Board Meeting Briefing Packet

Transcription

Clackamas Fire District #1
Board Meeting
Briefing Packet
May 16, 2011
The numbers in red indicate where to find the agenda item in
the packet located on the D1net or website.
AGENDA
REGULAR BOARD OF DIRECTORS MEETING
CLACKAMAS FIRE DISTRICT #1
Mt. Scott Fire Station
Monday, May 16, 2011
REGULAR SESSION – 7:00 P.M.
I.
CALL TO ORDER PER ORS 192.610 TO 192.710
ORS 192.650 – The meeting is being recorded.
ORS 192.710 – Smoking is banned during the meeting.
II.
CHANGES TO AGENDA – (pg. 2)
III.
APPROVAL OF MINUTES FROM THE REGULAR BOARD MEETING ON
APRIL 18, 2011 – (pg. 4)
IV.
PUBLIC COMMENT (The Chairperson will call for statements from citizens
regarding District business, not to exceed three minutes per person.)
V.
PRESENTATION OF FINAL REPORT PROPOSAL FROM THE JOINT
BORING FIRE DISTRICT #59/CLACKAMAS FIRE DISTRICT #1 VOLUNTEER
AD-HOC COMMITTEE – DC Syring
VI.
BUSINESS – Action required
VII.
B-1
Request Board Direction for Staff to Draft an Intergovernmental Agreement
for a Joint Volunteer Program between Boring Fire District #59 and
Clackamas Fire District #1 – DC Syring – (pg. 11)
B-2
Request Board Discussion Regarding Chief Kirchhofer’s Employment
Contract – Chairperson Trotter
B-3
Request Board Approval of Proclamation 11-02 – To Designate the Week of
June 19-25, 2011 as Safety, Health and Survival Week – Capt. Phillips –
(pg. 56)
OTHER BUSINESS – No action required. (These items will be presented individually
by staff or other appropriate individuals. A synopsis of each item together with a brief
statement of the action being requested shall be made by those appearing on behalf of an
agenda item.)
OB-1 Board Committee Reports
Capital Projects
Check Register Review
Clackamas County Coordinating Committee (C-4)
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The numbers in red indicate where to find the agenda item in
the packet located on the D1net or website.
EMS/EMS Consortium
Executive Staff
Foundation
Legislative
Oversight/Interagency
REMG
Volunteers
VIII. INFORMATIONAL ONLY
A. Divisional Reports
R-1a. Administration – Verbal – Chief Kirchhofer
R-1b. Administrative Services – PSC Cauthorn – (pg. 57)
Financial Update – Finance Director McSperitt – (pg. 59)
R-1c. Fire Prevention/Information Services – DC Charlton – (pg. 76)
R-1d. EMS, Planning, and Government Relations – EO Gorman – (pg. 84)
R-1e. Operations –DC Weninger – (pg. 92)
R-1f. Training, Safety, Wellness and Volunteers – DC Syring – (pg. 118)
B. Correspondence – (pg. 129)
C. Informational Items – (pg. 132)
IX.
EXECUTIVE SESSION REGARDING LABOR NEGOTIATIONS PURSUANT
TO ORS 192.660(2)(d) AND PERSONNEL ISSUES PURSUANT TO ORS
192.660(2)(o)
X.
ADJOURNMENT
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REGULAR BOARD OF DIRECTORS MEETING
April 18, 2011
I.
(This meeting was recorded.)
CALL TO ORDER PER ORS 192.610 TO 192.710
ORS 192.650 – The meeting is being recorded.
ORS 192.710 – Smoking is banned during the meeting.
Chairperson Trotter called the meeting to order at 7:04 p.m.
Present: Board of Directors Toby Forsberg, Thomas Joseph, Dave McTeague, Don Trotter, and
Marilyn Wall; Chief Ed Kirchhofer; Deputy Chief Fred Charlton; Deputy Chief Jim Syring;
Deputy Chief Scott Weninger; Personnel Services Chief Mark Cauthorn; Executive Officer Kyle
Gorman; Finance Director Susan McSperitt; Battalion Chief Ryan Hari; Battalion Chief Jamie
Karn; Deputy Fire Marshal Kari Shanklin; Volunteers Ryan Walters, Jeff Nowland, Legal
Counsel Jeff Condit; Lobbyist Genoa Ingram from Court Street Consulting; Division Chief
George Eisert from Boring Fire District; Dave Jones – President of Oregon Fire District
Directors Association; Bob Reeves – Vice President of Oregon Fire District Directors
Association; Karl Johansson of Johansson Architecture; and Executive Assistant Karen Strejc.
II.
CHANGES TO AGENDA
None
III.
APPROVAL OF MINUTES FROM THE REGULAR BOARD MEETING ON
MARCH 28, 2011
Chairperson Trotter asked for any changes to the minutes. Hearing none, he declared that
the minutes for the regular board meeting on March 28, 2011 stand approved as written.
IV.
PUBLIC COMMENT
None
V.
PRESENTATION - UPDATE OF SMOKE ALARM CAMPAIGN
DFM Shanklin presented an update of the District’s Smoke Alarm Campaign. She began with a
brief history of the campaign. Citizens 65 years old and older are more than twice as likely to be
killed in a fire. The Fire District needed funds to buy smoke alarms, which was awarded through
a Fire Prevention and Safety Grant of $24,780 from the Department of Homeland Security in
March 2010. The Fire District provided a match of $4,956. Funds from the grant bought alarms,
installation equipment and public education materials. Many community organizations, Support
and Suppression Volunteers, administration staff and engine companies helped install the alarms
and at the same time delivered safety education and conducted safety surveys.
11300 SE Fuller Road
·
Milwaukie, OR 97222
·
503-742-2600
· www.clackamasfire.com
In order to help advertise the availability of the alarms, in October 2010 an article was placed in
the Oregonian and Clackamas Review newspapers. Many calls were received from elderly
citizens requesting a smoke alarm. By the end of the campaign in April 2011, 1,502 smoke
alarms and 29 hearing impaired smoke alarms had been installed. Approximately 750 safety
surveys were completed.
Smoke alarms will continue as a priority and a budgeted item. There is a smoke alarm tab in the
reporting software, Fire RMS, where it can be noted if smoke alarms were working in a
residence and if a new one was installed. Partnerships, outreach and education efforts will
continue. This same process could be potentially used with carbon monoxide alarms.
Chairperson Trotter recessed the meeting at 7:20 p.m.
VI.
EXECUTIVE SESSION REGARDING PERSONNEL ISSUES PURSUANT TO
ORS 192.660(2)(o)
Chairperson Trotter called the Executive Session to order at 7:21 p.m.
Chairperson Trotter adjourned the Executive Session at 7:52 p.m.
Chairperson Trotter reconvened the regular meeting at 7:54 p.m.
VII. BUSINESS – Action required
B-1 Request Board Approval of Fleet Services Contract
BC Hari explained that this is the second month that the fleet services contract was presented for
review at a board meeting. Major changes were made in section 14 and 15 of the contract as
directed from last month’s meeting. It is ready for Board approval.
Director Forsberg moved and Director Joseph seconded the motion to authorize the Fire
Chief to enter into an agreement with TVF&R to provide fleet maintenance services to
Clackamas Fire District #1’s fleet effective July 1, 2011. The motion passed unanimously.
Chairperson Trotter thanked Chief Kirchhofer and Legal Counsel Condit for their work in
preparing the contract.
B-2
Request Board Approval of Three-Year Term Renewals for Budget Committee
Members Nancy Thornton and Rob Wheeler
Finance Director McSperitt explained that the terms of two long-term members of the Budget
Committee were expiring in May. Both are willing to serve on the committee for another threeyear term. She requested the Board renew the terms of these members.
Director Wall moved and Director McTeague seconded the motion to approve the threeyear term renewals for Budget Committee members Nancy Thornton and Rob Wheeler.
The motion passed unanimously.
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B-3
Request Board Approval of Proclamation 11-01 – To Designate the Week of
May 15-21, 2011 as Emergency Medical Services Week
EO Gorman explained that EMS is the most frequent service the District provides as well as the
most demanding. It is critical that when 9-1-1 is called, the citizen receives the most
professional services possible. The District’s crews provide service that gives the best they have
for each call. He requested the Board approve the proclamation.
Director McTeague moved and Director Wall seconded the motion to designate the week of
May 15-21, 2011 as Emergency Medical Services Week. The motion passed unanimously.
Chairperson Trotter introduced Dave Jones, President, of the Oregon Fire District Directors
Association and its First Vice President Bob Reeves.
VIII. OTHER BUSINESS – No action required.
OB-1 Board Committee Reports
Noted.
IX.
INFORMATIONAL ONLY
A. Divisional Reports
R-1a. Administration
Chief Kirchhofer reported that he was pleased to share that Support Volunteer Jeff Nowland
would be presented with a community service award at Gilman Park Assisted Living Residence
on April 28, 2011. He will be recognized for his help with Operation Santa and many other areas
of the community. He was selected from among many candidates. Oregon City Mayor Doug
Neeley will present the award.
Staff met with Group Mackenzie earlier in the day to continue compiling information for the
Administrative Facilities Needs Assessment. They are still on schedule to present a detailed
analysis at the board meeting on June 20, 2011.
Chief Kirchhofer reported that staff will continue to track AMR’s response time. They are still
within the 90 percent range of compliance. The District is seeing longer response times.
The ambulance contract with the county expires in May of 2013.
After the graduation of the last Volunteer Academy, the Volunteer Association now has 78
active volunteers. Of these, 55 are suppression and 23 are support. With these new recruits, the
District can now staff the Logan Fire Station (Stations 12) and the Clarkes Fire Station (Station
13) weeknights and all day on the weekends. The number of Volunteers is an all time high for
the Fire District.
Chief Kirchhofer provided an update regarding staffing levels. The District has exhausted the 12
person floater pool due to a number of long-term injuries and retirements. The District is
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accelerating the timelines for an entry level test with the hopes of beginning an academy January
1, 2012.
The Oregon Fire Chiefs’ Association (OFCA) had its annual conference in mid-April. Chief
Doug Branch from Boring Fire District was installed as incoming OFCA president. There was a
noticeable change in nutrition and exercise components of the conference from last year’s
conference.
Chief Kirchhofer shared that he would be participating in a roundtable discussion at the Oregon
Fire Instructors Association on April 28. It would be a moderated discussion regarding the
future challenges of fire service training and public education, as well as the lessons learned from
a number of natural disasters and the European counterparts.
Effective May 1, there will be another reorganization of Senior Staff to further the development
of the chief officers. DC Weninger will manage Support Services, DC Jim Syring will manage
Administrative Services, DC Charlton will manage Emergency Services and Executive Officer
Gorman will manage Support Services.
After quite a period of time, the District has received a draft easement agreement with the
Oregon City United Methodist Church for property at Station 17.
On April 19 at the Happy Valley City Council meeting, the Council will recognize the funding of
AEDs that were provided through the help of the Clackamas Emergency Services Foundation,
the Happy Valley Police Department and the Happy Valley Elementary School PTA. DC
Charlton and Fire Inspector Valere McIntosh also attended the meeting. She talked about CPR
and AEDs.
R-1b. Administrative Services
PSC Cauthorn reported that the insurance renewal meeting has taken place. While underwriting
continues, it appears there will be an increase of approximately 2.3 percent for this fiscal year.
The final figures have not been determined. There is a rate hold on dental as the District has a
two-year commitment for the current rate.
Financial Update
Finance Director McSperitt reported that the District’s auditing firm, Pauly Rogers and Co., PC,
is conducting an interim audit on April 18 and 19. They are checking on the District’s financial
controls and preparing preliminary work for their return in September when they will conduct the
official audit.
Finance Director McSperitt reminded the Board of the Budget Committee meeting on Thursday,
May 12 at 6:00 p.m.
Director Forsberg asked if the District had received any information as to when there might be a
rise in the Local Government Investment Pool (LGIP) rate. Finance Director McSperitt
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responded that the rate may be moved, if economic conditions allow, in 2012 once the target
balance for the reserve has been determined. Chief Kirchhofer shared that when the District met
with the representatives from Key Bank regarding investments and even with the restrictions of
the investment of public funds, the District is getting the best rate it can get through the LGIP.
Chairperson Trotter commented on the third month of having a spike in inquiries. PSC Cauthorn
reported that there are currently some long-term injuries. He is hopeful that the trend will not
continue. There are not a multitude of injuries, but there are some that are long-term.
R-1c. Fire Prevention/Information Services
DC Charlton reported that a lock box section was added to the Occupancy Inspection Program
report. DC Weninger had requested that this section be added to the report to better track fire
prevention activities. Crews will ensure that the lock boxes are in good working order with keys
included in the box. It will also show which boxes have been decommissioned.
R-1d. EMS, Planning, and Government Relations
EO Gorman reported that Senate Bill 217 regarding satellite and non-contiguous urban renewal
districts is dead. He thanked Genoa Ingram for her excellent testimony concerning this bill.
Director Joseph shared that he was concerned about the delayed arrival time of AMR regarding
the District’s citizens. He asked if there was any action that the District could take to help the
issue. Chief Kirchhofer shared that since the District is an Advance Life Support (ALS)
provider, he is confident that the long response times for alpha and bravo calls have not affected
the outcome of any patient’s recovery. EO Gorman explained that the county’s contract for
ambulance service with AMR expires in May 2013. The Fire District’s ALS first response
agreement with the county also expires in May 2013. EO Gorman shared that the performance
issue needs to be presented to the county commissioners. The Fire District could share its
concern regarding AMR’s poor performance. Chief Kirchhofer shared that the Fire District
needs to participate in the development of a new ambulance contract. Penalties are minimal in
comparison to the cost of increasing services. Director Joseph suggested that possibly the Fire
District could take a proactive step to create a good situation. Director McTeague asked if an
ambulance renewal contract will begin within one year of the contract expiring. EO Gorman
shared that the timeline should be 2.5 years for a new bid. Discussion followed.
Chairperson Trotter agreed with Directors Joseph and McTeague regarding the AMR issue. He
suggested that personnel be aware of the options available for patient transportation if AMR is
not available. He also suggested that he and Chief Kirchhofer meet to discuss which board
committee should be active regarding this issue – the Interagency Committee, the EMS or one of
the other committees.
Dr. Warden shared that there was one call that was a 20 to 21 minute delay in picking up the
patient. The Fire District should have a short-term plan in place and have other resources
available when AMR is down to low levels and also to have a long-term plan in place.
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Chief Kirchhofer shared that a change in the fee ordinance would need to be brought to the
Board if the District began transporting patients. Currently, the District does not have the ability
to charge for ambulance transport if the District would need to begin providing its own
ambulance service. The Board would need to authorize the fee.
Chairperson Trotter and Chief Kirchhofer will meet to discuss how to proceed with the
ambulance service issue. They will report back to the Board at the May 16 board meeting the
direction in which the District will go and which board committee will work with the issue.
R-1e. Operations
As submitted. DC Weninger reported that the Oregon Fire Chiefs’ Association Conference was
held the previous week. He shared that due to Chief Kirchhofer’s comments at last year’s
conference to Jeff Griffin regarding the type of food presented at the conference, this year’s
conference offered healthier options for the meals. The food was targeted for lighter and leaner
meals. Fitness trainers were available and Chief Kirchhofer attended all of the sessions with the
fitness trainers.
DC Weninger reported that DC Charlton will be in charge of OPS at the May board meeting.
R-1f. Training, Safety, Wellness and Volunteers
As presented.
DC Syring provided an update for the Board regarding the Boring/Clackamas Joint Volunteer
Program Proposal. The Joint Volunteer Ad-Hoc Committee will present the proposal to the
Boring Fire District Board at their board meeting on May 9 and to CFD1’s Board at their board
meeting on May 16. The proposal would involve the merging of both associations. It would
have the potential for the Volunteers to work joint duty shifts, have CFD1 contract with Boring
to share a Volunteer Coordinator, and Boring Fire District to contract with CFD1 for wellness
services, EMS and IT services. If both boards approve the proposal, intergovernmental
agreements could be prepared in June with July 1 as the date to begin a six month phase-in with
full implementation of services by January 1, 2012.
DC Syring asked if the Board’s Interagency Committee would be available to meet with two of
Boring Fire District’s board members at 6:00 p.m. either on Monday, May 2, 2011 or Thursday,
May 5, 2011. A presentation would be made of what has been prepared to date regarding the
proposal. May 2 works well for Director Wall and Director Thomas who are on CFD1’s
Interagency Committee. DC Syring will follow-up with Chief Branch on April 19 to clarify
information and set up time.
Chairperson Trotter asked Genoa if she had anything to report regarding legislative activities.
She reported that Monday, May 9, 2011 was Fire Service Day at the Capital. The schedule for
opening ceremonies is currently being prepared.
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B.
Correspondence – None
C.
Informational Items - None
Chairperson Trotter recessed the regular board meeting at 8:40 p.m. There would be a five
minute recess prior to the beginning of the Executive Session.
X.
EXECUTIVE SESSION REGARDING LABOR NEGOTIATIONS PURSUANT
TO ORS 192.660(2)(d)
Chairperson Trotter called the Executive Session to order at 8:50 p.m.
Chairperson Trotter adjourned the Executive Session at 9:22 p.m.
XI.
REGULAR BOARD MEETING RECONVENED
Chairperson Trotter reconvened the regular meeting at 9:23 p.m.
XII.
ADJOURNMENT
Chairperson Trotter adjourned the regular meeting at 9:23 p.m.
Karen Strejc
Executive Assistant
___________________________________
Chairperson Don Trotter
____________________________________
Secretary Toby Forsberg
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B-1
Staff Report
To:
Chief Kirchhofer & Board of Directors
From:
Deputy Chief Jim Syring
Date:
May 11, 2011
Re:
Clackamas/Boring Joint Volunteer Program Ad Hoc Report
Action Requested:
Review and report all options available for the formation of a joint volunteer program
and other related joint services between Clackamas Fire District #1 and Boring Fire
District.
Background:
In April 2007, Clackamas Fire District #1 conducted an examination process for the
position of Volunteer Program Coordinator. A coordinator was hired at that time and
was funded via a volunteer safer grant that was awarded in 2006 and good through
2011.
In 2008, Clackamas Fire District #1 completed a comprehensive report regarding
options for the Volunteer Program and it was concluded at that time to go forward
with maintaining a Volunteer Program. The District and Board of Directors agreed
that in order for the Volunteer Program to grow and succeed, that it needed to be
funded to a higher level, conduct more extensive recruiting, encourage more
involvement for volunteers, create new categories and opportunities for volunteers,
and to seek more joint volunteer ventures with our neighboring jurisdictions. During
the past three years many of these goals have been accomplished and new ones
created. The Clackamas Fire District #1 volunteer program is currently at one of the
highest points ever in our district’s history.
Also in 2008, the Fire District adopted the Accountable Plan for volunteers instead of
issuing 1099’s. The Accountable Plan met all Internal Revenue Service guidelines
and included reimbursing volunteers for mileage, contributing to a newly formed
LOSAP plan, and reimbursing volunteers for educational expenses.
In January 2010, the Fire District was given notice that there would be a vacancy in
the Volunteer Coordinator position due to the current coordinator seeking another
private sector employment opportunity. The Fire Chief assembled a Volunteer
 Page 1
Coordinator Ad Hoc Committee to review the options to replace the Volunteer
Coordinator. The Volunteer Coordinator ceased employment with the District as of
March 31, 2010 and the Fire District is without a coordinator at this time.
An eight member volunteer ad hoc committee was formed in February 2010
consisting of five District #1 volunteers, the Deputy Chief of the Training/Volunteer
division, the Volunteer Training Officer, and the Volunteer Program Administrative
Assistant. Meetings were held during the spring of 2010. Several guest speakers
were invited that included Boring Fire District Volunteer Coordinator Rod Hunt and
Boring Fire District Volunteer Lieutenant Kourosh Modjtabai. Their input and advice
was highly valued by the committee and weighed heavily on the committee’s final
recommendation, which was to approach Boring Fire District with a proposal to
contract our volunteer coordination with Boring and look into other potential joint
volunteer services.
During mid 2010, a re-distribution of personnel and duties occurred at Boring Fire
District which led to an even higher and increased relationship being established with
Boring that came to a new height in early November when a joint group of Boring and
Clackamas personnel conducted initial discussions and brainstorming at the VCOS
Conference in Florida. Those early concepts and ideas led to the approval of the
formation of a Joint Ad Hoc Committee from both Fire Districts to conduct a feasibility
study to research the possibilities of joint ventures. This began a series of meetings
and planning sessions to research the foundational elements of a shared volunteer
program that lasted for 4 months. During this time period, the possibilities of shared
resources and the relationship between our two agencies grew to a level that was
unprecedented for our two departments’ histories.
In March, 2011, the joint volunteer program feasibility report was completed and
presented to the stakeholders of both agencies. Program elements were based on
the input from all stakeholders and were received with almost unanimous support.
The Joint Ad Hoc Committee was then tasked with further developing the
recommendations into a more detailed report and analysis including how the various
components would work if implemented as soon as July 2011.
The “Joint Volunteer Program Proposal” was then completed by a joint committee
consisting of 22 department personnel from both agencies. A series of presentations
were initiated in May 2011 including a presentation to the Joint Interagency Board
Committee members, the Clackamas Volunteer Association, the Boring Volunteer
Association, and the Boring Board of Directors on May 9, 2011.
At the Boring Board of Director’s meeting on May 9, 2011, the Boring Board voted 50 to proceed forward with the ad hoc committee’s recommendation and to move
forward with the formation of an IGA(s). The series of presentations will now
conclude with the presentation to the Clackamas Board of Directors on May 16,
2011.
 Page 2
Options & Budget Implications:
The options available for Clackamas Fire District #1 at the current time would be to
either proceed independently with the administration and coordination of our
volunteer program or to go with the ad hoc committee’s recommendation to partner
with and proceed forward with Boring Fire District.
After extensive discussions, analysis, and input, the Ad Hoc Committee feels strongly
in their recommendation to move forward with the creation of a joint
Clackamas/Boring volunteer program. The existence of economic forces, a positive
working relationship between the Districts and a positive attitude amongst the
volunteers and staff of both Districts makes for a solid foundation. There is much
evidence that the formation will result in financial savings to both Districts when the
duplication of services is eliminated. The most significant aspects of the joint
program is a consistently higher level of customer service each District will be able to
provide to our customers in addition to the numerous additional opportunities we can
offer to our volunteer force.
The budget implications for Clackamas Fire District #1 going into the 2011-2012
fiscal year are a zero cost increase by the formation of a joint program and will only
result in savings that are as yet fully determined.
Advantages & Disadvantages:
There are only advantages recognized by this proposal that include the sharing of
resources, regionalization, better service to the taxpayers of each agency, sharing
concepts, learning from each others’ successes, cost reduction, possible leads to
other shared resources, increased volunteer opportunities, strength in increased
numbers, and increased interoperability (i.e. mutual aid). A joint venture could be an
opportunity to form a true “Volunteer Regional Division” which many larger volunteer
departments on the East Coast incorporate.
Recommendations:
The committee unanimously recommends at this time that Clackamas Fire District #1
adopt the implementation of the joint Volunteer Program Proposal and enter into a
joint volunteer venture with Boring Fire District #59 that includes the formation of
IGA’s to cover all of the various shared services as outlined in the proposal.
The report is being respectfully submitted on behalf of the entire Ad Hoc
Committee consisting of both members from Boring District and Clackamas
Fire District by Deputy Chief James E. Syring this 11th day of May, 2011.
 Page 3
BORING FIRE DISTRICT AND CLACKAMAS FIRE DISTRICT #1
Joint Volunteer Program Proposal
May 9, 2011
United We Serve
A constructive look at the critical features of an achievable joint volunteer program that could
readily exist to improve outstanding customer service to the citizens of the Boring and
Clackamas Fire Districts.
Table of Contents
Executive Summary ................................................................................................................................. 3
Program Proposal .................................................................................................................................... 5
Background ......................................................................................................................................... 5
Report Overview .................................................................................................................................. 6
Training ............................................................................................................................................... 6
Volunteer Categories ........................................................................................................................... 6
Civil Service and Hiring Process Potential ............................................................................................. 7
Volunteer Association & By-Laws ......................................................................................................... 7
Volunteer Accountable Plan ................................................................................................................. 8
Information Technologies .................................................................................................................... 8
Wellness ............................................................................................................................................ 10
EMS ................................................................................................................................................... 10
Volunteer Coordinator ....................................................................................................................... 11
Budget Factors .................................................................................................................................. 12
Driving Forces .................................................................................................................................... 13
Other Considerations ......................................................................................................................... 14
Timeline of Implementation ............................................................................................................... 14
Summary Request.............................................................................................................................. 15
Appendix A, March 2011 Approval to Continue ..................................................................................... 16
Appendix B, Joint Volunteer Categories ................................................................................................. 17
Appendix C, Wellnes Program Overview ................................................................................................ 18
Appendix D, Volunteer Program Coordinator Job Description ................................................................ 21
Appendix E, City of Damascus Zoning Map............................................................................................. 26
Appendix F, City of Damascus Shared Fire District Boundaries ............................................................... 27
Appendix G, Joint Training Proposal....................................................................................................... 28
Attachment ‘A’ Volunteer Recruiting Timeline ................................................................................... 35
Attachment ‘B’ Example Training Schedule July/Aug 2011 ................................................................. 36
Attachment ‘C’ Proposed Station Cover Plan...................................................................................... 40
Attachment ‘D’ Proposed 2012 Recruit Academy Schedule ................................................................ 41
BFD & CFD1 Joint Volunteer Program Proposal
May 9, 2011
Page 2 of 42
BFD & CFD1 Joint Volunteer Program
Executive Summary
Training
The training will conform to DPSST requirements using the mutual multifaceted facilities.
Training will be optimized through the synergy of staffs, providing multiple cross training
opportunities including the option to attend ten drills per week and in house EMT basic
training.
Volunteer Categories
Four volunteer categories of service will be formed. These will include Support ‘A’
(Command Bus/Rehab, Chaplain), Support ‘B’ (Water Tender Limited Wildland), Combat ’A‘
(5 of any shifts/quarter), and Combat ‘B’ (15 12hr shifts/quarter). Volunteers will have
mobility between these categories. Civil Service Commissions of both districts are open to
the hiring process that will include volunteers of both districts testing as EMT-B’s and
preference point equality after 1/2/1012.
Volunteer Association Bylaws
The revision of the volunteer association by laws is a work in progress effort. Several
decisions such as association name and the foundation of the by laws have been made. A
byproduct of this merged association will be membership in the Clackamas Emergency
Services Foundation.
Volunteer Accountable Plan
The volunteer accountable plan provides for conformance to IRS regulations by the
elimination of the 1099 process. It will reward volunteers for length of service, merit skills,
and response/attendance. Volunteers will be reimbursed for district related mileage and
educational expenses at accredited institutions. The districts will continue to provide
contributions to the volunteer association and provides uniforms as required.
Information Technology
The information technologies segment that will be provided as part of this program will give
the districts a common hardware and software footprint. This will improve personnel
attendance tracking, enhance record keeping, and present a common reporting system for
calls. The CentreLearn segment will be maximized to enhance training opportunities. A
common phone system will provide voice and data communications. IT support and
maintenance will be provided by existing in house staff.
May 9, 2011
Page 3 of 42
Wellness & EMS
Common health and wellness services will provide enhanced physicals for members, central
record keeping, immunization tracking. This will be at a reduced cost through economies of
scale. A joint EMS committee will be formed and advisory services will be provided by a
single physician.
Volunteer Coordinator
A volunteer coordinator will be selected from the Boring career ranks as a TDY position.
This person will be able to work on the line with career and volunteer members. The cost
of the coordinator position and the administrative assistant will be shared by both districts.
They will be situated in a centralized location.
Budget Factors
No new monies will be needed to fund this joint program. Accrued savings through
efficiencies and reduction of duplicated services will fund initial implementation costs.
Familiarization with changing tools and processes will produce greater efficiencies in future
years.
Driving Forces
Changes outlined in the program will improve customer service and respond to the
changing volunteer demographics. The demonstration of the districts willingness and ability
to work together will respond to the growth in the City of Damascus.
Other Factors for Future Consideration
Joint policies and fire rescue protocols and equipment standardization will improve
costumer service. Shared human resources and logistic services as well as shared coverage
of duty officers will reduce operating costs. Consolidated Fire Prevention & Education and
Fire Marshal services will enhance services provided to the citizens.
Timeline
The start of the formal implementation process is July 1, 2011. It is anticipated that by
January 1, 2012 the majority of operational components will be functional with service
improvements being realized by the citizens.
May 9, 2011
Page 4 of 42
BFD & CFD1 Joint Volunteer
Program Proposal
May 9, 2011
Background
This Joint Volunteer Program proposal is the result of the outstanding collaborative efforts of numerous
individuals from Boring Fire District and Clackamas Fire District #1. In early November of 2010, initial
and informal discussions were had among BFD and CFD1 participants during a VCOS conference in
Florida. A month later permission to conduct a feasibility study was granted. Foundational elements of
a joint program were determined during a formal brainstorming meeting during the first weekend of
February 2011. By the middle of March, the Joint Volunteer Program Feasibility Report was completed
and presented to stakeholders. This proposal builds off of the key components presented in the report.
Program elements have been designed based on the input and assessment of volunteers, administrative
staff, career firefighters, union representatives, chief officers, and members of the board of directors.
It can be considered a remarkable feat that in such a relatively short period of time so much has been
accomplished for a project of this scope. The implementation and operation of this proposed program
could have a profound and positive impact on the histories of both districts and potentially provide a
great example for other districts in the Western United States to follow.
Upon the initial approval (see Appendix A, ‘March 2011 Approval to Continue…’), from each districts
board members, chiefs, and volunteer associations, the committee proceeded further by developing the
components and details of a joint program proposal that aligned itself to the original purpose statement
as outlined in the feasibility report and was submitted to the volunteer members of each district that
read:
“To look at both Volunteer programs and research and evaluate what we may be able to do
together to enhance our volunteer programs, avoid duplicating services, create new
opportunities for volunteers from both agencies, and share resources in order to create a joint
volunteer force to provide exceptional service to the citizens of both agencies.”
Utilizing the shared values of both districts members, including teamwork, determination, and a passion
for excellence in customer service, the ad-hoc committee has further developed the elements identified
in the original feasibility report. It should be noted that these same shared values will be necessary for
the smoothest implementation of this program. A key element in these values is patience. This
program is very dynamic with many moving and interrelated parts. While every effort has been made to
understand and address these parts to help ensure smooth implementation and operation, stakeholders
in both organizations will need to exercise patience and grace as the program is implemented and the
bugs worked out. This committee is confident that this program can be successful and believes in the
character and abilities of each district’s members to adapt to this new joint program.
