Grants - Town of Whitby

Overview and Analysis
Grants
Town Grant and Rebate Programs
Municipal Grants
Other Grants
Department Chair
Councillor Derrick Gleed
Commissioner/Treasurer
Kenneth R. Nix
Municipal Building
575 Rossland Road East
Whitby, ON L1N 2M8
Phone: 905.430.4300
Overview
The Town provides various grants to residents and
community organizations in order to promote a high
quality of life, sustain our heritage and natural
environment and foster a strong sense of community
identity.
Town Grant and Rebate Program
Elderly Pensioners’ Tax Grant
The Town of Whitby offers a $250 Tax Reduction Grant
program to assist low income seniors who live in Whitby
and receive the Guaranteed Income Supplement
provided under the Old Age Security Act (Canada).
Low Income Disabled Tax Grant
The Town of Whitby offers a $250 Tax Reduction Grant
program to assist low income disabled homeowners
who live in Whitby and receive the Ontario Disability
Support Program provided through the Ministry of
Community and Social Services.
Heritage Tax Rebate Program
The Town of Whitby offers a 40 percent heritage
property tax rebate for eligible heritage properties ( or
portion of the property) for the Town and school board
portions only.
Charity Rebates
In accordance with the Municipal Act, municipalities are
required to provide eligible charities with rebates of at
least 40% of their property tax, unless a different
percentage is prescribed by the Minister of Finance.
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Grants | Overview and Analysis
librarian, band room supplies, instrument
repairs and minor uniform costs.
Performances in Whitby include concerts in
Rotary Park, Heritage Day, Santa Claus
parade.
For more information regarding these
programs contact the Tax and Property
Assessment Division of Corporate Services.
Municipal Grants
Burn's Cemetery Ashburn Board
Other Grants
Grass cutting, ongoing filling of areas with
soil and general maintenance of cemetery.
Groveside Cemetery Board
Grant offsets operating costs associated
with maintaining four cemeteries and a
monument on behalf of the Town of Whitby.
(Mayor's Designate to the Board –
Councillor Derrick Gleed)
Brooklin Horticultural Society
Provides and maintains flower beds in the
Downtown and at the Brooklin Horticultural
Park at the corner of Carnwith Drive and
Montgomery Road, and at the public
Butterfly Meadow gardens at the entrance
of the Lions Trail.
Whitby Arts Inc. (Station
Gallery)
Non-profit art gallery and cultural center
which offers a variety of exhibitions, child,
youth, adult and family art programs,
classes, workshops, performances and
special events. Additional programming is
being offered at the Brooklin Community
Centre and Library in order to reach an
increased number of residents. For more
information visit their webpage at:
http://www.whitbystationgallery.com/
(Mayor's Designate – Councillor Michael
Emm)
Community Living AjaxPickering and Whitby
Environmental Adult and Youth Programs
(funding of wages, most with disabilities) weeding, mulching, trail cleanups in the
Town of Whitby.
JCI Whitby
Whitby Santa Claus parade held the first
Saturday in December.
Waterfront Regeneration Trust
Whitby Public Library
Promotes waterfront trail, installation of
signs, attract public and private investment
for the expansion, enhancement and
promotion of the trail
The Town of Whitby is the primary funding
source for the library services and
resources provided at the Central Library
and 2 branch locations. For more
information visit their webpage at:
http://www.whitbylibrary.on.ca/ (Mayor’s
Designate - Councillor Chris Leahy)
Whitby Brass Band
Operation of brass band, honorariums for
conductors of senior and junior band and
Town of Whitby
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Operating Budget Summary
Run Date: 1/19/15 9:12 AM
Report Folder: Budget Book Documen
Note: Numbers may not add due to rounding.
Department: Grants
Division
2014
2015
2015
2015
Budget
Budget
Budget
Decision
Budget
Change
Adjustments
Items*
Request
$
($ in 000's)
Grants
$5,169
$127
$5,296
$127
Net Operating Budget
$5,169
$127
$5,296
$127
The Budget Change Analysis by Division is included in the following pages.
* For the Decision Items refer to the Decisions tab.
TOWN OF WHITBY
145
Operating Budget Summary
Department: Grants
Financial Account Category
Run Date: 1/19/15 9:12 AM
Report Folder: Budget Book Documents
Note: Numbers may not add due to rounding.
