exhibition guests: Silver Hills Motel, Gold
Rush, Mountain View Holiday Lodge.
7. Will also require accom package for Caroline Greg from Thurs to Sund.
8. PQ to request Queenstown Lions Club to distribute information folders throughout the weekend,
they may coincide the service with their set up at BBQ.
9. Federal Hotels/ Strahan Village/ West Coast Wilderness Railway, will donate supply Jazz Band &
Venue at Train Station with the theme ‘Jazz & Shiraz” on the Sunday.
10. No information on Navy Band yet. Vanessa not available.
11. The Gala Ball will commence at 6.30 for 7pm start.
Correspondence:
Inward
•
•
•
Tas Heritage Festivals re format
CMT unfortunate decline to donate towards Festival
Schulze Engineering unfortunate decline to donate towards Festival.
Outward
•
•
WCC General Manager re information of Festival & application for request closure of part Orr
Street, permission for use of tables from Memorial Hall for street market. Advising that we will
seek the 20% donation of cost of Public Liability from WCC.
Advertising with National Trust.
Financial Statement:
N/A
General Business;
1. Rob Beattie presented a made draft Banner it was agreed that Travis will contact Rob ASAP Sat
20th Feb for confirmation of go ahead to complete & produce the rest of the banners. With the
intention that they would be ready & displayed by the first week in March.
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2. Megan met with the Operations Manager Strahan Village/ Federal Hotels Debbie Grice
agreement to present with the Gala Ball on the Saturday & Train Trips throughout the weekend,
the following will be provided by Federal Hotels/ Strahan Village & WCW Railway:
Gala Ball
Provide Hall Decoration Coordinator
Provide seating/ chairs – will make use of trestles at the Memorial Hall to help reduce
costs
Provide and present Hors d'oeuvre catering for 300 people
Provide waiting Staff
Provide Bar & Staff – Beer, Wine, & Soft Drinks available for sale.
Provide booking venue for pre sales ticket Gala Ball and Table allocation for guests
Train Trips Depart Queenstown
To Rhinadeena & return 10am & 2pm Saturday & Sunday
Train Trips may be subsidised yet to be confirmed
Devonshire Teas provided at Rhinadeena for a small cost $5. To be confirmed.
Jazz & Shiraz Afternoon Sunday
Provide & donate cost of Jazz Band
Provide Venue at WCWR Train Station
Provide staff & sales of refreshments at the venue
3. PQ are required to provide the entertainment for the Gala Ball, Megan is looking to secure The
Hobart Navy Band.
4. Gordon Sutton will present a display of video material of local recent history, along with guide
tours with Queenstown Landcare group. The venue will be at the Empire Hotel, and may be
sponsored by Gunns or Retravision.
5. A display of a 1928 Model A Ford will be included in the festival program
6. Street market ‐ Lesley Mudge has made a booking sheet for stall holders each stall will cost $15
payable on booking. Megan will visit Northwest Markets and try to secure stall holders to show
their wares at the Festival. Trestles from Memorial hall will be utilised at the market.
7. A plan of a section of Orr street is to provided so positioning of tressels can be drafted
8. Set up time for Sun day market will need to commence approx 7am. Road closure will be from
9am.
Page 130 of 132
General Business Cont
9. Thelma Beattie is in negotiations with Rebecca Lodge to secure their Hall as venue for Quilting
Exhibition.
10. Patsy Crawford presented the foreword for the festival publication/programme, Megan will met
with Patsy in near future.
11. The draft program of festival events is to be finalised within the next week, for production &
printing.
MEETING CLOSED 9.20PM
NEXT FESTIVAL MEETING MARCH 18TH @7PM QMU BUILDING
Page 131 of 132
Moved by:
Seconded by:
That the Council move into Closed Session pursuant to section 15(1) of the Local Government Act
1993, for the consideration of:
•
Regulation (15)2c – contracts for the supply and purchase of goods or services
Page 132 of 132