May 9, 2011
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Report Overview
This report covers the following significant elements of the proposed joint volunteer program: Training,
Volunteer Categories, Civil Service and Hiring Process Potential, Volunteer Association By-Laws,
Volunteer Accountable Plan, Information Technologies, Wellness, EMS, Volunteer Coordinator Position,
Budget Factors, Driving Forces, Other Considerations, Timeline of Implementation, and Summary.
Training
While there are many components that are important to the success of a joint program, the training
component is arguable the most critical. The quality of service each district is able to provide its citizens
is directly related to the quality and quantity of training its members receive. The training offices of
both districts have jointly developed an extensive proposal to manage the training components of this
joint volunteer program. Please see the attached document titled ‘Joint Boring/Clackamas Training
Division Proposal’ included at the end of this report. The following are key issues addressed by this
training division proposal:
 Comparison of state and ‘industry’ training hours standards to district standards.
 Assessment of training facilities and equipment.
 History of joint training between BFD, CFD1, and other districts.
 Determination of quarterly training requirements for district volunteers.
 Joint training schedule, included two nights per week.
 Dedicated cross training and district familiarization & integration during start of program.
 Recruitment and Academy dynamics and expectations.
Volunteer Categories
Please refer to Appendix B ‘Joint Volunteer Categories’, as it illustrates the four volunteer categories
that best fit the demographics of volunteers and the needs of the district. While modified from its
original version presented earlier in March, the committee supports these categories and believes that
despite the overall simplicity in defining only four categories of service, every volunteer has a place to fit
in this new joint program. The categories help to provide structure and present clear expectations of
members. This benefits members by allowing them to see how they can still be engaged in the program
throughout their life cycle. As member’s time availability and physical abilities change they can
transition to other categories of service. This helps to keep experienced volunteers engaged in the
program and honors them for their continued commitment in a new role.
The most notable change is that due to recertification requirements outside of the control of either
district, volunteers will be required to attend a few more drills each quarter. This change would be
required starting in 2012 even if this joint program is not adopted. Volunteers will still be required to
monitor their training subjects/topic for yearly certification requirements.
Online signup for duty shifts will remain the same. Recruits will be cleared to duty shifts at any station
upon completion of their academy and an evaluation process. There will no longer be a need for a
specific recruit spot on each duty shift sign up schedule. BFD stations will still have four and eight hour
duty shift opportunities. The traditional eight hour shift will be considered an “overnight” shift and can
be filled by any combat volunteer. Volunteers operating in the Combat B category will be able to
complete their 12 hour shifts by signing up for the overnight shifts and arriving and departing as close to
7PM and 7AM as possible for their schedules. An integrated IT system will allow timely staffing updates
to BC’s and other stations at the beginning of each shift so as to increase the overall awareness of
volunteer staffing levels throughout the district.
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Civil Service and Hiring Process Potential
CFD1 has determined that it will be hiring a group of eight to ten firefighters beginning in January 2012.
The testing and selection process will begin in October of 2011. A potential exists for BFD to share in
this testing and selection process as its current hiring list will soon expire. Preference points for either
selection process will remain as they are today.
Traditionally, CFD1 has only tested and hired EMT-B’s from within its volunteer pool, however, CFD1 has
indicated that if the joint volunteer program is approved and joint efforts begin by July of this year that
BFD volunteers would be invited to test as long as they meet the requirements of the job posting.
Preference points will only be given to current CFD1 volunteers
Traditionally, BFD’s testing and selection process is open to anyone (including CFD1 volunteers) who
meets the job posting requirements. Volunteer preferences points are only given to BFD volunteers
with three or more years of volunteer service with the district. This is expected to be in effect for this
next testing process.
Initial discussions have occurred with members of both Civil Service Commissions and indicate support
exists for making changes to commission structures and potentially integrating to a joint civil service
commission so as to meet the needs of each district. More detailed discussions are necessary to
determine possible changes. The goal would be that for testing and selection processes occurring after
1/1/12, volunteers would be eligible for the preference points listed in the category they have chosen to
participate within and a joint civil service commission would ensure a consistent process.
Volunteer Association & By-Laws
A subcommittee was created to review the by-laws of each volunteer association and make a
recommendation as to how to create a joint association. The six member committee was made up of 3
volunteers from each district. It was determined that the best course of action was to use BFD’s
association’s by-laws as the base template and make appropriate adjustments to it. It was determined
to keep the Volunteer Association name “generic” as to allow for additional partnership opportunities
with other districts in the future if practical.
Most changes had to do with pluralizing entities (Chief to Chiefs….) The major topic of change comes at
article 2 section B, under the heading of "Regular Member". To create consistency throughout the
program, it was necessary to adjust the participation requirements of members to reflect the increase in
quarterly drill attendance to nine. The new by laws will reflect the requirements and characteristics of
the four volunteer firefighter categories: Support A, Support B, Combat A, and Combat B, as well as take
into account the expectations of volunteers who have been with BFD prior to 2006. The Accountable
Plan for volunteer reimbursement will also be reflected in the new by-laws.
A transition plan for Volunteer Association Officers has been established that will account for the
different election dates of the two existing associations and create shared officer positions during a
transition period until the next voting period. The description and eligibility requirements of life and
honorary members will be defined in the new by-laws. This subcommittee will work together to
introduce the new by-laws to the members and district board of directors if deemed appropriate.
One of the benefits of merging associations is the ease of access to membership in the Clackamas
Emergency Services Foundation. This foundation has been a contributing partner in funding community
May 9, 2011
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service events in both districts. The foundation would make a trustee position available to a member or
two of BFD, perhaps a volunteer and a career firefighter.
Volunteer Accountable Plan
While it is important to remember the basic premise of volunteer service, there are some tools available
to fire districts to reimburse their volunteers for their mileage costs incurred in their participation of
district activities as well as tools available to encourage and reward participation.
The following graph shows the elements of the reimbursement and performance structure that will be
used in this joint program as well as showing the projected combined funds budgeted. These elements
follow the Best Practices of Volunteer Compensation as suggested by the Oregon Fire Chiefs Association.
Following this plan will significantly avoid potential liability of BFD’s current reimbursement plan.
Joint Program
Participants @ Yr End 2011
168
Reimbursement Budget for
2012
$190,860
Payout based on
IRS Mileage Rate of $0.51/mi
(Duty Shifts, Drill, Events, Alarms)
Taxes
LOSAP Budget
Based on
Vesting Period
Education Reimbursement
Uniform/Clothing
District Contribution to
Association
Mileage reimbursement not
taxable
$133,802
All Activity
TBD (grandfather clause to be
included)
Tuition reimbursement up to
$5250.00 per volunteer per year
for any education pursuit
Provided as needed
$25,000
Monthly mileage reimbursement checks are currently issued to CFD1 volunteers. This proposed
program would utilize the same system and process currently used by CFD1. Quarterly LOSAP
contributions are also recommended. Both districts are in agreement that no changes need to be made
to 2012 budget items for this Accountable Plan and funds will be pooled as budgeted. Changes to
budgets can be evaluated and determined during the next budgeting process.
Information Technologies
It’s been said in real estate that the key is location, location, location. A similar saying exists for
organizational management; the key is communication, communication, communication. IT’s biggest
value to an organization is communication, whether that’s verbal and written exchanges or the
collection and dissemination of data. The IT structure and tools currently utilized by CFD1 and being
May 9, 2011
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offered to BFD will be instrumental in the successful implementation and management of this proposed
joint volunteer program.
Basic infrastructure and IT talent already exists within each district that allows for a robust integration of
common tools. While addressed in the budget factors section of this report, there would be a one-time
cost to BFD to connect to CFD1’s network and purchase additional software licenses to meet the needs
of the joint volunteer program. Intergovernmental agreements, including annual service fee structures
still need to be created, but project costs are deemed to be favorable for the long term health of the
program.
On April 28th eighteen career and volunteer members of BFD participated in an IT presentation by CFD1
staff. The purpose was to show the IT tools CFD1 has been successfully utilizing in their operations and
present how these same tools could be shared with BFD. The following is a brief list and description of
the tools and their benefits to not only BFD, but to the proposed joint volunteer program:
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D1 Net. This is an internally hosted network of documents and resources that can be accessed
by all users on the common network. SOG’s, Policies, Forms, etc can be readily found on this
network. Any member with a user account can have quick access to up to date information. All
members (career and volunteers) of CFD1 have user accounts. Accounts and access could be
provided to all BFD members as well. Collaborative efforts among users are leveraged by this
access to a common system. Standardization and communication of guidelines, policies,
protocols can be more easily achieved by this system.
Telestaff. This personnel attendance and tracking software package is a key district staffing and
payroll management tool for a large organization like CFD1. While this tool might be overkill for
BFD’s stand-a-alone use, closer staffing collaboration with CFD1 increases the potential benefit
of BFD sharing in the licensing and use of this software package.
System Hosting and Maintenance. Currently BFD utilizes an outside contractor and line
firefighters to operate and maintain its computer network and workstations. Having access to
specifically trained and professional IT staff with greater experience managing complex IT
systems could benefit BFD. CFD1’s IT staff can be available and are familiar with fire district
specific nuances and needs.
Integrated Phone System. CFD1’s phone system is integrated with their IT network and is
connected to all stations and support buildings. Voicemail is available to all members if needed
and any voicemail can be directly linked and accessed via email. Phone calls can be directly
transferred to different stations.
MS Exchange Server. This email system fully utilizes the collaborative features of MS Outlook.
Common email distribution lists are avail to all users. This means that only 1 designated person
needs to keep email addresses and contact information fresh and the contact data can be made
available to the rest of the users. Scheduling meetings and inviting participants is simplified. All
members can be given their own district email address, and they can have access to this email
account from any internet web browser. There is the ability to verify receipt and determine if
an email has been read. This helps to close the gaps in key communications.
Records Management System. Currently BFD uses Firehouse and CFD1 uses Zoll RMS. While
both software packages do the same thing, there are some advantages to BFD switching to the
Zoll software. Increasing Mutual Aid calls and interoperability of staffing and stations is the
most significant reason for BFD to adopt the same Zoll system as CFD1. The Zoll system can
save data entry time and accuracy because it automatically imports CCOM data, whereas BFD
May 9, 2011
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members must manually enter the data, often times the same data in several different places.
Firehouse software is being updated and agencies using it will have to begin using their new
software. Since the look/feel of the updated software will be different, members will need to
re-familiarize themselves to it. Switching to the Zoll software would not be that much different
in familiarization time. CFD1 IT staff has experience and leverage working with Zoll in order to
adequately support the software.
BFD currently uses paper logbooks for their “Daybook” or district call journal. CFD1 uses the
features of their Zoll RMS system to generate and maintain an electronic daybook. No change
to BFD’s method is necessary, but the opportunity exists.
Volunteer point tracking system. Both Firehouse and Zoll RMS have the ability and are used by
each respective district to manage the “activity” of members. The information is then exported
from the system and used to develop LOSAP, Mileage, and Point checks. A common system
would be necessary for a joint program. CFD1 has an effective system in place and is managed
by the administrative assistant who will be working with the Joint Volunteer Program
Coordinator.
Last year CFD1 adopted the duty shift signup website tool that BFD had created. CFD1 hosts
and manages their website directly. The same signup tool will be used by the joint program and
BFD can avoid the hosting cost fees incurred with its vendor. Having the website tool managed
“in-house” will lead to greater and cheaper flexibility for revisions/updates of the tool.
CentreLearn. While BFD introduced this online training tool to its members almost 2 years ago,
it has been underutilized. CFD1 has had the opportunity to maximize its features and more fully
integrate the tool into its training environment. This tool a can be a great way to effectively
provide training opportunities to members at their convenience as well as help them monitor
their progress towards their training requirements. BFD can partner with CFD1 in leveraging
this tool for a greater return on investment.
After the presentation there was an overwhelming consensus that these tools could be useful and
actually an improvement to many of the current tools currently in use by BFD. A quick survey of the
participants resulted in many favorable quotes including: “I have no computer skills. This would be easy
to learn.” “Without the IT being shared, I think the joint venture would be near impossible to manage.”
“The time savings and info would be a great value to volunteers and career staff.” “Being able to utilize
all of these elements would make the process much easier for all members and reduce frustration
creating more buy in.”
Wellness
During the discussion and analysis of standardization of volunteer program components it was
determined that BFD could have a more comprehensive and complete wellness program for all its
members, volunteer and career, by contracting with CFD1 for its wellness services. A thorough analysis
was completed and is offered in Appendix C, ‘Wellness Program Overview for Boring Fire’. BFD will be
able to see a savings of almost $16,000 in 2012 by using CFD1’s wellness services while adding features
like eyesight testing, fitness testing, baseline chest X-rays, and resting 12 lead EKGs.
EMS
The committee has explored options to provide a level of continuity to the way both districts manage
EMS training and operations under the proposed joint volunteer program. One of the largest
components to this continuity is the physician advisor role. It is the consensus of the committee that
having one physician advisor providing service to both agencies and the joint volunteer force would be
the most efficient, and potentially, the only option. With this goal in mind, Dr. Craig Warden, the current
May 9, 2011
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Physician Advisor for Clackamas Fire, was approached to seek his willingness and availability to provide
service to both districts.
Dr. Warden expressed a desire to work with both agencies, and quoted an annual price to extend his
services to Boring Fire. This price would include the following:
 2 hours case reviews per month.
 2 hours of meetings or additional training per month
 One day ride along every other month
The price is consistent with the current budget for the Boring Fire Physician Advisor position. Based on
feedback from the Boring Fire staff, this service agreement will meet or exceed the service provided by
the current Physician Advisor, who has expressed a desire to reduce his services to BFD.
Dr. Warden has done an outstanding job for Clackamas Fire. He is approachable, easy to contact, and
extremely active within the organization. Beyond his positive reputation with Clackamas Fire, he is
highly respected within the region, and is extremely influential within Clackamas County.
There are some subtle differences in EMS equipment and procedures between BFD and CFD1. To
address this diversity and assist in the joint volunteer integration, it is proposed that two Boring Fire
personnel join the Clackamas Fire EMS Committee. This would consist of one volunteer member, and
one career member. Additionally, one Clackamas Fire Volunteer will participate on the Committee. By
having members of both agencies participate within the same EMS Committee, it will provide a
foundation for the development of standardization, and overall progression in EMS services. This will
ultimately provide a safer and more efficient product for the citizens we serve.
Volunteer Coordinator
BFD currently has assigned volunteer coordinator responsibilities to a line firefighter. This has worked
reasonably well for the district in the past and with most systems in place already, it is a good fit for
both the district and the firefighter assigned the role. CFD1 has not replaced the full time volunteer
coordinator who left March 2010, but has the funding available to fill the position and continue the
employment of an administrative assistant. Consolidating the oversight of a joint volunteer program
would ensure continuity of care for the program and match the management strengths with the
available resources.
The committee recommends the two districts form a joint volunteer office, consisting of a Volunteer
Coordinator employed by BFD and a full time Administrative Assistance employed by CFD1. The
employee costs would be shared equally and these costs fall within budgeted allowances for the 20112012 fiscal year. The establishment and operation of a joint volunteer office is critical to the success of
the joint volunteer program. The size and dynamics of a joint program necessitate clear leadership and
consistent management of the program. A joint office that is dedicated to this program will maximize
the benefits of a joint program while reducing duplication of management services.
See Appendix D, ‘Volunteer Program Coordinator Job Description’. Key components of this job
description include:
 Supervisory Role (responsible for ensuring the performance/compliance evaluation process).
 Reports to Operations Chief of both districts.
 Coordination of volunteer duty shift scheduling, training events, & community service events.
 Develops program goals and budget.
May 9, 2011
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Coordinate recruitment and retention efforts.
Partner with and liaison to Joint Volunteer Association.
Additional factors surrounding the coordinator role are in the process of being determined:
 Office location of coordinator and assistant. Several options exist including utilizing Station 140
and Sation 149. CFD1’s Station 7 is a strong possibility as it lies on the boundary shared by both
districts and will be the station shared by both districts beginning July 1, 2011. This location
provides favorable central access to district volunteers as well as each districts’ headquarters.
The community access room provides ample meeting space for small management meetings.
 There can be a great credibility value in the character of a coordinator who is also active in
responding to district emergencies. This allows the coordinator to not only interact with career
and volunteers on scene and “in the trenches”, but also maintain proficiencies and awareness of
a portion of daily district operations. Locating the coordinator in a station and encouraging their
participation can also provide increased manpower for significant calls. The coordinator could
be expected to determine their daily priorities and find the right balance of call response and
program administrative duties.
Budget Factors
A finance subcommittee consisting of CFD1’s finance director and a deputy chief from CFD1 and BFD
evaluated the cost and budgeting implications of the proposed joint volunteer program. This analysis
was presented to the Chiefs and received their support.
As mentioned in the prior feasibility report, the reduction of duplicated services is a significant source of
cost savings. While the implementation of the joint program is no small task, it is important to note that
no new monies are needed to fund the program. Existing budget proposals for 2011-2012 have the
capacity to fund the upfront implementation costs. Future years will see greater returns as the areas of
duplication are realized and eliminated and greater efficiencies are realized as familiarity of the program
is achieved.
There is an upfront cost to BFD in the integration of IT systems. However, BFD is in the process of
planning for a substantial upgrade to its phone systems and computer programs. That money can be
better leveraged towards a more complete IT and phone service package available by partnering with
CFD1 in their IT network.
As noted in the Wellness program section, by utilizing CFD1’s wellness
program, BFD can possibly reallocate those savings towards the IT component. Additional examples of
cost savings include training supplies, training staff overtime, recruiting costs and several other possible
areas where duplication may be eliminated.
The creation of a joint volunteer program introduces unique opportunities for BFD to achieve greater
capabilities in other areas of its operations without having to pay a premium for privately contracted
support services. Upgraded phone/IT capabilities and improved wellness services are just two examples
of value added opportunities that exist with the proposed joint volunteer program. These opportunities
would not be financially feasible without a joint program. It is conceivable that other value added
opportunities could be realized as the program moves from infancy to maturity.
As mentioned in the program coordinator section of this report, funding is available in the 2011-2012
fiscal year to share the joint volunteer program coordinator and administrative assistant. In a
comparison of BFD’s and CFD1’s Materials and Services accounts that pertain to operating their
respective volunteer programs it was determined that both districts were within $1,000 of each other.
May 9, 2011
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This joint program will not financially burden either district and can truly be a healthy partnership in all
areas from financial accountability to service delivery.
While not originally an intention of developing a joint volunteer program, because of the increased
communication and collaboration incurred in this discovery process, other areas of sharing resources
between districts have been discussed. Currently BFD is evaluating its long term plans for Fire Marshal
and PIO services. Potential exists for additional cost savings or greater returns on resources in these
areas by developing additional partnerships with CFD1.
Driving Forces
According to Oregon Volunteer Firefighters Association, two of the top three largest volunteer fire
associations in Oregon are BFD and CFD1. Recently the president of Oregon Fire Chiefs Association
indicated that the proposed joint volunteer program would likely be the largest volunteer firefighter
association in the Western United States.
Even with the large size of BFD’s volunteer association and the service expectations placed upon the
volunteers, there still exists a large number of duty shifts that go unfilled each week. In order to fill
these available shifts, BFD would need to increase the number of shifts volunteers are expect to fill, or
increase the number of volunteers. Financial resources needed to expand the size the volunteer pool do
not readily exist. Increasing the expectations of volunteer service will bring diminishing returns (burnout
leading to attrition). By operating a joint volunteer program with CFD1, BFD can increase the size of the
volunteer pool available to fill shifts, thus improving service levels within the district. CFD1 has enough
volunteers to meet their current duty shifts and believes this is a good opportunity to increase the
opportunities for their volunteers to receive experience and exposure to another districts operating
environment.
As mentioned in the initial feasibility study, reduction in the duplication of efforts needed to manage a
volunteer program is a significant step in operating with accountability in regards to taxpayers’ funds.
Both districts will realize savings in as a result of this reduction.
There have been many news articles over the last few years indicating the general trend of non-profit
organizations experiencing a decline in volunteer membership. The changed demographics of district
citizens is one factor in the difficulty of recruiting and retaining volunteers. Another factor is the
national trend of individuals investing their time in other areas, with volunteerism become less
important. Both BFD and CFD1 can help to offset this negative trend by developing and maintaining a
professionally managed volunteer organization.
The city of Damascus is poised to be the next largest area of growth in the Portland Metro Region.
Please see Appendix E, ‘City of Damascus Zoning Map’. While it is difficult to predict the future, both
districts are in the position to develop a joint program that will help to meet the growing needs of the
Damascus area. The joint staffing of CFD1’s station 7 with career firefighters from both districts is a
strong indication to the citizens of Damascus that both districts are responsive to their needs. Please
see Appendix F, ‘City of Damascus Shared Fire District Boundaries’. Privatization of fire services is
becoming a more common approach in the US and the city of Damascus may likely at some point look at
the cost/benefit of such an option. By developing a joint volunteer program now, both districts
communicate to the City of Damascus their willingness and ability to not only work well with each other,
but also to maximize the return of taxpayers investments in the fire service.
May 9, 2011
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Other Considerations
Over the course of this program design process, several additional areas of potential cooperation were
identified. While not in the direct scope of this joint volunteer program, these additional areas are
worthy of noting here as they have potential operational impact on the program participants:
 Joint policies
 BC & 1409 shared coverage
 Fire Rescue Protocal’s
 Prevention education and services
 Equipment standardization
 Fire Marshal services
 Shared Human Resources
 Explorer posts
 Shared logistics services
 Joint firefighter testing
 Apparatus committee
Timeline of Implementation
The implementation of the proposed program will begin as soon as final approval is obtained. The
timeline for the presentation and approval process is as follows:
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Program proposal to BFD Volunteer Association (5/3/11)
Program proposal to CFD1 Volunteer Association (5/4/11)
Program proposal to BFD Board of Directors (5/9/11)
Program proposal to CFD1 Board of Directors (5/16/11)
BFD and CFD1 Volunteer BBQ (5/21/11)
BFD Board of Directors (6/14/11)
CFD1 Board of Directors (6/20/11)
Joint services & integration components need to be implemented initially in order to have a joint force
of 150 volunteers. The following is the proposed implementation schedule. The committee believes a
six month window is necessary to achieve the process.
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Joint Volunteer Program begins (7/1/11)
 Volunteer Division Office (coordinator and administrative assistant)
 Recruitment process
 Joint career and volunteer training
 Joint Wellness services
 Joint EMS services (EMS Committee and Physcian Advisor)
IT Services operational (10/1/11)
Volunteer Association Integration (10/1/11)
Clackamas Emergency Services Foundation relationship updated (10/1/11)
Volunteer Benefits/LOSAP/Accountable Plan process details finalized (10/1/11)
FTEP signoffs (Fall 2011)
Joint duty shifts begin (Fall 2011)
Joint Academy (Jan 2012)
Civil Service Commission relationship updated (Jan 2012)
Preference point/hiring eligibility equalized (Jan 2012)
May 9, 2011
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Summary Request
The committee recommends moving forward with the creation of a BFD & CFD1 Joint Volunteer
Program. The existence of economic forces, a positive working relationship between districts and a
generally positive attitude amongst volunteers and staff of both districts makes for a solid foundation.
While there is evidence to indicate there will be financial savings to both districts, the most significant
aspects of this joint program is the consistently higher level of customer service each district will be able
to provide to its citizens. The committee is committed to assisting with the implementation of the
program and believes there is a healthy environment that will support the process.
Respectfully submitted,
Captain Andy Welk, BFD Training Officer
Firefighter Derich Hofmann, BFD Volunteer
Firefighter David Lei, CFD1 Training Division
Division Chief George Eisert, BFD
Deputy Chief Jim Syring, CFD1
Admin. Asst. Kasey Delair, CFD1
Lieutenant Rick Searls, BFD Volunteer
Firefighter Ryan Walters, CFD1 Volunteer
Firefighter Steve Deters, BFD Volunteer Coordinator
Firefighter Steve Montez, CFD1 Volunteer
Captain William Weatherly, CFD1 Training Division
This committee would like to thank the following
people for their contributions to this program
proposal. These individuals from both districts
conducted research and provided “expert” opinion
on many different aspects of this proposed
program.
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Firefighter Adam Brennan, BFD Volunteer
Firefighter Brian Hankins, CFD1 Volunteer
Wellness Program Dir. Heather Goodrich, CFD1
Captain Jamie McCamman, BFD Volunteer
Assistant Training Officer Josh Santos, CFD1
Firefighter Josh Traff, CFD1 Volunteer
Administrative Assistant Kathy Cicerich, BFD
Bookkeeper Lynn Branch, BFD
IT Technician Shelby Martin, CFD1
Finance Director Susan McSperritt, CFD1
May 9, 2011
Page 15 of 42
Appendix A, March 2011 Approval to Continue
Developing Joint Volunteer Program Elements
180
160
5
5
9
BFD & CFD1 Chiefs
11
BFD & CFD1 Shop Stewards and
1159 Union Pres.
140
Number of Responses
CFD1 Board of Directors
120
CFD1 Exec. Chief Officers
70
100
CFD1 Vol, Training, Wellness Div
Staff
80
BFD Career
60
40
CFD1 Volunteers
74
BFD Volunteers
20
1
16
3
0
Yes
No
Undecided
Should we continue?
Appendix A, Approval to Continue Development
May 9, 2011
Page 16 of 42
Appendix B, Joint Volunteer Categories
Who
Support A
Support B
Rehab/Support
Tender Ops
Command Bus
Wildland (Lmtd)
Combat A
Combat B
Combat FF
Combat FF
5/Qtr ( 4,8 or 12 hr shifts) (1pt/2hrs)
15/Qtr - 12 hr shifts
0 if Volntr prior to '06 (BFD)
minimum 1@ 12,13,140,148,149
Chaplain
Required Duty Shifts
(minimum)
none
none
Drill *
3/Qtr (to include 1
multicompany drill per
quarter)
3/Qtr (to include 1
multicompany drill per
quarter)
9 - Subjects /Qtr
9 - Subjects/Qtr
Points
2 pts per Rsp/standby,
no minimum
2 pts per Rsp/Standby,
no minimum
30/Qtr (combo of call pts, standby pts,
and duty shifts pts)
90/Qtr (combo of call pts, standby pts,
and duty shifts pts)
Eligible to Test**
Yes, if qualified
Yes, if qualified
Yes, if qualified
Yes, if qualified
none
none
5% for either district's openings, tracking
begins 1/1/12
10% for either district's openings, tracking
begins 1/1/12
Rehab & Support
Rehab & Support
Fire Fighter I
Fire Fighter I
Mobile Water Supply
A/O optional, available yearly
A/O optional, available yearly
Wildland
EMT-B , avail. yearly
EMT-B, avail. yearly
First responder
Basic Physical
LOSAP
Mileage
Uniform
Vol Assoc Member
First Responder
Basic/DOT Physical
LOSAP
Mileage
Uniform
Vol Assoc Member
Required EMT-B certified by end of 2nd yr
NFPA FF Physical
LOSAP
Mileage
Uniform
Vol Assoc Member
Required EMT-B certified by end of 2nd yr
NFPA FF Physical
LOSAP
Mileage
Uniform
Vol Assoc Member
Education Reimb
Temp Labor Pool
Education Reimb TBD
Temp Labor Pool
Education Reimb
Temp Labor Pool
Education Reimb
Temp Labor Pool
Pref Pts Avail
***
Academy &
Certification
Req. Physical
Benefits
*Note that individuals need to monitor their training for yearly certification requirements. **eligibility to test starts July 2011 for all volunteers if they
meet the requirements of the job posting. *** No change to preference points rules for 2011 opportunities. New rules in effect starting 1/1/12. 1 yr
transition period before volunteers are eligible for partner district pref points.
Appendix B, Joint Volunteer Categories
May 9, 2011
Page 17 of 42
Appendix C, Wellnes Program Overview
For Boring Fire
OVERVIEW OF PROGRAM:
Clackamas Fire Wellness Program follows the IAFF IAFC Wellness-Fitness Initiative in providing services
to its personnel. The initiative is broken down in to the following components:
 Medical
 Fitness
 Rehabilitation
 Behavioral Health
(Red font = services Boring is not currently providing or uses other provider than Adventist)
MEDICAL/IMMUNIZATIONS
Pre-hire Testing
 In-House Occupational Health
o Lipids
o Hearing
o Lung Function
o Vision (Adventist does wall chart, CCFD does full Titmus screening; Boring doesn’t offer
vision testing to everyone, CCFD does)
o Resting 12-lead EKG (Boring currently does not do)
o Immunizations (Hep A, Hep B, Tetanus) (Boring currently uses TVF&R)
o Non-fasting blood work (CBC, CMP, Hep C- Boring does not do Hep C Testing)
o UA dip (UA Micro if indicated)
o TB test (Boring currently uses TVF&R)

Occupational Medicine Provider (Adventist Health)
o Baseline NFPA 1582 Physical for Career, Suppression Volunteers, Fire Inspectors and Deputy
Fire Marshals
o Baseline Stress Treadmill EKG for all NFPA Physicals
o Support Volunteer Physicals for Chaplains, Rehab/Command Bus Volunteers, Water Tender
Operators (Boring does not break down into categories) (Boring does DOT physical for
support volunteers- CCFD does full support physical)
o 5Panel Drug Screen for all
o Baseline Chest X-Rays for all (Boring currently does not do)
Annual Testing
 In-House Occupational Health (Fall for Career, Winter for Volunteer)
o Lipids
o Hearing
o Vision (Adventist does wall chart, CCFD does full Titmus screening; Boring doesn’t offer
vision testing to everyone, CCFD does)
o Lung Function
o Resting 12-lead EKG (Boring currently does not do)
o Immunization Review Immunizations (Hep A, Hep B, Tetanus) (Boring currently uses TVF&R)
o Non-fasting blood work (CBC, CMP)
o UA dip
o TB test (Boring currently uses TVF&R)
o Flu Shots (if wanted by individual) (Boring currently uses TVF&R)
Appendix C, Wellness Program Overview
May 9, 2011
Page 18 of 42

Occupational Medicine Provider (Adventist Health)
o Physicals provided by age
 Age 20-29 Physical Every 3 Years or doctor discretion
 Age 30-39 Physical Every 2 Years or doctor discretion
 Ages 40 + Physical Every Year
o
Treadmill Stress Test for career and suppression firefighters
 Age 40, 45, 50, 55, 60, 65, etc. or at doctor discretion.
o
Chest X-rays every 10 years or upon exposure. (Boring currently does not do)
Fit for Duty evaluations
 Occupational Medicine Provider (Adventist Health)
o Firefighter is off on injury for more than 10 shifts/Volunteer firefighter is off for more than 1
month.
o Firefighter (both career or volunteer) is off for a Category A medical condition according to
NFPA 1582
o Firefighter (both career and volunteer) does not pass the Tier 4 parameters during testing
with wellness staff.