2014
2015
2015
2015
Budget
Budget
Budget
Decision
Budget
Change
Adjustments
Items
Request
$
($ in 000's)
Revenues
Transfers from Reserves & Internal Recoveries
($5)
$5
$5
Total Revenues
($5)
$5
$5
Town Grant Programs
$98
$4
$102
$4
Municipal Grants
$35
$1
$36
$1
Groveside Cemetery
$35
($3)
$32
($3)
Expenditures
Grants
Station Gallery
$421
$11
$432
$11
Whitby Public Library
$4,584
$110
$4,694
$110
Total Grants
$5,173
$123
$5,296
$123
Total Expenditures
$5,173
$123
$5,296
$123
Net Operating Budget
$5,168
$128
$5,296
$128
TOWN OF WHITBY
146
Budget Change Report
Department: Grants
Financial Account Category
Run Date: 1/19/15 9:12 AM
Report Folder: Budget Book Documents
Note: Numbers may not add due to rounding.
2015
2015
2015
2015
Budget
Inflation
Annualization
Other
Decision
Change
Changes*
Items
$
($ in 000's)
Revenues
Transfers from Reserves & Internal Recoveries
$5
$5
Total Revenues
$5
$5
$5
$4
Expenditures
Grants
Town Grant Programs
Municipal Grants
$1
Groveside Cemetery
$1
Station Gallery
$1
($5)
$10
($3)
$11
Whitby Public Library
$115
($5)
$110
Total Grants
$127
($5)
$123
Total Expenditures
$127
($5)
$123
Net Operating Budget
$127
$128
*Other Changes include adjustments as a result of:
the impact the Town's growth has on providing existing programs and services (Growth)
any Council approved service level changes to existing services and programs (Service Level)
staff proposed changes to services/programs that result in a minimal or no tax impact (Service Level)
the operating impact of capital decisions (Capital Impact)
the reversal of the prior year's one-time revenues or expenditures (One-time Items)
this year's planned facility or equipment related one-time maintenance projects (One-time Items)
other temporary revenues or expenditures (One-time Items)
TOWN OF WHITBY
147
This page has been left intentionally blank
148
Financial Summary
Division: Grants
2013
Actuals
Note: Numbers may not add due to rounding.
2014
2014
Year End
Budget
Financial Account Category
Projection
($ in 000's)
2015
Budget
Decision
Budget
Change
Items
Request
$
2015
2015
Budget
Adjustments
Revenues
($5)
($5)
Transfers from Reserves & Internal Recoveries
$5
$5
($5)
($5)
Total Revenues
$5
$5
Expenditures
Grants
Town Grant Programs
$45
$45
$42
$2
$3
$3
$36
$34
$14
$17
$97
Elderly Pensioners' Tax Grant
$3
$45
$3
Low Income Disabled Tax Grant
($1)
$2
($1)
$37
Grants to Taxable Charities
($2)
$35
($2)
$16
Heritage Tax Rebate Program
$4
$20
$4
$99
$98
Total Town Grant Programs
$4
$102
$4
$1
$1
$1
Burns Presbyterian Cemetery
$1
$6
$6
$6
Comm Living Ajax/Pick/Whitby
$6
$6
$6
$6
JCI Whitby
$6
$3
$3
$3
Waterfront Regeneration Trust
$3
$17
$18
$18
$3
$3
$3
$36
$37
$37
$54
$35
$35
Municipal Grants
Whitby Brass Band
$18
Brooklin Horticultural Society
$3
Total Municipal Grants
Groveside Cemetery
$37
($3)
Station Gallery
$32
($3)
$433
$421
$421
$11
$432
$11
$5,070
$4,584
$4,584
Whitby Public Library
$110
$4,694
$110
$5,690
$5,176
$5,175
Total Grants
$122
$5,297
$122
$5,690
$5,176
$5,175
Total Expenditures
$122
$5,297
$122
$5,690
$5,171
$5,170
Net Operating Budget
$127
$5,297
$127
TOWN OF WHITBY
149
Budget Change Report
Division: Grants
Financial Account Category
Run Date: 1/19/15 9:13 AM
Report Folder: Budget Book Documents
Note: Numbers may not add due to rounding.