Miscellaneous Medical
o Medical records management
o Individual profile database for each employee with annual vitals, lipids and fitness testing
results. Copies are given to individuals annually.
o Group database tracking lipid, vital and fitness testing results.
WELLNESS
Fitness Testing- Boring currently does not offer fitness testing
 Mandatory fitness testing to be conducted annually by wellness staff for all union members and
suppression volunteer firefighters. This testing follows the IAFF/IAFC Wellness Fitness Initiative and
includes:
o Cardiovascular (Treadmill)
o Muscular Strength (Grip Strength, Arm Strength, Leg Power)
o Muscular Endurance (Plank, Push-Ups)
o Flexibility (Sit-and-reach)
o Body Composition (Waist-to-hip ratio, Body Fat)

We give the Occupational Medicine Doctor a copy of the fitness testing with all the pre-physical
testing.
Tier 4 Program- Works with pre-physical and fitness testing
 Tier 4 breaks down health parameters into tiers to assess the need for wellness/doctor intervention.
The components of the Tier 4 program are: body fat, blood pressure, spirometry, aerobic fitness and
blood sugar. Body fat cannot be a stand alone factor, but is counted when other risks are present.
Each category is looked at individually, and assessed a Tier:
o Tier 4: Need immediate doctor exam: Health issues sufficient to mandate removal from field
and mandatory referral for wellness/fitness intervention
o Tier 3: Health issues sufficient for mandatory referral for wellness/fitness intervention, but
removal from field not yet required
o Tier 2: Health issues noted where interventional support or change is recommended
May 9, 2011
Page 19 of 42
o

Tier 1: Minimal health parameters to which fire members should maintain for field
conditioning
We give the Occupational Medicine Doctor a copy of the Tier 4 data with all the pre-physical testing.
It would be the doctor’s determination to remove someone from the line, not the wellness staff.
Wellness Talks
 Regular onsite wellness talks by Wellness Staff to all firefighter crews. These talks include nutrition,
heart health, sleep, stress management, disease prevention, cancer prevention, addictions, aging,
alternative medicine, asthma and allergies, weight management and many other topics.
Wellness Update
 A monthly e-mail wellness update goes out to all employees and volunteers with Clackamas Fire email accounts. It includes fire-specific health articles, general health articles, recipe of the month
and an exercise of the month.
WELLNESS PROGRAM FOR BORING FIRE BUDGET OVERVIEW
MEDICAL
$35,055 ($3,177 supplies, $25,278 medical services, $6,600 labor)
 All In-House Occupational Health
o CCFD will schedule all components
o Better vision test and offered to all
o Resting 12-Lead EKG
o Immunization Review
o Hep C baseline for new hires
o TB testing for all
o Full support physical for support volunteers (not just DOT physical)
o Chest X-rays for all new hires
o Chest X-rays for 10 current employees/volunteers (will continue 10 per year until all
have current)
o 3 Return to Work Exams
IMMUNIZATIONS
$5106 ($2,956 TB, Immunizations/Titers, $1650 Exposure Services, $500 Flu
Shots (for 50 shots))




Current Career and Volunteer
o TB Test: $4.80 per person
New Hires
o Hep A (2 shots), Hep B (3 shots), Tdap
Exposure Services from CCFD for all
$10 Flu Shots for 50 people
WELLNESS
$4,800 Total
 $4,000 -Fitness Testing ($3,000 labor, $1,000 supplies)
 $800- Quarterly Wellness Talks
 No Charge- Monthly E-mail Wellness Updates
May 9, 2011
Page 20 of 42
Appendix D, Volunteer Program Coordinator Job Description
BORING FIRE DISTRICT
VOLUNTEER COORDINATOR
TEMPORARY DUTY ASSIGNMENT
JOB DESCRIPTION
DEPARTMENT:
OPERATIONS DIVISION
SUPERVISOR:
Operations Chief
SUPERVISION EXERCISED:
Volunteer Personnel
CIVIL SERVICE STATUS: YES – LT Compensation
BARGAINING UNIT:
YES
REVISED:
May 1, 2011
GENERAL STATEMENT OF DUTIES
The Volunteer Coordinator serves as the manager of all volunteer services, including various categories
of combat and non-combat volunteers for both Boring Fire District #59 and Clackamas Fire District #1.
The Volunteer Coordinator develops and maintains the Volunteer Program by aggressively pursuing
volunteer recruitment and retention activities and coordinates volunteer activities with neighboring
jurisdictions. The Volunteer Coordinator is responsible for the planning and coordination of volunteer
personnel, equipment and resources to affect a well organized volunteer staff. The work is of an
independent nature under the general command of the Operations Chief who reviews work for
effectiveness and conformance with Fire District Policies, Procedures, and Guidelines. The Volunteer
Coordinator is responsible for evaluating the impact of the volunteer program within the community
and from a regional perspective. Based on that analysis, program goals will be established and reviewed
annually.
SUPERVISION RECEIVED
Works under the direction of the Operations Division Chief, who assigns work and evaluates
performance.
SUPERVISION EXERCISED
Supervision of all volunteers is a responsibility of this position.
ESSENTIAL JOB FUNCTIONS:
The intent of this listing of essential functions is to describe the principal functions of the job. The
description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or
substantially similar duties which may be assigned during normal operations.
ESSENTIAL JOB FUNCTIONS (continued):
 Applies a working knowledge of Department of Public Safety Standards and Training (DPSST)
requirements to assist volunteer fire service personnel in their professional development.
Appendix D, Volunteer Coordinator Job Description
May 9, 2011
Page 21 of 42

Perform all aspects of this position with minimal and general instruction, frequently utilizing mature
personal judgment

Assist the Training Officer in setting up drill schedules for volunteer personnel to maintain continuity
and efficiency in training methods and procedures.

Provide instruction to volunteers in general subjects, such as rules and regulations of the Fire
District, special drills, exercises, evolutions, hazardous materials, and the application of this training
to emergency conditions.

May provide instruction to drivers and apparatus operators in the safe driving of various Fire District
vehicles and in proper operation of pumps, aerial ladders, and auxiliary equipment.

May instruct (or organize and supervise the instruction and drilling of) fire companies on training
grounds; grades all volunteer officers and personnel on their performance; checks and reviews
instructions given by volunteer officers to improve overall efficiency and effectiveness.

Attends conferences, specialized schools, seminars, and other training functions to keep abreast of
new developments in fire fighting, prevention, and training.

Assists the Operations Chief in preparation of annual budget requests for volunteer programs.
Elicits input from the Volunteer Association, Training Division, officers, and others as needed to
facilitate this process.

Maintains schedules for volunteer personnel participating in District activities and duties with the
assistance of District staff (station coordinators). Also maintains attendance, response, and other
records pertaining to volunteer activities; prepares reports as needed.

In accordance with District policies, shall have authority to alter or change any of the present
methods or record keeping systems and accounting related to the volunteer program to improve
efficiency and overall accountability of the volunteer program.

Facilitates the resolution of issues and conflicts by counseling members as needed or at their
request. Promotes the resolution by educating, informing, and utilization of the chain-of-command.
May refer the member to the District paid Employee Assistance Program (EAP).

Must have the ability to effectively enforce conformance with District and Volunteer Rules,
Regulations, Standards and Bylaws when dealing with a wide range of individuals possessing a
variety of strong personality traits.

Coordinates with Battalion Chiefs, Station Officers, and Volunteer Officers on volunteer issues,
programs, and activities.

Reviews and provides input on District operations related to the volunteer program. Under the
direction of the Operations Chief, makes appropriate assignments as it relates to the volunteer
program.

Works with the Volunteer Association and other representative groups to determine needs and
desires. Encourages and promotes the volunteers to organize and manage volunteer activities.

Makes recommendations to the Operations Chief or designee on matters related to training and
other program elements.

Develops and administers programs for recruitment and retention of volunteer firefighters,
explorers, and other volunteers including the development of a marketing plan for volunteer
recruitment.

Promotes positive relations amongst the Volunteer Association, career fire fighters, staff, and the
general public in a courteous and cooperative manner, building and maintaining exemplary
interpersonal relationships with each.
May 9, 2011
Page 22 of 42

Coordinates and facilitates volunteer duty shift schedule and program.

Recommends retention or termination of volunteers to the Operations Chief. Assists with the
separation process for volunteers that do not meet district requirements.

Performs tasks that may involve exposure to blood, body fluids, or tissues that may be infectious of
various Hepatitis Virus and Human Immunodeficiency Virus.

Researches, evaluates, and recommends a length of service award program to promote longer
terms of service in the volunteer ranks.

Ensures the personal development of volunteer firefighters, explorers, and other volunteers.

Makes certain that the financial records of the Volunteer Association are accurately maintained and
audited as appropriate to assure the financial stability of the volunteer organization.

Serves as liaison between the Volunteer Association, Fire District administration, and the general
public.

Attends Volunteer Association meetings and serves as the ex-officio member of the Volunteer
Association committees.

Works closely with neighboring agencies to coordinate volunteer activities on a regional level.

Periodically evaluates the impact of the program and reports that impact to management staff and
others.

Refine existing volunteer programs; develop new techniques, concepts, or programs within
established guidelines.

Responsible for the updating and maintenance of the volunteer website for content, program
information, and member information.

Assists training with all aspects of recruit academies, both combat and support as needed.

Maintains all annual certifications and mandatory compliance requirements.

Emergency response availability as approved per the Operations Chief.

Performs other duties, functions, and assignments as directed.
QUALIFICATIONS:
Minimum Knowledge, Skills, and Abilities

Must meet requirements & qualifications for firefighter, apparatus operator and have experience as
a volunteer firefighter and/or experience with a volunteer fire department

Must demonstrate working knowledge of the Incident Command and Firefighter Accountability
systems.

Proof of eligibility to work in the United States of America at time of appointment

Proof of a valid State of Oregon driver’s license

Minimum five years of career/volunteer fire suppression experience

Must demonstrate, ability to supervise activities of a large volunteer organization to effectively
command and maintain discipline and morale

Must demonstrate ability to maintain favorable working relationships, analyze difficult situations
and execute an effective course of action

Must be certified NFPA/DPSST Firefighter 1
May 9, 2011
Page 23 of 42

Must be certified NFPA/DPSST Pumper Operator

Must be certified NFPA/DPSST Instructor 1 within 6 months of appointment

Must be certified to the Oregon State EMT- B (Basic) level

Experience with computer workstations and common Microsoft software programs, and
telephone/voice mail systems

Able to work independently and is self motivated

Excellent verbal and written communication skills

Ability to follow through with long-term projects and programs

Any combination of education, training, or experience that provides the knowledge, skills and
abilities required to perform essential functions

Must meet the knowledge, health, and physical requirements of the Fire District
Desirable Qualifications:

Working knowledge of finance budgeting and accounting procedures and principles

Associates or Bachelors Degree in Fire Science, Public Administration, or related field desired

Demonstrated ability to interpret Boring/Clackamas Fire District Policies, Rules and Regulations,
Standard Operating Guidelines, Directives, and the Volunteer Bylaws

Oregon EMT-P certification

Experience as fire service instructor with instructional skills in multiple areas

Advanced computer skills

Proven planning and organizational skills

Fire service company officer experience and/or management training

Excellent people skills

Knowledge of small power equipment

NFPA Instructor II

Two or more years of personnel supervision experience
Physical Requirements and Potential Hazards:
The following identifies the physical demands and potential hazards typically encountered in this
position. The information is a necessary part to ensure compliance with the Americans with
Disability Act (ADA).
Descriptions:
Not applicable: Not required of the position.
Non Essential: Requirement is present but is not essential to the position.
Occasional:
Occasional (up to 33% of working time) yet essential to the position.
Frequent:
Between 34% and 66% of working time.
Continuous:
Between 67% and 100% of working time.
May 9, 2011
Page 24 of 42
ACTIVITY
Sitting
Walking
Standing
Running
Bending or Twisting
Squatting or Kneeling
Reaching Above Shoulder Level
Climbing (i.e., ladders)
Driving cars, light duty trucks
Driving heavy duty vehicles
Using foot controls
Repetitive motion of hands and/or fingers
Grasping with hand(s), gripping
Lifting/carrying 10-15 pounds
Lifting/carrying 26-50 pounds
Lifting Carrying more than 50 pounds
Pushing/pulling
Work in or exposure to inclement weather
Work in or exposure to cold weather
Exposure to dust, chemicals and/or fumes
Use of hazardous equipment
Work at heights (reservoirs, etc.)
Exposure to electrical current
Seeing objects at a distance
Seeing objects peripherally
Seeing close work (i.e., typed material)
Distinguishing colors
Hearing conversations and/or sounds
Hearing via radio or telephone
Communicating through speech
Communicating by writing and reading
Distinguishing odors by smell
Exposure to aggressive/angry people
Respiratory protection needs
Exposure to work in confined spaces
Other (specify)
N/A
NOT
ESSENTIAL
OCCASIONAL
FREQUENT
CONTINUOUS
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
May 9, 2011
Page 25 of 42
Appendix E, City of Damascus Zoning Map
Appendix E, Damascus Zoning Map
May 9, 2011
Page 26 of 42
Appendix F, City of Damascus Shared Fire District Boundaries
Appendix F, Shared Fire District Boundaries
May 9, 2011
Page 27 of 42
Appendix G, Joint Training Proposal
JOINT BORING/CLACKAMAS
TRAINING DIVISION PROPOSAL
Quotes for the Adventure
Many of our fears are tissue-paper-thin, and a single courageous step would carry
us clear through them. (Author – Brendan Francis)
It is best to dream a size too big so that you may grow into them.
(Author – Unknown)
LEARN, STUDY, DRILL and TRAIN, TRAIN, TRAIN. It Never Ends………………….
May 9, 2011
Page 28 of 42
Current State of the Training Divisions
Training is the foundation in which fire department service delivery is built. Fire suppression
technology, building construction, passenger vehicle technology and emergency medical service
delivery is constantly changing. With this, training in the fire service has continued to grow and
expand. Currently, both Boring Fire District and Clackamas Fire District are fully state
accredited agencies which comply with all Department of Public Safety Standards and Training
(DPSST) standards, National Fire Protection Agency’s (NFPA) training standards and Oregon
Health Division (OHD) requirements. Each Training Division provides continuing education to
allow members to remain current, up to date and certified through operational, instructional
and administrative tracts with DPSST. Additionally both Training Divisions offer continuing
education up to the level of Emergency Medical Technician (EMT) Paramedic with the OHD.
In regards to Volunteer Firefighter recruitment, [See attachment “A” for proposed joint
recruitment timeline] both agencies recruit at the same time and are competing for the same
applicant. This competition has led to individuals applying for both agencies who in turn must
choose between our two programs. Applicants applying for both districts cause a duplication of
efforts and costs, in the form of application review, interviews, physical ability testing, medical
physicals and criminal background checks.
Both agencies’ Volunteer Firefighter Academies teach above the State of Oregon’s minimum
training requirements for NFPA Firefighter I which is 80 hours of initial training. Currently,
Boring Fire District’s Firefighter I Academy is 168 hours over a six month time period.
Clackamas Fire District’s Firefighter I Academy is 223 hours over a three month time period.
Each District currently follows the OHD’s EMT basic course requirements which are 144 hours
of classroom education followed by 24 hours of field education.
In order for training to be effective it must be realistic. Boring Fire District and Clackamas Fire
District have purchased and developed unique training props which can offer Firefighters
numerous opportunities for “hands on training.” Some examples are:
Boring Main Station 28655 Hwy 212
 5 story training tower with balcony, incorporated standpipe and sprinkler system
 1 story residential prop with fireplace, attic, garage and low pitch vertical ventilation
props
 SCBA mazes
 Propane class “B” live fire training trailer
 30,000 gallon draft pit with incorporated dry hydrant
May 9, 2011
Page 29 of 42
Clackamas Training Center 16170 SE 130th Ave
 5 story training tower with incorporated standpipe
 2 story building prop with basement, warehouse, and sprinkler system
 Low pitch and steep pitch vertical ventilation props
 Commercial flat roof vertical ventilation prop
 Confined space props
 3 hydrants capable of 1,500+ gallons per minute
Clackamas Fire District’s Beavercreek Station 22310 S Beavercreek Rd
 Class “A” Live fire training cells
Joint training opportunities between our two organizations have been in place since 2008.
These opportunities have successfully been occurring primarily during daytime business hours
allowing our workday coverage personnel chances to interact. During the months of January and
April our two organizations participated in several joint drill opportunities to develop cohesion and
working relationships between our evening and nighttime responders. Feedback from all participants
has been enthusiastic and supportive of this joint training. Below is the timeline of these joint drill
opportunities.
 January 2008: Station 149 apparatus and personnel invited and began attending regular
scheduled daytime drills at the training center.
 January 11th, 2011: Thirty-seven CFD members participated in Boring Fire’s S.C.B.A. confidence
maze during the day and night drills at St. 140.
 April 13th, 2011: Eleven BFD members attended Clackamas Fire’s Positive Pressure Attack lecture
during a night drill at the training center.
 April 13th, 2011: Thirteen CFD members participated with Boring Fire during Structure Fire
Attack Scenarios during night drill at St. 140.
 April 20th, 2011: Eight BFD members participated in Clackamas Fire’s Hands on Trauma EMS
Skills training during night drill at the training center.

April 20th, 2011: Twelve CFD members participated with Boring Fire during Structure Fire Attack
Scenarios during night drill at St. 140.
Both Boring Fire District and Clackamas Fire District have set the minimum level of certification
to be an operational level Volunteer Firefighter as: NFPA Firefighter I and OHD EMT Basic. Since
2006 DPSST has required 60 hours of continuing fire service education for operational level
Firefighters per calendar year. Currently the OHD requires 24 hours of continuing medical
training every two years in order to maintain an Oregon EMT Basic certification.
May 9, 2011
Page 30 of 42
Proposed Joint Regular Drill Schedule and Requirements
The proposed joint Training Division will require all members to meet, at a minimum, the
continuing education requirements of DPSST’s NFPA Firefighter I and the OHD’s EMT Basic.
When these recertification requirements are divided by a two hour per week drill schedule, the
required drills a Volunteer Firefighter must attend equates to three per month or nine per
quarter.
DPSST annual requirement for the level of Firefighter I
60 hours / year
OHD bi-annual requirement for the level of EMT Basic
24 hours / 2 years
12 hours / year
Weekly drill time period
2 hours / drill
60 DPSST
72 hours / year
+12 OHD
2 hours
= 36 drills / year
72 hours / year
36 drills / year
12 months / year
= 3 drills / month or 9 drills / quarter
Regular drills covering different topics will be offered five days a week, Monday through
Friday, throughout various times and locations. In total each Firefighter will have ten
opportunities to attend drill every week. [See attachment “B” for July and August Drill
Schedules]
Day
Time
Location
Monday
9:00 a.m. - 11:00 a.m.
Boring Main Station
Tuesday
8:30 a.m. - 11:30 a.m.
1:30 p.m. – 4:30 p.m.
Clackamas Training Center
Wednesday
8:30 a.m. - 11:30 a.m.
1:30 p.m. – 4:30 p.m.
7:00 p.m. – 9:00 p.m.
7:00 p.m. – 9:00 p.m.
Boring Main Station
Thursday
8:30 a.m. - 11:30 a.m.
1:30 p.m. – 4:30 p.m.
7:00 p.m. – 9:00 p.m.
7:00 p.m. – 9:00 p.m.
Boring Main Station
Friday
9:00 a.m. – 11:00 a.m.
Boring Main Station
May 9, 2011
Page 31 of 42
All Firefighters are welcome to attend any of the regularly scheduled drills. Cover companies
have been formulated during the work day to allow Firefighters assigned to specific apparatus
to attend drills uninterrupted. [See attachment “C” for station cover plan]
Recognizing that Volunteer Firefighters may be working their regular jobs during daytime hours
this plan offers two regularly scheduled night drills at two different locations running
simultaneously each week. Drills will occur at both Boring Main Station and the Clackamas
Training Center, from 7:00 p.m. to 9:00 p.m. each Wednesday and Thursday. These drills will
cover the same topic but will be offered at both locations for three reasons. Firstly, to spread
out the large number of Volunteer Firefighters this proposal will create. Secondly, to offer an
east and west training site in order to reduce fuel costs of District apparatus and Volunteer
Firefighter’s privately owned vehicles. Lastly, to allow for cross training of Volunteer
Firefighters to each District’s equipment and policies.
Proposed Recruitment and Academy
The Joint Recruit Firefighter Academy consists of 226 hours over a five month period. Academy
will be held every Monday evening starting in January and every other weekend both Saturday
and Sunday. Certifications that an individual would earn after successful completion of the fire
academy are as follows; NFPA Firefighter I, NFPA Hazardous Materials Operations, National
Wildfire Coordinating Group (NWCG) S130/S190 Wild Land Firefighter, National Incident
Management System (NIMS) ICS 100, 200, 700 & 800 and NFPA Driver. [See attachment for the
“D” for the 2012 Recruit Academy Schedule] The individual would also be eligible for NFPA
Firefighter II upon the completion of a one year probationary period. During this probationary
period recruits will be placed into a Field Training Evaluation Program (FTEP) with a Field
Training Officer (FTO) to observe and improve their fire suppression skills.
After successful completion of the fire academy, recruits will transition into the OHD’s EMT
Basic program. This program consists of 168 hours over a seven month period. Once recruits
successfully pass the State of Oregon EMT Basic certification tests they will be placed into
another FTEP with a FTO to observe and improve their emergency medical skills.
This academy model is family friendly, in regards to every other weekend. This will allow for
more opportunity for the family person to commit the time to help their community. While
also benefitting the career minded individual who will receive multiple certifications creating a
viable candidate for a career in the fire service.
May 9, 2011
Page 32 of 42
Additional Training Academies
In addition to regular continuing education drills, the recruit fire academy and the EMT basic
course, the Training Division will conduct a NFPA Pumper/Operator Academy, NFPA Fire Officer
Academy and NFPA Instructor Academy on an as needed basis.
Benefits to a Joint Training Division
The benefits of a joint Training Division are directly reflected in Clackamas Fire District’s visions
values and goals and quotations from Boring Fire District’s web site.
“As Fire Chief it is my responsibility to make sure that our members are
highly skilled, motivated and equipped to exceed your expectations.”
“To plan prepare and provide emergency service personnel with
exceptional knowledge and skills as a regional leader in safe and
progressive training.”
“Our values are to Cultivate Leadership, Dedicate Ourselves to
Continuous Improvement, and to Communicate Openly and Share
Knowledge”
“Our vision is To plan for the Future, to Model Excellence in Everything
We Do and to Dedicate Ourselves to Continuous Improvement”
“Our goals are to Enhance Relationship with Neighboring Jurisdiction,
Businesses, and Agencies, to Assemble and Retain a Highly Trained,
Motivated, Healthy, and Dedicated Workforce and to Provide
Exceptional Customer Service.”
May 9, 2011
Page 33 of 42
Joint Training Review
As with any new venture a continuous and objective re-evaluation of the changes will need to
be completed on a regular basis. This evaluation of a new program will need to be completed
by the training staff and any designees that may be necessary to obtain a clear and objective
view of the new program. Training staff will need to be flexible to the possible
recommendations by those who will review the current status of this joint venture. Any
changes or recommendations will need to be presented to the training staff and both
operations groups prior to implementation for approval. This will allow both organization input
and address concerns prior to a change in current and proposed training practices.
Joint Training Conclusion
The proposed joint Training Division will reduce redundancies, increase opportunities and
efficiencies to our members through single activities as opposed to the current parallel system
of training. Specifically, our two organizations will benefit from a common pool of applicants to
our Volunteer Program, increased number of training sites and props, and a standardized
service delivery to emergency incidents.
May 9, 2011
Page 34 of 42
Attachment ‘A’ Volunteer Recruiting Timeline
2011 VOLUNTEER RECRUITING TIMELINE FOR 2012 ACADEMY
RECRUITING DRIVE (RECRUITING COMMITTEE): June 1- July 31
APPLICATION REVIEW: Done by August 01
MANDATORY MEETING LETTERS MAILED: August 06
MANDATORY MEETING: August 18
 Sign letter of intent
 Schedule oral interview
 Give dates for physical ability orientation/actual test, occupational health/logistics
 Give heads up about needing doctor signature to participate in ability testing
BACKGROUND CHECK: August 20 – 24
LETTERS MAILED TO SCHEDULE PHYSICAL ABILITY: August 27 -28
PHYSICAL ABILITY PRACTICE: September 8
PHYSICAL ABILITY/WRITEN TEST: September 22 - 23
Half do written other half do physical
 Sign reimbursement of cost
 Sign up for Occ Health/Logistics
ORAL INTERVIEWS: September 29 - 30
 Give doctor consent
SCORING/RANKING: October 2-3
WELLNESS/LOGISTICS: To be determined
PHYSICAL EXAMS: November 2-December 10
(MUST HAVE IT SCHEDULED (NOT COMPLETED) BY NOVEMBER 12
NOTIFICATION LETTER OF RESULTS: November 2-December 17
ACADEMY START DATE: January 2
 Family Orientation Night
 Issue gear from logistics
Note: This schedule has been adjusted for problems that arose in 2011.
Appendix G, Joint Training Proposal Attachment A
May 9, 2011
Page 35 of 42
Attachment ‘B’ Example Training Schedule July/Aug 2011
(Example) TRAINING SCHEDULE JULY 2011
DATE
TOPIC
7/1/2011
7/4/2011
7/5/2011 AM
7/5/2011 Noon
7/6/2011 AM
7/6/2011 Noon
7/6/2011 PM
7/6/2011 PM
7/7/2011 AM
7/7/2011 noon
7/7/2011 PM
7/7/2011 PM
7/8/2011
7/11/2011
7/12/11 AM
7/12/11 Noon
7/13/2011 am
7/13/2011 noon
7/13/2011 PM
7/13/2011 PM
7/14/2011 AM
7/14/2011 Noon
7/14/2011 PM
7/14/2011 PM
7/15/2011
7/18/2011
7/19/2011 AM
7/19/2011 noon
Fire Electrical Hazards
Fire Hose Deployments
EMS / Airway, Breathing, Cardiology
Fire Hose Deployments
Fire Suppression
Fire Company Evolutions Fire Attack
Fire Pumping and Drafting
Fire Suppression
Bricklayer (positional Drill)
Appendix G, Joint Training Proposal Attachment B
INSTRUCTOR
COMPANY'S / RESOURCES
LOCATION
Boring TC
Boring TC
CCFD TC
CCFD TC
CCFD TC
CCFD TC
Boring TC
CCFD TC
CCFD TC
CCFD TC
Boring TC
CCFD TC
Boring TC
Boring TC
CCFD TC
CCFD TC
CCFD TC
CCFD TC
Boring TC
CCFD TC
CCFD TC
CCFD TC
Boring TC
CCFD TC
Boring TC
Boring TC
CCFD TC
CCFD TC
May 9, 2011
Page 36 of 42
(Example) TRAINING SCHEDULE JULY 2011
DATE
TOPIC
7/20/2011 AM
7/20/2011 Noon
7/20/2011 PM
7/20/2011 PM
7/21/2011 AM
7/21/2011 Noon
7/21/2011 PM
7/21/2011 PM
7/22/2011 AM
7/25/2011 AM
7/26/2011 AM
7/26/2011 Noon
7/27/2011 AM
7/27/2011 Noon
7/27/2011 PM
7/27/2011 PM
7/28/2011 AM
7/28/2011 Noon
7/28/2011 PM
7/28/2011 PM
7/29/2011 AM
EMS / Mega Codes
Fire / Thermal Imaging
Bricklayer (Positional Drill)
Fire / Ventilation
Fire / Ventilation
Fire / Ventilation
Fire / Ventilation
EMS Peds / OB
INSTRUCTOR COMPANY'S / RESOURCES
LOCATION
CCFD TC
CCFD TC
Boring TC
CCFD TC
CCFD TC
CCFD TC
Boring TC
CCFD TC
Boring TC
Boring TC
CCFD TC
CCFD TC
CCFD TC
CCFD TC
Boring TC
CCFD TC
CCFD TC
CCFD TC
Boring TC
CCFD TC
Boring TC
May 9, 2011
Page 37 of 42
(Example) TRAINING SCHEDULE August 2011
DATE
TOPIC
INSTRUCTOR
8/1/2011
8/2/2011 AM
8/2/2011 Noon
8/3/2011 AM
08/3/2011 Noon
8/3/2011 PM
8/3/2011 PM
8/4/2011 AM
8/4/2011 Noon
8/4/2011 PM
8/4/2011 PM
8/5/2011
8/8/2011
8/9/2011 AM
8/9/2011 Noon
8/10/2011 AM
8/10/2011Noon
8/10/2011 PM
8/10/2011 PM
8/11/2011 AM
8/11/2011Noon
8/11/2011 PM
8/11/2011 PM
8/12/2011
8/15/2011
8/16/2011 AM
8/16/2011 Noon
Forciable Entry
Firefighter Laws
Firefighter Laws
Firefighter Laws
Firefighter Laws
Firefighter Laws
Firefighter Laws
Firefighter Laws
Firefighter Laws
Firefighter Laws
Firefighter Laws
OHSU In-Service
Flowing Water (Pump Operator)
Firefighter Laws
Firefighter Laws
Firefighter Laws
Firefighter Laws
TIC
TIC
Firefighter Laws
Firefighter Laws
TIC
TIC
Hands on Trauma Skills (Skills Sign Off)
24' ladder deployments
EMS STEMI Identification
Lt. Franklin
Capt. Geiger
Capt. Geiger
Capt. Geiger
Capt. Geiger
Capt. Geiger
Capt. Geiger
Capt. Geiger
Capt. Geiger
Capt. Geiger
Capt. Geiger
Dr. Warden
Deters
Capt. Geiger
Capt. Geiger
Capt. Geiger
Capt. Geiger
Lt. Searls
FF Lei
Capt. Geiger
Capt. Geiger
Lt. Searls
FF Lei
Staff
A/O Hergert
Lt. Guttman
Lt. Guttman
May 9, 2011
Company's / Resources
LOCATION
Boring TC
CCFD TC
CCFD TC
CCFD TC
CCFD TC
Boring TC
CCFD TC
CCFD TC
CCFD TC
Boring TC
CCFD TC
Boring TC
Boring TC
CCFD TC
CCFD TC
CCFD TC
CCFD TC
Boring TC
CCFD TC
CCFD TC
CCFD TC
Boring TC
CCFD TC
Boring TC
Boring TC
CCFD TC
CCFD TC
Page 38 of 42
(Example) TRAINING SCHEDULE August 2011
DATE
TOPIC
INSTRUCTOR
8/17/2011 AM
8/17/2011 Noon
8/17/2011 PM
8/17/2011 PM
8/18/2011 AM
8/18/2011 Noon
8/18/2011 PM
8/18/2011 PM
8/19/2011
8/22/2011
8/23/2011 AM
8/23/2011 Noon
8/24/2011 AM
8/24/2011 Noon
8/24/2011 PM
8/24/2011 PM
8/25/2011 AM
8/25/2011 Noon
8/25/2011 PM
8/25/2011 PM
8/26/2011
8/29/2011
8/30/2011 AM
8/30/2011 Noon
8/31/2011 AM
8/31/2011 Noon
8/31/2011 PM
Zoll Uploads
Easy I.O.
Extrication
Extrication
Extrication
Extrication
C.P.A.P Review
New PSL Roll Out
New PSL Roll Out
New PSL Roll Out
New PSL Roll Out
New PSL Roll Out
New PSL Roll Out
Lt. Guttman
Lt. Guttman
Lt. liepold
Lt. Guttman
Lt. Guttman
Lt. Guttman
Lt Liepold
Lt. Guttman
Lt. Leopold
FF Pentecost
Lt. Guttman
Lt. Guttman
Lt. Guttman
Lt. Guttman
FF Blake
Capt. Welk
Lt. Guttman
Lt. Guttman
FF Blake
Capt. Welk
A/O Santos
A/O Mulick
A/O Mulick
A/O Mulick
A/O Mulick
A/O Mulick
A/O Mulick
Company's / Resources
LOCATION
CCFD TC
CCFD TC
Boring TC
CCFD TC
CCFD TC
CCFD TC
Boring TC
CCFD TC
Boring TC
Boring TC
CCFD TC
CCFD TC
CCFD TC
CCFD TC
Boring TC
CCFD TC
CCFD TC
CCFD TC
Boring TC
CCFD TC
Boring TC
Boring TC
CCFD TC
CCFD TC
CCFD TC
CCFD TC
Boring TC
May 9, 2011
Page 39 of 42
Attachment ‘C’ Proposed Station Cover Plan
Tue/ Wed / Thur NORTH Rotation
0830 – 1130
@ Any
Location
E6 E5 T4 SQ7/E7
E140 E149
E23(R3 with Hire back A/O)
E23 move-up to E140
E9 move-up to E6
E1 cover E5
1330-1630
@ Any
Location
E2 E3/R3 E1
E9 move-up to E-3
T4 move-up E2
E-5 cover E1
Tue/ Wed / Thur SOUTH Rotation
0830 – 1130
@ Any
Location
E11 T15 E16 SQ17 E23(R3 with Hire back A/O)
E9 move-up E11
E5 cover E1
E23 move-up to E16
E1 move-up toT15
1330-1630
@ Any
Location
E8 E9 E10
E23(R3 with Hire back A/O)
E23 move-up to E10
E5 move-up toE8
E1 cover E5
Appendix G, Joint Training Proposal Attachment C
May 9, 2011
Page 40 of 42
Attachment ‘D’ Proposed 2012 Recruit Academy Schedule
(Proposed)
DATE
2012 RECRUIT ACADEMY SCHEDULE
LOCATION
January 2, 2012
January 7, 2012
January 8, 2012
January 9, 2012
January 16, 2012
January 21, 2012
January 22, 2012
January 23, 2012
January 30, 2012
February 4, 2012
February 5, 2012
February 6, 2012
February 13, 2012
February 18, 2012
February 19, 2012
February 20, 2012
February 27, 2012
March 3, 2012
March 4, 2012
March 5, 2012
March 12, 2012
Appendix G, Joint Training Proposal Attachment D
TOPIC
INSTRUCTORS
CHAPTER
Recruit Academy Family Night
Fire District Organization/Orientation/ICS,IMS
SCBA/Fit Testing
Intro to Hose/Pre-Connects/Fire Streams
Extinguishers/HAZ-COM/Cardlock Fuel/Ladders
Water Supply, Hydrant flows and maintanence/ SCBA Maze,
ladders
Hose Deployments/Hydrants/SCBA maze
Building Construction
Ventilation
Fire Behavior
Forcible Entry/FF Rescue/Ventilation (practical Application)
Private Fire Protection
Salvage and Overhaul
Salvage and Overhaul/Ventilation (practical)
Fire Control-Foam Operation/Fire Department Communication
Search and Rescue
RIT/Firefighter Rescue
Mid-term Plus Practical
Firefighter Down Drill/First Aid, CPR, Blood Bourne Pathegen
Wild land S-130/190
Wild land S-130/190
May 9, 2011
Page 41 of 42
(Proposed)
DATE
2012 RECRUIT ACADEMY SCHEDULE
LOCATION
March 17, 2012
March 18, 2012
March 19, 2012
March 26, 2012
March 31, 2012
April 1, 2012
April 2, 2012
April 9, 2012
April 14, 2012
April 15, 2012
April 16, 2012
April 23, 2012
April 28, 2012
April 29, 2012
April 30, 2012
May 5, 2012
May 6, 201
May 7, 201
May 14, 2012
May 19, 2012
May 20, 2012
Appendix G, Joint Training Proposal Attachment D
TOPIC
INSTRUCTORS
CHAPTER
Wild land S-130/190-Driver
Wild land S-130/190-Driver
Wild land S-130-190
Wild land S-130/190
HAZ-MAT Operations
Auto Extrication
Station Do's and Don'ts
Technical Report Writing
Driver/Hands On
Prevention, Fire Cause, Pre-Plans
Hands on
LPG Lecture
LPG Hands on/Practice what we have learned
Practice what we have learned
Diversity in the workplace
EMS
EMS
EMS
Writen Test Question and Answer
Final Practical/Final Written
CFBT Live Fire
May 9, 2011
Page 42 of 42
R-1b
Administrative Services Division
Monthly Activity Report
April 2011
Administration:

Dealt with personnel issues

Participated in the Strategic Organizational Planning Session

Phone conference with SAIF attorney about upcoming hearing

Worked on verification of Volunteer files and related information

Complete Captain promotional process

Prepare Lieutenant promotional exam packet

Quarterly Civil Service meeting

Review testing results with Captain candidates

Participate in a webinar regarding background checks provided by Open online

Administrative Professionals Day

Telestaff

Organizational Development Meeting Planning

Archiving

Station Reassignments

Continued working on fundraiser dinner for Foundation.

EMS survey letters & return envelopes

Creating & sending receipts for CERT Class attendees

Letters & board packets to all Board members, creating CD’s on the architectural bids & sending
them out to the different firms.

Sending out letters & Budget packets to all Board members

Gathering information on Swimming Pool emergency phones and pool safety, AED information,
legislative bills, then sending this information to Steve Dahl, with Clackamas County Health
Division and Michael Carr, Ainsworth Estates, Home Owners Assoc. President.

W-9 form collections

Gathering and submit contact information for the BC Handbook.

Worked with Logistics on the new “ORDER ON LINE” office equipment order forms from
Office Depot

Bargaining with Local 1159

Health insurance renewal meetings
Mark Cauthorn
Attached Reports:
 Finance
R-1b
Clackamas County
Fire District #1
Memo
To:
Board of Directors
Chief Kirchhofer
CC:
Chief Cauthorn
From:
Susan McSperitt
Date:
May 9, 2011
Re:
April 2011 Financial Reports
Cash Flow
During the month of April, the District received $280,265 in tax revenue. These funds were transferred
into Local Government Investment Pool by the Clackamas County Treasurer’s office. Of the $280,265,
$179,810 was from current years taxes. Contained in this report is a spreadsheet titled “Tax Collection
Progress Report” which compares current tax collections to prior years. Analysis indicates the first six
months of tax collections for Fiscal 2010 is slightly under the last five years average collection rate by
.93%.
General Fund
The Personnel Services category of the General Fund ended under budget by .66% or $176,373 at the
end of April. Expenses related to the District’s partially self-funded health care plan have been recorded
through the end of April. Staff continues to monitor a current spike in injury leave that directly affects
the Operational Replacement line item.
The Materials & Services and Capital Outlay categories are within budgetary guidelines.
Equipment Reserve Fund (ERF)

There was no significant activity in the ERF in April.
Capital Projects Fund (CPF)

The loan payment for the property at the north end of the Training Center was made at the end of
April.

A small expense related to the Hilltop Station #16 Sprinkler project was posted to the CPF.
 Page 1
Training Enterprise Fund (TEF)

There was no significant activity in the TEF in April.
Debt Service Fund (DSF)

The DSF recognized $7,960 in tax revenue during the month of April.
PERS Reserve Fund (PRF)