2015
2015
2015
2015
Budget
Inflation
Annualization
Other
Decision
Change
Changes*
Items
$
($ in 000's)
Revenues
Transfers from Reserves & Internal Recoveries
$5
$5
Total Revenues
$5
$5
$3
$3
Low Income Disabled Tax Grant
($1)
($1)
Grants to Taxable Charities
Expenditures
Grants
Town Grant Programs
Elderly Pensioners' Tax Grant
($2)
($2)
Heritage Tax Rebate Program
$4
$4
Total Town Grant Programs
$4
$4
($5)
($3)
Municipal Grants
Burns Presbyterian Cemetery
Comm Living Ajax/Pick/Whitby
JCI Whitby
Waterfront Regeneration Trust
Whitby Brass Band
Brooklin Horticultural Society
Total Municipal Grants
Groveside Cemetery
Station Gallery
$1
$10
$11
Whitby Public Library
$115
($5)
$110
Total Grants
$126
($6)
$122
Total Expenditures
$126
($6)
$122
Net Operating Budget
$126
($1)
$127
*Other Changes include adjustments as a result of:
the impact the Town's growth has on providing existing programs and services (Growth)
any Council approved service level changes to existing services and programs (Service Level)
staff proposed changes to services/programs that result in a minimal or no tax impact (Service Level)
the operating impact of capital decisions (Capital Impact)
the reversal of the prior year's one-time revenues or expenditures (One-time Items)
this year's planned facility or equipment related one-time maintenance projects (One-time Items)
other temporary revenues or expenditures (One-time Items)
TOWN OF WHITBY
150
Budget Change Analysis
Division: Grants
Note: Numbers may not add due to rounding
($ in 000's)
Revenues
Expenditures
Net
BUDGET ADJUSTMENTS
Inflation:
007 Exp - Status Quo
Adjust the budget for funding to the Station Gallery, Whitby Public
Library and Groveside Cemetery equal to estimated Town MPI of
2.4% to address inflationary pressures
$127
$127
$127
$127
Annualization:
$0
Other Changes:
Growth
009 Exp - Growth
Increase of $4K for Heritage Tax Rebate program due to
anticipated additional properties. Also $10K reduction in Whitby
Library fines and fees due to overdue notices sent by email and
online renewals. Note this revenue shortfall has been offset by
service level changes explained below.
$14
$14
$14
$14
Service Level
011 Exp - Service Level
To address the fine revenue shortfall Library staff reviewed budget
for opportunities and the overall reduction includes budgeting for
an anticipated $8K grant associated with summer student
positions based on history. It also includes reduced security costs
due to less required hours $3K, reduced publicity cost and less
bank charges due to better interac fees $3K. There is a $5K
increase in processing costs for DVDs/games being processed
directly by suppliers to arrive shelf-ready.
($9)
($9)
($9)
($9)
($6)
($6)
($6)
($6)
Capital Impact
013 Exp - Capital Impact
Less printing costs at Library due to new technology implemented
$6K
One-time Items
Prior Year Reversals
002 Rev - PY Non-recurring
Reversal of the prior year's use of the one-time reserves (LTFR) to
fund the increased grant request from Groveside Cemetery for the
removal of trees and branches at Myrtle Cemetery in 2014.
003 Exp - PY Non-recurring
Reversal of the prior year's one-time grant funding to Groveside
Cemetery for the removal of trees and branches at Myrtle Cemetery.
$5
$5
($5)
($5)
$5
($5)
$0
Total Other Changes
$5
($6)
($1)
Total Budget Adjustments
$5
Current Year
$121
$126
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
TOWN OF WHITBY
151
Budget Change Analysis
Division: Grants
Note: Numbers may not add due to rounding
($ in 000's)
Revenues
Expenditures
$5
$121
Net
DECISION ITEMS
Total Decision Items
Total Budget Change
$126
Note: Budget Change shown in ( ) indicates
increased revenues or decreased expenditures
TOWN OF WHITBY
152
Grant Request Applications/Letters
from external organizations are included in the
following pages
Organization
Page No.
Burns Presbyterian Cemetery ________________________ 154
Community Living Ajax-Pickering & Whitby _____________ 156
JCI Whitby ______________________________________ 159
Waterfront Regeneration Trust _______________________ 160
Whitby Brass Band ________________________________ 167
Brooklin Horticultural Society ________________________ 171
Groveside Cemetery Board _________________________ 173
Station Gallery ___________________________________ 176
Whitby Public Library ______________________________ 179
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1450 Henry Street, Whitby, Ontario L1N 0A8
www.whitbystationgallery.com
art@whitbystationgallery.com
T 905.668.4185
F 905.668.1934
Charitable Registration #: 11929 7042 RR0001
MEMO re: Station Gallery – Town of Whitby Grant Request
Thanks to the ongoing commitment of Town Councillors and their financial
investment, Station Gallery continues to help create a unique sense of place
in Whitby.