There was no significant activity in the PRF in April.
Investment Activity
The LGIP interest rate was .50 percent at the end of April, which is .05 percent lower than April of 2010.
Oregon State Treasury (OST) announced their intent to continue building an allowance to absorb the
anticipated loss related to the Lehman Brother bonds. OST expects to reach the target balance in early
2012. Once the target allowance is reached, the District should expect the LGIP earnings rate to
improve.
 Page
2
SHORT TERM INVESTMENT PORTFOLIO
April 30th, 2011
GENERAL FUND:
Local Government Investment Pool
$16,037,235.68
Wells Fargo Checking
88,508.29
Key Bank Checking
302,647.42
BRMS Trust
21,422.24
EQUIPMENT RESERVE FUND:
443,026.04
CAPITAL PROJECTS FUND:
149,008.20
TRAINING ENTERPRISE FUND:
18,629.11
DEBT SERVICE FUND:
909,051.29
PERS RESERVE FUND:
TOTAL OF ALL FUNDS ON THIS REPORT:
860,292.44
$18,829,820.71
Clackamas County Fire District 1
Fund Balances by Month
$30,000,000
$25,000,000
Total value of fund balances of
all funds (as of first day of
month).
Fund Baalance
$20,000,000
$15 000 000
$15,000,000
$10,000,000
$5,000,000
$-
Month
General Ledger Trial Balance for Period Ending 4/30/2011
Account Number Range From: To: 3500-1000-1
Clackamas County Fire District #1 (CFD)
Account Number
Description
Assets
1110-1000-1
1115-1000-1
1120-1000-1
1122-1000-1
1125-1000-1
1130-1000-1
1130-2000-9
1130-3000-9
1130-4000-9
1130-5000-9
1130-6000-9
1130-7000-9
1140-1000-1
1145-1000-1
1155-1000-1
1160-1000-1
1165-3000-9
1170-1000-1
1175-1000-1
1175-5000-9
1180-5000-9
1185-1000-1
1190-1000-1
1195-1000-1
1200-1000-1
1205-2000-9
1205-3000-9
1205-4000-9
1210-5000-9
1215-1000-1
1220-1000-1
1225-1000-1
1230-1000-1
1232-1000-1
1233-1000-1
1235-1000-1
1240-1000-1
1245-1000-1
1250-1000-1
1255-1000-1
1260-1000-1
1265-1000-1
1270-1000-1
1275-1000-1
1285-1000-1
1290-1000-1
1295-1000-1
1300-1000-1
1305-1000-1
1310-1000-1
1315-1000-1
1316-1000-1
Wells Fargo - Gen. Fund
Wells Fargo - Payroll
Key Bank - General Fund
Wells Fargo Trust Account-PERS
Petty Cash Banks
LGIP - General Fund
LGIP - Equipment Reserve Fund
LGIP - Capital Project Fund
LGIP - Training Enterprise Fund
LGIP - Debt Service Fund
LGIP - Shrinking Fund
LGIP - PERS Reserve Fund
BRMS Trust - Medical Claims
BRMS Trust - Flexible Spending Accts
Accounts Receivable
Retirees Health Insurance
Contract Receivable - Cap Proj
Contract Receivable
Property Tax Receivable
Property Tax Receivable-Bond
Property Tax Receivable - Bond
Undistributed Tax Collections
Due From Other Funds-Gen Fund
Due From Other Funds-Spec Rev
Due From Other Funds-Capital P
Due From Other Funds-Training
Undistributed Tax Coll.-Bond
Due From Other Districts
Investments
Employee Draws
Other Receivables
A/R Maint. - Oregon City
A/R - Insurance Claim Stn #16
Inventory - Fire Fighting Supp
Inventory:EMS & Rescue Supply
Inventory:Uniform & Prot Equip
Inventory:Office Supply
Inventory:Photo Supply
Inventory:Operating Expense
Inventory:Household Supply
Inventory:Fire Hose
Inventory:Fire Prevention
Inventory:Fire Fighting Equip
Inventory:EMS & Rescue Equip
Inventory: EMS Supplies
Prepaid Expense
Flexible Spending Account Clearing
Cafe Plan Benefits Clearing
Suspense - Clearing
Payroll Clearing
Debit
88,508.29
0.00
302,647.42
0.00
3,800.00
16,037,235.68
443,026.04
149,008.20
18,629.11
909,051.29
0.00
860,292.44
6,310.60
15,111.64
31,354.00
304.36
0.00
0.00
2,091,165.31
67,145.14
0.00
237,780.18
0.00
0.00
0.00
0.00
0.00
0.00
7,835.02
0.00
0.00
0.00
26,948.15
0.00
0.00
25,230.33
2,260.28
69,650.65
9,319.19
0.00
396.23
9,441.14
17,478.82
342.00
4,147.44
0.00
34,815.98
68,962.00
20,541.85
Assets:
Liabilities
2320-1000-1
Accounts Payable
Run Date: 5/9/2011 2:44:05PM
G/L Date: 5/9/2011
Credit
22,341.39
0.00
1,179.12
21,561,717.44
20,541.85
141,533.86
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User Logon: susanmcs
General Ledger Trial Balance for Period Ending 4/30/2011
Account Number Range From: To: 3500-1000-1
Clackamas County Fire District #1 (CFD)
Account Number
Description
Liabilities
2323-1000-1
2325-1000-1
2330-1000-1
2335-1000-1
2340-1000-1
2345-1000-1
2350-1000-1
2355-1000-1
2360-1000-1
2365-1000-1
2370-1000-1
2375-1000-1
2380-1000-1
2382-1000-1
2385-1000-1
2390-1000-1
2395-0000-0
2395-1000-1
2400-1000-1
2405-1000-1
2410-1000-1
2415-1000-1
2420-1000-1
2425-5000-9
2430-2000-9
2430-3000-9
2435-4000-9
2440-1000-1
2445-1000-1
2445-5000-9
2450-5000-9
2455-1000-1
2460-3000-9
2465-5000-9
A/P Other
Benefits Payable
Medical Claims Allowance
Med/Dental Ins. W/H
Accrued Vacation Payable
Federal Withholding Tax
FICA Withheld & Accrued
State Withholding Tax
Dental Insurance
Medical Insurance
Workers Compensation
PEBSCO-Mutual Fund
PERS Employer
PERS - Pickup 6%
PERS P&F Units Withheld
Pre-Paid Legal Services
Deferred Compensatio
Deferred Compensation
PERS Pre-Tax Withheld
Supplemental Insurance
Dues
Wage Assignment
Due to Other Funds
Due to Other Funds-Bond
Due to Other Funds-Spec Rev
Due to Other Funds-Cap Proj
Due to Other Funds-Training
Due to Other Districts
Deferred Prop Tax Revenue
Deferred Prop Tax Revenue-Bond
Deferred Prop Tax-Bond
Deferred Contract Revenue
Deferred Contract Rev-CPF
Bonded Indebtedness
Debit
101,258.45
206,115.57
38,483.93
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
76,211.91
0.00
174.68
0.08
0.00
0.00
47,042.77
5,867.21
0.45
Liabilities:
Fund Balance
3470-1000-1
3470-2000-9
3470-3000-9
3470-4000-9
3470-5000-9
3470-6000-9
3470-7000-9
3490-1000-1
3500-1000-1
82,079.57
Fund Balance-General Fund
Fund Balance-Spec Rev
Fund Balance-Cap Proj
Fund Balance-Training
Fund Balance-Bond
Fund Balance - Sinking
Fund Balance-FUND
Fund Balance-Prior
RETAINED EARNINGS - PRIOR
Fund Balance:
Report Total:
Run Date: 5/9/2011 2:44:05PM
G/L Date: 5/9/2011
Credit
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1,908,699.57
61,132.83
0.00
0.00
0.00
0.00
2,504,441.74
11,673,016.64
194,169.09
204,318.51
22,259.58
41,235.13
0.00
423,731.63
0.00
0.00
12,558,730.58
21,643,797.01
15,083,714.17
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Clackamas County Fire District No. 1
LGIP Monthly
Monthly Earnings LGIP
Interest Rate Averages
April
2010
0.5500%
$8,139.53
May
2010
0.5500%
$7,165.55
June
2010
0.5500%
$5,835.43
July
2010
0.5500%
$4,977.45
August
2010
0.5500%
$3,758.88
September
2010
0.5500%
$2,582.29
October
2010
0.5435%
$1,643.48
November
2010
0.5000%
$2,745.90
December
2010
0.5000%
$11,638.08
January
2011
0.5000%
$10,847.64
February
2011
0.5000%
$8,982.15
March
2011
0.5000%
$9,202.51
April
2011
0.5000%
$8,087.86
Interest Rates and Interest Earned
$14,000
0.56%
0.55%
$12,000
Interest Rate (%)
0.54%
$10,000
0.53%
$8,000
Earnings
0.52%
0.51%
$6,000
0.50%
$4,000
0.49%
Interest Received ($)
$2,000
0.48%
$-
0.47%
Month
Tax Collection Progress Report
General Fund Only
Assessed
Collected
November
December
January
February
March
April
May
June
Total
2005
22,469,846
15,726,405
69.99%
3,110,085
13.84%
306,167
1.36%
89.73%
27,181
0.12%
857,892
3.82%
134,952
0.60%
122,464
0.55%
871,059
3.88%
21,156,205
94.15%
2006
24,656,234
16,843,768
68.31%
3,581,993
14.53%
392,419
1.59%
89.96%
237,919
0.96%
984,358
3.99%
139,441
0.57%
117,637
0.48%
997,265
4.04%
23,294,800
94.48%
2007
26,281,617
16,396,564
62.39%
5,436,947
20.69%
313,743
1.19%
89.59%
268,597
1.02%
998,953
3.80%
131,394
0.50%
161,993
0.62%
1,022,890
3.89%
24,731,081
94.10%
2008
32,527,039
18,173,243
55.87%
8,530,281
26.23%
219,561
0.68%
88.45%
217,408
0.67%
1,436,528
4.42%
193,838
0.60%
206,038
0.63%
1,522,193
4.68%
30,499,090
93.77%
2009
33,750,554
18,192,941
53.90%
9,572,727
28.36%
535,807
1.59%
89.21%
247,182
0.73%
1,380,593
4.09%
180,034.62
0.53%
144,511
0.43%
1,306,861
7.39%
31,560,656
97.03%
Actual
183,354
1,340,205
0.53%
3.87%
174,703.17
0.50%
0.00%
30,829,056
88.96%
Five-year average to date:
2010
Actual
34,654,549
5/9/2011 1:10 PM
Average
%
.71
94
89.39%
18,723,855
54.03%
10,123,594
29.21%
283,345
0.82%
88.46%
Difference
0.00%
-5.74%
$ (1,990,725)
General Fund Expenditures by Month
Personnel Services
Materials & Services
Capital Outlay
$3,000,000
$2,500,000
Expenditures
$2,000,000
$1,500,000
$1,000,000
$500,000
$-
Month
Clackamas County Fire District #1
Budget Status - CCFD General Fund
Expenditures vs Budget
FOR THE 10
PERIODS ENDED APRIL 30, 2011
MONTHLY ACTIVITY
THIS MONTH
REVENUE
(4450) Current Years Taxes
(4455) Prior Years Taxes
(4460) Other Taxes
(4465) WOST
(4470) Property Tax - GF
(4472) Bond Proceeds PERS
(4475) Tax Increment Fund
(4480-4495) Interest
(4500) Training Contracts
(4502) Training Classes
(4505) AMR Contract
(4510) Other Manpower Contr.
(4520) Equipment Rental Income
(4535) Contract Income
(4540) Sale of Surplus Goods
(4545) Retiree Health Premium
(4550) Sales to Outside Agcy
(4555) Sale of Goods/Service
(4560) Grant Income
(4570) Transportation Response
(4571) False Alarm Reponse
(4572) Illegal Burn Response
(4575) Sale of Equipment
(4585) Dividends
(4590) Miscellaneous Receipts
(4592) ASA Plan Revenue
(4595) Short Term Note Proceed
(4600) Other Dist. Repairs
(4605) Non-Municipal Repairs
TOTAL REVENUE
PERSONNEL SERVICES
(5501) Fire Chief
(5502) Executive Officer
(5503) Assistant Chief
(5504) Deputy Chief
(5505) Battalion Chief
(5506) Exempt Staff Group
(5507) Inspectors
(5508) Fire Prev. Officers
(5510) Captain
(5512) Lieutenant
(5515) Apparatus Operator
(5520) Fire Fighter
(5530) Non-Exempt Staff Group
(5535) Finance/Acctg/Support
(5540) Temporary Labor
(5545) EMT Premium
(5555) School Replacement
(5560) Ops Replacement
(5562) Vacation Buyback
(5570) Administrative Leave
(5575-5615) Overtime
(5620) Social Security/Medicar
(5640) Tri-Met Taxes
(5660) PERS Pickup
(5665) PERS
PERS Bond Payment
(5670) Deferred Compensation
(5675) Unemployment
(5690) Cafeteria Plan
(5692) Retiree Benefits
(5695) Sick Leave Incentive
(5700) Vehicle Allowance
(5705) Workers' Compensation
TOTAL PERSONNEL SERVICES
MATERIALS AND SERVICES
(7005) Discounts Taken
(7010) Elections
(7015) Meeting Expense
(7020) Short Term Interest
(7030) Civil Service
(7035) Bank Charges
(7040) Dues & Publications
(7045) Awards & Recognition
(7050) Program R & D
ACTUAL
YEAR TO DATE
ANNUAL BUDGET
AMOUNT UNUSED
% USED
174,703.17
97,605.82
.00
.00
.00
.00
.00
7,152.70
.00
917.00
.00
.00
.00
.00
.00
22,136.26
.00
.00
32,414.95.00
750.00
1,786.41170.20
.00
58.00
24,263.64
.00
.00
.00
30,829,077.30
1,242,444.74
8,926.95
.00
.00
.00
.00
58,329.25
.00
3,407.00
.00
.00
.00
6,337.00
14,016.50
188,705.47
.00
.00
161,076.48
.00
15,250.00
2,529.24
819.45
94,383.00
1,739.53
218,242.76
.00
.00
.00
32,860,911.00
900,000.00
4,000.00
.00
.00
.00
.00
160,000.00
.00
.00
.00
.00
.00
14,400.00
.00
.00
.00
15,000.00
338,784.00
10,000.00
.00
.00
.00
.00
20,000.00
302,000.00
.00
.00
.00
2,031,833.70
342,444.744,926.95.00
.00
.00
.00
101,670.75
.00
3,407.00.00
.00
.00
8,063.00
14,016.50188,705.47.00
15,000.00
177,707.52
10,000.00
15,250.002,529.24819.4594,383.0018,260.47
83,757.24
.00
.00
.00
93.82
138.05
223.17
.00
.00
.00
.00
36.46
.00
.00
.00
.00
.00
44.01
.00
.00
.00
.00
47.55
.00
.00
.00
.00
.00
8.70
72.27
.00
.00
.00
293,555.43
32,845,284.67
34,625,095.00
1,779,810.33
94.86
11,783.34
10,521.34
.00
26,303.35
82,286.93
64,422.53
30,613.00
22,638.00
146,931.26
244,539.98
263,108.31
308,775.61
56,427.27
.00
8,974.13
63,135.16
2,879.90
184,114.86
.00
607.59
29,700.05
120,837.43
5,018.13
727.88
149,354.16
.00
20,862.06
1,996.85
229,711.78
22,709.76
.00
4,103.75
35,110.22
117,833.40
105,213.40
.00
289,336.85
799,749.56
648,962.53
306,411.23
203,510.51
1,522,312.86
2,447,017.15
2,660,658.70
3,209,704.79
565,059.95
.00
120,101.07
626,602.47
42,467.34
2,165,901.56
163,261.37
21,195.67
417,390.75
1,199,095.95
54,636.08
7,726.81
1,601,808.61
498,415.90
210,670.60
26,639.85
1,945,449.34
232,992.17
.00
48,133.75
332,786.80
141,400.00
126,256.00
.00
378,768.00
925,115.00
778,505.00
368,994.00
274,583.00
1,977,624.00
2,925,177.00
3,291,250.00
3,850,401.00
685,146.00
44,671.00
166,700.00
752,493.00
63,500.00
2,367,710.00
106,600.00
50,000.00
464,670.00
1,515,167.00
86,000.00
8,484.00
2,085,951.00
1,201,832.00
262,944.00
12,000.00
2,518,215.00
.00
.00
66,540.00
428,376.00
2,148,194.63
22,591,047.02
27,925,072.00
114.84.00
2,074.60
.00
851.75
575.24
2,668.00
759.51
.00
2,844.40.00
13,600.11
3,250.00
2,754.19
8,958.49
31,261.56
14,575.30
497.56
.00
25,000.00
20,100.00
7,500.00
2,150.00
9,850.00
39,820.00
17,800.00
2,500.00
23,566.60
21,042.60
.00
89,431.15
125,365.44
129,542.47
62,582.77
71,072.49
455,311.14
478,159.85
630,591.30
640,696.21
120,086.05
44,671.00
46,598.93
125,890.53
21,032.66
201,808.44
56,661.3728,804.33
47,279.25
316,071.05
31,363.92
757.19
484,142.39
703,416.10
52,273.40
14,639.85572,765.66
232,992.17.00
18,406.25
95,589.20
5,334,024.98
2,844.40
25,000.00
6,499.89
4,250.00
604.19891.51
8,558.44
3,224.70
2,002.44
83.33
83.33
.00
76.39
86.45
83.36
83.04
74.12
76.98
83.65
80.84
83.36
82.47
.00
72.05
83.27
66.88
91.48
153.15
42.39
89.83
79.14
63.53
91.08
76.79
41.47
80.12
222.00
77.26
.00
.00
72.34
77.69
80.90
.00
.00
67.66
43.33
128.10
90.95
78.51
81.88
19.90
Budget Status - CCFD General Fund
FOR THE 10
MONTHLY ACTIVITY
THIS MONTH
(7055) Operating Expense
(7065) Fire Fighting Supply
(7070) Rescue Supply
(7075) EMS Supplies
(7080) Fuel
(7085) Uniform & Protective Eq
(7090) Office Supply
(7095) Computer/Video Software
(7100) Photo Supply
(7105) Household Supply
(7110) Professional Service
(7115) Dispatch Service
(7120) Utilities
(7122) Telephone Service
(7125) Facility Lease/Rent
(7130) Property/Casualty Insur
(7135) Medical Exams
(7140) Conference & Schools
(7145) Taxes & Assesments
(7150) Volunteer Fire Fighter
(7155) Vehicle Maintenance
(7160) Equipment Maintenance
(7165) Radio Maintenance
(7170) Facility Maintenance
(7175) Office Equipment Maint
(7180) Computer/Video Maint.
(7185) SCBA Program
(7190) Training
(7195) Fire Prevention
(7200) Safety
(7205) Freight & Misc. Expense
ACTUAL
YEAR TO DATE
ANNUAL BUDGET
AMOUNT UNUSED
17,233.21
957.80
3,922.46
8,187.07
16,608.54
6,888.49
2,842.95
6,712.73
.00
5,035.37
620.07
62,067.25
21,840.43
25,451.14
.00
2,046.00
8,032.12
16,504.29
6,350.00
18,738.57
45,973.67
7,934.80
1,694.58
9,136.45
.00
357.70
2,249.42
3,819.67
1,733.42
.00
1,257.75
95,255.37
20,546.01
7,930.80
99,480.50
137,661.27
131,462.33
41,618.70
79,934.92
497.00
51,065.16
100,320.51
711,222.50
266,433.67
249,637.00
.00
158,812.00
129,705.65
182,972.95
7,976.72
71,505.90
431,159.10
25,499.09
21,651.80
166,020.75
2,331.00
15,225.68
40,859.58
52,158.86
19,955.38
.00
9,787.18
149,060.00
59,150.00
17,476.00
96,500.00
145,643.00
201,959.00
48,520.00
81,295.00
3,700.00
53,375.00
239,400.00
841,692.00
363,052.00
257,650.00
1.00
176,579.00
232,412.00
211,045.00
22,950.00
100,000.00
573,976.00
66,300.00
43,000.00
257,569.00
7,300.00
33,500.00
68,810.00
58,300.00
48,980.00
.00
13,000.00
311,010.21
3,400,740.19
4,596,914.00
11,018.29
.00
836.56.00
.00
.00
42,954.83
9,539.97
2,037.32
10,501.60
.00
23,710.97
847.88
55,797.13
3,462.85
63,278.09
.00
72,269.03
35,608.80
21,062.89
37,211.71
.00
16,000.00
25,000.00
98,575.00
11,800.00
64,975.00
.00
99,213.00
70,790.00
35,000.00
114,650.00
.00
75,215.45
313,249.35
536,003.00
222,753.65
58.44
2,534,420.29
26,305,036.56
33,057,989.00
6,752,952.44
79.57
(9910) Contingency Gen. Fund
(9915) Trans. to Rest. Conting
(9920) Trans to Spec. Rev. Fun
(9930) Trans to Cap Proj Fund
(9940) Trans to Training Fund
(9970) Trans to PERS Reserve
.00
.00
.00
.00
.00
.00
.00
.00
880,000.00
175,000.00
.00
433,452.00
861,615.00
1,000,000.00
880,000.00
175,000.00
.00
433,452.00
861,615.00
1,000,000.00
.00
.00
.00
.00
.00
.00
100.00
100.00
.00
100.00
TOTAL CONTINGENCY & TRANSFER
.00
1,488,452.00
3,350,067.00
1,861,615.00
44.43
2,240,864.86-
5,051,796.11
1,782,961.00-
6,834,757.11-
283.34-
TOTAL MATERIALS AND SERVICES
CAPITAL OUTLAY
(8805) Fire Apparatus
(8815) Fire Hose
(8825) Fire Fighting Equip.
(8835) EMS & Rescue Equip.
(8845) Communication Equip.
(8850) Staff Vehicles
(8860) Facility Improvement
(8870) Furn., Appl., & Tool
(8885) Office Equipment
(8890) Computer/A/V Hardware
(8895) Signal Pre-Empt Equip.
TOTAL CAPITAL OUTLAY
TOTAL EXPENSES BEFORE CONTINGENCY
TOTAL REVENUE LESS EXPENSES
53,804.63
38,603.99
9,545.20
2,980.507,981.73
70,496.67
6,901.30
1,360.08
3,203.00
2,309.84
139,079.49
130,469.50
96,618.33
8,013.00
1.00
17,767.00
102,706.35
28,072.05
14,973.28
28,494.10
142,816.90
40,800.91
21,348.20
91,548.25
4,969.00
18,274.32
27,950.42
6,141.14
29,024.62
.00
3,212.82
% USED
1,196,173.81
7,710.9724,152.12
42,777.87
8,337.15
1,696.91
.00
26,943.97
35,181.20
13,937.11
77,438.29
.00
63.90
34.74
45.38
103.09
94.52
65.09
85.78
98.33
13.43
95.67
41.90
84.50
73.39
96.89
.00
89.94
55.81
86.70
34.76
71.51
75.12
38.46
50.35
64.46
31.93
45.45
59.38
89.47
40.74
.00
75.29
73.98
148.19
3.39
56.60
29.35
97.39
.00
72.84
50.30
60.18
32.46
.00
Budget Status - CCFD Equip. Reserve Fund
FOR THE 10
MONTHLY ACTIVITY
THIS MONTH
REVENUE
Investment Int.- Spec Rev Fnd
Grant Income - SRF
Sale of Equipment - SRF
Sale of Surplus Apparatus
Transfers from Other Funds-SRF
ACTUAL
YEAR TO DATE
ANNUAL BUDGET
UNUSED AMOUNT
% USED
174.37
.00
.00
.00
.00
1,507.20
.00
.00
17,000.00
880,000.00
1,165.00
.00
.00
.00
880,000.00
342.20.00
.00
17,000.00.00
129.37
.00
.00
.00
100.00
174.37
898,507.20
881,165.00
17,342.20-
101.97
CAPITAL OUTLAY
Fire Equip.-Special Rev Fund
EMS & Rescue Equip-SRF
Comm Equip - Special Rev. Fund
Staff Vehicles-Spec. Rev.
Furn. Appl. & Tool:Spec Rev Fu
.00
.00
.00
.00
.00
465,232.67
.00
.00
184,417.58
.00
561,587.00
.00
.00
160,150.00
.00
96,354.33
.00
.00
24,267.58.00
82.84
.00
.00
115.15
.00
.00
649,650.25
721,737.00
72,086.75
90.01
174.37
248,856.95
159,428.00
89,428.95-
156.09
TOTAL REVENUE
Budget Status - CCFD Capital Projects
FOR THE 10
MONTHLY ACTIVITY
THIS MONTH
REVENUE
Investment Int.
Grant Income -CPF
Land Sale Contracts
Transfers from Other Funds-CPF
ACTUAL
YEAR TO DATE
ANNUAL BUDGET
AMOUNT UNUSED
% USED
62.77
.00
.00
.00
895.09
.00
.00
175,000.00
2,060.00
.00
.00
175,000.00
1,164.91
.00
.00
.00
43.45
.00
.00
100.00
62.77
175,895.09
177,060.00
1,164.91
99.34
350.00
10,126.28
6,808.60
224,396.80
96,500.00
248,134.00
89,691.40
23,737.20
7.06
90.43
10,476.28
231,205.40
344,634.00
113,428.60
67.09
10,413.51-
167,574.00-
112,263.69-
33.01
TOTAL REVENUE
CAPITAL OUTLAY
Facility Improvement
Land/Building Purchase
55,310.31-
Budget Status - CCFD Tng Enterprise Fund
FOR THE 10
MONTHLY ACTIVITY
THIS MONTH
REVENUE
Investment Int.- Training Fund
Training Classes-Training Ente
Training Site Rental
TOTAL REVENUE
EXPENSE
Staff Vehicles - Training Ente
Enterprise Fund- Training
TOTAL EXPENSE
TOTAL REVENUE LESS EXPENSE
ACTUAL
YEAR TO DATE
ANNUAL BUDGET
AMOUNT UNUSED
% USED
6.66
897.00
.00
110.53
1,697.00
.00
100.00
12,000.00
.00
10.5310,303.00
.00
110.53
14.14
.00
903.66
1,807.53
12,100.00
10,292.47
14.94
.00
.00
5,438.00
.00
24,000.00
.00
18,562.00
.00
22.66
.00
.00
5,438.00
24,000.00
18,562.00
22.66
3,630.47-
11,900.00-
903.66
8,269.53-
30.51
Budget Status - CCFD Debt Service Fund
FOR THE 10
MONTHLY ACTIVITY
THIS MONTH
REVENUE
Prior Years Taxes-Bond
Property Tax Rev-Bond
Bond Proceeds-FUND
Investment Int.-Bond Fund
Short Term Note Proc-FUND
TOTAL REVENUE
EXPENSE
Interest Expense - Bond
Principle - Bond
Bond Origination Expense - Deb
Transfer to General Fund
Debt Service Fund
TOTAL EXPENSE
TOTAL REVENUE LESS EXPENSE
ACTUAL
YEAR TO DATE
ANNUAL BUDGET
AMOUNT UNUSED
% USED
2,852.91
5,106.60
.00
354.65
.00
39,103.40
901,138.20
.00
1,841.89
.00
30,000.00
900,558.00
.00
2,500.00
.00
9,103.40580.20.00
658.11
.00
130.34
100.06
.00
73.68
.00
8,314.16
942,083.49
933,058.00
9,025.49-
100.97
.00
.00
.00
.00
.00
60,420.00
.00
.00
.00
.00
123,058.00
810,000.00
.00
.00
.00
62,638.00
810,000.00
.00
.00
.00
49.10
.00
.00
.00
.00
.00
60,420.00
933,058.00
872,638.00
6.48
8,314.16
881,663.49
.00
881,663.49-
.00
Budget Status - CCFD PERS Reserve Fund
FOR THE 10
MONTHLY ACTIVITY
THIS MONTH
REVENUE
Investment Int.- PERS Reserve
Transfers from Other-PERS Rese
TOTAL REVENUE
ACTUAL
YEAR TO DATE
ANNUAL BUDGET
AMOUNT UNUSED
% USED
338.59
.00
3,108.81
433,452.00
3,527.00
433,452.00
418.19
.00
88.14
100.00
338.59
436,560.81
436,979.00
418.19
99.90
R-1c
Fire Prevention Division
Memo
To:
Ed Kirchhofer, Fire Chief
From:
Fred Charlton, Fire Marshal
Date:
May 1, 2011
Re:
April Monthly Report
Incident Response:
In April 2011, crews responded to a total of 1219 requests for assistance. The distribution of these incidents are as
follows to include mutual aid given:
Fires
EMS
Other
Mutual Aid Given
Total
25
878
316
44
1263
The specific types of incidents are provided in the attached Station Summary by Incident Type and Mutual Aid reports.
Engineering:
The fire prevention staff reviewed 11 building and land use projects in the month of April 2011. In addition, 16 tenant
remodel inspections and 2 new construction inspections were conducted.
Enforcement:
A total of 425 inspections were carried out in the month of April. 34 of which were return inspections. These include fire
and life safety inspections, special inspections completed by the fire prevention staff, and the business inspections
completed by the fire companies.
Notes:
OCCUPANCY INSPECTION PROGRAM
1/1/2011 - 4/30/2011
Remaining
2011
Percent
Completed
Scheduled
2011
Completed
2011
Remaining
2011
Percent
Completed
Percent
Completed
Prevention
Station 1
Station 2
Station 3
Station 4
Station 5
Station 6
Station 7
Station 8
Station 9
Station 10
Station 11
Station 15
Station 16
Station 17
TOTAL
Hydrants
Completed
2011
2011
Target Hazards
Scheduled
2011
Inspections
2191
53
99
187
77
62
38
39
101
67
18
9
102
89
93
3225
476
24
50
17
34
0
0
9
35
17
18
0
38
71
0
789
1715
29
49
170
43
62
38
30
66
50
0
9
64
18
93
2436
22%
45%
51%
9%
44%
0%
0%
23%
35%
25%
100%
0%
37%
80%
0%
24%
N/A
16
18
18
17
6
5
2
20
7
8
3
12
11
7
150
N/A
0
0
5
2
0
0
0
0
0
4
0
1
1
0
13
N/A
16
18
13
15
6
5
2
20
7
4
3
11
10
7
137
N/A
0%
0%
28%
12%
0%
0%
0%
0%
0%
50%
0%
8%
9%
0%
9%
N/A
0%
0%
0%
0%
0%
0%
0%
0%
0%
33%
0%
0%
0%
0%
2%
5/5/2011
Clackamas Fire Dist. #1 Total Emergency Incidents by Type
Year to Date
Incident Type
2009
2010
2011
EMS
10978
11157
False
1590
1192
Fire
503
374
Good Int
574
590
Hazard Cond.
997
956
Other
9
8
Pub Asst
1332
1128
Rupt/Exp
2
3
Weather
4
0
Grand Total
15989
15408
Mutual Aid Given Incident Not Included
3633
198
99
493
261
0
310
0
0
4994
Total Incidents by Month
1600
1400
Number of Incidents
1200
1000
800
600
400
200
0
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
2009
1317
1228
1299
1272
1376
1259
1501
1435
1305
1393
1182
1425
2010
1236
1103
1277
1168
1326
1219
1421
1412
1320
1302
1303
1321
2011
1299
1147
1329
1219
Station Summary by Incident Type
Report Period: April 2011
Incident Type
EMS
Station
Incident Count
S1
101
S10
17
S11
20
S12
1
S13
1
S14
6
S15
65
S16
96
S17
23
S2
97
S3
168
S4
84
S5
67
S6
35
S7
12
S8
64
S9
EMS Total
False
S1
1
S10
1
S14
1
S15
6
S16
5
S17
2
S2
6
S3
7
S4
7
S5
6
S6
1
S7
1
S8
Fire
$0.00
6
50
$0.00
S1
5
$28,600.00
S10
1
$0.00
S11
1
$3,000.00
S15
2
$3,000.00
S16
1
$250.00
S17
2
$500.00
S2
2
$500.00
S3
3
$11,400.00
S4
3
$22,000.00
S5
3
$0.00
S8
Fire Total
21
878
False Total
Total Loss
2
$350.00
25
$69,600.00
Good Int
S1
12
S10
4
S11
2
S14
1
S15
9
S16
10
S17
3
S2
14
S3
18
S4
12
S5
17
S6
4
S8
9
S9
Good Int Total
HazMat
S1
7
S10
3
S11
2
S15
6
S16
4
S17
2
S2
5
S3
10
S4
5
S5
5
S6
2
S7
1
S8
8
S9
3
HazMat Total
Pub Asst
9
124
63
S1
7
S10
3
S11
3
S15
1
S16
9
S17
6
S2
17
S3
15
S4
4
S5
1
S6
2
S7
1
S8
5
S9
$0.00
$0.00
5
Pub Asst Total
79
$0.00
Grand Total
1219
$69,600.00
Mutual Aid Responses by Agency
Department
Boring Fire District
Boring Fire District Total
Canby Fire District #62
Canby Fire District #62 Total
Estacada Fire District
Estacada Fire District Total
Gladstone Fire Department
Station
149
Mutual Aid Given
Incident Number
Date
1104493
4/7/2011 18:07
1104456
4/6/2011 17:23
1104452
4/6/2011 16:14
1104353
4/4/2011 7:31
1104326
4/3/2011 17:41
1104224
4/1/2011 15:45
1104218
4/1/2011 13:21
1105424
4/28/2011 9:57
1105388
4/27/2011 13:49
1105386
4/27/2011 13:15
1105382
4/27/2011 11:05
1105296
4/25/2011 11:37
1105263
4/24/2011 17:31
1105240
4/24/2011 8:18
1105180
4/22/2011 22:45
1105035
4/19/2011 18:49
1105024
4/19/2011 16:18
1104899
4/16/2011 21:27
1104896
4/16/2011 20:06
1104895
4/16/2011 19:20
1104689
4/12/2011 10:19
1104625
4/10/2011 19:47
1104618
4/10/2011 17:33
1104589
4/9/2011 21:41
1104533
4/8/2011 17:51
149 Total
BOR
1104957
1104954
BOR Total
Street Address
SE Hwy 212
SE Wiese Rd
SE Foster Rd
SE Foster Rd
SE Ondo Rivera Dr
SE Borges Rd
SE Royer Rd
SE 199th Dr
SE Foster Rd
SE Regner Terrace Dr
SE Hwy 224
SE Hwy 212
SE Old Barn Ln
SE Foster Rd
SE Hwy 212
SE Anderson Rd
SE Anderson Rd
SE Tong Rd
SE Royer Rd
SE 232nd Dr
SE Heidi Ln
SE 197th Ave
SE Schacht Rd
SE Hwy 212
SE 222nd Dr
4/18/2011 11:23
4/18/2011 10:40
SE 242nd Ave
SE 282nd Ave
1104371
1104263
1105164
1104579
4/4/2011 15:02
4/2/2011 13:43
4/22/2011 14:38
4/9/2011 17:54
S Ivy St
NE 19th Ave
S Elm St
S Ivy St
EST
1105385
EST Total
4/27/2011 12:35
SE Crest Dr
GLA
4/19/2011 11:50
4/8/2011 11:19
SE Hull Ave
W Berkeley St
4/17/2011 14:13
S State St
CNB
CNB Total
1105013
1104511
GLA Total
Gladstone Fire Department Total
Lake Oswego Fire Department LOF
1104915
LOF Total
Lake Oswego Fire Department Total
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
25
1
1
2
27
1
1
1
1
4
4
1
1
1
1
1
2
2
1
1
1
Portland Fire Bureau
Portland Fire Bureau Total
Sandy Fire District #72
Sandy Fire District #72 Total
Mutual aid given Total
Department
Boring Fire District
Boring Fire District Total
Estacada Fire District
Estacada Fire District Total
Molalla Fire District #73
Molalla Fire District #73 Total
Portland Fire Bureau
PFB
1104424
1104366
1104363
1104277
1105314
1104859
1104741
1104616
4/5/2011 20:34
4/4/2011 12:50
4/4/2011 11:01
4/2/2011 17:58
4/25/2011 19:34
4/15/2011 21:14
4/13/2011 10:41
4/10/2011 17:14
SE Clatsop St
SE Lexington St
SE Flavel St
SE 23rd Ave
SE 91st Ave
SE 92nd Ave
SE Henderson Way
SE 106th Ave
SAN
1105322
SAN Total
4/25/2011 22:36
SE Lusted Rd
PFB Total
Mutual Aid Received
Incident Number
Date
1104232
4/1/2011 18:10
1105348
4/26/2011 14:12
1105301
4/25/2011 13:09
1104988
4/18/2011 20:00
1104768
4/13/2011 21:35
Street Address
SE Rock Creek Ct
SE Sunnyside Rd
SE Sunnyside Rd
SE Dream Weaver Dr
SE Anderegg Pkwy
1
1
1
1
1
1104712
4/12/2011 19:54
SE Sunnyside Rd
1
1104600
1104558
4/10/2011 9:40
4/9/2011 8:32
SE 172nd Ave
SE 162nd Ave
1105056
4/20/2011 11:06
S11
1105317
S11 Total
4/25/2011 20:06
S13
1104906
S13 Total
4/17/2011 2:58
S2
1105241
1105121
4/24/2011 8:40
4/21/2011 13:46
1105433
4/28/2011 12:11
1104421
1104266
4/5/2011 18:36
4/2/2011 14:51
1105075
4/20/2011 19:09
Station
S7
S7 Total
S8
S8 Total
S2 Total
S4
S4 Total
S5
Portland Fire Bureau Total
Mutual aid received Total
Grand Total
1
1
1
1
1
1
1
1
8
8
1
1
1
44
S5 Total
S8
S8 Total
1
1
8
SE Happy Valley Town Ce 1
1
9
S Sylvan Ave
1
1
1
S Unger Rd
1
1
1
SE Johnson Creek Blvd
1
SE Main St
1
2
SE Vista Ln
1
1
SE Lawnfield Rd
1
I205 Fwy SB
1
2
SE Hubbard Rd
1
1
6
17
61
False Fire and Medical Alarm Responses
Information within this category will be used for the purpose of cost recovery pursuant to Ordinance 09-01
200
180
160
140
120
100
80
60
40
20
0
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
2009
143
124
118
119
139
117
147
144
112
114
131
182
2010
105
84
104
105
94
103
128
96
104
104
110
71
2011
73
67
76
74
Monthly Average
2009
2010
2011
133
101
73
Incidents
Incidents
Incidents
In February of 2007 The Fire District adapted fee Ordinance 07-01. This cost recovery fee program was initiated in August
2007. A report is ran each month which lists all false alarm calls. In April 2009, Clackamas Fire District # 1 adopted
Ordinance 09-01. Pursuant to Ordinance 09-01; Cost recovery fees may be imposed for responses to repetitive false
(nuisance) responses to fire and medical alarms. No cost recovery fee shall be imposed for the initial four (4) fire alarm or
medical responses to any residential or commercial occupancy during a calendar year. No cost recovery fee shall be
charged if the fire alarm is a result of a fire. No cost recovery fee shall be charged if the medical alarm results in medical
treatment by EMS personnel. Canceled en-route incidents are considered a billable event since the apparatus was
deployed and thus an incident report must be generated. Fees will be based upon the reasonable estimate of the actual
average cost of a fire alarm response.
R-1d
Clackamas Fire District #1—EMS Division
Major Activities April 2011
Clackamas County EMS Committees and Administration Issues. Several current issues were
discussed at the Clackamas County EMS Council meeting. System enhancement funds were
used to purchase long backboard “Backrafts” and pediatric field guidebooks. Dr. Warden and
Captain Geiger will serve together on the EMS Operations subcommittee of the EMS Council.
In an effort to reduce dispatch processing times, CCOM will discontinue pre-alerts, pre-arrival
questioning, and pre-arrival instructions in certain medical calls.
Training and Protocol Updates. All Operations firefighters, EMT’s, and paramedics received
training by the Oregon Department of Human Services in the recognition of child abuse and
neglect in the field. Planning for the September session of Multi-Agency Training has begun
with budget development and date selection. This year will include not only EMS consortium
agencies in MAT, but Boring Fire District and Gladstone Fire Department too.
The 2011-2013 EMT recertification process is underway and progressing smoothly, thanks to
Captain Koenig and ATO Josh Santos. This year, the recertification process was managed online with EMTs and paramedics logging into the Oregon Health Division’s website and then
payments were made electronically. By May 1 all personnel should have completed their
recertification.
EMS Committee. – Near the end of April, our Logistics Division discovered that our entire
working inventory of the medication Versed deployed to field units would expire on May 1st.
An expedited order was placed with our supplier and the new drugs were received within a few
days. After an exhaustive two-day replacement effort, all the old Versed was collected and
documented, and the new Versed was distributed. A “reverse distributor” has been contracted to
take and destroy the expired drugs, which is a DEA Schedule IV controlled substance.
The EMS Committee will be tasked with identifying a new and improved controlled drug
resupply strategy to alleviate the battalion chiefs from having to make emergency drug
deliveries.
Resuscitation Outcomes Consortium (ROC). ROC held its semi-annual conference and
meeting on May 4 and 5, 2011 in Seattle. At this conference, results from the previous year
were described with data from each of the 12 North American study sites. The Portland area has
one of the highest cardiac arrest survival (to hospital discharge) rates in the study areas, with
Clackamas Fire having a 17.3 percent survival rate—nearly three times the national average.
In trauma cases, the Portland area exceeded all other sites in critical trauma data. Because the
Portland area includes just Clackamas and Washington Counties, Clackamas Fire is a major
component of that data. It appears that agencies that are aggressive, and not afraid of change,
are the most capable of making improvements.
McLoughlin Area Plan. At the MAP committee meeting on April 25, Dan Johnson of county
staff announced that the county would be implementing an urban renewal plan in the North
McLoughlin area. That was something of a surprise, as we have not heard the county
commissioners provide that direction to staff. We will continue to closely follow the MAP
process.
Of special note, the MAP committee will have a number of meetings over the next few months
that will be very important to the fire district. The following is the upcoming schedule. Please
note the number of meetings that will be held on our regular board nights. To date, the fire
district has not been contacted to participate in the Technical Advisory Group (TAC). More
information can be found at www.mcloughlinareaplan.org.
Legislative update. The Fire District continues to track an urban renewal bill in the
legislature—SB 217. The district is part of a widespread agreement to oppose legislation that
changes urban renewal statutes, until the effect of changes to the current statutes can be better
understood.
SB 217 would allow urban renewal agencies to create non-contiguous urban
renewal areas, thereby allowing the Portland Development Commission to assist
in the funding of school construction in the David Douglas School District. The
bill has had a hearing and we believe that it will progress no further thanks to the
efforts of SDAO, the Fire District, and the Association of Oregon Revitalizations
Agencies (AORA).
2
The district is also pursuing changes to the barriers to installing residential sprinklers.
HB 3038. House Bill 3038 would require a discount of the incremental SDC
charge for the larger water meter needed to install residential water sprinklers.
This up charge can be more than $10,000 on 1’” water meters when only 5/8”
meters are typically needed for residences without sprinkler systems. The water
providers have significant protections if the residence uses the larger meter for
activities other than residential sprinklers. We have met with legislators regarding
this legislation and will have more information about this bill at the board
meeting.
Finally, the fire district is monitoring potential changes to the regulation and oversight of
emergency medical services in the state.
SB 106 would allow local fire agencies a larger role and a “seat at the table”
during the county ambulance regulation process. However, it would also require
fire agencies to license their vehicles with the state and the county in order to
standardize the equipment and nomenclature regarding EMS first response. It
would also provide some opportunities for expanded practice “community
paramedics” to align with other states in the region. It appears that the bill will be
forestalled.
HB 5529 would greatly increase the fees for recertification of EMTs and
Paramedics. If adopted as proposed the fees would roughly triple and the district
would be faced with additional costs of about $40,000 every two years. With the
outrage generated in the rural and volunteer communities, we do not believe that
this measure will pass in its present form.
AMR Response Performance. EMS personnel continue to monitor excessively long response
times by AMR. There continue to be some excessive response times, and fire personnel have
been reminded that there are options in the protocols when ambulances are not available or when
response times are anticipated to be excessive. The following figure shows the exceedingly long
response times in the urban area for AMR based on information provided by C-COM.
3
Urban AMR Responses > 20 Minutes
with Exceptions Removed
Jan 2010‐ Mar 2011
5
4
3
2
1
0
EMS Performance for Trailing Twelve Months. Figures 1 through 7 capture all priority 1
(lights and siren) EMS calls within the response areas of the Fire District.
Exceptions removed from the response data include:

Calls where the wrong location is originally dispatched,

Calls where crews are unable to locate the accident or emergency,

Calls where apparatus must stage prior to scene arrival,

Code 1 (non emergency) calls,

Calls where crews are cancelled enroute,

CCOM error calls,

Blocked access calls, and

Calls where review of time sheets indicates crews arrived within the 8 minute
allotted response time.
Importantly, the data does not normally remove responses that are long because of inclement
weather.
4
90% Response Reliability vs Call Volume
with exceptions removed
760
0:07:12
740
0:07:03
720
0:06:55
700
0:06:46
680
0:06:37
660
0:06:29
640
620
0:06:20
600
0:06:12
Apr‐10
Jun‐10
Aug‐10
Oct‐10
90% Response Reliability w/ exceptions removed
Dec‐10
Feb‐11
Apr‐11
Number of EMS Calls w/o exceptions
Figure1: Response Performance, April 2010 – April 2011
The bars on the graph reflect the cumulative time at which District apparatus met a 90% Urban
response interval goal. This interval is defined from the time a call is dispatched to the time the
first paramedic (either district crews or AMR) arrived on scene. The line represents the total
number of “countable” calls to which the district responded during each of the months.
5
Cumulative Urban EMS Ambulance Service Agreement
Response Performance (Dispatch to Onscene Interval) Exceptions Removed
100.00%
95.00%
90.00%
85.00%
Percentage of time 8 Minute Goal was met
8 Minute Ambulance Service Agreement Goal
Figure 2: Urban ASA Response Performance, April 2010 – April 2011
Cumulative Urban EMS Standards of Cover Response Performance (Dispatch to Onscene Interval) Exceptions Removed
84.00%
82.00%
80.00%
78.00%
76.00%
74.00%
72.00%
70.00%
6 Minute Standards of Cover Goal
Figure 3: Urban Standards of Cover Response Performance, April 2010 – April 2011
6
Cumulative Suburban EMS Ambulance Service Agreement Response Performance (Dispatch to Onscene Interval) Exceptions Removed
100.00%
98.00%
96.00%
94.00%
92.00%
90.00%
88.00%
86.00%
84.00%
82.00%
Figure 4: Suburban ASA Response Performance, April 2010 – April 2011
Cumulative Suburban EMS Standards of Cover Response Performance (Dispatch to Onscene Interval) Exceptions Removed
100.00%
80.00%
60.00%
40.00%
20.00%
0.00%
Figure 5: Suburban Standards of Cover Response Performance, April 2010 – April 2011
7
Cumulative Rural EMS Ambulance Service Agreement Response Performance (Dispatch to Onscene Interval) Exceptions Removed
120.00%
100.00%
80.00%
60.00%
40.00%
20.00%
0.00%
Figure 6: Rural ASA Response Performance, April 2010 – April 2011
100.00%
90.00%
80.00%
70.00%
60.00%
50.00%
40.00%
30.00%
20.00%
10.00%
0.00%
Cumulative Rural EMS Standards of Cover Response Performance (Dispatch to Onscene Interval) Exceptions Removed
Figure 7: Rural Standards of Cover Response Performance, April 2010 – April 2011
8
TO:
Chief Ed Kirchhofer
FROM:
DC Scott Weninger
DATE:
April 10, 2011
SUBJECT:
Operations Division Monthly Report – April
R-1e
Deputy Chief Scott Weninger
April 2011
The Operations SOP’s were finalized through collaboration with many individuals and Local 1159
representatives. Chief Kirchhofer has approved these and they are now posted on the D1net.
Many thanks to all that contributed input into this major effort during the last 12 months. Special
thanks to AA Sandy Maleta and BC John Oliver for their tireless efforts to keep this project
moving forward.
Battalion Chief Ryan Hari
April 2011
Activities
• Worked on radios, pagers, and house systems.
• Worked on dispatch issues including implementation of “parallel process” dispatch
procedures.
• Significant time spent on fleet maintenance issues.
• Presented successor fleet maintenance agreement to Board of Directors.
• Continued work on upgrades for north building fleet maintenance needs.
• Effective April 24, 2011 transferred back to BC2 “B” shift.
A Shift – Battalion Chief John Oliver
April 2011
Significant program/facility/project achievements
• The Fire Rescue Protocols have been through the organizational comment period and are
now ready for committee review and validation. These protocols govern the daily
operations and performances at every response we go on.
• The SOG/SOP project for the Emergency Services Division has culminated into a formal
presentation on the D1net. The new SOP’s for the Division are signed by the Fire Chief
and posted for the organization.
1
•
•
•
I Instructed an Incident Command class and a participated in a training officer's course for
the Oregon Fire Instructors Association state wide conference held at Edgefield's.
The organizations Incident Command system is up for review and revision. I met with
Portland Fire again to help parallel our command sequences with theirs.
I assisted four lieutenant candidates with preparation of their tactical evaluations.
B Shift – Battalion Chief Joe Pelletier
April 2011
• Coordinate the scheduling and participation in company evaluations. Complete EMT
recertification
• Attend meetings for the coordination of shift activities, training staff meeting, Operations
meeting, water rescue futures meeting, meeting to make personnel assignments, BFD /
CFD1 Ad Hoc Committee work review, SAIF claim preparation meeting, and Oregon
Emergency Management in Salem
• Attended the 2011 Oregon Fire Chief’s Conference at Eagle Crest
• Project work including seeking grant funding, review and comment on budget document,
review and comment on proposed FRPs, automation of the BC Desk Manual and continued
work on the elimination of map books on district apparatus
• Prepare to transition into the Training Division
• Remained off-duty due to the reoccurrence of a back injury
C Shift – Battalion Chief Ken Horn
April 2011
Community Interactions
• April 13 -Station Tour, T-4 Bilquist School
Large Incidents
• April 12- Structure Fire: 00:46 hrs 6138 SE Eastbrook Rd, Milwaukie - Crews responded
to a reported structure fire with tree and hedge involvement. Upon arrival crews found a
25' X 25'shed fully involved with extension to a tree and hedge. Exposures included a
nearby boat and a foster care home. Upon arrival, the residence of the care home had been
evacuated and crews were able for focus initial efforts on extinguishing the fire. Units on
Scene: BC2, BC3, T-4, E-2, E-3, E-8 and R-3.
• April 25 Water Rescue 11021 S Lusted Rd, Sandy (Dodge Park) WR-8 and BC2
responded with the Water Rescue Consortium to provide mutual aid to Sandy Fire. Crews
responded to a reported person stranded on a rock, mid channel of the river. Crews were
able to make contact with the victim, provide a PFD and with the help of an RDC (small
raft) shuttle the victim back to sure. The 22 year old patient suffered mild hyperthermia and
a few minor abrasions.
• April 28 Residential Fire @ 5122 SE Lena Ave, Milwaukie. Crews responded to a
reported structure fire, smoke and flames seen, possible victim trapped. Upon arrival, crews
found a single story residence with basement, heavy smoke coming from the back side of
2
the structure. With initial reports of a person still trapped, crews went into “Rescue Mode”.
The victim was found outside the home suffering from smoke inhalation. Crews were met
with a stubborn, deep-seated basement fire and were forced to use exterior methods to get
water to the fire. After initial knock-down of the fire, extensive salvage and overhaul
activities commenced. Three victims were transported to a local hospital with smoke
inhalation symptoms. Crews on scene included: BC2, BC3, E-1, E-2, E-23, E-5, E-8, T-4,
3207, RH2, RH16, PIO 1 and AMR.
• Annual Company Performance Evaluations
• Operations meeting
• Strategic Planning meeting
• Strategic Planning work
A Shift – Battalion Chief David Scheirman
April 2011
• Attended Grand Opening of new Children’s center in Oregon City.
Large Incidents
• Responded to assist E8, HR4, E9 and E11 at an MVA with a car over an embankment. A
thunder storm dropped a road coating layer of hail on Springwater Road. The slick road
resulted in a small pickup upside-down with two people inside. Crews stabilized the
vehicle and extricated the two persons. One was transport by Lifeflight to a trauma center.
• Completed annual company performance evaluations. The crews all performed at a high
level.
B Shift – Battalion Chief Jamie Karn
April 2011
• Station 15 community station tour.
• ITS meetings with Oscar Hicks
• MDC program research
• Mapfinder meetings with Mark Horst – Gladstone fire
• Station visits/training/information.
• Annual EMT recertification
• FEMA training
3
C Shift – Battalion Chief John Ingrao
April 2011
• Community hazard mitigation work (district wide) this program is funded by the county
and is in conjunction with a federal grant related to fuel reduction and fire education in the
Urban Interface.
• Oregon Department of Transportation (ODOT) meeting – Highway 213 and I 205
interchange work and the impact on Oregon City residents.
• Squad projects) (7 and 17) completed and units are in service. BC unit is in final stage of
fabrication work and will be in service the first week of May.
• Haz Mat response program oversight related to federal funding for training of personnel in
advanced Haz Mat operations. Continued equipment upgrades to grant program (CBRNE),
Joint Metro wide drill program development.
• Command 1 operational upgrade to communications, data and scene documentation
achieve program (video-audio). Interoperability functional testing with Portland FBI, PPB
and CCSO accomplished – system in service.
• Central Oregon Wildfire School Cadre, planning meeting for upcoming state wide burn to
learn (Madres, Oregon). Strike Team Task Force Leader curriculum development and
planning.
• State of Alaska, Urban Interface course instructor, Department of Natural Resource, State
of Alaska.
Station 1 Captain Karl Koenig
April 2011
• Engine 1 B participated in the Smoke Detector Campaign at Gidanj Mobile Estates with
Fire Prevention E12 and 13
Large Incidents
• Engine 1 C had an interesting accidental gunshot wound call in the north end of our FMZ.
The patient was initially treated by a CCSO deputy who is also an Iraq War veteran. His
quick action and pressure dressing stopped the bleeding of a close proximity .40 caliber
handgun wound to the patient’s upper leg.
• The Fire District’s busiest engine company continues its quest to bring the residents,
visitors and tax payers the best service possible.
4
Station 2 Captain Rob Rector
April 2011
• April 4th (C-Shift) - Blood pressure checks at Hillside Manor.
• April 22nd (C-Shift) - Fire station and engine tour for (40) non-English speaking students
and their parents.
Large Incidents
• April 11th (A-Shift) - Mutual aid with Portland Fire Bureau on a Commercial Fire at
Westmoreland Union Manor Apartments. E2 was assigned as Lobby Control. PFB rescued
a fire victim who was transported to OHSU.
• April 12th (B-Shift) - Residential fire on Eastbrook Dr. Assisted T4 with water supply and
fire attack on a fully involved shed that was close to a residence.
• April 15th (B-Shift) - Residential fire on Miriam Ct. in Oak Lodge. E2 was the attack
pumper on a small fire in the attic around bathroom vent fan. Fire was confined to area of
origin.
• April 27th (B-Shift) - Commercial fire at Chevy’s Restaurant at 93rd and Sunnyside. E5
arrived on a fully involved dumpster fire that was up next to the building with possible
extension into restaurant. E2 was assigned to the Alpha side to assess for extension. Fire
attack teams (E5, E1, T4) did a great job with fire control and kept the fire from extending
further into building.
• April 28th (C-Shift) - Residential fire at 5122 SE Lena Ave. E2 was Fire Attack on a fully
involved basement which extended into the first floor with possible victims who were later
accounted for. E2 crew was met with heavy smoke and high heat just inside front door and
had to back out for defensive operations. A short time later an offensive fire attack was
made and fire was able to be extinguished.
Significant program/facility/project achievement
• SCBA program management hours: 4
• SCBA flow testing and maintenance hours: 6
• FIT testing make-ups
Station 3 Captain Jonathan Scheirman
April 2011
• April 9th: The B shift crews hosted a station tour.
• April 14th: The A shift crews preformed mock auto extrication for local high school
students with Oregon Impact.
• April 15th: The B shift crews provided a station tour for one adult and three children.
• April 19th: The C shift Rescue 3 crew provided child care and a station tour for three
children whose mother was taken in to custody after a traffic stop and proceeding patient
evaluation. The three children, ages six, four, and six weeks, were brought back to Station
3 until a family member could be contacted to care for them.
• April 22nd: The C shift Engine 3 crew provided an engine tour to one adult and two
children when clearing a call.
5
•
•
April 27th: The B shift crews attended the $0.31 scoop night at the Baskin-Robbins on
McLoughlin. Donations were taken for the National Fallen Firefighters Foundation.
Station 3 had 9 Fire District volunteers rode along with us during the month of April.
Large Incidents
• April 15th: The B shift crews responded to a residential fire at 14983 SE Marian St. The fire
was due to smoldering insulation in the attic space.
• Lt. David Anderson was tasked with creating a program to manage how board-up
companies are utilized in post fire settings. Lt. Anderson created a program that is similar
to how non-preference tows are dispatched on motor vehicle crashes. The list is maintained
by the same third party that keeps the non-preference tow list. The program was set in
motion during the month of April and seems to be running smoothly. Good work Lt.
Anderson.
• We also welcomed freshly promoted Lt. Mark Corless to Station 3 he will be working with
Lt. Keith Smith and the B shift crew.
Station 4 Captain Oscar Ramos
April 2011
• 04/13 – Bilquist School kindergarten tours – two classes of 50 children each
• 04/14 – YMCA tour and career introduction for nine teens and one councilor from Rowe
Middle School
• 04/18 – Egg drop for Cornerstone Church group – 30 kids and 45 adults
• 04/10 – Smoke detector install on medical call
Large Incidents
• 04/04 – Building fire 8745 Wood Village Dr.
• 04/13 – Outside storage fire 6138 SE Eastbrook Dr.
• 04/28 – Building Fire 5122 SE Lena St.
Station 5 Captain Brian Rooney (Report completed by Lt. Mike Carlsen)
April 2011
• During the month of April, Engine 5 participated in three, Volunteer Ride-alongs. Engine
5 also coordinated and prepared for FTEP Ride along’s for three recent graduates of the
Volunteer Academy.
• On April 27th, B Shift took part in a community public relations event at Baskin Robins.
This was a national event that celebrated and raised funds for the National Fallen
Firefighters Foundation. Engine 5 was on site for three and a half hours.
• Station 5 personnel conducted three in station blood pressure checks
• Station 5 personnel conducted two unscheduled station tours.
6
•
Station 5 personnel distributed two amounts of Foundation Funds to community members
in need.
Large Incidents
• Engine 5 A shift received mutual aid from Portland Fire on an injury accident.
• Engine 5 C shift responded to a working structure fire in Truck 4’s first due. Engine 5
arrived towards the end of the box assignment and was immediately tasked with a
challenging medical situation. Three occupants, including a 94 year old female and a 6
year old boy suffered from increased CO levels as well as general smoke inhalation.
• Lt. Carlsen continued extensive research writing a staff report investigating an offer from
Gresham Fire to joint their Regional Hazmat Response Team. The staff report is in its final
draft stages and will be submitted to the Emergency Services Division (formerly OPS) next
week.
• AO Jonah Lang and FF Trevor Brownlee took part in a marathon and successfully
completed.
• Captain Brian Rooney returned from a successful humanitarian trip to Haiti and the
Dominican Republic. Captain Rooney left on Friday for a trip to Africa for a humanitarian
trip as well.
Station 6 Captain John Hopkins
April 2011
• Station 6 fielded numerous walk-in and telephone requests for assistance during the month
of April such as smoke/CO alarm advice, recreational burn advice and driving directions.
Many smoke alarms tested at the completion of calls
Crews continue their work on fire station organization-developing processes to make our fire
station environment much more user friendly. Here is a partial list of projects/improvements
being made:
• Pressure washing exterior surfaces
• Shift officer’s office
• Bathroom organization
• General clean up of station 6 and the grounds
• Yard maintenance
Station 7 Captain Mike Temple
April 2011
• Talk with area home owner, went over EDITH and the importance of an escape ladder for
two story homes
7
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•
•
•
SQ-7 had breakfast with crews from station 140
Met with crew from E-149 (A) went over manning station 7
Went over preplans with Lt. Larson from Boring, SQ-7 now carries Boring’s preplans
Gave station tour to the Fire Chief from Gresham, they plan on building new station and
liked the design of station 7
Large Incidents
• 4/27/11 SQ-7 went to boring on a Barn fire @ 21536 SE Foster rd. SQ-7 & E149 worked
the fire all others were recalled
• 4/28/11 Commercial fire @ 93rd and Sunnyside Rd
• Read/commented on the new Fire Rescue Protocols
• Worked on company inspections
Station 8 Captain Don Davis (Report completed by Lt. Jeff Knapp)
April 2011
• FF Harrison Zieverink performed a press release with KPTV Fox News on 04/27 after his
heroic dog rescue on the Clackamas River
• Met with representative with Clackamas River Water, discontinuing their lockbox and
changing all of their gate and door codes to the same number to be updated on the CAD.
• 4/22 – Tour – two adults / four children
• 4/28 – Tour and extrication demo w/ PIO McAdoo – Approx. 10 adults / 10 children
• 4/23-A shift attended a Marina and Small Boat Fire class at Port of Portland Fire airport
fire station. The instructor was a retired FDNY fire boat captain
Large Incidents
• 4/13 – 1 car rollover MVA, over an embankment. 2 patients extricated. 1 transported by
Life Flight.
• 4/25 – Water Rescue – 1 female pt found naked in the Sandy River, near Dodge Park. WR8
personnel assisted Sandy Fire with rescue of the patient. This incident was in the middle of
the night.
• 04/27/11 – Code 99, Amhurst Way, Clackamas. 45 year old female cardiac arrest.
Outcome unknown.
• 04/27/11 – Marine Assist – Clackamas River upstream from Lower McIver Park. Two
Golden retriever dogs fell down 175' cliff during a landslide and were trapped on the river
bank. By-stander slid down embankment to calm dogs and ended up stranded at the
bottom as well. Boat 8 assisted CCSO and retrieved the victims. No injuries. Story aired
on KPTV Fox News at http://www.kptv.com/news/27696308/detail.html
• 04/27/11 – Commercial Fire, Chevy’s Restaurant on Sunnyside Road. E8 assisted rire
attack and performed overhaul functions.
Significant Program, Facility or Project Achievements
• Will be working closely with Lt. Knapp, A/O Kester and FF Walker in weeks to come to
develop individual task performances and evaluations for both water and rope rescue
8
•
•
disciplines. Crews will be evaluated during the month of July similar to our annual
company performance evaluations for firefighting.
FFs Pat Delair and Mike Bauer welcomed new baby boys into their families.
Continued work on SWIFT equipment and the Siletz Grant purchases.
Station 9 Captain Will Weatherly
April 2011
• Station 9 crews had several opportunities to interact with our citizens this month. We
provided a station tour for 33 students from Holcomb Elementary and two adults. We
attended a PR event in Gladstone for Oregon Impact. We assisted a family who locked
their keys in their car. Neil Bishop took it upon himself to clean the community basket ball
court in the Holcomb neighborhood.
Large Incidents
• E9 crews responded to a motorcycle accident on I-205 which the driver sustained
significant injuries and was transported to OHSU.
• E9 crews responded with E11 to a possible house fire, upon arrival E9 and B/C3 found a
fire out situation but had 2 smoke inhalation victims which were treated on scene and no
transport. Prior to clearing we installed 3 smoke detectors in the residence.
• We are moving forward on the asbestos abatement working with facilities maintenance and
appear that we have all bids in and will be getting the contractor to start soon.
Station 10 Captain Bill Conway
April 2011
• Address signs installed on Beavercreek Rd. and Beemer Rd.
• Station 10 fielded numerous walk in and telephone requests for assistance during the month
of April such as directions and smoke alarm advice.
• Captain Conway met with new volunteer recruits assigned to Station 13. Expectations and
responsibilities were discussed.
• Numerous business inspections and target hazard walk throughs were completed in April.
• All draft sites in Station 10 FMZ inspected as of end of April.
• Numerous man hours spent maintaining and filling SCBA cylinders.
9
Station 11 & 12 Captain Bryan Wilkes
April 2011
STATION 11
• Misc. assistance with citizen drop-ins (BP checks, directions, etc.)
Large Incidents
• Pin-in MVA at Springwater Rd. & McCubbin Rd. (Lifeflight) C Shift.
• Decal work on several vehicles.
• Misc. plotter projects and fabrication projects.
• Working on new BC vehicle. Should be in service first week in May.
• Completed fabrication project for Command 1.
• Working on design of two brush units (Capt. Wilkes). Nearly complete – awarding bid for
one in the first week of May.
STATION 12
• Misc. citizen contacts when staffed
• Assisted with OC Cleanup Day
Large Incidents
• Assisted on several fires around the District.
• New desks in front office
• New carpet in upstairs
Station 15 Captain Scott Carmony
April 2011
• 4-7-2-11 – Station tour provided for 1 adult and 1 child
• 4-12-2011 – Crew visited Eastham Grade school for Fire Safety talk 5 adults and 25 kids
10
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•
•
•
4-15-2011 – Crews read to toddlers at the Clackamas County Library
4-15-2011 - Station tour provided for one adult and two children
4-16-2011 - Crew visited Eastham Grade school for Fire Safety talk five adults and 25 kids
4-26-2011 - Station tour provided for one adult and one child
4-29-2011 - Station tour provided for 12 children and five adults.
Large Incidents
• 4-10-2011 – Injury accident at 400 block of South Center Street. Six patients, five of which
were entered into the trauma system and transported to Emanuel and OHSU hospitals. One
transported via Lifeflight.
Significant Programs, Facility, Project Achievements
• New parking lot striping and curb painting completed at station 15.
• Some interior painting completed by crew at station 15.
• Large scale confined space rescue training conducted during April.
• Crews completed EMT recertification process during April.
Station 16 Captain Brian Burke
April 2011
• Breakfast with seniors at Berry Park Retirement Center
• 4/28 – Attend ceremony for volunteer firefighter Jeff Nowland. Jeff is a support volunteer
at station 16. He is Oregon City’s volunteer of the year! Congratulations Jeff.
• All three shifts completed their annual performance evaluations at the training center.
• The shop/garage re-roof project was completed. Two antique engines will now be stored
here.
• Command 1 upgraded.
Station 17 Lt. Steve Hoffeditz
April 2011
• The meeting room was used by OCPD and another local community group.
• Lt. Guttman continued work on the Lock Box Program.
11
ACTIVITIES FOR THE MONTH OF APRIL 2011
FLEET SERVICES - CITY OF MILWAUKIE
APRIL 2011 - REPAIRS FOR VEHICLES AND EQUIPMENT:
32 Repair and Warranty Requests were received during the month of April 2011 from Clackamas Fire District
#1.
59 Vehicle and Equipment Repairs were performed during April 2011.
PM-Service: E-5 (1-10), E-23 (6-98), WT-11 (1-93), R-3 (9-08), E-11 (3-08), E-21 (7-01), WT-12 (3-87)
Pump Test: E-5 (1-10), WT-12 (3-87),
Among the Repairs and Service Calls Performed by Doug Puller Were the Following:
R-3 (9-08) PM Service – Oil/Filter Change, Complete Lube, Check Brakes & All Fluid Levels, Service Call –
Remove Studded Tires & Install Highway Tires from Stock, BC 2 (2-08) Service Call – Remove Studded Tires
& Install Highway Tires from Stock, BC-3 (4-05) Service Call – Remove Studded Tires & Install Highway Tires
From Stock, B-6/B-12 (2-92) Service Call – Inspect Back-Up Alarm Operation/NPF, R-23 (1-92) Service Call
– Remove Studded Tires & Install Highway Tires from Stock,
B-13 (2-90) Service Call – Flat Tire – Les Schwab Dispatched for Repair, Safety Officer (5-08) Service Call –
Remove Studded Tires & Install Highway Tires from Stock, BC-4 (12-03) Remove Studded Tires & Install
Highway Tires from Stock,
E-29 (5-99) Transport Vehicle to Shop, E-6 (6-99) 2 Service Calls – Replace Strobe Light Assy., Replace 2
Door Shocks,
E-9 (2-03) Service Call – Replace 2 RR Upper Side Door Gas Shocks & Ball Studs, T-15 (4-03) 3 Service Calls
– Reseal Horn Button Rubber Cover, Repair Trans Temp Gauge, Water Temp Gauge, Order New Coolant
Temp & Trans Temp Gauges, Reinstall Horn Button, E-8 (1-03) 2 Service Calls – LED Strobe Inoperative –
Order New Strobe, Replace Rear Strobes,
E-20 (3-01) Service Call – Inspect Shelf in RR Side Door/NPF, RH-16 (C-94) 2 Service Calls - Check for
Leaking in Rear Door, Inspect Weather Stripping/NPF, Inspect for Door Latch Not Working/NPF, E-1 (308) Service Call – Replace Ground Light, RH-7 (5-92) 3 Service Calls – Order & Replace Bumper Strobes,
Install New Power Supply Box, WR-28 (3-93) Service Call – Adjust High Idle Linkage, E-11 (3-08) PM Service
– Oil/Filter Change, Complete Lube, Check All Fluid Levels,
E-3 (2-09) Service Call – Repair LED Warning Light on Inside of Officer Door, SQ 5 (3-06) Service Call –
Tailboard Light Inoperative/NPF, SQ 12 (3-10) Service Call – Repair Front Box Doors,
Among the Repairs Performed by Gil Tamlyn Were the Following:
E-9 (2-03) 2 Service Calls - Low Battery, Kussmaul 1200 Not Charging Batteries at Station, Install Kussmaul
Battery Charger & Air Pump Controller, E-29 (5-99) 2 Service Calls – Hard Starting-Load Test Batteries/OK,
Will Replace Starter, Re-check System for Hard Starting – Replace 5 Batteries & the Starter, E-6 (6-99) Service
Call – Inspect for Leak/Foam-Flush Valve Partially Open/Closed Valve, E-28 (4-99) Service Call – Called Out
to Start Vehicle/NPF, E-2 (1-09) Service Call – Install Box Light Charger on Dog House, R-16 (C-94) Service
Call – Remove Studded Tires & Install Highway Tires from Stock,
E-5 (1-10) PM Service – Oil/Filter Change, Pump Test, Change Fuel Filter, Fuel Separator Filter & Water
Filter,
WT-13 (3-83) Service Call Check For Leaks on Main Tank to Pump Line/Replace O-Rings, Repair 2” Fill
12
Valve, Tighten U-Bolts on Axle, T-21 (1-94) Service Call – Install New Wiper Blades, Check Jaffrey Valve for
Leaking/Vehicle Needs to Come to Shop for Repair, E-21 (7-01) Check for Low Air Pressure, Perform LeakDown Test/NPF, Install New Pressure Governor & Purge Valve on Air Dryer, Rebuild Tank-Fill Valve, PM
Service – Oil/Filter Change, Service Auto Trans., Pump Trans., Repair Hose Reel, Repair Misc. Lights, Repair
Cab Air Bags, Replace Blend Door Under Dash, E-1 (4-06) No A/C in front of Cab – Replace Heater Control
Valve, Rewire Charger in Rear Compartment Install New Temp Gauge on Pump Panel, E-23 (6-98) PM
Service – Oil/Filter Change, Adjust Brakes, Repair Misc Lights, Repair Misc Wiring, Rewire Lower Scene
Lights, Remount Gauge Head for Deluge Gun, Check Foam Level Gauge Led, Install 2 New Pike Pole
Mounts, WT-11 (1-93) PM Service – Oil/Filter Change, Repair Misc Leaks, Adjust Brakes, E-3 (2-09) Replace
Low Beam Headlight, E-1 (4-06)Service Call - No Start – Replace Ignition Switch, Starter Motor, Starter Relay
& Siren Bearings, WT-12 (3-87) PM Service – Oil/Filter Change, Repair Primer Pump, Repair Tank Leak,
Pump Test, WR-28 (3-93) Service Call – Change out Studded Tires & Install Highway Tires,
Among the Repairs Performed by Bill Repp Were the Following:
R-4 (3-05) Relocate Water Drain for Air Hose System,
Among the Repairs Performed by Jack Nelson Were the Following:
Prevention 2 (14-03) Remove Studded Tires & Install Highway Tires from Stock,
13
April 2011 Operations Response Report
Total Incidents: 1219
Total Mutual Aid Given: 44
In March crews responded to 606 priority response requests for assistance:
(A) Alarm Handling
(IBPB-1:30)
Baseline @ 90%
1:54
Total Incidents
606
* 90 second best practices baseline is met 78% of the time. 80% at 1:34 and 70% at 1:20
(B) Turn Out Time
* Below NFPA 1710 Industry Best
(IBPB-1:30)
Practices (IBPB) Baseline
Baseline @ 90%
2:09
Total Incidents
606
* 90 second best practices baseline is met 66% of the time. 80% at 1:48 and 70% at 1:35
Baseline @ 90%
Total Incidents
(C) Travel Time
URBAN (IBPB-5:12)
5:03
219
Baseline @ 90%
Total Incidents
Total Response Time 1st Unit Onscene (A + B + C)
URBAN (IBPB-8:12)
SUBURBAN (IBPB-9:30)
RURAL (IBPB-16:00)
7:58
8:47
15:09
219
359
28
SUBURBAN (IBPB-6:30)
5:32
359
RURAL (IBPB-13:00)
10:30
28
*NOTE: Total Response Time is determined as a compilation of three elements: (A) Alarm handling time,
(B) turnout time, and (C) travel time.
Priority Response: Incidents dispatched as 1, B, C, D, E, FAB, FAO, SUA, M
Exceptions Criteria:
Non-emergency Response (i.e., “First Aid Public Assist” (FAP), Priority 2 - 5, A, O)
Ambulance Response Only
Zero Second Response (with no “on-scene” time listed)
Response Determined as a “Standby” (over 20 minutes or 1200 seconds)
Calls when apparatus is staged
Calls occurring during inclement weather (ice and snow)
Dispatch errors or address changes after dispatch
Cancelled enroute or downgraded calls
Restricted access; unimproved roads, impassible bridges, gates
Mutual aid-given incidents
Data Source: FireRMS/Metrics
April 2011 Incident Summary
HazMat
5%
Incident Type
EMS
False
Fire
Good Int
HazMat
Pub Asst
Grand Total
Data
#
878
50
25
124
63
79
1219
Fire
2%
Pub Asst
7%
Good Int
10%
False
4%
EMS
72%
2011 Year to Date Incident Summary
4000
3500
3000
2500
2000
1500
1000
500
0
2011
EMS
False
Fire
Good Int
Haz Cond.
Other
Pub Asst
Rupt/Exp
Weather
3633
198
99
493
261
0
310
0
0
April 2011 Incident Summary
EMS: Total 878
EMS/Rescue (Full Chart)
574
Medical assist, assist EMS crew
179
EMS (emergency medical call),Rescue, other
92
Vehicle accident with injuries
Motor vehicle/pedestrian accident (MV Ped)
29
4
False Alarm: Total 50
False Fire/Medical Alarm, other
36
Malicious, mischievous false call, other
3
Smoke detector activation, no fire - unintentional
2
False Alarm, Testing/Malfunction of System, other
2
Alarm system sounded due to malfunction
2
Sprinkler activation, no fire - unintentional
1
Sprinkler activation due to malfunction
1
Municipal alarm system, malicious false alarm
1
Medical alarm - False alarm - unintentional
1