Your public art gallery is at the creative and cultural heart of the community. It was
built upon a community vision for a vibrant place of creativity, innovation and art –
playing a key role in establishing Whitby as the community of choice for creative
people and families.
The Station Gallery movement continues to grow, with over 39,000 annual visitors
(+10%), including 14,000 (+25%) program participants. Town of Whitby funding has
enabled the gallery to grow into a compelling municipal asset that is helping arts and
culture to flourish and establish deep, sustainable roots.
Approximately half of the gallery’s operating budget is generated through board and
staff fundraising efforts. It is an ongoing priority of the board to continue to place
strong emphasis on the independent fundraising effort.
Station Gallery is committed to affecting arts and culture related Town of Whitby
strategies, (ref. Building our Economic Future – Whitby Economic Development Strategy, 7.3 Downtown
Whitby – The Creative and Cultural Heart, Strategic Action 36, “how to make Whitby, and particularly
Downtown Whitby, the cultural core of Durham; Downtown Whitby Strategic Action Plan – 3 (b) Fostering
a Creative Community.)
The linkages we bring:
o
o
o
o
o
powerful connections with community, business and cultural partners e.g.
Whitby Library, Rotary Clubs of Whitby, 360 Incentives;
deeper and more meaningful partnerships with like minded institutions in the
community, e.g. the Abilities Centre, Lakeridge Health Whitby, Participation
House;
strong Durham College, UOIT and Trent U relationships;
a respected cultural leader on the Durham Region landscape; and
a well-positioned people gathering place along the corridor between downtown
Whitby and the waterfront.
176
Station Gallery Accomplishment Highlights 2014
o
o
o
o
o
Sustainable and inclusive community education and outreach programming,
including Brooklin where the demand for services continues to grow
Outreach total: 100+ programs delivered to 1700 participants
Dramatic growth (+25%) in powerful leading edge school based programs,
strengthened with our 21st Century Learning model, cross curricular initiative
and artist instructor development program (129 classes, 2800 young
participants)
Ongoing commitment to inclusion, ie. flourishing creative arts therapy to long
term rehabilitation patients
Community and stakeholder involvement in exhibition content development
An expanding volunteer mass accumulating over 5000 volunteer hours – the
equivalent of 2.5 full time employees
Moving Forward
o
o
o
Continue to manage escalating demand for outreach and specialized
cultural opportunities, resources and activities that are accessible and
inclusive
Act as a resourceful, collaborative partner in municipal cultural
development strategies
Maintain and continuously enhance programming that is relevant, fresh
and meets the needs of our changing community
With continued Town of Whitby support, combined with the gallery’s independent
fundraising efforts, Station Gallery will meet these community service demands headon, maintaining a sharp eye on sustainability.
This grant will enable Station Gallery to accommodate increased community
participation while preserving a level of institutional credibility that will continue to
attract critical funding streams such as Ontario Arts Council, foundations, individual
donors and corporate partners.
Station Gallery has submitted a 2015 grant request for $431, 500, a 2% increase from
2014.
Station Gallery continues to serve the citizens of Whitby and to be good stewards of
the resources entrusted to us.
James Ritchie
President, Station Gallery Board of Directors
P.S. see attached for kind words – all thanks to your cultural investment
177
“I wanted to say a Thank you for the exceptional Parent & Tot program my 2 year old
son and I attended in Brooklin…extremely creative programing taught with enthusiasm
and patience. I was thrilled that we were presented ideas that I would have not
thought of on my own at home, and given quality materials to use that I would not
have on hand at home…will definitely recommend this program to other parents.”
Brooklin Mom
“We love this camp and the gallery. It is an incredible and enriching experience.”
Regular gallery going family
“My daughter gained great confidence from her week at art camp - making new friends
and feeling liked and accepted exactly as she is by the counselors. It was a very
positive experience for her self-esteem. Thank you!”
Summer Camp parent
“Wow! Outstanding!!!! My classes LOVED this trip. So many valuable things were
learned, thank you. The parents who attended were very impressed also. Let's see
what kind of social justice activists I can cultivate from your launching point!” Teacher
“I believe that the course not only taught Aila quite a bit in regards to art but it
strengthened her confidence in expression which ultimately is calming for Aila. I think
that the course you offer is one of a kind.” Aila’s mom
“This place is EPIC!!! I would definitely like to come back, I was learning all the time”
Underground Studio youth program participant
“This is my place.”
Community Artist
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