Carbon monoxide detector activation, no CO
1
Fire: Total 25
Passenger vehicle fire
Outside storage fire
OUTSIDE rubbish, trash or waste fire
OUTSIDE Dumpster fire
Natural vegetation fire, other
Grass or brush fire
Fires in structures other than in a building
Cooking Fire, Confined to Container
Chimney of Fule Fire, Confined to Chimeny or Flue
Camper or recreational vehicle (RV) fire
Building Fire
Barkdust fire
7
1
2
1
1
1
1
2
2
1
5
1
Good Intent: Total 124
EMS Incident Dispatched & Canceled En Route
False Alarm Incident Dispatched & Canceled En Route
Good intent call, other
Fire Incident Dispatched & Canceled En Route
Smoke scare, odor of smoke
No incident found on arrival at dispatch address
Other Type Incident Dispatched & Canceled En Route
EMS call, party transported by non-fire agency
Hazardous Cond. Incident Dispatched & Canceled En…
Authorized controlled burning
Steam, other gas mistaken for smoke, other
34
29
16
13
9
9
5
4
2
2
1
Hazardous Condition: Total 63
Accident, potential accident, other (NON-Inj. MVA)
47
Gas leak (natural gas or LPG)
6
Gasoline or other flammable liquid spill
4
Electrical wiring/equipment problem, other
2
Vehicle accident , general cleanup
1
Power line down
1
Heat from short circuit (wiring), defective/worn
1
Carbon monoxide incident
1
Public Assists: Total 79
Assist invalid
24
Unauthorized burning
19
Public service assistance, other
9
Public service
4
Person in distress, other
4
Lock-out
4
Smoke or odor problem/removal
3
Service Call, other
3
Police matter
3
Assist police or other governmental agency
3
Water or steam leak
Water problem, other
2
1
Mutual Aid Given to Mutual Aid Received by Agency
April 2011
30
27
25
20
15
Aid Given
9
10
8
4
5
0
0
Boring
Canby
1
2
1
Estacada
0
0
Gladstone
0
Gresham
0
1
0
Hoodland
0
0
Lake Oswego
6
Aid Received
1
Molalla
Portland
Year to Date
100
90
80
70
60
50
40
30
20
10
0
94
70
25
28
24
16
5 3
8
1
2
2 1
7
24
11
2
8 6
Aid Given
Aid Received
Incident Types
by FMZ
April 2011
Incident
Station
S1
S1 Total
S2
S2 Total
S3
S3 Total
S4
S4 Total
S5
S5 Total
S6
S6 Total
S7
S7 Total
S8
S8 Total
S9
S9 Total
Incident Type
Total
EMS
False
Fire
Good Int
HazMat
Pub Asst
101
1
5
12
7
7
133
97
6
2
14
5
17
141
168
7
3
18
10
15
221
84
7
3
12
5
4
115
67
6
3
17
5
1
99
35
1
4
2
2
44
12
1
1
1
15
64
6
2
9
8
5
94
21
9
3
5
38
EMS
False
Fire
Good Int
HazMat
Pub Asst
EMS
False
Fire
Good Int
HazMat
Pub Asst
EMS
False
Fire
Good Int
HazMat
Pub Asst
EMS
False
Fire
Good Int
HazMat
Pub Asst
EMS
False
Good Int
HazMat
Pub Asst
EMS
False
HazMat
Pub Asst
EMS
False
Fire
Good Int
HazMat
Pub Asst
EMS
Good Int
HazMat
Pub Asst
Incident
Station
S10
S10 Total
S11
S11 Total
S12
S12 Total
S13
S13 Total
S14
S14 Total
S15
S15 Total
S16
S16 Total
S17
S17 Total
Grand Total
Incident Type
Total
EMS
False
Fire
Good Int
HazMat
Pub Asst
17
1
1
4
3
3
29
20
1
2
2
3
28
1
1
1
1
6
1
1
8
65
6
2
9
6
1
89
96
5
1
10
4
9
125
23
2
2
3
2
6
38
1219
EMS
Fire
Good Int
HazMat
Pub Asst
EMS
EMS
EMS
False
Good Int
EMS
False
Fire
Good Int
HazMat
Pub Asst
EMS
False
Fire
Good Int
HazMat
Pub Asst
EMS
False
Fire
Good Int
HazMat
Pub Asst
Incident Count by FMZ
April 2011
250
221
200
150
100
50
0
1
1
8
15
S12
S13
S14
S7
28
29
38
38
44
S11
S10
S9
S17
S6
89
94
99
S15
S8
S5
125
133
141
115
S4
S16
S1
S2
S3
Year to Date
1000
930
900
800
700
600
500
400
300
200
100
0
5
10
28
S12
S13
S14
138
163
78
124
180
104
S7
S11
S10
S17
S9
S6
342
369
S8
S5
410
S15
465
S4
514
S2
547
S16
587
S1
S3
Apparatus Response by Station and Incident Type
(Including Mutual Aid Given)
April 2011
Unit Station
Battalion 2
Unit ID
BC2
Incident Type Total
EMS
Good Int
HazMat
Fire
Pub Asst
BC2 Total
Battalion 2 Total
Battalion 3
BC3
EMS
Good Int
HazMat
Fire
Pub Asst
BC3 Total
Battalion 3 Total
Station 1
E1
EMS
Good Int
HazMat
Fire
False
Pub Asst
E1 Total
Station 1 Total
Station 2
E2
E2 Total
RH2
EMS
Good Int
HazMat
Fire
False
Pub Asst
HazMat
Fire
RH2 Total
Station 2 Total
Station 3
E23
E23 Total
E3
E3 Total
R3
R3 Total
Station 3 Total
EMS
Good Int
HazMat
Pub Asst
EMS
Good Int
HazMat
Fire
False
Pub Asst
EMS
Good Int
HazMat
Fire
False
Pub Asst
5
9
4
8
1
27
27
6
6
4
10
3
29
29
128
23
5
4
7
6
173
173
105
15
7
4
6
13
150
1
2
3
153
13
1
1
3
18
43
9
6
4
8
5
75
150
11
4
3
1
9
178
271
Unit Station
Station 4
Unit ID
HR4
HR4 Total
T4
Incident Type Total
EMS
Pub Asst
EMS
Good Int
HazMat
Fire
False
Pub Asst
T4 Total
Station 4 Total
Station 5
E5
E5 Total
HSQ5
EMS
Good Int
HazMat
Fire
False
Pub Asst
Good Int
HazMat
HSQ5 Total
Station 5 Total
Station 6
E6
EMS
Good Int
HazMat
Fire
Pub Asst
E6 Total
Station 6 Total
Station 7
RH7
RH7 Total
SQ7
Good Int
Fire
EMS
Good Int
HazMat
Fire
False
Pub Asst
SQ7 Total
Station 7 Total
Station 8
BT8
BT8 Total
E8
E8 Total
WR8
WR8 Total
Station 8 Total
EMS
EMS
Good Int
HazMat
Fire
False
Pub Asst
EMS
2
1
3
89
18
5
4
10
5
131
134
96
19
7
2
3
5
132
1
1
2
134
39
15
2
3
3
62
62
2
1
3
17
8
4
4
1
4
38
41
1
1
68
12
7
5
4
7
103
2
2
106
Station 9
E9
EMS
Good Int
HazMat
Fire
False
Pub Asst
E9 Total
Station 9 Total
Station 10
Station 10 Total
Station 11
Station 11 Total
Station 12
Station 12 Total
Station 13
BR10
Fire
BR10 Total
E10
EMS
Good Int
HazMat
Fire
False
Pub Asst
E10 Total
WT10
Fire
WT10 Total
BR11
Pub Asst
BR11 Total
E11
EMS
Good Int
HazMat
Pub Asst
E11 Total
WT11
Fire
WT11 Total
BR12
EMS
BR12 Total
E12
EMS
HazMat
Fire
Pub Asst
E12 Total
BR13
EMS
Fire
BR13 Total
E13
EMS
Good Int
HazMat
Fire
False
Pub Asst
E13 Total
Station 13 Total
52
8
13
3
3
4
83
83
1
1
24
5
8
2
3
2
44
1
1
46
1
1
25
1
8
4
38
1
1
40
1
1
14
6
1
2
23
24
2
1
3
7
4
5
1
2
1
20
23
Station 15
T15
EMS
Good Int
HazMat
Fire
False
Pub Asst
T15 Total
Station 15 Total
Station 16
E16
E16 Total
RH16
RH16 Total
Station 16 Total
Station 17
SQ17
EMS
Good Int
HazMat
Fire
False
Pub Asst
Fire
EMS
Good Int
HazMat
Fire
False
Pub Asst
SQ17 Total
Station 17 Total
(blank)
PIO1
EMS
Good Int
HazMat
Fire
Pub Asst
PIO1 Total
PREV9
Fire
PREV9 Total
(blank) Total
Grand Total
89
19
12
10
5
4
139
139
103
9
5
2
6
14
139
1
1
140
32
3
4
2
3
5
49
49
3
6
1
5
1
16
2
2
18
1692
Incident Responses by Apparatus Including Mutual Aid Given
April 2011
180
160
147
140
103
100
69
80
60
28 33
21 24 27
18
13
40
0
169
127
119 121
120
20
156
1
1
1
1
1
1
2
1
2
2
2
3
5
3
79
89
50 55
40 46
Year to Date
800
661
700
546 554
402
400
309
300
200
WT10
BR12
HSQ5
WT11
BT8
RH16
RH2
BR13
PREV9
R3
BR11
E1
BR10
E2
3207
E16
WT13
T4
WT12
E8
WR28
9 10 12 12
E3
8
E9
8
E6
7
337
214 237
SQ17
7
E10
7
150 170
SQ7
5
E11
5
BC2
5
BC3
4
E12
4
E13
3
E23
2
PIO1
1
RH7
1
HR4
1
WR8
1
E7
1
COMM1
113114 133
93
88
72
69
3201
0
462
E5
500
468 488
T15
600
100
714
CLACKAMAS COUNTY FIRE DIST #1 DOWN TIME REPORT - APRIL 2011
FIN #
3-94
2-99
10-01
10-06
11-06
7-07
5-08
8-03
2-96
11-03
2-97
2-01
7-92
2-05
8-08
9-06
8-99
2-07
2-04
3-07
4-01
12-03
4-05
4-10
4-07
2-08
1-01
9-01
10-03
13-03
14-03
5-06
6-06
7-06
5-07
6-07
6-08
7-08
5-10
8-01
8-06
15-03
5-82
Apparatus #
Training
Training (E191944)
Training/Surplus(E220547)
Training
Training
Training
Safety Officer
PIO (E207548)
Logistics - Reserve
Logistics - Reserve
Training/IMT
IMT (E217764)
IS/IT
IS/IT
IS/IT
Training
EMS 2 (E212331)
C-1
PIO
C-2 (E240954)
Training/IMT (E215399)
BC 4
BC 3
BC 3
C-3
BC 2
Training/IMT(E217765)
Training/IMT(E220562)
P-5 (E223944)
P-6 (E223949)
P-2 (E223950)
P-4(E235815)
Prevention Spare (E235816)
P-7 (E235817)
P-11(E240953)
P-8 (E240952)
P-3 (E246128)
P-1 (E246127)
Prevention (New)
Facilities Maintenance
Facilities Maintenance
Command 1
Training Engine
Fleet
93943273
92998240
90012532
91006518
91106047
97077107
95087677
98034890
92963283
91103076
92970001
92011477
97923111
92051585
98083316
99060569
98990832
92074187
92045850
93077142
94018793
91203987
94058717
94107904
94078982
92083699
91011713
99019430
90034316
91303695
91403696
95060747
96061282
97062288
95075261
96076585
96088519
97089180
90510082
98013897
98062875
91503289
95828089
Year
1995
1999
2001
2007
2007
2008
2009
1999
1995
2004
1997
2000
1992
2005
2009
2007
1999
2008
2004
2008
2001
2004
2006
2010
2008
2008
2000
2000
2003
2004
2004
2007
2007
2007
2008
2008
2009
2009
2010
1988
2007
1998
1982
Make
Chev
Ford
Dodge
Chev
Ford
Ford
Chev
Ford
Chev
ISUZU
Chev
Jeep
Ford
Chev
Dodge
Chev
GMC
Toyota
Ford
Chev
Chev
Chev
Ford
Ford
Chev
Ford
Jeep
Jeep
Ford
Ford
Ford
Chev
Chev
Chev
Chev
Chev
Chev
Chev
Chev
Dodge
Chev
Blue Bird
Pierce
Model
Suburban
F-350 van
Dakota PU
Malibu
Crew Cab PU
Focus
Silverado PU
Expedition
Box/van
Box/van
Tahoe
Cherokee
Ranger PU
Astro Van
Caravan
Malibu
Yukon
Prius
Explorer
Impala
Suburban
Suburban
F250/Crew Cab
F350 PU
Impala
F350
Cherokee
Cherokee
Ranger PU
Ranger PU
Ranger PU
Colorado PU
Colorado PU
Colorado PU
Colorado PU
Colorado PU
Colorado PU
Colorado PU
Colorado PU/4WD
Pick Up
Silverado PU
Bus
Arrow Pumper
Vin #
1GCGK26F5SJ318192
IFBSS3155XHB28240
1B7GL22N01S202532
1G1ZT57F17F181518
1FTWX31517EB31047
1FAHP34N38W137107
3GCEK13329G157677
1FMPU18LXXLA84890
1GBHG31K4SF221301
JALF5C13147700076
1GNEK13R2VJ382847
1J4FF58S8YL211477
1FTCR14U9NPA24026
1GCDN19X65B131585
2D4HN11EX9R583316
1G1ZT57F27F180569
1GKEK13R2XJ790832
JTDKB20U083324187
1FMZU72K74UB65850
2G1WB58K789257142
3GNGK26U11G248793
3GNGK26UX4G141987
1FTSW21596EB58717
1FT8W3B61BEB57904
2G1WB58K189258982
FTWW31Y98ED23699
1J4FF58S2YL191713
1J4FF58S8YL269430
1FTYR14U13PB64316
1FTYR14U34PA33695
1FTYR15E64PA33696
1GCCS199978150747
1GCCS199778151282
1GCCS199278152288
1GCCS199188165261
1GCCS199X88166585
1GCCS199998138519
1GCCS199198139180
1GCJTBF91B8116082
1B7JD24Y7JS733897
1GCHC29U37E162875
1BAGEB7A0WF079289
1D91D81DBC1008089
Days Per Month
Calendar YTD
2
2
4
4
FIN #
C-89
1-95
6-98
3-99
4-99
5-99
6-99
3-01
7-01
1-03
2-03
5-03
Apparatus #
E-14
E-13
E-23
E-7
E-28 Training
E-29 (E213198)
E-6 (E213197)
E-20
E-21
E-8
E-9
E-12
1-06
4-06
E-16
E-1
3-08
E-11
4-08
1-09
2-09
01-10
5-86
1-94
4-03
16-03
C-82
3-83
3-87
1-93
1-08
2-10
3-10
1-92
4-00
1-00
5-92
C-94
2-92
2-90
2-94
2-95
5-01
6-01
E-10
E-2
E-3
E-5
T-25
T-21
T-15
T-4
WT-14
WT-13
WT-12
WT-11
WT-10
Squad 7
Squad 17
Rescue 23
Training Flatbed (E212350)
Rehab 2 (BUS) (E212346)
Rehab 10
Rehab 16
Brush 12 (Was B-6 /3-30-11)
Brush 13
Brush 11
Brush 10
Brush 12
Light Brush
CLACKAMAS COUNTY FIRE DIST #1 DOWN TIME REPORT - APRIL 2011
Make
Model
Vin #
1989
FORD
L-900
1FDYJ9L4KVA07563
1995
International
H&W
1HTSDADRXSH697843
1998
Pierce
Pierce
4P1CAO2G5WA000557
1999
LaFrance
Eagle
4Z36ESEB4XRB25291
1999
LaFrance
Eagle
4Z36ESB2XRB25290
1999
LaFrance
Eagle
4Z36ESEB6XRB25292
1999
LaFrance
Eagle
4Z36ESEEB8XRB25293
1992
KME
Pumper
1K9AF4285PN058722
2001
LaFrance
EAGLE
4Z3AAACG11RJ01145
2003
ALF
EAGLE
4Z3AAACG86RL79169
2003
ALF
EAGLE
4Z3AAACG63RL79168
1995
Central Sts.
Pumper
44KFT4284SWZ17917
4P1CE01A55A005080-Old Vin
4P1CS01A96A005724-New Vin
91065724 2005
Pierce
Saber Pumper
94066529 2006
Pierce
Pierce
4P1CD01H66A006529
4P1CI01A08A008732-Old Vin
4P1CJ01A88A009513-New Vin
93088732 2008
Pierce
Engine
4P1CI01A28A008733-Old Vin
94088733 2008
Pierce
Engine
4P1CJ01AX8A009514-New Vin
91090084 2009
Pierce
Engine
1P1CJ01A39A010084
92090085 2009
Pierce
Engine
1P1CJ01A59A010085
90110120 2010
Pierce
Engine
4P1CJ01A2AA011120
95860102 1986
Pierce
Arrow 75' Ladder
1P9CA01J3GA040102
91940026 1994
Simon
Duplex LTI
1S9F74JXR1020026
94031402 1999
Pierce
Dash Quint
4P1CT02S3XA001402
91603167 2003
ALF
Aerial Ladder Truck
423HAACK64RM55167
9C821668 1982
MACK
Tender
VG6MI13X7CB061668
93838817 1983
GMC
Western States
1GDT9C4J2DV518817
93871115 1986
Ford
Western States
1FDU90R8GVA61115
91933486 1994
Int
H&W
1HTSHADRORH523486
91083449 2007
Pierce
Water Tender
1HTWYSBT47J423449
92107905 2011
Ford
Ford F550
1FDOW5HT3BEB57905
93107906 2011
Ford
Ford F550
1FDOW5HT3BEB57906
91920199 1992
Ford
E-350/Braun NW
1FDKE30M3NHA80199
94005597 2000
Ford
F-366/Braun NW
1FDWF36F3YEA35597
91008441 1973
Gillig
Bus
E18441
95927941 1992
Ford
Marion F-350
2FDLF1M8NCA647941
9C948995 1994
Ford
F350
1FDKF38M9RNA48995
92920282 1992
Dodge
D-350 4x4
1B6MM36C8N5690282
92903845 1990
Chev
4X4 1 ton
1GBHK34KXLE263845
92943797 1994
Dodge
D-350 4x4
1B6MF36C9RS703797
92951992 1995
Dodge
D-350 4x4
1B6MF36C8SS361992
95012244 2001
Ford
F550 Fire Truck
1FDAF57F31EC02244
96016597 2001
Ford
Ford F550
1FDAF57F31ED16597
Fleet
9C897563
91957843
96980557
93995291
94995290
95995292
96995293
93018722
97011145
91039169
92039168
95037917
Days Per Month
Calendar Year to Date
3
18
7
2
61
2
5
16
8
22
20
6
16
18
3
3
1
30
12
1
2
36
16
25
56
4
3
2
4
3
2
1
1
4
2
21
2
FIN #
9-08
3-05
3-06
3-93
10-07
1-99
1-46
1-48
1-55
6-95
1-05
Apparatus #
Rescue 3
HR-4
HR-5
WR-28
WR-8
Boat 8
Boat 28
46 CHEVY
48 FORD(Old Red)
42 CHEV
Trailer
Trailer
Fleet
99085308
93055182
93066278
93938170
91076366
9199J899
91460000
91480000
91552372
96950000
91050000
CLACKAMAS COUNTY FIRE DIST #1 DOWN TIME REPORT -APRIL 2011
Make
Model
Vin #
2009
FORD
F-450
1FDAF46RX9EA55308
2005
Pierce
Dash Quint
4P1CD01H25A005182
2006
Pierce
Dash Quint
4P1CD01H76A006278
1993
Ford
E-350/Road Rescue
1FDKE30M9PHB48170
2007
Int
DT440
1HTMRAZLX8H536366
1999
Alamar
Boat
AUC2765CJ899
1998
Zodiac
Boat
XDCA161TA898
1946
CHEV
Antique Pumper
1948
FORD
Antique Engine
98EQ28383
1955
CHEV
Fire Engine
2372
1995
Mfg
Safety Trailer
None
2005
Scotty
Safety Trailer
1SSTT35T3511SS948
Days Per Month
2
2
1
Calendar Year to Date
2
2
1
1
6
R-1f
TO:
FROM:
DATE:
Fire Chief Kirchhofer
May 10, 2011
SUBJECT:
April 2011 Training, Safety, Volunteer, and Wellness Division Monthly
Report
______________________________________________________________________
Meetings Attended:
- Attended Board of Directors meeting on April 18th.
- Attended Training/Volunteer Staff Meetings on April 19th.
- Attended Volunteer Association meeting on April 27th.
- Attended multiple Joint Boring/Clackamas Volunteer Ad Hoc Committee planning
meetings during the month of April including a two day planning retreat on April 1st
& 2nd.
- Attended swearing in ceremony on April 5th.
- Attended District Strategic Planning Session on April 5th.
- Attended Good Morning Damascus community meeting on April 8th.
- Attended Operations Meeting on April 6th.
- Attended bargaining unit meetings on April 12th & 18th.
- Attended Civil Service Meeting on April 12th.
- Attended Group MacKenzie admin facilities presentation on April 4th.
Volunteer Program Projects/Updates:
- Ongoing oversight for Explorer Post #682 program as program manager.
- In December, the Fire Chiefs of Boring Fire and Clackamas #1 approved the
formation of a joint Volunteer Ad Hoc Committee to look into sharing resources,
offering more opportunities for volunteer members, and avoid duplicating services.
A 10 person committee was formed and meetings continued during the month of
April. The committee expanded to over 20 members and another two day retreat
was conducted the first weekend of April with a final presentation to be conducted
at the May board meetings for both Boring and Clackamas.
- Volunteers hosted the Oregon Fire Instructors Association bar-b-que on April 20th.
- Ad Hoc Committee presented an IT demonstration to 18 members from Boring Fire
on April 28th.
Other:
- Provided coverage officer duties on April 21st, 22nd, 23rd, & 24th
- Volunteered for Scouters Mountain Elementary School for the reading program for
1 hour on April 19th
- Attended Oregon Fire Chiefs Conference on April 13th – 15th
1
ACaptain Tom Crowder
Courses Instructed:
- Volunteer Fire Officer Academy
- Training Officer Academy (OFIA)
Courses Attended:
- Chief’s Corner
- OHSU In-Service
- EMS- Child Abuse/Neglect & CPR
Course or Drill Preparation:
- Volunteer Fire Officer Academy 2011
- Chiefs Corner
- OHSU In-Service
Meetings Attended:
- Staff Meeting
- OFIA E-Board
- NAFT
Interagency Contacts:
- DPSST
- OFIA
- PCC
- NAFT
Outside Division Support:
- Captain Tactical Exam Proctor
- OFIA Annual Conference IMT I/C
Captain/Safety Officer David Phillips
Meetings Attended:
- Ops Meeting
- Safety Committee
- Safety and Survival/ Research & Development Committee
- Oregon Fire Chief’s Association Safety & Health Section meeting
- Oregon Fire Instructors Association Conf. and Business meetings
- Regional Operations ad—hoc group discussing common terminology
- I attended the later part of the Oregon Fire Chief’s Conference to report to the
OFCA board during a general session meeting. Additionally, the Oregon Safety
Officers held our annual meeting and elected new leadership effective July 1. In
addition to elections, the membership added a past-president position, which I will
hold this coming year, and voted to formally change our name to the OFCA Safety
2
-
& Health Section. Saturday, the last day of the conference was company officer
training day. Ten personnel from Boring and Clackamas Fire attended training
provided by the National Fire Protection Association and GM/OnStar on the
emerging technology with hybrid and electric vehicles and specifically the new GM
Volt and OnStar technology that will soon be available to a number of non-GM
vehicles through local Best Buy stores.
-
As a member of the Metro Safety Officer’s Association, I assist the Oregon Fire
Chief’s Association in providing safety officers for the conference and hands-on
portions. They offered a Confined Fire Behavior, Urban Search & Rescue for
Engine companies, and a small boat and marina fire classes that required onsite
safety officers. Additionally, as president of the OFCA-Safety & Health Section, I
attend the OFIA business meeting to report on Safety & Health Section matters and
attended a Training Officer Round Table to provide insight into current events in
the area of fire service safety & Health.
ATO/FF David Lei
Courses Instructed:
- April 6th - Assisted with Ladder Deployments at Volunteer Drill
- April 9 / 10 NAFT FFII Academy Practical Finals
- April 13th Taught Ventilation at Volunteer Drill
- Ventilation Lecture April 13th
- Volunteer Swift Water Awareness Course May/June (Volunteer)
- A/O Refresher Course in July (Career)
Meetings Attended:
- BFD / CFD ad hoc Committee April 1,2, 19
- Captain Weatherly / Lt. Coreless Promotion April 5
- Meeting with Captain Welk joint volunteer drills April 5th
- Training Staff Meeting April 6
- NAFT April 14th
- Volunteer Membership Committee April 20 / 27
- Meet with BC Oliver on Ventilation class preparation
- Attended Career Drills
- Medical Case Reviews April 15
- Child Abuse Awareness and CPR Renewal April 21
- Worked 24 hours on E2 April 25th
3
ATO/AO Josh Santos
Courses Instructed:
- Volunteer EMS Drill
- Career EMS Drill – CPR and Child Abuse/Neglect
- Centrelearn Presentation for Boring Fire
Meetings Attended:
- Training Division Staff Meeting
- EMS Committee Meeting
- PIO Meeting
- ITS Committee Meeting
- AMR CQI Meeting
- Timberline EMS Conference
- Boring/Clackamas Ad-Hoc meeting’s
- PIO, ITSC, Peer Support
EXPLORER PROGRAM
Lt. Steve Sakaguchi, Advisor
Training/Drills:
- Explorers met five times this month for drill.
- April 2: AO Butzer and FF Coffey provided fit testing and initial SCBA training to
the 6 new members. The existing explorers completed their fit testing and donned
their SCBAs for time.
- April 7: Instructors: AO Mackender, Lt. Sakaguchi. Mackender reviewed the
chapter 10 quiz with the group. Sakaguchi presented a program update explaining
recent changes. Hands-on training continued on the Lay-In Wet, Stretch Preconnect, and 2 Person Ladder Raise Independent Performance Standards (IPS).
The last activity consisted of a “fire attack” evolution with an object lesson on
nozzle reaction utilizing an in line flow meter.
- April 14: Instructors: AO Brian, Lt. Sakaguchi. Completed a written exam on the
Scott SCBA manual. Continued hands-on training on the IPS’s from April 7.
-
April 21: Instructors: AO Willard. Continued with hands-on training. Willard noted
that there has been a significant improvement in performance and enthusiasm.
Explorers completed multiple repetitions working towards mastery.
4
-
April 28: Instructor: AO Mackender. Two teams continued training on preconnects, hydrants, and ladders. The third team began hands on training and
familiarity with SCBAs.
Projects/Activities:
- A planning meeting was held on April 4 to discuss current program structure and
opportunities for improvement. Attendees included Sakaguchi, Mackender, Sr.
Explorers Erland and Farmer.
- Implemented new training methodology based on individual performance. We
have already seen significant improvements in the quality of training and
performance using this method. Contact Lt. Sakaguchi for more information.
- We have placed more responsibility on the Sr. Explorer position (2). During drills,
they are expected to track both times and IPS accuracy. This information is entered
into individual training records to monitor progress and identify tasks that may need
extra training.
- Lt. Doug Damm has joined the instructor cadre and has signed up to instruct drill in
May/June.
- AO Willard is working on developing a Pre-Ride Along skills checklist that
explorers must pass before being able to conduct ride-a-longs. This practice is used
by Boring Fire District’s Explorer Post.
- Continue to identify and develop items to be included in a program manual.
Anticipated completion December 2011.
5
Monthly Wellness Report
April 2011
General Wellness:
 April’s e-mail Wellness Update was sent to all Clackamas Fire personnel that have e-mail
accounts. The April update included information on a study looking at firefighter obesity. Heather
analyzed CCFD data looking at body composition and included comparisons in the article.
CCFD’s numbers are much better than the study averages. The update also included a stern
warning given to the supplement industry from the FDA, a look at how heart-healthy HDL may
also be good for the brain, as well as information on Greek yogurt and running shoes. It also
included an exercise of the month and a healthy recipe. A copy of the update is included.
Heather Goodrich, Wellness Coordinator:
 Presented Wellness: Past, Present & Future as a wellness talk to three crews. This talk focused
on each component of the wellness program: Medical, Fitness, Injury Prevention and
Rehabilitation, Disease Prevention and Education and Behavioral Health. A PowerPoint was
created to show data from each component from 1998 to 2010. Future activities of the wellness
program are also in the presentation.
 Presented Wellness: Past, Present & Future at a Prevention staff meeting.
 Organized volunteer immunizations on a Wednesday night. There were 36 immunizations and
three blood draws for titers given by our temp labor medical assistant. With providing
immunizations in-house versus going through Adventist, we saved $2,595.61 just on this night.
 Updated 59 career and volunteer immunization records.
 Updated the Boring Fire Wellness proposal to give costs for services. Cost savings for Boring will
be over $16,000. This is in addition to adding many services including resting EKG’s, chest xrays, fitness testing and wellness talks.
 Met with DC Syring and Chief Eisert from Boring Fire to discuss Wellness Services.
 Attended the Strategic Planning Meeting. It was discussed to move the different mental health
components in the District under Wellness.
 Met with the Group McKenzie architect to discuss future wellness needs.
 Worked four firefighters with health-related inquiries; provided ten firefighters and staff with
medical records; provided one outside fire district with information about our program and worked
one-on-one with one volunteer.
Alicia McVicker, Wellness Assistant:
 Presented a wellness talk on Blood Pressure to 1 Clackamas Fire crew. This talk covers the
physiology behind hypertension, looks specifically at how sodium affects blood pressure, and
different methods to reduce sodium consumption.
 Presented a talk on Flexibility to 18 Clackamas Fire crews. This talk looks at different modes of
flexibility training, injury reduction, and spends “hands on” time reviewing the foam rollers.
 Performed fitness testing for one Canby Fire firefighter.
Alicia continued:
 Compiled an Annual Report for the Canby Fire Wellness Program. This report looks at career
fitness testing averages for the past three years, as well as this year’s fasting lipid results.
 Presented at the OFIA conference titled “Creating a Healthy Workforce from Day One.” My
portion of this class was a “Train the Trainer” format presenting three different wellness talks that
participants could take back and deliver to their departments.
 Prepared the Clackamas Fire and Canby Fire Wellness Updates.
 Updated the Accident/Injury Tracking Database.
 Provided six firefighters with information on health inquiries and worked with three firefighters
one-on-one with a health issues.
Occupational Health:
 Wellness Staff performed the following:
o
Occupational Health for one volunteer firefighter
Jennifer Adams, Athletic Trainer (Part-time):
 Worked 2 hours.
 Met with 2 employees with 2 different injuries. They were both chronic arm injures.
 Dropped in to see 1 crew.
Upcoming Activities:
 Volunteer Fitness Testing
 Peer Support Training
 Boring Fire Wellness
Wellness Update
April 2011
In this issue
Issue 128
Overweight & Obesity Among Firefighters P.1
Health Question
of the Month
FDA Warns Supplement Industry P.2
Q: Why do I get so sleepy
Exercise of the Month: Push-Up Row P.3
Greek Yogurt P.3
after I eat? Should I be
Recipe: Ham/Cheese Breakfast Casserole P.4
concerned about this?
A: Feeling sleepy after a
meal could be caused by a
number of things, including
what, when and how much
you’re eating. That sluggish
feeling occurs when your
blood sugar drops. Eating
too much sugar and refined
carbohydrates can be a
problem. A balanced diet
keeps blood sugar levels in
check, so include protein,
complex carbohydrates and
a little fat at meals. If you
typically eat one to three
large meals a day and don’t
snack, spreading those
calories out into smaller
meals and snacks may
improve your energy levels.
Dehydration can also
contribute to fatigue, so be
sure to drink plenty of
water.
Wellness News
Athletic Trainer, Jennifer
STUDY: OBESE FIREFIGHTERS EXCEED U.S. AVERAGE
A recent study funded by FEMA set out to examine the prevalence of overweight and obesity in firefighters. . . and found
some startling results.
Because of the growing evidence of low fitness, unfavorable body composition, and a disproportionate number of LODD due
to cardiovascular disease, it was determined that a large, well-designed epidemiological study was needed that better
characterized rates of overweight and obesity and general fitness among firefighters.
The purpose of this study was to examine the rates of overweight and obesity among firefighters by using several objective
methods to determine excess adiposity—body mass index (BMI), waist circumference (WC), and body fat percentage
(BF%).
A total of 677 male firefighters were enrolled into the study and completed a baseline health evaluation. Surprisingly, even
after age-standardizing estimates to facilitate comparison with US population estimates, this population-based sample of
firefighters had higher rates of overweight and obesity than the US general adult population.
The percentage of career firefighters in this study that were overweight and obese was 79.5%, with 33.5% obese, when
calculated from BMI. This is troubling, given the public expectation that firefighters should be healthy and fit as the job often
requires significant exertion for both fire and rescue related
tasks.
The Clackamas Fire Wellness Program looked at the 2010
career firefighter numbers for BMI, WC and BF% to see if they
had similar findings as the study (Figure 1). When just looking
at BMI, CCFD was very similar to the study.
The study noted that BMI could raise concerns because firefighting is an active profession and firefighters who have more
muscle mass and low body fat could be flagged as overweight
or obese. While the study had a 2% false positive rate for
BMI compared to BF%, CCFD had a 62.5% false positive rate
(BMI says obese and BF% says not obese) (Figure 2). When
comparing the false positives between BMI and WC (Figure 3), the study had a 9.8% false positive and CCFD had a 50%
false positive (BMI is obese, WC not obese). For this reason, CCFD will continue to use WC and BF% as a measure of
obesity rather than BMI.
While this is the largest study done on firefighter obesity, the study was limited to the IAFC Missouri Valley region (ie, eight
Mid-western states), and it is unknown how representative this data is of the national fire service. However, this study
demonstrated the need for medical surveillance and wellness programs and will hopefully help departments with funding in
the future.
Adams, is back after
some time off. If you
have some aches and
pains that need attention,
the easiest way to reach
her is by her cell: 503706-4041.
Source:
Journal of
Occupational and
Environmental
Medicine,
Vol. 53,
Could HeartHealthy HDL Also
Be Good for the
Brain?
High-density lipoprotein (HDL)
is the “good” cholesterol
particle. Under the right
conditions, HDL scoops up
cholesterol from the bloodstream and brings it to the
liver, where it gets broken
down. That’s why having high
levels of HDL cholesterol is a
good thing.
But wait, there’s more!
Studies suggest that HDL
may stop inflammation,
prevent blood clots from
forming, and prevent other
heart-harmful events in the
body.
Now there’s evidence that
HDL might be good for the
brain, too. A small but
growing number of studies
suggest that high levels of
HDL might decrease the risk
for stroke and dementia. In
the case of dementia, there is
some evidence that HDL may
hinder the development of
beta-amyloid plaques. These
plaques, many experts
believe, are a primary cause
for Alzheimer’s disease.
Five lifestyle choices that
boost HDL:
1.
Exercise
2.
Drinking moderate
amounts of alcohol. That
means one drink per day
for women, and two for
men.
3.
Losing weight if you are
overweight.
4.
Avoiding trans fats. If you
see “partially
hydrogenated oil” on a
food’s ingredient list,
then it has some level of
trans fats.
5.
Eating a diet high in
fruits, vegetables, and
low-fat dairy products
can increase HDL levels.
Mediterranean-style diets
(olive oil, whole grains,
fruit, and vegetables) are
also HDL boosters.
Source: Web MD
FDA Sends a Stern Warning
to the Supplement Industry
The FDA sent manufacturers of dietary supplements a letter about
deceptive labeling or claims that have not been proven. These
letters will most likely fall into the appropriate hands of major
companies since the FDA is working with five major trade organizations to make sure this warning gets
out. The substances of concern are those that are considered active ingredients consumers would find
in prescription drugs. The FDA has already alerted consumers of nearly 300 of these products, many of
which have already caused injury or illness. The plan is to enforce product seizures, injunctions and
criminal prosecution of specific individuals responsible due to the poor business ethics among certain
manufacturers.
The FDA has also announced the development of a new method to alert and quickly warn consumers
about new tainted products as they are discovered. FDA tests have found undeclared active ingredients
in products that are marketed as dietary supplements such as:

Anti-coagulants

Anti-convulsants

Cholesterol medications

Erectile dysfunction medications

Beta blockers

Non-steroidal anti-inflammatory drugs

Anabolic steroids

Obesity medications found to cause heart problems
Lawful supplements include vitamins, minerals, and other ingredients meant to supplement the standard diet. However, the most common categories of so-called dietary supplements that contain illegal
substances or contaminants include:

Weight Loss Products - more than 40 tainted products such as Sibutramine found in Slimming
Beauty, Solo Slim and Slim-30.

Body Building Products - more that 80 tainted products such as Tren Xtreme, ArimaDex, and
Clomed. These have been found to contain anabolic steroids.

Sexual Enhancement Products - more that 70 tainted products such as Vigor-25, Duro Extend
Capsules for Men, and Magic Power Coffee.
Sources: National Council on Strength and Fitness, E-News, January 2011
Thursday, April 7th is National Start! Walking Day! You can support the fight
against heart disease by participating. This is the day that adults nationwide
make their pledge to Start! Walking and to become active and heart healthy,
especially in the workplace.
Running Shoes &
Foot Type: Is There
a Good Match?
Greek Yogurt
Generally speaking, yogurt is a healthy food standout, and Greek yogurt is
a nutritional superstar. Until a few years ago, you really had to search for
this ingredient, but it’s been popularized on cooking shows and
emphasized so much in healthy food preparation that it is widely available
in grocery stores.
Regular Yogurt vs. Greek Yogurt. In Greece, yogurt is made with sheep’s milk, a style that can be found
in the United States; however, in the U.S. most yogurt, including Greek-style, is made with cow’s milk.
Both are prepared using the same process, but Greek-style strains even more of the whey (the watery
substance that floats on the top of most yogurt) from the solids, producing a very creamy texture. Greekstyle yogurt has the same texture as full-fat sour cream. Even the non-fat version seems more decadent
than regular yogurt. Greek yogurt has slightly more calories than regular yogurt (about 100 vs. 80 for 6
ounces) and 18 grams of protein compared with 8 grams in regular yogurt.
Suggested Uses. Try using Greek-style yogurt in these ways:
 Substitute it for regular yogurt in any dish.
 Substitute it for sour cream on potatoes, in dips or on tacos/burritos.
 Try it as a substitute for cream cheese.
 Mix it with fruit and/or drizzle it with a touch of honey for a delicious dessert.
Source: IDEA Fitness Journal, March 2011
There’s an App for That. . .
We all know we should read food labels, but who can interpret all the double talk?
Thanks to a new food app by Fooducate.com, you can now scan bar codes of
more than 200,000 food products with your iPhone to find the facts behind the
labels. Letter grades are assigned to each product, and consumers post product
reviews to help you make decisions while you’re standing in the supermarket aisle.
Source: IDEA Fitness Journal, March 2011
Exercise of the Month
DUMBBELL PUSH-UP ROW
When most people perform rowing movements, they pull more with
their arms than with their middle and upper back, which defeats the
purpose. But in this pushup, your arms, abs, and shoulders are
forced to work together to keep you steady while your back muscles
draw the weight to your rib cage--so you can't cheat. The benefit?
You'll simultaneously strengthen your back and chest, which not only
saves you time, but also helps prevent muscle imbalances of your
upper body.
How To Do It
1. Get into pushup position with your arms straight and your
hands resting on light dumbbells.
2. Squeeze your abs and glutes as you perform a pushup.
3. At the top, pull one dumbbell off the floor and toward you
until your elbow is above your back. Slowly return the weight to
the floor and repeat with the other arm.
We all look for the right shoe
to suit our biomechanical
needs. If one is
overpronated, the shoe
shoes more wear on the
medial side. This foot is
hypermobile having more
rear foot motion.
Overpronation can lead to
Achilles tendonitis, tibial
stress syndrome, posterior
tibialis tendonitis and patellar
-femoral pain.
On the other foot, so to
speak, the oversupinated
foot shows more lateral wear
on shoes. This foot is more
rigid leading to problems
such as reduced absorption
of ground impact forces, IT
Band friction syndrome,
peroneus tendonitis,
trochanteric bursitis, plantar
fasciitis, and stress fractures.
Interestingly, a few studies
have indicated that wearing a
shoe to correct these
problems did not help the
runner.
So, is correcting the problem
the answer? Maybe, maybe
not. But the following
precautions should be taken:
 Remember that the foot
in overpronators may
appear more abnormal
while standing than
while running or
walking.
 Stride mechanics may
change depending on
the type of shoe worn.
This could lead to a host
of other problems when
changes are made.
 When replacing shoes,
stick with the same
brand and model if
possible since a
different shoe may alter
stride patterns.
 If you do switch shoe
brands/models, selfevaluate to determine if
the new shoe is causing
more problems.
Source: ACSM Sports
Medicine Bulletin, Jan. 2011
Ham & Cheese Breakfast Casserole
This healthy update of a traditionally rich ham-and-cheese breakfast strata is made lighter by
losing a few egg yolks and using nonfat milk. Gruyere cheese has a delicious, nutty aroma
and flavor, which means that with the relatively small amount in this recipe you still get a big
impact. Also, fiber-rich, whole grain bread is used instead of white. The results: plenty of
flavor, half the calories, and one-third the fat of the original.
CCFD1 Wellness
Program Contact
Information:
16170 SE 130 Ave
Clackamas, OR 97015
Fax: 503-742-2886
Wellness Coordinator
Heather Goodrich
Office: 503-742-2686
Nextel: 503-793-5075
INGREDIENTS








4 large eggs
4 large egg whites
1 cup nonfat milk
2 Tb Dijon mustard
1 tsp minced fresh rosemary
1/4 tsp freshly ground pepper
5 cups chopped spinach, wilted
4 cups whole-grain bread, crusts removed if
desired, cut into 1-inch cubes
 1 cup diced ham steak, (5 ounces)
 1/2 cup chopped jarred roasted red peppers
 3/4 cup shredded Gruyere, or Swiss cheese
heathergoo@ccfd1.com
DIRECTIONS
1.
Wellness Assistant
2.
Alicia McVicker
Office: 503-742-2690
Nextel: 503-572-1409
aliciamcv@ccfd1.com
Athletic Trainer
3.
Preheat oven to 375°. Coat a 7x11 inch glass baking dish or a 2 qt. casserole with cooking
spray.
Whisk eggs, egg whites and milk in a medium bowl. Add mustard, rosemary and pepper;
whisk to combine. Toss spinach, bread, ham and roasted red peppers in a large bowl. Add
the egg mixture and toss well to coat. Transfer to the prepared baking dish and push down to
compact. Cover with foil.
Bake until the custard has set, 40 to 45 minutes. Uncover, sprinkle with cheese and continue
baking until the pudding is puffed and golden on top, 15 to 20 minutes more. Transfer to a
wire rack and cool for 15 to 20 minutes before serving.
Nutrition Facts:
Tips & Notes—
Servings: 6
Make Ahead Tip:
Prepare casserole through step 2; refrigerate
overnight. Let stand at room temp while the
oven preheats. Bake as directed in Step 3.
Jennifer Adams
Office: 503-742-2687
Cell: 503-706-4041
jenniferada@ccfd1.com
Calories: 286
Total Fat : 10g (4g saturated, 3g monounsaturated)
Carbohydrate: 23g
Protein: 23g
Fiber: 4g
Sodium: 813mg
Potassium: 509mg
Source: Eating Well
Tip:
To wilt spinach, rinse thoroughly with cool
water. Transfer to a large microwave-safe
bowl. Cover with plastic wrap and punch several holes in it. Microwave on High until wilted,
2 to 3 minutes. Squeeze out excess moisture
before adding the spinach to recipe.
DID YOU KNOW?
Americans consume 16 billion jellybeans at Easter! If all the Easter jellybeans were lined end to end, they would circle the globe
nearly three times. Also, Americans buy more than 700 million Marshmallow Peeps each Easter season, making them the most
popular non-chocolate Easter candy.
Clackamas
Fire
Wellness
Update
Issue
108
2009
Clackamas
Fire
Wellness
Update
Issue
128August
April 2011
CORRESPONDENCE
C-1
Thank You from the Leukemia & Lymphoma Society Re: Chief Ed Kirchhofer, Capt.
Karl Koenig, FF Jamen Lahodny, BC David Scheirman, Lt. Ryan Heitschmidt, FF Nick
Fisher, Lt. Jason Ellison, FF Justin Colvin, Suppression Volunteer Rick Canfield, AO
Ryan McDonald, AO Greg Holland, Lt. Jeff Smith, Suppression Volunteer Mikel
Commers, BC Ken Horn
INFORMATIONAL ITEMS
I-1
Fire District Awards its Finest – Clackamas Review
I-2
Father, Son Injured When Pickup Rolls Over Embankment – OregonLive.com
I-3
CFD1 Responders Get Training in Spotting Child Abuse – OregonLive.com
I-4
Will You Be Ready When Disaster Hits? – Clackamas Review
I-5
Woman Rescued from Oregon River – KPIC 4
I-6
Water Safety Tips – Clackamas Review
I-7
Three Injured in Milwaukie Basement Fire – kgw.com
I-8
Clackamas Crews Keep Fire from Spreading – kptv.com
I-1
Clackamas Review
Wednesday, April 20, 2011
I-2
I-3
I-4
Will you be ready when disaster hits?
Milwaukie-area emergency response team aims to keep people prepared
BY ELLEN SPITALERI
The Clackamas Review, Apr 19, 2011
ELLEN SPITALERI / CLACKAMAS REVIEW
Linda Hedges and Mary Weick, above, look over some emergency-response team literature. Below, members of a CERT
team learn how to put out fires. submitted photo
The recent events in Japan have many people asking what would happen if a natural
disaster occurred locally. Mary Weick and Linda Hedges, both Milwaukie residents,
have some answers to that question – they have been instrumental in forming a local
emergency response network.
Weick moved to the Island Station neighborhood just before the big snowstorm of 2008; she knew
very few people when the storm hit, knocking out communication lines, closing down transportation
and isolating people from one another. One good thing came out of the situation; she came up with
the idea to form an emergency response network in her neighborhood.
She and other volunteers sent out postcards to all the neighbors, requesting basic information
about who lived in each household, including pets and vulnerable people, and any health issues that
needed to be taken into consideration.
Once information came back, Weick made up a phone tree of about 50 people, who could come
together in an emergency and offer help.
When Hedges heard about the idea, she thought about trying it “across the whole city.”
The two women decided to focus on four key areas, as they set up a citywide emergency network:
individual preparedness, information distribution, shelter and first aid and Community Emergency
Response Training (CERT), offered by Clackamas Fire District #1.
Their efforts have received support from all city departments and community members; it has
taken some time to get the network up and running, but now they are starting to see everything come
together.
CERT training
A number of CERT training classes have been held and all the spots filled up right away; another
class is planned for June in Estacada, Hedges said.
These classes and the teams that result are important, because if “we have a big incident, it would
be virtually impossible for the fire department or the government to take care of everybody. The goal
[of CERT training] is to help yourself, help your family and then go and help your neighbors,” said
Kevin Donegan, CFD#1 emergency services manager.
The training is open to everybody, but there is a physical aspect to it, Hedges noted.
The sessions cover disaster preparedness, disaster first aid, fire prevention and suppression, light
search and rescue, disaster psychology and hands-on skill training for participants.
Once participants finish the course and are members of the CERT team, they will have the
opportunity to take part in emergency preparedness drills, the second Saturday of each month.
A group of about 20 people recently participated in a search and rescue simulation in downtown
Milwaukie. Hedges divided them into teams and gave each team captain an assignment. She created
a scenario that a small tornado had blown through the area, and teams were to meet at rally points,
search a designated building and find a missing “child.”
Hedges left two objects, representing the children, at the Ledding Library and the Clackamas Book
Exchange, and the teams were told to check the safety of the buildings, identify exit sites and find the
children.
“They found the ‘children,’ and we all learned a lot – it was a motivational thing for us,” Hedges
said, noting that the groups also got in some practice using their radios to communicate with each
other.
Shelters
She is also happy to note that there are now seven shelter sites that have been designated in the
city; they are not meant to be long-term solutions in an emergency, but people can go there when
they are no longer able to be in their own homes, and first responders will know where to find them.
The shelter sites are the American Legion Hall, at 2146 SE Monroe St.; the Milwaukie Community
Center, 10666 SE 42nd Ave.; the Springcreek Coffee House, on McLoughlin off Main St.; Eagle
Wings Ministry, at 10902 SE Garrett Drive; GracePointe Church, at 10750 SE 42nd Ave.; St. John the
Evangelist Episcopal Church, 2036 SE Jefferson; and the Odd Fellows Hall, 10282 SE Main.
“It’s a big deal” establishing the shelters, Hedges said, as they will be a “place of temporary refuge
that people will know about in advance of an emergency.”
Community
The emergency-response networks will “encourage cooperation and collaboration amongst
neighbors. Nobody can know the future, but we hope to see what we’ve done makes a difference. We
have connections, and they have a great deal of potential,” Weick said.
“If individuals can see a potential benefit for them – then they will have a sense of strength in
themselves when something does happen. They will realize that they can cope, they can plan and
they will have a greater security and connectedness that will allay a sense of fear when something
does happen. If we have a small group of people who are not in chaos, and who know what to do,
others can find them and join them.”
“If we help ourselves, then there will be one less family that first responders have to worry about,
and they will go to those who need the most help,” Hedges said.
She added, “Even in Japan, perhaps the most prepared for earthquake country in the world, we’ve
seen the tremendous impact on a population devastated by a natural disaster. Even when we
prepare, we may not be ready for what actually happens. Through strengthening our own capability
to care for ourselves, our loved ones and our community, we will feel less afraid and will have the
supplies that could get us through until our governmental and service organizations can step in.”
Get involved
CERT Course
Saturday, June 4 and June 11, from 8 a.m. to 6 p.m. both days
Where: Estacada Library, 825 NW Wade St., Estacada
Register now at: http://CERT.doattend.com.
For more information contact: Fred Hertel at 503-630-7712 or Jason Rautenkranz at 503-8104227
Shelter Operations Class
When: Saturday, May 14, from 9 a.m. to 5 p.m.
Where: Good Shepherd Community Church, 28986 S.E. Haley Road, Boring
This class will provide training on the “How To’s” of operating a shelter; six hours long, this class
is for anyone interested in assisting in shelter operations. Pizza will be served during this training.
Class size is limited to 35 so please register today at http://shelterops.doattend.com.
Contact: Linda Hedges, Milwaukie CERT coordinator, at 503-343-0022.
Online: www.citizencorps.gov/cert/about.shtm
Copyright 2011 Pamplin Media Group, 6605 S.E. Lake Road, Portland, OR 97222 • 503-226-6397
I-5
KPIC 4 - Roseburg, Oregon
Naked, confused woman rescued
from Oregon river
Originally printed at http://www.kpic.com/news/local/120707769.html
By Bill Roberson KATU.com April 26, 2011
SANDY, Ore. – Sandy police and multiple river rescue teams worked together to pull a naked
woman from the frigid waters of the Sandy River Monday night.
Police are trying to determine why the woman, who is in her early 20s, got in the water and if a
crime was committed.
Sandy Police said the woman made contact with a man, apparently a stranger, and asked him to
drive her to Dodge Park in Sandy. The man told police the woman said she lived in the area.
But once at Dodge Park, the woman asked the unidentified man for directions to the Sandy
River. Police said the man soon called 9-1-1 because he was concerned there were no homes in
the area.
Police searched the area and located the unidentified woman lying naked in the water of the
Sandy River, which is extremely cold and fast-moving at this time of year.
Police officers could not safely reach the woman but were able to direct her to a small island out
in the river. River rescue teams from the Sandy Fire Department, Clackamas Fire District, the
Gladstone Fire Department and Tualatin Valley Fire and Rescue all contributed to getting the
woman safely back to shore.
Police said the woman was suffering from hypothermia and appeared confused. She was taken
to a local hospital for treatment and evaluation.
The woman’s name is being withheld. Police are working to see if she is the victim of a crime.
I-6
Clackamas Review
Wednesday, April 27, 2011
I-7
Three injured in Milwaukie basement fire
kgw.com
503-226-5000 (phone)
by Justin Burton
Posted on April 28, 2011 at 9:48 PM
MILWAUKIE, Ore. -- Three people were hospitalized after a home basement fire in Milwaukie
on Thursday.
Clackamas Fire District crews got to the home on Lake Rd. just before 4 p.m. and found dense,
heavy smoke coming out of the basement. The crews fought the fire from the outside for safety
reasons, and much of the home was destroyed.
Three people in the home at the time of the blaze escaped but inhaled some of the smoke, and
they were taken to the hospital. The victims are believed to be doing well, according to fire
district spokesman Steve McAdoo.
Investigators don't have a cause of the blaze yet. There was too much standing water in the
basement for crews to continue Thursday evening, so they'll be back on Friday.
Fire crews said they found only one smoke alarm in the home, and it didn't have a battery in it.
"Having working smoke alarms is the number one safety message that Clackamas Fire continues
to try and get out to all citizens," said McAdoo.
I-8
I-9
Clackamas Fire District 1, Boring Fire District look at possible
joint volunteer program
Published: Tuesday, May 10, 2011, 4:19 PM
Updated: Tuesday, May 10, 2011, 4:26 PM
By Rick Bella, The Oregonian
Clackamas Fire District 1 and the Boring Fire District are looking at ways they
can share one of their most important resources -- their volunteers.
Since November, a joint committee has been evaluating potential efficiencies and
savings by running a joint volunteer program. In March, after talking to volunteers,
administrators, career firefighters, chief offices and board members for both
districts, the committee submitted its "Joint Volunteer Program Feasibility Report."
The two districts now are evaluating what they can do together to enhance the
volunteer programs, avoid duplication, create more volunteer opportunities and
share resources to create a joint volunteer force. Details of the report will be
studied by the districts' boards and their volunteer associations.
Under review will be ways to share duty crew shifts, joint wellness services, joint
information technology services, coordination of emergency medical service and
civil service, as well as joint training, a volunteer academy and other potential
collaborations.
Deputy Chief Jim Syring of Clackamas Fire District 1 the committee is confident that
both districts' members will adapt to the new program.
If adopted by both boards, the joint volunteer program could begin as soon as July
1.
-- Rick Bella
© 2011 OregonLive.com. All rights reserved.

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